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1974 08 13U a* (M CITY COUNCIL MEETING -Regular Session Council Room -City Hall August 13,1974 8:00 P.M. Members present: -Councilman Bob Hill, Bill Moe, Mike Boyle,Gordon Ebbert and Otto Skaug Invocation -Leigh Nygaard,Free Methodist Church Mayor Gordon Ebbert called the meeting to order and called for approval ofthe minutes of the previousmeetingofJuly23,1974.Motion by Skaug to approve the minutes as written.Second by Boyle.Motion carried. REGULAR BILLS GENERAL STREET ARTERIAL STREET •FEDERAL REVENUE SHARING WATER/SEWER SANITATION EQUIPMENT RENTAL FIREMENS PENSION &RETIREMENT AMOUNT PAID $15,433.62 6,116.28 719.24 1,G98.90 5,509.69 13,144.86 4,944.75 200.00 1986' Motion by Boyle that the regular bills be paid. Secondby Skaug.Motion carried. Warrant No's.1272 through #1381 in the amount of $47,767.34 were approved for payment. CONSIDERATION OF BIDS -MUNICIPAL AIRPORT RESURFACING Aletter was read from W.Ron Baker,Asst. City Engineer stating that bids were opened on August 7,1974,and only one bJd was received.This bid was by McAtee and Heathe,Inc.,for a totalof $56,022.62,whichexceeds the engineering estimate by $20,658.62.Because of the substantial difference in the bid as compar ed to the engineering estimate, he recommended the bid be rejected andthe City Council approve immediate readvertising of the project with a reduced scope of work.This will allow completion ofthe job within the -available funding. The reduced project will consist of Improving the taxiways,runway overrunsand crack repairs on theexistingrunway.This would also mean that correction ofthe drainage problem would be of the absolute minimum and all improved hard surfaced areas would be one inch (1")asphalt concrete with two to three inch (2" - 3")rock base,thus requiring additional surfacing (a one inch overlay) within seven to ten years.The major items eliminated from the original proposal would be the Gilsabind seal,construction of access roads and tie-down areas and installation of conduit for future electrical and water.He also noted that in creased costs within the last two months in materials accounted for the difference in the Engineer's Estimate. Mike Boyle Inquired whether we could take only the items that we want within the reduced scope from the bid submitted by McAtee &Heathe?Ron Baker answered that we could possibly negotiate with the contractor, but because of the State bid law in effect as of July 24, the Staff felt it better to rebid the project. He recommended immediate rebid and come back to Council with the results on August 27, 1974. Moe moved to rebid the Airport Resurfacing project in accordance with the scope recommended in the Asst. City Engineer's letter.Second by Hill.Motion carried. CONSIDERATION OF BIDS - FAST BROADWAY LANDSCAPING MATERIALS /d>0& A letter was read from Ron Baker,Asst.City Engineer,stating that on August 7,1974 bids were received for supplying nursery stock and Irrigation system materials for the East Broadway Landscape Project. Three bids were submitted as follows: Schedule "A" Schedule "B" Gross Bid Rent a Rain 4,072.73 1,111.50 5,184.23 Auto Rain $3,677.24 -0- 3,677.24 B & B Sprinkler $4,162.19 2,252.61 $6,414.80 Engineer's Estimate $4,672.00 1,060.00 $5,732.00 After reviewing ell of the bids,noted that bids received from Auto Rain,Inc.,and B&B Sprinkler contained errors in the extensions on their proposals,and recommended the award of the contract to Rent a Rain of Moses Lake,for both schedules A and B. Ron Bakeradded that the bid advertisement on this project requested that we include an alternate for Austrian Pine trees which was incorporated in the bid proposal.The $1,111.50 from Rent a Rain forSchedule"B"Includes both the Russian Olive and the Austrian Pine. He asked the Council which theypreferred.The Austrian Pine added for 6 trees was $315.00, and for the 6 Russian Olive,measuring 10 to 12 feet high, was $112.00.He stressed that the Austrian Pine, while it Is a very attractive tree,is also a sight "obscuring tree because of foilage from the ground up,and these trees are to be placed on an arterial street where there are many driveways.He made the assumption that these full pine trees could very well obscure traffic from trying to get onto the street. City Manager Chat Waqgener commented that hetalked with Norm Johnson earlier when he called to inform him that he could not attend the meeting tonight.Norm had emphasized at the last meeting thedesire for evergreens.After pointing out the potential sightobscuringproblem with the Austrian Pine, he concurred and stated that !