1973 10 23\/
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1887
COUNCIL MEETING -Regular Session October 23,1973
Council Chambers -8:00 P.M.
Members present:Councilman Robt.E.Hill,W.B.Moe,Norman W.Johnson,Gordon Ebbert
and Michael Boyle.Otto M.Skaug was not present.
Due to the absence of Mayor Skaug -motion by Johnson,second by Hill to appoint W.B.Moe
as Mayor Pro Tern.Motion carried.
Mayor Moe called the meeting to order.
Invocation -Pastor R.M.Blackwood,Southern Baptist church.
Mayor Moe called for approval of the minutes of the previous council meeting of October 9,1973.
Motion by Johnson to accept the minutes as written.Second by Hill.Motion carried....
REGULAR BILLS TOTAL AMOUNT PAID
GENERAL $14,168.47
STREET 535.24
IT)ARTERIAL STREET 54,318.23
f~URBAN ARTERIAL 2,477.66
7Z.WATER/SEWER 18,952.51f~SANITATION 8,556.69
EG EQUIPMENT RENTAL 629.34
C^FIREMENS PENSION 1,016.39
O L.I.D.#27 13.17
L.I.D.#28 39.38
Motion by Boyle that the regular bills be paid.Second by Hill.Motion carried.
Warrant No's 5311 through 5411 in the amount of $100,707.08 were approved for payment.
RESOLUTION NO.644 -APPLICATION FOR E.A.A.FUNDING -AIRPORT /O0&>
TKe resolution was read in its entirety authorizing the City Manager to execute all necessary contracts
and agreements to implement application for funds from the Washington State Aeronautics Commission for
funds available for improvements at the Municipal Airport;specifically $20,000 in the form of a 50-50
matching Grtnt,and for obtaining a $25,000 loan from the Economic Assistance Authority for utility
•improvements?at the Airport.
.City Managerstated we have had some difficulty getting together with the State staff member of the
/ E.A.A. and it is our understanding at this point they wish a letter from us outlining our purpose and
appear November 9that Walla Walla at their Commission meeting andwewill presentour formal appli
cation at that time.This resolution is for authorization to proceed with application for funding.Wecannotmakeapplication for the $25,000 loan for the utility improvements until wehave the AeronauticsCommissionapplicationapproved.Ifthe loanis later procured,the pay backwill have to be negotiated,probably a maximum of 20 years,and more probably 10 years,and believe the interestrate would be 5%.
Acting Mayor Moe commented that it is his understanding the plans and specifications for the improve-
ments have not really been spelled ' out totally at this point, and Chet Waggener explained that .the normalprocedurethatwewouldfollowwouldbetopresentaswehavetoyou,a general outline of work,oraconceptofthe typeof work to be undertaken.We normally would not expend the amount of funds thatwouldbe necessary to do all the engineering work on it until weare actually sure thegrant is availableandwearegoingahead,and at that time we would actually dothe total designandget it ready to go out
for contract. Once these are presented we still have someflexibility and will be able to do somechangingInourplansIfwegetapprovalonthegrantwewillcomebacktoCouncilwiththatinformationandrequestauthorization,to proceed with completing the plans and specifications that would be brought to
Council in detail/TjeW we would havea request to call forbids, and upon acceptance of the bids. So
vit would come back to the City Council in several stages,if we keep moving ahead on it.
Bob Hill Inquired if the $20,000 would cover the proposed lighting,resurfacing runways,taxiways andaccess roads.Public Works Director,Rich Weaver,explained that actually it is a $20,000 grant from
the Aeronautics Commission and $20,000 matching of the city's money,making a total of $40,000, and
in putting some estimates together he felt that amount should cover.
Motion by Hillthat the resolution be adopted.Second by Johnson.Motion carried.
RESOLUTION NO.645 -ACCEPTING GIFT OF TENNIS COURT LIGHTING AT M^nnSH PARK FROM ROTARY CLUB.
