1984 02 283691
CITY COUNCIL
CITY OF MOSES LAKE
February 28,1984
Members Present:Norm Johnson,Charles Edwards,Wayne Rimple,Bob Wall enstien,
Norm Staat,and Bill Reese
Absent:Dave Chandler
The meeting was called to order at 8 p.m.by Mayor Norm Johnson.
Mr.Wallenstien moved that the minutes of the meeting of February 14 be approved as
submitted,seconded by Mr.Edwards,and passed unanimously.
APPROVAL OF BILLS
REGULAR BILLS AMOUNT
GENERAL FUND $13,965.54
STREET 350.22
WATER/SEWER FUND 12,046.71
WATER/SEWER CONSTRUCTION 30,832.61
SANITATION FUND 6,411.00
CENTRAL SERVICES 5,161.66
BUILDING MAINTENANCE 137.91
EQUIPMENT RENTAL 2,805.63
TOTAL $71,711.28
Mr.Edwards moved that the bills be approved as amended,seconded by Mr.Reese,and
passed with Mr.Edwards abstaining from voting for that portion of the bills to
Coast to Coast and Mr.Rimple abstaining from voting for that portion of the bills
to Moses Lake Steel Supply.
BOY SCOUTS
S/9 9Mr.Johnson introduced the Boy Scouts visiting the Council meeting.
I.CITIZEN INPUT
None
II.CONSENT AGENDA
None
III.CONSIDERATION OF BIDS
COPY MACHINES
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A letter was read from Rita Perstac,Municipal Services Director,which recommended
that the bid for the lease/purchase of a new copy machine for the Municipal Services
Department be awarded to Business Interiors at $6,241.25 including sales tax.
A letter was read from Glen Sharp,Police Chief,which recommended that the bid for
the lease/purchase of a new copy machine for the Police Department be awarded to
Business Interiors of Moses Lake.
Joseph K.Gavinski,City Manager,stated that Copyco of Wenatchee bid an amount
approximately $2,000 less than Business Interiors of Moses Lake.The only specifi
cation Copyco could not meet is the 1/2 hour response time.He pointed out that
the city would be paying $2,000 more for service.He recommended that the bids be
rejected and the bid specifications be reviewed.
David Rodstol of David Rodstol,Inc.distributed a comparison between the bid
presented by Business Interiors &Equipment and David Rodstol,Inc.which showed
that over a three year period the city would save $5,609 more by awarding the bid
to Business Interiors and Equipment.He explained the difference between the MITA
copier and the Minolta copier.
Mike Chase of Business Interiors stated that they met the requirements of the bid
and felt they were entitled to the bid.
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CITY COUNCIL MINUTES:2 February 28,1984
Mr.Gavinski stated that he did not believe it would be possible to award the bid
to anyone but Business Interiors since they were the only ones who could meet all
the bid specifications.He stated that it is still his recommendation to reject
the bids and resubmit the bid specifications after they have been studied and
possibly reworked.
Mr.Wallenstien moved that the bids be rejected,seconded by Mr.Edwards,and
passed unanimously.
.VEHICLES/TRACTOR
A\A letter was read from Rita Perstac,Municipal Services Director,which recommended
that the bid on the tractor be awarded to Mike's Rental of Moses Lake and the bid
on the midsize pickup be awarded to Don Swanson Motors.Bid awards for the sweeper
and asphalt patcher will be requested at a later date when the financing arrange
ments are in place.It is also recommended that the one bid received for the
roller be rejected,the specifications be rewritten,and the bid be readvertised.
Mr.Rimple moved that the bid on the tractor be awarded to Mike's Rental and the
bid on the midsize pickup be awarded to Don Swanson Motors,seconded by Mr.Wallen
stien,and passed unanimously.
Mr.Rimple moved that the bid on the roller be rejected,the specifications be
rewritten and the bids be readvertised,seconded by Mr.Wallenstien,and passed
unanimously.
