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1980 06 102991 CITY OF MOSES LAKE MOSES LAKE,WASHINGTON CITY COUNCIL MEETING -REGULAR MEETING June 10,1980 POLICE/COUNCIL FACILITY 8 p.m. Members Present:Steve Shinn,Barry Ziegler,Bob Hill,Norm Johnson,Charles Edwards,Harvey Vernier,and Don Swanson The meeting was called to order at 8 p.m.by Mayor Robert Hill. Mr.Edwards moved that the minutes of the meeting of May 27 be approved as submitted, seconded by Mr.Johnson,and passed unanimously. Mr.Ziegler moved that the minutes of the meeting of June 3 be approved as submitted, seconded by Mr.Swanson,and passed unanimously. APPROVAL OF BILLS A letter was read from Robert Townsend,Public Works Director,which recommended /j2/^ that the payment for Ridge Construction on the Lower Peninsula Sewer,LID 43,be approved in the amount of $7,688.67.Retainage in the amount of $2,500 is being withhold for damage claims by property owners. M.G.McLanahan,Assistant Public Works Director,stated that the city is also holding the normal retainage amount as well as the $2,500. REGULAR BILLS AMOUNT GENERAL $7,554.14 STREET 3,176.95 COMMUNITY DEVELOPMENT BLOCK GRANT 1,019.46 UCI 2,139.18 WATER/SEWER 540.59 SANITATION 26,213.28 WATER/SEWER CONSTRUCTION 42,860.07 EQUIPMENT RENTAL 26,475.51 FIREMEN'S PENSION 28.04 LID 43 8,073.10 LID 44 382.50 LID 45 7,574.40 LID 48 2,488.50 TOTAL $128,525.72 Mr.Swanson moved that the regular bills be approved as submitted,seconded by Mr. Edwards,and passed unanimously.Warrants 1100 to 1171 were approved for payment. DISASTER RELIEF BILLS AMOUNT DISASTER RELIEF $2,031.88 Mr.Shinn moved that the disaster relief bills be approved as submitted,seconded by Mr.Ziegler,and passed unanimously.Warrants in the amount of $2,031.88 were approved for payment. I.CITIZEN INPUT None II.CONSENT AGENDA Mr.Swanson moved that the following items on the Consent Agenda be approved: 1.Res.-naming employees authorized to sign warrants -adopted /J3h-^ 2.Res.-naming employees authorized to sign checks -adopted ^^ 3.Res.-authorize City Manager to sign and submit forms for grants -adopted ld/3~ seconded by Mr.Johnson,and passed unanimously. 2992 CITY COUNCIL MINUTES:2 june 10,1980 III.CONSIDERATION OF BIDS None IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS COMMUNICATIONS -DISASTER ASSISTANCE SERVICE -PROJECT COORDINATOR y)Diana Slate passed out a paper describing the Disaster Assistance Service Project ]e and outlined what the project hopes to accomplish in the health area._ COMMUNICATION -SEWER MAIN -PENN PLAZA PLAT n^A letter was read from Dr.Richard Penhallurick which stated that abond had been \i posted for the extension of the sewer on the Penn Plaza Plat and that adequate engineering had been done to best serve all the property.He requested time on the agenda to explain the sewer extension so no misunderstanding will exist relating to the placement of the sewer next to Stratford Road but rather it will be better in the location as presented and accepted on the preliminary plat. A letter dated July 10,1978 was read from Stanley Bech,Community Development Director,to Dr.Penhallurick which stated that the city had received the savings account in the amount of $2,430. Mr.Shinn stated that he would have no problem with the original sewer easement as shown on the preliminary plat. Mr.Shinn moved that the Penn Plaza Final Plat be approved subject to the original easement as drawn and an adequate bond,seconded by Mr.Johnson,and passed unani mously. STREET OVERLAY A letter was read from Robert Townsend,Public Works Director,which presented a revised street overlay program.City staff estimates the present overlay contract r-i to cost approximately $100,000.If the City Council wishes to use the remaining funds allocated for 1980,authorization is requested to advertise for bids for Grand Drive between Terrace and Hawthorne and Hwidth of Clover between Wheeler Road and Hawthorne Drive. Mr.Hill wanted to know if it would be better to set aside the remaining $50,000 in this fund until a survey could be made of the damge caused to streets by the clean-up process. Mr.Townsend stated that he felt it would be adviseable to hold this money for repair of streets and sidewalks damaged by the ash clean-up process. Mr.Edwards wanted to know the status of Clover Drive.M.G.McLanahan,Public Works Director,stated that it is outside the city limits and neither the county nor the state will widen it.He stated that the 30 feet between the city limits and the state property could be annexed into the city with no problem. It was the concensus of the Council that this be discussed at a later date. Mr.Edwards moved that the $50,000 be used for the repair and maintenace of the streets and sidewalks,seconded by Mr.Johnson,and passed unanimously. PUBLIC HEARING -COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION A\™A letter was read from Rita Perstac,Community Development Director,which stated 1 that two public hearings must be held to gather citizen input on projects for the Community Development Block Grant Program.The Citizens Advisory Committee recom mended that Schneirla,Barbara,Sycamore,and Basin Streets be improved and 19 homes be rehabilitated. Ms.Perstac went over the proposed project for the Council. The public hearing was opened.There were no comments,so the public response was closed. 