1972 06 06lJ
COUNCIL MEETING -Regular Session June 6,1972
Council Chambers 8:00 P.M.
Members present:Councilman Robt.E.Hill,W.B.Moe,Norman W.Johnson,Gordon M.Ebbert,
Otto M.Skaug,Ernest V.Lindell and Michael Boyle.
Mayor Skaug called the meeting to order,and called for approval of the minutes of the previous meeting
of May 23,1972.Motion by Hill that the minutes be approved as written.Second by Johnson.Motion
carried.
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REGULAR BILLS
FUND TOTAL AMOUNT PAID
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GENERAL-$2,725.40
STREET 996.00
PARK &RECREATION 60,124.96
r^K LIBRARY 15,306.59
URBAN ARTERIAL 4,352.41
WATER/SEWER 2,717.42
EQUIPMENT RENTAL 2,327.26
£2^Motion by Johnson that the regular bills be paid.Second by Lindell.Motion carried.
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.Warrant No's.2549 through 2613 in the amount of $88,550.04 were approved for payment.
REQUEST FOR BENEFIT MUSIC CONCERT IN McCOSH PARK
AllJ
A letter was read from Bill Skeels,Park ,s Recreation Director,stating that Nicholas Manning advised
Charles Davenport,City Clerk,on June 1,that due to complications,he is withdrawing his request to
hold a benefit dance at McCosh Park.
In regard to bands Councilman Hill asked that several meetings ago we approved the use of the Park today,
but there are three bands playing there tonight -is that correct?He mentioned that he heard three flashes
on the radio referring to the "rock bands",and possibly we have a problem.We did not approve the bands.
City Manager Waggener commented that they will be quitting in the early part of the evening.He also
mentioned that normally this would have been cleared previously with the Park &Recreation Commission,
such as this Community Day.The use of the Park normally would not come to the City Council,this was
brought to you by the Big Bend people wanting ycu to be informed and wanted your recognition,and wanted
you to know about it,and the easiest way for the Council to know was to put on as an Agenda item.We
had several instances last year of bands in the Park.
Councilman Hill still expressed that he is a little concerned especially since they had the rock band pro
blem around the State,and yet we approved such a thing today.Several people mentioned to him that we
have rock bands,and it seems to me a little shocking that we approved today's activities and then let rock
bands come in.The Ephrata Jaycees were turned down when they v/anted to sponsor rock bands at the Fair
Grounds.Suddenly something is approved and then suddenly a rock band shows up.That is why I am a
little concerned -we approved the concept.
Mayor Skaug inquired whether calls had been received at City Hall regarding disapproval of the bands?
There were none.
Councilman Lindell asked what are you referring to as a "rock band"- I don't -it was a band of
'High School kids.
Hill -The radio station referred to them as "rock bands".I have been out of town today.
Mayor Skaug - I was down there and they were playing music even I could dance to,and that is old.
Johnson - I believe Steve Laughery was on earlier tonight and then more rock bands will be on tonight.
One rock band came on from 11:30 to 2:30,and then a western band,and then Steve Laughery and then a
rock band will play tonight.
Mayor Skaug -Lindell's question is well taken -what makes up a rock band?
Moe - I don't think it is the type of music we are concerned with.
Johnson - I think the point here is -it does concern anything that comes to City Council when we condone
one group,and when asked to bring in others,we refuse.We had a request last time and we asked them
to obtain a sponsoring agency.
City'Manager =This was because they were collectirrj fees or donations.I think the concern of the Council
was the reason they wanted a sponsoring agency was to assure the public that the money would go to the
miner's fund.I did not hear any question about the band itself as being any particular problem.
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Council Minutes:2 June 7,1972
Hill - My main question is concerned with =we are careful one way and then suddenly a rock band is
playing tonight.
City Manager -People are becoming a little hysterical when they are talking about a full-blown music
festival,that is a little different.One thing that used to be enjoyable was the bands that played in
parks on Sunday afternoons.
Boyle -One thing that we have to look at as a community as such,I think -it would be a real slap in
the face for the youth if we don't have something for them.
Moe - I have heard a lot of favorable comments about today's activies,and am all for it.
Boyle - I think there is a possibility in the years to come to have the whole community take part in it.
Say,-Close at noon.
City Manager -When Nancy Wolfe came to you with permission to have the Community Day -she came
in with a concept and a brief outline of activities.As thi s developed it got a lot of interest and the con
cept that she had,had grown tremendously and was a big success and a very good outlet at a key time -
the last day of school.
