1970 10 27COUNCIL MEETING -Regular Session October 27,1970
Council Chambers
Present were:Bob Hill,Norman Johnson,Bill Moe,Gordon Ebbert,Otto Skaug,
Ernest Lindell,and Michael Boyle.
Mayor Otto Skaug called the meeting to order.Minutes of the October 13,1970
meeting were approved as written upon a motion by Norman Johnson,second by-
Otto Skaug.Motion carried.
REGULAR BILLS TOTAL AMOUNT PAID
IS 12
GENERAL FUND $2,875.11
L-1 LIBRARY 339.94
.'PARK 1,121.56
STREET 1,753.89
URBAN ARTERIAL 2 0.04
EQUIPMENT RENTAL 279.98
WATER AND SEWER 2,608.94
SiANITATION 7,296.19
Motion by Bob Hill that the regular bills be paid.Second by Dr.Lindell.Motion passed
SPECIAL BILLS
WATER &SEWER FUND
\J
Stevens,Thompson &Runyan,Inc.$4,624.61
700 Plaza 600
Seattle,Washington 98101
For professional services rendered in accordance with a contract dated March 27,
1969.Invoice #5 covering the period from August 29,1970 through September 26,1970.
Motion by Michael Boyle that this special bill be allowed for payment.Second by
Bill Moe.Motion carried.
Warrant Nos.5248 through 5322 in the amount of $20,920.26 were approved for payment
REQUEST BY E.J.EBEL &ASSOCIATES -TO PLACE A MODULAR CONSTRUCTED DISPLAY
HOME ON VACANT LOT ADIACENT TO ASH STREET &THIRD AVENUE
A letter was read from the City Manager,Chet Waggener,stating that Mr.Ebel
appeared before the Planning Commission requesting to place a modular constructed
home in the C-1 (Central Business Zone)for displaypurposes.The Planning Commission
has recommended to the City Council that it is a similar use to those listed in the
C-1 Zone and that it be allowed,subject to the restrictions and requirements in the
letter submitted to the Planning Commission by the Fire Department on October 9,1970,
as follows:
1.No regular or permanent office would be established in the building.
2.In the event adjoining properties are built upon and the building in question
falls within fifty feet cf adjoining buildings,it shall be immediatelyremoved.
3.If at any time the building is determined by the Fire Marshal to have
become a hazard to adjoining properties,it shall be immediately removed.
Motion by Norman Johnson to accept the recommendation of the Planning Commission
including the restrictions recommended by the Fire Department,and grant the request.
Second by Gordon Ebbert.Motion passed unanimously.
Mr.E.J.Ebel was present and thanked the Council for approving the request.
He also asked the Council about erecting a modular home for occupancy in a resi
dential area in the near future.
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October 27,1970
City Attorney,John Calbom,pointed out that a building located outside of the
city limits,in the county,cannot be brought into the city,but these modular units
are constructed intending to be moved irto a city.On that basis,if they meet the '
building code,it will not be conflicting.
John Taylor,Building Inspector,stated that the modular homes constructed by
Vista Homes Division of Utah Mobile Homes meet the Building Code,and therefore,
qualify to be placed in any city within the United States that has adopted the Uniform
Building Code.
x PHEASANT RUN MOBILE VENDING &CATERING -REQUEST FOR LOADING ZONE.,\P
This request was carried over from the meeting on October 13,1970 when the
Council voted to postpone action due to discrpencies noted to be clarified or
removed before the next Council meeting.
A letter was read from John Taylor,Building Inspector,noting that the City of
Moses Lake has discouraged loading zones on public streets.11 is to the advantage
of an owner to eliminate congestion from his business,and also from the businesses
adjacent to him by developing parking facilities in alleyways and driveways to the
rear of the building.The rear access of this business could be designed to
accommodate loading of his trucks,unloading of freight shipments and litter con
tainers,which are placed on the public sidewalk and detract aesthetically from the
appearance of the City.He further stated that he has contacted Ralph Davis,owner of
the building,and he has agreed to provide a rear access door to this portion of the
building,as well as a garbage container storage area at the rear of this building.
In his letter he also mentioned that to remove the parking meters,install loading
zone signs and paint curb,the cost would be in excess of $100,and should the
catering service relocate,and the loading zone no longer be necessary,it would
cost approximately $100 to reinstall the parking meters and remove the signs.
As an alternative,2-hour parking signs could be considered,but the cost factor still
exists.
He recommends that Mr.Melikan be asked to develop and use a rear door access
for loading and unloading.
Motion by Norman Johnson to postpone action again until Mr.Melikan can be
present and report on progress made by the owner of the building in furnishing
rear access for his business.Second by Bill Moe.Motion carried unanimously.
A1
REQUEST TO LEASE ELECTRONIC DATA PROCESSING EQUIPMENT
A letter was read from the Finance Director,Charles Davenport,explaining the need
for the City to update its accounting system,and mentioned that the electronic
accounting machine which we have at this time,does not have the capacity of process
ing records to accommodate the additions as prescribed by the State Auditor's office,
which has required a new budget-accounting-reporting-system for cities in Washington
over 10,000 population.He recommended acquiring a computer whereby the city would
be able to establish all of our accounting records in the machine as well as utilize it
to other departments for the purpose of inventory control records,election records,
traffic counts,and many other uses outside of the required financial records.In
addition to this,it would give us the capability to systematically analyze our pro
gram by cost as compared to benefits.If we do not go into the computer field for
maintenance of our records,it will be necessary to retain additional personnel,and
then only to satisfyrequirements of the State.
