1973 06 12l$$$
COUNCIL MEETING - Regular Session June 12,1973
Council Chambers
Members present:-Councilman Robt. E.Hill,W. B.Moe,Norman W.Johnson,Gordon M.Ebbert,
Otto M.Skaug,and Michael Boyle.Councilman Lindell was not present.
Mayor Skaug called the meeting to order and called for approval of the minutes of the previous meeting
of May 22,1973.Motion by Hill that the minutes be approved as submitted.Second by Boyle.
Motion carried.
REGULAR BILLS
FUND TOTAL AMOUNT PAID
GENERAL $21,728.57
STREET '2,304.56
ARTERIAL STREET 85.95
URBAN ARTERIAL 85.40
WATER/SEWER 80,633.18
1972 CONSTRUCTION FUND 256,860.27
EQUIPMENT RENTAL 1,174.50
FIREMEN PL'NSION 50.00
L.I.D.No.2 6 44.87
L.I.D.No.27 28.49
Motion by Boyle that the regular bills be paid.Second by Hill.Motion carried.
Warrant No's 4469 through 4563 in the amount of $372,995.79 were approved for payment.
PUBLIC HEARING -L.I.D.No.28 -ORDINANCE NO.672
Mayor Skaug opened the public hearing by explaining the procedure and calling for protests or comments
regarding the proposed Local Improvement District for grading,graveling,constructing and installing
asphalt concrete pavement of the alley between Division and alder Streets running from 4th to 5th Avenues.
There were no comments from those attending the hearing,neither had written protests been filed to date.
The public portion of the hearing was closed,and Mayor Skaug asked for comments from the Council.
Councilman Hill inquired about cost comparison regarding LID 426,the alley behind the Eastern Washing
ton State Bank,and Rich Weaver responded that this proposed LID is about $100 or $200 higher.
Motion by Johnson to close the public hearing.Second by Boyle.Motion carried.
The ordinance was read by title only.Motion by Hill to adopt the ordinance"upon the first reading
since a public hearing had been held.Second by Johnson.Motion carried.
ORDINANCE NO.671 -MARINA DRIVE VACATION (second reading)
~-ATheCityManagerbroughttheCouncilup-to-date regarding vacating a portion of Marina.The ordinance
indicates that a private agreement was entered into for access to Lots 126 through 130 and Lot 66 of
Battery Orchard Tracts.The question has been raised whether this easement will be improved.Both
the Highway Department and the Port District felt they wanted more assurance regarding improvement
of trie access road.Marshall Burress contacted Mr.Stroud of Hosts of America,and as a result Mr.
Stroud stated he would be willing to post a bond in the amount of $19,200 (the amount stipulated by the
Public Works Director)to insure improvement of the easement,and have it submitted by Thursday evening.
Councilman Hill stated that Mr.Stroud is anxious to get started because of involvement of his monies,
and perhaps we could act on the ordinance contingent upon the bond being posted.City Attorney John
Calboni replied that it could be done that way,but perhaps better the ordinance should contain the
language that the ordinance wiil not be effective until they post a security bond in the amount of $20,000
or the exact amount to guarantee performance of alternate access and improvements as detailed by the
City Engineer.That could be placed as an additional section of the ordinance.
Motion by Johnson to act on the ordinance at this meeting with the contingency suggested by the City
Attorney.Second by Ebbert.Motion carried.
The City Attorney dictated the additional section to the secretary to read as follows:"Section III -
This ordinance will be effective upon the posting of a surety bond in the sum of $19,200 requiring
Hosts of America to improve a private access to serve lots 126 through 130 inclusive and lot 66 of
Battery Orchards Tract in accordance with specifications approved by the Public Works Department."
Motion by Johnson to pass the ordinance with the amended section attached.Second by Ebbert.
Motion carried.
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Council Meeting Minutes:2 June 12,1973
CADETTE TROOP NO;281 -CORRESPONDENCE
fl Girl Scout Cadette Troop No.281 presented a letter to City Manager Chet Waggener on May 21,1973
asking permission to make a presentation to the City Council.
Melinda Beeman,representing the Troop.stated their Active Citizenship Challenge group has been working'
on an idea to better our community if the City could provide a facility and supervisors for a teen center,
probably at Central School.She suggested a 50,"-fee be charged to pay for utilities and also the people
that would run it.Suggested a snack bar or canteen for refreshments,and there would be recreation such
as ping pong,volley ball,trampoline,basketball and dancing.This would keep the children occupied
so they have something to do during the summer months,particularly during the daylight hours on week
days except Sundays,and probably continue the center in part in the winter time.