£«perse rial objection was mainly to the Russian Olive - he thought they are a messy tree, and agreed to thr*suggestion to replace the six treer,with 100%Green Ash,which are bid in at $21.00 each as against $18.75 for the Russian Olive. Motion by Bovlo to accept th«bid of Rent a Rain for Schedule A&Rand deleting the Russian Olive andsubstitutingthe Green Ash. Second by Moe, Motion carried. issy , ,10 ^ .. . ''-"-••c City Council Meeting:2 August 13, 1974 CONSIDERATION OF BIDS - LARSON SEWAGE TREATMENT PLANT LANDSCAPING A letter was read from Ron Baker,Asst.City Engineer,stating that bids were opened August 7, 1974 for furnishing and placing sprinkler system and landscaping at the Larson Sewage Treatment Plant.The bids were tabulated as follows: McKean Engineer's Stanek's Rent a Rain Landscape Estimate Schedule "A"$40,635.63 $33,523.35 $24,314.85 $26,746.00 Automatic Gross Bid Schedule "B"39,669.00 33,143.25 22,985.55 23,940.00 Manual Gross Bid He recommended awarding the Schedule "A"contract to McKean Landscape,the low bidder,subject to review and approval of the bid by the Environmental Protection Agency,the primary funding source. Funding is 75% EPA; 15%DOE and 10%City. Motion by Hill to accept the McKean bid for Schedule 'A1.Second by Boyle.Motion carried. CONSIDERATION OF BIDS -FENCING MATERIALS -LARSON PLAYFIELD A letter was read from Cecil Lee,Park &Recreation Director,stating that bids were opened on August 12, 1974 for Larson Playfield Outfield Fencing material.He recommended the award of this contract to the low bidder,Fencing &Awning Company of Yakima,pending written confirmation of a telephone conversation regarding transportation cost and material substitution.The bid was $3,187.74 not including sales tax. Cecil Lee added that in talking with the Company they stated the cost additional for freight would be $50.00 to have the materials set down here In Moses Lake.The specifications did not call for the freight figure,which had to be taken into consideration.He also added that some of the material is not available in galvanized,and asked them to state in a letter what we are getting before awarding the bid.The tabulation of the bids did not indicate the Engineer's estimate,but Cecil Lee commented that they estimated it would amount to approximately $3300. Bob Hill suggested to wait and see the letter before awarding the bid.Cecil lee stated that the only pro blem in waiting is that he understands there is to be a new price hike in the next few days along about the 21st of August. Mayor Ebbert commented that he would prefer to trade 'at home' if we could.Otto Skaug stated that he didn't think the City had that choice but to accept the low bid. Motion by Moe to award the fence bid with the additional $50.00 freight charges to Fencing &Awning Co., of Yakima.Second by Boyle.Motion carried. PUBLIC HEARING -SHORELINE MANAGEMENT PLAN Otto Skaug moved, in view of the lengthy agenda,to continue the recessed meeting regarding the Shore line Management Plan, to a special meeting date of August 20,1974 at 8:00 P.M. Second by Hill.Motion carried. City Manager Chet Waggenersuggested that if there were people in the audience from out of town regarding this item, possibly their comments could be heard this evening, since it was publicized for a hear ing this evening. Mr. H. E.Hurst,Seattle,Washington,Engineering Asst.to the General Manager of the Milwaukee.RR was present,and stated he perused the Citizens Committeedraft amendment to the Shoreline Management Plan resulting from the last meeting. He stated: "We share with the citizens of Moses Lake a desire to control the environmental aspects of the LakeshoreManagementarea, but we do wish to foster a prosperous economy at the same time.We believe that there is a reasonable economic utilization of private property to be considered to be provided for in any masterprogram,and we would suggest that one of the basic guidelines of the instructions for Shorelines Managementare to regulate, not prohibit. In other words, we believe there should be a maximum of flexibility in the language drafted and approved by the Council which permits uses subject to local regulations rather than passing the buck to the State. For instance we note that railroad construction is prohibited.We suggest that it might be more appropriate to not exactly prohibit it but to limit,subject to your local approval, depending upon the merits of the particular situation, and to analyze whether or notthere is in fact a real economic environmental impact on the shorelines. We would like to be Included to assist the Citizens Committee and participate at their next meeting.We believe with the potential energy crunch, that it would not be to the best interest of all concerned to disposeofprobablythemosteconomicalformoftransportationavailable to the City of Moses Lake.I can remember in and around 1946,the railroad was really pertinent to where things developed. .1988 City Council Minutes:3 August 13, 1974 Mr.Opackl,Attorney for the Milwaukee R.R.,made