The resolution was read in its entirety,accepting a giftof lighting the tennis courts at McCosh Parkin the form of contribution of materials and volunteer help from the Rotary Club, and expressing apprecia tion
to the Rotary Club for their contribution to recreational development to the Community of Moses Lake.
Motion by HiU and second by Johnson to adopt the resolution.Motion carried.
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City Council Meeting Minutes:2 October 23,1973
\RESOLUTION NO.646 -AMENDING CHARGES FOR CAMPING AT CASCADE PARK.A\:
\\A letter was read from Assistant Park &Recreation Director Jerry Thaut,stating that with the improvements
*made at Cascade Park this Fall,maintenance and operation costs will be increased,and recommended that
prices be increased from $2.00 per night to $3.50 per night for electrical hookrup,and $2.75 per night for
.campers without electrical hook-up,to help meet these costs.Also,the revised prices are comparable to
"similar operations for camping in the area.
The resolution was read in its entirety incorporating the price increase.Motion by Boyle to adopt the
resolution.Second by Hill.Motion carried.
RESOLUTION NO.647 -AUTHORIZING SIGNATURES ON WARRANTS.
The resolution was read in its entirety designating Chester L.Waggener,City Manager,and the newly
appointed Finance Director/City Clerk R. R.Gagnier,as the individuals authorized to sign warrants on
behalf of the City of Moses Lake.
Motion by Hill to adopt the resolution.Second by Johnson.Motion carried.
,Vs RESOLUTION NO.648 -AUTHORIZING SIGNATURES ON CHECKS.
The rosolution was read in its entirety designating the following individuals to sign checks on behalf of
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the City of Moses Lake
Chester L.Waggener,City Manager
R. R.Gagnier,Finance Director/City Clerk
Jean C.Burton,Deputy Clerk-Treasurer
Freda Zimmerman,Administrative Secretary
Vernon Holden,Accountant
The City Manager stated that previously we allowed checks to be written with only one signature,and
propose to change to require two signatures,and have added additional names.The reason for that is,
that it is entirely conceivable that there could be period at times where if only two people were authorized
they could be out of the office at the same time.Also all of the individuals listed are bonded through,blanket
bond.We have a blanket bond on all of the City employees,with an extra amount on several that handle
money regularly.
Motion by Johnson to adopt the resolution.Second by Ebbert.Motion carried.
CHAMBER 01'COMMERCE -ENTRANCE SIGN PROPOSAL.
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Chamber of Commerce is desirous of constructing a city directory type sign toheip orient visitors to the
City and acquaint them with what the city has to offer.It would consist of a large map of Moses Lake
with the names of businesses catering to visitors on either side of the map.These businesses will sub
scribe to have their name on the sign.The subscription will pay for the construction and maintenance of
the sign.Tt is hoped that the sign can be located at the edge of Larson Playfield.The letter further
stated that the Park department has reviewed the plans and feel that the sign will be an asset to the Park
and will not increase their maintenance responsibilities,and since It fits Into their park concept,they
have expressed their willingness to assist with th«=pioject.The Chamber of Commerce will keep a main-
•"•tenance contract with a sign company to update and maintain the sign.Mr.Cook also presented Sketches
of the sign and the proposed location at Larson Playfield,which would be facing West Broadway,The
sketch also indicated the Chamber of Commerce wou'd install a concrete sidewalk,lighting for the sign,
Install a drinking fountain and place picnic tables in the sign area.The Chamber of Commerce is asking
approval of the City Council to locate the sign on city property.
Upon inquiry by Gordon Ebbert -Mr.Cook stated that building the sign is the responsibility of the Chamber
of Commerce.He also stated they anticipate at least 20 to 25 subscriber names for the sign,and the map
will indicate the corresponding number of the business listed.He also added that maintenance will be kept
at a minimum since the sidewalk will be constructed so that it will not hinder when the grass is being mowed,
and also plan to work closely with the Park Department since they hope it will be an asset to the Park,as
well as an aid to the visitor.
