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1986 02 11CITY COUNCIL CITY OF MOSES LAKE February 11,1986 3924 Members Present:Bill Reese,David Charles Edwards,and Roger Biallas Absent:Norman Johnson SWEARING IN OF NEW COUNCILMAN Walter Fry,City Clerk,administered the oath of office to Councilman Bill Reese. Chandler,Bill Frederickson,Wayne Rimple, /oo9 Mr.Edwards nominated Wayne Rimple and passed unanimously. The meeting was called to order at as Mayor Pro Tern,seconded by Mr.Chandler, 8 p.m.by Mayor Pro Tern Rimple. Mr.Chandler moved that the minutes of the meeting of January 28 be approved as submitted,seconded by Mr.Edwards,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS GENERAL FUND STREET ARTERIAL STREET CONVENTION CENTER BUILDING AND EQUIPMENT WATER/SEWER FUND WATER/SEWER CONSTRUCTION SANITATION FUND UNEMPLOYMENT COMPENSATION CENTRAL SERVICES BUILDING MAINTENANCE EQUIPMENT RENTAL TOTAL AMOUNT $35,897.61 11,900.52 10.75 125.00 897.61 14,397.81 75,157.51 28,418.56 192.57 3,185.52 100.45 4,316.23 $174,600.14 Mr.Frederickson moved that the bills be approved as submitted,seconded by Mr.Chandler,and passed with Mr.Rimple abstaining from voting for that por tion of the bills to Moses Lake Steel Supply and Mr.Edwards abstaining from voting for that portion of the bills to Coast to Coast. PROCLAMATION A proclamation was read in its entirety which proclaimed the week of February 15 to the 22 as Future Farmers of America Week. CERTIFICATE A letter was read from Rita Perstac,Municipal Services Director,which stated that Steve Hibbs,Mechanic,has been certified in electrical systems for heavy-duty trucks and many automobile specialty areas. The two certificates were presented to Steve Hibbs. I.CITIZEN INPUT -None II.CONSENT AGENDA -None III.CONSIDERATION OF BIDS VALLEY AND STRATFORD SIGNALIZATION PROJECT A letter was read from Rita Perstac,Municipal Services Director,which recom mended that Aztech Electric be awarded the bid for the Valley and Stratford signalization project.Alternative B in the contract would move the con troller to the east side of Stratford Road. Action Taken:Mr.Reese moved that the bid be awarded to Aztech Electric with Alternative B,seconded by Mr.Chandler,and passed unanimously. //SJ /o/J //'7 3925 CITY COUNCIL MINUTES:2 February 11,1986 „„A CITY SHOP GARAGE DOORS A letter was read from Rita Perstac,Municipal Services Director,which recom mended that WESCO Overhead Doors of Moses Lake be awarded the bid for the shop garage doors. Action Taken:Mr.Chandler moved that the bid be awarded to WESCO Overhead Doors,seconded by Mr.Edwards,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS PUBLIC HEARING -SHORELINE MASTER PLAN -BIENNIAL REVIEW ,10 /?P 10 3u A letter was read from Rita Perstac,Municipal Services Director,which stated that the Planning Commission reconsidered amending the Shoreline Master Plan by adding language to state "no transmission lines be permitted on any of the city's lake shore from the street right-of-way to the lake."After conducting a study session on the suggested language,the Planning Commission recommended to the Council that the Shoreline Master Plan not be amended because the ex isting Plan adequately covers transmission and utility lines in Section D, Utility Systems. The public hearing was opened.There were no comments. Mr.Chandler moved that the public hearing be closed,seconded by Mr.Edwards, and passed unanimously. Action Taken:Mr.Chandler moved that the Master Plan be left as is,seconded by Mr.Edwards. Mr.Frederickson stated that he would like the staff and Planning Commission to look at the possibility of requesting developers to donate land for public access when land is platted adjacent to the lake. Joseph K.Gavinski,City Manager,pointed out that the city cannot require a platter to provide public access to the lake but that one of the goals of the Shoreline Master Plan is to attempt to acquire additional public access to the lake. The motion passed unanimously. V.ORDINANCES AND RESOLUTIONS <ORDINANCE - ESTABLISH LID #53 - 2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented an ordinance establishing LID #53. The ordinance ordering the improvement of Melva Lane from the easterly corner of Lot 1,Melva Addition #7 to Wapato Drive;Eastlake Drive between Nelson Road and James Avenue;James Avenue in Broadripple #3;Kittelson Road between Washington State Sign Route #17 and 705.50 feet east to the city limits by grading,graveling,constructing curbs,sidewalks and/or bicycle paths,water services,sewer side laterals,asphalt concrete pavement,signs,and storm drainage in accordance