1974 07 09CITY COUNCIL MEETING -Regular Session
Council Room -City Hall
July 9,1974
8:00 P.M.
Members Present:Councilman Bob Hill,Bill Moe,Norm Johnson,Mike Boyle,Gordon Ebbert and
Otto Skaug.Councilman Don Swanson was not present.
Invocation -Vance Larson,Grace Lutheran Church.
Mayor Gordon Ebbert called the meeting to order and called for approval of the minutes of the previous
meeting on June 25,1974.Mike Boyle moved for approval of the minutes as written.Second by Norm
Johnson.Motion carried.
REGULAR BILLS
GENERAL
STREET
FEDERAL REVENUE SHARING
WATER/SEWER
SANITATION
EQUIPMENT RENTAL
FIREMEN PENSION
AMOUNT PAID
$7,498.46
6,084.95
411.95
3,912.99
11,057.83
1,479.78
58.00
1976
Motion by Skaug that the regular bill?be paid.Second by Hill.Motion carried.
Warrant No's.1107 through 119&in the amount of $30,503.96 were approved for payment.
CONSIDERATION OF BIDS - WATER LINE MATERIALS ,/--•://is LP
A letter was read from M.G.McLanahan,Public Works Supt.,stating that two bids were received and
opened on July 3,1974 for 1100 feet of 8"asbestos cement pipe for the purpose of constructing an 8"water
main connecting Division Street to Skyline Drive near Sharon Avenue.He recommended accepting the low
bid of Consolidated Supply Company of Spokane of $3,293.83 with a delivery date of 21 to 30 days.The
figure allows 2%discount for early payment.
Motion by Hill to .accept the low bid of Consolidated Supply Company.Second by Johnson.Motion carried.
ORDINANCE -ZONE CHANGE,BLOCK #3.RIVIERA ADDITION -first reading.
//&>A letter was read from City Manager,Chet Waggener,stating that the ordinance was submitted for considera
tion of City Council at the previous meeting of June 25,1974.At that time it was requested that the ordinance
be changed to include all of Block #3 of Riviera Addition to avoid leaving an Isolated section of Hiohway Ser
vice Zone.(Rezone the entire Block to C-M).
Mr.Ed Hull,owner of the 100 feet in question,was present and stated he had no objection to include his property
In the C-M Zone Change.
The ordinance was read by title only to change the block from HS to CM.Motion by Johnson to accept the first
reading of the ordinance and set July 23,1974 for a public hearing.Second by Boyle.Motion carried.
RESOLUTION NO.683 -REQUESTING FRATERNAL AND SOCIAL ORGANIZATIONS TO GRANT MEMBERSHIPPRIVILEGESREGARDLESSOFRACE.COLOR,CREED,OR NATIONAL ORIGIN./frS£~
The resolution was read in its entirety,that the City Council requests and supports the adoption of constitutional
changes or provisions of fraternal and social organizations by-laws that allow membership privileges to citizens
of Moses Lake regardless of race,color,creed or national origin.
Otto Skaug questioned the 4th paragraph of the resolution - "BE IT FURTHER RESOLVED that the City Council
will not aid or sanction in any way such fraternal and social organizations or use the facilities of any such
organization for official functions of the City,that do not adhere to the provisions of this resolution."He
felt that paragraph constituted a distinct separate resolution.The City Manager stated the resolution was
presented to the Council as a proposal from the Inter-Racial Commission at the previous meeting,at which
time the Council asked for specific revisions.Edward Yamamoto,Chairman of the Inter-Racial Commission,
indicated the resolution realiy did not say very much unless the 4th paragraph was added to It,-that there
should be something to make it effective.
Mike Boyle stated he also questioned that paragraph.Bob Hill also indicated that the 4th paragraph should
not be part of the resolution.Norm Johnson felt it defeats the purpose of the first three paragraphs,which
he felt exoresses the Council's wishes.
Mayor Ebbert commented that the resolution is directing that the City Council shall not allow any city function
which does not meet the terms of the resolution and in that way only directing about a handf.il of people,and
was sure that is not what Mr.Yamamoti had in mind,but that everyone in town should comply within the reso
lution.Mr.I'amamoto stated,he agreed that the resolution should include everybody.
