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1973 03 13u u 1809 COUNCIL MEETING -Regular Session March 13,1973 Council Chambers 8:00 P.M. Members present:Councilman Robt.E.Hill,W.B.Moe,Gordon M.Ebbert,Otto M.Skaug, Ernest V.Lindell and Michael Boyle.Councilman Johnson was not present. Invocation:Rev.Reed Zakhary,Mobile Ministry. Mayor Skaug called the meeting to order and called for approval of the minutes of the previous meeting of February 27,1973.Motion by Lindell to approve the minutes as written.Second by Boyle.Motion carried. REGULAR BILLS TOTAL AMOUNT PAID FUND GENERAL $8,432.73 STREET 413.76 URBAN ARTERIAL 363.30 WATER/SEWER 45,988.95 EQUIPMENT RENTAL 2,675.71 Motion by Skaug that the regular bills be paid.Second by Boyle.Motion carried. Warrant No's 3966 through 4042 in the amount of $57,874.45 were approved for payment. PUBLIC HEARING -VACATING PORTION OF MARINA DRIVE ,'q -y A letter was read from Larry Hibbard,Community Development Director,stating that Payrolls Unlimited has requested the vacation of a section of Marina Drive which runs through the parcel of land on which they pro pose to construct resort-motel-convention facilities.Vacation of the street will permit better utilization of their property.The Planning Commission has recommended the street vacation subject to the dedication of another right-of-way to serve the State property immediately adjacent to the south of the Payrolls property and retaining a utility easement in the present Marina Drive right-of-way. His letter further stated that City Staff has met with Mr.Gray,representing the contractor for the facility, and there appear to be no problems.But as yet,no definite routing for the access to the State property has been received by the City.Therefore,he recommended that no formal action be taken at this time,and anticipates a Staff recommendation to be ready in time for action at the next Council meeting. Larry Hibbard pointed out the location of the street and portion of vacation on a map,and stated again that Staff recommended vacation be subject to another right-of-way to the other property.They have in rnind an entrance to the west of Sun Basin Flat and come in around the front to serve this property.It is planned to be a dedicated city street.Representatives of the motel state it is to be known as "Hallmark Inn". Mayor Skaug opened the public hearing and explained the procedure.He also asked the secretary if written objections had been submitted.There were none. Art Davisson,District Maintenance Engineer for the State Highway Department in Wenatchee,stated the Highway Department is interested in Marina Drive since it is the present access to their maintenance site in the vicinity.We understand that this development is proposing a substitute access to the Highway Depart ments facilities subject to the further involvement with the Port of Moses Lake,who tentatively plans to pur chase the Highway Department property in conjunction to what is taking place.The Port at this time has not committed itself pending further negotiations with development.So we are not at this time for the proposed vacation of Marina Drive until a substitute access is provided for the maintenance site.We would like to see whatever plans are being proposed for access before we agree to vacation of Marina Drive,and also would like to recommend that a cooperate effort be made for access to Brcsdway for either a dedicated city street or private access to the development if other intersections are going to remain as part of the street system. Marden M.Stroud,President of Hosts of America,Inc.,of Tacoma,exhibited a site plan and stated it was their intention to have the street approved for a legal city street.He would like the Highway Department's recognizance of the location plan.The Port has already reviewed it and the City has had a quick opportunity of it,but intend to make a much more thorough study.He proposed that the map be the official exhibit and the right-of-way description be written along with the description on the map. Mr.Davisson stated it would be the Highway Departments requirement that they would have to have a geometric plan approved by the Highway Department.The map presented is an architectural plan and it does not contain the geometric radius.I question the merit of a public street or a private intersection with the volume of traffic within the proximity of Interlake,and I think we would have to reserve judgment on that before we could commit ourselves to approving this plan,-geometric as well as the traffic pattern. Marshall Burress reported that Payrolls Unlimited were of the opinion that the Highway Department land will be purchased and incorporated into the master plan of this development.I feel that the Highway De partments opinion is very valid,and we are entirely hopeful it will be worked out within the next few days. Mayor Skaug dosed the public portion of the public hearing and turned the hearing over to the Council for response or questions. 