a few brief points of law that he thought the Council should have in mind when considering the Shoreline Management Plan.He stated,that if this Plan is sent up to the State with these clauses,it is going to bounce back,and there is going to be a lot of work involved and will have to be done over.He noted that the Railroad is an interstate carrier,and is required by federal law to treat all customers alike without discrimination.This means that if some industry applfes for an industrial track or a spur and is contiguous to the right of way, they , J haveto provide those tracks, and is sure it applies also even if it is within 200 feet of a shoreline, and this is restated in State Law RCW 81.52.020.If the Railroad does not do it voluntarily,the Utilities and Transportation Commission has the authority to order that it be built.He feels the Council might be hasty in prohibiting the construction of industrial tracks to existing industry within the shorelines area, because it could be pre-empted in that respect both by federal and state law. Secondly,he noted that the Citizens Advisory Committee's proposal about the Railroad being required to clean up it's property so it is aesthetically pleasing.'Aesthetically pleasing'is sometimes an am biguous term,but more importantly there are enough laws already taking care of this very issue.It is handled adequately by the Common Law and by the State Statutes dealing with public nuisances.Another law along the same line is merely duplicating and probably confusing. O^He also noted there is something in the draft that would require the Railroad to raise the existing Rail- C\J road bridge over Pelican Horn and would like to draw the Council's attention to Section 270 of theStatute rT}of the Shorelines Act which provides that if there is a structure that was constructed in navigable watersrjpriorto1969,and it was legally constructed at thetime,then the Shorelines Act does not apply to it,and Pj In fact,when the Statutewas passed it became a consent and authorization to the owner of that struc- ^ture as to the impairmentof public rights of navigation. w .Mayor Ebbert commented that the Railroad people will be welcome to meet with the Committee.He can see there is some communication that the Council needs to be aware of. PUBLIC HEARING -AMENDING ZONING ORDINANCE -FROM R-l to R-3 -DELBERT DRIGGS //?d A letter was read from City Manager Chet Waggener,stating that Delbert Driggs appealed a decision of the Planning Commission relating to a proposed Mobile Home Park in the Lakeview Terrace area of Moses Lake. He had previously requested a zone change from R-l toR-3 as well as a conditional use permit for construc tion of the mobile home park.Both were denied by the Planning Commission.The City Council on July 23, 1974 moved to grant Mr.Driggs'request for a public hearing regarding the zone change and set August 13, 1974 as the date of the hearing.Also a listing of permitted uses for the R-3 zone was submitted and read. Mayor Ebbert explained the procedure ofa public hearing to those in attendance and then proceeded to open the hearing,and asked for comments or questions regarding the zone change.He emphasized that this was a hearing regarding the zone change only. Approximately 18 people voiced their opinion,as well as signed a petition,opposing the zoning and allow ing a mobile home park in the area,mainly that they preferred the area to remain R-l, the highest residential rating,that any other zoning classification would downgrade the area and devalue their homes;apprehensive as to the class of people a mobile home park would bring into the neighborhood;some did not object as much to the mobile home park as to the many things R-3 zoning would allow;It could open a'real can of worms" according to Patricia Hensley of 1019 Evergreen Drive.Others strongly objected to the additional 80 plus mobile homes,as to how it would affect their already low water pressure problems in the Lakeview Terrace area. Delbert Driggs stated it would not be a trailer court in the sense most people think,but it v/ill be a mobile home park.He chose this piece of land being able to isolate as much as he could,with a church on one side,a buffer zone between the park and Evergreen Drive,about 300 feet from Hill Street,700 feet from Clover and tried to isolate it In this way,not because he is ashamed of a mobile park,but because has the feeling that people would object to a mobile park right against their houses.He also chose this piece of land because of the availability to schools,hospital and the downtown shopping area.Presently 70% of the people in his mobile park are retired,and do not want to live way out of town,and most of them in his present mobile park on Division Street are long-time residents of Moses Lake who wish not to orcannot