1970 12 221532
COUNCIL MINUTES -Regular Session December 22,1970
Council Chambers 8:00 P.M.
Members present:Councilman'Hill,Moe,Ebbert,Skaug,Lindell and Boyle.
Councilman Johnson was not present.
Mayor Otto Skaug called the meeting to order.He called for a motion to approve the
minutes of the regular meeting held on December 8,1970.Councilman Hill noted
when the item came up regarding appropriating money to the 1970 Budget for improvement
of Broadway Avenue -he asked Mr.Weaver,Public Works Director,about over-riding
costs for future bills and was really referring to the Phase II project,and the Public
Works Director answered the question thinking he was referring to Broadway.At this
time City Manager Waggener stated,that if the Council wished,they could have a more
detailed report on the Phase II project.Councilman Hill stated,not at this time,and
made a motion to approve the minutes of the regular meeting held on December 8,1970.
Second by Moe.Motion carried.
REGULAR BILLS TOTAL AMOUNT PAID
GENERAL $7,534.08
PARK 739.74
STREET 95.86'
URBAN ARTERIAL 2,195.00
EQUIPMENT RENTAL 1,718.11
FIREMENS PENSION & RESERVE 68.28
WATER AND SEWER 1,181.49
SANITATION 7,122.19
Motion by Boyle that the regulars bills be paid.Second by Lindell.Motion carried.
j SPECIAL BILLS :
^J Stevens,Thompson &Runyan,Inc.$ 4,026.04
700 Plaza 600
Seattle,Washington 98101
Water & Sewer Facilities -Preliminary Engineering for period October 25 through
November 21,1970.Final Invoice No.7 for payment under contract.
City Manager explained this was a cost plus contract,but to protect the city a
ceiling was placed on it.By cost plus they over-ran by $961.21,but the cost to
the city under the contract is $27,000 with Stevens,Thompson & Runyan absorbing
the $961.21.
Motion by Hill that this special bill be allowed for payment.Second by Boyle.
Motion carried.
Warrant No's.5572 through 5652 in the amount of $24,680.79 were approved for payment.
PUBLIC HEARING (Continued) -1971 BUDGET -ORDINANCE NO.618
The Mayor opened the public hearing;a continuation from the meeting of
;|December 8,1970,and invited comments or questions from those attendingU-There being no further discussion by the public,he declared the public hearing
closed and turned it over for Council consideration.He stated the Budget has
been submitted,and several study sessions have been held regarding it,and
for miormation purposes of the press and to re-enlighten the Council,the
^15,000 was included in the Park &Recreation Fund for the lighting of Larson
*f ,',an^e exPenses the Inter-Racial Commission has requested is now •included in the general administrative budget and increased to $1,000 also
making it available to all Commissions that Courcil has appointed,for t^eir
needs to utilize it pertain ing to work ofthe Commissions.
Motion by Hill to adopt Ordinance No.618,adopting the 1971 Budget for the
City of Moses Lake. Second by Boyle.
1533
December 22,1970
Councilman Moe asked the City Manager regarding his letter of November 10,
1970,accompanying the preliminary issue of the budget,that portion covering
the Airport,he did not quite understand what he was referring to where he men-
.tioned development of the airport in the near future.City Manager,Waggener,
stated there are several things,none really major,if we are going to continue
to operate the present field,perhaps there are a few improvements need to be
made.The landing lights are the critical one at the present time,and adequate
wind sock.In the future we need to look at the possibility of providing better
roadways especially to the West side of the runway and also provide water ser
vice for the various users of the airport.With that,we need to investigate a
few changes;they are using city water right now without charge.Also the
possibility of opening another runway.Mr.Weaver has had some discussion
with the FAA,and perhaps it will remain a dirt or gravel strip;nothing that would
be really very expensive,not talking about large sums of money.
Gordon Ebbert inquired if money is budgeted in the 1971 for managing the airport.
The City Manager stated there is not.We have had some problems in airport
management;the city receives $1,000 annually for which management services
are supposed to be provided.We have never had anyone that managed the field
properly,and perhaps we should take over the management ourselves or work
more closely with the party managing the field.There is one person at present
that is interested,if he is really sincere,we need to come back to the City
Council and approve the management.The present lease is held to annual re-'
newal,subject to their request and can be cancelled by the City within 60 days
or 90 days notification.
The Mayor called for a vote regarding the motion to adopt the 1971 Budget.
Motion carried unanimously.
CONSIDERATION OF PROPOSALS FOR INSURANCE
/0?7 Aletter was read from the Finance Director-City Clerk submitting his review
of insurance proposals received December 16,1970 from Hansen,Harman &
Blessing;Security Associates;and Rogers &Norman,Quotations submitted,
excluding supplemental quotations,were as follows:
0 R Hansen,Harman &BlessingSecurityAssoc.Norman &Rogers Basic .Alternate
$20'524 $15,506 $17,143 $16,717
He also included a tabulation which reports quotations as submittedand does
reveal equal quotations as near as possible,and also attempts to equate one to
the other.
Security Associates and Hansen,Harman &Blessing have two exclusions, that
is, coverage for conditions brought about by civil commotion and riots,and a
pollution exclusion.Hansen &Harman did submit on a later date (December 17 and
December 18,1970)quotations covering these two exclusions.It is further noted
that the value stated in the Hansen &Harman submission for fire insurance is less
than the values on file with the Washington Survey and Rating Bureau. He stated it
v/as difficult to make any comparison with Security Associates'quotation since they
did not submit any detailed information.f
Councilman Hill noted that Hansen &Harman is slightly over $2,000 higher ../
than Rogers &Norman and wondered if this has anything to do with the fact :
that Rogers &Norman figures are for renewal of the policy and Hansen &Harman
would be charging a higher premium for that reason.City Manager Waggener,
stated -perhaps,-but on the other hand the complete insurance files were made
available,including the city's reports on accidents,.fires,etc.,and they could
have included the same credits ;in fact the other two firms actually had Rogers &
Norman prices at the time they were submitting quotations.
Motion by Ebbert,that due to their experience,he recommended accepting
Rogers &Norman,Inc.,bid of $15,931,which includes increased false
arrest insurance and a reduced premium for $1,000 deductible for fire insur
ance.Second by Lindell.Motion carried unanimously.
*•<iBr>w
December '22,1970
ORDINANCE NO.617 -APPROPRIATING MONEY TO 1970 BUDGET FOR IMPROVEMENT OF
BROADWAY AVENUE (2nd Reading)/O/O
The ordinance was read by title only.Motion by Hill to adopt the ordinance.
Second by Moe.Motion passed.
The following items were deleted from the Agenda at the request of the participants
in those particular areas of action,and will be held over until the next meeting in
rTsOLUTION-ESTABLISHING FEE FOR "OPEN SPACE"APPLICATION &APPROVAL
RESOLUTION-AUTHORIZING SALE OF REAL ESTATE TO MOSES LAKE IRON &METALS,INC,
ORDINANCE-"PROVIDING FOR CONVEYANCE OF PROPERTY TO MOSES LAKE IRON &METALS.
,MOSES LAKE MEAT COMPANY -REQUEST FOR PERMISSION TO ALLOW BUILDING ADDITION.
REQUEST TO MOVE HOUSE TO LOT NO. 4,SOUTH SKYLINE DRIVE -(Bv Chas.McGinn)
A letter was read from the City Manager stating that the request of Mr.McGinn's
to move the house that is currently located behind Peoples National Bank on
Alder Street,to a new location to Lot #4,South Skyline Drive,was considered by
the Planning Commission on their regular meeting of December 10,197 0.,The
Planning Commission has recommended to the City Council that the request be
approved subject to Mr.McGinn's purchase of the house.
Motion by Boyle to give Mr. McGinn the permit to move this house when and
if he shows evidence of purchase of this particular piece of .property in accord
ance with the Planning Commission recommendation.Second by Lindell.
Hill noted that in the Planning Commission minutes,Ted Walters asked if
there was a time limit after the house was moved that it could set on concrete
blocks.Ruben Edinger stated that generally a bond is set up to guarantee
completion of moving.Is Mr.McGinn willing to post this bond?Mr.McGinn
stated he was.
Mae noted there is no time limit in Boyle's motion.Mr.McGinn stated that
the property will come up for bids next month and he will move it within the
city's time limit.City Manager ,Waggener,asked if he would have it on a
foundation by next Summer?McGinn replied "yes"in fact,he would have it
on a foundation within a month after moving it.The City Manager also pointed
out that he would have to comply with the City Building Code requirements,and
Mr.McGinn replied that he would comply with whatever the Building Code requires
for foundation,for moving the house and for placing it.
Boyle amended his motion by adding "the time limit be set as of June 30,1971
for completion of placing the house on a foundation".Motion carried.
RESIGNATION FROM PLANNING COMMISSION (Ted Walters)
~:/00<2
A letter was read from Ted Walters submitting his resignation from the Planning
Commission due to accepting employment in another city.Motion by Mayor Skaug
that the Secretary be instructed to draft a letter to Mr.Walters,expressing regrets
and thanking him for his service as a member of the Planning Commission.
Second by Ebbert.Motion carried.
_J-CASCADE PARK -EXTENSION OF LEASE
A letter was read from the City Manager reviewing the Cascade Park project and
the current status of the lease for the park,and also a letter written by the City
Manager to Bert Cole,Commissioner of Public Lands.
After securing funding for development of Cascade Park from the U.S,Bureau of
Outdoor Recreation through the Inter-Agency Committee for Outdoor Recreation,
the City was advised by BOR that an extension of the lease would be required for
granting of BOR funds.The present lease is through November 1981.
December 22,1970
Recently an appraiser from the Department of Natural Resources,Olympia
office,appraised the Cascade Park property at $57,000 and submitted for
the city's consideration a new 55-year lease which ignores our present
rental structure and escalates the annual costs to an unsatisfactory level.
Following a telephone discussion and letter to Bert Cole,Commissioner of
Public Lands,the City Manager had further contact from the DNR who now
propose that a 50-year lease be issued to the city which would provide for
one payment of $54,250,and requests aUhorization from the City Council to
inform the Department of Natural Resources that the City would be willing to
enter into this form of lease.Those funds are not provided in the 1971 Budget,
therefore,it would be necessary to borrow money from either the LID Guaranty
Fund or the Firemens'Pension Fund,to be repaid in 1972.
After contacting the Inter-Agency Committee for Outdoor Recreation,they will
consider an application of 75%matchingmoney toward the lease payment,
although they do not normally provide matching monies after the fact,but in
this instance they will give a letter of consent which waives that restriction and
allow us to pay for the lease in its entirety and submit an application on May 1,
1971 for 75%matching funds.
City Manager Waggener stated that since writing the letter to Mr.Cole,he
has twice been in contact with representatives of DNR and assume they are
anxious to negotiate on a one-term lease arrangement.$54,250 originally
was quoted,however,now they do want to renegotiate that figure and assume
it would be close to that figure.He told Merlin Smith,representative of DNR,
that he would call and advise him accordingly on what action the City Council
has taken in this matter.He would like authorization to proceed with negotia
tions with DNR with a one-time payment for a 50-year lease,and report back
to the Council with terms for their consideration.
Upon inquiry by Ebbert -would he recommend a ceiling on this?Waggener
thought it not necessary to put an arbitrary ceiling on it as it might handicap
us.He suspects the figure to be in the $50,000 or $60,000 particular range.
In this instance they possibly may take 95%of the appraisal.Hill asked if
this excludes city improvements?Waggener stated he really did not know.
