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1985 06 25«^ 3846 CITY COUNCIL CITY OF MOSES LAKE June 25,1985 Members Present:Norm Johnson,Bill Reese,David Chandler,Wayne Rimple,Bob Wallenstien,Norm Staat,and Charles Edwards The meeting was called to order at 8 p.m.by Mayor Johnson. Mr.Reese moved that the minutes of the meeting of May 28 be approved as sub mitted,seconded by Mr.Rimple,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS AMOUNT GENERAL FUND $54,234.20 STREET 6,697.17 CONVENTION CENTER 2,500.00 WATER/SEWER FUND 12,497.26 WATER/SEWER CONSTRUCTION 124,436.94 SANITATION FUND 9,210.50 CENTRAL SERVICES 4,461.81 BUILDING MAINTENANCE 21.50 EQUIPMENT RENTAL 5,673.03 TOTAL $219,732.41 Mr.Wallenstien moved that the bills be approved as submitted,seconded by Mr. Chandler,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply. I.CITIZEN INPUT LANDFILL Commissioner Weitzel distributed to the Council a breakdown of the costs of operating the landfill and the county-wide solid waste system.He stated that they are working on an up-date to the county-wide solid waste system that the cities and towns in Grant County en agree on with a fair distribution of the costs.He explained the county's cost for operating the solid waste system. There was some discussion on the cost breakdown between the landfill and the drop boxes. II.CONSENT AGENDA Mr.Wallenstien moved that the following items on the consent agenda be approved: 1.Requests to Sell/Display Fireworks -Payless,Discount Display,Inc.at /off Bills Market,Grant County Seniors at Ivy and Broadway,and Moses Lake Lions Club at 609 Pioneer Way and 800 Stratford Road; 2.•Set Date for Public Hearing -Six Year Street Plan -July 9;//7 7 3.Acceptance of Work -Division Street /O/^ 4.Acceptance of Work -Miscellaneous Contract -WWTF /£o£///(*(///o^//&£J 5.Resolution -accepting easement -Dallum /'.?,'£ 6.Snow Cone Concession in parks except Lions Field j 7.Elementary After School Sports Program -agreement with School District; seconded by Mr.Reese,and passed unanimously. 3847 CITY COUNCIL MINUTES:2 June 25,1985 III.CONSIDERATION OF BIDS ,^a PUBLIC WORKS SHOP AREA FENCE A letter was read from Rita Perstac,Municipal Services Director,which stated that no bids were received for the Public Works Shop Area Fence and requested Council direction on how to proceed. Action Taken:Mr.Chandler moved that staff solicit quotations from interest- ed companies within five miles of the city limits,seconded by Mr.Reese,and passed unanimously. ///? loW PED HEADS A letter was read from Rita Perstac,Municipal Services Director,which recom mended that the bids for ped heads be awarded to Northwest Signal Supply. Action Taken:Mr.Edwards moved that the bid be awarded to Northwest Signal supply,seconded by Mr.Wallenstien,and passed unanimously. STREET OVERLAY PROJECT A letter was read from Rita Perstac,Municipal Services Director,which stated that Central Washington Asphalt submitted the low bid in the amount of $162,723 and only $150,000 was budgeted in 1985 for overlay work.The 1985 overlay bid could be awarded by using $12,723 from the street overlay fund balance,reducing the number of streets,or eliminating work items such as crack-sealing and some curb and gutter replacement. Action Taken:Mr.Edwards moved that the bid be awarded to Central Washington Asphalt and an additional $12,723 from the street overlay fund balance be used to help pay the contract,seconded by Mr.Chandler,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS ^~COMMUNICATIONS -APPEAL OF PLANNING COMMISSION DECISION -RETIREMENT INN - OS*TOEKS ———— A letter was read from Rita Perstac,Municipal Services Director,which stated that the Planning Commission approved a conditional use permit for a retire ment inn to be located at the southeast corner of Olive and Pioneer Way.The site is zoned R-3,Multi-family Residential,and boarding houses may be per mitted as a conditional use.This project is proposed to be a 60 to 80 bed retirement center.John Moberg of 704 Olive,has appealed the Planning Com mission's decision to issue a conditional use permit for the retirement center. John Moberg,704 E.Olive,which is directly across the street from the pro posed retirement center and he objects to it.He stated that the land is zoned R-3 and that zone is intended to accommodate medium to high density residential uses.He stated that Olive is a \/ery difficult street to nego tiate in winter when the streets are slick.The Planning Commission