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1988 03 224185 CITY COUNCIL CITY OF MOSES LAKE March 22,1988 Members Present:Wayne Rimple,Roger Biallas,Bill Reese,Bill Frederickson, Norman Johnson,David Chandler,and Charles Edwards MINUTES Mr.Edwards moved that the minutes of the meeting of March 8 be approved as submitted,seconded by Mr.Chandler,and passed unanimously. APPROVAL OF BILLS AND WARRANTS ISSUED Action Taken:Mr.Edwards moved that the bills and warrants issued be ap proved,seconded by Mr.Reese,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply and Mr.Bial las abstaining from voting for that portion of the bills to A & H Printers. Vouchers audited and certified by the Finance Director as required by RCW Lf)42.24.080,and those expense reimbursement claims certified as required by RCW rr\42.24.090,have been recorded on a listing which has been made available to _i-the City Council. "3 The vouchers included on the above list as modified by the Council and noted ffl upon said list for the Council meeting of March 22,1988 for the funds listed <£below are approved in the amount of $76,820.54 for all funds. GENERAL FUND $9,826.98 STREET 7,622.04 ARTERIAL STREET 478.11 STREET REPAIR &RECONSTRUCTION 3,207.24 CONVENTION CENTER 1,233.32 STREET IMPROVEMENT 3,422.45 M0NTLAKE PARK 1,957.48 WATER/SEWER FUND 17,165.40 WATER/SEWER CONSTRUCTION 13,579.77 SANITATION FUND 2,256.49 CENTRAL SERVICES 8,077.15 BUILDING MAINTENANCE 119.34 EQUIPMENT RENTAL 7,874.77 TOTAL $76,820.54 The payroll issued on March 18,1988,having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by warrants 32244 through 32383 in the amount of $144,216.63. The claims warrants 27952 through 28065 issued on March 9,1988 were approved for payment at the Council meeting held on March 22,1988 in the total amount of $87,885.72. I. II. CITIZEN INPUT -None CONSENT AGENDA -None III.CONSIDERATION OF BIDS SEWER VACUUM RODDER Four bids were received for the sewer vacuum rodder but only one bid most nearly met the bid specs.The bid was submitted by Inland White and had only /0/7 one exception for the windshield wiper speed.Staff considers this exception minor and suggests it be waived by Council.The other three bids each had major exceptions to the bids specs.Staff recommended that the bid for the sewer vacuum rodder be awarded to Inland White for $134,495.While this was not the lowest bid,it had only one minor exception,and staff believes cer tain machine features best meet the city's needs. John Salberg,Salberg Equipment,stated that they have been selling this type of equipment for the past 22 years.He requested that the bid award be post poned so that additional information could be presented to the city that may not have been available during bid selection and/or spec writing.He pointed 4186 CITY COUNCIL MINUTES:2 March 22,1988 out that they have approximately 130 machines operating in the State of Washington alone.He stated that a front mount hose reel or one mounted be hind the cavity is considered to be a much safer operation than one mounted elsewhere.He stated that the reel tips out of the way for easy access to the motor. Dennis Smith,IPM,Inc.,stated that they were the low bidder,bid a June delivery,and included more equipment than was asked for.He wanted to know why his company,the lowest responsive bidder,was not being awarded the bid. He felt that the machine that was bid,while it did not meet all the specifications requested by the city,would be more than adequate to do the job.He pointed out that two different machines have been demonstrated in the city and the recommended machine has not.He did not feel the city should pay $20,000 over the budgeted amount for a machine that has not been demonstrated. He felt that IPM,Inc.should be awarded the bid as the lowest responsive bidder. Mike Deason,Asst.Director -Operations,stated that the 300 hp speed for the engine was based on what the speed of the machine needs to be when fully loaded and for what grades it would have to climb.The rear hose mount came out last year and the machine at Yakima was inspected.Staff liked the way it would swing to the side for manholes that are behind the sidewalk.The over head hose rotates 320°on a turret which increases the maneuverability at the lift stations over the 180° rotation of some machines.He stated that he talked with Union Gap,Department of Transportation,Mountlake Terrace,Lacey, and