In review of equipment such as the Burroughs 6000 Series,the National Cash Register
Century Series,the IBM Systems/3 Series and a combination unit of Univac with IBM
peripheral hardware,the IBM Systems/3 will best meet the requirements,it is flexible
as to growth and will be sufficient to meet the present as well as expanded require
ments for the foreseeable future.
The present 6400 magnetic electrical accounting machine has served the City well.
The City purchased this system and at the present time,it has been amortized when
compared to a lease program for the 6400. Several small communities have expressed
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October 27,1970 .1514
an interest in obtaining this system,should we desire to sell.
The Finance Director recommended that the City Manager be authorized to enter into
a lease agreement for the IBM Systems/3,with installation expedted the early part
of 1971.
Dave Billow,Marketing Representative for the IBM Systems/3 Computer,was present
and showed a film of the computer which he thought would best describe and in turn view
the computer.He pointed out the small space it requires,its simplicity of operation
and unlimited capacity in that it will never ougrow its capacity to accommodate the City
in accurately and efficiently do the accounting procedures as well as provide timely
and meaningful records.The RPG Computerlanguage is a simple language,therefore,
it is not time consuming in teaching operators.
The City Manager commented that the Systems/3 is also the least expensive of any
of the machines mentioned that he and the Finance Director have checked out,and
also noted that the cost through a Service Bureau would amount to approximately
$2100 per month,and that would be to handle only B-A-R-S requirements by the State.
Bob Hill stated that the cost would be about $18,000 for thetfirst year of operation
and suggested these figures be included in the 1971 overall budget figures for review.
City Manager,Chet Waggener,commented that he hoped the City could have it in
operation by April,1,and pick up one quarter of the 1971 year at that time.All
the cost accounting will need to be in accordance with BARS by January of 1971.
While awaiting delivery,Programmer Training &Executive training can be accomplished
during this time.
Bill Moe made a motion to authorize the City Manager to enter into an agreement
for lease of the IBM Systems/3 Computer.Second by Michal Boyle.Voting in
favor of the motion:Boyle,Lindell,Skaug,Ebbert and Moe.Not in favor of the
motion:Hill and Johnson,Motion carried.
PROCUREMENT OF INSURANCE FOR CITY
/02/
The City Council had a special study session on October 26,1970,regarding handling
of insurance for the City.
Norman Johnson madea„motion to instruct the City Manager to invite jproposals,
following the lines of our present policy from Security Associates,Inc.,;
Hansen,Harmon &Blessing;and Rogers &Norman.Second by Ernest Lindell.
Motion passed unanimously.
MUNICIPAL TRACT #3
City Manager,Chet Waggener,stated that the plat had not been made available for
this meeting and suggested delaying any action on it until the next meeting.The
Council concurred.
CITY OWNER PROPERTY -PROPOSED DISPOSAL
yoyoAletterwasreadfromtheCityManagerstatingthatatabulationandmaphadbeen
prepared of all city owned properties.The map shows three categories and includes
properties on which city facilities are located and thus are not available for dis
posal.Other parcels that could be sold but should be retained for possible future
municipal purposes are also indicated,and the remaining parcels are of no foreseeable
value to the City.He requests authorization from the Council to list the saleable
properties with the local realtors so the properties can be sold on the same basis they
would handle sales of privateproperty within the city.Final determination to sell.-.!a
parcel would need to be referred back to the City Council for a Resolution authorizing
the sale.
Dr.Lindell asked if the city would require cash or to make allowance for time
payments?
The City Attorney,John Calbom,was consulted and stated he would check it out.
Bob Hill moved to delay this until the Council received a legal opinion from the
/City Attorney.Second by Bill Moe.
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October 27,1970
Dr.Lindell felt perhaps there is no reason to delay this if the final determination
would need to be referred back to the City Council for a Resolution authorizing the
sale.
»v
City Attorney,John Calbom,commented that some of the property might not normally
be considered approved FHA property.
Voting in favor of the motion:Hill,Moe,Johnson and Boyle.
Voting not in favor of the motion:Lindell,Skaug and Ebert.
Motion carried -to delay this item until a legal opinion is received from the
City Attorney.
CHARLES DAVENPORT -ELECTED TO BOARD OF WASHINGTON FINANCE OFFICERS ASSOC
A letter was read from Royce Lawrence,Secretary of the Washington Finance Officers
Association,stating that the Association is proud to announce that Charles Davenport
has been elected to the Board for the ensuing year.The election took place at the
Annual Convention held in Richland,October 14-16,197 0.
The organization has been recognized as a leader in promoting improvement in
Governmental accounting,budgeting and reporting procedures in the State of
Washington,and felt the Mayor and City Council will want to recognize the honor
that has been bestowed upon Chuck in selecting him to assist in leading and directing
the Association for the 1970-71 year.
Mayor Otto Skaug concurred with the Association and felt they could not have
elected a better man.
Meeting adjourned.
MAYOR,OttcMM.Skaug
ATTEST:
City Clerk.,Charles Davenport