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1987 03 24CITY COUNCIL CITY OF MOSES LAKE March 24,1987 4068 Members Present:Norman Johnson,Bill Reese,Bill Frederickson,Wayne Rimple, Roger Biallas,David Chandler,and Charles Edwards MINUTES Mr.Rimple moved that the minutes of the meeting of March 10 be approved as submitted,seconded by Mr.Edwards,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS AMOUNT GENERAL FUND $34,393.22 STREET 7,313.58 ARTERIAL STREET 79.24 STREET REPAIR &RECONSTRUCTION 45.19 CONVENTION CENTER 5,000.00 STREET IMPROVEMENT 6,892.65 BUILDING AND EQUIPMENT 13,546.70 WATER/SEWER FUND 23,958.07 WATER SEWER CONSTRUCTION 25,171.22 SANITATION FUND 13,867.75 UNEMPLOYMENT COMP.INS.102.86 CENTRAL SERVICES 5,515.42 BUILDING MAINTENANCE 1,932.93 EQUIPMENT RENTAL 8,421.68 TOTAL $146,339.bl Mr.Edwards moved that the bills be approved as submitted,seconded by Mr. Chandler,and passed with Mr.Biallas abstaining from voting for that portion of the bills to A & H Printers and Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply. I.CITIZEN INPUT Rose Traut mentioned several items of interest to her.The Council took no action on any of the items mentioned.She was referred to the proper agencies for many of her requests. II.CONSENT AGENDA Mr.Reese moved that the following items on the Consent Agenda be approved: 1.Resolution -Accept Donation -Fire Volunteers:The Moses Lake Fire De-/ovq partment volunteers have expressed a desire to donate some equipment they have acquired to the Moses Lake Fire Department.The resolution accepts their gift. 2.Resolution -Accept Quit Claim Deed -Kemmer:Julia Kemmer is granting to /OVO the city property for the extension of an alley between Eleventh Avenue and Hill Street.The alley is a through alley and this deed will dedicate to the city the property currently under private ownership even though it is being used as an alley. 3.Resolution -Accept Utility Easement -School District:The Moses Lake /Q/3 School District has granted the city an easement for utility purposes in a portion of the Moses Lake School District No.161 Addition.The easement is needed as the District is extending a sanitary sewer main from Ivy Street to serve their maintenance shops and administration buildings. 4. Resolution - Establish Interim Fund - LID 55:The resolution establishes /O/o a new local improvement district fund for the Clover Drive improvement and authorizes the Finance Director to solicit temporary financing during en gineering and construction. seconded by Mr.Rimple,and passed unanimously. |0l1 V 4069 CITY COUNCIL MINUTES:2 March 24,1987 III.CONSIDERATION OF BIDS POLICE VEHICLE LEASES A letter was read from Rita Perstac,Municipal Services Director,which stated that the Council had tabled action on the police vehicle lease bids to allow time for comparing purchasing vs leasing four police cars.A local car dealer presented figures to the city for purchasing four police cars and after com paring the figures,it is staff's recommendation that leasing is more cost effective than purchasing. There was some discussion on the different maintenance programs. Action Taken:Mr.Frederickson moved that Security Pacific Merchant Banking Group be awarded the bid in the amount of $96,275.36 for 36 monthly payments for Alternate IV,seconded by Mr.Chandler,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS COMMUNICATION -NOXIOUS WEED CONTROL A letter was read from Joseph K.Gavinski,City Manager,which stated that Daryl Jackson,Supervisor for the Grant County Noxious Weed Control Board,has requested time before the Council to discuss noxious weed control in the city. Mr.Jackson stated that he wanted to thank the City of Moses Lake and its staff for the job that they have done in clearing up noxious weeds inside the city limits.He wished to thank Don Garrison,Fire Chief,and Cecil Lee,Park and Recreation Director,for their efforts in this task. COMMUNICATION -PUBLIC GOLF COURSE /^A letter was read from Bruce Bel isle and John Stowers which stated that they are interested in building a nine hole par three public golf course in the Moses Lake area.The most appealing site would be in Westlake south of 1-90 between the frontage road and west of the Washington State Patrol Office. This property is owned by the Bureau of Reclamation and it would be difficult for a private company to lease the land.They are proposing that the city lease the property from the Bureau of Reclamation and they will lease it from the city. Mr.Bel isle stated that they have been considering such a project for some time and the Westlake area seems to be the best spot for it.The area con sists of about 22 acres.The main question at this time is if the city would be interested in leasing the property. It was the consensus of the Council that staff check into question of leasing the land from the Bureau of Reclamation. COMMUNICATION -LONGVIEW WATER MAIN EXTENSION \\y^A letter was read from Rita Perstac,Municipal Services Director,which stated that the Moses Lake School District has requested the city consider paying for oversizing the new water main to Longview School and waiving the 25%surcharge for all School District utility services located outside the city limits.The Longview water main is required to be 8"diameter.Because of its location for potential future users,staff recommends the main be 12".The Municipal Code states the city will pay for oversizing utility lines where need war rants.Staff recommends the Longview water main be 12"and the 4"oversize and the portion of larger casing for the extra 4"main under the railroad tracks be paid for by the city at an estimated cost of $5,000.The request to waive the 25%surcharge is for all District property outside the city limits, not just Longview School. Francis McDowell,Moses Lake School District,stated that the 12"line would be in the best interest of the area but would like to see the city participate in the cost of the oversizing.He felt it would cost the city about $8,000. He pointed out that the 25%surcharge relief is only being requested for Long- view School. 4070 CITY COUNCIL MINUTES:3 March 24,1987 There was some discussion on the water main extension and the possibility of a reimbursement schedule being established.The Council also discussed the 25% surcharge. Action Taken:Mr.Rimple moved that the city participate in the oversizing of the water main for Longview School,seconded by Mr.Frederickson,and passed unanimously. V.ORDINANCES AND RESOLUTIONS ORDINANCE -ESTABLISH LID 55 - 1ST READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented an ordinance establishing LID #55, The ordinance ordering the improvement of Clover Drive from Evergreen to Nel son Road by grading,graveling,constructing curb with gutters,concrete side walks on one side,water services,asphalt concrete pavement,sewer lateral, fire hydrants,signs,and storm drainage in accordance with Resolution No. 1294 of the City Council of the City of Moses Lake,Washington establishing Local Improvement District No.55;providing the method of assessment in said district;providing that payment for said improvement be made by special as sessments upon property in said district payable by mode of "payment by bonds";and providing for the issuance for sale of local improvement district warrants redeemable in cash and local improvement district bonds was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr.Biallas,and passed unanimously. ORDINANCE -INDEMNIFICATION OF CITY OFFICIALS AND EMPLOYEES - 1ST READING A letter was read from Joseph K.Gavinski,City Manager,which presented an ordinance indemnifying the city's elected officials and employees against loss as a result of any litigation which arises from the performance of their offi cial duties. The ordinance enacting Chapter 2.35 of the Moses Lake Municipal Code entitled Indemnification of City Officials and Employees was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. ORDINANCE -AMEND 1987 BUDGET - 1ST READING A letter was read from Walter Fry,Finance Director,which presented an or-/O/O dinance amending the 1987 budget to provide for an operating grant to prepare a tree inventory. The ordinance amending the 1987 budget for the City of Moses Lake,Washington was read by title only. Action Taken:Mr.Frederickson moved that the first reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. RESOLUTION -USED APPLIANCE SALES CENTER -ANDERSON A letter was read from Joseph K.Gavinski,City Manager,which presented a /D&^~ resolution directing the issuance of a license to Charles V.and Myrna L.An derson for a used appliance sales center. The resolution directing the issuance of a second hand store license to Charles and Myrna Anderson was read by title only. Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Chandler,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS None &3f /0<fJK 4071 CITY COUNCIL MINUTES:4 March 24,1987 VII.REFERRALS FROM COMMISSIONS None OTHER ITEMS FOR COUNCIL CONSIDERATION SWIMMING POOL REPORT A letter was read from Cecil Lee,Park and Recreation Director,which stated j)Du that the swimming pool feasibility study has been completed by The ORB Or ganization in conjunction with the Park and Recreation Advisory Commission. The Park and Recreation Commission recommended that the city construct an in door swimming pool complex at McCosh Park to replace the existing outdoor pool.This indoor complex would be composed of a 25-yard,8 lane rectangular main tank;a diving area at one end of the main tank to accommodate one one- meter and one three-meter diving boards;a 22'x 44'shallow training tank; two spas and one sauna'a 1,000 square foot weight and exercise room;two rac- quetball courts with viewing lounge;a 2,400 square foot multi-purpose room;a 22'x 22'x 5'hot water therapeutic pool;and the existing