Mayor Skaug - I think the suggestion of Mr.Boyle's is good -could be that maybe the town could see fit
to close up one afternoon for such a Community Day.He also mentioned that Mr.Waggener's comment
regarding the Park &Recreation Commission approving such activities,prompts him to mention that we
have now several vacancies which have existed for some time and implored the Councilmen for suggestions
for 2 or possibly 3 people on that Commission that can make Recreation decisions -such as today's
Community Day activities.Perhaps within the next month that particular slot be filled with some
appointees to that commission.
SANITARY LANDFILL CHARGES
Mayor Skaug called on the City Manager for a report on the meeting today with the County Commissioners
regarding County use of the landfill.'
City Manager Waggener stated he was sorry that we didn't have a written report,but got back to the
office about 5 o'clock.In reviewing Mr.Weaver's report,on the cost allocations,he recommended
69%of the cost beingborre by the City and 31% by the County.These figures were based on actual
checks that were made over a period of time.Now we have further broken down the 31%so-called
County refuse.Mr.Weaver considered everything out of the city as County,and the Port of Moses
Lake contributes considerable to the fill site.They are a separate municipal corporation,and was
determined that approximately 18%of the total was Port,with 13%County-rural garbage.We had to
agree with some basic concepts with the County Commissioners.We have a general agreement v/ith
the County they pay their portion of the refuse they deposit,whether it is 13%,15%or 20%,they pay
their share of the total cost.We have not had an opportunity to contact the Port District.It should
be with the contractor who is picking up garbage at the Port and delivering it to our landfill;it has •
been Mr.Gillingham,who also hauls garbage in from the Base.We have suggested that the Port pay
their share and establish what the fee schedule should be for compacted garbage.
So we need to enter into an agreement with the County,or at least have something definite in the
minutes;renegotiate our contract with Mr.Gillingham to provide for keeping the fill open,and the
County pay us directly.We think charges need to be in effect on Sundays - no free dumping days.
Also we need to change the basic fee structure somewhere in accord with Mr.Weaver's structure pre-
ented a few weeks ago.Also we need a few changes or probably a separate fee schedule for compacted
garbage brought into the landfill by trucks.We would request authorization to bring an ordinance back to
you establishing amended fee charges,and we hope to have at that time a renegotiated contract-with
Mr.Gillingham for your consideration.
Mayor Skaug commented that the item was tabled for 30 days previously.If the Council wishes to ex-,
tend that tabling for two weeks until we are presented an ordinance?
City Manager -If you want to continue the tabling,or you can request us to prepare an ordinance for
your consideration,and hopefully a renegotiated contract.
Motion by Johnson that we have the City Manager prepare the ordinance and present it at the next
Council meeting,and a renegotiated contract for the Council's consideration.Second by Moe.
Moe inquired as to how do we set with the County regarding any payment in lieu of the amount the
city subsidized them after their one-year contract expired -probably for about 8 months.Did they
enter into discussion on it?It must be somewhere within the $2,000 area.
City Manager =We did touch on it briefly,and I think they might appropriately contend that a large
amount of refuse was brought in during spring clean-up which coincided with the period v/e were taking
counts and that a similar amount of refuse would not have been brought in during the normal season.
They have been paying the contractor $325 per month and 13%of 61700;-they probably have been paying
more in order to keep the fill open,but of course,paying it directly to the contractor.That is when
you divide the 31%between the Port and the County.
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Council Minutes:3 June 6,1972
Lindell -Have we been handling the Port District's garbage and being paid by them for it?City
Manager stated yes,we have been accepting it on a per yardage basis according to .our fee schedule
in the present ordinance,although it is not enough.The processing plants have been dumping and
being charged under that fee schedule also.The new ordinance would provide a fee schedule for the
people who take their garbage out to the landfill for dumping.
Councilman Hill suggested that possibly as a common courtesy the processing plants should be ad
vised prior to the new ordinance.
Councilman Moe irquired regarding to the method of computation of what goes into our landfill,did
the County have any comments as to your plan?
Rich Weaver,City Engineer,answered that the County Commissioners agreed that was the only possible
way we could handle it.We have been using the scales at Monte Holm's.
The question was called -Motion carried.
