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-CITY COUNCIL MEETING -Regular Session *May 28,1974
Council Room -City Hall 8:00 P.M.
Members present - Councilman Robt.E.Hill,Bill Moe,Norman Johnson,Michael Boyle, Gordon Ebbert,
Donald Swanson and Otto Skaug.
Invocation -Pastor Daniel Stlme,ImmanueI Lutheran Church.
Mayor Ebbert called the meeting to order and asked for approval ofthe minutes of"the previous Councilmeetingon May 14,1974.Motion by Moe that the minutes be approved as written.Second by Boyle.
Motion carried.*
REGULAR BILLS TOTAL AMOUNT PAID
GENERAL $S'?«'e?STREET 2,755.67
WATER/SEWER 2'12a'SiSANITATIONl'Ano'ooEQUIPMENTRENTAL7,428.8b
Motion by Moe that the regular bills be paid.Second by Skaug.Motion carried.
Warrant No's 837 through 920 in the amount of $28,543.74 were approved for payment.
CONSIDERATION OF BIDS - GARDEN HEIGHTS SEWER
A letter was read from Public Works Director,Rich Weaver,stating that bids for the Garden Heights SewerProjectwereopenedat2:00 P.M.May 22,1974,and submitted a summary ofthe bids received.He recommend
ed the Council award the contract to the lowbidder.Howard Cass,Moses Lake, Washington, forthe total bid
of $23,076.58 including sales tax.
Motion by Johnson to award the contractto Howard Cass forthe amount as stated.Second by Boyle.
Motion carried.
noTTpr.hPm!yn»p*«n ™<gr,rr,>TCy ;.;t;5:CAL TECTINICIA??CERTIFICATES ,-J-"—*—«——^^/O/Jl
A letter was read from Police Chief Wayne Baker stating that the following seven police department officerscompletedEmergencvMedicalTechnicianTrainingiscentlyconductedatBigBendCommunityCollege,they
ate:Melvin Cannon C.Dunne Van Beek
Fred Haynes Willard Self
Delmer Kramer Vaughn Hiatt (Police Reserve)
Myron PalmerThis is part of the continuing education program to upgrade the Moses Lake Police Department. These men
ar»to be commended for their persistence and dedication in completing this very difficult course, he stated.
Tlwy are now well qualified and compatible with the other emergency medical services within the Basin.
Mayor Ebbert presented certificatesto the officers and congratulated them for their effort.:cf self-improve
ment and for the benefit and good of the citizens of the community.
RESOLUTION NO.675 -APPROVING AGREEMENT FOR CONCESSION STAND AT LARSON PIAYFIELD ///f
The resolution was read bv title only accepting the Concession Agreement for Concession Facility atLarsonPlayfieldbyandbetweentheCityofMosesLakeandYouthBaseball,Inc.,and authorize the
"City Manager to execute same.
Motion by Boyle to adopt the resolution.Second by Johnson.Motion carried.
RESOLUTION NO. 676 -CORRECTION OF QUITCLAIM DEED ON GRAPE DRIVE RIGHT OF WAY./Oc/0
Aletter was read from Assistant City Engineer Ron Baker stating that Harry M. and Roberta B.Weese grantedto the City a Quit Claim Deed in January 1972 for rightof way along Grape Drive.The deed incorrectly describedaparticularparcelofland,and they have now granted the City a revised deed dated May 14,1974conveyingthecorrectparceloflandforrightofway,and recommended the Council adopt the resolution to
finalize the transaction.
Motion by Johnson to adopt the resolution.Second by Swanson.Motion carried.
RESOLUTION NO.677 -AUTHORIZING EXCHANGE OF REAL ESTATE BETWEEN CITY OF MOSES LAKE AND /£jt0
MOSES LAKE SCHOOL DISTRICT #161.//<£S
Aletter was read from Asst,City Engineer Ron Baker stating that at the present time the Knolls Vista CityParkisonpropertythat is owned by the Moses Lake School District #161,with Knolls Vista Elementary SchoolusingCUy'wned land as a playground,and recommended the Council adopt the resolution to finalize the trans
action.Motion by Skaug;second by Hillto adopt the resolution.Motion carried.