Snohomish County which have Salberg machines.They were all happy with the machine except one which has had problems with the water pump and gear reduction box and the service.Port Townsend,Mountlake Terrace,and Everett which have Aquatech and are pleased with the service and machines.Boise, Idaho,Yakima,Winter Park,Florida,Syracuse,New York,and New Town,Con necticut which have Scavenger.The only one in use is in Winter Park,Florida and they have had no problems with it and service is good.The Vac-Con is new to the west coast but Albuqueque has four of them and has had no problems. These machines are complicated and the people working on them need to be trained in their use.r^ There was some discussion by the Council on the different aspects and opera tions of the machines. Rita Perstac,Municipal Services Director,stated that staff has been looking at this equipment for about 3 years.There are certain features on the machine offered by Inland White that best meet the long term needs of the city. Action Taken:Mr.Johnson moved that the bid be awarded to Inland White,the exception to the windshield wiper speed be granted,the additional 5 year war ranty and supply bond not be included,and the trade-in with Soap Lake be con sidered,seconded by Mr.Reese,failed with Mr.Reese,Mr.Johnson,and Mr. Chandler in favor and Mr.Frederickson,Mr.Biallas,Mr.Edwards,and Mr.Rim ple opposed. Action Taken:Mr.Frederickson moved that the bid be awarded to IPM,Inc., the exceptions to the bid specs be granted,the additional 5 year warranty and supply bond not be included,and the trade-in with Soap Lake be considered, seconded by Mr.Biallas. James A.Whitaker,City Attorney,pointed out that if the items are waived by the Council,they are waived for all bidders.Once they are waived as to allbidders,it may change who is a responsive bidder.If the responsive bidders r-| or bid specifications are materially changed,rebidding is necessary. Mr.Biallas felt that the Council should consider the comments from the City I Attorney and perhaps talk with staff about the reasons for their recommendation. Action Taken:Mr.Chandler moved that the item be tabled until the meeting of April 12,seconded by Mr.Johnson,and passed with Mr.Edwards opposed. A study session was set for March 29 at 7:30 p.m. 4187 CITY COUNCIL MINUTES:3 March 22,1988 MONTLAKE PARK DOCKS Staff recommended that the bid for the boat docks be awarded to Topper Indus-//J I tries of Vancouver. Action Taken:Mr.Chandler moved the bid be awarded to Topper Industries, seconded by Mr.Frederickson,and passed unanimously. IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS COMMUNICATION -RESOLUTION - MOSES LAKE SPRING FESTIVAL ~/J?J A Howard Wagner,President of the Moses Lake Spring Festival,presented substan tially the same resolution as last year concerning the Spring Festival.The soap box derby and the obstacle course have been eliminated. The resolution regarding the Moses Lake Spring Festival to be held May 27 - 29,1988 was read by title only. |_f)Action Taken:Mr.Johnson moved that the resolution be adopted,seconded by rr\Mr.Chandler,and passed unanimously. fTl Richard Fitterer stated that according to his contractor the curb in front of /OVo <X.his building does not need to be replaced so city participation is not neces sary.He will be replacing the sidewalk and is requesting permission to use a row of Spanish tile 1.5'to 2'in from the curb to compliment the Spanish tile that will be used in the entrance of his building.He showed the Council a piece of Spanish tile and a sketch showing how the sidewalk would look. It was pointed out that the Council will be looking at sidewalks in Omak and it was felt that this project should be delayed until after that inspection. Action Taken:Mr.Biallas moved that the request be tabled until the April 12 meeting,seconded by Mr.Edwards,and passed unanimously. V.ORDINANCES AND RESOLUTIONS ORDINANCES - CARGO CONTAINERS - 1ST READING Ordinances were presented which prohibit or control the placement of con tainers formerly used for transporting sea-going cargo,railroad cars and cabooses,semi-trailers when intended to be used as storage facilities,or other unit which slides off a chassis or frame when intended to be used as storage facilities.The Planning Commission reviewed the ordinances and recommended they be adopted. Joseph K.Gavinski,City Manager,stated that the Planning Commission recog nized