Motion by Johnson to grant the Chamber this privilege,with the Park Department supervising their function.
Second by Boyle.
Bob Hill stated that he is a little concerned about City property being used as a publicity ground for business,
but he could go along with that,but would like to amend the motion that the agreement with the City may be
rescinded if it is not kept up to the full maintenance standard by the Park &Recreation Director.Johnson
making the motion and the second concurred.The question was called.The Motion carried.
PRELIMINARY PLAT -CENTRAL WASHINGTON PRODUCTION CREDIT ASSOCIATION .
\\y^Larry Hibbard,Community Development Director,statedthe proposed plat is located on West Broadway just
\i South of the recently approved A &W preliminary pla^and he presented a slide of the area . The Planning -
Commission held a public hearing regarding this plat on Monday night,October 22, 1973 and approved the
preliminary plat and recommended to Council acceptance of a $1,000 bond to be posted by Central Washing
ton Production Credit Association to assure completion of the plat and authorize a building permit to be issued^.
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\f)(^Aletter was read from Richard F.Cook,President, Moses Lake Chamber of Commerce,stating that the
City Council Meeting Minutes:3 October 23,1973
'Acting Mayor Bill Moe commented -that we seem to see a further development of the vacant property on
West Broadway,and I think this is a goodthing, if it can be handled properly and with the Council's
authorization of the building permits subject to platting and a bond posted to assure completion of the plat.
Bob Hill stated,~-about two meetings ago the Council approved the Ranch &Home building giving them•~-permission to proceed without sewer because the distance involved to sewer hook-up.Afew days later
we got a notice that A&W had filed and they are required to install sewer, and now CWPCA is in there
whichonly puts CWPCA within about 200 feet of Ranch &Homes.Are we going to require Ranch &Home
now b go to sewer since it is down to 200 feet?Larry Hibbard explained that the Council approved it when
— they get within 200)but it is still over 200 feet between Ranch &Home and the sewer.The agreement would
be now that whenever the next development comes in here they would have to install sewer.
Norm Johnson inquired - that he understood that lend should be platted priorto being sold,and Larry
Hibbard replied that this whole strip technically should have been platted prior to it being sold. We wereperhapsmorelenientthanweshouldhavebeenintryingtohelpthedevelopersget started building this Fall.Whenwe approved Ranch &Home we were not aware of A&W and CWPCA coming in practically at the same
time.
Motionby Johnsonwe accept the $1,000 bond from CWPCA to assure completionof the plat and authorize
a building permit to be issued.Second by Hill.
|T)Bill Moe inquired as to what determination did the Planning Commission have regarding the streetthat runs•q over to intersectwith Ivy Street,ordid they have any suggestions?
00 Igrr>Hibbard stated,this 60 x 180 ft.section of BStreet was deeded to the City in the early 50's.There
EG is an undedicated section in back of the Doctors Clinic which would be required to make B Street a through
C3 "street.The recommendation by the Planning Commission was that staff proceed to get minimum improvements
C5 in this right of way.The City received this dedication from Mr. Peterson in the early 50's and he did notpass on the obligation for improvements to the City at that time. In the deed he agreed to be responsible
for minimum improvements at such time that the adjacent property was platted.Minimum improvements in
this case would be grading,graveling and a water line through that section of right of way.
Norm Johnson asked whether there is any possibility that the people above will want to improve or do any
thing with the street and bring it on through?Larry Hibbard stated that is sort of a triangular piece which
is all in one ownership.It is conceivable that this could go through and serve this property from Broadway
side without having traffic go through to Ivy. The Planning Commission's recommendation for that could be
optional to either,just serve the two adjacent pieces of property or to continue B Street thiovgh and serve
-the residential area behind it.Until decided,it would actually be a dead-end,although the A & W platplans to have an exit or entrance on BStreet.He added that part of the Planning Commission's recommenda
tion on this is that Staff encourage the development adjacent to have entrance on B Street and,therefore,
minimize exits and entrances from Broadway,such as.has been done with the Federal Land Bank.
