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1987 09 22CD CITY COUNCIL CITY OF MOSES LAKE September 22,1987 4134 Members Present:Norman Johnson,Wayne Rimple,Roger Biallas,Bill Reese,Bill Frederickson,David Chandler,and Charles Edwards MINUTES Mr.Edwards moved that the minutes of the meeting of September 8 be approved as submitted,seconded by Mr.Rimple,and passed unanimously. APPROVAL OF BILLS AND WARRANTS ISSUED Action Taken:Mr.Edwards moved that the bills and warrants issued be ap- proved,seconded by Mr.Biallas,and passed with Mr.Biallas abstaining from voting for that portion of the bills to A &H Printers. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. The vouchers included on the above list as modified by the Council and noted upon said list for the Council meeting of September 8,1987 for the funds listed below are approved in the amount of $117,775.53 for all funds. GENERAL FUND STREET STREET IMPROVEMENT WATER/SEWER FUND CERB LOANS SANITATION FUND CENTRAL SERVICES BUILDING MAINTENANCE EQUIPMENT RENTAL TOTAL $10,451.18 10,389.17 3,371.02 26,617.17 35,203.14 15,923.97 5,339.92 127.93 10,352.03 $ll/,//b.b3 The payroll issued on September 4,1987,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 30247 through 30383 in the amount of $115,547.35. The payroll issued on September 18,1987,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 30384 through 30516 in the amount of $134,800.27. The claims warrants 26468 through 26573 issued on September 9,1987 were ap proved for payment at the Council meeting held on September 22,1987 in the total amount of $156,318.09. I.CITIZEN INPUT None II.CONSENT AGENDA Mr.Biallas moved that the following items on the Consent Agenda be approved, seconded by Mr.Chandler,and passed unanimously. 1.Resolution -Accept Sewer Main:The School District installed an 8"sewer main on Ivy constructed to city standards.The resolution accepting the sewer main was adopted. //{,(* 2.Resolution - Accept Assignment of Easement:The School District installed an 8"sewer main on Ivy constructed to city standards in an easement gran ted to the School District from the Milwaukee Land Company.The School District is assigning the easement to the city.The resolution accepting the assignment of easement was adopted. "4135 CITY COUNCIL MINUTES:2 September 22,1987 III.CONSIDERATION OF BIDS ,,LARSON SEWER MAIN/K-MART AND BOEING LIFT STATIONS I"///op One bid was received for the Larson Sewer Main and the K-Mart and Boeing Lift \0 Station Rehabilitation.The bid separated lift station work from sewer main installation.As the sewer main bid is within budget,staff recommended the bid be awarded to Marchand Construction and the lift station bid be rejected. The lift station bid exceeds the approved budget and staff will work on less expensive alternate improvements. The lift station rehabilitation project was discussed and staff pointed out that the K-Mart Lift Station has a problem with grease and has to be cleaned out regularly,sometimes on a daily basis.The city is working with the res taurants in the north end of town to try to correct the problem.There is also the possibility that the increasing development in the area may require a larger lift station in this area.For these reasons staff is recommending that the lift station bids be rejected. Action Taken: Mr.Chandler moved that the bid for the Larson sewer main be awarded to Marchand Construction and the bid for the 11ft station rehab work be rejected,seconded by Mr.Frederickson,and passed unanimously. ,/*> ,/tf ,io6 LARSON SLUDGE REMOVAL One bid was received for the sludge removal from the Larson Treatment Plant. Action Taken:Mr.Rimple moved that the bid be awarded to Industrial Pond Service,seconded by Mr.Reese,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS None V.ORDINANCES AND RESOLUTIONS ORDINANCE -FRANCHISE - US SPRINT - 1ST READING An ordinance was presented which establishes a franchise for US Spring to place fiber optic cable along Highway 17 and Wheeler Road. The ordinance granting to US Sprint Communications Company,a New York general partnership,Its successors or assigns,to own,operate,and maintain a buried communication system and maintain that portion of right-of-way to city stan dards above and around the communications system was read by title only. Kit Code,representing US Sprint,explained the fiber optics system and gave some background on the company. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr.Johnson,and passed unanimously. Action Taken:Mr.Biallas moved that the public hearing be set for October 13,seconded by Mr.Chandler,and passed unanimously. ORDINANCE -1988 TAX LEVY - 2ND READING P An ordinance was presented which fixes the estimated amount to be received from taxation on assessed valuations The ordinance fixing the estimated amount to be received for municipal pur poses from taxations on assessed valuations on property within the City of Moses Lake,Washington for 1988 was read by title only. Action Taken:Mr.Rimple moved that the second reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. 4136 CITY COUNCIL MINUTES:3 September 22,1987 ORDINANCE -HIGHWAY 17 WATER MAIN REIMBURSEMENT -2ND READING An ordinance was presented which set the reimbursement schedule for the High way 17 water main constructed by the city. The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. ORDINANCE -AMEND 3.12 -EQUIPMENT RENTAL RATES -2ND READING //c/0>An ordinance was presented which sets forth the equipment rental rates by de-/ partment in the annual budget. The ordinance amending Chapter 3.12 of the Moses Lake Municipal Code entitled Equipment Rental Fund was read by title only. ^Action Taken:Mr.Edwards moved that the second reading of the ordinance be CO adopted,seconded by Mr.Chandler,and passed unanimously. ^T-}ORDINANCE -LID GENERAL PENALTY -2ND READINGrn-~~HVCs *~An ordinance was presented which prescribes the penalty to be assessed against ^delinquent LID assessments or installments.The penalty provision is required by state statute in an amount not less than 5%. The ordinance creating Chapter 3.50 of the Moses Lake Municipal Code entitled "Local Improvement Districts"was read by title only. Action Taken:Mr.Edwards moved that the second reading of the ordinance be adopted,seconded by Mr.Rimple,and passed unanimously. ORDINANCE -AMEND BUDGET -1ST READING An ordinance was presented which amends the 1987 budget.jqjq The ordinance amending the 1987 budget for the City of Moses Lake,Washington was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr.Edwards,and passed unanimously. ORDINANCES -SIDEWALK CONSTRUCTION -1ST READING Two ordinances were presented which amends the current standards for sidewalk construction.Gray concrete sidewalks will be required unless alternate material 1s approved by Council. The ordinance amending Chapter 12.12 of the Moses Lake Municipal Code entitled "Sidewalk Construction"was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr.Biallas,and passed unanimously. Ttie ordinance amending Chapter 17.32 of the Moses Lake Municipal Code entitled "Improvements"was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. RESOLUTION -INTERFUND LOAN A resolution was presented which authorizes an interfund loan from the General /O/O -/} Fund to the Montiake Park Fund to cover current bills. The resolution authorizing an interfund loan was read by title only. Action Taken:Mr.Biallas moved that the resolution be adopted,seconded by Mr.Chandler,and passed unanimously. ;o 7*~ //O/ )on ))3I 4137 CITY COUNCIL MINUTES:4 September 22,1987 RESOLUTION - ACCEPT VACATION PETITION -SHAFFO/LEFRIEC Robert Shaffo and Frank LeFriec have submitted a petition requesting the vaca tion of the 60'x 207'combination alley and parking area between the Chevro let and Ford dealerships in order to use the property for their respective businesses.The area is located between Pioneer Way and Elder Street and was dedicated in 1950.The area is currently used by both businesses for parking and building access and no city utilities are located in the area requested for vacation. The resolution initiating the procedure for vacating the alleys and parking area lying between Lots 1-11 and Lots 12 -23,Block 102,Suko-Penhallurick Addition #2 was read by title only. Action Taken:Mr.Biallas moved that the resolution be adopted,seconded by Mr.Rimple,and passed unanimously. RESOLUTION -GRANT APPLICATION -CASCADE PARK The city has applied for matching funds from the Interagency Committee for Outdoor Recreation to make boating and boating related improvements to Cascade Park.The IAC application rules require that a resolution be approved before the project application is considered technically complete. The resolution authorizing applications for funding assistance for an outdoor recreation project to the Interagency Committee for Outdoor Recreation as pro vided by the Marine Recreation Land Act was read by title only. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr. Chandler,and passed with Mr.Frederickson opposed. VI.REQUESTS TO CALL FOR BIDS None VII.REFERRALS FROM COMMISSIONS None VIII. OTHER ITEMS FOR COUNCIL CONSIDERATION SIDEWALK IMPROVEMENTS iOV°"Council requested staff to report on the estimated tree irrigation and curb replacement costs for the south side of Broadway from Alder to Division and for the west side of Alder from Broadway to Third.The cost for irrigation of small trees spaced thirty feet apart is approximately $2,100.This would pro vide a fully automatic inverted bubbler head or drip system but excludes the cost of any excavation or removal of material except for a 30"tile for equip ment.Curb replacement costs is estimated at $13.50 per lineal foot which includes removal,pouring,and patching asphalt.There 1s also the issue of rectifying a single meter service which provides water to more than one busi ness establishment;there is one on Broadway and one on Alder. Don Goodwin requested that he and six other business owners would like to put trees in the proposed new sidewalk and have the city participate in the cost of the irrigation system. Mr.Rimple stated he was concerned about the survival rate of the existing trees and the proposed new trees. Cecil Lee,Park and Recreation Director,stated that the existing trees are surviving \/ery well and the new trees would have to be the right size and right type in order to maximize survival rates. There was some discussion about whether or not the city would participate in the cost of sidewalk landscaping. Action Taken:Mr.Frederickson moved that the city participate in this 700' project by paying for the irrigation,curbs,and gutters,seconded by Mr. Chandler,and passed unanimously. 4138 CITY COUNCIL MINUTES:5 September 22,1987 Mr.Goodwin stated that he would like permission to place bricks along the building,along the curb,around the trees,and in at the building doors. Action Taken:Mr.Frederickson moved that he be allowed to place brick along the building,along the curb,around the trees,and at the building doors, subject to review by city staff,seconded by Mr.Chandler,and passed unanimously. GRADING CONTRACT REPORT The present grading contract will cost the city approximately $35,000 for /O// 1987.Staff requested Council direction for arranging for grading services for 1988. There was some discussion by the Council on the grading program and it was decided to bring it back at the next meeting. IX.COUNCIL QUESTIONS AND COMMENTS -None X.CITY MANAGER REPORTS AND COMMENTS If)(T)SWIMMING POOL COMPLEX ^Joseph K.Gavinski,City Manager,gave the Council some background on the /OOO ^swimming pool complex.The Park and Recreation Commission has advised the fTl Council on the type of complex they would recommend and suggested a bond issue ^to pay for it.At this time it is up to the Council to determine what direc tion the city should take on this project. It was felt by the Council that there are too many other projects in the pro cess,such as the second lake crossing,sports complex,amphitheater,etc.at this time to gain community support for the swimming pool complex. It was the decision of the Council that nothing be done on this project until strong community support is evidenced. GRANT COUNTY OFFICIALS MEETING Joseph K.Gavinski,City Manager,informed the Council that the Grant County Cities Officials meeting will be held in Ephrata on September 30,1987. SIDEWALKS Joseph K.Gavinski,City Manager,distributed an article from the "Information Exchange"which described a number of different ways various cities handle their sidewalk reconstruction problems. AFFIRMATIVE ACTION UPDATE Joseph K.Gavinski,City Manager,distributed information which stated that the city's minority employees make up 20%of the work force. PROJECT ADVISORY COMMISSION Joseph K.Gavinski,City Manager,suggested to the Council the formation of an area-wide commission to review the wishes,desires,and needs of participating taxing entities. The possibility was taken under advisement by the Council. The regular meeting was recessed at 10:30 p.m.and the Council met in an ex ecutive session to discuss litigation,labor relations,and real estate ac quisition.The executive session was adjourned at 11:00 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 11:00 p.m. City Clerk y^w //XP