1974 01 081
4S&CITY COUNCIL MEETING -REGULAR SESSION
Council Chambers-City Hall
January 8,1974
8:00 p.m.
Members Present:Councilman Robert E.Hill,W.B.Moe,Gordon M.Ebbert,Norman Johnson,
Otto M.Skaug,Donald E.Swanson and Michael Boyle.
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e»s-Mayor Otto Skaug called the meeting to order,and called for approval of the minutes of the previous meeting
of December 18,1973.Motion by Hill and seconded by Boyle to approve the minutes as written.Motion
carried.
*REGULAR BILLS
*b *£
'•...•.-•••
GENERAL
STREET
ARTERIAL STREET
URBAN ARTERIAL STREET
WATER/SEWER
SANITATION
EQUIPMENT RENTAL
L.I.D.#27
L.I.D.#28
TOTAL AMOUNT PAID
$18,459.58
4,952.36
1,302.42
126.89
7,556.73
8,455.36
1,581.48
3,180.18
267.94
Motion by Johnson and second by Swanson that the regular bills be paid.Motion carried.
Warrant No's 1 through 100 in the amount of $45,882.94 were approved for payment.
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OATH OF OFFICE FOR COUNCIL POSITIONS /OO?
-'Mayor Skaug first explained that Item No.6 on the agenda -Election of Mayor -will be deleted from the
•agenda.The newly elected councllmen will assume office on January 14,as required by State Law.Since
'they do not officially take office until then,the mayor will not be elected until their first meeting which will
'be held on January 22,1974.
City Clerk Rick Gagnier then administered the Oath of Office to the four newly elected councilmen,which
were:Robert Hill,Norman Johnson,Bill Moe and Don Swanson.
:.ORDINANCE NO.683 -FINAL ASSESSMENT ROLL FOR L.I.D.NO.28 J/)//)
City Manager Chester L. Waggener explained that in the case of this hearing the City Council will be sitting
as a "Board of Equalization",the purpose not being to decide whether or not the L.I.D.will be formed, but
to hear complaints and questions from the public.The council will have the opportunity to confirm the
assessment roll or to modify it in any way,by ordinance,as a Board of Equalization.
Mayor Skaug opened the hearing and asked Mr. RichardWeaver to explain a little bit about the L.I.D.Mr.
Weaver identified the improved area as the alley between Alder and Division and Fourth and Fifth. The alley
was paved mder the L.I.D.The difference between preliminary assessment and final assessment roll esti
mates of final cost was approximately 7%,which meant an increase of about $138 to the largest property owner.
The total amount of the roll was $5,814.
Mayor Skaug then asked for comments or questions from those in the audience.There being none, the discussion
was closed.Written protests were called for,there were none. The discussion was opened to the Council
members. It was then moved by Hill and seconded by Johnson that the hearing be closed.Motion carried.The
ordinance approving L.I.D.No. 28 was read by title only. It was moved by Hohnson that the ordinance be
adopted.Second by Ebbert,motion carried.
ORDINANCE NO. 684 -AMENDING BILLBOARD STANDARDS (Second Reading)
-Aletter was read from Community Development Director Larry Hibbard, which answered a question raised at the
last Council meeting as to whether the word "location was adequately defined in the proposed zoning ordinance
amendment. After counseling with City Attorney John Calbom,both Mr. Hibbard and Mr.Calbom felt that the
wording was correct and that it need not be changed. It was recommended that the proposed amendment beadoptedwithit's^present wording.The ordinance was then read by title only, and the Council was given theopportunityto ask questions.Norman Johnson asked Mr.Hibbard what the changes in the codewould consist
of. Mr.Hibbard gave three changes being made in the code, listed as follows:(1)increases the allowed
r sign area from 25 square feet to 50 square feet,(2)prohibits construction of billboards in residential zoneswherepresentlytheyarepermittedafterapprovalofthePlanningCommissionand(3)permits signs in the mult-
"iple family district for commercial uses within the district after approval of the Planning Commission.
