1980 05 13u
2977
CITY OF MOSES LAKE
MOSES LAKE,WASHINGTON
CITY COUNCIL MEETING -REGULAR MEETING May 13,1980
POLICE/COUNCIL FACILITY 8 p.m.
Members Present:Steve Shinn,Barry Ziegler,Harvey Vernier,Bob Hill,Norm
Johnson,Don Swanson,and Chuck Edwards
The meeting was called to order at 8 p.m.by Mayor Robert Hill.
Mr.Edwards moved that the minutes of the meeting of April 22 be approved as sub
mitted,seconded by Mr.Johnson,and passed unanimously.
APPROVAL OF BILLS
REGULAR BILLS AMOUNT
GENERAL $27,605.10
STREET 8,525.25
ARTERIAL STREET 107.88
COMMUNITY DEVELOPMENT BLOCK GRANT 559.17
WATER/SEWER 8,983.42
SANITATION 19,483.14
WATER/SEWER CONSTRUCTION 25.52
EQUIPMENT RENTAL 3,147.08
FIREMEN'S PENSION 690.10
LID #42 113.63
LID #44 11,035.57
LID #45 10,657.57
LID #46 40,934.44
LID #47 5,658.75
LID #48 947.70
TOTAL $138,474.32
Mr.Ziegler moved that the bills be approved as submitted with the exception of
that portion of warrant 1002 to Ridge Construction in the amount of $10,188.67 and
that portion of warrant 1000 in the amount of $509.43 for retainage,which concerns
the Lower Peninsula LID,seconded by Mr.Edwards,and passed unanimously.Warrants
875 to 1015 except 1002 and 1000 were approved for payment.
I.CITIZEN INPUT
None ""*
II.CONSENT AGENDA
Mr.Swanson moved that the following items on the Consent Agenda be approved:
lots1.Res.-Agreements involving projects,plats,subdivisions,and contracts -/o/o-
to be in writing
2.Moore Plat #2 -acceptance of plat with utility easements
3.Rhodes Tracts Short Subdivision -acceptance of plat
seconded by Mr.Ziegler,and passed unanimously.
III.CONSIDERATION OF BIDS
VALLEY ROAD,DIVISION STREET,AND STREET OVERLAYS
A letter was read from Robert Townsend,Public Works Director,which recommended
that the bid for the Division Street Overlay;Valley Road Reconstruction between
Grape Drive and Paxton;and the overlay of Ivy Avenue between Third Avenue and C
Street,Third Avenue between Pioneer Way and Fig Street,Fig Street between E.
Broadway and Third Avenue,Elder Street between Fifth Avenue and E.Broadway,and
Canterbury Lane between Wheeler Road and Hawthorne Street be awarded to S &D
Paving.
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CITY COUNCIL MINUTES:2 May 13,1980
Mr.Ziegler moved that S & D Paving be awarded the bid in the amount of $198,420.25,
seconded by Mr.Johnson,and passed unanimously.
SNOW PLOW AND SANDER
\u A letter was read from Robert Townsend,Public Works Director,which recommended
that the bid on the snow plow in the amount of $4,228.51 and the bid on the sander
in the amount of $4,957.64 be awarded to Washington Auto Carriage Co.
Mr.Swanson moved that the bids be awarded to Washington Auto Carriage Co.,sec
onded by Mr.Shinn,and passed unanimously.
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CDBG -HOUSING REHABILITATION BIDS '-
Dean Hagerty,Chairman of the Citizens Advisory Commission for the Community
Development Block Grant Program,stated that there were initially three projects
put out for bid;one was withdrawn,and only one bid was received for one of the
other projects that were put out for bid.He stated that the problem seems to be
the 10%bond requirement and performance bond requirement.He stated that the main
problem is that the small contractors do not have the collateral to put up so that
the bonding companies will issue them a bond.It was recommended by staff and the
Committee concurred,that no bid or performance bonds be required but that two
letters of recommendation,from people within the area that the contractors have
done work for,be submitted.
Mr.Hagerty stated that the only bid that was recieved was from Black Owl Construc
tion for $2,825.55 on job 13-S1.Staffs estimate was $2,500 to $3,000.He stated
that there will be approximately 6 more projects to go out to bid in the future.
It was the consensus of the Council that the bid be considered at the next Council
meeting and the bonding requirements be discussed at the same time as the review of
the housing rehabilitation specs.
IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS
COMMUNICATION -LETTER OF APPRECIATION -LITTLE LEAGUE BASEBALL P
i A letter of appreciation to the Park and Recreation Department was read from Little
League Baseball,Inc.
COMMUNICATION -STREET NAME CHANGE REQUEST -SISTER CITY COMMITTEE
\0y?Aletter was read Robert Wallenstien,Chairman of the Sister City Committee,which
Ay requested the renaming of Jones Boulevard and Ring Road to Yonezawa Boulevard.
Mr.Swanson gave some background on the Sister City project and stated that many of
the citieS name a street after their Sister City.He felt that this would be a
relatively simple change since there are no addresses there at this time.
Mr.Edwards felt that there could be another name that would be easier to spell and
pronounce that could be used.
Mr.Ziegler stated that he agreed with Mr.Edwards as Jones Boulevard or Ring Road
will become the major arterial in Moses Lake.He suggested that the name Yonezawa
be given to unnamed city park land.
Mr.Swanson pointed out that this was a request from Moses Lake's Sister City.
Mr.Swanson moved that staff prepare an ordinance to change the name of Jones
Boulevard and Ring Road to Yonezawa Boulevard,seconded by Mr.Vernier,and passed
with Mr.Edwards and Mr.Ziegler opposed.
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CITY COUNCIL MINUTES:3 May 13,1980
PROCLAMATION -OLDER AMERICANS MONTH
The proclamation declaring May as Older Americans Month was read in its entirety.
Mr.Ziegler moved that the Mayor sign the proclamation,seconded by Mr.Johnson,
and passed unanimously.
PROCLAMATION -INLAND EMPIRE GOODWILL WEEK
A letter was read from Maxine Harris,Inland Empire Goodwill Industries,which
presented a proclamation designating May 18 - 24 as Inland Empire Goodwill Week.
The proclamation declaring May 18 -24 as Inland Empire Goodwill Week was read in
its entirety.
Mr.Johnson moved that the Mayor sign the proclamation,seconded by Mr.Swanson,
and passed unanimously.
PUBLIC HEARING -1980-81 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
A letter was read from Stanley Bech,Community Development Director,which stated
that a public hearing must be held to gather citizen input on what projects should
be funded in the 1980-81 project year.The Citizens Advisory Committee recommended
that Schneirla,Barbara,Sycamore,and Basin Streets be improved along with the
rehabilitation of approximately 19 homes.
Mr.Bech gave the Council some background information on the previous year's
Community Development Block Grant Project.
The public hearing was opened.
Sherrie Matheny,Pacific Northwest Bell,wanted to know if these funds could be
used to help pay for the street overlay project.
M.G.McLanahan,Assistant Public Works Director,stated that they could not be
used for that purpose.
There were no further comments,so the public response was closed.
Mr.Ziegler moved that the public hearing be closed,seconded by Mr.Swanson,and
passed unanimously.
V.ORDINANCES AND RESOLUTIONS
ORDINANCE - FRANCHISE - CITY BUS LINES - 2ND READING
A letter was read from Joseph K.Gavinski,Acting City Manager,which presented the
second reading of the ordinance granting a franchise to City Bus Lines.
The ordinance of the City of Moses Lake granting a franchise to Moses Lake Cab
Company d/b/a City Bus Lines,for the establishment,maintenance,and operation of
a motorbus transportation system in the City of Moses Lake,for the transportation
for hire of passengers as a common carrier,and fixing the terms and conditions of
such grant was read in its entirety.
Mr.Ziegler moved that second reading of the ordinance be adopted,seconded by Mr.
Johnson,and passed unanimously.
ORDINANCE -FRANCHISE -WATER MAIN -MOSES LAKE IRRIGATION DISTRICT - 1ST READING
A letter was read from Robert Townsend,Public Works Director,which presented a
J I franchise from the Moses Lake Irrigation and Rehabilitation District for the
maintinance of water mains in the public right of ways and across public owned
land.The immediate request is for a pipeline to pump dilution water from Parker
Horn to Pelican Horn in an effort to provide a better quality of water in Pelican
Horn.
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CITY COUNCIL MINUTES:4 May 13,1980
The ordinance granting to Moses Lake Irrigation and Rehabilitation District the
right and franchise to use and occupy streets and other public places and ways of
the City of Moses Lake,Washington,to construct,maintain,repair,renew,and
operate a water system within and through certain portions of the City of Moses
Lake,Washington was read in its entirety.
