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1980 07 08u 3C02 CITY OF MOSES LAKE MOSES LAKE,WASHINGTON CITY COUNCIL MEETING -REGULAR MEETING July,8,1980 POLICE/COUNCIL FACILITY 8 p.m. Members Present:Barry Ziegler,Bob Hill,Norm Johnson,Charles Edwards,Harvey Vernier,and Don Swanson Absent:Steve Shinn The meeting was called to order at 8 p.m.by Mayor Robert Hill. Mr.Edwards moved that the minutes of the meeting of June 24 be approved as submit ted,seconded by Mr.Ziegler,and passed unanimously. APPROVAL OF BILLS AMOUNT GENERAL $29,539.83 STREET 281.00 COMMUNITY DEVELOPMENT BLOCK GRANT 1,053.89 UCI 137.24 COMMUNITY CENTER RESERVE .-1,423.03 WATER/SEWER 10,144.61 SANITATION 19,481.00 WATER/SEWER CONSTRUCTION 518.00 EQUIPMENT RENTAL 1,898.14 FIREMEN'S PENSION 1,314.00 LID #46 25,287.87 TOTAL $91,078.61 Mr.Johnson moved that the bills be approved with the correction of the vendor on page 5 from Moses Lake Steel Supply to Moses Lake Soil Conservation District, seconded by Mr.Ziegler,and passed unanimously.Warrants 1278 to 1388 were approved for payment. DISASTER BILLS $210,038.31 Mr.Ziegler moved that the disaster bills be approved as submitted,seconded by Mr. Edwards,and passed unanimously.Warrants in the amount of $210,038.31 were approved for payment. I.CITIZEN INPUT None II.CONSENT AGENDA None III.CONSIDERATION ()F BIDS BLOCK GRANT -HOUSING REHABILITATION A letter was read from Dean Hagerty,Chairman of the Citizen's Advisory Committee, which presented the lowest qualified bids for three homes. Mr.Ziegler moved that Job 003-T be awarded to Genco Construction in the amount of $9,856.37;Job 015-N be awarded to Leo Reichlin,Inc.in the amount of $6,629.70; and Job 016-DI be awarded to Genco Construction in the amount of $8,272.99,sec onded by Mr.Johnson,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS None 3ooa- CITY COUNCIL MINUTES:2 July 8,1980 V.ORDINANCES AND RESOLUTIONS RESOLUTION -PERSONNEL POLICIES AND PRACTICES A letter was read from Joseph K.Gavinski,City Manager,which presented a resolu tion up-dating the personnel resolution. The resolution repealing Resolution No.704,entitled "A resolution establishing positions of employment,vacation leave,sick leave,overtime,and other conditions of employment within the City of Moses Lake,"and subsequent amendments thereto, including Resolution 919,in their entirety and enacting this resolution entitled "Personnel Policies,Compensation,and Benefits"was read by title only. Mr.Edwards recommended that the word "first"be inserted on page 5 under "Use of Annual Leave"in the first paragraph before the word "six"for reasons of clarity. Mr.Johnson moved that the resolution as amended be adopted,seconded by Mr.Ziegler, and passed unanimously. RESOLUTION -GRANTING COMPENSATORY TIME OFF A letter was read from Joseph K.Gavinski,City Manager,which presented a resolu tion granting up to two days of compensatory time off for those employees who worked May 19 and May 23,1980. The resolution granting compensatory time off was read by title only. Mr.Ziegler moved that the resolution be amended to grant three days of compensa tory time off and that it be adopted,seconded by Mr.Johnson,and passed with Mr. Swanson opposed to the three days. RESOLUTION -APPRECIATION TO VOLUNTEERS A letter was read from Joseph K.Gavinski,City Manager,which presented a resolu tion of appreciation for volunteer assistance during the ash clean-up from Carl i—\ Wilson,Jim Soukup,Kevin Soukup,Philip Ziegler,and Scott Ziegler. The resolution expressing appreciation to five volunteers who assisted in the ash clean-up campaign was read in its entirety. Mr.Edwards moved that the resolution be adopted,seconded by Mr.Vernier,and passed unanimously. RESOLUTION - PURCHASING - BIDDING A letter was read from Joseph K.Gavinski,City Manager,which presented a resolu tion allowing the City of Moses Lake to purchase supplies,materials,equipment, and/or services up to $4,000 without formal bidding. The resolution authorizing a procedure for securing telephone and/or written quotations from vendors was read by title only. Mr.Edwards moved that the resolution be adopted,seconded by Mr.Swanson,and passed unanimously. ^RESOLUTION -GRANTING QUIT CLAIM DEED -GRANT COUNTY r A letter was read from Robert Townsend,Public Works Director,which stated that the Grant County Public Works Department has requested a quit claim deed to property owned by the city and needed by them for the rebuilding of the intersection of (~~) Valley Road and Airway Drive.i The resolution authorizing the City Manager to grant a Quit Claim Deed to Grant County,Washington was read by title only. Mr.Ziegler moved that the resolution be adopted,seconded by Mr.Edwards,and passed with Mr.Vernier abstaining. 1 V I 300* CITY COUNCIL MINUTES:3 July 8,1980 VI.REQUEST TO CALL FOR BIDS BLOCK GRANT - HOUSING REHABILITATION A letter was read from Dean Hagerty,Chairman of the Citizens Advisory Committee, which recommended that Job 025-CA be approved for bids. Mr.Swanson moved that staff be authorized to call for bids,seconded by Mr.Ziegler, and passed unanimously. VII REFERRALS FROM COMMISSIONS None VIII. OTHER ITEMS FOR COUNCIL CONSIDERATION COMPLETION OF WORK -CLOVER/KITTLESON WATER & SEWER LID A letter was read from Robert Townsend,Public Works Director,which stated that Ridge Construction has completed the work on the Clover/Kittleson Water/Sewer LID. Mr.Ziegler moved that the work be accepted and the 30-day lien period be entered, seconded by Mr.Swanson,and passed unanimously. COMPLETION OF WORK - CLOVER DRIVE LIFT STATION A letter was read from Robert Townsend,Public Works Director,which stated that Ridge Construction has completed the work on the Clover Drive Lift Station. Mr.Swanson moved that the work be accepted