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1985 03 263814 CITY COUNCIL CITY OF MOSES LAKE March 26,1985 Members Present:Norm Johnson,Bill Reese,David Chandler,Wayne Rimple,Bob Wallenstien,and Charles Edwards Absent:Norm Staat The meeting was called to order at 8 p.m.by Mayor Johnson. Mr.Edwards moved that the minutes of the meeting of March 12 be approved as submitted,seconded by Mr.Chandler,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS AMOUNT GENERAL FUND $18,208.40 STREET 7,600.18 STREET IMPROVEMENT 14.65 WATER/SEWER FUND 15,305.01 WATER/SEWER CONSTRUCTION 47,693.37 SANITATION FUND 15.19 CENTRAL SERVICES 4,107.57 BUILDING MAINTENANCE 16.04 EQUIPMENT RENTAL 5,501.50 TOTAL $98,461.91 Mr.Wallenstien moved that the bills be approved as submitted,seconded by Mr. Edwards,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply and Mr.Edwards abstaining from voting for that portion of the bills to Coast to Coast. PROCLAMATION A proclamation was read declaring April 1985 as Cancer Control Month.//3?~ I.CITIZEN INPUT None II.CONSENT AGENDA Mr.Rimple moved that the following items on the Consent Agenda be approved: 1.Authorization to execute quit claim deed to eliminate city's interest in /Oj/q Park Place in the Columbia Basin Center Plat -granted 2.Authorization to execute contract with Moses Lake Industries concerning //&6> CERB loan -granted seconded by Mr.Edwards,and passed unanimously III.CONSIDERATION OF BIDS None IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS COMMUNICATION -LIONS CLUB -REQUEST FOR CONTRIBUTION TO FIREWORKS DISPLAY (A letter was read from Ronald Covey,President of the Moses Lake Lions Club, which stated that the Lions Club has assumed sponsorship of the July 4 fire works display at McCosh Park.This event is funded by the proceeds of the fireworks sales.Over the past few years there has been a decline in the retail sales because of the influx of discount fireworks stands.The Lions Club spent $4,233 for the 1984 fireworks display but this year the Lions only /a3f 3815 CITY COUNCIL MINUTES:2 MARCH 26,1985 have $2,800.The Lions Club is requesting that the city contribute $1,500 toward the display as a municipal function in order to maintain the same level of quality as last year's aerial show. Mr.Rimple wanted to know if the other civic clubs had been approached for donations for the fireworks display.Mr.Covey said that no other clubs have been approached at this time. Joseph K.Gavinski,City Manager,stated that for the city to give the Lions Club money for the fireworks display,the city would have to contract with the Lions Club for the fireworks display as a Park and Recreation function. Action Taken:Mr.Chandler moved that the city contract with the Lions Club for the fireworks display with the city contributing up to $1,500,seconded by Mr.Wallenstien. There was some discussion by the Council on the possibility of the other civic organizations contributing to the fireworks display or perhaps assessing a license or fee on the fireworks stands to be used toward the display.It was the consensus of the Council that this be discussed at a later date. The motion passed unanimously. V.ORDINANCES AND RESOLUTIONS ^ORDINANCE -GARBAGE ONLY ACCOUNTS -1ST READING A letter was read from Joseph K.Gavinski,City Manager,which presented an ordinance which provides that all garbage only utility accounts shall post a deposit,equaling three months service,prior to service being initiated. This ordinance was tabled at the last meeting.An alternative to this or dinance is to be discussed at a time later in the meeting and it was recommen ded that consideration of this ordinance be delayed until the alternative is discussed. It was the consensus of the Council that this item be discussed at a later time. VI.REQUESTS TO CALL FOR BIDS ,1 COMPUTER EQUIPMENT\ol' A letter was read from Walter Fry,Finance Director,which presented the bid specifications for data processing equipment and data processing software for law enforcement and civil engineering software. Action Taken:Mr.Rimple moved that authorization be given to call for bids, seconded by Mr.Edwards,and passed unanimously. II*1 VII.REFERRALS FROM COMMISSIONS DRAG BOAT RACE A letter was read from Cecil Lee,Park and Recreation Director,which stated that the Columbia Basin Power Boat Racing Association has requested permission to hold a drag boat race on May 19 on Lewis Horn using Cascade Park as their headquarters for the race.The Park and Recreation Advisory Commission recom mends approval of this drag boat race with the Association having a food and drink concession in the park on the day of the race and charge admission at the gate.They are to provide dust control for tha parking area and day use roads,provide liability insurance as determined by the city staff,provide litter control for the day during and immediately following the race,sign a hold harmless agreement,pay the city a flat fee of $350 to offset any addi tional costs the city may have,provide off-duty police personnel to patrol the park during the race,and adhere to any conditions or requirements that staff may require as a condition of the use permit. Action Taken:Mr.Reese moved that permission be granted for the drag boat race,seconded by Mr.Chandler,and passed unanimously. 