A POLICE VEHICLE
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A letter was read from Bill Newell,Public Works Superintendent,which stated that
one of the low bidders to furnish the midsize 4 door sedan with a 4 cylinder engine
with police package has to have his order placed and in Detroit by March 5,1984.
Joseph K.Gavinski,City Manager,stated that this vendor is the low bidder and the
city only became aware of the time limitations on February 28.It is his recom
mendation that the bid be awarded to C & V Auto.
Mr.Edwards moved that the bid from C & V Auto be accepted,seconded by Mr.Wallen
stien,and passed unanimously.
IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS
COMMUNICATION -SUPERIOR REFUSE
Lee Meling,owner of Superior Refuse,informed the Mayor he would not attend the
Council meeting.
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COMMUNICATION - SPRING FESTIVAL COMMITTEE - PARADE ROUTE
Karen Wagner,Parade Chairman of the Moses Lake Spring Festival,requested that
Dogwood Street be closed for the duration of the Festival.They are also request
ing the following parade route:The parade will line up on Dogwood and A Streets
and a portion of Ivy Avenue.The parade will begin at Third and Ivy,going east to
Pioneer Way,turning right at Fifth and Division,left at Fourth Avenue,and dis
assembling on Dogwood and A Streets.
The Police Chief pointed out that a fire lane would have to be provided to allow
for emergency vehicle access to the area.
Mr.Wallenstien moved that Dogwood Street be closed for the duration of the Spring
Festival and the proposed parade route be approved,seconded by Mr.Edwards,and
passed unanimously.
V.ORDINANCES AND RESOLUTIONS
ORDINANCE -REPEAL MODEL TRAFFIC ORDINANCE -2ND READING
A letter was read form James A.Whitaker,City Attorney,which presented an ordi
nance which would repeal all traffic crimes,offenses,and infractions in the city.
Mr.Whitaker stated that the court reform bill has passed the legislature and the
Governor is expected to sign it.It will become law on July 1,1984.
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CITY COUNCIL MINUTES:3 February 28,1984
Joseph K.Gavinski,City Manager,stated that since the effective date is July 1,
he requested that the ordinance be tabled until the next meeting so that he could
continue negotiations with the County Commissioners.
The ordinance repealing Moses Lake Municipal Code Chapter 10.04 entitled State
Model Traffic Ordinance was read by title only.
Mr.Edwards moved that the ordinance be tabled until March 13,seconded by Mr.
Reese,and passed unanimously.
ORDINANCE -GARBAGE COLLECTION - 1ST READING
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A letter was read from Joseph K.Gavinski,City Manager,which presented an ordi
nance amending the garbage ordinance.If this ordinance is passed it will become
effective at such time as the new garbage collection contract becomes effective.
Bill Moe stated that Section 8.08.060 (C)requires the garbage collector to enter
private property to pickup containers if that is where they are located.He felt
this could create a greater liability to the city and it should be deleted.
Mr.Gavinski stated that in the past the garbage collector has objected to entering
private property to pickup containers but,for some of the accounts,there is no
other way for the containers to be picked up.He distributed a revised 8.08.060
(C)which defines accessibility and states that the City Manager's decision is
final in case of a dispute.
Dick Canfield,an insurance provider,stated that his firm insures 28 cities and 3
solid waste collectors and there is no additional liability cost to a city which
directs a solid waste collector to enter private property to pickup solid waste.
He stated that there is also no additional liability for a garbage collector who
enters private property to pickup solid waste.He saw no reason why the ordinance
as originally proposed could not be passed.
The ordinance amending Chapter 8.08 of the Moses Lake Municipal Code entitled
"Garbage Collection"by amending and adding certain sections was read by title
only.
Mr.Edwards moved that Section 8.08.060 (C)be amended as suggested by the City
Manager and the first reading of the ordinance be adopted,seconded by Mr.Reese,
and passed unanimously.
