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1987 09 084129 CITY COUNCIL CITY OF MOSES LAKE September 8,1987 Members Present:Norman Johnson,Wayne Rimple,Roger Biallas,Bill Reese,Bill Frederickson,David Chandler,and Charles Edwards MINUTES Mr.Rimple moved that the minutes of the meeting of August 25 be approved as sub mitted,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS AND WARRANTS ISSUED Action Taken:Mr.Frederickson moved that the bills and warrants issued be ap proved,seconded by Mr.Chandler,and passed with Mr.Biallas abstaining from voting for that portion of the bills to A & H Printers and Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. The vouchers included on the above list as modified by the Council and noted upon said list for the Council meeting of September 8,1987 for the funds listed below are approved in the amount of $156,512.12 for all funds. GENERAL FUND $30,817.53 STREET 4,609.27 STREET REPAIR AND RECONSTRUCTION 23,286.26 STREET IMPROVEMENT 19,085.31 MONTLAKE PARK 10,033.30 WATER/SEWER FUND 3,784.41 WATER/SEWER CONSTRUCTION 13,690.91 SANITATION FUND 29,065.32 UNEMPL COMP INS 217.74 CENTRAL SERVICES 5,071.58 BUILDING MAINTENANCE 1,972.45 EQUIPMENT RENTAL 13,662.33 FIREMANS PENSION ,120.71 LID #53 60.00 LID #55 1,035.00 TOTAL $156,512.12 The payroll issued on August 31,1987,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 30227 through 30246 in the amount of $5,666.30. The claims warrants 26367 through 26467 issued on August 26,1987 were approved for payment at the Council meeting held on September 8,1987 in the total amount of $230,681.13. I.CITIZEN INPUT -None II.CONSENT AGENDA -None III.CONSIDERATION OF BIDS -None IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS PUBLIC HEARING -ORDINANCE -STRATFORD ROAD ANNEXATION -2ND READING An ordinance was presented which annexes approximately 24 acres of land adjacent /&^<f to Stratford Road between the existing city limits at Highway 17 and Kinder Road. The ordinance provides for the assumption of all outstanding city indebtedness and adoption of the Comprehensive Plan. 1^ 11^ ^\gb 4130 CITY COUNCIL MINUTES:2 September 8,1987 The ordinance annexing certain specified territory to the City of Moses Lake, Washington,and incorporating the same within the corporate limits of the City of Moses Lake,and which provides for the assumption of existing indebtedness and establishes the zoning was read by title only. The public hearing was opened. Mr.Reese moved that the public hearing be closed,seconded by Mr.Frederickson, and passed unanimously. Action Taken:Mr.Reese moved that the second reading of the ordinance be adop ted,seconded by Mr.Biallas,and passed unanimously. V.ORDINANCES AND RESOLUTIONS ORDINANCE - CHECK AND WARRANT ISSUE - 2ND READING An ordinance was presented which creates a new chapter in the Moses Lake Municipal Code permitting the city to issue checks for the payment of bills rather than issuing warrants.It was also recommended that the 1988 banking bid specifications be written utilizing checks instead of warrants since the highest cost item in the bids is the warrant float.Warrants would still be used as re quired by statute to pay from specific funds,such as LID funds,when the war rants need to be registered due to an insolvency in the fund. The ordinance creating Chapter 3.46 of the Moses Lake Municipal Code entitled "Check and Warrant Issuance"was read by title only. Action Taken:Mr.Rimple moved that the second reading of the ordinance be adop- ted,seconded by Mr.Chandler,and passed unanimously. ORDINANCE -AMEND 3.42 -CLAIMS PAID APPROVAL - 2ND READING An ordinance was presented which amends Chapter 3.42,Claims Paid Approval,which will bring the chapter into compliance with the new Chapter 3.46 being adopted. The ordinance amending Chapter 3.42 of the Moses Lake Municipal Code entitled "Claims Paid Approval"was read by title only. Action Taken:Mr.Rimple moved that the second reading of the ordinance be adop- ted and the summary be approved for publication,seconded by Mr.Biallas,and passed unanimously. ORDINANCE -AMEND ANIMAL CONTROL - 2ND READING An ordinance was presented amending Chapter 6.05,Animal Control.The fee for registering a dangerous dog has been set at $200 and the fine for not registering a dangerous dog has been set at not less than $400,a C-2 penalty. The ordinance amending Moses Lake Municipal Code Chapter 6.05 entitled "Animal Control"was read by title only. Joan Hogan stated that she wanted to know the definition of a dangerous dog. James A.Whitaker,City Attorney,stated that the city is using the state's defi nition of a dangerous dog.He explained the definition of dangerous dog and vi cious dog. Frances Delaney wanted to know if pit bulls are considered potentially dangerous. Mr.Whitaker stated that there is no discrimination about breed or kind of dog in the state law.It is based on the dog's action. Action Taken:Mr.Reese moved that the second reading of the ordinance be adop- ted and the summary be approved for publication,seconded by Mr.Chandler,and passed with Mr.Edwards opposed as he felt the penalties were excessive. 