It was moved by Boyle that the zoning amendment ordinance be adopted at its secondreading.Seconded by
Moe.Motion carried.
RESOLUTION NO. 655 -AMENDMENT TO PERSONNEL PLAN ^
Aletter was read from City Manager Chester L. Waggener, which explained the amendments the resolution
would make.The changes are listed as follows:
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1SII.':.v-.-.f-;:.;;.,,..:••^.-.January 8,1974
City Council -Regular Session Page
Section 1 changes the number of hours used for computation of overtime for Fire Department personnel working
...shift work from 63 hours to 60.
Section 2 changes the rate of accumulation and the maximum hours of accumulation of vacation for Fire
Personnel.
Section 3 proposed that secretaries and clerks will be added positiofTs-for which overtime pay is allowed.Italsoamends the paragraph relating to attendance at City Legislative orAdvisory Board meetings to allow
overtime for secretaries required to attned for the purpose of taking minutes.
Section 4 repeals the section relating to Compensatory Time.The employees specifically listed in Section3ofthisresolutionwillbeentitledtoovertime.Other employees will received neither overtime or compen
satory time.
Section 5 proposes that the last working day prior to Christmas Day be allowed as an additional holiday.Cityemployeescurrentlyreceive8£holidays per year,which is below the average provided by other governmentalemmesandbymostmajorbusinessesorindustries.At this time this provision will not apply to those employ-
ees underunioncontract inasmuch as their holidays are specifically negotiated.
Section 6 proposes to amend the mileage reimbursement by private care to 13*per mile.
The resolution was then read by title only.Council was then asked for comments orquestions.Bob HillquestionedtheamendmenttoIncreasemileagereimbursementto13*.He stated that the Internal Revenue a1-•lows 12*and asked whether a reimbursement exceeding that amount would present reporting problems to theemployeeexceedingthebenefit.Chet Waggener answered that he did not know,that the reporting problem wouldprobablyvarybyemployee,but suggested that a realistic figure should be used for reimbursement.
Gordon Ebbert asked if union contract employees would beableto take advantage ofthe new holiday.Mr.Waggener answered that they would not because their holidays are specifically negotiated by union contract.Ebbert asked how many holidays they were getting at present.Mr.Waggener answered tnat they are getting8inow,butthat won'tbe increased by this new holiday.Those under contract would have to re-opennegotiationsinordertohavetheholidaysIncreased.It was then moved by Ebbert that the resolution be adopted.
Seconded by Hill,motion carried.
RESOLUTION NO. 656 -RESTORATION OF STREET LIGHTING
eft Mayor Skaug explained that the local manager for the Grant County P.U.D.had contacted rhe City-Manager
and informed him that the street lighting couldbe restored, since the critical electrical energy shortage was
over.The resolution was read in its entirety.
Gordon Ebbert asked if the relighting ofthestreets might be premature as reservoirs will have tobe lowered
as a factor In flood control inthe spring.He directed his questionto Mr.Al Greene oftheGrant County P.U.D.Mr.Greene stated that Grand Coulee would beat an all time low againthis spring anyway,and the runoffwouldbeneeded,which would eliminate the need for flood control measures.It was moved by Moe and secondedbyBoylethat the resolution restoring street lightino be adopted.Mr.Ebbert asked if the public was beingqlventhesameindicationthattheycoulduseasmuchelectricityastheywant.Mr.Greene stated that the
PUD has contacted major users in Grant County and stated that he hoped the conservation practices would;be continue*«n the businesses in the County.Bob Hill asked if there had beenany indication from the stateconcerningstatehighwaysandinterchanges.Mr.Waggener stated that he had not heard what theirdecision wiU
be Ebbertasked if there had been any increase in crime rate or hindrance to fire department because of dark-wenedstreets.Mr.Waggener answered that there had been none as far as crime rate, and Fire ChiefiUiss -WBeemanstated that the Fire Department has encountered no problems withreduced street lighting. Mayor Skau£T3
asked whether the power cost haddecreased.Mr.Waggener answered yes, because wearen't paying main-qqtenanceorlightingcostsonthosethatare out.Gordon Ebbert stated that he would like to wait and postpone ^the restoration ofstreet lighting for a couple of months.Question was called Hill,Moe,Johnson,Skaug,^
Swanson and Boyle voting yes,Ebbert opposed.Motion carried.
RESOLUTION NO.657 - CHANGING NAME OF SOUTH DOROTHY STREET
Aletter was read from Public Works Director Richard Weaver explaining that one street withinthe city limitsand one street just outside the city limits are both named Dorothy Street.To avoid confusion a resolution isproposedtochangethenameof the Dorothy Street within the City Limits.The new name ofthe street would beRobertaStreet.The resolution was read by title only.Bob Hill mentioned that the street in question wasactuallySouthDorothyStreet?and sugqested that the new name be South Roberta Street. It was moved byJohnsonand.seconded by Hill that the resolution changing the name of the street to South Roberta Street.Motion
carried.
RESOLirriON NO.658 ESTABLISHING LEASE RATES AT MUNICIPAL FOR DALE E.AND LOUIE J.GEER •f^U,
Aletter was read from Richard Weaver stating that after studying lease rates for Grant County Airport andRichlandAirportandrequirementscfRCWChapter14.08,he recommends general rental rates at the Moses
LakeAirport be established as follows:^
1.Tie down for a reserved space $6.00 .
2.Tie down space in the owner's own hangar at $6.00 perspace per month whether occupied or unoccupied.
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1912January8,1974
City Council -Regular Session Pa9e 3
3.Transient first seven days free.Any period beyond seven days regular tie down fee,with the seven days
not necessarily being consecutive.
4. Arate based on3/4 of 1%per month ofthe value of Land and facilities inthe leasedcommercial area,
with a minimum rental to be 1-1/2*per square foot per year in the commercial area.
. 1 The letter also stated that at oresent there are only two commercial leases,that of Moses Lake Air ServiceandBigAero,Inc., are in force.The remaining owners will be contacted to bring leases up to date.
The resolution was then read in full which set rental costs for the first five year lease with Dale and LouieGeer. Mr. Weaver showeda map which indicated the location of lots 2 and 3,Row 3N,the lots to berentedbythe Geers.Rental by the resolution was proposed at $6.00 per month per space.
Gordon Ebbert asked if the size ofthe lots will be changed.Mr.Weaver answered that they will not changeinsize.Mr.Ebbert then asked Mr. Dale Geer if he was satisfied with the price agreement forthe lease and
the terms of it.
Mr.Waggener then outlined the actions that needto be taken:(1)approval of lease forMr.Geer,(2)concurrence ofthe council ofrate charges as suggested,and (3)a resolution would be drawn up
for the next council meeting affecting the entire airport,as far as rental rates.
The resolution being considered tonight is for the Geer lease only.Council is given the opportunity to reviewthe lease everyfive years.Bob Hill asked if Mr.Jackson would be responsible forcollection of transient
tie down fees.Mr. Waggener answered that Mr. Jackson would tell the finance departmentand the financedepartmentv/ould in turn bill and collect for it.^Gordon Ebbert asked if the leases could be soldortraded.Mr.Waggener answered that they could beassigned.Ebbert thenasked if the buildings erectedona leased•lot would become property of the City after the lessee moved or no longer had use for them. Mr. Waggener statedthat the City can notify them and if they have not moved the buildings within a certain period oftime, the Citytakesownership.It was moved by Bob Hilland seconded by Ebbert that a resolution be established amending
therate schedule as proposed by Mr.Weaver be drawn upfor presentation to the Councilat the convenience of
the administration.Motioncarried.
It was moved by Ebbert and seconded by Johnson that the resolution establishing rental rates for Dale E. and
Louie J.Geer be adopted.Motion carried.
LEASE AGREEMENT -MUNICIPAL AIRPORT /00{j?