Motion by Moe to excludethe entire 4th paragraph and adopt the resolution.Second by Hill.Motion carried.
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City Council Meeting Minutes:2 July 9,1974
RESOLUTION NO.684 - SETTING PUBLIC HEARING OF SHORELINE MANAGEMENT PLAN
The Resolution was read in its entirety setting a date for a public hearing to be held on July 23,1974,
at 8:00 P.M.In the City Hall for the purpose of accepting the Moses Lake Shorelines Management Plan.
Planning Staff member,Stan Beck, explained for purpose of review, that the Department of Ecology had
reviewed the previously submitted plan and sent it back for changes.One of the changes suggested wastoseparatethe Zoning Ordinance fromthe Shorelines Management Plan. The Shorelines Management
Committee has been meeting in order to make the changes,and the plan is now ready for tne required public
hearing before resubmitting same to the DOE.
Motionby Skaugto adopt the resolution setting a public hearing date for the Shorelines Management Plan.
Second by Boyle.Motion carried.
RESOLUTION NO.685 -AUTHORIZING EMPLOYMENT UNDER EEA AND CETA PROGRAMS
A letter was read from Finance Director Rick Gagnier,stating that the City has been advised by the Washington State Employment Security Department that the City has been approved funding under the EEA/CETA system
for three (3)full-time positions between July 1,1974 and July 1, 1975. The funding is basically a 90%Federal,
10%City contribution with the City being able to use such things as supervisory time, office facilities,
supplies,etc.,for their match. The Federal government will reimburse for all city expenses.If approved,
three positions would be allocated: -Engineering:-I Design Engineer;1Engineering Technician (2 if DesignEngineeris not available).Parks: 1Maintenance Man. He proposed the three positions be funded from the
contingency account,thereby relieving the need for a Budget Ordinance revision at this time.
The City Manager commented that previousHn information sectiondiscussion, the Council authorized to goaheadandeiwployoneperson- we mentioned we were going to bring Bob West down from Public Works to CityHall andwe were going to use CETA to employ an Engineering Tech. to replace him.Sincethen we found that
Instead of one position allocatedwemay possibly have three,we are,therefore,suggesting hiring two peoplein the Engineering officeandone in Park maintenance where we are hurting pretty badly this year,partly because of really getting involved in quite a few constructicn projects otherthan just maintenance programs.Asfaras the funding is concerned - the temporary expenditure bythe City willbe reimbursed by the Federal Govern
ment,this is either on a ninthly or quarterly basis.In orderto make these expenditures we need the Resolutionestablishingthepositions.The neteffect is nota depletion ofthe $70,000 Contingency Fund;it would be totaf
reimbursed.At this point CETA is a one-year program.
Bill Moe inquired,what happens if CETA funds are not refunded after July 1,1975,would these additional
employees beassimilated Into the employee staff?Chet Waggener stated if the program is not extendedbeyondone year, the only way they could be assimilated intothe normal payroll would be to come to Council
to ask for an ordinance appropriation to do it.He also explained that EEA is -Emergency Employement Act,.
and CETA is -Comprehensive Employment Training Assistance.Basically EEA is phasing out and CETA is simply
replacing it,and it emphasizes training,where EEA was strictly to pick up unemployment.
Bob Hill commented,that with the number of police problems recently,could we possibly add another personin the Police Department underthis program?Mr.Waggener answered that we cannot employ such a person
under this program because of the civil service regulations for the Police.
The Resolution wasreadbytitle only.Motion by Moe to adopt the resolution.Second by Hill.Motion carried.W
BABE RUTH LEAGUE -REQUEST TO CHARGE ADMISSION 3h
A Aletter was read from Robt.G.West,President of the Leauge,stating that the Babe Ruth League is hosting ^the 1974 Babe Ruth 13-yearoldDistrictTournament,to be held August 2,3, 4, 5 and 6at Larson Playfield.^
It will be an 8-team, double-elimination tournament, with the winner going on to the State Tournament in Bothell.The League requests permission to charge admission forthe four days, that of $1.50 for adults,50$for age\s
13 through 17,andchildren under 12 at no charge foreach double-header game.It was also noted that there
will be a l\to 3-hour period between double-header games.