4131 CITY COUNCIL MINUTES:3 September 8,1987 ORDINANCE - LID GENERAL PENALTY - 1ST READING An ordinance was presented which prescribes the penalty to be assessed against flL/Q> delinquent LID assessments or installments.The penalty provision is required by state statute in an amount not less than 5%. The ordinance creating Chapter 3.50 of the Moses Lake Municipal Code entitled "Local Improvement Districts"was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adop- ted,seconded by Mr.Biallas,and passed unanimously. ORDINANCE -AMEND 3.12 -EQUIPMENT RENTAL RATES -1ST READING An ordinance was presented which sets forth the equipment rental rates by depart ment in the annual budget. The ordinance amending Chapter 3.12 of the Moses Lake Municipal Code entitled Equipment Rental Fund was read by title only. Action Taken:Mr.Chandler moved that the first reading of the ordinance be adopted,seconded by Mr.Edwards,and passed unanimously. ORDINANCE -HIGHWAY 17 WATER MAIN REIMBURSEMENT -1ST READING An ordinance was presented which set the reimbursement schedule for the Highway SO 7s* 17 water main constructed by the city. The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adop- ted,seconded by Mr.Reese,and passed unanimously. ORDINANCE - 1988 TAX LEVY - 1ST READING An ordinance was presented which fixes the estimated amount to be received from /&/0& taxation on assessed valuations The ordinance fixing the estimated amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake, Washington for 1988 was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adop- ted,seconded by Mr.Chandler,and passed unanimously. RESOLUTION -DESTRUCTION OF WEEDS - RASH A resolution was presented which directs the destruction of weeds on private //?7 property belong to Kenneth Rash located at 505 Pommer. The resolution directing the destruction of weeds on private property was read by title only. Action Taken:Mr.Chandler moved that the resolution be adopted,seconded by Mr. Edwards,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS -None VII.REFERRALS FROM COMMISSIONS -None VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION TELEPHONE SYSTEM CONTRACT Joseph K.Gavinski,City Manager,stated requested authorization to execute the ]0/*~ Purchase Agreement,Assignment,Consent,and State and Municipal Lease/Purchase Agreement for the purchase of a new telephone system from AT&T and the passage of a resolution designated the lease as a qualified tax exempt obligation. //</£ iH* pi x>rt \vP 4131 CITY COUNCIL MINUTES:4 September 8,1987 Dennis Whitehall,Toshiba representative,stated that he has also been working with the city on a telephone system and he felt his company was not chosen to provide the telephone system because it is a smaller company and there is no guarantee that it would be around forever. Mr.Gavinski stated that was part of the reason but also the city has been used to working directly with a company that provides the equipment rather than a rep resentative from a distributor and the person supplying the maintenance lives in Moses Lake and that capability is not provided by the independent company. Mr.Whitehall felt that if equipment is purchased that does not need servicing it would be better than buying equipment that would need service even if there is a service person in Moses Lake.AT&T guarantees maintenance service within 4 hour; Independent Telephone Systems guarantees maintenance service within 2 hours even though the company is based in Wenatchee.He pointed out that Toshiba has been in service for many years,the same as AT&T and if Independent Telephone Systems were to go out of business the city could still get service on the Toshiba pho nes.He felt that the Toshiba equipment is less expensive and would offer more flexibility and expansion capabilities than the AT&T system. There was some discussion by the Council. Mr.Whitehall stated that his proposal on the original configuration consisted of 76 telephones,a call accounting package that will handle 150,000 records,a fac simile machine,and several other pieces of equipment for a cost of $62,500. That would be a monthly lease payment of $1,265 for 60 months at which time the system could be purchased for $1. Action Taken:Mr.Chandler moved that the City Manager be authorized to execute the documents,and