afford to maintain a $40,000 house any longer,and find it much more reasonable when retired to live in a mobile home park . . He added that the mobile home parks presently do not accommodate double wide 70 feet mobile homes. Each of the lots in the proposed park are designed to accommodate the wide trailers with ample offstreet parking with roads to be maintained by him.Sewer and water is not a city expense,all will be installed and maintained by himself.Regarding the class of people in the mobile home parks,-you can check with the police department as to how often they had calls to his mobile park on Division Street.Very responsible live there;-none are unemployed or on welfare. He also added that Ihe mobile park in the Lakeview Terrace area will be landscaped with green belt buffer zone,that will be planted almost immediately,and will have a swimming pool and recreation building for use cif all the tenants in the park. Virgil McBee -936 So.Division,stated he resides at the Smith Mobile Manor,and has lived there a long time and knows Mr.Driggs for a long time also.He is a good businessman and takes good care of the court,and is sure he will be operating a mobile home park that will be a credit to the City.Since Larson Air Force Base and Boeing went out,the progress of the city has been steady and on a solid basis.I am sure mobile homes are going to be more and more in use.Land and taxes are such that many people cannot own their own hemes,and mobile homes are the next best thing.It seems to him that we really .need a fine up-to-date mobile home park. W* ,0*1 ;•'-—*V-'jL:.:^-«- City Council Minutes:4 August 13,1974 E. L. McCullough, 927 W. 3rd Avenue, Mobile Homes Sales,stated that if the cities do not start s mobile home zoning,the State is going to over-ride the city zoning,because they are now payingpropertytaxes.In a smaller community where there are no busses,the elderly peopleare forced to go out in the 'boon docks'.I am for the zoning. Four letters protesting the zone change were read from:Marilyn Dexter,918 Hill Street;Marvin and Arlyne Cox, 1107 South Evergreen; Dennis and Karene Richins,1119 S. Evergreen; Geraldine R. Warner,910 E.Hil Apetition was submitted with 158 signatures " protesting the rezoning and consequent down-grading of an R-l Residential area to R-3". Also a listing of 9 Mobile Home parks in and around Moses Lake was submitted by the Owner and Managers listing the number of vacant spaces in each,making a total of 102 vacant mobile home spaces. Mayor Ebbert closed the public portion of the hearing and turned the hearing over to the Council for questions and comments. Bob Hill inquired of Mac McLanahan,Public Works Supt.that several meetings agohe had mentioned ,f one of the things planned to alleviate the problem and hoped to boost the pressure - was that not a success? Mac answered thatit boosted 2 or 3 pounds in that area.In the lower part of Lakeview Terrace - in the Ironwood Drive area,we boosted the pressure up to approximately 10 pounds.The big problem is the size' of the pipeinto the house off the main line;many of themare 1/2 inch size and really should be 3/4 inch. Moved by Hill that the public hearing be closed.Second by Boyle.Motion carried. Moved by Hill that the rezoning be denied.Second by Boyle. Mike Boyle commented that there are many things in an R-3 that could be more objectinalble than a trailerpark without a public hearing, and ^ that is his reason for seconding the motion.Bob Hill commented his reason is not just because of the volume of people,but most important is the lack of water pressure in the area. Otto Skaug noted that 70 or 80 additional homes on 14 acres would perhaps make an increasing demand and thinks the problem should be solved before going into new areas of direction. Bill Moe stated that sooner or later the City is going to have to take a look at the-Mobile Home situation and some places will have to be zoned in the city limits specifically for mobile tomes instead of asking people to move out of town to live in them. The question was called.Motion carried. ORDINANCE NO.701 -PARK REGULATIONS (second reading). The ordinance was read by title only.Motion by Boyle thatthe second reading be adopted and pass the N ordinance.Second by Moe. Bob Hill questioned "Sec.6-Commercial Activity"- and stated this should remain as a prerogative of {he / City Counciland recommended that section be deleted. Otto Skaug commented that at the first reading the City Manager informed the Council that particular function would be assigned to the Park &RecreationDirector. Bob Hill replied that he feels the Council should be aware of what is going on in the City Parks. City Attorney John Calbom suggested substituting "City Council"in Secticn 6 wherever it refers to 'CityManager'. Mike Boyle concurredand reworded