2993 CITY COUNCIL MINUTES:3 June 10,1980 Mr.Zeigler moved that the public hearing be closed,seconded by Mr.Johnson,and passed unanimously. Mr.Swanson moved that 19 homes be rehabiliated and Schneirla,Barbara,Sycamore, and Basin Streets be improved during the second year of the Community Development Block Grant Program,seconded by Mr.Edwards,and passed unanimously. PUBLIC HEARING -ORDINANCE -UTILITY TAX /A/£ A letter was read from Joseph K.Gavinski,City Manager,which presented an ordinance amending the Utility Tax Ordinance by raising the rate from 5%to 8%and earmarking the additional 3%for street overlay,repair,and reconstruction. The public hearing was opened. Sherri Manthey,Pacific Northwest Bell,stated that she was concerned about the 60% utility tax increase.She did not feel that a utility tax was the appropriate way to fund street repair and overlay.She felt that it should be done by LID's or special property tax assessments or funded out of the General Fund. Mel Clapp,Cascade Natural Gas,stated that he was in agreement with the comments from Ms.Manthey and also stated that due to the increase in price of natural gas the city should receive an additional 36%in funds even if the tax was left at 5%. He suggested the city broaden its tax base or at least lower the tax increase. Lee Zobris,Pacific Northwest Bell from Seattle,stated that he is not either for or against this ordinance but simply requested that if the ordinance is passed that they be given at least 45 days to implement it. There were no further comments,so the public response was closed.A letter was received from Sherri Manthey. Mr.Ziegler stated that he was in favor of the tax,he recommended that the date of effectiveness of the ordinance be changed from July 15,1980 to October 1,1980 in view of the problems created by the Mount St.Helens eruption. Mr.Ziegler moved that the public hearing be closed,seconded by Mr.Johnson,and passed unanimously. The ordinance amending Chapter 3.28 of the Moses Lake Municipal Code entitled "Utility Occupational Tax"by increasing the tax levied and adding a new section earmarking 3%of the utility occupational tax for street overlay,repair,and reconstruction was read by title only. Mr.Edwards moved that the effective date of the ordinance be changed to October 1, 1980 and the second reading of the ordinance be adopted,seconded by Mr.Ziegler, and passed unanimously. V.ORDINANCES AND RESOLUTIONS RESOLUTION - FEDERAL DISASTER AID APPLICATION A letter was read from Joseph K.Gavinski,City Manager,which presented a resolu tion naming the City Manager as local agent to submit applications for federal disaster funds. The resolution designating the City Manager as the local agent for the application of federal disaster assistance was read by title only. Mr.Johnson moved that the resolution be adopted,seconded by Mr.Swanson,and passed unanimously. 2994 CITY COUNCIL MINUTES:4 june ]o,1980 VI.REQUESTS TO CALL FOR BIDS CDBG HOUSING REHABILITATION SPECIFICATIONS n°\A letter was read from Dean Hagerty,Chairman of the Citizens Advisory Committee, )u which presented three homes for rehabilitation. Job No.012-TR is eligible for the maximum loan amount of $10,000 but approximately $3,500 only will be spent for rehabilitation work. Mr.Ziegler moved that staff be authorized to call for bids on Job No.012-TR, seconded by Mr.Shinn,and passed unanimously. Job No.017-ON is eligible for the maximum loan amount and rehabilitation repairs will probably nearly equal the allowable amount. Mr.Edwards moved that staff be authorized to call for bids on Job No.017-ON, seconded by Mr.Zeigler,and passed unanimously. Job No.019-DO is eligible for $9,630.The house presently has one bathroom and three bedrooms for 14 people.The Citizens Advisory Committee recommended that one additional bathroom and bedroom be included in the rehabilitation.The estimated cost would be $11,000.It is recommended that this house be considered a hardship case and that Council authorize the necessary extra rehabilitation money. Mr.Ziegler moved that staff be authorized to call for bids on Job No.019-DO, seconded by Mr.Johnson,and passed unanimously. VII.REFERRALS FROM COMMISSIONS FOSTER ESTATES PRELIMINARY PLAT -EXTENSION ij/A letter was read from Rita Perstac,Community Development Director,which stated that the Planning Commission recommended that the preliminary approval period for the Foster Estates Preliminary Plat be extended to July 24,1981. Mr.Edwards moved that the Foster Estates Preliminary Plat approval period be extended to July 24,1981,seconded by Mr.Ziegler,and passed unanimously. EAST BROADWAY INDUSTRIAL PRELIMINARY PLAT ,gti A letter was read from Rita Perstac,Community Development Director,which stated I'that the Planning Commission recommended that the East Broadway Industrial Pre liminary Plat be approved.This plat is located northwest of East Broadway and contains 8 lots and is zoned Industrial.The developer will be required to fully improve Terry Street in conformance with the Moses Lake Street and Utility Standards including installation of an 8"water main plus fire hydrants ewery 300 feet and to provide the city with a right-of-way or an approved agreement for that portion of Terry Street which crosses the railroad property. Mr.Ziegler moved that this plat be considered at the meeting of June 24,seconded by Mr.Johnson,and passed with Mr.Vernier abstaining. tf VIII. OTHER ITEMS FOR COUNCIL CONSIDERATION SIX YEAR STREET PROGRAM A letter was read from Robert Townsend,Public Works Director,which presented the list of street projects for the six year street plan for capital improvements for 1981 through 1986 as required by the State Department of Transportation.A public hearing should be scheduled for the meeting of June 24,1980. Mr.Shinn moved that a public hearing be scheduled for June 24,1980,seconded by Mr.Edwards,and passed unanimously. 