and the 30-day lien period be entered, seconded by Mr.Edwards,and passed unanimously. COMPLETION OF WORK -LOWER PENINSULA SEWER LID 43 A letter was read from Robert Townsend,Public Works Director,which stated that Ridge Construction has completed the work on the Lower Peninsula Sewer LID 43. Mr.Ziegler stated that Ridge Construction had a claim for damages from Ivan Jenkins and they promised to pay the bills.He stated that he had received a call from Mr.Jenkins that the bill has not been paid and he would recommend that the work not be accepted and the 30-day lien period not be entered into. M.G.McLanahan,Assistant Public Works Director,stated that he had contacted Ridge Construction about this claim and Ridge Construction had asked Desert Gardens for a breakdown of the bill since the estimate was $320 and the actual bill was about $380.Ridge claimed that Desert Gardens refused to give him an itemized bill and he stated that he would mail the check to Mr.Jenkins and let him and Desert Gardens fight it out. James Whitaker,City Attorney,stated that it is inappropriate to condition the acceptance of a public works contract upon private claims between private citizens. He stated that if the Council has received statements that the work has been com pleted,the Council is obligated to proceed with the 30-day lien period by law. Private claims are not to interfere with the LID process. There was some discussion by the Council. Mr.Swanson moved that the work be accepted and the 30-day lien period be entered, seconded by Mr.Vernier,and passed with Mr.Ziegler opposed. Mf CITY COUNCIL MINUTES:4 July 8,1980 VISTA VILLAGE SHOPPING CENTER PLAT A letter was read from Joseph K.Gavinski,City Manager,which stated that the developer of the Vista Village Shopping Center has requested reimbursement for a 12"sewer line versus an 8"sewer line and a 10"water line versus an 8"water line and also the extension of the Letter of Credit to September 10,1980.The Public Works Department has reviewed and supports the requests for reimbursement.The city's share for the 12"sewer line oversizing would be $148.28 and the city's share on the 10"water line oversizing would be $750.The two month extension request on the bond is due to the problems created by the eruption of Mount St. Helens and city staff would have no objection to the Council considering a short time emergency extension. Mr.Swanson moved that the extension be granted because of the following reasons: The Council finds an emergency situation exists because of the volcanic eruption of Mount St.Helens on May 18,1980 which has caused a delay in procurring contractor services and the Council finds it is in the best interests of the City of Moses Lake and it's population to see these improvements installed and finds it is in furtherance of the public health,welfare,and safety to have these improvements installed and finds this request is created by unique circumstances and the Council will grant a 60-day extension to September 10,1980 with the understanding that this is a one-time non-priority establishing practice, seconded by Mr.Johnson,and passed unanimously. Mr.Edwards moved that the city pay its share of the oversizing of the water and sewer mains in the amount of $898128,seconded by Mr.Johnson,and passed unanimously, IX.COUNCIL QUESTIONS AND COMMENTS None X.CITY MANAGER REPORTS AND COMMENTS SOLID WASTE Joseph K.Gavinski,City Manager,stated that he had received word from Steve Pare,Grant County Public Works Director,that an agreement should be ready to present to all agencies by the end of July. VOLCANO CLEAN-UP Joseph K.Gavinski,City Manager,stated that Sanislo and Gelco are the only two contractors still working on the ash clean-up.He stated that the sewage treatment plant has been cleaned and is ready to go back into operation.However,the plant cannot be activated until all the sewer lines have been cleaned out as the ash has silted to the bottom of the lines.No agreement has been reached with FEMA on reimbursement for the cost of this item.He stated that the ash will be cleaned up by the end of this week,the sewers will be cleaned up by the end of next week,and the plant would be able to begin operation by July 21 but not be fully operational for two weeks after that. Mr.Gavinski stated the city has spent approximately $850,000 in the clean-up. There is another $800,000 in proposed public works work which includes regraveling the streets and stabilizing the ash piles and another $50,000 in park work and rej'uvenation. Robert Townsend,Public Works Director,stated that the graveled streets have been a real challenge to try to clean the ash.FEMA has agreed to the replacing of about IV1 of gravel for the streets.He stated that 2"would be better and the Public Works Department is working with FEMA on it.He stated that quotes have been received on the cost of having the gravel brought in.Marchand gave a price on 33,000 tons of $164,340;McAtee &Heathe was $188,000;Mick Hanson was $169,290. Since Marchand was the low bid he received the contract and will start work on Thursday. Mr.Gavinski informed the Council that the city had received complaints from citizens about the empty lots within the city and the clean-up or stabilization of the ash. He stated that the city has no enforcement capabilities to deal with this problem. CITY COUNCIL MINUTES:5 SALE OF CITY PROPERTY Joseph K.Gavinski,City Manager,explained to the Council the agreement worked out between the PUD and Mr.Ruben Ediger on the piece of property that both wished to purchase.This agreement would allow the PUD to purchase the city property. It was the1-consensus of the Council that the property be sold to the PUD. The meeting was adjourned at 9:15 p.m. ATTEST 3006 July 8,1980 low