^—r Bill Moe stated - so the barricade that exists will be moved back some 160 feet and only improvements in
thafportion will be made by Mr.Peterson?Larry Hibbard concurred.
The question was called -Motion Carried.
1889
PARK &RECREATION COMMISSION RESIGNATION ,
A letter was read from Jerry Thaut,Assistant Park &Recreation Director,stating that a letter of resignation
was received from Josephine Hoffman as a member of the Moses Lake Park &Recreation Advisory Commission.
This resignation creates two vacancies to be filled,the other was created by Randy Carvo,who resigned
August 8,1973,and the Commission is desirousof having these vacancies filled as soon as possible.
Motion by Moe -that the resignation be accepted,and a letter be sent to Mrs.Hoffman thanking her
for her participating on the Commission.Second by Johnson.Motion carried.
SHORELINES MANAGEMENT ADVISORY COMMITTEE -APPOINTMENT OF CHAIRMAN.
A letter was read from Larry Hibbard,Community Development Director,stating that the State Shorelines
Management Act requires that citizen input be used in the development of the City's Shorelines Management
Master Plan.He is currently working on this plan as a part of the overall City General Plan,and it was
hoped to use the goals committees that are planned to assist with the General Plan for the Shorelines Plan
.as well.The committee's work,upon completion early next year,will be forwarded to the Council for their
review before the Council is asked to adopt the plan.Mr.Clint Connelly has agreed to chair the committee,
and asks the Council to confirm Mr.Connelly's appointment as Chairman of the Shorelines Committee and
authorize him to organize the committee using names suggested by the Council and other persons who
volunteer their services.
Larry Hibbard stated that about a year ago Initiative 43 was passed which requires local governments to
adopt master programs for their shorelines to have a plan made up locally which has goals and policies
as to how the shorelines are to be used,and in Moses Lake we have from 13 to 15 miles of shoreline.
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City Council Meeting Minutes:4 October 23,1973
Up tothis point mostly it has been staffwork and now we are asking City Council to appoint
Clint Connelly as Chairman of the Shorelines Management Citizen's Committee and proceed to form
the committee.,
Bob Hill commented that Clint Connelly is an excellent selection for the Chairman ofthe Committeeanamovedtorecommendappointmentof Mr.Connelly as Chairman,andalso a member of the CityCouncilto serve with Mr.Connelly onthat committee.With a Council member onthe committee wewould have close liaison with the Council.-Second by Johnson.
Mike Boyle commented that Bob Hill's point is well taken,but wondered if not possiblv being overcautious- especiallyif the committee is going to report backto City Council anyway/Bob Hill
replied that he does not like to see committees being formed where the Council has noinput, especiallyasimportantasLakeDevelopment.H y m
Gordon Ebbert inquired as to how many people will be on the committee,and Larry statedthat thishasmotbeendeterminedas yet, but it has been recommended that Mr.Connelly select his committeefrompersonswhovolunteerandalso any recommendations the Council may have,and approximatelyamembershipoffiveorso is being considered.The State legislation statedthat we need to have the
first draft completed by the end of December,which does not leave much time. Mr.Connelly hopes
to get something started by next week.
The question was called -Motion carried.
GRANT COUNTY HEALTH DISTRICT - NOMINATION FOR ELECTION.
Aletter was submitted from Robert A.Ludolph,Chairman of the Grant County Board of Health,requestingthe Moses Lake City Council to select from withinits membership one council member i.be placedinnominationforelectiontotheHealthDistrictBoard.All council members are eligible excluding the
Mayor and Clerk. A form to be used for reporting the nominee was also submitted. Theabove action
Is necessary to fill the unexpired four-year term vacated by Dr. Ernest Lindell whose term exrjires
December 1975.
City Manager Chet Waggener stated thatthe State Statutes says'member of the legislative body1 andin our instance the Mayorwould be eligible to serve on the Board since he is elected by the people as a
Councilman.•*
Motion by Johnson to delay action on this until the next council meeting.Second by Hill.Motion carried.