his motion to include the change suggested by the City Attorney, and Bill Moe seconding also agreed . Cecil Lee,Park &Recreation Director also suggested deleting 'go-carts'in Section 3 -Motorized Vehicles', because it might cause some confusion or confer that go-carts are legal on all roadways. Mike Boyle concurred and included that in his motion.Bill Moe seconding the motion also concurred. The question was called -Motion carried./ RESOLUTION NO. 688 -SETTING DATE FOR PUBLIC HEARING -VACATION OF PUBLIC STRIP CM SOUTH SKYLINE DRIVE. Mr Donald C.Zelmantz,1202 S.Skyline Drive andW. H. Scheele 1128 S.Skyline Drive presented arequestto the Planning Commission ontheir July 25th meeting for the City tovacate the 10 foot easementwhich runs between 1128 and 1202 S. Skyline Drive, for the reason that ail of the other 10-foot easements .have beenvacated with the exceptionof this parcel; and It is up to the property owners to maintain thisstripattheirexpenseratherthanthecity's.The Planning Commission recommencs tnat the City Council, vacate the easement as requested..[n The street vacation orocedure requires a public hearing before the City Council,thedate ofwhich mustbe established by Resolution.Apublic hearing can then be held in not less than 20 days and not morethan60days.City Manager Chet Waggener recommended thatthe proposed vacation be set for public hearing on September 10,1974 in accordance with the occompanying resolution. The resolution was read by title only.Motion by Hill to adopt the resolution and set September 10,1974at8:00 P.M. as the date for public hearing for vacationofthe public strip.Second by Skaug.Motion carried. i99t); City Council Minutes: 5 August 13,1974 RESOLUTION NO.689: REQUEST TO PURCHASE CITY OWNED PROPERTY- LOT 3,BLOCK 5,SUNSET PARK ADDITION - Tohn Walsh,et ux-^;;/OVO A letter was read from City Manager Chet Waggener stating than an offer has been received from E. J.Ebel and Associates on behalf of John H. and Doreen A.Walsh to purchase Lot 3, Block 5,Sunset Park Addition,;,I at the priceof $700,which Is in accord with the appraised vaiue ofthe property by the Multiple Listing Board. This property was acquired by the City through L.I.D.Foreclosure on L.I.D.No. 6. He recommend ed that the offer for purchase be accepted. The resolution was read by title only authorizing the sale of real estate to John H.Walsh and Doreen Walsh. Motion by Moe to adopt the resolution and authorize the sale.Second by Boyle.Motion carried. ORDINANCE NO.702: REOUEST TO PURCHASE CITY OWNED PROPERTY -LOT 3.BLOCK 5,SUNSET PARK ADDITION -Tohn Walsh,et ux The ordinance was read by title only providing for the conveyance of real estate to John H.Walsh and /Or/U Q\'Doreen Walsh,husband and wife.Motion by Moe,second by Hill topass the ordinance and authorize the /-o City Clerk and City Managerto execute a warranty deed for the sale of the property.Motion carried. ??MUNICIPAL AIRPORT LEASE AGREEMENT -CASCADE HELICOPTER,INC.'OCj£j? W .Alease agreement with Cascade Helicopter,Inc. for Commercial Lot #2 at the Municipal Airport was sub- W mitted for Council approval.Ron Baker,Asst.City Engireer,stated this is a renewal and reflects the in- •.crease in rental and an increase in area.The Lease is retroactive to January I,1974, for 20 years at 5-year interval extensions. Motion by Moe the the Council approve the lease for Cascade Helicopter, Inc. Secondby Boyle. /Motion'carried. LARSON PIAY FIELD LIGHTING -REOUEST TO CALL BIDS /Z//1 W.Ron Baker,Asst.City Engineer, - submitted for Council approval a proposal for electrical materials on the Larson Playfield Lighting system.The estimated cost of materials will be $7,000,and requested Council permission to call for bids.Funding for this item is provided for in the '74 Budget under Rev.Sharing. Ron Baker presented the basic plan andstated the call for bids is for materials only,would have to acquire|the poles and cross-arms and the labor to complete the installation,but with the rising costs feel we can save money by purchasing at the earliest possible date. I I He added that the field has a 300-feet infield and would be putting up about 8 lighting poles with undergroundpowersource.Hopefully the installation will/accomplished similarto the previous lighting pro- -ject.with donated labor from citizens. Motion by Boyle that the plans be approved and permission granted to call for bids for materials.Second by Mod".Motion carried. WELL NO. 3 PUMPHOUSE -REOUEST TO CALL BIDS FOR RECONSTRUCTION OF PUMPHOUSE &CONTROLS Aletter was read from Ron Baker,Asst.City Engineer,submitting plans and specifications on Well #3 for//^/2 Council approval and requesting permission to call for,bids.The project will be partially funded through a Referendum #27 grant from the Department of Social &Health Services,equal to 40%of the total project. This contract will be the first phase of our water system rebuild project totaling approximately $100,000. It is estimated this contract will cost between $21,000 and $25,000. Ron Baker added that the grant offer accepted totaled approximately $38,000.The work that will be per formed under this grant has a very tight working schedule and only 120 days to actually get into contract, with October I,1974 as the deadline.The total project includes the reconstruction of Well #3 Pumphouse .located at Knolls Vista Park,and reconstruction of the Well #4 Pumphouse located at Peninsula School/Lar-^son Playfield area. Well #4 will also require some inspection and evaluation,primarily geophysical logging to determine whether we should try to replace the casing or attempt to seal.There are problems,but do not know at this point just how to correct it.An additional item at this well would be the replacement of the control system and pumphouse.We also have scheduled Well #5 and Well #7 for inspection of the well itself,modification of the control'assemblies and modification of the building,although not a total re build such as Well #3. He presented a drawing of the proposed new building for pumphouse for Well #3,stating the need to modify the building is for security and for enlargement to handle the equipment that needs to'be installed inside and to provide adequate cooling and ventilation. Motion by Beyle and second by Hill to approve the plans and specifications and grant permission to call forbids.Motion carried, i WATER-TANK REHABILITATION INSPECTION SERVICES 'A letter was read from City Manager Chet Waggener, stating that Engineering Project Priority Allocations s'<&-^5 were approved by the City Council on June 25,1974,Part of that approval involved rebidding the water >•tank rehabilitation project,and at that time noted to the Council that the project had been assigned to Mac McLanahan for both contract administration and inspection. Complexity of several phases of the work make it desirable tc secure part time consultlvc inspection services during various phases of the construction project.He proposed that Stevens,Thompson &Runyan 1991 ))& City Council Minutes:6 August 13, 1974 be engaged to provide on site inspection at the following times:(1)-Start up of the painting contractors operation,during which our inspectors would be trained to recognize proper sand blast preparation which must be accomplished prior to application of prime coat and defects to watch for during the general paint ing.(2.)Inspection of erosion defects to determine which must be repaired prior to painting.(3)Inspec tion between coats and after final painting.(4)Inspection of supplied equipment prior to installation. (5)Inspection of installed equipment.Day to day inspection would be provided by City personnel.The amount of the consultants on site inspection would be under the city's control and would be mutually agreed upon to satisfy the requirements of technical inspection at the lowest possible cost.He request ed authorization from the Council to engage STR for these consultive services with consultive visits to Moses Lake performed only at the City's request. Bob Hill inquired if the City Manager had an estimated cost to hire STR for inspection as listed.City Manager Chet Waggener stated they gave us an approximate cost for a portion of the inspection of $9600, but we anticipate cutting it appreciably lower than that.The relationship with the contractor will depend on that.At this point he seems to be a good contractor and trying to do a good job,and,therefore do not anticipate any major problems. Motion by Skaug authorizing to engage STR for on site inspection as set forth in the City Manager's letter. Second by Boyle.Motion carried. ANNUAL FINANCIAL REPORT 1973 R. R.Gagnier,Finance Director submitted a copy of the report to each Councilman,and stated this report represents a first of its kind effort of the Financial Department Staff.The information made available in. this report totally discloses the financial condition of the city.It is his conserted opinion that the report shows the city finances are in excellent condition. He stated the report is fairly self-explanatory,but reiterated the point that the financial report as present ed completely discloses the finances of the city.We have made every effort in this regard to comply with the Municipal Finance Officers Association guidelines.This association is a nation-wide organization of approximately 6000 members,widely represented by various municipalities throughout the United States- and Canada,and they endeavored in 1968 to come up with a guideline as to what an Annual Report for a city should look like,and they hired some independent consultants,as well as drew upon the wealth of the experience of its members.We have made every effort to comply with that;in fact we have submitted this report to the Municipal Finance Officers Association for a Certificate of Compliance,which is a very difficult certificate to achieve,rarely accomplished on the first submittal. You will notice in going through the report,all the revenues of the city are detailed,all of the expenditures of the city have been detailed.Any question anyone might have concerning any expenditures or any re-' ceipts'of money are clearly pinned down in the report.I hope that the report has been compiled in such a manner that it is understandable to the general public.Those that work with it on a day to day basis sometime assume complexity as not quite as complex as it might appear to others.If there are any questions from the Council or any citizen of Moses Lake,we stand ready at any time to respond in as much detail and as much time as might be necessary to explain to their satisfaction the various situations -• of the finances. 'yLargecompaniespublishreportsverysimilartothisfortheirshareholdersandforothercreditcorporations within the industry.This report endeavors to maintain the high professionalism that is prevalent in this type report.This is a 'first'of its kind effort,as the City of Moses Lake has not endeavored to do this prior to this time.That is not intended to be any sort of omission,it is something thart has not been tried -' by many Washington cities.Historically there are approximately 5 or 6 cities in the State that have actually submitted this type of report to the Municipal Finance Officers Association., Rick Gagnier drew special attention to the fact that Jim Griffin,the new City Accountant put a substan-' tial amount of effort into the report,and is responsible for a large measure for the report itself.At this point he introduced Jim Griffin to the Council,and stated he has.been with the City since April 1, 1974,I _. commenting that he is a CPA and came to the City from Loomis &Kennedy Investment Company,Seattle. Also involved in the effort he stated,was Shauna Bullen,Secretary in the Finance Department..She was unable to attend this meeting.However,the copy was her responsibility and she has in effect typed ^ virtually every page,and did a very exemplary job. He is very proud of the report and very proud of the effort put into it by the Finance Department,and that it very well represents the City and its Staff .-He -: welcomed any questions the Council might have, and that a limited numberof extra copies are available- for any citizen wishing to have a copy.,•'' y Mayor Ebbert and the Council thanked Rick Gagnier and commended himfor submitting such a fine report.. y INTER-RACIAL COMMISSION APPOINTMENTS \Q Aletter was read from Mayor EEbert requesting City Council confirmation to appoint Darlene SkeelsasChairpersonofthe Moses Lake Inter-Racial Commission for her term ofoffice which expires June 1,1975.Healso requested City Council confiimation forthe appointment of Ruben Cedeno as a member of the Inter- Racial Commission to complete Ray Dietz's term which expires June 1,1975. Motion by Kill to confirm Darlene Skeels as Chairperson of the Moses Lake Inter-Racial Commission for Human Rights.Second by Boyle.Motion carried. There was discussion among *he Councihnen regarding the appointment of Ruben Cedeno whether he was .eligible to serve onthe Commission since he resides outside the city limits.City Manager Chet Waggener 1992 City Council Minutes:7 August 13, 1974 stated the ordinance did not really define this requirement,but ordinarily members of City Commissions would be comprised of citizens residing within the city limits.Although the Inter-Racial Commission's responsibility would be difficult to limit to corporate limits of Moses Lake.Bob Hill commented that we have had a little trouble in the past with the Commission going outside of the city limits,and suggested that future appointments should be limited to the City limits.Those that are serving on the Commission now and are not residents within the City limits,when their appointments run out,that we appoint people to the Commission within the City Limits.Bill Moe stated that he agreed with Mr.Hill in that respect and to look at our ordinance if it needs to be updated. Motion by Hill not to confirm the appointment based upon the fact that he resides outside the city limits. Second by Moe.Motion carried.Opposed by Skaug and Ebbert. RESIGNATION FROM PLANNING COMMISSION /0OZ A letter was read from Leonard Cook submitting his resignation from the Planning Commission due to ' the fact that it has become increasingly difficult for him to devote the time to study sessions and the^work that he feels is necessary to be a good Planning Commission member. ^Motion by Hill to accept Mr.Cook's resignation and send him a letterof appreciation for the time served. O^Second by Skaug.Motion carried. W CLAIM.,AGAINST THE CITY -GWEN KILPATRICK Acopy of the claim against the city was presented to the City Council from Gwen Kilpatrick for alleged sewer backup damages.The claim has been forwarded to the City's insurance agency for processing, and the Council minutes hereby note receipt of the claim. CLAIM 'AGAINST THE CITY -GORDON MELING d/o/a SUPERIOR DISPOSAL Acopy of the claim against the city was presented to the City Council from Gordon Me*ling d/b/a Superior Disposal for alleged damages to a bulldozer.The City Manager commented that the City Staff has invest!-/, gated the alleged damages to the bulldozer-and do not believe the claim is justified.The claim has been ,forwarded to the City's insurance agency for processing,and the Council minutes hereby note receipt of the claim. CITIZEN INPUT '—'Donna-Kelly suggested that.perhaps it would be well to publish once a week articles pertaining to the different city commissions and describe the duties and functions of that commission and in that way **inform the people what is going on with different city commissions.She thinks people in Moses Lake •don't know which committees even exist.Otto Skaug stated her point is well taken -perhaps similar ^to Mr.Robinson's Chamber Chatter.He suggested perhaps Bob West,Administrative Assistant could help with this. (STATUS/INFORMATION REPORTS 1.Finance Director: (a)Revenue Sharing June 30,1974 -Actual Use ReportAletterwasreadfromR. R.Gagnier,Finance Director,stating that the Actual Use Report only reflects //y/ real expenditures for which a warrant was issued.Therefore,it does not include anticipated expenditures y ..'for: 1. New Fire Truck 2. New Parking Meters 3.Peninsular Park Lighting 4. Public Buildings - New ... I Construction.This report will be legally published prior to September 1,1974. (b)Financial Report -July 31,1974 "*•Rick Gagnier submitted a financial report for the month ending July 31,1974,and added that all depart-J/S&> -ments have been carefully analyzed and appear funded for the remainder of the year.Revenues continue '' strong and final year-end receipts should exceed original estimates In all funds.Also the interest enrn- ings on investments substantially contribute to the revenue picture.Year-to-dateearnings are $105,i67 which compare very favorably with total interest earnings for last year of $69,051.The City continues to demonstrate strong financial stability.Our revenues are greater than originally estimated and our •expenditures are below the estimate. 2.Park &Recreation Director: (a)Boat RegattaCecilLeeinformed the City Council that the Boat Regatta was cancelled by their choice due to the require-//^/ ment that the City asked for more insurance coverage from them than previously.These requirements were recommended by the City's insurance agent. (b)Little League at Larson Playfield / /j nCecilLeeinformedtheCouncilthatwewouldlike to relocate the Little League field at Larson Playfield.///^r It is a 180 feet field and usable only by Little League and would like to turn it around 180 degrees and make 280-foot field usable by Little League and all groups.This would entail removing 9 trees.At the present time the Lions have been looking at this as a possible project. 1993 |3^ City Council Minutes:8 August 13,1974 3.City Manager : (a)Third Avenue/Broadway Avenue Signal Warrants A letter was read from the City Manager stating that he has received inquiries from the City Council regarding congestion at the intersection of Third Avenueand West Broadway, and regarding the possi bility of a signal installation in that location. Because West Broadway is a State Highway,installation of traffic control devices remains the responsi bility of the State.He asked Barry Draeger,District Traffic Engineer,to investigate the intersection regarding the need for signal installation.A letter was submitted from the Highway Department reporting the District Traffic Engineer's findings. (b)B.A.R.S.Training Seminar -Moses Lake City Hall,August 28f 1974 - 7:00 P.M.to 9:00 P.M. Chet Waggener stated meetings are scheduled throughout the State conducted by the State Auditors Office conducting workshops as part of a continuing training effort for local government. The presentation of the Budgeting,Accounting,Reporting System for Counties and Cities and Other Local Governments is for top management:Councilmen,Elected Officals,and appointed Department Heads. The City Manager commentedthat he would like to respond as to the number attending and would like to list nil the Department Heads and the City Council.He added that other nearby cities will be attend ing the Seminar in Moses Lake. Meeting adjourned at 11:30 P.M. V^-7-Tl^-K///k MAYOR,Gordon M.Ebbert ATTEST: s^rf^J-^H*-* City Clerk,R. R.Gagnier •--...