Mr.Shinn moved that the first reading of the ordinance be adopted,seconded by Mr.
Johnson,and passed with Mr.Vernier abstaining.
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ORDINANCE -AMENDING FRANCHISE ORDINANCE -1ST READING
A letter was read from Joseph K.Gavinski,Acting City Manager,which presented an
ordinance that would delete that portion of city ordinance requring that ordinances
or resolutions granting franchises be read in their entirety.
The ordinance amending Chapter 2.08 of the Moses Lake Municipal Code entitled
"Mayor and Council"by deleting that portion of the ordinance requiring that ordi
nances or resolutions granting franchises be read in their entirety was read by
title only.
Mr.Ziegler moved that the first reading of the ordinance be adopted,seconded by
Mr.Swanson,and passed unanimously.
ORDINANCE -UTILITY TAX - 1ST READING
A letter was read from Joseph K.Gavinski,Acting City Manager,which presented an
ordinance amending the amount levied in the city's ordinance on the utility occupa
tional tax from 5%to S%and earmarking 3%of this tax for street overlay,repair,
and reconstruction.A public hearing is not required but the Council can schedule
one if they so desire.
Mr.Hill stated that he felt a public hearing should be scheduled if the first
reading is adopted.
The ordinance amending Chapter 2.38 of the Moses Lake Municipal Code entitled rn
"Utility Occupational Tax"by increasing the tax levied and adding a new section
earmarking 3%of the uiltiy occupational tax for street overlay,repair,and recon
struction was read by title only.
Mr.Hill felt that it would be an overlay program and not reconstruction.Robert
Townsend,Public Works Director,stated that reconstruction would be done on a
street if it was so badly deteriorated that it was beyond an overlay.
There was some discussion by the Council and it was pointed out that these funds
would not be for initial street improvement but to maintain already constructed and
paved streets.
Mr.Edwards moved that the first reading of the ordinance be adopted,and a public
hearing be set for May 27,seconded by Mr.Johnson,and passed unanimously.
Sherrie Manthey,Pacific Northwest Bell,wanted to know if the Council had received
the letter she sent to the Councilmen and the fact that the telephone company's
competition is not being taxed.She also wanted to know why a utility tax was
being considered to pay for the street overlay instead of a property tax or special
levy of some kind.Mr.Hill stated that the Council cannot impose a property tax
and the city would have no way of paying back a bond issue.
RESOLUTION - REQUESTING FINANCIAL AID - WASTE WATER TREATMENT PLANT
A letter was read from Robert Townsend,Public Works Director,which stated that
the Department of Ecology is conducting hearings on May 20,1980 to establish a
priority array for the allocation of funds to wastewater projects in the state.
Mr.Townsend gave the Council some background on this project.
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2981
CITY COUNCIL MINUTES:5 May 13,1980
The resolution requesting financial assistance to the City of Moses Lake for im
provements to the Wastewater Facilities and to remove discharge of the wastewater
effluent from the waters of Moses Lake was read by title only.
Mr.Ziegler moved that the resolution be adopted,seconded by Mr.Edwards.
Mr.Shinn stated he is opposed to the proposed location of this project.
There was some discussion by Council on the time frame and the money involved in
this project and they felt that Moses Lake should be receiving funds for this
project.Mr.Townsend stated that the city is in line for a Step II grant and the
hearings being held by the DOE are for Step II funds.
The resolution passed with Mr.Shinn opposed.
VI.REQUESTS TO CALL FOR BIDS
None
VII.REFERRALS FROM COMMISSIONS
None
VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION
REVIEW OF CDBG MEETING -HOUSING REHABILITATION SPECS
A letter was read from Dean Hagerty,Chairman of the Citizen's Advisory Committee,
which presented the rehab priorities for three houses and the lowest,qualified
bids for the previously approved homes.
Mr.Swanson moved that Job 008-C be approved,seconded by Mr.Ziegler,and passed
unanimously.
Mr.Ziegler moved that Job 009-S be approved,seconded by Mr.Edwards,and passed
unanimously.
The Council discussed Job 002-CU.