bathhouse be re tained for storage.The Park and Recreation Advisory Commission also recom mended that the Council authorize staff to continue pursing the feasibility of building an indoor pool complex by further investigation to verify pool use commitments from all user groups and agencies;put together a realistic schedule of these user groups;verify revenues that would be derived from the user groups;and search for funds to assist with the construction cost from both private and public sources. Bob Crosthwaite stated that there is a company looking at the Moses Lake area for a sport complex including an Olympic sized pool.He could not give any details on the project,it will be a private club. Action Taken:Mr.Rimple moved that the recommendations from the Park and Recreation Advisory Commission be accepted,seconded by Mr.Johnson,and passed unanimously. o?* n\r)»i 1101 SPRING CLEAN-UP A letter was read from Rita Perstac,Municipal Services Director,which stated that the city has annually encouraged the residents to clean up private prop erty each spring.The cost to the city over the past few years has been as low as $495 in 1980 and as high as $3,383 in 1984.In 1986 the residents of Moses Lake had to dispose of their waste at the Ephrata Landfill located two miles west of Ephrata.Lakeside Disposal offered assistance to the residents by decreasing their normal manpower and equipment rates from $85 to $35 per hour for two weekends of pickup in the Moses Lake residential areas.In 1986 470 households participated in the cleanup at a cost of $998.Grant County also waived the landfill fee.The debris was picked up at curbside,compacted and hauled to the landfill.Lakeside has offered to repeat this task again this year for two weekends at $35 per hours. Action Taken:Mr.Frederickson moved that staff work with the county on the spring clean up program,seconded by Mr.Edwards,and passed unanimously. CITY HALL PROJECT -ACCEPT WORK A letter was read from Rita Perstac,Municipal Services Director,which stated that Layne Stark,project architect,has recommended that the City Hall proj ect be accepted and the 30-day lien period entered into. Action Taken:Mr.Biallas moved that the project be accepted and the 30-day lien period entered into,seconded by Mr.Chandler,and passed unanimously. SANITATION AND LITTER CONTROL CONTRACT - STEP INDUSTRIES A letter was read from Cecil Lee,Park and Recreation Director,which stated that STEP had contacted the city about contracting for some park maintenance services.The tentative agreement to have STEP do a portion of the restroom cleaning,litter pickup and other miscellaneous work services for the summer would cost approximately $5,000.Staff recommends that the City Manager be authorized to enter into a contract with the knowledge that there are still some details to be worked out. 4072 CITY COUNCIL MINUTES:5 March 24,1987 Action Taken:Mr.Frederickson moved that the details on the contract be worked out and the City Manager be authorized to sign,seconded by Mr.Chan dler,and passed unanimously. LARSON PLAYFIELD - SCORERS BOOTH A letter was read from Cecil Lee,Park and Recreation Director,which stated f// that the Moses Lake Softball Association has offered to build a scorekeepers booth on B Field similar to the one on A field.Staff is requesting approval of the project. Action Taken:Mr.Reese moved that the project be approved,seconded by Mr. Chandler,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS OLIVE STREET/JUNIPER PARK Mr.Rimple stated that he had been contacted by a citizen wanting a sidewalk installed on the south side of Olive and a bench in Juniper Park for use by the residents of the retirement home. Rita Perstac,Municipal Services Director,stated that a sidewalk is already in the plans and should be installed in 1988. X.CITY MANAGER REPORTS AND COMMENTS JAL DONATION Joseph K.Gavinski,City Manager,stated that the Park and Recreation Director ////" has requested that the $2,000 gift recently received from Japan Air Lines be used for a concrete batting cage floor and a replacement drinking fountain for Larson Playfield. Action Taken:Mr.Edwards moved that the recommendation of the Park and Recreation Advisory be accepted,seconded by Mr.Chandler,and passed unanimously. DOWNTOWN LID INFORMATION Joseph K.Gavinski,City Manager,stated that information was distributed to the Council concerning the proposed downtown LID. PAXSON DRIVE Joseph K.GAvinski,City Manager,stated that the city had been contacted by /&/9 the county about improving Paxson Drive to Murphy Street,preferably before the fair.The matter will be presented to Council for direction at the next meeting. The regular meeting was recessed at 9:50 p.m.and the Council met in an execu tive session to discuss real estate matters. The executive session was ad journed at 10:30 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10:30 p.m. ATTEST:, City Clerk /23?