with Resolution #1245 of the City Council of the City of Moses Lake,Washington establishing Local Improvement District No.53;pro viding the method of assessment in said district;providing that payment for said improvement be made by special assessments upon property in said district payable by mode of "Payment By Bonds";and providing for the issuance for sale of local improvement district warrants redeemable in cash and Local Improve ment District Bonds was read by title only. Action Taken:Mr.Edwards moved that the second reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. AUTOMATIC FIRE EXTINGUISHER SYSTEM ORDINANCE - 2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented an ordinance dealing with a sprinkler ordinance especially for hotels, motels,and similar structures.The Planning Commission recommended to the Council that the ordinance be adopted. 3926 CITY COUNCIL MINUTES:3 February 11,1986 The ordinance creating Chapter 16.52 of the Moses Lake Municipal Code entitled "Installation and Maintenance of Automatic Fire Extinguishing Systems"was read by title only. Action Taken:Mr.Chandler moved that the second reading of the ordinance be adopted,seconded by Mr.Edwards,and passed unanimously. ORDINANCE -FINANCE LID REGISTERED WARRANTS - 1ST READING A letter was read from Walter Fry,Finance Director,which presented an or dinance establishing Fund 753 for interim financing for LID 53. The ordinance establishing Fund 753 LID #53 and providing for the issuance of registered warrants to provide for the interim financing was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS GARDEN DRIVE PROJECT A letter was read from Rita Perstac,Municipal Services Director,which stated that the Council had decided to rebid the Garden Drive project in early 1986 so that there would be less groundwater to contend with and improved weather and working conditions.This project is designed to help control surface and sub-surface waters from damaging the city's street improvements and privately- owned lots fronting on Garden Drive. Action Taken:Mr.Reese moved that staff be authorized to call for bids, seconded by Mr.Edwards,and passed unanimously. VII.REFERRALS FROM COMMISSIONS None VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION BLOCK GRANT -LIEN REPAYMENT SCHEDULE AMENDMENT A letter was read from Rita Perstac,Municipal Services Director,which stated that from 1979 to 1982 the city had a block grant in the Peninsula area which included housing rehabilitation for 51 owner-occupied houses.The city adop ted rules for housing rehab so that the cost of the rehab work is a ten year lien against each property.If the owner continues living in the house,the lien is forgiven after 10 years.If the owner rents or sells the house in the 10 year period,the full lien amount is due the city.The lien can be repaid in a lump sum without interest at the time of sale or in monthly payments with interest.To date five houses have been sold and $30,263.08 has been repaid to the city's Block Grant Trust Fund.A local investor has requested the rules be amended so that a block grant lien can be repaid monthly without interest. Joseph K.Gavinski,City Manager,recommended to the Council that the rules not be changed. Action Taken;Mr.Edwards moved that the request to amend the Block Grant lien repayment rules be denied,seconded by Mr.Frederickson,and passed unanimously. LID #53 DESIGN APPROVAL A letter was read from Rita Perstac,Municipal Services Director,which pres ented the suggested designs for the LID 53 project on Kittelson Road,Melva Lane,Eastlake Drive,and James Street. Action Taken:Mr.Frederickson moved that the proposed design be accepted, seconded by Mr.Edwards,and passed unanimously. /O/O ;o</? /o*9 /^j^' icH0 3927 CITY COUNCIL MINUTES:4 February 11,1986 ./\CITY SHOP BUILDING EXTENSION -ACCEPTANCE OF WORK A letter was read from Rita Perstac,Municipal Services Director,which stated that the work on the Municipal Services Maintenance Building is completed and recommended that the work be accepted and the 30-day lien period be entered. Action Taken:Mr.Chandler moved that the work be accepted and the .30-day lien period entered,seconded by Mr.Frederickson,and passed unanimously. „//SEWER REHAB SCHEDULE B -ACCEPTANCE OF WORK A letter was read from Rita Perstac,Municipal Services Director,which stated that Gelco has completed the work and recommending the work be accepted and the 30-day lien period be entered. Action Taken:Mr.Edwards moved that the work be accepted and the 30-day lien period be entered into,seconded by Mr.Chandler,and passed unanimously. rfi