The lease agreement title was read, the lease being entered into between Dale and Louie Gtsr and the City of
,I Moses Lake. It was moved by Johnsonand seconded by Don Swansonthat the city enter int»-the lease agree
ment with Mr.Geer.Gordon Ebbert raised a question concerning the Termination clause,as to whether or
- not the property improvements should become property of the City of Moses Lake. Ebbert questioned the
reasoning for including the clause in the lease agreement.He was told that all the old airport lease agreements
contained the clause.It was also mentioned that Mr.Geer would have the opportunity of tearing down or
moving the buildings.Mr. Waggener stated that they have had a problem in the past with dilapidated build
ings at the airport and had no way of claiming title to them. This clause is the answer to that concern;making
the buildings property of Moses Lake would entitle them to get rid of unsightly buildings or hangars after the
20 year period.He also mentioned that 20 years was about the average useful life span of a hangar.He
said that if the building were still in good condition at the end of 20 years,the lessee would certainly have
the opportunity of renewing the lease.
Discussion followed concerning the clause.Mr.Ebbert stated that the clause might affect the type of build
ing that the lessee would build.He might build a better building if the City weren't taking over in twenty years.
Mr.Ebbert felt that some flexibility should be written into the agreement.Ebbert asked Dale Geer how he felt
about it.It was mentioned that Mr.Geer had already signed the agreement.Mr.Geer stated that he would be
in favor of having the opportunity of leasing the spaces again at the end of a twenty year term.City Attorney
John Calbom stated that at the end of the lease agreement,the lessee does not have a right to lease again,but
f it is the discretion of the City.He also stated that up until the end of the 20th year,the buildings may be moved.
^Mr.Waggener then stated that in response to Mr.Ebbert's question it seems the first sentance in the Termin
ation clause is in conflict with the last.He asked that the item be removed from the agenda,until the agree
ment could be reviewed.It was moved by Hill that the matter be tabled until the next City Council meeting.
Seconded by Swanson.Motion carried.
' •REQUEST TC PURCHASE CITY PROPERTY -MR.AND MRS.BERT SMITH //9-c/V)
A letter was read from Mr.and Mrs.Bert Smith of 224 East Hill Avenue,requesting permission to purchase the
south half of Lot #12 of the Garden Heights,Second Addition at 960 S.Garden Drive.The Smith home is ad
jacent to the lot in question.
A letter from City Manager Chester L.Waggener explained the accompanying map and stated that if the Council appn
L,__J approved the request to purchase, it will be necessary for a resolution and ordinance to be drawn upauthor-
>izing the transaction.
Gordon Ebbert asked if the division of the lot will m=ike the other half harder to sell.Mayor Skaug answered
that the size of the lot would be more desireable after division than before.Moved by Hill and seconded by
Boyle that a resolution and ordinance authorizing the real estate transaction be drafted for Council consideration
at their next meeting.Motion carried.
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January 8,1974
City Council - Regular Session Page 4
PLANNING COMMISSION -REQUEST FOR JOINT MEETING
A letter was read from Community Development Director,Larry Hibbard,which stated that the Planning
I Commission has been working on a revision to the City Zoning Code.The Planning Commission is requesting
a study session with the Council and would like the Council to set a date.The Council was supplied with
copies of the proposed zoning ordinance and were informed that a summary would be supplied them for the
study session.
After discussion of dates,it was moved by Moe and seconded by Ebbert that the Council and the Planning
Commission meet together for a study session on January 17 to review the proposed zoning ordinance.Motion
carried.
GRADUATION CERTIFICATE - ADVANCED LAW ENFORCEMENT SCHOOL - ALAN K1KUCHI
\Qi Agraduation certificate was presentedto Allan T.Klkuchi bythe Mayor from Advanced Law Enforcement School
'which was held at Olympic College,Bremerton,Washington from December 10 through 14,1973.The school '
involved written examination,notebook,class participation,attendance,punctuality,cooperation and attitude.