ORDINANCE NO.645 -ESTABLISHING LID NO.26
Ordinance No. 645 was read by title only,ordering the improvement of the alley between Beech and
Ash Streets running from Fourth and Fifth Avenue.A public hearing had been held regarding the improve
ment,therefore,the provisions of Section 17,Ordinance No. 474 were waived and the ordinance read
only once before its passage.Motion by Johnson that the ordinance be adopted.Second by Ebbert.
Motion carried.
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INSURANCE CLAIM -WILLIAM M.LEF
A letter was read from the City Manager stating that the accompanying claim has been forwarded to
our Insurance agency for processing,and suggests that the Council minutes merely note receipt of
the claim.Mr.Lee alleges he suffered injuries due to a stop sign was not replaced at the intersec
tion of Nelson Road and Division Street.
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REQUEST TO CALL BIDS -STREET SWEEPER
Forwarded to the Council were specifications for the puchase of a new four wheel street sweeper,
which was included for purchase in the 1972 budget.
Motion by Hill to authorize the request to call for bids.Second by Johnson.Motion carried.
WATER &SEWER RATE STUDY -CAPITAL IMPROVEMENT PROPOSALS
A letter was read from the City Manager stating that the City Council has previously authorized to
proceed with a water and sewer rate study.I"conducting the study we will analyze maintenance and
operating costs and capital improvements contemplated within the next 8 to 10 years.Arate will then
be established to meet those needs.
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The comprehensive water and sewer studies completed approximately one year ago can be used as a base
for capital improvement proposals.This has been carefully reviewed by Mr.Weaver;Stevens,Thompson
and Runyan,Inc., and the City Manager.The accompanying letter from Mr.Weaver lists those projects
that we deem it advisable to finance in the next 10 years with construction costs updated from the original
water and sewer study to an anticipated 1973 construction cost index.
Before we proceed with a preliminary rate analysis,we would like tentative approval from the City
Council regarding the capital improvements proposed.Following a preliminary rate structure to amortize
the proposed costs,the City Council will again be requested to review the capital improvements in view
of the rate structure necessary for amortization.It should be emphasized at this time that the water
distribution system proposed should be considered as a general cost factor rather than for specific im
provements enumerated in Mr.Weaver's letter.They were listed as a basis to arrive at preliminary cost
figures with the assumption that growth will require installation of water lines somewhere within the
community,although not necessarily in those specific locations.
Richard L.Weaver,Public Works Director,presented a ten-year capital improvement program for water
and sewer systems totaling approximately $1,300,000 for City Water and Sewer System and $568,000 for
the Base Water and Sewer system.
City Manager commented that we met today with representatives from Stevens,Thompson &Runyan,and
wece discussing basic philosophies of establishing a rate structure.We talked about the things that need
ed to go into it,but he emphasized it is not a hard and fast list of improvements,but would like to have
Council accept this as a preliminary list,and then come back to Council with several types of rate struc
tures by recommending one to them.He stated that possibly some funding assistance would be available.
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Council Minutes:4
June 6,1972
establish a rate structure to pay for that.
Hill inquired in regards to the^Line do*;^«-^r^^pYnli^s^t-ed it would probably be a combination of LID and City.J"™*?™™k ,ri ht above the Lake,it
for by LID,but not all.
Hill -Ithink the Citv Council should visit the physical layout that we are talking about.I don't think
we should act upon this item until we tourthe facilities.
started to look at what will.be needed in the City over the next 10 years.
carried.Opposed by Skaug, Lindell and Boyle.
Adate was set to view city facilities on Thursday,June 8,1972,at 10:00 A.M.
REQUEST TO CALL BIDS -LARSON SEWAGE TREATMENT PLANT
Aletter was read from the Public Works Director,Richard Weaver,stating that thefinn of Stevens
expects written confirmation ofthe approval in a day or so.
Motion by Johnson to grant the request to call for bids.Second by Hill.Motion carried.
MISCELLANEOUS
Johnson mentioned that he had been approachedregarding Cascade Park -^there,i«a boat dock,butswimmersandfishermenseemtohavetakenitover.He is only relaying this on.
Park &Recreation Director Skeeis stated that the Department did have a sign up marked "boat launchingonly"but during leveling and construction in the area,the sign was leveled with it.It will ne
back up again shortly.
Hill didn't think they were a hinderance -they help the people launch or dock their boats.
Meeting adjourned at 9:10 P.M.
MAYOR","Otto M.Sk
&J?yEffl.tf/Clerk""/Chafies Davenport v