Motion by Johnson to grant permission to charge admission. Secondby Boyle.Motion carried.
MUNICIPAL AIRPORT - WATER SYSTEM IMPROVEMENT PROTECT
A letter was read from Ron Baker,Asst.City Engineer,stating the project consists of two major parts.
(1.)Improvement of the existing domestic well and Installation of 1300 feet of 6"main and service lines to
the existing asers.(2.)Construction ofthe proposed Industrial water system to serve primarily the sprayapplicators,consisting ofa 3-horsepower pump station with a source of supply from the irrigation canal and ,—
1300 feet of 4"water main.^
His letter continued,stating that after having studied design,costs,and considerating discussions with
potential users,recommended the following action:'
1. The proposed industrial water system not be constructed at this time.2. The proposed improvements to the domestic water system be delayed at this time.
3. That staff prepare a maintenance proposal for existing domestic water service to be submitted with the
1975 Budget.4.The loan offer for water system Improvements from Economic Assistance Authority be refused.
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City Council Meeting Minutes: 3 July 9/1974
Mr.Waggener added, that the City was contacted bythe State Aeronautical Commission and through them
we contacted EAA to actually makean application for funds, which we did, and we actually signed approval
of the loan at this point.Ron's recommendation is after discussion with the airport users who were sayingtheydid not think the water Improvement was really that valuable andthat they could get by without it.Our
feeling is,if theyfeel it is not important to them,then it is perhaps notnecessary to-spend $25,000 to putItIn.This project would be through a loan from the EAA with a 10-year repayment plan. We have not receiv
ed any funds a3 yet at this point, and therefore in a position where simply advise them that we prefer
to rescind the action to accept the loan and cancel it.
Bill Moe inquired if perhaps In a yearor two,where would the City be if we wanted to reopen negotiations for a
similar loan? Mr.Waggener answered, that in a few years if wewantedto go aheadwith a similar modifiedprogramw^should probably beableto do it with our own cashat that point anyway.When we really look at aprogramlikethis, the City should not have to borrow $25,000 -we should beableto find it in our own budget,
or not be involved in it.
Motion byjohnson to turn down the $25,000 EAA loan for improvements ofthe water system at the Municipal
Airport;and notproceed with the water project. Secondby Hill. Motion carried.
MUNICIPAL AIRPORT -SURFACING IMPROVEMENT PROTECT -REQUEST TO CALL BIDS /£)0&
. Aletter was read from Ron Baker,Asst. City Engineer,submitting plans and specifications forCouncilapprovallOandrequestingpermissionto advertise forbids onthe following surface improvements at the Municipal Airport:
iO 1.Reconstruct and seal existing taxi-ways.
QQ 2.Construct surfaced over-runs at each end of the runways.
i-p!3.Repair cracks and seal existing runway.£-^4.Construct graveled access*roadsto hangars andtie-downareas.
S 5. Install security lighting.
£-3 6.Construction of surfaced tie-down area {depending upon available funds).
The letter continued stating,that the cost of the prr1?ct is estimated to be $40,000 with the proposed contract
to be completed duringthe months of August and September,1974.Funds for thl s project are available through
a grantof $20,000 from the Washington State Aeronautical Commission and $20,000 matching funds approved
by the City Council on October 9,1973.
Motion by Bob Hill approving the plans and granting permission to call for bids.Second by Boyle. Motion
carried.
|LARSON SEWAGE TREATMENT PLANT -LANDSCAPING -REQUEST TO CALL BIDS
A letter was read from Ron Baker submitting plans and specifications for Council approval and requesting /'/rf"
. J permission to call forbids for landscaping the Larson Sewage Treatment Plant.The estimatedcost of this
project is $28,000.Funds are available through an Increased grant of $25,000 from the Environmental Pro
tection Agency and Department of Ecology and the remainder funds as budgeted in the Water-Sewer Fund for
the construction of the Larson Sewage Treatment Plant.The proposed contract would take place during the
.months of September and October,1974.