FIRE FIGHTER LABOR AGREEMENT A letter was read from Joseph K.Gavinski,City Manager,which requested au thorization to execute the labor agreement between the city and the Fire Department. Action Taken:Mr.Edwards moved that the City Manager be authorized to ex ecute the agreement,seconded by Mr.Chandler,and passed unanimously. |0#AMEND GARBAGE CONTRACT A letter was read from Joseph K.Gavinski,City Manager,which stated that at the December 17 meeting the Council approved a proposed contract amendment between the city and Lakeside Disposal.Since that time additional discus sions have been held with Lakeside regarding compensation for hauling the city's solid waste to Ephrata.These discussions resulted in a slight change in the proposed contract amendment.The initial contract amendment allowed a 24.62%increase in the unit bid prices.After discussions the contract amend ment was changed to allow a 27%increase in the unit bid prices. Mr.Gavinski stated that there had been some confusion about which figures were to be used in figuring the increase and after discussions between staff and Lakeside Disposal it was determined that the 27%figure should have been used originally.He pointed out that the percentage increase does not include any more money. Mr.Rimple stated that if he had been at the last two meetings when this was discussed he would have objected.He stated that he would like to know how the $71,000 increase was arrived at. Bob Bernd,Lakeside Disposal,stated that the amount is high but the original request was for $86,000.He stated that mileage was figured from the inter section of Broadway and Alder to the 1-90 Landfill and back to the Lakeside Disposal garage.The mileage was then figured from the intersection of Broad way and Alder to the Ephrata Landfill and back to the garage.He stated that the difference was what was used to establish the extra miles. He stated that they then drove the two different routes with an empty garbage truck and fig ured the difference in time.He stated that it came to a difference of 26 round-trip miles. Mr. Frederickson wanted to know if the increase would be eliminated if the 1-90 Landfill were reopened and the city used that facility. James A.Whitaker,City Attorney,stated that the change of the landfill sites constitutes a change in the contract as awarded so the contract needs to be amended to take that into account.He stated that the city cannot unilateral ly change the contract and if the 1-90 Landfill was to reopen,another con tract amendment would have to be negotiated. Mr.Rimple stated that the contract requires the contractor to have back up equipment and wanted to know if that equipment was available.Mr.Bernd stated that Lakeside does not own backup equipment but equipment is available if needed. n 3928 CITY COUNCIL MINUTES:5 February 11,1986 Mr.Frederickson wanted to know why radios were being purchased since the con tract does not require them.Mr.Bernd stated that originally radios were not needed because the trucks went by the office several times a day and a code was worked out so that the drivers knew when there was a message waiting.He stated that because the trucks drive to the Ephrata Landfill they are not seen from the time they leave the shop in the morning to the time they return in the evening,so the radios are necessary. Mr.Whitaker pointed out that M.G.McLanahan,Asst.Director for Public Works -Special Operations,is the administrator of the contract and it is his responsibility to determine if the city is adequately covered without backup equipment in the City of Moses Lake.He pointed out that the previous con tractor did not have backup equipment in the city but would bring the equip ment in from Toppenish if it was needed. Mr.Bernd stated that he has an agreement with Consolidated Disposal which allows the use of their trucks if he has a problem with his.He also pointed out that one of his partners has a garbage business on the coast and equipment could be brought in from that area if their equipment is down for any length of time. Mr.Rimple stated that he objected to the 3 can limit and the 50%increase in rates.He felt that the city would have a great many problems in the spring and summer.He also stated that a garbage can will hold 2 plastic bags so a person could put out 3 cans or 6 plastic bags.He felt the citizens were get ting a decrease in service and an increase in price. Mr.Bernd stated that that is how he interpreted the contract - 3 cans or 6 30-gallon garbage bags.He stated that this system seems to be the most popu lar and that 95% of the people do not even have 3 