Joseph K.Gavinski,Acting City Manager,stated that he had received a letter from
HUD which stated,after a review of the Community Development Block Program in the
city,that the city is encouraged to include activities in the scope of rehabili
tation beyond basic code violation work in order to improve the interior and
exterior appearance of the structures.Visual improvements have been found to be
particularly important to the success of neighborhood revitalization programs.
This can be done by allowing up to 10%to 15%of any loan to be used for upgrading
the appearance of the home.
Mr.Hill wanted to know if this meant the deletion of some of the higher priority
items for priorities 4 and 5.Mr.Gavinski stated that this was a possibility.
Mr.Swanson moved that Job 002-CU be approved,seconded by Mr.Johnson,and passed
unanimously.
Mr.Hagerty stated that there were three more applications they would like to
present.Mr.Hill stated they would have to be brought up at the next meeting.
Mr.Swanson requested further information on 'the contractors.Mr.Hagerty pre-
_sented a copy of the only bid that was received for Job 013-S1.
The Council felt that $200 for two smoke detectors was too much.
Mr.Hill requested additional information on the bond problem.Mr.Hagerty stated
that the problem had been discussed with HUD and they have indicated approval of
the dropping of the bond requirements in lieu of two letters of recommendation.
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CITY COUNCIL MINUTES:6 May 13,1980
Mr.Gavinski stated that some of the problems occur because the Citizen's Advisory
Committee meets on Monday night and Council agendas go out on Friday's.Therefore,
it is impossible to put the Committee's action and recommendations into the Council
packets.
Mr.Hill stated that the bid would be considered at the next Council meeting and
also requested more information on the smoke detectors.
SALE OF CITY PROPERTY
^0 A letter was read from Robert Townsend,Public Works Director,which stated that in (
1978 the PUD had two major outages of power in the peninsula area because of pole
fires.After the outages they began a review of their facilities serving the Moses
Lake area and found a need to establish additional supply sources to the existing
substations and the future need for an additional substation.The PUD has contacted
the city with a proposal for a new substation to be located in the vicinity of Well
10 on Lot 2,Municipal Tract 4.
A letter was read from Ruben Ediger which requested the Council consider selling
him Lot 2,Municipal Tract #4 for platting purposes.
There was some discussion by Council on these two proposals.Representatives from
the PUD stated that this is the preferred location as it is close to existing
distribution lines and the alternative would be to place the substation across the
lake and build feeder lines to service the peninsula.M.G.McLanahan,Assistant
Public Works Director,stated that the city would have to dedicate an access ease
ment to the PUD.
Mr.Hill moved that this be tabled until May 27 and Mr.Ediger be contacted con
cerning his plans for the property,seconded by Mr.Ziegler,and passed unanimously.
REVIEW OF MID-PENINSULA STREET PROJECT IN CDBG AREA
Jj^A letter was read from Joseph K.Gavinski,Acting City Manager,which stated that
in hooking up the sewer laterals to the sewer main in the mid-Peninsula street r-\
project on Peninsula Drive,the main broke.The Office of the City Manager has I
declared the problem to be an imminent helath hazard as the 72 sewer laterals which I
must be hooked into the main could cause the main to break at each hook up.The
declaration of a imminent health hazard is required by HUD regulations in order to
be able to use Block Grant Funds,if those funds are available and to get past
having to go to bid on the required work.
Mr.Gavinski stated that Robert Townsend,Public Works Director,has contacted
different firms and gotten bids on this work and presented his findings to the
Council.
Mr.Hill wanted to know what this work would do the work presently being done in
the area.Mr.Townsend stated that the present contractor is nearing completion of
his portion and it would delay them.The city would have to grant them an exten
sion which staff has no problem with.
Mr.Gavinski stated that Mr.Epler has indicated that the city could do it with
Block Grant funds if they are available.It has been determined that there is
approximately $55,000 available in the Block Grant fund for the construction por
tion.This would remove the amount that was placed in there for contingencies.
Anything above this amount would have to come out of the Water/Sewer Fund.
Mr.Edwards moved that Council declare that an emergency exists and action be taken
to correct the situation,seconded by Mr.Ziegler,and passed unanimously.
Mr.Edwards moved that the bid from Marchand Construction in the amount of $60,994.00
be accepted,seconded by Mr.Zeigler,and passed unanimously.
Mr. Gavinski stated that this amount does not include tax.