1810 Council Meeting Minutes:2 March 13,1973 Councilman Hill asked Mr.Owen -do you have any attitude regarding the Port District?Mr.Owen replied -none at this time. Mayor Skaug asked -will there be something relative within the next few days? Mr.Davission stated,that the Port will maintain our facilities at the Port District and house us until /. our building is constructed.We need to.have a definite commitment on the purchase of the property until we move,at their expense,but am concerned over the proximity of access as near as to each other as indicated on the plan with Interlake and the new street intersection.I am sure our Traffic Engineer will want to become involved in this so that turning traffic problems are not created on Broadwory.This would still be a matter of concern regardless whether our maintenance site would be located elsewhere.I would like to leave that to Mr.Draeger's judgement. Mayor Skaug -You must realize the Council must make a decision on this and I understand that the build ers are in the throws of starting something. Mr.Davisson stated,I recognize that,but we have not had the opportunity to look at the plan. Mr.Stroud stated,-there is a chain of progress regarding a project of this type.We are talking about a two million dollar improvement,and we are just three days away from being completed.If we were in a position to tell the Port we can start building tomorrow,then the Port can act.I feel this chain reaction will take place very shortly. Mayor Skaug said to Larry Hibbard -You related in your letter of taking no formal action and then come back at the next Council meeting.Larry Hibbard responded,that the intent was that the public hearing could be closed,and at the next Council meeting the Staff will have a recommendation with something satisfactory for everyone,and to present to Council for approval. Motion by Boyle that the public hearing be closed.Second by Lindell. Councilman Ebbert -If they come up with some new suggested right-of-way,what is the legality?The public has the right to hear about it.''i Mayor Skaug - I wonder if the areas of information required by the various agencies would not determine radius information and accesses to the Highway,which would be the details of the whole matter. City Manager Waggener commented,that the hearing is on the proposed vacation of a portion of Marina s Drive and the public has had the opportunity to hear that.The alignment would be a topic of further dis cussion.I don't think that ties directly with Marina.It would be considered as two separate items.| The question was called -the motion carried. a Councilman Boyle commented,that basically this was informational tonight and will have to wait until the next Council meeting until further development. City Manager Waggener stated - I think our Staff needs to be in contact with both Mr.Stroud and Payrolls Unlimited,as well as Barry Draeger of the Highway Department,and we will make those contacts and have some recommendations at the next Council meeting. Motion by Ebbert to delay action until the next Council meeting.Second by Boyle.Motion carried. .PUBLIC HEARING -VACATING PORTION OF ELDER STREET \V Aletter was read from Larry Hibbard stating that the City received a request from Richard Penhallurick on behalf of the Penhallurick Estate,to vacate a section of Elder Street between Broadway and Commercial Streets.No specific reasons for requesting this vacation were given.The street is not necessary either for access to adjacent property,nor as a through street.The 100-foot wide street was deeded to the City when it was planned that Elder would cross the Lake as an arterial.With the construction of Highway 17,- such an arterial is not necessary.Vacation of the street will provide more usable land for the adjacent property owners.The street is unimproved.Approximately thirty feet are open,the remaining portion of the right-of-way is being used by the adjacent businesses for equipment storage. The Planning Commission recommended that the street be vacated.On a split vote,the Commission did not recommend payment of one-half of the appraised value of the vacated section of street as Staff,recommended, but left the payment question up to the Council to decide.Since the Statute was adopted allowing cities to require payment as a condition of vacation,the Council has made payment a condition of vacations.Two ordinances have heen prepared,one requiring payment and the other not requiring payment,and he recommend ed that the Council approve the first reading of the vacation ordinance. Both ordinances were read.One requiring payment and the other requiring non-payment for vacating.. Mayor Skaug opened the public hearing.and asked for comments regarding this street vacation request. There were none,nor had written objections been submitted.Mayor Skaug,then closed the public portion • of the hearing and asked for questions or comments from the Council. n isai 'Council Meeting Minutes: 3 March 13,1973 Councilman Ebbert inquired if the