Mayor Ebbert inquired whether this might go over $28,000 at this time.?Mr.Waggener answered,there is
always that possibility,but we could cut that if the bids exceed the available funds and reduce the project
in scope.We can do that to the limit of 25% of the original es tlmate without renegotiating with the contractor
on prices.
Ron Baker presented a sketch of th«landscaping plans.The plans include a sprinkler system,a buffer area
to be seeded in grass and pl?nt wind-break type shrubs and trees around the control building and along the
fence.The original plans called for a dry-land area type grass around the lagoons,and this is one of the
things would propose to hold back on because it would require a substantial amount of top soil in order to the
plant that total area.Basically we are looking at trees and shrubbe-y and field grass right along the fence.
The trees specified for planting are mostly Russion Olive,Green Ash and some Austrian Pine.Some of the
Couhcilmen favored evergreens instead,possibly to avoid leaves falling into the lagoons.Motion by Skaug
to approve the plans and grant permission to call for bids.Second by Moe.Motion carried.
EAST BROADWAY -LANDSCAPING -REQUEST TO CALL BIDS Sn/a
A letter was read from Ron Baker submitting plans and specifications for the East Broadwav Landscape Project
and requesting permission to advertise for bid of materials.The Park Department would complete installation of
the sprinkler system and landscaping',using City forces.The estimated cost of the project is $10,000.Funds
are budgeted in the 1974 Arterial Street Fund.Actual proposed work would be during the months of September
and October,1974.This will complete the joint City and State Highway Department venture of reconstructing
East Broadway from Date Street to Highway 17.
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Some of the Councilmen againvoiced their preferance for evergreens instead of the Russian Olive.and Green
Ash.Mr.Waggener asked perhaps they would like to change specifying Russian Olive to Austrian Pine In the
bid specifications.
Motion by Hill, second by Johnson to grant the request to call for bids,stipulating to the bidder that we have
the option for choice of trees.Motion carried.
SENATE BILL NO.2408 (Chapter 74,Laws of 1974.First Ex-Ord.Session)-PURCHASING,BIDS,RECENT /,*/_
LEGISLATION,The City Manager informed the City Council of the recent Senate Bill #2408 which will become^effective July 24,1974,requiring cities to call forbids whenever the cost of public work or improvement by
contract or day labor Including materials will exceed $5000. This changes the former procedure which did allow
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CITY COUNCIL MEETING MINUTES:4 July 9,1974
cities to do any amount of work with city forces.Although, he added,we have the alternative of re-'
jecting the bids,if the city can do it less expensively with our own forces.Therefore,in the instance
of the East Broadway Landscaping materials,a bid call Is necessary for the Installation.
STATUS/INFORMATIONAL REPORTS
City Manager:-
MANAGEMENT BY OBTECTIVE PROGRAM /£?#£>
The City Manager explained to the Council that the City has been involved with six other governmental
entities in a Management Training Program.The ^ther entities are King County,the city of Vancouver,.
Olympia and Bellevue on the west side,and Richland,Yakima and Moses Lake on the east side.These •'
seven entitles were chosen by the Washington State Department of Personnel to participate in a Manage
ment Training Program that is funded by the Inter-Governmental Personnel Institute which allows us to bring
In specialists and consultants.The program is federally funded,and Moses Lake has been alloted $1500
to spend on this program.
Mr.Waggener stated that the Council has been aware of the City's desire to get involved actively In a
Management by Objectives Program when we started with our budget format last year,and want to refine
it to get into more detail on that and get into a very task-oriented type program to not only help in the
budget process,but to help in managertent in the departments.
A Sbbsion has been arranged in Moses Lake on July 22,23,and 24,which will involve the Department
Directors and most of the Division Heads.This will be conducted by the U.S.Civil Service Commission.
It gives the City Staff a unique opportunity to be involved in quite an intensive program,and still be able
to do It right in Moses Lake,he added ,and he wanted the Council to be aware of the City's involvement
In the program.The program is a continuation of what was started last year with the budget process,but
anticipate refining it appreciatevly before the budget process this year.
Meeting adjourned at 9:40 P.M.
Jw>Wrh /h\i
ATTEST:
MAYOR,Gordon M.Ebbert
City Clerk - R. R.G.
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