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CITY COUNCIL MINUTES:7 May 13,1980
WATER MAIN OVERSIZING -DEPARTMENT OF TRANSPORTATION
A letter was read from Robert Townsend,Public Works Director,which stated that
the Washington State Department of Transportation has proposed a subdivision on
their property located near Kittleson Road and accessed by Ramrn Road.The Depart
ment of Transportation wishes water service to the 6,000 square foot building they
are proposing for fire protection.They are proposing to extend a water main from
the city limtits on Kittleson Road,east to Ramm Road in the county,thence north
along Ramrn Road to the north end of their property.The state site is within the
city limits.The 416 foot water main on Kittleson Road has to be 12"to be in
compliance with the city's comprehensive Plan.The subdivider is required to
install eight inch and the city is to participate in the oversizing if the larger
main is the result of needs for the system and not the developer.The most reason
able installation is to extend Ridge's contract for the installation of the 12"
water main.It would cost $15.70 per linear foot plus tax for a total cost of
$6,856.62.The difference between 8"pipe and 12"pipe for the 416 feet on Kit
tleson Road is $2,358.34.
Mr.Townsend gave the Council some background on this project.There was some
discussion by the Council on the reason for the 12"line instead of the 8"line.
Mr.Ziegler moved that staff be authorized to proceed with this project,seconded
by Mr.Swanson,and passed unanimously.
IX.COUNCIL QUESTIONS AND COMMENTS
DUNCAN WELL
Mr.Swanson stated that he had received a call from Western Kraft requesting
information on the progress of the Duncan Well..
Joseph K.Gavinski,Acting City Manager,stated that the city is waiting for a
report from the DOE.
PUD BUILDING
Mr.Shinn stated that he had been contacted by the PUD on some problems they are
having concerning the remodeling of the local office.The PUD sent the plans and
drawings to the city for review but did not receive a reply until after the bids
had been awarded.They now have a problem in that the city uses the 1976 Uniform
Building Code instead of the 1979 Uniform Building Code and they did not receive
any comments on the plans until after the bid was awarded.
Joseph K.Gavinski,Acting City Manager,stated that he would look into the matter.
He stated that the city is operating under the 1976 UBC because the state has asked
all municipalities to withhold their passage of the 1979 UBC until all other
municipalities and counties can catch up.He stated that many cities and counties
are still operating under the 1973 UBC.
BASE ANNEXATION
Joseph K.Gavinski,Acting City Manager,stated that he had attended the meeting
with the Grant County Housing Authority which passed a motion tabling any action on
the matter until they receive a definite indication from the city on this matter.
Mr.Johnson wanted to know what they wanted.Mr.Gavinski stated that it was a 3
to 2 vote.They are in a position whereby they can no longer petition by them
selves for annexation.They had counted on Big Bend and the Job Corps entering the
petition with them in order to reach the 75%necessary for a valid petition.He
talked with Big Bend and they are not interested at this time in participating in a
petition for annexation at this time.He stated that it was his understanding that
the Job Corps is still interested in petitioning along with the Housing Authority
but there is a problem with the continuity of the land.
Mr.Gavinski stated that he felt the city had only one option and that was to go
election method.
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CITY COUNCIL MINUTES:8
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May 13,1980
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Mr.Hill moved that any action on the base annexation be tabled until a petition is
received,seconded by Mr.Ziegler,and passed with Mr.Ziegler,Mr.Johnson,and
Mr.Hill in favor,Mr.Shinn and Mr.Vernier abstaining,and Mr.Swanson and Mr.
Edwards opposed.
Mr.Edwards stated that this has been dragging on for 5 years now and some decision
should be made.If a petition could not be obtained then it should go election
method.
X.CITY MANAGER REPORTS AND COMMENTS
REPORT ON POLICE VEHICLES
Joseph K.Gavinski,Acting City Manager,stated that he had contacted Bob Shaffo
Chevrolet about correcting the city's alternator problem.Mr.Gavinski stated that
he learned subsequently that the city had obtained the alternators and installed
them.This was done cheaper than if Bob Shaffo had done it.
REPORT ON INSURANCE POOL MEETING
Joseph K.Gavinski,Acting City Manager,reported on the plan for insurance pool
ing.He stated that there are a lot of problems in this kind of plan mainly
because it is something new.
The meeting was adjourned at 11 p.m.
Robert E.Hill,Mayor
City Clerk
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