It probably did not include the City improvements such as the recent $20,000
comfort station.
Mayor Skaug asked if it was mandatory that we repay the loan to the fund the
very next year?Waggener,stated,not necessarily,although we would have
to pay interest on it even if we borrowed from another fund.It could be spread
over two years or more.He also pointed out to the Council that we have an
alternative as suggested to Mr.Cole in his letter of December 9,1970,that un
less the provision of the rental rate can be amended,we have no recourse but to
decline the grant from the Inter-Agency Committee for Outdoor Recreation and
allow the existing lease to expire on November 1,1981.
Motion by Ebbert to authorize the City Manager to negotiate the Cascade Park
lease on a one-payment basis,and the figure determined to be approved by the
City Council.Second by Lindell.Motion carried unanimously.
LABOR AGREEMENT WITH TEAMSTERS LOCAL NO.148 COVERING LAW ENFORCEMENT
yj$OFFICERS FOR THE CITyT
Aletter was read from the City Manager stating the agreement incorporates
those negotiations that were approved by the City Council in Study Session,
and since been approved by the members of the Bargaining Unit.He requests
formal approval of the agreement by the City Council and authorization for the
City Clerk and City Manager to sign on behalf of the City of Moses Lake.
The agreement provides for deduction of union dues from wages of each
employee who executes a properly written authorization,at such time when
the city converts the payroll to computer processing.It changes the workweekfrom42hoursto40hours.The shift changes will be made as to coincidewithquarterchangesatBigBendCommunityCollegeforthepurposeofassisting
employees to particioate in the educational program.It changes tne vacation
1536
u
December 22,1970
schedule from the current schedule to 12 days per year for 1 through 5 years
service;15 days per year from 6 through 10 years of service and 18 days for 11 and
over years of service.It provides for a revised salary schedule as noted in
Appendix "A",and also provides for the Teamster Prepaid Vision Care Plan at a
cost of $4.10 per month per employee.
Moe asked,regarding the provision in the budget as to how soon will the two
additional patrolmen be added to the department?The City Manager stated,
as soon as we can get together with the Civil Service Commission.We would
like to get personnel in the Police Department preferably with two years college
and if they have not,to achieve it.Also we would like to discuss lowering the
age from 23 to 21,and also some requirements on the vision;the vision is quite
strict to employment,but not to continued employment.Moe asked ..if this would
be done in a month or two?Waggener stated -less than that time we hope.
Hill asked Waggener,regarding the last statement about continued vision,
where the City is paying for the vision care plan,could it not be set up every
12 months and report back to the Chief?Waggener concurred.
.Motion by Moe to authorize the City Clerk and City Manager to sign the agree
ment on behalf of the City of Moses Lake.Second by Hill.Motion carried.
'$36
REQUEST TO CALL FOR BIDS -PUMPHOUSE AND EQUIPMENT FOR WELL NO.10
A letter was read from M.G.McLanahan,for the Public Works Director,
requesting permission to call for bids for building a pumphouse,supplying
electrical,plumbing and pump equipment for Well No.10.Bids are to be
opened on January 20,1971 at 2:00 P.M.(PST)and presented to the City
Council on January 26,1971.
He further stated the job will consist of four separate contracts,one each
for pumphouse,pump.,electrical work,and one for the piping.
Motion by Ebbert to grant the request to call for bids.Second by Lindell.
Motion carried.
//7f-
VISITATION OF STATE LEGISLATIVE MEMBERS-DECEMBER 31,1970.
Visitation of State Legislative Members from the 13th Legislative District
has been rescheduled from December 18,1970 to December 31,1970.Also
the time scheduled for the City Council has been extended to one hour
instead of 45 minutes.All group meetings will take place at the PUD
Auditorium ,312 West Third Avenue.
Motion by Lindell to adjourn.Second by Skaug.
Meeting adjourned.
X kjLuM
MAYOR,OttoM.Sjcaug
ATTEST:
C/ty Clerk,Charles Davenport