1973 09 04\I
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COUNCIL MEETING -SPECIAL SESSION
Council Chambers
September 4,1973
8:00 p.m.
1871
MEMBERS PRESENT:Councilman Robert E.Hill.Norman W.Johnson.Gordon M.Ebbert,Otto M.Skaug
and Micheal Boyle
The meet.n,was ca..ed to orderM ^^"whlc^i?^^Chet Waggener would have the information forwhichthis special session was,
turned over to Mr.Waggener.
LARSON SEWAGE TREATMENT PLANTPriortodiscussionofthequestionat hand.Mr.Waggener stated that though the individual microphones j^woSldf notbe used,this was a meeting of record and not a study session.
Mr.Waggener then recalled to the Council members -~^^^installed at Larson Sewage Treatment Plant At this previous tl™e'{Jr Waggener then explained that sinceofcertainandvariouspartsofthecontractforre-openin,g.°fnb'dos'de^up and has been nego-that time,other comolications have arisen for which a change^"^^Se negotiating,an agree-?ated with the contractor through Sevens Tho^authorizationrmyTe^afc^^a^^""'Waggener then introduced
Van Woerden and Mr.Leonard Clark of Stevens.Thompson and Runyan
Mr Dirk Van Woerden and Mr.Leonard Clark,both of Stevens.Thompson and Runyan,and turned the time
over to Mr.Clark to explain the change order tothe Council.
Mr.Clark explained to the Council that when the^irst ^^^^«^^^?toi^*Sta,SSSS'iSSJfeS^^e.rocky and grave!!/quality was evident but not to the »tentof the™™£0"°du*on the recommendation
contractor.The initial soil *****™™*"™***?S£soU^However?theTower soil proved to be quiteofsame,it was decided to try and utilize the fisting soil ^o^ver xne mat£rial would be impossibledifferedthatwhatwasoriginallyanticipated.n^l^^a ^TLS^tvio inch plus.Thetouse.The actual grade of the soil is a six inch^minus materia1 witn a rna^y ^^^
-^w^^^^aSTSir.and two inches on ootto*on*
over the liner.
Mr.Clark also stated that although the °°^™%%Zffi^tt^^^^r^Xtimedelayandotherclaims,he may have solid j™***™*1^^™Sge order than to go to court on thewithhim,it was felt that it would be less cost and risk=to ^^^g £for the change order.Thismatter.After considerable negotiation a figure of *129,100 was ™™»tlme8 clalms.Mr.Clarkfigureincludes$109,000 for the actual cfc*nge,P^^J^^^0Sd get.He also stated thatthestatedthathefeltthiswasasclosetoa**u*l%toy**™9!?™£^T to haVe it guaranteed."I wouMborrowedmaterialwouldbenecessaryforProtectionofthelinerword«^»«*^^in whichrecommendthatthisisthemostequitablesettlementin,orde £t™V*n™£the total settlement is actuallywewishittobeaccomplished."Mr.Ch«t Waggener then pointedout «»t much was f<jrtfme
in the vicinity of $129,000 ^ho^^^Brothers Sn a^iS^«oYVllT000 for the change and i2J 000 fordelay.We had negotiated with McMillln Brothers °n a f ^ure^,justifiable attributed as a
ruc^^t^tLn«~to ^—*™
Gordon Ebbert asked if the $129,100figure wa,in ^^^^\f^^^^^^^^^
^fd'K^-ic Bid section of the change e*r.
which was as follows:
.•Modification to^liner.^^^^PVC Liner Installation"dated W"»^JJ"Jb™row beddlnq material,screening.Specifications dated May 30,1973.includingf^l borrow backfill;
handling,hauling and placement,all b°r^^nb?SfSDOSUion of excess stored nativesubgradepreparation,Selection of rip ™K*£*W^*^mt*vl*ls ,includingstockpiles.Work includesj furnishing.all labor'^tpm^extra payTnent of any kind .all royalties,for a c°7leteJ^^to modifications of liner
St^^'
Council.,attention was called io the last sentance of the Basic Bid,(above)stating that no payment Wd
be made for time delays.Uwas clarified that the contractor being spoken of was the or.9.na.contractor for the project.KeMffl*
Brothers.
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Council.Meeting Minutes:2
Sept.4,1973
It was discussed among the council members and felt that a study session should be held ,c*netlme In thefut^e to analyze ?he pLent situation to prevent future problems of the same kind.
Several Questions were asked about statistical aspects of the liner and its installation It was stated5StSe1?ne "has Tone year guarantee,and the contractor has a one year guarantee on the work.Theformallife-span of Uners have not yet been determined,but some have been in use for 20 years Mr.WardensVted that sunHght and birds are things most harmful to the liner,which is why it ..lust be
covered.
Mr'Woerden stated that completion date should be October 12 assuming the c°nt^ctorS^now Mr Waggener stated that he had given the contractor verbal go-ahead with the understanding that irthTcha^^de?was not approved by the City Council,the City would pay for accrued expenses.
It was suggested that the public receive specific explanation of the new costs and the reasons for them.
It was moved by Gordon Ebbert and seconded by Mike Boyle that the City Manager be authorized to execute
Change Order No.8.
There being no further business, the meeting was adjourned at 8:55 p.m.
to M\MAYOR -Otto M\Skaug
Acting City Clerk r^Freda C.Zimmerman