1970 07 14Council Meeting -Regular Session July 14,1970
Council Chambers '.,,..8:00 P.M.
Present were:Bob Hill,Bill Moe,Norman Johnson,Gordon Ebbert,Otto Skaug,
Dr.Ernest Lindell and Michael Boyle.
Mayor Otto Skaug-called the meeting to order.Minutes of the June 23,1970 meeting
were approved as written upon a motion by Ernest Lindell,second by Michael Boyle.
Motion carried.
REGULAR BILLS TOTAL AMOUNT PAID
General Fund 4,334.21
Library 655.86
Park 1,966.11
Street 4,521.13
Urban Arterial 4,226.40
Equipment Rental 1,269.57
Water &Sewer 9,812.68
Sanitation 7,105.53 -
Motion by Michael Boyle to pay the regular bills.Second by Norman Johnson.
Motion carried.
SPECIAL BILLS
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Urban Arterial Fund
Lewis-Redford Engineers,Inc.
Dorset Building
100 116th Avenue S.E.
Bellevue,Washington 98004 612.45
For April 1 through April 30,1970 consulting services on Pioneer Way Project.
Lewis-Redford Engineers,Inc.677.15
For May 1 through May 30,1970 consulting services on Pioneer Way Project.
Lewis-Redford Engineers,Inc.299.61
For May 1 through May 30,1970 consulting services -Broadway
Motion by Bob Hill to pay these special bills.Second by Ernest Lindell.Motion carried.
Water Fund
Frank L.Zimmerman
2 004 Belair Drive
Moses Lake,Washington 1,711.71
Estimate #6 progress payment for Contract #69-07.Drilling of Well #10.
Motion by Norman Johnson to pay this special bill.Second by Michael Boyle.
Motion carried.
:PUBLIC HEARING -ORDINANCE NO.611 AMENDING R-3 ZONETO ALLOW KEEPING OF
.HORSES (Second Reading)S0S*
Mayor Skaug opened the public hearing on the adoption of Ordinance No.611 amending the
l R-3 zone to allow keeping of horses.There were no comments from those attending the
hearing.No written protests were submitted.It was moved by Bob Hill and seconded by
Norman Johnson that the public hearing be closed.
Ernest Lindell moved that the Council adopt the second reading of Ordinance 611.Motion
seconded by Bob Hill.Motion carried.
1482 „.July 14,1970
ORDINANCE -ESTABLISHING STREET GRADES ON SEVENTH AVENUE (First Reading)
\°\[\A letter was read from the Piiblic Works Director stating that grade establishment on
Seventh Avenue from Division Street to Chestnut Street is needed to insure minimum cover
over the trunk line being installed on the Pioneer Way,Phase II Project.The Ordinance
establishing grades on Seventh Avenue was read by title only.
Michael Boyle moved that the first reading of the Ordinance be adopted.Second by
Mayor Skaug.Motion carried.
ORDINANCE -ESTABLISHING STREET GRADES ON MARLO STREET (First Reading)
^y A letter was read from the Public Works Director stating that grade establishment on
Mario Street from Lee Street to West Broadway Avenue was requested by adjacent property
owners.The Ordinance establishing grades on Mario Street was read by title only.
Bob Hill asked if the residents on Mario Street all agreed to this level.City Manager
Waggener stated that the grades are established by the City Engineering Department and
are not presented to the public,although every effort is made to accomodate adjacent
properties.Norman Johnson moved that the first reading of Ordinance be adopted.Second
by Michael Boyle.Motion carried.
RESOLUTION NO.5 07 ESTABLISHING POSITIONS IN POLICE DEPARTMENT
A letter from the City Manager was read,stating that in order to place the Moses Lake
Police Department Officers in the Law Enforcement Fire Fighters'Retirement Program,a
resolution establishing positions within the Police Department must be submitted to the
administrators of that program.
Resolution No.507 establishing positions in Police Department was read by title only.
Bob Hill asked what the status of the ladies in the Police Department is and if they would
qualify under this retirement program.City Manager Waggener stated that the ladies in
the department are considered "civilians"and are eligible for membership in the i—-
Statewide City Employees Retirement System.'
Mayor Skaug moved that Resolution No.507 be adopted.Michael Boyle seconded motion.
Motion carried.
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MC ATEE &HEATHE ESCROW AGREEMENT ON PIONEER WAY PROTECT
A letter was read from the Finance Director stating that under Chapter 38 of the Extraordinary
Session Laws (1970),a contractor doing public work for a municipality has the authority
to designate an escrow agent for the purpose of depositing monies due him under the
contract.Mr.McAtee has designated Washington Trust Bank of Spokane for this purpose qq
and has requested that the City execute an escrow agreement designating said firm for the 03
purpose of paying monies due under the contract.j2
City Manager Waggener commented that this escrow agreement allows the 10%of each pP^
payment to the contractor,.usually held by the City,to be placed in escrow so that it
can be invested and working for the contractor during the time it is being held by the
City.Previously,interest from this 10%deposit has accrued in the City's favor.On
a large contract such as Pioneer Way,Phase II,the 10%deposit is a sizable amount of..
money and in fairness to the contractor,an escrow agreement such as the one before
Council is a reasonable arrangement.
Motion by Bob Hill to approve McAtee &Heathe Inc.Escrow Agreement.Motion
seconded by Ernest Lindell.Motion carried.
