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1979 11 13LJ 2917 CITY OF MOSES LAKE MOSES LAKE,WASHINGTON CITY COUNCIL MEETING -REGULAR MEETING November 13,1979 POLICE/COUNCIL FACILITY 8 p.m. Members Present:Steve Shinn,Don Swanson,Barry Ziegler,Jim Barney,Eric Skaug,Bob Hill,and Kent Jones The meeting was called to order at 8 p.m.by Mayor Swanson. Mr.Shinn requested that the comments made by Mr.Duncan at the meeting of October 23,1979,as follows,be placed into the minutes: Duncan:I came down to sympathize with you people.I pump water out of my well //>7 now.The box factory has to have fire protection.I have never made an appli cation to the DOE for transfer of permit or anything,so I'm kind of sitting in an awkward position on the sideline.However,they are courteous enough to talk with me occassionally.The head man has told me,probably three months ago,that they are arranging it.He asked me if I cared about my water permits or about the money.I don't care about permits,just money.He said well permits don't cost anything.But wells cost a bundle.He said it is being arranged with the cities in the Columbia Basin,to give them top priority over all farming.If domestic public use does not have water,there won't be any water at all.They are in the process of arranging it right now,they keep in touch with me once a week,to provide a permit for you people to use my well as a point of withdrawal.It just takes time to go through some of the stumbling blocks.You fellows have the money,I've got the water. Mr.Shinn moved that the minutes of the meeting of October 23 be approved as amended,seconded by Mr.Ziegler,and passed unanimously. APPROVAL OF BILLS REGULAR BILLS AMOUNT GENERAL $28,074.76 STREET 1,680.38 ARTERIAL STREET 3,770.30 URBAN ARTERIAL 715.50 COMMUNITY DEVELOPMENT BLOCK GRANT 18.25 WATER/SEWER 8,066.69 SANITATION 20,844.85 WATER/SEWER CONSTRUCTION 20,863.16 EQUIPMENT RENTAL 36,032.42 LID #43 33,370.68 LID #46 2,089.68 TOTAL $155,526.67 Mr.Ziegler moved that the bills be approved as submitted,seconded by Mr.Jones and passed unanimously.Warrants 9354 to 9480 were approved for payment. I.CITIZEN INPUT None II.CONSENT AGENDA Mr.Ziegler moved that the following items on the Consent Agenda be approved: 1.Acceptance of Work -3rd Avenue Storm Drain //fr6> 2.Extension of Letter of Credit -Dennis Ward -Loop Plat /Ap 6? 3.Acceptance of Work -Lakeway Drive -LID #42 /P// 2918 CITY COUNCIL MINUTES:2 November 13,1979 /0/3 4.Resolution -Authorization to Sign Easement Documents -LID 45 //3f 5.Mutual Aid Agreement -Moses Lake Port District -Fire Department /Of*/6.Proposal and Agreement -Renewal of Contract -Chevron USA -gas fiLpbl.Consideration of Bids -Subaqueous Sewer Force Main Materials -awarded to U.S.Pipe &Foundry for $47,357.45 seconded by Mr.Jones,and passed unanimously. III.CONSIDERATION OF BIDS None IV.PETITIONS,COMMUNICATIONS,OR PUBLIC HEARINGS COMMUNICATION -APPEAL -DENIAL OF MERCHANT POLICE LICENSE - ORMAN |0 A letter was read from R.Douglas Zenor,City Manager,which stated that an appli cation by Alford Orman for a Merchant Police Officer's Commission was denied by Acting Police Chief Palmer because he is not yet 21 years of age.Mr.Orman has requested Council review of this denial. Mr.Ziegler moved that the recommendation by Chief Palmer to deny the application be accepted,seconded by Mr.Hill,and passed unanimously. Mr.Barney wanted to know if anything has been done on the proposed Merchant Police ordinance.Mr.Zenor stated that city staff is in receipt of a number of different city merchant patrol ordinances and if Council desired,staff would prepare a draft and present it tothe Council at a future Council meeting. COMMUNICATION - MOSES LAKE FESTIVAL COMMITTEE \ff A letter was read from R.Douglas Zenor,City Manager,which stated that the Greater Moses Lake Float and Festival Inc.is proposing a three day,fourth week-end in May,Moses Lake Community Festival. A letter was read from Robert Wallenstein,Chairman of the Community Festival Committee,which stated that the committee is exploring the feasibility and develop ment of an annual festival event beginning in 1980.They are requesting Council support,both cooperative and financial. Faye Mas1en,representing the Festival Committee,stated that the committee is in the formative stages of the proposed festival at this time and there is a need for seed money for this year and requested the Council keep this in mind when they work on the budget.She stated that meetings are held every week to discuss this event.She stated that they hoped this would be self-supporting after the first year and they hope to gain recognition such as that enjoyed by the Lilac Festival and the Apple Blossom Festival. Mr.Zenor suggested that the City Manager review the budget to see if funds could be available for such a project. Mr.Hill