property had been appraised,and City Manager Waggener stated it had not been appraised as yet,but assumed the property owners know the approximate value. Councilman Moe asked if.administration has given it any thought as to using the street as a parking area in the future?I am concerned with the businesses in the area for off-street parking. City Manager Waggener commented that it seems that type-use parking might be different in that area that • a conventional parking lot would provide,and it would seem the parking need currently in the area is heavy equipment related to the businesses.There was concern that parking be eliminated,but that type parking has been restored on the East Broadway plans.That certainly would provide some additional parking. Councilman Hill stated -Should we vacate that street and then in the future have considerable develop ment on Commercial Street,we would lose parking for that area for a two or three block span.I think we should look five to ten years ahead what the accesses to the back streets would be. Mayor Skaug asked Hill -With that in mind,would the present usage as storage of equipment,still be permitted?Councilman Hill responded that it is City property,should it be used for storage of equipment, and if it is,could it be retained as a street,let us keep it as a street. Public Works Director Weaver presented the curb cut plans along Broadway in that particular area of interest as requested by Councilman Hill at the previous Council meeting. Motion by Hill to close the public hearing.Second by Boyle.Motion carried. Motion by Hill that the vacation of a section of Elder Street be denied.Second by Moe. Councilman Ebbert asked,if it is denied,do you recommend that it be maintained as a full 100-foot street? Councilman Hill - -possibly 30 feet are open and that it be a permanent access to Commercial Street. Mayor Skaug asked -Would they be allowed to use 70 feet for private use.Councilman Hill responded that he saw no objection. City Manager Waggener — If the request is denied and Broadway is paved then we would be required to put in curb returns,which would take away some of the use. Councilman Moe inquired as to what is done in other areas in public right of ways?City Manager Waggener explained that they do not gain title just because of use,so we have not been too concerned about it.I am sure we have many similar instances.Private use of public right-of-ways,when adjacent to improved areas,we insist they stay back of the property line,but graveled streets where it is difficult where the property line is located,we have not been too concerned about It. Councilman Moe — We have a natural for a parking lot in the future.That would be my reason for denying a vacation.request. The question was called -Motion carried,vacating this particular piece of property is denied. ORDINANCE NO.666 -AMENDING WATER & SEWER RATES (CITY SYSTEM)(second reading). The ordinance was read by title only.Mayor Skaug called on Rich Weaver,Public Works Director,for /V'^* "basically what is entailed regarding the water and sewer rate increase.Rich Weaver stated there are three reasons why the rate increase: 1.Business reason -insufficient revenue to pay the debts and operations. 2.Operating a system which was installed 25 to 30 years ago.A receding water table;we are asking that it give more water than it can give.It is an add-on system,-added on as the city grew. 3.Regulations - Wehave new State Health Department,Environmental Protection Agency,and Federal regulations.Generally the systemmustbe improved,and to meet regulations we have to make some changes.We were required by these regulations to provide a Comprehensive Water/Sewer Plan. We did a 20-year Plan in 1969. We did an operational review of that plan. Then when we began to Implement we had to make sure what we did in the first stage,would be needed in the second stage, such as putting in a 6-inch line this year and five years from now we need a 14-inch line.We then did a 10-year study and plan. Basically,the rate increase is for the first 10-year program. If no growth happens,we still need to do the work.If growthoccurs five years from now, the rates will have to be looked at again. Thewater system is divided Into three separate zones.In two xones th*re are problems such as oressurefluctuation.The one system has extra flow, and whatweare proposing is to grid this system and flow into the other other systems,to the extra capacity needed,and extra water storage tank plans to balance the system and provide fire flow. In the Larson system there is only one system that meets roughly to provide fire flow. In the sewer system,all the lift stations are overloaded.We arc pumping through three lift stations and pumping througha sewage treatment plant and treating it.At Larsonwe are building a new sewage plant. The work proposed,if no grov/th occurs, will take care of tne problems we have:now.It will,however,allow for 1812 )0 Council Meeting Minutes:4 March 13,1973 additional growth.We