that the ordnances would not do the entire job but felt they should be adopted;amendments could be made at a later date if necessary.The Planning Commission also felt that conditions could to be imposed on the placement of the containers on an individual basis through the conditional use permit process. Mr.Biallas felt the ordinances were not strict enough as the containers are cheap and they look it.He did not feel they should be seen from a street. Mr.Reese did not feel the ordinances were restrictive enough. Mr.Chandler did not feel they should be allowed in either commercial or residential zones. It was the consensus of the Council that the ordinances be made tougher. ORDINANCE -STREET VACATION -MLMC 12.44 -1ST READING An ordinance was presented which sets forth a fee for processing a street /',.. vacation request and establishes that the cost of the appraisal is to be borne by the vacation petitioners. COMMUNICATION -SIDEWALK -FITTERER ,/frfr //3^ ))hlfi //> l*fi 4188 CITY COUNCIL MINUTES:4 March 22,1988 The ordinance creating Chapter 12.44 of the Moses Lake Municipal Code entitled "Street Vacations"was read by title only. Action Taken:Mr.Biallas moved that the first reading of the ordinance be adopted,seconded by Mr.Chandler,and passed unanimously. RESOLUTION -ACCEPT WENDY'S SEWER MAIN Wendy's International,Inc.installed a sewer main along Interlake Road between Broadway and Marina Drive at their expense in 1987.The sewer was installed to city standards and the resolution accepts the sewer main. The resolution accepting a sewer main for municipal use was read by title only. Action Taken:Mr.Johnson moved that the resolution be adopted,seconded by Mr.Chandler,and passed unanimously. .£RESOLUTION -PETTY CASH FUND -POLICE DEPARTMENT The Police Department has requested a petty cash fund be established in the Police Department in the amount of $25. The resolution establishing an account within the General Fund entitled "Petty Cash Fund -Police Department"was read by title only. Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS LAKESIDE SEWER FORCE MAIN Staff requested authorization to call for bids for the Lakeside sewer force main project. Action Taken:Mr.Edwards moved that the request to call for bids be granted, seconded by Mr.Reese,and passed unanimously. VII.REFERRALS FROM COMMISSIONS CENEX LIMITED SHORT PLAT - VARIANCE REQUEST Cenex of Moses Lake has submitted a preliminary short plat for a single lot subdivision located at the intersection of Locust and West Broadway at 1015 West Broadway.The area is zoned C-2,General Commercial and Business.Water main is present in the right-of-way of West Broadway.Sanitary sewer main is present on Locust at the intersection of West Broadway and Locust.The plat is served with city sanitary sewer.Extension of city sanitary sewer main on West Broadway through the length of the plat is required as a condition of preliminary plat approval.The proponents have requested a variance in order to defer the construction of the required sanitary sewer main extension on W. Broadway until required to do so by the city.The Planning Commission recom mended to Council that the variance request be granted with the stipulation that a covenant run with the land for the required sewer main extension at such time as required to do so by the city. Action Taken:Mr.Johnson moved that the variance request be granted with the stipulation that a covenant run with the land for the required sewer main ex tension,seconded by Mr.Chandler,and passed unanimously. VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION LAGUNA DRIVE LID Staff is requesting direction from Council on the proposed Laguna Drive LID on the following: 1.Residents'consensus is for a gravity sewer LID so that septic tanks can be abandoned.Residents have stated they are wiling to LID for sewer if City Council makes the commitment to rebuild Laguna Drive. 4189 CITY COUNCIL MINUTES:5 March 22,1988 The street design is presently undecided as some property owners may not want sidewalks on both sides of the street.Council can decide design at a later date. 2.Should vacant unplatted property be included in the sewer LID? 3.Should the city pay for replacing the existing city water main along Lagu na Drive because it is too small to provide adequate fire flow? 4.Should the city plan to construct both the sewer main and street in the same construction year -preferably 1989? 