3816 CITY COUNCIL MINUTES:3 March 26,1985 VIII. OTHER ITEMS FOR COUNCIL CONSIDERATION LID - EASTLAKE DRIVE & JAMES AVENUE A letter was read from Rita Perstac,Municipal Services Director,which stated /jss* that the city has received a petition from owners of platted property on Eastlake Drive,between James Avenue and Nelson Road,and all of James Avenue for street improvements.The improvements would consist of 40'asphalt paving,curbs,gutters,and sidewalks on both sides of the street and stubbing out each lot for water and sewer service.Staff is requesting permission to establish a preliminary assessment roll and set a date for a public hearing. Action Taken:Mr.Wallenstien moved that staff be authorized to establish a preliminary assessment roll and set a date for a public hearing,seconded by Mr.Chandler,and passed unanimously. ANNEXATION - KITTLESON ROAD/HIGHWAY 17 TRIANGLE A letter was read from Rita Perstac,Municipal Services Director,which stated that the Council set March 26 as the date to consider accepting the notice of intent to annex two small parcels of right-of-way owned by the State of Washington.The first parcel is about the easterly one-half of the now vacant triangular parcel located at the intersection of Highway 17,Pioneer Way,and Clover Drive.The second parcel is Kittleson Road from Highway 17 east about 300 feet.The Planning Commission recommended that these two parcels be an nexed.If the Notice of Intent is accepted,the matter will be forwarded to the Grant County Boundary Review Board. A letter was read from Roland C.Cook,District Administrator of the Depart ment of Transportation,which stated that the state has no objection to the annexation request and that an agreement can be written to allow landscaping of the Pioneer Way intersection and improvement with transfer of Kittleson Road to the city. Action Taken:Mr.Edwards moved that the city proceed with the annexation, seconded by Mr.Wallenstien,and passed unanimously. ADDITIONAL EMPLOYEE -FINANCE DEPARTMENT Joseph K.Gavinski,City Manager,stated that his alternative to passing the /0?b ordinance on the garbage only accounts is to add an additional employee in the Finance Department to upgrade service to the public in the water,sewer,and garbage account areas.Also included are job descriptions of the employees in the Finance Department and an organizational chart. There was some discussion by the Council on the number of delinquent garbage only accounts.Mr.Gavinski pointed out that this new employee would do more than just monitor garbage only accounts. Walter Fry,Finance Director,stated that discussions have been held by city staff on this possible employee for the past several years. Action Taken:Mr.Chandler moved that the request be tabled and have it dis- cussed at the Kennewick workshop,seconded by Mr.Wallenstien. Mr.Edwards felt that action should be taken immediately as the problem af fects other areas besides the garbage and the new position could take care of them also. Mr.Chandler stated that the question is whether the city wishes to maintain current service or to increase service. Mr.Wallenstien pointed out that the city is in the third month of the fiscal year and he wanted to know why it was not brought up at the budget study ses sions.Mr.Gavinski stated that probably nothing would have been done at all except for the Maiers problem that came up. jo*~f 3817 CITY COUNCIL MINUTES:4 March 26,1985 The motion to table failed with Mr.Chandler,Mr.Reese and Mr.Wallenstien in favor and Mr.Edwards,Mr.Johnson,and Mr.Rimple opposed. It was the consensus of the Council that the position be discussed at the Kennewick workshop. IX.COUNCIL QUESTIONS AND COMMENTS None X. CITY MANAGER REPORTS AND COMMENTS a STREET SWEEPING Joseph K.Gavinski,City Manager,distributed the schedule for the street cleaning program ,A INVESTMENT REPORT[0° Joseph K.Gavinski,City Manager,distributed the investment reports for the months of January and February. &10 */' SALES TAX Joseph K.Gavinski,City Manager,stated that the city received almost $245,000 from sales tax for November and December 1984;this is about an 11% increase over the distribution for the same period last year. HUMANE SOCIETY Joseph K.Gavinski,City Manager,distributed copies of a letter sent to the Humane Society concerning suggested changes in the contract between the Humane Society and the city. REVENUE SHARING Joseph K.Gavinski,City Manager,stated that it has been proposed to cut revenue sharing monies and he has written letters for the City Council to sign to the congressional delegation requesting them to oppose such cuts and to support extending the Revenue Sharing Program. The regular meeting was recessed at 8:45 p.m.and the Council met in an execu tive session to discuss litigation.The executive session was adjourned at 9:15 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 9:15 p.m. ATTEST: