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1987 07 144106 CITY COUNCIL CITY OF MOSES LAKE July 14,1987 Members Present:Norman Johnson,Bill Reese,Bill Frederickson,Wayne Rimple, Roger Biallas,David Chandler,and Charles Edwards MINUTES Mr.Edwards moved that the minutes of the meetings of June 23 and June 24 be approved as submitted,seconded by Mr.Chandler,and passed unanimously. APPROVAL OF BILLS AND WARRANTS ISSUED Action Taken:Mr.Edwards moved that the following bills and warrants issued be approved,seconded by Mr.Chandler,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. The vouchers included on the above list as modified by the Council and noted upon said list for the Council meeting of July 14,1987 for the funds listed below in the amount of $679,471.14 for all funds. GENERAL FUND $268,992.52 STREET 10,773.14 ARTERIAL STREET 16,065.84 STREET REPAIR &RECONSTRUCTION 4,417.30 STREET IMPROVEMENT 7,283.43 BUILDING AND EQUIPMENT 161.57 WATER/SEWER FUND 76,096.65 WATER/SEWER CONSTRUCTION 9,092.243 SANITATION FUND 33,138.54 CENTRAL SERVICES 4,460.23 BUILDING MAINTENANCE 2,702.21 EQUIPMENT RENTAL 7,602.89 LID #53 238,589.60 LID #55 94.98 TOTAL $6/9,471.14 The payroll issued on June 26,1987,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 29436 through 29593 in the amount of $139,915.51.The payroll issued on June 30,1987,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 29594 through 29612 in the amount of $139,915.51.The payroll issued on July 10,1987,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 29613 through 29758 in the amount of $123,570.58. The claims warrants 25749 through 25865 issued on June 23,1987 which were approved for payment at the Council meeting held on June 23,1987 in the total amount of $807,725.56. I.CITIZEN INPUT None II.CONSENT AGENDA Mr.Reese moved that the following items on the Consent Agenda be approved, seconded by Mr.Rimple,and passed unanimously. 1.Lakeshore Mobile Home Park Expansion Binding Site Plan:July 28 was set //*, as the date to consider the binding site plan.//V6? 4107 CITY COUNCIL MINUTES:2 July 14,1987 //(pip 2.Resolution -Accept Marina Drive Sewer Main:The resolution was adopted which accepted the Marina Drive sewer main installed by Patrick Carroll, authorized the establishment of a reimbursement schedule for Broadway Es tates,and authorized the City Manager to sign the reimbursement agreement. //olC'3.Resolution -Accept WEBKO Retirement Inn Sewer Main:The resolution was adopted which accepted the sewer main installed by the Hearthstone Retire ment Inn,sidewalk on the south side of Olive street,and a reservoir overflow line/storm sewer along Olive from Reservoir #1 to Pioneer Way. /D/3 *•^solution -Accept Easement -Penhallurick:The resolution was adopted accepting a utility easement in connection with Penn Plaza No.3. III.CONSIDERATION OF BIDS None IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS None V.ORDINANCES AND RESOLUTIONS 'OID/ lOfl /D/0 ORDINANCE -AMEND 13.04 - 2ND READING A letter was read from Joseph K.Gavinski,City Manager,which presented an ordinance amending the sewer hook-up regulations. The ordinance amending Chapter 13.04 of the Moses Lake Municipal Code entitled "Sewer Regulations,was read by title only. Action Taken:Mr.Edwards moved that the second reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. There was some discussion about what the $1,500 would cover;if it includes only the cost of the line from the stub out to the building or if it includes all other additional costs which may include reimbursement costs.It was the consensus of the Council that the $1,500 would be considered only for the cost of the line from the main to the building. ORDINANCE -MARINA DRIVE VACATION - 2ND READING A letter was read from Rita Perstac,Municipal Services Director,which pres ented an ordinance for the vacation of a 10'x 181.5'portion of Marina Drive adjacent to 1800,1802,and 1804 Marina Drive.The vacation is being request ed so that the proposed Lakeshore Mobile Home Park Binding Site Plan will com ply with the setback requirements of the R-3 Zone.The land is not required for street purposes but an easement through the entire area will be required for an existing sanitary sewer main. The ordinance vacating a portion of Marina Drive was read by title only. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.Biallas,and passed unanimously. RESOLUTION - WATER/SEWER CONSTRUCTION FUND A letter was read from from Walter Fry,Finance Director,which presented a resolution designating water/sewer revenues for capital improvement purposes. The resolution designating water/sewer revenues for capital improvement pur poses as set forth in the 1987 budget ordinance,which was enacted on November 26,1986 was read by title only. Action Taken:Mr.Rimple moved that the resolution be adopted,seconded by Mr.Edwards,and passed unanimously. n 4108 CITY COUNCIL MINUTES:3 July 14,1987 RESOLUTION -ESTABLISH SPECIAL FUND -RETIREMENT CONTRIBUTIONS A letter was read from Walter Fry,Finance Director,which stated that the state legislature has reduced the employer contribution to the state retire ment system.The rates are not actuarial sound and will inevitably be in creased at a later time.A trust fund should be created for the purpose of placing the difference between the legislative rates and the actuarial rates for employer retirement rates for PERS I and II employees to be used when the funds are increased. The resolution establishing fund 625 "PERS Trust Fund"and placing the dif ference between the state retirement board actuarial rates and the legislative rates in said fund was read by title only. Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Chandler,and passed unanimously. RESOLUTION -SUPPORT SUPER COLLIDER PROJECT A letter was read from Joseph K.Gavinski,City Manager,which presented a *y/L resolution,requested by Jim Curdy,supporting the Grant County site for the Super Collider Project. The resolution of support for the high energy physics facility for the Grant County,Washington State location,was read by title only. There was some discussion by the Council about this resolution of support since the Governor is supporting the Lincoln County site. James A.Whitaker,City Attorney,recommended that the resolution be changed by changing the resolved portion of the resolution as follows:In section 1, change "participate in"to "support"and delete everything after trhe word "project"and insert "in principle";In section 3,in the first line insert "consider participation"after agrees to and delete "participate"and add "subject to further Council appproval"at the end of the section. Action Taken:Mr.Edwards moved that the resolution be adopted as amended, seconded by Mr.Frederickson,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS ANIMAL CONTROL VEHICLE A letter was read from Rita Perstac,Municipal Services Director,which stated /O//? that the bid for the animal control pick up was awarded to Swanson Motors. Swanson Motors has since informed the city that they are unable to supply the vehicle bid.Authorization is requested for staff to call for bids for an animal control pickup. Action Taken:Mr.Chandler moved that staff be authorized to call for bids for a 198/or 1988 animal control pick up with a bed either 7'or 8*long and a bid bond or performance bond be required,seconded by Mr.Rimple,and passed unanimously. VII.REFERRALS FROM COMMISSIONS None VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION PIONEER AND HILL SIGNAL Rita Perstac,Municipal Services Director,stated that the Department of ///7 Transportation has announced a hazard elimination program with 90%federal and ' 10%local funding.Staff evaluated potential projects and arrived at a new 4- way traffic signal installation at the intersection for Hill and Pioneer Way. For the period 1984 -1986 there were at least 4 intersection-related vehicle accidents per year at Hill and Pioneer.Project cost is $100,000. Action Taken:Mr.Edwards moved that staff be authorized to apply for the grant,seconded by Mr.Biallas,and passed unanimously. /d/6 1152 //OZ ~rA 3(0° 4109 CITY COUNCIL MINUTES:4 July 14,1987 REQUEST TO USE CITY RIGHT-OF-WAY Rita Perstac,Municipal Services Director,stated that for many years the now abandoned Shell Service Station at Five Corners used city property to accommo date part of its business operation.No written record can be found in city files allowing the private use of the right-of-way.In May 1986 Gary Lobe requested set back variances from the Zoning Board of Adjustment so that he could demolish the Shell Station and gas pumps and build a new mini mart with gas pumps.He wished to continue using the city right-of-way for on-site traffic circulation and set back requirements.The variances were granted with the condition the potential liability involving private use of city right-of-way be worked out.Because no written documentation could be found allowing private use of this city right-of-way,Mr.Lobe has requested the Council consider approving the private use of city right-of-way at the pre vious Shell Service Station location.City staff is presently working on the traffic circulation plan that may recommend greater use of the Five Corners right-of-way. Mr.Edwards suggested that the right to use city right-of-way be granted only until the city needs it for its own purposes. Joseph K.Gavinski,City Manager,recommended that authorization be granted to use the city right-of-way subject to city usage in the future for whatever purposes and that no permanent structures be built on the right-of-way. Action Taken:Mr.Reese moved that the request to use city right-of-way be granted untiI and unless it is needed in the future by the city for whatever purposes and that no permanent structures be built on the right-of-way,secon ded by Mr.Johnson. Mr.Gavinski pointed out that the property line,not city right-of-way,would have to be used to meet the set back requirements. James A.Whitaker,City Attorney,stated that when allowing anyone to use city property written documents should be executed and a certain amount of money established for the use of the property in order to protect the city in case of a law suit. It was the consensus of the Council that an agreement be drafted allowing the use of the city right-of-way and that the staff look into any other incidences where city property is being used by someone other than the city. The motion passed with Mr.Edwards opposed. DEPARTMENT OF CORRECTIONS -AGREEMENT A letter was read from Joseph K.Gavinski,City Manager,which presented a proposed agreement with the Department of Corrections which would allow indi viduals convicted of felonies in Superior Court to perform community service without compensation for the City of Moses Lake. Action Taken:Mr.Frederickson moved that the City Manager be authorized to execute the agreement,seconded by Mr.Edwards,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS HEALTH DISTRICT Mr.Frederickson stated that the city is paying a considerable amount of money to the Grant County Health District and the District is attempting to also assess the school districts. Action Taken:Mr.Frederickson moved that the city support the efforts of the Grant County Health District to assess the school districts,seconded by Mr. Edwards,and passed unanimously. X.CITY MANAGER REPORTS AND COMMENTS INVESTMENT REPORT Joseph K.Gavinski,City Manager,distributed the investment report for June 1987. u CITY COUNCIL MINUTES:5 REVENUE AND EXPENDITURE REPORTS 4110 July 14,1987 Joseph K.Gavinski,City Manager distributed the revenue and expenditure re ports for the second quarter of 1987. FIREWORKS/FIRES REPORT Joseph K.Gavinski,City Manager,stated that between June 28 and July 6,18 grass fires were caused by fireworks resulting in a total of 194 man hours worked and costing about $1,500. The regular meeting was recessed at 9:20 p.m.and the Council met in executive session to discuss litigation.The executive meeting was adjourned at 9:30 p.m.and the regular meeting was reconvened.The regular meeting was adjour ned at 9:30 p.m. ATTEST: fluJ K-yh^A J /03J^