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1987 05 26LJ 4089 CITY COUNCIL CITY OF MOSES LAKE May 26,1987 Members Present:Norman Johnson,Bill Reese,Bill Frederickson,Wayne Rimple, Roger Biallas,David Chandler,and Charles Edwards MINUTES Mr.Edwards moved that the minutes of the meeting of May 12 be approved as submitted,seconded by Mr.Chandler,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS AMOUNT GENERAL FUND $20,435.13 STREET 10,248.80 ARTERIAL STREET 174.46 STREET REPAIR AND RECONSTRUCTION 276.34 BUILDING AND EQUIPMENT 22,105.00 STREET IMPROVEMENT 27,503.80 BUILDING AND EQUIPMENT 1,840.49 WATER/SEWER FUND 18,116.66 WATER/SEWER CONSTRUCTION 152,766.45 SANITATION FUND 14,870.68 CENTRAL SERVICES 4,224.53 BUILDING MAINTENANCE 15.34 EQUIPMENT RENTAL 9,574.53 TOTAL $282,152.21 Mr.Chandler moved that the bills be approved as submitted,seconded by Mr. Edwards,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply and Mr.Biallas abstaining from voting for that portion of the bills to A & H Printers. I.CITIZEN INPUT WELL #9 Larry Myrick,Myrick Well Drilling,stated that he had requested that he be //^ kept appraised of any work to be done on Well #9.He explained the chro nological events leading up to the repair of the well and protesting the addi tional work being done on the well without going to bid.He protested change orders 1 and 2. Joseph K.Gavinski,City Manager,stated that after the initial work was done, approval of a change order was requested from the Council for a partial casing of the well in order to try to isolate the problem and eliminate the necessity of doing all of the well work anticipated.This was requested because the problem was discovered during the testing and it was an opportune time to do the work.There is a pressure problem in other areas of town when this well is out of service so the city staff recommended the work done as soon as pos sible rather than having the well out of service during a hot spell.He pointed out that the work has been done in accordance with state law. Rita Perstac,Municipal Services Director,stated that Mr.Myrick did not bid on the Well 9 work even though he was given that opportunity.The mechanical seal work is presently under way and should be done by Thursday.The Depart ment of Ecology has no problem with Ladd Irrigation doing the work on the well as there is a licensed well driller on the site at all times. It was the consensus of the Council that since the work has already been con tracted,the city cannot go out to bid on the work at this time.The work contracted has already been authorized by Council. SUPER CONDUCTOR SUPER COLLIDER Jim Curdy,A-Enterprises,of Mattawa explained the super conductor super col-/j{ lider research project.He stated that work has been going on for two years on the location for the project.He gave some background on the project.He stated that the report already done has to be set up in a different manner in p\%1121 )lV }&>' 4090 CITY COUNCIL MINUTES:2 May 26,1987 order to meet the requirements and he requested the city's help in updating and retyping the report.It must be in Washington DC by 2 p.m.on August 3, 1987.The final site selection will be known by January 1989.He stated that the report is in 8 volumes and 30 copies are needed.He explained the size of the project to the Council.This project would provide 3,000 permanent jobs with an annual payroll of $500 million per year.He stated that Grant County has the cheapest power in the world and is the only earthquake free area in the United States. George Neff,geologist,stated that the area is on basalt which is \/ery stable ground and is shaped like a saucer,allowing a 17 mile diameter ring without much elevation change from side to side. Mr.Curdy requested that the Council authorize the staff to help prepare the report which must be done by the end of July as it has to be in Washington DC by August 3,1987. After some discussion by the Council,it was the consensus that more informa tion is needed on what type of updating needs to be done and how much staff time it would take.Staff was directed to discuss the project and report back to Council on the projected time it would take to do the work. II.CONSENT AGENDA None III.CONSIDERATION OF BIDS 1987 STREET PROJECT AND MONTLAKE PARK PARKING LOT PAVING A letter was read from Rita Perstac,Municipal Services Director,which stated that Marchand Construction submitted the low bid for the street work and Basin Paving submitted the low bid for the paving of Montiake Park's parking lot. Action Taken: Mr. Edwards moved that the bid on the street work be awarded to Marchand Construction and the bid on paving Montiake Park's parking lot be awarded to Basin Paving,seconded by Mr.Chandler,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS PUBLIC HEARING -SIX YEAR STREET PLAN A letter was read from Rita Perstac,Municipal