The URL can be used to link to this page

1985 08 13CITY COUNCIL CITY OF MOSES LAKE August 13,1985 3860 Mjembers Present:Norm Johnson,Bill Reese,David Chandler,Bob Wallenstien, Wayne Rimple,Norm Staat,and Charles Edwards The meeting was called to order at 8 p.m.by Mayor Johnson. Mr.Edwards moved that the minutes of the meeting of July 23 be approved as submitted,seconded by Mr.Wallenstien,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS GENERAL FUND STREET ARTERIAL STREET STREET REPAIR &RECONSTRUCTION URBAN ARTERIAL STREET IMPROVEMENT BUILDING AND EQUIPMENT WATER/SEWER FUND WATER/SEWER CONSTRUCTION SANITATION FUND UNEMPLOYMENT COMP INS CENTRAL SERVICES BUILDING MAINTENANCE EQUIPMENT RENTAL FIREMENS PENSION TOTAL AMOUNT $32,857.59 3,479.12 155.32 6,123.22 1,033.35 16,007.66 39,644.81 14,809.31 15,635.68 30,612.98 647.27 3,736.58 2,181.25 19,067.44 48.00 $186,039.58 Mr.Rimple moved that the bills be approved as submitted,seconded by Mr.Wal- enstien,and passed with Mr.Edwards abstaining from voting for that portion cf the bills to Coast to Coast,Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply,and Mr.Chandler abstaining flrom voting for that portion of the bills to Grant County Tractor. I.CITIZEN INPUT None II.CONSENT AGENDA None III.CONSIDERATION OF BIDS l|985 PIPE REPLACEMENT CONTRACT /letter was read from Rita Perstac,Municipal Services Director,which stated 1hat all three bids received for the 1985 pipe replacement contract contain lechnical irregularities.Council can reject all bids and re-bid the project cr waive the technical irregularities in each bid and award the bid to the llowest bidder. /(ction Taken:Mr.Reese moved that the technicalities be waived and the bid le awarded to Tony Russell Construction of Othello in the amount of U68,924.68,seconded by Mr.Chandler,and passed with Mr.Rimple opposed. //bcs ^ joH 3861 CITY COUNCIL MINUTES:2 August 13,1985 IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS LID #53 -KITTLESON ROAD AND MELVA LANE A letter was read from Rita Perstac,Municipal Services Director,which stated that the city has received petitions from landowners in two sections of the city for street improvements by local improvement districts.Melva Lane has been signed by 100%of the property owners adjacent to the unpaved section. Kittleson Road is an old county road annexed into the city.The road has a poor base and improper drainage which causes expensive maintenance during winter breakup of light bituminous surfaced streets.These two streets would be added to the James Street and Eastlake Street LID the Council approved in the spring.Staff is requesting approval by the Council to prepare a prelimi nary assessment roll and establish a hearing date for these streets. Action Taken:Mr.Edwards moved that the staff be authorized to proceed with the LID,seconded by Mr.Wallenstien,and passed unanimously. V.ORDINANCES AND RESOLUTIONS ORDINANCE -VACATING LAUREL DRIVE -FIRST READING A letter was read from Joseph K.Gavinski,City Manager,which presented an ordinance vacating Laurel Drive south of Olive and east of Pioneer Way.An appraisal was done on Laurel Drive and the present market value of the dedica tion is $37,200.The ordinance has a clause indicating there is an emergency and passing the ordinance on its first reading. The ordinance vacating Laurel Drive in the City of Moses Lake,Washington was read by title only. Harry Dano,representing Dove Management and Gladys Hull,stated that in 1948 the city entered an agreement with the Hulls,who were the owners of the prop erty and the well,which provided that the city would use the pipe line for water delivery to the reservoir for only a short time until the city could dig wells for another source of water supply and construct another system.When the new wells were dug the existing pipe was used as an overflow line for the Reservoir instead of being removed as agreed.Mr.Dano stated that Mr.Erwin will relocate an overflow pipeline for the Reservoir at his expense in ex change for the vacation of Laurel Drive. There was some discussion by the Council on the size,location,and cost of relocating the overflow line.It was pointed out that it would