1975 08 262259
CITY COUNCIL.MEETING -Regular Session •August 26,1975
Council Room -City Hall •8:00 P.M.
Members Present:Councilman Bob Hill,Bill Moe,Mike Boyle.Gordon Ebbert,Don Swanson and
Otto Skaug.Councilman Norm Johnson was not present.
Mayor Ebteert called the meeting to order and called for approval of the minutes of the previous meeting
of Augusrt 12,1975.Motion by Hill that the minutes be approved as written.Second by Boyle.Motion
carried.
REGULAR BILLS AMOUNT PAID
GENERAL '$12,913.29
STREET 1,988.81
FEDERAL REVENUE SHARING 120.77
WATER/SEWER 4,570.21
1972 WATER/SEWER CONSTRUCTION 6,830.77
EQUIPMENT RENTAL 4,823.09
Motion by Moe that the regular bills be approved for payment.Second by Swanson.Motion carried.
Warraat No's 3599 through 3696"in the amount of $31,246.94 were approved for payment.
ORDINANCES -POLICE AND FIRE CIVIL SERVICE
Aletter was read from City Manager Chet Waggener stating the proposed ordinances repeal the current /^^'
ordinances and re-enact Chapter 1.20 of the Municipal Code regarding Police Civil Service and Chapter
1.16 regarding Fire Civil Service.The following changes are incorporated in these ordinances:
i.Clarifies the appointing authority as the City Manager in accordance with the statutes
of the State of Washington for Council-Manager cities.
2.Clarifies residency requirements for members of the Civil Service Commission.
Separate ordinances are required establishing Police and Fire Civil Service Commissions.However,
he anticipates appointment of the same persons to each Commission.Separate action by the City Council
will be required for each ordinance.
The City Manager added that the present ordinances for Police and Fire Civil Service Commissions
stipulate that the Mayor is the appointing authority.Those are outdated ordinances,and when the
City changed to Council-Manager form of government in 1960 we had one ordinance that changed all
responsibilities and all references referredto the Mayor having administrative authority to have thatreadCityManager.We did^S6rrect individual ordinances. We have had some questions raised about
two years ago specifically on the civil service ordinances.Presently the ordinances regarding appoint
ive/authority are confusing,so we felt some of these ordinances should be brought up to date,and this
is merelyan effort to do that, and this complies with the state law forCouncil-Manager city.The
residency requirement we think is really to clarify to stipulate that if a person on the commission moves
outside the city he is automatically terminated.
The ordinance pertaining to Police Civil Service Commission was read by title only.
Motion by Skaug to adopt the first reading of the ordinance.Second by Boyle.Motion carried.
The codinance pertaining to Fire Civil Service Commissionwas readby title only.
Motlcua by Moe to adopt the first reading of the ordinance. Second by Hill.Motion carried.
CONSIDERATION OF QUOTATION - WELL #31 BUILDING RECONSTRUCTION
A letter was read from Ron Baker,Asst.City Engineer stating that three quotations for the work were '
turned In.Cass Construction Company gave the low quotation for doing the roof reconstruction.When
the Pump,Motor,Plumbing and Electrical work for Well #31 were split into several contracts,some
tasks did not fit well with any of the resulting proposals,therefore,decided to Incorporate them into
the Roof Reconstruction project.Mr.Cass and the other two firms were approached for a revised
quotation.Only Cass Bros,submitted a proposal of $4,761 plus tax for all tasks,including the
roof reconstruction.He recommended the contract be awarded to Cass Bros;Ron also added that
the project Is eligible for 40%reimbursement from Referendum No. 27 DSHS grant funds.
The majbr items of this project are demolish and replace the roof structure,remove 880 gallon pressure
tank that is part of the foundation and naturally extends a little bit outside of the building,rebuilding
of the foundation wall where the tank is being removed,construction of a outside waste discharge vent,
construction of a small room within the existing well house structure to house the chlorine gas assembly,
installation of blocking for the plumbing.right at the wellhouse itself,provide flpor drain,provide a
concrete"pad for the electrical control panel,provide a grout seal for the 10"water main Connection and'
clean;u$toe construction site.
Motion by .'Swanson that Cass Brothers be awarded the contract for the $4,761 plus tax.Second by Skaug.
Motion cantftd.
2260
/o/o
City Council Meeting Minutes: 2 August 26,1975
1976 BUDGET -REQUEST FOR POLICY STATEMENTS
Aletter was read from City Manager Chet Waggener stating the budget process overthe past several
years has emphasized goals and programs for evaluation by the City Council*an effective procedurefordeterminingpriorities in attempting to provide the maximum level of services to the communitywithinourfinancial capability.We are prepared to mpve further toward a goals andobjective approach
to program budgeting.City staff has discussed needs for 1976 in conjunction with preliminary budget
preparation.It is apparent that policy decisions from the City Council are vital so staff can translate
those policy statements into more precise objectives.Areas of particular concern were submitted in
an accompanying document, although not prioritized.The City Manager requested the City Council
establish a series of study sessions to review these items, along with areas that may be of concern
to the Council.Because he would be out of the City during the first week in September,he suggestedthe first study meetingbe on Thursday evening,August 28,1975.
Motion by Hill to set the first study meeting after Mr.Waggener returns, and suggested September 10,1975
at 8:00 P.M. and to invite the potential council candidates to attend.Second by Skaug.Motion carried
Chet Waggener addedthat setting August 28th was dueto that we are working onthe preliminary budget
at the staff level and anticipate it will take several study sessions by the Council^and merely trying
to get an early start as possible.Also added that he would presume with the open meeting law these specialmeetingswillbeopentothepublic,and the public at large be appraised to attend.
q.CIVIC CENTER -CITIZENS COMMITTEE
iQ »Mayor Ebberthad a list ofabout 12 people that had to date volunteered to serve on the Citizens CommitteeIfortheproposedCivicCenter:Norma Gallagher,Percy Driggs,Dick Hinkhouse,Archie Trenner,Max Ott,
Archibald Bergestrom,Louie Dendy,Garry F. Craig, Dave Passey, Mrs.Richard Philen,Travis Rundell,
Larry Myers and Mrs.Bob Ballinger,
Otto Skaug felt there should be more volunteers before the Council acts and perhaps more representation
such as Senior Citizens,yputh and minority races along with business people.
Mayor Ebbert commented that this list is what we have a choice to set an executive committee,or we
can wait until we get a few more people to work with.
Motion by Boyle to delay any action Until we have more volunteers.Second by Moe.Motion carried.I
\
Chet Waggener suggestedthat it may be in orderfor Rotarians,Lions,etc.,civic group members could j
make contact with the groups for individuals to serve on the committee,as well as strive for a cross — '
section of people to be represented.Also to avoid ending up with all businessmen on the committee and
this is something the Council will need to take the responsibility of getting volunteers and specifically
solicit people.
&*,
/
RESOLUTION NO,721 -RESOLUTION OF APPRECIATION -WILBUR ELLIS COMPANY-Radio Monitoring Eguipmt.
A letter was lead from Fire Chief Russ Beeman stating over the past two years the Wilbur Ellis Company
has donated 8 radio monitors and a monitor encoder to the Fire Department.This donation was accomplished
with the assistance of the Dow Chemical Company.The Moses Lake Fire Department would like to ex
press its appreciation to the Wilbur Ellis Company and the Dow Chemical Company.Their donations
have enabled the Fire Department to replace some radio monitors that were 15 years old.They also
assisted in starting a tone controlled monitoring system.This system has reduced radio traffic that is
monitored in the homes and allowed the department to activate the monitors only when reeded.
Russ Beeman added as to how the chemical companies are Involved in the donation.The Dow Chemical
Company allocate a certain amount of money to their distributors for "Be a Hero in your Community"to
be used'in the community for a safety function.Mr.Dart of Wilbur Ellis Company contacted Jim and
asked if there was anything they could use,and informed him we had a need for radio monitoring equipment.
That is basically how we got it.It is left up to the local dealer as to how they want to use it.They also
bought some equipment for the hospital.The actual value of the equipment donated to the Fire Department
is around $1170.
The Resolution was read by title only.
Motion by Moe we accept this donation of equipment and adopt the resolution,and a letter of appreciation
also accompany the resolution.Second by Hill.Motion carried.
/
Russ stated he intends to send a copy of the resolution :to the chemical companies and a letter with it
thanking them.
BROADWAY AVENUE -TWO-WAY LEFT TURN LANES
A letter was read from Public Works Director Jerry Fay stating the Washington State Highway Department
has advised us that the 2-way left turn lanes on Broadway from Ash to Locust Lane are not eligible for
grant funds as part of our pavement marking project.The reason is that in order to put in the 2-way left
turns in accordance with State standards,overhead signs are required and the existing striping must be
removed.Overhead signs and striping removal *re not eligible grant costs under the Pavement Marking
Project.
1
'"^7"
/i
Li
i
u
City Council Meeting Minutes:3 August 26,1975
Because the 2-way left turns on Broadway are an Important part of the Pavement Marking Project and
the public support has been strongly in favor of it,he recommended the City Council appropriate
Revenue Sharing Funds to accomplish this project.The total project estimate Is approximately
$100,000.The cost to the City would be estimated at $26,000.As the State has been responsible
fof reviewing and advertising this project and their process is very slow,it appears that this would
not be constructed until next spring.
Jerry Fay added the grant was a 100%grant for the $100,000 for the Pavement Marking Project,and
it still will be accomplished,but came back and said the 2-way left turns were not eligible)which
is difficult to understand when they administer the grant,but we would just be adding $26,000 to
the program to complete the project.So their share would be difference between the $100,000 and the
$26,000.What they will be funding Is the pavement marking with some directional arrows and numerous
cross walks in the downtown area to be marked.The State will let the contract and we'wlll be responsi
ble for the construction control.
3dike Boyle inquired as to how many overhead signs are we getting for the $26,000?Ron Baker ex
plained there would be one sign at each intersection between Alder Street and Locust Lane.The idea
feeing to meet the current minimum standards for standardization of signing for traffic.
City Manager asked Jerry Fay,is it correct to assume that this project simply will not go -the double
left turn laning -without the overhead signing?Jerry stated it will not according to the State.This
portion of the project would be removed.Our request is to allocate $26,000 of Revenue Sharing money
in the 1976 Budget,but we need that commitment from the Council now in order to so notify the State
so they can proceed with the project.
Motion by Skaug to grant this request.Second by Swanson.Motion carried.
2261
PARK CONCESSIONS -REPORT FROM SPECIAL COMMITTEE
A letter was read from the special committee report on Park Concessions.The committee consisted of
Mayor Gordon Ebbert,Councilman Don Swanson and Councilman Norm Johnson.At the July 8,1975
City Council meeting,a special committee was appointed to study and submit suggested guidelines
relating to how requests ior concession sales in City Parks should be processed.
The committee recommends the following changes to Section 6 of Ordinance No.701 to be presented
for the first reading at the September 9th Council meeting:
1.No person shall sell or attempt to sell any merchandise or service or operate any concession in
a park without permission.A permit may be issued authorizing the selling of merchandise or
or services or the operating of a concession in a park if it is determined to be reasonable and
in the best interests in the City.
Reasonable conditions may be included in said permitand may be revoked if the terms of the
permit are violated,or a permit may be denied to a person or persons who have violated the
terms of a permit within the previous year.
2.No person who holds a valid permit Issued under this section shall sell merchandise or
services within a park in violation of any conditions stated in that permit.
3.All requests for permits from profit making individuals or groups shall be reviewed and issued
by the City Council.All requests for permits from ron-profit groups or organizations shall be
reviewed and recommended by Park and Recreation Department staff for the City Manager's approval,
As Chairman of the Committee,Mayor Ebbert recommended to the Council to accept this proposed
amendment to Ordinance No.701 in order to have something specific in the control of the sales in the
Parks as to when and to what extent,
Bob Hill commented that in Item 3 in the last sentence there should be added that should the party
asking for a permit be denied they have the right to appeal to the City Council.Bill Moe agreed.
Otto Skaug suggested whether it should stipulate some time limit.We always seem to have short
aotlce.Enough time for review anyway,added Mike Boyle.
Motion by Moe to accept the committee's report and incorporate these terms in an amendment to the
ordinance.Second by Boyle.Motion carried.
Motion by Ebbert to accept the recommended amendment to Ordinance No.701 and present it to
Council for passage at the next Council meeting.Second by Skaug.Motion carried.
//6>/
PROCLAMATION -CYSTIC FIBROSIS "KISS YOUR BABY WEEK"
The proclamation was read regarding "Kiss Your Baby Week",sponsored by the Spokane Chapter of
Cystic Fibrosis Foundation,is designed to help parents recognize the signs of cystic fibrosis and
other diseases that damage children's lungs,and designated September I through Septmber 6th as
"Ki.'Si your Baby Week".One of the signs of cystic fibrosis is a salty taste of the skin.
Motbn by Hill to approve the proclamation.Second by Boyle.Motion carried.
•//&
2262
City Council Meeting Minutes:4 August 26,-1975
CITIZEN INPUT
Several citizens expressed their concern regarding the overhead signs designating the 2-way
left turn lanes as to how2$&«would affect aesthetics or beautificatlon of the city.Ron Baker
described the signs and stated they would be standard span type signs where there would be a
standard on each side of the street and a 4 x 8 sign overhead in the.center of the street,possibly
one in each block,not necessarily at trie intersection.
Jerry Fay suggested that at the next Council meeting,in order to get a good idea of what they look like
he will bring prints of the signs and also the State criteria of spacing the signs.
STATUS INFORMATIONAL
jy July Financial Report - Finance Director
Finance Director,Rick Gagnier submitted the July Financial Report as follows:
Organizational Budget Report—The Legislative/Executive;Library,Equipment Rental and
Sanitation Collection Departments have expended over 58%of their budgets and explained the
reasons for this percentage.
Revenue Recap by Funds: = All revenues except Street are developing faster than expected in the
1975 Budget.Our original estimates appear somewhat conservative.
Generally the financial status of the City has developed as expected and the 1975 Budget
estimates still appear sound at this time.
*************
•)4
Public Works Quarterly Report -Public Works Director
Public Works Director Jerry Fay summarized the Public Works Department Project Report for the
first half of 1975 and a report on the Public Works Department 10-year capital Improvement Plan.
Both wore prepared by the Engineering Division v/ith assistance from Public Works Operations and
submitted to the Council for their perusal.
Jerry Fay added that with the bid opening scheduled for tomorrowwe will have under construction
in various phases,some complete and some just starting,15 contracts.By the end of 1975 we
will have under construction or completed construction at 22 projects this year.This is an increase
of 9 projects over last year, and it should be noted that 4 of the projects that were let .in 1974
were substantially completed in 1975.
He also added that work on the 10-Year Capital Improvement Program is significantly ahead of schedule
and it really appears that the majority of the workon this Plan will probably be completed in the first
three or four years.This is possibly due to the availability of funds from the DSHS,DOE and EPA making
it Dossible to undertake projects that have been projected in the 10-Year Program.
************
Bill Moe reported on the Seminar he attended in San Francisco,stating it was very worthwhile and
plans to present slides at the next Council meeting.
Meeting adjourned at 9:30
MAYOR,Gordon M.Ebbert
ATTEST:
City Clerk,R. R.GagtfTIe