moved that the City Manager bring back to the Council a plan of where, when,how much,whether,and the legality of providing funds for this project, seconded by Mr.Barney,and passed unanimously. /3 COMMUNICATION -GRANT COUNTY HOUSING AUTHORITY -HOUSING PROJECT A letter was read from R.Douglas Zenor,City Manager,which stated that the Grant County Housing Authority is proposing a 24-unit housing project to be located within or near the City of Moses Lake subject to approval by the City Council. A letter was read from David Haley,Board Chairman of the Housing Authority of Grant County,which requested approval from the City Council for the construction of a 24-unit housing project for farm workers. V J 2919 CITY COUNCIL MINUTES:3 November 13,1979 Mr.Zenor stated that a representative was supposed to be present to answer any questions the Council may have but since there was none it was his understanding that they could not go ahead with the project without the Council's approval.He stated that Mr.Snelgrove mentioned that this 24-unit project would not be located in one area.It would consist of duplexes and fourplexes scattered around the city or near the city. Mr. Jones stated that there are several hundred units available at the base and he wanted to know if discussions had taken place on keeping those and using them instead of building new ones. Mr.Hill moved that this be tabled indefinitely until a representative from the Housing Authority is available to answer the Council's questions,seconded by Mr. Jones,and passed unanimously. V.ORDINANCES AND RESOLUTIONS RESOLUTION -ACCEPTING FRANCHISE EASEMENT -CLOVER/KITTLESON LID ,p A letter was read from Robert E.Townsend,Public Works Director,which stated that it is necessary to cross Highway 17 with sewer and water mains which are a part of the Clover/Kittleson LID.Since Highway 17 is under the jurisdiction of the State of Washington,Department of Transportation,it is necessary to obtain a utility franchise permit. The resolution accepting a franchise from the Washington State Department of Transportation was read by title only. Mr.Ziegler moved that the resolution be adopted,seconded by Mr.Jones,and passed uanimously. RESOLUTION -VEHICLE USE POLICY A letter was read from R.Douglas Zenor,City Manager,which presented a resolution setting forth a policy on city owned vehicle use. Mr.Hill stated that it was his understanding at the study session on this subject that Mr.Zenor was to come back with a policy and guideline for use of vehicles which was to be published in the employee manual.He stated that he would like to see something,other than this resolution,on how,where,when,why,what,where fore,and who will be riding in the city vehicles. Mr.Ziegler moved that this resolution be tabled and a firm statement be presented at the January 8th meeting on how the city is using its vehicles,seconded by Mr. Shinn. Mr.Barney stated that it is not the Council's position to tell the City Manager what he is supposed to do with his employees and vehicles.Mr.Hill stated that a tabling motion is not to be discussed. The motion failed with Mr.Skaug,Mr.Barney,Mr.Jones,and Mr.Swanson opposed. Mr.Barney stated that it was his understanding that this was to be brought back as a resolution that the City Manager would set out some guidelines for staff members and people using the vehicles.It is not up to the City Council to dictate who drives what and where. Mr.Hill stated that certain specific questions were asked to be covered such as who is riding in whose vehicles,where they are going and at what hours,where they are going to stop,and so forth.He stated that it was his understanding that the City Manager was to bring back this information,not a resolution.This"resolution gives him the authority to do anything he wants with city automobiles. Mr.Jones stated that he felt the resolution was a good one but that the Council is also looking for a policy statment so that there is a clearer understanding of the usage of city vehicles. 2920 CITY COUNCIL MINUTES:4 November 13,1979 Mr.Skaug stated that the Council has made clear its concerns on the use and misuse of city vehicles.He stated that the Council has to allow the City Manager to handle certain things as objectively as possible.He felt that the proposed reso lution gives the City Manager the authority to set up vehicle use policy. Mr.Hill stated that the city staff spent a week in Chelan working on an adminis trative code and it was his understanding that the City Manager was to bring back the guidelines on vehicle use that would be incorporated into this book. Mr.Shinn stated that he agreed with Mr.Hill on this as he thought further data would be presented before a resolution. Mr.Zenor stated that he felt the policy should come first and after it is approved by the legislative