INFILTRATIOH/INFLOW ANALYSIS FOR SEWAGE COLLECTION SYSTEMS -INFORMATIONAL (
Aletter was read from Richard L.Weaver,Public Works Director,stating since receiving preliminaryinformationontheFederalWaterPollutioncontrolAct,Amendments of 1972,we have been informing theCityCounciloftheneedfortheabovestudies.We did preliminary work in the Spring of f973 and pur
chased a hydraulic sewer cleaner in 1973 so that we would be prepared to do this work.Healso submitted
a memo received from the Washington State Department of Ecology concerningthese requirements fcr theCouncil's consideration.Probably the most important part of theact says that "no grants will be approved
after July 1,1973 for treatment work unless the applicant shows to the satisfaction of the admiristrator(who is inthis case the administrator ofthe Federe!Government Environmental Protection Agency)that
each sewer collection system discharging intothe treatment works is not subject to excessive infiltration "What they are saying with this regulation is that they willnotpay to help us seal our sewers and enlarge'tourlift stations or assist in enlarging the sewage treatment plant to carrythe excessive water, but that*
instead they are willing to assist funding a balanced program that has the optimal benefit to cost ratio;
Rich Weaver stated this memo is the first official confirmation we have received.Basically we used to
take a flow coming into a sewage treatment plant and when that flow exceeded the plants capacity we add
ed to the plant,and with the grants and aids from the federal government that usually meant they paid the
largest part of this expansion.Looking back into the sewer systems they found out that a good part ofthese
expansions were occurring because sewers were leaking at the joints,ground water was getting into the •
sewer and being sent to the plant and being treated.Then came a period of large sewer sealing projects
and they figured out they were paying for large sewer sealing projects.What they are requiring now is '
an examination of the whole system from the time the sewage is in the mains and the laterals until it gets
to the treatment plant,and then propose the cheapest possible solution,and they will be willing to fund
that.The new requirement is,we are suppoced to do a detailed study to prove that the benefits to cost »
ratio of our proposed plant is the best one,and the cheapest method of repair for a period of 20 years ahead.
In carrying out this study we propose to spread'our manpower over a longer period of time to get it done,
that is one reason we purchased the sewer cleaner,and then do some part of the inspection later on with a.
T.V.Camera.
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City Council Minutes:5 October 23,1j73
GRANT-LINCOLN-ADAMS COUNTY CONFERENCE OF GOVERNMENTS REPORT./33A
The report was made by Bill Moe.He stated that the Conference met at Odessa,October 18th and that
he did not attend the meeting personnaly but noted some of the main topics on the Agenda.Thi:?Confer
ence of Governments is becoming more and more a factor in determining a good many things that go on
within these three counties,and also other counties.There was a resolution designating Julian Agronoff
to sign the conference warrants.Also a resolution was passed clarifying a relationship with adjoining
Conference of Governments -notably those in the Grand Coulee area.At this point the people in that
part of the State have not really had a meeting of the minds in order to determine which way they want to
go.They have a conference set up already,but they are trying to determine whether or not they should
join ours or just what portion of the counties will join ours.No action was taken on that item.
Also application for Comprehensive Health Planning Funds and a determination was made to incorporate
that part of the Conference of Governments with LfeW &Justice Planning work.Jeff Harris,a representa-
'tive from the State,was present,and fromthose that did attend,found there was a goodcbal of informatfo
gained from him. Bill Moe commented that Larry Hibbard attended the meeting and perhaps he could report
on what Mr.Harris related to the Conference.
Larry Hibbard stated that the Conference rad previously decided to look at the possibilities of getting Law
and Justice and Comprehensive Health Planning funds for the three-county area.Primarily this planning is
required to get action money for Law &Justice and for Comprehensive Health Planning.As you recall the
City of Moses Lake has received two different grants through Law &Justice Planning grant procedure.