The City Manager stated the young ladies met with him and discussed the item which had gone out on
the Agenda and thought perhaps the Council would like the opportunity to hear from the young ladies
directly.The Council concurred in this respect and also v/ilh Councilman Moe when he said Miss Beeman
and the Troop should be commended for going about it in the proper manner and hoped she would meet with
some success.
Mayor Skaug asked Bill.Skeels,Park &Recreation Director,to meet with the group and perhaps work
out something by incorporating some of their suggestions into the existing city teen-age programs and
come back to Council at the next meeting.
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SENIOR OPPORTUNITY &SERVICES -REQUEST FOR FINANCIAL ASSISTANCE
A letter was read from Walter Rudolph,Chairman of the Legislative Committee for the Senior Opportunity
and Services group asking to discuss the availability of 1974 revenue sharing funds fcr social services
in the community.The Seniors are purchasing their own building and almost all the renovating has been
done by the Seniors themselves.A large portion of the building supplies have been earned by them and
through donations of various civic organizations,church groups,and interested citizens.During the past
year they have had suoport from the Grant County Community Action Council and United Givers,but the
Center will lose its funding from the Community Action in November of 197 3.They are petitioning the
City Council for $1500 to be used for utilities for the coming year.They are making this request because
they understand the federal government has stipulated that revenue sharing can be used for the poor and
aged.
A letter was also read from City Manager Chester L.Waggener stating that the Senior Opportunity &
Services Group of Moses Lake certainly perform a valuable service to a segment of che community.
Their request presents a problem however,inasmuch as their activity is not directly sponsored by City
government.He has discussed this with John Calbom,City Attorney,and with the legal staff of the
Association of Washington Cities regarding the city's legal ability to contribute to such program.
His letter further stated that whereas city government formerly served as a conduit for distribution of
federal funds for programs administered by city government,with advent of revenue sharing Lhose monies
now become a part of the city's general fund and thus subject to constitutional requirements of the State
of Washington regardless of the general stipulations of federal revenue sharing regulations.There seems
to be a serious question that city government can contribute to this type program in the absence of specific
statutory authority.The Association of Washington Cities is currently attempting to receive clarification
from the Attorney General's office.He suggested that the City Council'may wish to delay action on this
request pending legal clarification.
Monte Holm expressed his feeling with the problems of the time span involved in requests being processed-
through governmental agencies including cities,and if these delays would create problems for the Senior
Citizen group,he would be willing to donate to their cause personally.%
Mayor Skaug replied -"We are not a hostile Council toward the request by the Seniors,but we will have
to await the legal authority and pending from that .information from the Attorney General's office the
Council can and will act,and I can only plead with you until such time that the State of Washington
clarifies distribution of revenue sharing monies in the general fund.Other cities in the State have been
approached for revenue sharing funds for Senior Citizen groups and are also awaiting clarification.We
have no idea how soon that will be forthcoming."
The City Manager stated that also the State Attorney General's opinion may have some conditions placed
upon it.It may not be just a "yes"or a "no",but that certain conditions have to be met to make funds
available.
Mayor Skaug stated,with that in mind,he moves to postpone any action on this particular matter until
an opinion is given by the Attorney General's office relative to this particular area.Second by Moe.
Motion carried.
KNOLLS VISTA PARK/PINE DRIVE UTILIZATION
A letterv/as read from Bill Skeels,Park &Recreation Director,stating that Park &Recreation Department
recommends that a portion of Pine Drive,coming off of Central Drive be developed into a parking lot
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Council Meeting Minutes:3 June 12,1973
with that oortion between the park and the church building being filled in with soil and planted ingrass.This will serve the purpose of extend ing the left field area of the little league diamond and make
it much more usable.It will also provide some much needed parking space for Knolls Vista Park.He
further stated he has conferred with the Public Works Directorand the Police Chiefand they concur
with his racommendation.
Mr Weaver presented a design showing how the parking lotwill be laid out.Skeels stated this isaconceptionbutbynomeansfinalengineeringdrawings.Just to give the Council some idea what
is being proposed.
Hill stated his concern is with parking on Knolls Vista and questioned the reason for moving the parking
over toward Central Drive.They are going to go way downon the corner or park on Knolls Vista Drivehestated.Skaug commented thathe would like jusfno parking"perhaps on the down side of Knolls VistaDriveMoeinquiredwhycan't we authorize drawing up more concrete plans with terms of distance etc.Also if the City could do the work with their own crews.Bill Skeels concurred and stated that the Park
Department will 'nave time to do this in the Fall.
Motion by Moe to authorize city administration to come back with more concrete plans for Council
information at a later date.Second by Johnson. Motion carried.Hill opposed.
LIONS CLUE.-REQUEST TO SELL FIREWORKS /OSrP
Aletter was read from the Moses Lake Lions Club reauesting permission to sell SAFE AND SANE Fire
works at two locations within the City at Vista Village parking lot and the Tri-State Store parking lotfromJune28,1973 to July 6,1973.Inaddition,they requested permission to puton a public fireworks
Display at McCosh Park on the evening of July 4,1973.
Fire Chief Russ Beeman submitted a letter stating that the Fire Department has conducted an inspection
ofthe proposed sites and examined all licenses and insurance submitted by the Lions Club and find
all requirements to be in order, and recommended the request be granted.
Motion by Johnson that therequestbe granted.Second by Ebbert.Motion carried.Opposed by Boylewiththe qualification that he is in favor of the public fireworks display, but casts a 'nay'vote for the
sale of fireworks.
AIRPORT OPERATION /q q^
Aletter was read from the City Manager stating that a letter has been submitted by the Port of Moses
Lake declining their accepting responsibility for maintenance and operation of the Moses Lake Muni
cipal Airport.
The letter continued,stating the airport study previously submitted to the City Council suggests that
the next highest level of service could be provided through municipal operation.There are inherentproblems in this method of operation however, because it is extremely difficult for the city to give the
detailed management supervision that is necessary for a good airport'operation.City staff would like
to explore th?possibility of leasing the entire field to a private operator with definite performance
standards s-u'.ec!regarding his responsibility for management,maintenance and operation.He requested
authorization from the Council to invite proposals for private operation of the airport,expecting tne pro
posals to provide detailed information regarding the service the private operator will provid.e,the dura
tion of the lease expected,his financial status showing ability to perform,and other features that he
would wish to include in his proposal,including maintenance or improvements expected fran the.City
of Moses Lake.If this meets with Council approval,proposals can be submitted for Council considera
tion at the next meeting of June 26,1973.
Chet Waggener stated he would like to qualify that letter,that the proposals would not necessarily be
complete,but It would be in concept,which would leave the Council something to negotiate further
with them in details as to how the airport could be operated and you would have one person to narrow
it down to as to how they would operate the air field.If a private operator is going to lease,it is
vital that we have some kind of control that he does not make it impossible for anyone to operate-and compete
against him.We do feel however It could provide the day to day supervision and management that we
cannot provide.We do not have staff that can spend that much time on the airport.
He stated further that city staff has checked people that have leases such as Russ Biggers,Darryl
Jackson and representatives of Gill Mayfield.Mayfield is not interest;Darryl Jackson is interested
and Russ Biggers (was present)stated he is interested with some negotiations.
Moe Inquired if it wouldn't place the City in a better position if this was advertised and have outsiders
submit proposals as well?Waggener replied that June 26th is short time,but if the Council wishes to
advertise that is their prerogative;even for local people the time might be a little short.Hill felt that
someone from the outside might have some ideas for the financing.
Ebbert inquired about the Insurance,and how would leasing it out,and then have the City eligible for
matching funds -how would the City stand then?Waggener commented that the City would have to have
some insurance but it would decrease,probably only .to keep the physical facilities in tact.Regarding,
matching funds - if we merely lease on a management basis we would still be eligible for funding.
Motion by Moe to authorize the City Manager to invite proposals for private operation of the airport
and bring it back the first meeting in July instead of June 26th.Second by Boyle.Motion carried.
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Council Meeting Minutes:4 June 12,1973
WESTLAKE GARBAGE FRANCHISE
A letter was read from Richard Weaver-stating that Basin Collection,Inc.,of Pasco,at the time
Westlake was annexed held a franchise for garbage service to the Westlake area.Under Washington
State Law we are required to either grant them a franchise or purchase their rights to the area.After
negotiating with Basin Collection,Inc.,(they requested a higher figure)believe it is in the best
interest of the City to purchase their rights rather than granting them a five-year franchise.He re
commended approval of Council to purchase the Westlake franchise from Basin Collection,Inc.,
for the sum of Five Hundred ($500)Dollars and authorize the City Manager to execute the agreement
submitted.
City Manager Waggener stated that with our new garbage contract coming up this Summer,including
Westlake we could be more flexible if we go into a County collection service later.
Motion by Ebbert to buy the franchise from Basin Collection,Inc.,for $500.Second by Skaug.
Motion carried.
LARSON SEWAGE TREATMENT PLANT -FUNDING AND CONSTRUCTION PROGRESS
A letter was read from Public Works Director Richard Weaver stating that as reported to the Council
in the Executive Session of May 1,1973,the City has encountered problems on the Larson Sewage
Treatment Plant Project.(1.)While implementing the Water Quality Act of 1972,the Department
of Ecology placed a ceiling on our grant funds at $629,200.We reed approximately $166,00 more,or
a total of $7*95,200 to finish the project.(2.)We could not come to an agreement with the Contracter
on the project for a change order to reasonably accomplish the extra work.
He stated that the City has appealed to the Department of Ecology and received verbally an increase
in funds of $166,000 to complete the work.Also we have completed negotiations with the Contractor
and because of difficulties no adequate change order can be negotiated.
He requested that contingent on the approval of the money granting agencies that Council approve
cancelling some of the work items on this contract and call for bids for two alternative means of
providing an impermeable liner for the aeration and polishing lagoons.These would be for another
contractor to install the PVC liner or for installation of an asphalt concrete liner.Estimates -at this
time indicate that both are feasible and that sufficient savings of monies could be accomplished
by calling for bids.
Mayor Skaug inquired whether we have reasonable assurance of the additional money for the iiner job.
Rich Weaver stated yes,they made it personally to me in Olympia and the letter has gone to the .t
Environmental Protection Agency and it is just a matter of mechanics.
Ebbert asked if a new contractor was needed to come in and do this part,,and Rich Weaver commented-
we are that far out of agreement with McMillan,and doingit this way we are still saving $40,000.
Moe inquired as to what kind of time element are we faced with in completion of this job,and Weaver
replied that McMillen has 43 days left.We don't have any real requirement and we are ahead of our
implementation schedule.If Council approves we can call for bids within 4 to 6 weeks,and for the •'
time of year,we would still have good construction weather to do either alternative.
Motion by Moe to allow city administration to cancel some of the items of the existing contract and
call forbids on twoialternatives for oroviding the liner.Second by Boyle.Motion carried.
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*LAW &7USTICE CONTRACT FOR RADIO EQUIPMENT
As a result of an application for financial assistance from the State Law and Justice Office to replace '.
antiquated radio equipment-we have received approval on this project and a contract to be signed with ,.,
the Law &Justice Office,which will provide us with assistance in the amount of $15,879.00 requiring
a match of $5,293.00.This match has been set up in our 1973 budget.Council approval is recommended
to authorize the City Manager to sign the contract on behalf of the City..'•
This project with the Law &Justice assistance will provide the Police Department with a new radio
communications system replacing equipment that has been in operation since 1955 and 195 6 with the ,
latest addition acquired in 1961.After the contract has been signed it will then be necessary to call"
for bids on the equipment.
Motion by Boyle that the request be granted.Second by Johnson. Motion carried.' V ••
/•DIESEL OIL AND FUEL OIL -JOINT BID WITH SCHOOL DISTRICT
Aletter was read from the Finance Director stating that the City has in the past joined with the Moses
LakeSchool District and the Port District for the purpose of biddingof diesel fuel requirements for the
City,and it is time again to enter into this bid procedure.Bid opening is set for June lu,19 73 and
be made available for Council consideration at the regular meeting of June 26, 1973.
Motion by Johnson,second by Hill that this requestbe granted.Motion carried.
ARCHITECT SERVICES FOR PUBLIC SAFETY AND CITY.HA"LL COMPLEX
,.Aletter was read from the City Manager stating that the 1973 Budget provides for engaging architecturalxn\Y services to conduct preliminary studies for space allocation,floor plans,cost estimates,site plans,P etc for public safety facilities and a city hall complex.He requests authorization to invite submittals
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Council Meeting Minutes:5 June 12,1973
from the two local architects from which services they provide can be evaluated and an architect
selected for preliminary studies,and submittals presented for Council consideration at the regular
meeting of June 26,1973.Also stated that he has had preliminary discussion with the Grant County
Commissioners regarding facilities that should be considered cooperatively.Further discussion of
joint use facilities can probably best proceed after we have engaged an architect.Following pre
liminary studies,which will need to include alternate development proposals,a decision can be
made to proceed with final plans in entirety or for any portion of the complex.
Hill commented that perhaps the architects would not have all their information in by the next meet
ing.Also we would want to visit some of their buildings.Waggener agreed that the Council may want
more time in making a selection.
Motion by Johnson to take this step and invite submittals from the two local architects.Second by
Boyle.Motion carried.
A.W.C.-VOTING DELEGATES
1843
Delegates chosen to represent Moses Lake at the Association of Washington Cities Conference in /'
Spokane,June 20 -22,1973 are Councilman Moe,Councilman Johnson and Mayor Skaug.
CONFERENCE OF GOVERNMENTS -Report by W.B.Moe
Ameeting of the Conference of Governments was held June 6,1973 at Ritzville,Washington and was /cVjf^
chaired by Bob Ludolph in the absence of Mode Snead.A status report was given by Julian Agranoff.
The Conference is going through the process of permanent chairmanship and officers.Mode Snead
W3S unanimously elected as chairman and the other offices have not been filled as yet.
The Annual Budget was adopted and that was an administrative budget,and there should not be too
many expenses from year to year.
Mr.Current from the Governor's office in Olympia was in attendance and informed the Conference of
Governments what they are expected to do.All grants will have to go through the Conference first.
That does not mean if they approve of the grant they will automatically get the money;it is only the
first step.A-95 Review is required before a grant is approved.
City M3rager Waggener explained the A-95 Review is a review process handled through the Conference
of Governments for all federal funding to see if there is any conflict or duplication.If it has not gone
through the A-95 process the application will not be considered.There is a local as well as a state
A-95 Board.The State is the Planning &Community Affairs Agency.We have been using both boards
for our funding-.
POLICEMAN OF THE YEAR -POLICE CHIEF AL BTORK -STATE VFW AWARD -^.
Police Lt.Baker informed the Council that Police Chief Al Bjork was chosen for the Washington State
VFW Law Enforcement Award.He was nominated through the Eugene Whitehead VFW Post #5926 of
Moses Lake.Presentation with be made at the state VFW "Distinguished Guest Banquet"to be held
In Everett,Washington June 20,1973,and will be presented by Earl Milne,special agent for the FBI.
The Council concurred with Mayor Skaug that congratulations were in order,and that a letter of
commendation signed by all the Councilmen would be appreciated.Motion by Johnson to have the
secretary write such a letter for their signature.City Manager Chet Waggener said he would like to
sign,the letter also.Second by Boyle.Motion carried.
OUTBOARD RACES -CASCADE PARK
Bill Skeels,Park &Recreation Director stated he received a call from the Seattle Outboard Club, the J/S/
same people that put on the races last year at Cascade Park,have scheduled boat races at Cascade
Park for June 17 and 18.Had been contacted earlier informing him they had tentatively scheduled the
races for these dates,-but were awaiting additional information because they had a little trouble
getting their sanction,which they did get just this day.They have contacted the Sheriff's Department
and also informed Chief Beeman regarding use of the ambulance if necessary,and are requesting per
mission from Council to use Cascade Park.Also they will furnish insurance and have it in by Friday,
June 15.
Motion by Moe to grant permission for the Seattle Outboard Club to hold races at Cascade Park
June 16 &17 o rcviding insurance papers are here in proper time.Second by Johnson.Motion carried.
SEWER FATE mDJUSTMENT -SUMMER RATE
City Manager Waggener informed the Council that a problem has been called to the City's attention )oL
that we did not anticipate in the ordinance for certain classes of businesses.Their summer sewer
rates ara appreciably higher due to irrigation of lawn areas around buildings,because early watering
was required in April of this year.For example,Big Bend Community College had extra water for
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:.•\Cr Mayor Skaug requested Council confirmation to appoint Edward Yamamota as Chairman of the Inter-
Racial Commission.The Council concurred.
Meeting adjourned at 11:05 -Executive Meeting followed .-scheduled by Mayor Skaug to discuss
Labor Negotiations.
Council Meeting Minutes:6 June 12,1973
irrigation amounting to approximately $100 for three buildings.In surveying the situation,find that
other firms are entitled to irrigation,particularly the schools In the Larson complex who irrigate their
lawns through the city system.The extra charge to them,because of the early lawn watering,amounted
to $374.50 and $469.60.He requested authorization to make these adjustments for the buildings for'
the month of April for this year.If the Council authorizes,will also have prepared an amendment to
the ordinance for establishing the winter months schedule as the period of November through March
instead of November through April,and will have this for the Council's consideration at the next meeting,
The adjustments are only on the sev/er charge.The classification affected would be schools,hospital,
motels,trailer court complexes and apartment buildings.
Motion by Johnson to adjust the billing now and bring the amendment to the City Council for changing
the ordinance accordingly.Second by Boyle.Motion carried.
INTER-RACIAL COMMISSION -CHAIRMAN
Mayor -Otto M.Skaug