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Council Meeting Minutes:2 Ma*28'1974
q RESOLUTION NO.678 -AUTHORIZING SALE OF REAL ESTATE TO MR.&MRS.FARREL C.TRASK.
1(T Aletter was read from City Manager Chet Waggener stating that he received an offer from Moses LakeRealtyonbehalfofMr.and Mrs.Farrell C.Trask to purchase Lot 11 and one-half of Lot 12,GardenSiohtsSMondAdditionatthepriceof$3150,which is in accord with the appraised value of the PropertybytheUMpteUsUngSoari.Thfs property'was acquired by the City through LID Foreclosure on LID
No. 16. He recommended that the offer for purchase be accepted.
The resol-tion was read by title only,accepting the offer and authorizing the saleof the realestate.
Motion by Hillto adopt the resolution;second by Johnson.Motion carried.
ORDINANCE NO.697 -PROVIDING FOR THE CONVEYANCE OF REAL ESTATE TO MR.&MRS,FARRELL C.
TRASK BY WARRANTY DEED
Ordinance No 697 was read bytitle only authorizing the City Manager and City Clerk to execute awSamydeedconveyingLot11andtheNorthwesterlyone-half of Lot 12 Garden Heights Second Addition
to Moses Lake,naming Farrell C.Trask and Burnelda L.Trask,husband and wife,as Grantees.
Motion by Hill to pass the ordinance;second by Johnson.Motion carried.
CIVIC CENTER STUDY -PRESENTATION BY ARCHITECT,HARVEY V.VERNIER
r\%v^tov vwnior Architect hired bv the City to provide preliminary architectural services for a civic center0^^x^inM^'^^v^gXmrJtlc master plans for an orderly program of building construction.S^Mriv^"sedeP^ent7 of the City,based upon public service and convenience;efficiency in depart-MKni^SiS^SXaSoiui;economy of staff size;maintenance and utility ^sts;appearance;orovislons for future growth,and financial resource*.The report,he stated,is intended to be useful to cheCouncUinmaking^cTsion for a building program for the city,and it includes a discussion for each depart-men?in the City of the physical facility needs and the situation atthe present time.He also noted the sizeSfpaLforeachdepartmentandtheoutlinesofbuildingprogramrequirementsareonlytenativeandwere
developed to arrive at a total building size and to serve as a basis for estimating costs.
Master Plan I-proposes a single structure to houct the new police facility,new fire station,aJusticecenterandrelatedofficesandanewcityhall.It would mean that the existing city hall would be convertedSothersThisplanwouldhaveanadvantageofconcentratingallthemajorcitydepartmentsinonearea=nd!ir^ti'cr.shis>to -srh other.It <»o»lr<V the -of --—t~k„iw.»**it would orob*My lw.w«to h*
built at one time.
Master Plan II - Acampus plan.It proposes to use the existing city hall as Justice Center and_Court Room,'andto that would be addedthe new police facility. Anew fire station would be proposed on Fifth Avenueaoproximatelyintheareaofthetenniscourtsnow.The present police and fire facilities removed,and anewcity hall to Include administration offices and major public works offices would bebuilt inthe center ofthedevelopment,and would recommend in this report that the city bring most ofthe public works to the civic
center locationforthe reason outlined in the report forthe convenience of the publicand convenience and
economy of operation.
Master_PlanIlL-Proposes conversion of the present city hall building for the public works and adding to itanadditio*to house the city hail functions now in the existing building,and construct a new police facility.and Justice center,with the fire station on Fifth Avenue.Between those two structures would be a police .
facility with a new justice center and council center in the new structure.
All of the plans would require necessary landscaping and parking Also the costestimates in the report areveryrough.With the cost inflation picture and with the plans only being diagrammatice,these estimates
would only give a relative cost and only be approximate.
Mr.Vernier added thatin Plan I and II use of the existing city hall facilities would be costly since the air-conditioning has almost used the ordinary life of the system and the heating system also should have major
alterations.•
In reply to inquiry by Bob Hill,the architect stated that he did not submit a plan but only a recommendation
that a new recreation center be built at McCosh Park.