Services Director,which pres ented the Six Year Street Improvement Program. The resolution adopting the six year street construction program for 1988-1993 was read by title only. The public hearing was opened. Mr.Biallas moved that the public hearing be closed,seconded by Mr.Edwards, and passed unanimously. Action Taken:Mr.Biallas moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. PUBLIC HEARING -ORDINANCE - AMEND R-3 ZONE - 2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented an ordinance amending Section 18.22.050,Lot Size,of the Multi-family Residential Zone regulations.The current language has proven to be somewhat confusing and inflexible.One problem lies in the interpretation of the num ber of dwelling units column in the table in subsection F.The question is, does the number of dwelling units refer to only a first floor or does it refer to the total number of dwelling units on the lot?The second problem lies in the fact that the standards are applicable across the board to all categories of multi-family structures.The Planning Commission considered the amendment at their meeting on April 30 and recommended to the Council that the ordinance be adopted. The ordinance amending Chapter 18.22 of the Moses Lake Municipal Code entitled R-3,Multi-family Residential Zone was read by title only. u 4091 CITY COUNCIL MINUTES:3 May 26,1987 The public hearing was opened. Mr.Reese moved that the public hearing be closed,seconded by Mr.Chandler, and passed unanimously. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. PUBLIC HEARING - AMEND CHAPTER 18.67 - 2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented ordinances amending the city's maintenance bond requirements in the platting,binding site plan,and planned development district ordinances.It is proposed that the maintenance bond requirements of the ordinances be amen ded to allow the developer the option of posting an alternative form of security acceptable to the City Attorney.The Planning Commission considered the proposed amendments at their April 30 meeting and recommended to Council that the ordinances be adopted. The ordinance amending Chapter 18.67 of the Moses Lake Municipal Code entitled "Planned Development Districts"was read by title only. The public hearing was opened. Mr.Chandler moved that the public hearing be closed,seconded by Mr.Biallas, and passed unanimously. Action Taken:Mr.Rimple moved that the second reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. V.ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND MAINTENANCE BOND REQUIREMENTS -2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented ordinances amending the city's maintenance bond requirements in the platting,binding site plan,and planned development district ordinances.It is proposed that the maintenance bond requirements of the ordinances be amen ded to allow the developer the option of posting an alternative form of security acceptable to the City Attorney.The Planning Commission considered the proposed amendments at their April 30 meeting and recommended to Council that the ordinances be adopted. The ordinance amending Chapter 17.13 of the Moses Lake Municipal Code entitled Short Subdivisions"was read by title only. Action Taken:Mr.Chandler moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. The ordinance amending Chapter 17.17 of the Moses Lake Municipal Code entitled "Major Subdivisions"was read by title only. Action Taken:Mr.Chandler moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. The ordinance amending Chapter 17.26 of the Moses Lake Municipal Code entitled "Binding Site Plan"was read by title only. Action Taken:Mr.Chandler moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. ORDINANCE -AMEND ENVIRONMENTAL REGULATIONS -2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres-/JV/ ented an ordinance amending the public notice section of the city's Environ mental Regulations.The proposed amendment would provide the city with more flexibility in the issuance of public notices which would result in substan tial cost savings to the city due to reduced publishing charges.The Planning Commission considered the change at their April 30 meeting and recommended to the Council that the ordinance be adopted. JOS )di° /&>~P )0l* o)°l 4092 CITY COUNCIL MINUTES:4 May 26,1987 The ordinance amending Chapter 14.06 of the Moses Lake Municipal Code entitled Environmental Regulations was read by title only. Mr.Frederickson felt that no one looks at posted notices and would prefer to have the notice published. Mr.Biallas wanted to know how much it would save the city.Ms.Perstac stated that it would save the city about $1,000. Mr.Rimple stated that this change in the ordinance would give staff the au- thority to decide which projects would be published and which would not.I ! Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.Johnson. Action Taken:Mr.Frederickson moved that the ordinance be tabled,seconded by Mr.Rimple,and passed with Mr.Chandler,Mr.Frederickson,Mr.Edwards, and Mr.Biallas,and Mr.Rimple in favor. ORDINANCE -AMEND 1987 BUDGET - 1ST READING A letter was read from Walter Fry,Finance Director,which presented an or dinance amending the 1987 budget. The ordinance amending the 1987 budget for the City of Moses Lake,Washington was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr.Biallas,and passed unanimously. RESOLUTION -DEANNEXATION - TAX CODE AREA #72 A letter was read from Joseph K.Gavinski,City Manager,which presented a resolution deannexing Grant County Tax Code Area #72 from the North Central [ Regional Library District as was requested by the District.This is the pro posed site for the city incineration facility.' The resolution concurring in the request of the North Central Regional Library for the withdrawal of Tax Code Area #72,a part of the City of Moses Lake, from the North Central Regional Library District was read by title only. There was some discussion by Council on the effect of the deannexation.Mr. Gavinski stated that it would not affect the city in any way. Action Taken:Mr.Frederickson moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. RESOLUTION -PURCHASE THROUGH U. S.GOVERNMENT A letter was read from Joseph K.Gavinski,City Manager,which presented a resolution authorizing the City Manager to purchase goods,materials,and equipment from and through the United States of America. The resolution authorizing the City Manager to purchase from and through the United States of America was read by title only. Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Chandler,and passed unanimously./—^ VI.REQUESTS TO CALL FOR BIDS ! 1987 STREET OVERLAY PROJECT A letter was read from Rita Perstac,Municipal Services Director,which re quested authorized to call for bids for the 1987 overlay project. Action Taken:Mr.Reese moved that staff be authorized to call for bids for the 198/overlay project,seconded by Mr.Biallas,and passed unanimously. 4093 CITY COUNCIL MINUTES:5 May 26,1987 TAPPING MACHINE A letter was read from Rita Perstac,Municipal Services Director,which re-/O// quested authorization to call for bids to purchase a tapping machine for use by the water crew.This machine will allow new service connections to a live main without shutting off water to surrounding water customers. Action Taken:Mr.Reese moved that staff be authorized to call for bids, seconded by Mr.Chandler,and passed unanimously. VII.REFERRALS FROM COMMISSIONS PENINSULA ESTATES PHASE III BINDING SITE PLAN -SET DATE FOR PUBLIC MEETING y/^^ A letter was read from Rita Perstac,Municipal Services Director,which stated requested Council set a date for consideration of the Peninsula Estates Phase III Binding Site Plan and Findings of Fact. Action Taken:Mr.Biallas moved that June 9 be set as the date to consider the Peninsula Estates Phase III Binding Site Plan,seconded by Mr.Frederick- son,and passed unanimously. VIII. OTHER ITEMS FOR COUNCIL CONSIDERATION GOLDEN ACRES WATER MAIN -REQUEST TO PARTICIPATE A letter was read from Rita Perstac,Municipal Services Director,which stated //6>0> that the property owners extending the Golden Acres water main on Westshore Drive are required to pay for an 8"main.The city requests the main be 12" and the city participate in the amount of $4,176.38 for the oversizing. Frank Holmes stated that three bids were received and one of those was incom plete.The bid was for an 8"main with a 12"main as an alternative.The low bidder on the 8"main was told to commence work and then additional informa tion came through on the incomplete bid and everything is up in the air. Ms.Perstac stated that the the Golden Acres property owners handled their own bid opening.The staff's position is that the city would pay the cost dif ference between the low 8"pipe size and the low 12"pipe size.Marchand sub mitted the low bid on the 12"pipe and Morgan Brothers submitted the low bid on the 8"pipe.The difference is about $4,200. There was some discussion as Mr.Holmes did not feel Marchand had submitted a complete bid. James A.Whitaker,City Attorney,stated that the Council only has to deter mine how much the city will participate in the oversizing of the line. Ms.Perstac stated that the bid was reviewed by the City Engineer and he states that all the bids are computed differently.One submitted a bid with out computing sales tax,one submitted a bid for a 12"and deducted a cost if an 8"went in,one submitted a bid for an 8"line,a 12"line and a cost for Mr.Harrison's property.Each bid needed to be adjusted in some regard.She pointed out that the city does not care who builds the line as long as it is a licensed and bonded contractor. Mr.Holmes stated that they are only required to put in an 8"line and Morgan Brothers Construction is the lower