VI. REQUESTS TO CALL FOR BIDS
None
VII.REFERRALS FROM COMMISSIONS
L.D.S. CHURCH FIRST ADDITION PRELIMINARY PLAT ._.~————^—~————————————•//(p/O"
A letter was read from Rita Perstac,Municipal Services Director,which stated that
the Church of Jesus Christ of Latter Day Saints has submitted a one lot subdivision
on Valley Road,across from the Grant County Fairgrounds.The lot is five acres in
size and is zoned R-l,Single Family Residential.The Church plans to construct
and operate a 14,760 square foot building with landscaping and parking on 2.3
acres.City water is available.City sewer is about h mile away near Valley Road
and Grape Drive.The Church wishes to install an on-site sewer system and requests
a covenant to defer city sewer installation.The Planning Commission recommended
that the variance request to install an on-site sewer system be denied and the
preliminary plat be approved with the provision that city sanitary sewer be extended
to serve the lot,comments from the City Engineer be addressed,and the plat be
allowed to have two ingresses and egresses to the property.
Layne Stark,architect for the project,stated that they would go along with the
Planning Commission on everything requested except they would like the Council to
approve a system that is acceptable to the Grant County Health Department,whether
it be an on-site system or connection to city sewer.
Mr.Edwards moved that a public meeting be scheduled for March 13 to consider this
preliminary plat,seconded by Mr.Wallenstien,and passed unanimously.
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CITY COUNCIL MINUTES:4 February 28,1984
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VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION
DRAFT OF BID SPECIFICATIONS -GARBAGE COLLECTION CONTRACT
A letter was read from Joseph K.Gavinski,City Manager,which presented a draft of
the proposed bid specifications and solid waste collection contract.The contract
incorporates by reference the general and technical specifications and the garbage
collection ordinance.
It was the consensus of the Council to hold a study session on the specifications
at the close of this meeting.
DIVISION STREET
A letter was read from Rita Perstac,Municipal Services Director,which stated that
the State of Washington Urban Arterial Board has granted 90%matching funds for the
rebuilding of Division Street from Nelson Road to 1-90.This grant will also allow
the city to proceed with the reconstruction of Peninsula and Lakeshore Drive.
Mr.Rimple moved that staff be authorized to execute the agreement,seconded by Mr.
Reese,and passed unanimously.
9-ANNUAL CLEAN-UPfr
A letter was read from Rita Perstac,Municipal Services Director,which stated that
each year the city and county have designated several days in the month of April
for "free"dumping at the 1-90 landfill to encourage local residents to clean-up
their properties.It was pointed out that the cost to the city in 1982 was $1,050
and in 1983 was $1,590.There have been no complaints received on the two days of
"free"dumping.This year it has been requested that the clean-up days be scheduled
for Friday and Saturday, April 6 and 7, at an estimated cost to the city of $1,800.
Staff would like Council direction on whether or not the city should continue with
the annual clean-up days,how many days should the "free"dumping be allowed,and
if the county chooses not to participate,should the "free"dumping be continued
for city residents only.
Mr.Wallenstien moved that the city proceed with the annual clean-up days,that ,
clean-up be scheduled for Saturday,and Sunday,April 7 and 8, or alternative days
proposed by Grant County, seconded by Mr.Reese,and passed unanimously.
IX.COUNCIL QUESTIONS AND COMMENTS
None
X.CITY MANAGER REPORTS AND COMMENTS
ANNUAL COUNCIL WORKSHOP
Joseph K.Gavinski,City Manager,stated that if the Council wishes,a workshop
could be scheduled at Clover Island Inn for May 25,26 and 27 or June 1,2,and 3.
Mr.Rimple moved that staff proceed with plans for the Council workshop,seconded
by Mr.Wallenstien,and passed unanimously.
It was the consensus of the Council that the workshop be scheduled for June 1,2,
and 3.
„b SALES TAX
A
v Joseph K.Gavinski,City Manager,stated that the city has received $220,000 in
sales tax revenues for the months of November and December 1983.
The regular meeting was adjourned and the Council met in a study session to discuss
the garbage collection bid specifications.
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The meeting was adjourned at 9:15 p.m.
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