2°95 CITY COUNCIL MINUTES:5 June 10,1980 SUBAQUEOUS SEWER FORCE MAIN MATERIALS -COMPLETION OF WORK A letter was read from Robert Townsend,Public Works Director,which stated that United States Pipe &Foundary Co.has completed all work on contract 79-17,Subaqueous Sewer Force Main Materials. Mr.Edwards moved that the work be accepted and the 30-day lien period be entered into,seconded by Mr.Ziegler,and passed unanimously. SALE OF CITY PROPERTY A letter was read from Robert Townsend,Public Works Director,which presented two different proposals for the purchase of Municipal Tract No.4.One proposal is ;oV& from the PUD who would like to place a substation on this property.The other proposal is from Ruben Ediger who would like to develop this property. Letters were read from Ruben Ediger and the PUD requesting purchase of this prop erty. Mr.Hill moved that this item be moved from the table,seconded by Mr.Ziegler,and passed unanimously. There was considerable discussion by the Council on the two proposals and the possible alternatives. Mr.Edwards moved that a compromise be offered to the PUD whereby they would receive the property where Well 10 is situated and any additional property neces sary for their substation and the rest be offered to Mr.Ediger for his purposes and that it be brought back to Council,seconded by Mr.Ziegler,and passed with Mr.Vernier abstaining. GRANT OFFER FROM DSHS FOR WELL 24 A letter was read from Robert Townsend,Public Works Director,which stated that the Department of Social and Health Services has determined that the city is eligible for a grant of $130,554 for 40%of the construction of Well 24.The city's cost would be about $196,000 and the Council budgeted $120,000 in the 1980 budget for this project.An additional $76,000 would need to be budgeted in the 1981 budget. Mr.Ziegler moved that the City Manager be authorized to execute the offer and acceptance agreement with the Department of Social and Health Services for the grant money for Well 24,seconded by Mr.Edwards,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS None X.CITY MANAGER REPORTS AND COMMENTS REVIEW OF FEDERAL DISASTER ASSISTANCE APPLICATION PROCESS AND REQUIREMENTS /<3?</ Joseph K.Gavinski,City Manager,distributed a report on the application process for receiving Federal Emergency Management Agency disaster funds. LID BONDS REPORT Robert W.Gazewood,Finance Director,distributed a report on the purchase of bonds °a related to LID's 37,39,40,41,and 42. 2996 CITY COUNCIL MINUTES: 6 June 10,1980 i9 VOLCANO - OUTDOOR ACTIVITIES Joseph K.Gavinski,City Manager,stated that the city had received a letter dated June 9,1980 which stated that "although the long range effects of volcanic ash on human health have not been fully determined,authorities feel that immediate effects are negligible.Thus,recreational programs can be resumed,however,with exposure in a highly dusty atmosphere,masks should be worn and heavy exertion avoided".This letter was signed by Dr.W.E.Rutherford from the Grant County Health District. Cecil Lee,Park and Recreation Director,stated that the pool could be in use by Monday if staff can be arranged. There was some discussion by the Council on the possible liability to the city. Mr.Hill moved that outdoor recreation be allowed at the discretion of the Park and Recreation Director and the City Manager,seconded by Mr.Ziegler,and passed unanimously. VOLCANO CLEAN-UP Joseph K.Gavinski,City Manager,stated that the city contractors have billings totalling nearly $500,000 for street clean-up alone.This does not include city crews,overtime,repairs,etc. CITY PLANNER POSITION Joseph K.Gavinski,City Manager,stated that a resolution was to have come before the Council concerning a hiring freeze and the City Planner position was discussed. He pointed out that the City Planner position is important to the Planning Depart ment's functioning since Ms.Perstac is heavily involved in the Block Grant process. He is requesting that the city be allowed to hire a person for this position. Mr.Swanson moved that the City Manager be authorized to fill the City Planner position,seconded by Mr.Ziegler,and passed unanimously. CITY ATTORNEY Mr.Hill moved that the City Manager be authorized to hire a city attorney,seconded by Mr.Johnson,and passed unanimously. CLOVER DRIVE ,rf Mr.Edwards moved that the City Manager be instructed to look into the possibility i^of obtaining the other 30 feet along Clover Drive or having the county or state making it a two way street. The meeting was adjourned at 10 p.m. 1?' fta T0» s o ATTES fobert E.flfll,Mayor n