recommen ded that the primary access to the development be off of Olive and the second ary access be off of Pioneer.He recommended that that be reversed with the primary access being off of Pioneer Way.He also objected to the parking area being directly across the street from his home. Mr.Wallenstien stated that the entrance to the development will be as near to the foot of the hill as is possible and the problem because of the slick roads in the winter will exist anyway. Action Taken:Mr.Wallenstien moved that the decision of the Planning Commis- sion be affirmed,seconded by Mr.Reese. There was some discussion by the Council and it was pointed out that the Plan ning Commission recommended that there be no parking on Olive Street.Mr. Moberg stated that he was opposed to that because his house faces Olive and people who come to visit him could not park in front of his house. 3848 CITY COUNCIL MINUTES:3 J"ne 25»1985 Jerry Erwin,representing the development,stated that the Planning Commission had requested additonal parking space and the additional 8 parking spaces had been placed off the service entrance coming off of Pioneer Way.If the park ing areas are reversed there would be delivery trucks,garbage trucks,etc. using the Olive Street entrance.It was felt to be more aesthetic for the service area off of Pioneer Way. The motion passed with Mr.Staat opposed. COMMUNICATION -DOWNTOWN BUSINESSES -CLOSE THIRD AVENUE //sj A letter was read from Alan McFadin of Berry's Department Store which request- ^—'ed the closure of Third Avenue from Alder Street to Beech Street on July 12 and 13 for a sidewalk sale.Division and Ash would be left open for traffic and parking. Action Taken:Mr.Rimple moved that Third Avenue be closed from Alder Street to Beech Street on July 12 and 13 with Division and Ash left open for traffic and parking,seconded by Mr.Wallenstien,and passed unanimously. V.ORDINANCES AND RESOLUTIONS ORDINANCE -ANNEXATION -KITTLESON ROAD AND HIGHWAY 17 -2ND READING /DZj , A letter was read from Rita Perstac,Municipal Services Director,which pres ented an ordinance providing for the annexation of two small parcels of right- of-way located in Kittleson Road and Highway 17. The ordinance providing for the annexation of certain territory to the City of Moses Lake,Washington and incorporating the same within the corporate limits thereof and providing for the assumption of existing indebtedness was read by title only. Action Taken:Mr.Edwards moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. *—'ORDINANCE -AMEND 1985 BUDGET -1ST READING /V;.- A letter was read from Walter fry,Finance Director,which presented an or dinance amending the 1985 budget. The ordinance amending the 1985 Budget for the City of Moses Lake,Washington was read by title only. Action Taken:Mr.Chandler moved that the first reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCE -AMEND GARBAGE COLLECTION -1ST READING A letter was read from Joseph K.Gavinski,City Manager,which stated that the Council had delayed consideration of an ordinance providing that all garbage only utility accounts post a deposit equaling three months service prior to service being initiated until after the matter was discussed at the Council/ staff retreat in Kennewick.The alternative to this type of ordinance was the addition of an employee in the Finance Department to handle problems of this type. The ordinance amending Moses Lake Municipal Code Chapter 8.08 entitled "Gar bage Collection"was read by title only. Action Taken:Mr.Wallenstien moved that an additional employee be hired in the Finance Department to handle problems of this type,seconded by Mr.Reese, and passed unanimously. No action was taken on the ordinance. VI.REQUESTS TO CALL FOR BIDS None 3849 CITY COUNCIL MINUTES:4 June 25,1985 VII. REFERRALS FROM COMMISSIONS None VIII. OTHER ITEMS FOR COUNCIL CONSIDERATION ,0|3 SECOND LAKE CROSSING -TRAFFIC ALTERNATIVES A letter was read from Rita Perstac,Municipal Services Director,which stated that a study had been made on the possibility of improving directional signs to encourage and educate motorists to use the Highway 17 loop as a rout to reduce congestion on the Alder Street Fill.The City Engineer has outlined sign improvements for a partial short term solution to the Fill's congestion and some long term solutions for moving traffic more efficiently.If it is decided to proceed with improved signage,the next step is to put a specific proposal together with costs for the State Department of Transportation to review because some additional signage locations are under their jurisdiction. For city-owned locations a specific sign proposal with costs would be devel oped and both proposed presented to Council for consideration. Joseph K.Gavinski,City Manager,explained the various routes and proposals staff had developed. After some discussion it was the consensus of the Council to establish a truck route around Moses Lake. "/n v& IX.COUNCIL QUESTIONS AND COMMENTS TIME CAPSULE - EPHRATA LAW AND JUSTICE BUILDING A letter was read from the Kiwanis Club of Ephrata which stated that a time capsule will be placed in the cornerstone of the new Law and Justice Building in Ephrata.They are inviting the City of Moses Lake to participate in this event by furnishing suitable materials and information describing Moses Lake. X. CITY MANAGER REPORTS AND COMMENTS BOATING ORDINANCE Action Taken:Mr.Edwards moved that the Moses Lake Irrigation and Rehabilitation District be encouraged to adopt boating rules and regulations for the waters of Moses Lake,seconded by Mr.Wallenstien,and passed unanimously. LANDFILL Joseph K.Gavinski,City Manager,stated that a cost analysis has been devel oped regarding the operation of a sanitary landfill vs incineration at the Highway 17 site.Incineration would cost the city a little over $153,000 per year while landfilling would cost nearly $149,000 using traditional methods and over $181,000 if the landfill were built and operated using the proposed new functional standards.These figures do not take into account either the receipt of a Department of Ecology grant for a sanitary landfill or a possible DOE grant for an incineration operation.Incinerating garbage rather than using the sanitary landfill method would virtually eliminate birds from the site.If the DOE participates in incineration at the Highway 17 landfill site the total cost per year including maintenance,operation,and payment of debt service would be $111,500.This compares to the $105,000 to $108,000 the city estimates paying Grant County for solid waste dumping fees in 1985.This fig ures does not take into account the possibility of the county going to a weight vs volume system,the cost the county may incur for retrofitting the present 1-90 landfill site to meet any new proposed functional standards now under consideration,nor the cost of the amortization of site development and equipment purchase costs which the county may be considering inserting in their new solid waste budget. After discussion about incineration vs landfill,the Council concurred that the City should look into the possibility of incineration at the Highway 17 landfill site.They agreed to wait on making a definite decision regarding this until the City Council has had an opportunity to meet with the County /*• 3850 CITY COUNCIL MINUTES:5 June 25,1985 Commissioners.They wanted to have an opportunity to review the information on the County landfill and drop box budget that was presented to the Countil for the first time at this meeting by Commissioner Weitzel. The City Manager stated that he would contact the County Commissioners and set up a meeting between the Grant County Commissioners and the Moses Lake City Council. Action Taken:Mr.Wallenstien moved that the direction given to city staff to prepare an Environmental Impact Statement on the Highway 17 landfill site be held in abeyance,seconded by Mr.Chandler,and passed unanimously. GARBAGE Joseph K.Gavinski,City Manager,stated that laws have been passed that will impact the city's Enterprise Fund and Lakeside Disposal by increasing taxes on water,sewer,and garbage service.These taxes will cause an approximate $10,000 increase per year for Lakeside Disposal.The increase to the city might be absorbed by the fund. SALES TAX Joseph K.Gavinski,City Manager,stated that the city has received almost $249,000 for March and April. GRANT COUNTY CLEAN AIR BOARD BUDGET Joseph K.Gavinski,City Manager,distributed tfee1986 budget for the Clean Air Board which includes a full time Clean Air Officer.The city will contribute over $5,000 toward the operation of the Clean Air Authority. HAZARDOUS/DANGEROUS WASTES Joseph K.Gavinski,City Manager,distributeda report prepared by Terry Novak, City Manager of Spokane,regarding the possibility of establishing a joint program among cities along 1-90 on the subject of hazardous material transportation. The regular meeting was adjourned at 9:40 p.m. ATTEST: /Wf