cost approxi mately $12,000 for the easement and pipeline. Action Taken:Mr.Chandler moved that the ordinance be adopted with the pro- vision that the owner(s)not be required to compensate the city for vacating Laurel Drive,seconded by Mr.Rimple,and passed unanimously. Action Taken:Mr.Chandler moved that the city accept the developer's pro posal to relocate the easement for the overflow line from the Reservoir on their property down Olive Drive at no cost to the city and to city specifica tions,seconded by Mr.Rimple,and passed unanimously. j0/f RESOLUTION -OFFICIAL NEWSPAPER A letter was read from James A.Whitaker,City Attorney,which presented a resolution designating the Columbia Basin Daily Herald as the city's official newspaper.This is being done because each city is required by state law to designate an official city newspaper. The resolution designating an official newspaper of the city was read by title only. Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Wallenstien,and passed unanimously. CITY COUNCIL MINUTES:3 VI.REQUESTS TO CALL FOR BIDS SQWER REHAB 3862 August 13,1985 letter was read from Rita Perstac,Municipal Services Director,which re quested authorization to call for bids for the sewer rehabilitation project. A<|tion Taken:Mr.Edwards moved that staff be authorized to call for bids, seconded by Mr.Chandler,and passed unanimously. S*0P BUILDING EXTENSION //6>6 letter was read from Rita Perstac,Municipal Services Director,which re quested authorization to call for bids for the city shop building extension. Tte project is a shed-type basic structure,measuring 40'x 123'for the main bililding and 16*x 30J for the parks shop building. Action Taken:Mr.Reese moved that staff be authorized to call for bids, seconded by Mr.Wallenstien,and passed unanimously. /C?</Q--st ^ v: II.REFERRALS FROM COMMISSIONS None II. OTHER ITEMS FOR COUNCIL CONSIDERATION WASTEWATER TREATMENT FACILITY - BOND letter was read from James A.Whitaker,City Attorney,which stated that Tri-State Construction proposes to substitute a bond for 5%of the monies e<rned by the contractor during the progress of construction on Contract #(3-04.The bond is acceptable as to form.If the Council finds the bond acceptable,it should be accepted by motion and the retainage funds released. Adtion Taken:Mr.Reese moved that the bond be accepted,seconded by Mr.Wal- Tonstien,and passed unanimously. /J OP 01T-OF-STATE TRAVEL -POLICY Joseph K.Gavinski,City Manager,stated that he is requesting direction from Council on extended travel by city employees.This request is the result of a d(sire to send someone to the FBI National Academy.He wanted to know if the c ty should send its employees to extended training programs if the training i<not required by law;should the city desire to send its employees to the e)tended training,would it be offered to all city employees in the same cir cumstances or would it be limited,circumstances meaning the ability to obtain scholarship or pay the tuition themselves;and what kind of other conditions wc|uld be required before an employee would be allowed to attend the extended training.He felt that employees should be treated equally when it comes to tie extended training and also that contracts should be executed stating that enployees receiving extended training will reimburse the city on a pro rata b<sis for the costs if they leave before a certain number of years. Mr a\ ir|g s arid tc Wallenstien felt that the city should develop a policy;that it should be ail able to all employees;that an employee should have a minimum number of successful years of employment before being considered for an extended train- program,perhaps 5 to 7 years;that the stipend be between 50%to 75%of lary while at the training program;that the employee pay for the training; that an agreement be signed that he will remain with the city for a cer- in number of years after the training or repay the city its costs on a pro ra"ta basis. Mr.Wallenstien stated that this proposal is based on the conditions for a sabbatical leave in the education field. Mr.Rimple felt that such training should be allowed for in the budget. It was the consensus of the Council