Harvey Vernier added,there are advantages and disadvantages to all three plans and require detailed discussionatastudysessionandwouldbepleasedtomeetwiththeCouncilatafuturestudysessionattheCouncils
pleasure.
Aletter was also read from City Manager Chet Waggener stating that the following information regarding flnsp-JigisprovidedtosupplementMr.Vernier's report on the Civic Center study.The City Council has previouslycommittedamajorportionofourRevenueSharingFundsforapplicationtowardthisprojectTheremaining
needed funds will come from General Obligation Bonds and from Revenue Bonds forthe Justice Court Center.
Toward Cost of Project $1,625,000
Less Revenue Sharing Funds 645,000
Less Revenue Bonds 200,000
Remainder from General Obligation
Bonds 780,000
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Council Meeting Minutes:3 May 28'1974
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Redemption of those General Obligation Bonds,assuming a 6%interest rate will require millage rates of •approXate?y 24Mills for a15-year period or 2.0 Mills for a 20-year period .This would obligateu-i approximately 60%of our remaining bonding capacity which is approximately $1,300,000.
.CENTRAL SCHOOL USE //0 9
*»i ^„~^*f*nrn r^n n Top Park &Recreation Director,stating that at the Council study sessionofMa?2?1974 SS?asked to loo?'at the toSuty of"keeping'all of ?he main Central School Building openwiththedeeofclosingthMcCoshRecreationCenter.Most activities scheduled at.McCosh Center couldSliAtrpntolS^Center.There would be little problem moving the winter-time use to Central.Howele^the lame1^^-^and picnic groups that use the building because of its location in the'nark are''not going to be able to use the Central building in the same way.Also some parking problems may^f™^d$™&^rbnak-up because of the poor parking lot surface Aside from the cost of work?hatCitv employees would do to the McCosh building there would be about $3,100 that could be saved onIni^ml teste btcSSna the doors.The savings in the 1974 McCosh Budget would be $1400 if we close the^dSorSnow We will £ela $5,9??budgetadjustment in order to keep the Central School building open the re-CP maTndei^of*19™I.Thi!Tcould be reduced9by $1,000 if we close the McCosh Certer.The annual operation and
00 maintenance budget would be approximately $9,555.
O Don Swanson inouired regarding insurance liability if the City kept all of Central School for recreation activities.S ££il LeerepliedI that to a tetter from the City's Insurance Agent,Rogers'&Norman,suggested a mutual re-lease from the School Sstrict with the district covering their property and the city covering city property such^ll^J^ln^t^b^ldltia This would prob?bly cost the city between $50 to $100.In discussing this^^^^M^^ttSTB.^d to be no"problem.Each would carry their own liability and re-
lease each other.
Alengthy discussion followed regarding relocation of programs from McCosh to Central School,possible spacefor8?•Citizenspro and conopinions regarding rental of space to different groups that meet monthly or weekly;rciwntonof the heating system,recapture clause inthe lease and lease period,also if the'amount of moneyZte^d for M&Sand deration of the programs would be sufficient.The results of which the City Manager•de?ermined that perhaps some agreements need to be worked out with the School Dstrict,espec aUy the re-pfntnreTnd d-fi«l*«'~*e 8mpw3"*«s to take c?r?cf th"frcvrsnce to c-mp»ete taking ever all of Con.ra!•school on July 1and then come back to Council with some definite budget figures,possibly by ordinance.AUhough he added,before moving on,a few policy statements are necessary from the City Council as to whatUJtodowithMcCoshCenteriftheyareinfavoroftakingovertheentireCentralSchoolfacilities.
Norm Johnson stated he "wouldn't want the City tied too close to the School building because we might want
to build a recreation center."
Motion by Swanson to go ahead on Central School providing these estimates regarding conversion to gas andreplacementofradiators,etc.,are close towhat we have,along with verification of the school contract fortheremainderoftheyear,and bring that kind of re-arrangement back toCity Council for approval.Second
by Skaug.Motion carried.