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July 14,1970 146^
RETAIL TRADESMEN -REQUEST TO COVER PARKING ENTERS FOR SIDEWALK SALE
A letter was read from Greater Moses Lake Chamber of Commerce Manager Logan Beam,
stating that sidewalk sale promotions originally scheduled for July 17 and 18 have been
re-scheduled for July 24 and 25.The Retail Trade Division of the Chamber of Commerce
requested permission from the City of Mpses Lake to cover the parking meters for this
two day sales promotion.
Norman Johnson moved that the request of the retail tradesmen to cover parking meters for
the two day sidewalk sale of July 24 and 25 be granted.Motion seconded by Michael
Boyle.Motion carried./
MOSES LAKE FIRE,DEPARTMENT -SUMMARY OF FIRES DURING HOLIDAY PERIOD.
A memorandum from Fire Chief Beeman reporting the number of fires in Moses Lake during
the Fourth of July holiday period,was read to the .Council.The memorandum stated:
"Over the July 4 holiday,the Fire Department extinguished three grass fires that
were contributed directly to Safe and Sane Fire Works.
Two of these fires were caused by sparklers and one by a California Candle;all
of the safe and sane type.
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On July 2,1970,this Department extinguished a grass fire in the 1000 block on
Marina Drive;a vacant lot directly in the rear of the Jet Motel.Investigation
showed two small,children had been playing with sparklers in the field before the
fire occured.The sparklers were also found in the area where the fire had
started.
On July 4,1970 at 9:51 P.M.,a grass fire was extinguished at 1036 West
Broadway (directly in the rear of Bee's Drive-in),evidence showed the fire had
been started by a California Candle.The Candle was laying in the burned cheat
grass at the point where the fire had originated.
On July 4,1970 at 10:46 P.M.,the Fire Department extinguished a grass fire in
the 5 00 block on Nelson Road.Investigation of the fire proved a small boy age 9,.
was playing with a sparkler and had thrown it into a vacant field while it was still
burning and ignited the cheat-grass."•m
George Ebbert asked if efforts were made by the Fire Department to contact parents of
children involved in setting fires.Fire Chief Beeman said that parents are contacted in
every case possible.He stated that if safe and sane fireworks are continued to be sold,
the Fire Department will have to begin a campaign to increase parental participation.
Bob Hill asked if the Fire Department knew how many fires occured outside of Moses Lake
during this same period.Fire Chief Beeman stated that he had contacted Chief Simmons
w ho had reported two fires during this period;both caused b y firecrackers.
Ernest Lindell commented that two of the fires on the report were quite close in time;one
occuring at 9:51 P.M.and one at 10:46 P.M.and asked Chief Beeman what would happen
if a commercial building should catch fire during such a period.Fire Chief Beeman stated
that if .there were many small fires at the same time,the Department wo uld not have the
staff or the equipment to fight a fire of any size.He further stated that although there
was no property damage from the fires during this period,one fire did come very close to
the Jet Motel and could have caused a great deal of damage.
Bill Moe asked Chief Beeman if the Fire Department could request assistance or stand-by
from other Fire Departments.Chief Beeman said that the City does have a mutual aid
agreement with the County Fire Department.
Mayor Skaug asked Chief Beeman if he had a dollar cost per fire he could furnish the
Council.Chief Beeman said he could determine this cost and bring it to the Council.Bob
Hill requested that the Fire Department determine what the fires occuring as a result of
Safe and Sane Fireworks during the July 2 through July 4 period cost the City.
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1484 July 14,1970
BUDGET ACCOUNTING REPORTING SYSTEM -CITY MANAGER
City Manager Waggener reported that the City is required by the State to enter into a new
budget accounting reporting system,effective January 1,1971.The budget the City adopts
this fall must be predicated on the new system,which is an output oriented budget pro
cedure,placing emphasis upon benefits provided to the community.
The new budgeting system is designed to employ more modern concepts in budgeting and
to more properly place administrative emphasis in the budget process.The concepts in
clude budgeting by function,long range planning,analytic narrative descriptions,pro
gramming,establishment of objectives and priorities and it is future-oriented in contrast
to the City's present control budget which is past-oriented and of a more detailed nature.
The new system was designed to incorporate program development and budgeting as an
integral part of the budget process.Mr.Waggener stated that the program budgeting
feature is considered optional at this time because sufficient data is not available to
intelligently instigate that phase;however the accounting system as established by the
State Auditor's Office provides a format for the submittal of data on a regular basis by
direct punch card input and the City may well anticipate mandatory planning/program budgeting
at a time the State deems it practical.
He stated that at inception,the new method will be burdensome and more time consuming,
requiring detailed accountings of each employee's time.Segments of the budget are broken
down into function rather than fund and it is possible that the new method may produce
some changes in organizational structure to achieve planning goals.
Mr.Waggener stated that the 41stLegislature (1969)enacted legislation requiring the
State Auditor to adopt and prescribe this method for all cities and towns (with a population
of 8,000 or more)and counties to use for estimating receipts and expenditures in their
annual budgets.This legislation was enacted to establish a uniform accounting system,
enabling the State to determine the cost of various governmental functions and to produce
more efficient governmental agencies,able to perform with a greater consideration of
community needs .
Mr.Waggener explained that he was introducing the budget accounting reporting system
to the Council at this time for their information and that Finance Director Charles
Davenport would review the new system in detail with them at their next meeting.
Meeting adjourned.
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Mayor Otto M.Skaug
ATTEST:
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ity Clerk,Charles Davenport
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