that a study session be set to discuss this policy after staff gathers additional information on possible programs from some colleges and policies from other cities. /fi*o \o?r ioSi /off 3863 CITY COUNCIL MINUTES:4 August 13,1985 ANNEXATION - SET DATE TO CONSIDER - JENSEN A letter was read from Rita Perstac,Municipal Services Director,which stated that Jerry Jenson has requested his property located east of Highway 17 be annexed to the city.The site consists of 171.8 acres located about 12 miles north of the Moses Lake city limits.This property is the proposed location for the city's solid waste incineration operation. Action Taken:Mr.Wallenstien moved that the annexation request be referred to the August 15 Planning Commission meeting and Council consider the Notice of Intent to Annex on August 27,seconded by Mr.Chandler,and passed with Mr. Rimple opposed. SOLID WASTE SITE -JENSEN A letter was read from Rita Perstac,Municipal Services Director,which re quested authorization for the City Manager to execute an Earnest Money Receipt and Agreement for 171.8 acres of property owned by Jerry Jensen.This proper ty is located off of Highway between Ephrata and Moses Lake and is proposed to be used for the city's proposed solid waste incineration site.Authorization is also requested for payment of $1,000 to Mr.Jensen if he accepts the terms of the agreement. Joseph K.Gavinski,City Manager,stated that he would like to amend the agreement to state that the agreement is conditioned upon the site actually being annexed into the City of Moses Lake. Action Taken:Mr.Wallenstien moved that the agreement be amended as request- ed by the City Manager and staff be authorized to sign the agreement and Mr. Jensen be paid $1,000,seconded by Mr.Reese,and passed with Mr.Rimple opposed. ,^0,DISCHARGE PERMIT -UNION CARBIDE A letter was read from Rita Perstac,Municipal Services Director,which stated that Union Carbide has requested additional city utility services for Car bide's polysilicon plant #2 expansion.Union Carbide has provided an en gineering report explaining the utility increases and parts of that report have been reviewed by Pool Engineering and Hart-Croswer.Union Carbide is asking to nearly double the amount of process wastewater discharged to the city's treatment facility.Carbide's discharge would be about 5%of the wastewater facility's total capacity.The proposed discharge increase has been analyzed and will not cause treatment problems. Action Taken:Mr.Wallenstien moved that Union Carbide's request for addi- tional city utility services be granted subject to Section 5 of Resolution 1205,seconded by Mr.Rimple,and passed unanimously. SOLID WASTE COMPREHENSIVE PLAN A letter was read from Rita Perstac,Municipal Services Director,which stated that city staff has revised the Solid Waste Comprehensive Plan for handling solid waste by incineration at the Highway 17 site. Action Taken:Mr.Edwards moved that the revised plan be approved,seconded by Mr.Rimple,and passed unanimously. DOE GRANT APPLICATION -INCINERATION A letter was read from Rita Perstac,Municipal Services Director,which pres ented an application for an increase in the Washington State Department of Ecology Referendum 39 grant to construct an incineration waste reduction facility. Action Taken:Mr.Wallenstien moved that the application be approved,secon- ded by Mr.Chandler,and passed unanimously. 3864 CITY COUNCIL MINUTES:5 ,August 13,1985 WELL 12 -DSHS GRANT A letter was read from Rita Perstac,Municipal Services Director,which stated that the city has been offered $41,509.37 for the construction of Well #12 and associated water main.These funds are retroactive for the 1982 construction project. Action Taken:Mr.Wallenstien moved that the city accept the grant offer, seconded by Mr.Edwards,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS None X.CITY MANAGER REPORTS AND COMMENTS None The regular meeting was recessed at 9:15 p.m. and the Council met in an execu tive session to discuss personnel matters,litigation,and real estate.The executive session was adjourned at 10:30 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10:30 p.m. ATTEST:X-^?>^r,^«r M4yor :ity Clerk