PARK &RECREATION COMMISSION RECOMMENDATION FOR FUNDING FOR PARK ACQUISITION._
Al^ttpr w-s read from Cecil Lee,Park &Recreation Director, stating that the Park &Recreation Commissionat their May 15,1974 meeting,unanimously recommended thatthe City Council approve application for IACfundstopurchaseapproximatelythreeacresforaneighborhoodparkinSunsetAddition.The proposal is forthepurchaseofTaxLots1323,4699 and 1324 owned by Earl Dallman and Bert Noble.The Commission proposedthatLot1323bedevelopedas a boat launch and parking lot with a neighborhood park facility to.bedevelopedon1324and4699.Mr.Dallman has quoted a price for the package.The Park &Recreation Commi
ssion recommends the purchase at the quoted price, and for authorization from the Council to proceed with an
IAC Grant application forthe acquisition of the above mentioned property.Cecil also submitted a map designatingthelocationofthepropertyproposedforparkandboatlaunchingacquisition.He commented that basicallyourneighborhoodparkssystemis laid outthat a child may beable to walk a minimum one-half mile to a park .
Thereare some voids in the system,except in this area where we do have a small one-lot park which Is simplynotadequateforaneighborhoodpark.He added that IAC funds are 75%with 25%city matching funds,basically
v in this instance would come from Revenue Sharing Funds.
City Manager Chet Waggener suggested if the Council wished to proceed with application and go ahead
and get an appraisal of the property. The quoteu purchase price cannot be quoted,it would have to beappraised;also we cannot get an option in advance,that voids everything regarding IAC funding, he stated.
He also commented that the Park &Recreation Commission was also concerned regarding more facility use of the
Lakeand tying the two together seems to work out quite well,and that is the reason they recommended acquir
ing this property.
Bob Hill questioned the safety factor of acquiring this kind of park us a family park with children running
'across the street.Also later in discussing the boat launching facility,he doubted if there was enough room
for parking the boat trailers and cars after the boats are launched without using the park area across the street,
leaving very little park/playground space.
Mike Boyle inquired whether it could be evaluated for one or the other ,and whether we need to develop the
other lot;could we apply for either one or the other,or two?Chet Waggener replied that if it is not going
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Council Meeting Minutes:4 May 28,1974
to be tied to waterfront-development probably It is not the place for a park development.
Several Councilmen were also concerned with the depth of the water in the area of the waterfront property.
The City Manager suggested that possibly there is a need to lay out a broad plan how it is going to be used
and some sound depths recorded before coming back to the City Council for authorization of the application,
and also howthe site can be used for boat and trailer parking, and what actually would be remaining for play
ground purposes.The Council concurred and took no action.
PUBLIC WORKS AND ENGINEERING PROTECT PRIORITY REALLOCATION
Public Works Director,Richard L.Weaver,explained that project priority reallocations are necessary for '
engineering the projects the city became eligible for and received in grant money totally nearly one-half "
million dollars.Some of this grant money became available after the 1974 budget was adopted,and there
fore not included.It becomes necessary now to defer work on some projects planned since there is a time
element contingency regarding the additional grants.He emphasized that at the time application was made
for the two Referendum #27 funds and the Airport funds,it was doubtful that the city would receive them.
He submitted a listing of the projects along with priorities in each category.In order to fullfill the require
ments of the grants and priorities,more office space and additional personnel are needed in the Engineering
Division.He recommended for immediate action,or as soon as possible,the following listing:
1.Add on space with a Trailer for:
a.Building Inspector
b.Sanitation
c.Parking Modifications
d.Fix Public Works Coordinator's Office expansion in basement.
2-Add Staff:
a.1 Professional Engineer
b.1 Secretary
c.1 Engineering Technician I
3.Add Equipment:
a.1 sedan
b.I telephone number
c.1 set office equipment
4.
d.!drsftir.g static.".
e.Intercom System
Add Storage:-Central School.