The Mayor commended Patrolman Kikuchi for his efforts to offer better law enforcement services to the Citizens
of Moses Lake.Letters were read from Police Chief Wayne Baker and John Clarke,Executive Secretary of
the Washington Law Enforcement Officers Training^Commission.
WELL NO.11 -GRANT OFFER
A letter was read from the Public Works Director requesting the City Council to authorize the City Manager to
accept a construction grant based on construction and development of a well No. 11 - Awith the site to be
located in the general area of Wheeler Road and State Highway #17. The well would result in a grant for land
transmission mains and development of a well in the amount of $51,800.
Mr.Weaver showed a map of the long range development plan from the 1973 comprehensive study and the
location of several wells.His recommendation was that the City accept a grant for 40% of $138,000.Mr.
Waggener mentioned that the amended proposal would be a significant reduction in cost to the City and
that the well should be moved farther north because the ground water is running in a north to south direction.
Gordon Ebbert asked if the well would then be outside the city limits.The answer was negative.The
remaining 60%funding will come from the Water/Sewer Capital Improvements Program.
Mr.Waogenercommented that previously the City Staff was not optimistic about qualifying for Referendum 27
funds. However, we did qualify for Referendum 27 funds for this project,whether we will for any of our othe
water projects.
Gordon Ebbert asked Mr. Weaver how many reservoirs the new well would require.Mr. Weaver answered that
a reservoir is needed now, whether a well is drilled or not and that with the new well the construction of areservoirmaybe put off a while longer.The grant program before the council does not involve any reservoir
construction.Gordon Ebbert asked what would happen if the grant were obtained and the Department of
Ecology turned it down.Mr.Weaver explained that if the City did not begin preliminary engineering within
four months that the grant would be terminated.
Gordon Ebbprt moved that the Council authorize acceptance of a grant of 40%of $138,000.Seconded by
Norm Johnson.Bob Hill asked if there was a bigger water problem in Montlake Terrace thanonthe Peninsula?Mr.Weaver answered yes,the type of problem at Montlake is shots of air and water quality.On the g
Peninsula the problem is pressure.The question was called,motion carried.W
INFORMATIONAL ITEMS -STATUS REPORTS 00——£J^
,0,[P The Council was oresented with two reports from the Finance Department - the November Financila Report and -^\r the Quarterly Status Report.Finance Director Rick Gagnier discussed different items on the November financier*1 reportwiththeCounctl,particularly noting that Equipment Rental is in good condition andthe Airport isremainingbelow.He also noted that on the Urban Arterial Fund,the loan was made,but for $12,000 insteadof$15,000 which brought the account into solvency.Gordon Ebbert questioned the $295,000 unencumbered
total for Revenue Sharing. Mr. Gagnieranswered that it was the money set aside forthe building fund.Al
though it is earmarked,it is yet unencumbered.
Mr.Gagnier explained that while revenues were cut off at December 31,expenditure books would be kept
open until January 22 for approval of the Council on that date.
The Quarterly Status Report was divided into two sections (1)a summary of the preceding quarter and (2)an
outline of plans of the next quarter.
Mr.Gagnier reported favorable reports concerning the new petty cash system instigated with this years budg
~Richard Weaver of the Public Works Department also reported on projects within his department.Mr.Weaveexplainedhowtimeandmoneyareusedinhisdepartment.He stuied that while a large block of time in thedepartmentisdesignated"General Engineering"there are many things that need to be done forj each projectThemoneyusageisauditedseveraltimesbyseveraldifferententities,thereby making caroful and complete
records a very important part of the work done by his department.
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January 8,1974 1914
Page 5
City Council -Regular Session •
Chester Waggener then notified the Council of ?-f'^Tfir^nd.S.°Sffl!KiS^t'^tS'S^rit wm ^^f^uarir,in the Council Chambers,
beginning at 8:00a.m.
Alternative dates of January 29 or February 5were set for theRegional Legislative Organizational Meeting .
tentatively scheduled for January 14 at the Porterhouse at 7:00 p.m.
The meeting was adjourned at 10:05 p.m.
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R. R.Gagnier,Cily Clerk