bidder on the 8" main. Ms.Perstac stated that the approved construction plans for Golden Acres water main is 12". Action Taken:Mr.Frederickson moved that the water main be 12"and the city participate in the cost of the oversizing in an amount not to exceed $7,222, seconded by Mr.Biallas,and passed unanimously. ! Tl )oyl 4094 CITY COUNCIL MINUTES:6 May 26,1987 LARSON PLAYFIELD CONCESSION -YOUTH,INC. A letter was read from Cecil Lee,Park and Recreation Director,which stated that Moses Lake Youth,Inc.has requested that the annual $250 operation fee for the Larson Playfield concession stand be reduced.The Park and Recreation Advisory Commission has reviewed the request and recommends that the fee be reduced to $1 as requested. Dick Kelly,Moses Lake Youth,Inc.,stated that they are requesting the reduc tion since every year they are going deeper in the hole.This year a power surge blew two freezer units and new ones had to be purchased as well as paying for the repairs.It is estimated that Moses Lake Youth,Inc.needs $1,000 in the treasury and with the insurance going up every year they do not have the money to pay the city $250. Action Taken:Mr.Chandler moved that the concession fee be reduced to $1, seconded by Mr.Biallas,and passed unanimously. POLICE DEPARTMENT -MISSION STATEMENT A letter was read from Joseph K.Gavinski,City Manager,which presented a letter to the Police Department outlining the mission statement and goals and objectives and/or beliefs and intentions for the Police Department. Action Taken:Mr.Chandler moved that the letter be sent,seconded by Mr. Rimple,and passed unanimously. INSURANCE A letter was read from Joseph K.Gavinski,City Manger,which requested Coun cil authorization to retain Rogers and Norman as the city's insurance brokers. Mr.Frederickson felt that the city should let a local agent handle its in surance needs. Mr.Reese felt that the city should take care of its own liability insurance. Action Taken:Mr.Chandler moved that Rogers and Norman be retained as the city's insurance broker,seconded by Mr.Rimple,and passed with Mr. Frederickson and Mr.Reese opposed. /0-£REQUEST TO BUILD ON CITY EASEMENT o?^ \o9^ A letter was read from Cecil Lee,Park and Recreation Director,which stated that Stuart Hall has requested permission to place a fence in the city's ease ment on Lot 41,Garden Heights Second Addition at 907 Balsam Street. Action Taken:Mr.Biallas moved that permission be granted to Stuart Hall to construct a fence in the city's easement,seconded by Mr.Reese,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS None X. CITY MANAGER REPORTS AND COMMENTS SPRING CLEAN UP Joseph K.Gavinski,City Manager,stated that it cost the city $927.50 for the spring clean up costs for two weekends. WELLNESS PROGRAM Joseph K.Gavinski,City Manager,stated that he would like to set aside funds in the 1988 budget for the beginnings of a wellness program.Wellness pro grams in other cities have reduced the amount of sick leave taken and helped to boost employee morale. It was the consensus of the Council that a wellness program would be a good idea. u 4095 CITY COUNCIL MINUTES:7 May 26,1987 INSURANCE REPORT Josepti K.Gavinski,City Manager,stated that the cost to the city for in surance is a b%*"ess in 1987 than it was in 1986. RECYCLING PROGRAM Joseph K.Gavinski,City Manager,stated that the city has bee approached by some organizations and several individuals about the possibility of institut ing a recycling program in the city.He reported the staff's ideas on the subject and requested direction from the Council. Council directed staff to look into the possibilities of a recycling program. ALDER STREET/STRATFORD ROAD - STUDY SESSION A study session was set for June 2 at 7 p.m.to discuss the Alder Street/ Stratford Road problem. DUST CONTROL -PAXSON DRIVE Joseph K.Gavinski,City Manager,stated that he sent a letter to the Grant /O/'; County Commissioners concerning the dust control on Paxson and Murphy in the Basin Homes area.It will cost about $2,400 for the dust control.The county has indicated they would participate half on Paxson but nothing on Murphy. Action Taken:Mr.Edwards moved that staff proceed with some kind of dust control on Paxson from Valley to Murphy and on Murphy,seconded by Mr.Reese, and passed unanimously. CLEAN AIR BOARD Joseph K.Gavinski,City Manager,stated that a public hearing has been set /o*/</ for June 15 at 7:30 p.m.to discuss the 1988 budget for the Clean Air Board. They are proposing three different funding ways -valuation,assessment,and 50/50. Mr.Frederickson felt that there is really no need for the Clean Air Board since ITT has been shut down. Action Taken:Mr.Frederickson moved that it be recommended that the Clean Air Board be reduced to two man days per month,seconded by Mr.Biallas,and passed unanimously. The regular meeting was adjourned at 11:05 p.m. ATTEST '•J, /oij-B