The overflow work that has to be done would be with the use of consultants,and proposed somewhat
different than in the past in order to move along on a program,and that is to hire very specific consultants,
which could mean 2 or 3 under contract at the same time.
Mike Boyle inquired about the cost factors attached to this listing.Chet Waggener replied that here again,
this is a concept that needs to be done and possibly transfer some funds and come back to the City Council
with more specific information,but first r.iust know direction on these projects and how to manpower them.
Even handling them with consultants would require some extra help,and close coordination with consultants
requires a yr-sat deal of staff time.We are proposing these priorities and wonder if you agree with them and
the program that we propose to commit these additional resources.\
Mayor Ebbert noted there isn't a cost figure attached to the 'Immediate Action'listing at this time,wouldn't
it be more feasible to do that to know what we are agreeing to?Chet Waggener commented that we tried to
come to you with a concept first.At this point it would be rough -no price for a trailer-averaging payroll,
approximately $40,000 for those positions plus fringe benefits;$3500 for a sub-sedan;$125/Mo-for tele
phone;$500 for office equipment;$400 for drafting station;$1,000 to $2,000 for an intercom system,and
he also added to keep in mind that we are looking at a two or three year program.The list of priorities is
what we rank highest *to be done,but if the Council feekthat there is some other priority that we are not
addressing ourselves to,it can be changed,or it possibly may change later in the year with some other
things happening.
Bob Hill commented that he would like to see a break-down of where the money will come from regarding
transfers and drawn out of what funds.Chet Waggener replied,that he certainly has no quarrel with that;
we worked with it so long and spent many many hours with our staff and thought we better check in to see
if we are going the right way.
Don Swanson suggested to schedule a study session to look into this.Bill Moe added,to allow the staff
to come back at the next meeting and give them time to put together a financial package,and that he has
no objection to the priority list.
The Council concurred and set a study session for June 18,1974.
WELL NO.11 -REQUEST TO CALL BIDS
A letter was read from the Public Works Director and forwarding for approval specifications for Well #11.This approval is somewhat unusual in that in order to meet scheduled demands of the Department ofSocial
and Health Services,are asking for approval of the specifications and approval to call for bids while we
are still securing right of way for the location of the well. This procedure is necessary in order to get
approval at regular scheduled Council meetings.
Mike Boyle Inquired ifthe City forsees any problems in securing right of way?Rich Wqaver replied that
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May 28,1974CouncilMeetingMinutes:5
the property owners hove beer,contacted end have received approve!from the Deportment of Social and
Health Services.Rich Weaver stated the City is requesting to>drillaf water well b«Un ^oi^a,Pgfl"™*^well not only be a good producing well to make.up.for^the^^^J"id™h levef.Also Mr.Robinson ofarea,but also asa test well to find out what is happen ng at,20W tt.depmi ^Robinson &Noble 'to be brought in as a.iP«tol»"^J^^Sd^B^l testing such as geo-that Washington State University HydmuUo ^^^^g^^1^,how tight the water bearing strata
fshyas^-—idea where the water is comingfromthat they can accomplish with their special equipment.
Sofw^^^approval from the Health people.Second by Johnson.Motion carried.
ASSOCIATION OF WASJiINGLOJLCITIEl^Q^y_ENTION -PESIGNATION_OF VOTING DELEGATES /&(XT
Q CTTIZEN INPUT
Sfb^aWunced that Citizen Input time would be limited to two minutes although th,motion
originally stipulated 60 seconds.
a 3/4 inch meter.
RE GROUN5 WATERSTUDY:
Mr.W.J.inglar,Plant Manager of the Carnation Company ^^^^^^^^^^^{^A
It2 be made clear that no only industry but also much agriculture is dependent on the same undergroundaquTfersystem.The article further implies that the underground water system belongs;on to theCityofMosesLikeandtonooneelse.Speaking for one Moses Lake industry alone a few s attstlcsneedtobebroughttothepublicandthecitycouncil's attention.(Letter in Legislative History File/.
Meeting adjourned at 11:40 P.M./O/I
MAYOR,Gordon M.Ebbert
ATTEST:
City Clerk,R. R.Gag/ier
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