cans. Mr.Biallas pointed out that the City Council approved the 3-can limit. Mr.Chandler stated that he did not have any problem with the increase because the city knew it would cost more for garbage servie with the closure of the I- 90 Landfill. Action Taken:Mr.Reese moved that the City Manager be authorized to sign the contract amendment,seconded by Mr.Chandler,and passed unanimously. Mr.Frederickson felt the Council should hold a study session to discuss the costs of the landfill/garbage question before the annual spring clean-up. Mr.Reese felt it should be looked at in summer as that would give the Council more information about the problem. Action Taken: Mr.Edwards moved that it be discussed at the Council Retreat in June,seconded by Mr.Reese,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS INCINERATION SITE Mr.Frederickson wanted to know the status of the incineration project. Joseph K.Gavinski,City Manager,stated that the city has just recently been awarded a grant from the Department of Ecology for the feasibility study and the work that has been done to date will be incorporated in that study. Rita Perstac,Municipal Services Director,stated that the staff is planning to do feasibility study with the aid of consultants in the areas of hydro- geologic and soil testing fields.Staff did not feel an outside consultant would be necessary to do the feasibility study since much of the work has al ready been done and is available in the county's solid waste plan completed by R.W.Beck and Associates.In providing the city with a grant for the feasibility study the DOE recognized that much of the work has already been done and could be incorporated in the city's study. Mr.Frederickson felt that an outside consultant should be hired to do the work since he did not feel city staff was qualified in this area.He pointed out that Spokane is working on an incineration facility and is having problems. fOtt- 3929 CITY COUNCIL MINUTES:6 February 11,1986 Mr.Gavinski stated that Spokane's facility is much more complicated than Moses Lake's and includes a waste-to-energy facility. Ms.Perstac stated that the city has acquired a copy of Spokane's feasibility study,which was done by a consultant at about four times the originally proj ected cost.The city also has access to other feasibility studies for other incineration plants and DOE is aware that the city plans to do the work in- house and they seemed agreeable to that. Mr.Gavinski stated that it was his impression after the initial meeting with the DOE that they would require outside consultants to do the work but that was before the DOE realized how much had already been done by the city.It may now only be required to hire a consultant to do the geological work that is necessary.He stated that a status report would be presented at the next Council meeting. X.CITY MANAGER REPORTS AND COMMENTS lD BUDGET -SANITATION FUND Joseph K.Gavinski,City Manager,distributed to Council some information on the Sanitation Fund and the changes that had to be made to take into account the closure of the 1-90 Landfill. J INSURANCE Joseph K.Gavinski,City Manager,distributed a letter to the Council from Rogers and Norman,the city's insurance broker.He stated that the city now has $1,000,000 worth of general liability insurance.He stated that the city does not have enough money to buy the excess liability insurance,which is considered the umbrella insurance,at approximately $49,000.He recommended that the city not purchase this insurance. There was some discussion by the Council on the insurance problem and it was the consensus of the Council that the city should not purchase this insurance. PUBLIC SAFETY DIRECTOR Joseph K.Gavinski,City Manager,requested that the position of the Public Safety Director be left vacant at this time to save the approximately $40,000 that would be expended for the salary and benefits for this position.He stated that he would fill the presently vacant positions of Fire Chief and Police Chief. Mr.Biallas and Mr.Frederickson stated they were not in favor of a Public Safety Director but it was the consensus of the Council that the City Manager be authorized to leave the position vacant till later in 1986. CITY HALL ADDITION Joseph K.Gavinski,City Manager,stated that asbestos has been found in City Hall and it will have to be removed before anything else can be done.He pointed out that the city does not have any choice about the removal of the asbestos.That removal will be a separate contract from the City Hall Addition. ,0^ The regular meeting was adjourned at 10:20 p.m. ATTEST/: I ity Clerk n