will not put in a pump.;:hat will have to be torn out in another three years.If we don't have infiltration,we have exfiltration problems;either one is a problem.As long as we are rebuild ing the lift stations we should automatically go to telemeter controls where we monitor the system from a central location,which usually means less men on the Staff. Councilman Ebbert inquired whether it has completely been determined that this new water rate will do all this five-year program or is there a chance we will come up short? Rich Weaver responded that a good deal of the project is receiving State and Federal matching funds - 75%and 15%equaling 90%matching money to our 10%.The project,as proposed,is eligible for funding. If we don't get this funding,we cannot do this project. Councilman Hill commented that about 6 to 8 years ago the City took over the Larson system.What has been done with the money -where does the income go to -the general fund? Rich Weaver responded the:it goes to the water/sev/er fund with revenue and costs done separately. City Manager Waggener stated that an analysis was made,and the Larson system is approximately breaking even,showing something like $5000 gain on the Larson system itself.Cost Accounting keeps them separate. Also on the allocation of the rate structure,the Larson system is computed separately and City separately. In no Way that the Larson system will Support the City system,or the City system supporting the Larson System.The rates are determined separately. Mayor Skaug asked if anyone in the audience had comments.There were a number of citizens commented opposing the rate increase and sympathizing with those on a limited income such as social security,un employed and welfare.A .few were also concerned with possible brown lawns.Others again were critical for the long delay in rate adjustment and now a considerable increase in the water and sewer rates.The . City Manager explained that a rate increase was being considered in 1964,but with the announcement of the closure of Larson Air Force Base,it was not economically feasible at that time.Although the City has recovered rapidly from the closure of the Base,at that particular time the City did lose approximately 2500 people. On the other hand,Dick Cook,of the Greyhound Bus Depot,stated he was the owner of two businesses in town,the other being a laundromat,commented that the people have been enjoying it just like a gift,and now we are going to have to start paying for it.If we are going to progress,and the studies they have made have been reasonable and just,and have exhibited everything they could to show a true picture,we are going to have to work it out on a basis of dollars and cents.We better face up to the music and accept the research that has been done and figure out a way to take care of it.I Arlo Dunning suggestedbilling the people occupying a houseinstead of the owner.If the renter doesn.'t have I to pay for the water,he is less concerned how it is used and in turn water is wasted. Ethel Kent inquired if any other moneys were available to finance a portion of this project,and City Manager Waggener explained that revenue sharing money was suggested,but that it is customary for utilities to be self-supporting,and in conferring with Willard Vadrnan, the financial consultant on the project,said revenue sharing money would increase the interest rate on the sale of bonds and possibly make the bonds unsaleable. A chart was presented showing how the new rates compare with Ephrata,Othello,Pasco,Ellensburg,Richland and Yakima,with only Yakima and Ellensburg communiiies to undertake recent rate studies recently,charging higher service rates.Also compared rates with Spokane,Kirkland and Edmonds.The City Manager pointed* out that the Moses Lake proposed increased rates are besed on our ana.'ysis of needs and not on rates of other cities. Councilman Boyle stated that we can't afford tododga the question or stick our heads in the sand,therefore, made a motion to adopt the ordinance amending the water and sewer rates for the City system.Second by Lindell. Councilman Hill - - I completely disagree.I do not lika the concept of comparing with other cities,and I don't agree with Mr.Vadman's reasoning for increased interest on the bonds.Therefore,I am completely against the motion.I think we should utilize revenue sharing and come up with a completely different ordinance and give the citizens of Moses Lake a break on the water rates. The question was called.In favor =Boyle,Lindell,Skaug and Ebbert. Against =Hill and Moe. The motion carried. y ORDINANCE NO. 667 -AMENDING WATER &SEWER RATES (LARSON SYSTEM)(second reading). 