body then the administration takes that policy and writes an administrative code that sets forth the particulars of that policy. Mr.Skaug stated that he felt the Council is delving into areas that are not the perogative of the Council.The Council is to deal with policy not adminstration. The resolution setting forth usage policy for city owned vehicles was read by title only. Mr.Jones moved that the resolution be adopted,seconded by Mr.Barney,and passed with Mr.Shinn,Mr.Hill,and Mr.Ziegler opposed. VI.REQUESTS TO CALL FOR BIDS None VII.REFERRALS FROM COMMISSIONS None VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION REQUEST OF DATE FOR STUDY SESSION -CITY AND GEORGE MADDOX "1 |1&A letter was read from R.Douglas Zenor,City Manager,which stated that a meeting was held with Mr.George Maddox to discuss the current situation with regard to the City of Moses Lake water rights,water certificates,and the status of the Duncan Well Project.This time with Mr.Maddox was so valuable and informative that Mr. Zenor felt the City Council should also hear a similar presentation. The Council set December 18 at 8 p.m.to hear Mr.Maddox. REQUEST OF DATE FOR PUBLIC HEARING -COMPREHENSIVE PLAN A letter was read from R.Douglas Zenor,City Manager,which presented the revised Comprehensive Plan Goals and Policies and requested a public hearing be set for November 27 for official consideration of the Comprehensive Plan Goals and Policies. Joe Gavinski,City Attorney,stated that he has done research in the area of zoning, planning,and the adoption of a comprhensive plan.A comprehensive plan is merely a blue print,a guide for the legislative body in passing zoning ordinances.He stated that the comprehensive plan is not regulatory and it just proposes it does not dispose.The plan should be followed to the utmost and the object of the plan is to prepare something for this Council and future Councils to follow.He stated that there is a case in Washington law which states that a comprehensive plan is only a blue print and does not supercede existing ordinances. Mr.Skaug moved that the public hearing be set for November 27,seconded by Mr. Barney,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS None I? n 2921 CITY COUNCIL MINUTES:5 November 13,1979 X.CITY MANAGER REPORTS AND COMMENTS LID 44 /J/i R.Douglas Zenor,City Manager,stated that he would like the Council to review the sidewalk situation adjacent to the Ripple Tavern.He stated that it has been discussed with Mr.Watson and he is in agreement with the proposed change. M.G.McLanahan,Assistant Public Works Director,stated that several proposals were presented for parking by the Ripple Tavern because it was built before the present ordinance and there is not sufficient parking available.He stated that the Council's motion had eliminated the sidewalk from a portion of this LID.This sidewalk should be constructed at this time and Mr.Watson has agreed to put the sidewalk in if the Council will amend the motion. Mr.Ziegler moved that the motion be amended to include sidewalks on tax number 4097 as shown by Mr.McLanahan,seconded by Mr.Barney,and passed unanimously. BUDGET /O/O R.Douglas Zenor,City Manager,stated that a meeting has been scheduled for Wednesday,November 14 at 7 p.m.to discuss the budget.He presented an update of current projects,capital outlay,comparison of 1979 budget to expenditures,over view of classification of expenditures by object,and an overview of what is involved in the classification of expenditures by object for last year and this year.Also included were letters requesting participation in Revenue Sharing funds. REPORT ON COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION PROGRAM R.Douglas Zenor,City Manager,stated that the Council requested that staff locate, if possible,a consultant to guide the city in their preparation of the housing rehabilitation program in the mid-Peninsula area.The consultants that have been approached are talking about $33,000 for one months advice to the city.Necessary forms and procedures have been devised by another city and staff has contacted them and the forms are available now.The federal government also held a seminar which took participants through the process and it is staff's opinion that in conjunction with the materials that have been generated from Walla Walla plus the seminar, specifically designed for Community Development projects such as Moses Lake's,the city can do as good a job for a lot less cost,with the addition of one additional person.Mr.Zenor recommended that staff be authorized to proceed on this project on an in-house basis. Mr.Zeigler moved that the work on the Community Development Block Grant be done by city staff,seconded by Mr.Shinn,and passed unanimously. The meeting was adjourned at 9:30 p.m. City Clerk Swanson,Mayor ATTEST: