1975 06 102231
CITY COUNCIL MEETING -Regular Session Jun®p°^1975
Council Room -City Hall %...
Members present:Councilman Robert Hill,Bill Moe,Norman Johnson,Michael Boyle,Gordon Ebbert
Don Swanson and Otto Skaug.
Invocation - Dave Passey,Missionary Church
Mavor Ebbert called for approval,or any corrections,of the minutes of the previous meeting on May 27,W?5?Motion byloyle'slcond by Swanson,to approve the minutes as written.Motion carried.
AMOUNT PAID
REGULAR BILLS
$8,140.14GENERAL1,134.73
STREET *1,256.68ARTERIALSTREET,'303 69
FEDERAL REVENUE SHARING 12'674*77
7 WATER/SEWER 11'541!45
SANITATION 55*207 741972WATER/SEWER CONSTRUCTION 1 384 84
EQUIPMENT RENTAL
Motion by Hill,second by Boyle that the regular bills be paid.Motion carried.
Warrant No's.3079 through 3184 in the amount of $92,723.84 were approved for payment.
PRESENTATION -ASSOCIATE DEGREE -PATROLMAN FRED HAYNES /0/J\
Police Chief Wayne Baker took this opportunity to commend Officer Fred Haynes^on the occasion of his
graduation from Big Bend Community College.Fred entered the ftW^J^K^tOfficersatBidBendCommunityCollegein1971.Having completed his studies in July of 13/4,;negraduated^'Ch Honor°s"June",1975!Throughout the -urse Fred maintained agrade;po.=of 3.5 which required much.effort on his part.The degree program ^^^^^^^^.
s^tTr^^^a great degree of dedication onthe part of Officer Haynes.
Mayor Ebbert presented the diploma to Officer Fred H,aynes,congratulating him and appreciating the effort
he mads to get this diploma..
PTTRT.TH HEARING -FINANCE NO.724 -AMENDING 1975 BUDGET (2nd reading)FUNDING FOR RESERVOIR #5
Mavor Ebbert asked City Manager Chet Waggener to review the reason for amending the 1975 budge^'U cheWaqge^r noted hat th?si1 to provide funding for the Reservoir #5 project including "soctateSansm^slfon ma"ns When the City Council adopted the 1975 budget it>^$£^^^arv enaineering costs for Reservoir No.5.At that time it was not anticipated that cons}™f™n™omahPalndurlnathe1975Budgetyear.We are how in receipt ofgrant monies,and the ordinance providest?r $400 0090 for the construcUon of the Reservoir and transmission mains,which ^ludesboi^moniesforthecitypoSon.?Ke ordinance Is necessary to set up budget accounts to make normal payments
on the project.
Mayor Ebbert opened the public hearing and explained the Procedure of same ^I^^^m"^«r rnipm-irms from those in attendance.There were none. Neither were written protests submitted.He^S^S^^^Stan of the hearing and turned it over to the City Council for comments or
questions.There were none.
Motion by Moe,second by Johnson to close the public hearing.Motion carried.
Motion by Boyle to approve the second reading and adopt the ordinance.Second by Hill.Motion carried.
ORDINANCE -AMENDING ZONING ORDINANCE (1st reading)
Aletter was read from Stan Bech,Associate Planner,stating that after receiving[numerous requests toconductconditionaluseornon-conforming businesses in the area southwest <^^«^^^^Planning Commission decided to formulate a rezoning plan for the area.After holding a public'hearingonMay29,1975,to consider such a plan,the Planning Commission unanimously voted to recommend
to the City Council a rezoning plan and ordinance be given final approval.
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Stan pointedout the area on the map indicating the existing and proposed zoning and also the much
needed access off of Broadway Into Larson playfield.The access would have to be a dedicated street
right of way ratherthan just a simple curb cut.This proposed street right of way was reviewedbythe
Planning Commission and I just stated in the ordinance that it would have to go in,stated Stan.
The ordinance was read by title only.Motion by Johnson to accept the first reading of the ordinance, and
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City Council Meeting Minutes:2 june 10,1975
set June 24,1975 as the date for a public hearing on the ordinance.Second by Moe. Motion carried.
,r\p ELECTION RESULTS -Jack Peddycord,Grant CountyAuditor, gave election results regarding the
'Abandonment of Council-Manager Form of Government =No votes =973 /,^,„,...Yes votes =694 *absentee ballots out)
REQUEST FOR PUBLIC HEARING -ADOPTION OF SIX YEAR STREET PROGRAM
In a letter for Council consideration Jerry Fay, PublicWorks Director, stated the Planning Commission
reviewed and approved the Six-Year Street Construction Program for 1976-1981. In order to meet the
July 1,1975 deadline for accepting the program, he requested the Council hold a public hearing on
June 24,1975.
Motion by Hill to set June 24,1975 for a public hearing regarding the 6-year street program.Second
by Boyle.Motion carried.
REQUEST FOR PUBLIC HEARING - SITE SELECTION - RESERVOIR NO.5
In a letter for Council consideration,Jerry Fay, PublicWorks Director,requested Council permission
to hold a public hearingon June 24,1975 to solicit input from property owners in the area of the pro
posed Reservoir site.The reason for requesting the hearing is the negative feed-back received from
property owners as the result of a letter sent them showing possible site locations and requesting their
approval. The public rearing will give the Council the opportunity to assess the situation and provide
staff direction with regard to citizen concerns.The area selected from an engineering and system
operation standpoint is superior to other locations that have been reviewed.
Jerry Fay added it is a Referendum #27 project and require"we go to construction within four months
after May 17, 1975 the date the grant was accepted by the City.
Motion by Moe to set June 24,'1975 for a public hearing regarding the site location for Reservoir #5.
Second by Boyle.Motion carried.
CONDITIONAL USE PERMIT -HALLMARK INN
A letter was read from Stan Bech,Associate Planner,stating the Planning Commission held a public
hearing on May 29,1975 and voted unanimously to recommend to the City Council that the Hallmark
Inn be granted a Conditional Use Permit to add 64 additional units to their existing motel facilities
and small additions to the restaurant and kitchen facilities.
Mayor Ebbert inquired if the dock facilities has come before the Planning Commission.Stan Bech
explained the dock facilities will require a Shorelines permit and is coming before the Planning
Commission at their next meeting.
Stan Bech also added the Planning Commission gave their approval for the conditional use permit
after consultation with the Fire Department.
Motion by Hill that the Conditional Use Permit be granted Hallmark Inn for expansion.Second by
Johnson.Motion carried.
CONDITIONAL USE PERMIT -CHORNEY'S MOTEL
A letter was read from Stan Bech,stating the Planning Commission held a public hearing on May 29, 1975
and unanimously voted to recommend to the City Council that Chorney's Lakeshore Motel be granted a
Conditional Use Permit to add 14 additional units to their existing motel facilities.The decision was
protested in a petition from eight adjoining residents.Two conditions were stipulated by the Planning
Commission:
1.That an on-site sewage disposal system to serve the additional units be approved by the City
Engineer according to the City's recently passed on-site sewage disposal ordinance.
2.That adequate parking be provided for all overnight guests.
Stan pointed out the area along with the zoning of the adjacent area.Mrs.Chorney was present and
presented plans and sketches of their present motel along with the additions proposed.We are not
breaking new ground;all the building will be on top and wish to add 14 new units and grow with the
area stated Mrs.Chorney.She added they intend to comply with the on-site sewage disposal system
requirement.Our present septic tanks are very adequate and have no problem,nor have raw sewage
anywhere.There will be a new septic tank to serve the additional 14 units.She referred to those
protesting with a petition as being "petty"and does not foresee any problems.
Motion by Moe that the permit be granted according to Stan Bech's letter including the stipulations.
Second by Swanson.Motion carried.
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City Council Meeting Minutes:3 June 10,1975
REQUEST TO SELL FIREWORKS -EAGLES LODGE „^j
A letter was read from Fire Chief Russ Beeman,stating an application has been submitted by
Eagles Lodge No. 2622 to sell "safe and sane"fireworks from a stand located at the northwest
corner of Jack's Bargain Bam The Fire Department has made an inspection of the proposed site,
examined all required licenses and insurance and find all requirements to be in order.
Motion by Skaug that the Eagles Lodge be granted permission to sell "safe and sane"fireworks
from a stand located in Jack's Bargain Barn parking lot.Second by Johnson.Motion carried.
Opposed by Boyle.
REVENUE SHARING -PLANNED USE REPORT
Finance Director/City Clerk R. R.Gagnier presented a proposed Planned Use Report for the
Sixth Entitlement Period from July I,1975 through June 30,1976.A short description of each
proposed expenditure is as follows:
1.Public Safety:
A.Capital -$85,029 for construction of a new Police/Fire Facility.
B.Operating/Maintenance -$132,000 for salaries and maintenance of part of our police services.
2.Environmental Protection:
A.$2500 for equipment for the Public Works and Building Departments.
3.Recreation:
A.$5000 for Parks and playground equipment.
4.Library:
A..$1,000 for raw library furniture.
5.Financial Administration:
A.$1500 for new office equipment for City Hall.
Rick Gagnier explained after the Planned Use Report is submitted it is followed up with an Actual Use
Report Indicating where the money was spent.The categories in the Planned Use Report are very tentative
and solicit any suggestions from the City Council.
City Manager Chet Waggener added the Actual Report must show that money allocated in the Budget.
The Planned Use Report is not a formal allocation.'
Mayor Ebbert inquired -Is the $95,000 plus the $132,000?Rick replied yes,that is the money that
we have been allocated for the 6th entitlement period.
Bob Hill inquired -Would this be a kind of temporary report and the City Council at a later date change
some of the figures?Rick stated that the actual,allocation takes place in normal budget processing.
Norm Johnson - Are we officially entitled to move ahead with our public safety building?
Chet Waggener stated the proposal was tabled by the City Council and we would like to get it off the
table.It would be in order to do it at this meeting,but first we need definite council authorization to
submit this Planned Use Report.
Norm Johnson inquired -Isthat our total Revenue Sharing money?Rick replied -No,this amount added
to the some $600,000 we have now.
Motion by Johnson to accept the Planned Use Report.Second by Boyle.Motion carried.
Mmtion by Johnson to untable the proposed plans for Public/Safety facilities.Second by Moe.
Motion carried.
RECOMMENDATIONS ON USE OF CENTRAL SCHOOL AND McCOSH RECREATION CENTER -REFERRAL
FROM PARK &RECREATION COMMISSION.
A letter was read from Cecil Lee,Park &Recreation Director,stating that shortly after the failure of
the second Moses Lake School Dist.#161 levy,we were notified that the school district would vacate
the Central School Building as one of several changes made to reduce expenses.In order to continue to
provide the recreation services at Central Recreation Center,we must pay all building operation and
maintenance costs.
The Park &Recreation Commission has studied the use,needs and cost of both facilities and recommends
that the McCosh Center be closed,with all McCosh activities being moved to the Central School Building.
An estimated $3,000 increase in operating and maintenance funds will be needed to operate for the balance
of the;1975 budget period.An additional $800 will be needed to Install a heat sensing and smoke detec
ting syatem in the Central School Building.The Commission felt that further study was needed before mak
ing a recommendation regarding the disposition of the McCosh Building.
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City Council Meeting Minutes:4 June 10,1975
These facilities play a vital role in the recreation services provided for the community,with over 7,000
people using these facilities in the first quarter of 1975. It is felt that combining the two recreation
center operations will offer many advantages over the existing arrangement.
He requested the City Council authorize the City Staff to proceed with lease negotiations with the school
district.
Cecil Lee added tha*t we can move all the McCosh activities to Central,but it is impossible to move all
of the Central School activities to MCCosh. We are talking about the whole front structure.Presently
the City occupies 49% of the Central School structure.The heating system furnishes the front complex
and the heating system is contained in the back adjacent building.
Don Swanson = We don't really have any alternative.I think this is the logical way to go.
Cecil Lee commented that the school said they would lease the building to us for $1.00.They just
want to get out of the expenses of operating the building.It would cost us,of course,to operate
the building.There are a number of things we will have to work out with the District,such as in
surance,etc.That is what we are asking authorization for in order to negotiate with the District.
Motion by Moe that the Staff proceed with lease negotiations.Second by Swanson.Motion carried.
Otto Skaug commented to the effect that Cecil's report should provoke some thought to a combined social
and recreation center.Will you be coming back to us as to how to dispose of the old McCosh Center,
Cecil?Cecil Lee stated the Park &Recreation Commission is compiling this information to come back
to Council with recommendation on that real soon.
CLAIM AGAINST THE CITY -William Richner
A claim had been filed regarding alleged damages for loss of a dog picked up by the Police Department
and the dog was stolen from the Moses Lake Dog Pound.
A letter was read from the City Manager stating the accompanying claim has been forwarded to our
insurance agency for processing.RCW 35.31.040 provides that claims for damages against any city
of the third class must be presented to the City Council and filed with the City Clerk.
The claim is presented for that purpose.Inasmuch as the claim will be processed by the insurance
adjuster,suggested that the Council minutes merely note receipt of the dlaim.
Motion by Skaug to note the claim and proceed to the next item of business.Second by Hill.
Motion carried.
CITIZEN INPUT
^\\Dick Cook,317 W.Broadway expressed his concern ofthe speed rateonwest Broadway."Itis getting
\\•to be quite a hazardous trip because of the increase of the number of businesses on both sides of the
*roadway,and it is still 40 mph.There is always somebody going to make a right or left hand turn,and
it seems some restrictive speed would be of big benefit;at least down to OK Rubber and in that area."
Mayor Ebbert commented that he agrees in what he says.But we are in the process with the State in
remarking and channelization and possibly this will take care of it.
Jerry Fay stated the plans are approved and are looking at about 6 weeks before we can go out on the
bid for this.
Chet Waggener added to that -We don't want to imply with pavement marking that 40 mph is still OK,
*but do that first and then reduce the speed.The channelization might just take care of it.
STATUS/INFORMATIONAL ITEMS
W*
a.May Financial Report:
\0 Aletterwas read from R.R.Gagnier,Finance Director/City Cierk regarding the May Financial Report.
Organizational Budget Report:- May report indicates the following Departments have expended over
.42%of their budgets:
Legislative/Executive:$1,600 for yearly membership dues to AWC and $500 in RCW updates.
Library: This covered by the remittance of the April property tax to the Regional Library of $15,098.
Equipment Rental:$26,000 for new equipment.
Sanitation Collection:December,1974,contractor payment made on 1975 Budget for $12,000.
Revenue Recap by Funds:All revenues are developing as expected in the 1975 Budget.
General:The financial status of the City has developed as expected and the 1975 Budget estimates
still appear sound at this time.
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WI *c lune 10'l975CityCouncilMeetingMinutes:5
b.Police Department:
The Police Department areas of emphasis this year were aimed at Crime Prevention,Training,and jflCfSfertivrEnforeeSnt.and with a late 1975 emphasis on Reporting Systems.
C^^evenUpr,:-The youth ^^^^^^%i^J^iCX"«n wlSSl
have involved over 1300 Individuals.
%£&&&&,»»have been conducted ^.o^^^'JT'SiSSS^'^^iasIn-service films on a«Wl«ta»U cejjjrtng 5^«\^$°d The Traffic Accident InvestigationM'^S^S^on.has been co.pieted and the
other Is in process at the present time.
Over 50%of the officers are participating in the Big Bend Community College Degree Program,and
one will be graduating this year.
EMT Training has progressed with six additional officers either completed or near completion.
in a meaningful program.
c.Building Department:•/£><JO
Officials.
FffBn„vP Enforcement of ^r^^^S^^X^^Zm£?$£w££X^^t^^l^^^^^^l^^^^nas developed amore e,ultabie
working arrangement with the Fire Department.
Removal of Dangerous Buildings:-As of this date the following dangerous buildings_have been removedo7areintheprocessofdemolition:(1.)Triangle Texaco Service Station.(2.)The Old Mortuary
(3.)Three residences on corner of Ivy Street &"A"Streets.
Sanitation Division:Progress has been made in «Improved Weed and Vermin Control;Enforcement ofRefuse^cgnTract;Maintenance of Current Data on Solid Waste Disposal,and continued Removal of
Vehicle Hulks (averaging 30 hulks per month).
H R.filgnatlon from Pennine Commission:Mayor Ebbert read a letter from.^*^^**g™^^6^his resignation from the Planning Commission due to a commitment in the Lions Club M^nJ***added that there are now two openings on the Planning Commission.He has submitted a list of prospectivememberstothe^Commission for their approval for contact to serve on the Planning Commission.
e.Petition from Hughes Alrwest to the Civil Aeronautics Board for the removal of their facilities at Ephrata
M*„or Ebbert stated this petition was submitted to the Mayors of all of the towns in this area,including flLMosesLakefndheasLdtheCouncil's opinion as to whether they would favor Airwest's request to berazeedfromtheresponsibilityinEphrata,which means if they pull out of Ephrata as per the*west,SmCascadeAirlines,in there now,no longer has an obligation to stay in there.Cascade also wantsto^e removed from Iphrata We have at this time a small airlines started that has the capabihfr ofSindll^alKaMengSrs in this area,and they can expand as needed Cascade *"^"^*£*the point where they have made a public statement on it,and they feel they are no longer needed in that
area.
The problem is that the Petition submitted from Hughes Airwest has to have approval and support fromthelocalarea.Ifwe go on record as approving this petition,that is all we need to do;we worft have
to go to the hearings,etc.
Bob Hill commented -Wouldn't there be a certain value of endorsing it toassistour local air service?MayorEbbert agreed,we definitely would.The petition is due to the fact they are losing money and
are anxious to get out.
Motion by Hill to endorse and approve the petition.Second by Johnson.Motion carried
Meeting adjourned at 9:30 P.M.^77T^_^TT7 -.
Lerk,R.R.G
ATTEST:-^^MAYOR,Gordon M.Ebbert
City Clerk,
(MEETING SCHEDULED FOR"TUNE 24,L975 .CANCELLED DUE TO LACK OF
A QUORUM.)