'The ordinance was read by title only.Mayor Skaug accorded the same privilege to those in the audience regarding the Larson water and sewer rates.There were no comments forthcoming.He then asked for comments from the Council. Councilman Hill stated - he would like to see some updated figures ss to actually what the Income has been from the .Base property that had been set aside for Base development over a several year period. City Manager Waggener responded - we can got it for you, but whether it is $2400 or $5000,as far as the rate stiucture is concerned,we are keeping them apart. Councilman Hill - That iswhat I am interested in,just how much money are we getting from the Base? 1813 Council Meeting Minutes:5 March 13,1973 City Manager Waggener replied -We can find the analysis.If the Council wishes we can get them out of the files this evening.I fail to understand your not accepting when we say it is somewhere around $5000?' Councilman Hill - I think it is rather pertinent.The Base is working particularly hard out there to encourage industries coming into the area. City Manager Waggener —We have met with the Port District,and can say for the Chairman,he indicated that they were satisfied. Mayor Skaug asked Councilman Hill —Why won't you accept Mr.Waggener's statement regarding the figures or his indication oi the Chairman's statement?They offered none when they were invited to appear and testify.' Councilman Hill—O.K.,I withdraw my question. Motion by Lindell to adopt the ordinance amending the water and sewer rates for the Larson System. Second by Boyle.Motion carried.Hill abstained. MUNICIPAL AIRPORT - ALTERNATIVES AND OPERATIONAL GUIDELI.NES ,,^/ygOt? A letter was read from Larry Hibbard,Community Development Director,that he has completed a report (of which the Council were given a copy)entitled "Alternatives and Guidelines for Airport Operation". It is hoped this report will help the Council make decisions on the future operation of the municipal air port.He suggested the Council may want to discuss the report with interested parties at a work session in the near future.He also gave a very brief summary of the report. Councilman Ebbert commented that there are some Port District people here tonight,and I am wondering if the Port is interested.Mr.Owen stated the Port .was given copies Friday,and would be interested in attending the City sessions before we can make any comment or decision. A study session to discuss the report was set for March 22,1973 at 8:00 P.M.in the Council Chambers. Copies of the Guidelines will be made available for those widhing copies. RESOLUTION NO.595 -APPLICATION FOR AIRPORT FUNDING /C)0O> A letter was read from the Community Development Director stating the State Department of Commerce and Economic Development las recently been authorized to accept applications for airport development loans and grants.This money commonly known as the "Jobs Now"programs is the same program Ephrata received their funding for their new City Hall.Passage of the resolution authorizes the City Manager to prepare and submit an application.It does not obligate the Council to receipt of any funds.Further authorization is required before the funds are received. The resolution was read in its entirety,authorizing application for funding assistance for the Moses Lake Municipal Airport to the Economic Assistance Authority as provided for by project funding priorities (WAC 175-20-040). Larry Hibbard stated,if the City is interested,it is in the best interest to prepare the application and submit it at once,since time is of the essence,instead of waiting after several study sessions.Whatever application we submit does not obligate the City Council.Also if the Port should decide to take it over, the funding can be transferred.Although the funding could not be transferred to a private operator,but if we are talking about capital improvements,we can turn it over to a private operator at a later date. Motion by Moe to adopt the resolution.Second by Ebbert.Motion carried. Motion by Moe to continue the Council meeting until tomorrow night (March 14,1973 at 9:00 P.M.)another group had previously scheduled a meeting in the Council Chambers from 7:30 to 9:P.M.Second by Skaug. Meeting recessed at 11:10 P.M. ************* CONTINUED RECESSED MEETING March 14,1973 Council Chambers 9:00 P.M. Members present:Councilman Robt.E.Hill,W.B.Moe,Gordon M.Ebbert,Otto M.Skaug, Ernest V.Lindell and Michael Boyle.Councilman Johnson was not present. CONFERENCE OF GOVERNMENTS BY-LAWS .Larry Hibbard,Community Development Director,stated that a revised Conterence of Governments By-Laws is being submitted.The Conference of Governments decided to revise their by-laws to meet organizational im q> |0 Council Meeting Minutes:6 March 14-,1973 requirements for certification.The Conference was formed to.act as the local clearing house for certainfederaJ funds coming into the area,and has acted in that capacity satisfactorily,but certification is now requiredbeforegovernmentalagencies are eligible for many federal funds.Adoption of the by-laws required that they ' be signed by each county and cities of Moses Lake,Othello,Ephrata and Quincy.Each of the three counties has authorized their chaiman to sign.The cities are now being asked to sign and appoint a representative and alternate to the Conference.He recommended the Council authorize the City Manager to sign the by laws for the City and that a representative and alternate be appointed to the Grant,Lincoln,Adams Confer ence of Governments. Councilman Moe agreed to serve as a representative,and Councilman Hill agreed to serve as an alternate. Motion by Skaug to adopt the by-laws.Second by Ebbert.Motion carried. SWANSON MOTORS -HEARING DATE FOR ZONE CHANGE REQUEST A letter was read from Don Swanson Motors,Inc.,stating that in connection with a parcel of land he is purchasing adjacent to the El Rancho Motel,the City of Moses Lake Planning Commission has set a hearing date for March 15,1973.As the element of time is very important in meeting the various requirements,he would like to request that the City Council at their March 13th meeting set a hearing date to act on the re commendations of the Planning Commission. Motion by Moe to schedule March 27,1973 for a public hearing for consideration of the recommendations regarding the zone change request by the Planning Commission.Second by Boyle.Motion carried. y COMMUNITY GOALS -Preliminary Report Larry Hibbard stated that the Community Goals Survey has been received by the community quite favorably. Over 50%of the questionnaireshave been returned at present. Preliminary tally made of the 189 questionnaires returned listed priorities in the following sequence of importance: 1.Industrial Development 2.City Appearance 3.Recreation opportunities 4.Improvements in Business District 5.Quality of public services The first part of the questionnaire tally will be given the first of next week. Under -Improvements -most of them referred to traffic circulation and parking areas.Also improvements in Individual businesses.Traffic Circulation =was indicated that it would be something that should receive slightly more attention than it receives. Public Access to the Lake -is it really being made available to the public,is slightly high in the survey response.Also the quality of the Lake water needing to be improved was highly emphasized. Tourist promotion was the lowest.People seemed to stress industrial .promotion more. Also medical facilities was one of the higher concerns.There were a lot of comments on medical facilities. Appearance in commercial areas was average.Housing was also average.Parking areas in commercial areas also seemed to be one of the lower ones. Police and Fire -which was slightly above the middle also received write-in's as,"doing good,keep it up". There was quite a bit of concern regarding street repair,especially Division Street and Peninsula Drive being mentioned most. Industrial growth was indicated for higher priority in the future. About 15%to 18%of the questionnairs were sent outside the City limits,because the Chamber of Commerce felt some of the items were not concerned just with the City,such as industrial growth is not all within the corporate limits. Councilman Hill suggested that perhaps the Moses Lake Irrigation District should be interested in this survey,since the Lake seems to be one of the prime issues.TheCity Manager stated that the River Basin Coordinating Committee, of which Councilman Ebbert has been appointed to represent Moses Lake, .will come uo with some recommendations also.Councilman Ebbert stated there will be sorreecology requirementssubmitted, and if tte-people don't,comply,the State will take it over.Mr.Waggener stated 1815 Council Meeting Minutes:7 March 14, 1973 the City will make a coordinated effort with any agency that has anything to do with cleaning up the Lake. —Larry Hibbard said the report will be refined and a total survey report will be available about the first of next week for explanation or discussion. VIDEO PROTECT STATUS REPORT -ABANDONED VEHICLES:GRAPE DRIVE:LARSON SEWAGE TREATMENT PLANT , The video report was presented for informational purposes to keep the Council informed on the progress •being made on the various projects undertaken by the City. .ABANDONED AND INOPERABLE VEHICLE REMOVAL_J! Rich Weaver,Public Works Director,stated the Public Works Department has been working with the MosesLake Police Department the last few days to come upwith an alternative to those mentioned in his letter sub- q mitted earlier to the Council. •£?"~-Police Chief Bjork stated it would be best if this problem can be worked out without the city going into 00 the automobile towing business and setting upa storage yard and having the overhead of taking care ofthe EC papei work.There is a possibility that we can work out a plan wherebywe can contract for these services£2)with private businesses that already in that business in the area.Would propose to workwith the Cityf^Attorney,and bring back to the Council at the earliest date possible a bid proposal tocall for bids with licensed operators for a price and can assure the operator that when an abandoned car is towed in., and then the dealer can follow the law,send out the notices,do the book work,store the car for 30 days. If he can't recover the cost then he can bill the city for the cost so that he is not the loser.It is not his problem, it is the community's problem. In the long run it would be cheaper for licensed operator to do this instead of the City. •The City Manager commented that the City would not have the same outlets that a towing operator would have for disposal.Also It would take the City months befcre it could get established to handle this. He suggested to delay action and come back to City Council with a concrete proposal for a bid, but would need Council concurrence to proceed with suggested b'd approach and approval of actual bid documents. Motion by Hill to do anything we can to get rid of the abandoned vehicles and have a bid proposal presented to Council for approval.Second by Boyle.Motion carried. GRAPE DRIVE BEAUTIFICATION -REQUEST TO CALL FOR BIDS //DA?" . Rich Weaver presented plans basically for treatment between the sidewalk and the curb and some repair -*•'behind the sidewalk which was at the option of the property owner.The grass was put in by the City and the property owner is to take care of it.If they did not want grass we put in crushed rock and sterilized 'it,and will sterilize it about every two years. The Island =Bill Skeeis,Park &Recreation Director,described the type of plantings that would be placed in the islands.The plantings other than the trees will not only serve for beautification but also to control traffic away from the curb where they will not be so apt to hit the curb if there is a shrub they could catch \n their lights.All of the island landscaping will be maintained by the Park and Recreation Department. Rich Weaver said the City has asked for a 10%over-run for completion of Grape Drive for landscaping, which will amount to approximately $50,000.Approval as yet has not been received from the Urban Arter ial Board,but indicated he did not anticipate any problem. Motion by Hill that the request be granted to call for bids for beautification of Grape Drive.Second by Boyle.Motion cairried. COMMUNITY DAY Aletter was read from Joseph Millward, Assistant Park &Recreation Director, stating that the Parks &/^^^ Recreation Department would like to propose that the City Council proclaim June 8,1973 (the last day of school)as Community Recreation Day.Because of the great success of Community Day last year.,proposed it again this year and recommended to the Council that it be an annual event.He also recommended that the Mayor appoint a General Chairman for the event to be supported by the Recreation and Pool Staff and others that would like to serve in any capacity.Some of the proposed activities and events would be "Anything Goes Races",Dance Demonstrations,Senior Citizen Displays,Handicraft Fair,opening day of the Swimming Pool season,Music Concerts,games,Tug of Wars,etc. The letter al»o stated that Mrs.Nancy Wolff proposed the event last year and recognition for her efforts in instigating Community Day might be in order. Mayor Skaug commented that last years event was a real success and would like to see it an annual event. Nancy Wolff was present and stated that everything was done last year on a volunteer basis.There were some complaints about the bands.This year,so we can a"oid something like that we would like to request Council Meeting Minutes:8 March 14, 1973 that possibly two councilmen be in on the planning and give their approval. Mayor Skaug stated that we now have a full membership on the Park &Recreation Commission. Bill Skeels.suggested,for that reason perhaps the Park &Recreation Commission can bring the plan to Council and get approval on the plans as well as the bands. Motion by Hill to approve Community Day and suggested the Park &Recreation Commission appoint the Committee to handie the organization of it and appoint their own chairman.Second by Ebbert.Motion carried. (Before the meeting closed Dr.Lindell suggested that Nancy Wolff be given some recognition for the work she put in last year in some way or another.The Council concurred that a Resolution and/or Plaque "/ be presented to her and perhaps the Park and Recreation Commission could work out the details with the M*ayor to make the presentation.Mayor Skaug asked Bill Skeels to take this to the next Commission meeting.),* 0 CHAMBER OF COMMERCE -SIDEWALK SALES PROMOTION -[ULY 20 and 21.-'** \Y>Aletter was read from the Retail Trade Division requesting permission from the City Council to block .^*1 off Third Avenue from Alder Street to Ash Street for the annual Sidewalk Sale Promotion,scheduled for -""*•» July 20 and 21. City Manager Waggener stated this was discussed with the Police and Fire Department and that all cross streets are to be kept open. With that stipulation the Fire and Police see no problem with the "' sale..They suggested that displays also be held back"to allow for a fire lane through the street so ' hoses can be dragged through if it becomes necessary. Motion by Skaug to grant the request.Second by Lindell.Motion carried. Meeting adjourned at 10:50 P.M. ATTEST i .