IjO This over-all planning is required for a lot of the smaller cities in the three-county area to get these funds.
CC Recently several State agencies have been combined under the auspices of the (Office of Community Develop-
00 ment.They want to try a pilot intergra ted grant program and are asklngvthat the Conference of Governments
p-«join in this.This,would allowthe Conference to have a one stop planning program withall the agencies
/—s .and their different programs.
k~^Bill Moe added, that this includes any grant money that the City may be seeking for funds for projects
that we determine we need.We would apply for these funds and the Conference of Governments would
review it.This is a requirement they are attaching to any seeking of funds for whatever project we may
have.Usually the State will not review it until it goes through the Conference of Governments.
CONSTRUCTION AND ENGINEERING PROTECTS -STATUS REPORT
To update the Council onall projects,Rich Weaver,Public Works Director,presented the Council with /Qf Lfi
a report of all construction and engineering projects indicating their percentage of completion.He stated,
those showing 100%will be dropped off the next report,which means immediately the report will go to
"about one-third of its present size.
City Manager Chet Waggener commented that in genera!relationship to this matter of status reports to
the Council,we have discussed at the staff level to provide a periodic project report and we will be work
ing toward that,nor do we want to bring it in a form where it would be so voluminous that it would be
impossible to review.The report presented is a one-time piece of information and to do this every month
probably would be burdensome to the Council.
s
Bill Moe commented that some of the projects were much needed and worthwile improvements,such as
the street work,etc.,and it seems there are always certain problems with projects the city undertakes.
"•*Although we should look at the end results and make a determination from that standpoint rather than
trying to criticize some of the projects,and I suppose we all have been guilty of criticizing some of
.these projects,and certain minor things that were done on them.I guess we will just have to wait and
'discuss this a little further when everybody has had a chance to evaluate them further.The Council
concurred to delay discussing the projects until the next meeting.
MONTHLY FINANCE REPORT
Rick Gagnier,the newly appointed Tinance Director/City Clerk submitted a September 1973 Financial
Report. He stated,that due toa previous accounting procedure was unable to obtain a clean cut-off of
revenue and expenses.Consequently this report reflects October 9 Expenditures and September 30th
Revenues.In the future both summary dates will be the same to allow for meaningful revenue on a
common basis,andhe gave a presentation on the important points of the report.He noted the official
budget appropriation and expenditure amounts broken down by department and general organizational unit.
The '% of Encumbered and Expended'represents all financial commitments of the department and can be
" • compared to the 'Pro Rata Portion of Year Expended'to obtain a bench mark forralative budget status by
department and organizational area.He commented that most all departments are well within budget
guidelines when analyzed on a percentage basis.
POLICE CHIEF APPOINTMENT - Chet Waggener,City Manager,announced that due to the resignation of^
Chief Bjork to accept an appointment with the Washington State Gambling Commission,Lt.Wayne C.Baker
has been appointed the new Poiice Chief for Moses Lake.
He stated, tnat in consulting with the Civil Sen/ice Commission that it was their decision of appointing /£?%?
a new Chief by promotionalexam from within the Department.They felt the community should have a
person appointed to be the best possible person for the job.To assure this,the Civil ServiceCommission
brought in from outside the City,Deputy Chief Torn O'Brien with the Spokane Police Department;Chief Tebaldi,
Chief of Police at Pasco,and Art Colby,City Manager at Kennewick, and held an oral examination with
Lt.Wayne Baker.The City Manager also sat in on the examination as an observer,and commented that it
was the most comprehensive and grueling oral examination - it lasted three hours.The outcome was the
unanimous recommendation that Wayne Baker was most capable of holding the Chief's position in ihe Moses-
Lake Police Department.He is to take over his duties as Chief of Police tomorrow (Oct. 24,1973).
Meeting adjourned at 10:00 P.M.
n
Mayor Pro Tern -"Wra.B.Moe
City Clerk-R.g~.Gagnier