the resolution be adopted,seconded by Mr.Johnson. Mr.Edwards stated that he has no problems with Toshiba as it is a well known company with a good reputation.He felt that AT&T is more expensive. Mr.Biallas felt that Mr.Whitehall should have been heard a couple of months ago but that he would have to respect the recommendation of the city staff and the reasons for it. The motion passed with Mr.Edwards opposed. CONSULTANT SELECTION -LARSON WWTP The Municipal Services Department is requesting permission to advertise for a proposal from qualified consultants to assist the city in preparing an engineer ing report on the Larson Wastewater Treatment Facility. Action Taken:Mr.Biallas moved that staff be authorized to call for proposals, seconded by Mr.Rimple,and passed unanimously. 9 ACCEPT WORK -1987 SUPER STREET PROJECT Work has been completed on the 1987 Street Reconstruction Project. Action Taken:Mr.Rimple moved that the work be accepted and the 30-day lien period entered,seconded by Mr.Edwards,and passed unanimously. ACCEPT WORK - 1987 OVERLAY PROJECT Work has been completed on the 1987 Street Overlay Project.] j Action Taken:Mr.Reese moved that the work be accepted and the 30-day lien '!: period entered,seconded by Mr.Edwards,and passed unanimously. SIDEWALK STANDARDS Joseph K.Gavinski,City Manager,requested the Council consider standards for sidewalk improvements in the downtown area as several residents wish to replace their sidewalks.He stated that standards for uniformity need to be established. He stated that Don Goodwin would like to replace his sidewalk soon and wanted to know if the city would participate by installing the curb and irrigation system if he does the sidewalk and plants the trees. u _ 4135 CITY COUNCIL MINUTES:5 September 8,1987 Mr.Johnson felt the property owners should present the city with standards of what they would like to put in since they have to maintain it. Rita Perstac,Municipal Services Director,stated that sidewalk would cost $7 to $17 per running foot depending on the depth of the sidewalk and including some utility work. Don Goodwin stated that the project involves about 700'of sidewalk repair and would like some idea from the city on where to place the proposed trees.They are proposing a concrete sidewalk with brick along the curb and the buildings and brick walkways at the front door of each building as well as brick around the trees. Mr.Rimple felt that the question of sidewalk standards should be addressed and then have staff work with Mr.Goodwin on his proposal to develop some cost figures. Action Taken:Mr.Rimple moved that staff be directed to work with Mr.Goodwin in developing costs for the watering system and curbing,seconded by Mr.Reese, and passed unanimously. Mr.Biallas felt that property owners should go by what standards the city at the present time and if the property owner wants something different,permission needs to be granted by the Council. Action Taken:Mr.Biallas moved that sidewalks in the downtown area be gray con- crete with any proposed alternatives be brought to the Council for action,secon ded by Mr.Chandler,and passed unanimously. PLANNING COMMISSION APPOINTMENT The Mayor requested confirmation of the appointment of Richard Pearce to the jDd<£ Planning Commission. Action Taken:Mr.Edwards moved that Richard Pearce be appointed to the Planning Commission,seconded by Mr.Chandler,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS None X. CITY MANAGER REPORTS AND COMMENTS BLOCK GRANT APPLICATION }D2C/ Joseph K.Gavinski,City Manager,stated that a letter was received from the De partment of Community Development which stated that the city's application for a Block Grant was not approved but may receive alternative funding in 1988. DEPT.OF TRANSPORTATION Joseph K.Gavinski,City Manager,stated that a letter was received from the De partment of Transportation explaining their reasons for not putting a signal light at Highway 17 and Grape Drive,conducting signal counts at Stratford Road and Highway 17,and removal of the guardrail at May Valley crossroad and Hansen Road. ANIMAL CONTROL VEHICLE Joseph K.Gavinski, City Manager,stated that C &Vsubmitted the only bid for />&// the animal control vehicle and the city purchased the pickup from them. SWIMMING POOL Joseph K.Gavinski,City Manager,stated that a joint meeting will be held between the Park and Recreation Advisory Commission and the City Council to dis cuss the new swimming pool complex. The regular meeting was recessed at 9:35 p.m.and the Council met in executive session to discuss labor relations and real estate acquisition.The executive session was adjourned at 10 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10 p.m. AT" Smydr