5.Should the LID be based on per lot assessments as the property owners have requested?The unplatted areas could then be assessed with the front foot or square footage method if those areas are included in the LID. Joseph K.Gavinski,City Manager,stated that the LID petition has been drafted with the supposition that the city would install the street improve ments and the oversizing of the water main with the property owners being re quired to pay for the sewer installation. rf)Mr.Biallas wanted to know how much it would cost to rebuild Laguna Drive. !3"Rita Perstac,Municipal Services Director,stated that it would cost $350,000 J to rebuild Laguna from the bridge to the end of the platted section.She ffl pointed out that if the water line is in good condition and fire flow require- <X ments can be met,it will be looped to Pier 4 at a cost of about $25,000.If it has to be replaced and oversized,the cost would be about $60,000. Action Taken:Mr.Frederickson moved that a gravity sewer be constructed,the city make a commitment to rebuild Laguna Drive through the platted property with the street design to be decided later,the vacant unplatted property between Sage Road and the bridge be included in the sewer LID,the city re place the water main along Laguna Drive,construction of the sewer main,water main upgrade,and street take place in 1989,and the LID be based on per lot assessments with the unplatted area assessed with the front foot or square footage method,seconded by Mr.Johnson,and passed unanimously. CHAMBER OF COMMERCE -AGREEMENT AMENDMENT An amendment to the agreement with the Chamber of Commerce was presented.The /J'/'/ amendment would allow the city to provide the Chamber with some computer equipment and platting services in 1988 rather than paying the Chamber the sum of $5,000 for tourist promotion advertising services. Mr.Frederickson felt that the platting should be done by the private sector. Joseph K.Gavinski,City Manager,stated that the information to plat the property is in the city files since the city platted all around the Chamber when the Civic Center area was platted.The request for aid in acquiring a computer was made to the city because city staff has the expertise. Action Taken:Mr.Johnson moved that the City Manager be authorized to sign the amendment,seconded by Mr.Reese,and passed with Mr.Frederickson opposed. WENDY'S SEWER MAIN REIMBURSEMENT SCHEDULE A reimbursement agreement was presented which established the reimbursement schedule for connections to the sewer main installed by Wendy's International along Interlake Road from Broadway to Marina. Action Taken:Mr.Edwards moved that the City Manager be authorized to sign the agreement,seconded by Mr.Chandler,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS - None pii 4190 CITY COUNCIL MINUTES:6 March 22,1988 X.CITY MANAGER REPORTS AND COMMENTS THIRD AVENUE -SIGNALS Rita Perstac,Municipal Services Director,stated that staff will be solicit ing quotations for the replacement of the controller at Third and Pioneer Way. Staff is also requesting a grant through the Department of Transportation to rebuild the signals at Third and Alder,Division,and Ash.Authorization is requested for the City Manager to sign the application for the grant funds. Action Taken:Mr.Frederickson moved that the City Manager be authorized to sign the grant application,seconded by Mr.Edwards,and passed unanimously. Action Taken:Mr.Frederickson moved that city staff proceed with replacing the controller at Third and Pioneer Way,seconded by Mr.Edwards,and passed unanimously. SIDEWALK PROJECT -OMAK Cecil Lee,Park and Recreation Director,showed some slides of the sidewalk project in Omak. GASOLINE CONSUMPTION REPORT Joseph K.Gavinski,City Manager,distributed a report on the gasoline con sumption for the past 15 years. JOINT MEETING -COUNTY,PORT,AND CITY Joseph K.Gavinski,City Manager,stated that a joint meeting has been tenta tively scheduled for April 4 at 6:30 p.m.in a local restaurant between the County Commissioners,the Port Commissioners,and the City Council. It was the consensus of the Council that April 4 was a good date for the meeting. The regular meeting was recessed at 10:45 p.m.and the Council met in an ex ecutive session to discuss litigation.The executive session was adjourned at 11:25 p.m.and the regular meeting was reconvened.The_reau1arjneetino was adjourned at 11:25 p.m._^^-""^ City Clerk