1976 04 272351
CITY COUNCIL ,MEETING - REGULAR SESSION April 27,1976
CITY HALL -COUNCIL ROOM .8:00 P.M.
Members Present:Don Swanson,Bob Hill,Kent Jones,Norman Johnson,Bill
Moe,Jim Barney and Eric Skaug.
Invocation - Don Griffin -Presbyterian Church
Mayor Don Swanson called the meeting to order at 8:00 p.m.and called for
approval of the minutes of the last regular session held on April 13,1976.
Bob Hill moved that the minutes be approved as submitted,seconded by
Kent Jones, and passed.
APPROVAL OF MINUTES:
REGULAR BILLS AMOUNT PAID
GENERAL $14,773.66
STREET 5,863.56
ARTERIAL STREET 1,099.26
FEDERAL REVENUE SHARING 1,814.22
WATER/SEWER 4,859.58
SANITATION 149.84
WATER/SEWER CONSTRUCTION 1972 13,538.51
EQUIPMENT RENTAL 2,106.11
Eric Skaug moved to approve the bills,seconded by Kent Jones,and unan
imously passed.
Warrant numbers 5148-5248 in the amount of $44,204.74 were approved for
payment.
I.CITIZENS INPUT
James Jameson, 1844 West Broadway, identified himself and stated that
he was here regarding the Conditional Use Permit for the Shorewood Trailer
Court.
Patricia Lightel, 2426 West Peninsula Drive, stated that she would like
to know when the citizens are going to hear about the Civic Center report
that the community has worked on. Mayor Swanson answered that the report
was in the final stages and would be forthcoming in about 3-4 weeks.
II.CONSIDERATION OF BIDS
BIDS FOR BANKING SERVICES
A letter from the Finance Director was read where he stated that on April //<S<!?
14th at 1:00 p.m.bids were opened for Banking Services.All bids were
submitted according to instructions and did contain a Cashier's check
for the proper amount.He attached a bid tabulation,which listed Peoples
National Bank as the low bidder from a total of four bids that were sub
mitted.Peoples National Bank's average daily balance for basic banking
services was listed at $24,450.00,the amount for sorting,counting and
handling parking meter money was $2,490.00.Mr.Gagnier recommended that
Peoples National Bank be declared the successful bidder and that the City
Manager and he be given the authority to enter into a 3-year banking services
contract.
Mr.Gagnier explained the procedures that were used to arrive at the banking
bid.Bid specifications were issued,prebid conferences were held with
all four banks with all four in attendance, and the bid specifications
were clear.The main advantage would be that the warrants that the City
usually pays $400 is now paid for by the bank.Daily warrant pickup was
made,now it can be done once a week,unless there is over $5,000 outstand
ing oh any day,then the warrants would be picked up on that day.The
bank will count the parking meter money,with one City employee there
that will verify the amount.The main advantage is that with a $5 million
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budget,this is the first time that the banking relationship will be formalized.
There is a 60-day cancellation clause for either the bank or the City.
The extra interest income could amount to about $4,000 a year.The counting
of parking meter money takes about one day a month,now it should take just
a few hours a month,which will be a manpower savings;and the once a/week
pickup of the warrants instead of on a daily basis will also be savings of
clerical time;but the main advantage is the extra interest earnings the
City will realize through being able to have that money invested instead
of being idle in the bank.The City will continue to maintain the investment
1 I accounts with all the major banks.He could see no disadvantages.
Kent Jones moved that the Council authorized Mr.Waggener and Mr.Gagnier
to enter into the three-year contract for banking services with Peoples
National Bank,seconded by Eric Skaug,unanimously passed.
BIDS FOR McCOSH PARK TENNIS COURTS AND REPAIR OF SANITARY SEWERS
McCosh Park Tennis Courts bids were opened on April 20,1976.Bids were /&0 7
received from McAtee and Heathe,Inc.for $28,188.62,and S & D Paving Co.
for $37,829.94.Due to recent vandalism of existing light controls,a quote
was requested from the contractor to replace and organize the existing light
systems controls.The additional labor and materials will cost approximately
$1,000.00 in addition to the amount bid.This amounts to $29,188.62,which
exceeds the amount budgeted for this project by $2,188.62,excluding Engineering
costs. Mr. Fay recommended accepting the bid from McAtee and Heathe and
authorizing the additional $1,000 for the lighting system.
Mr. Fay stated that the amount budgeted for this item in the 1976 budget
was $27,000.A time switch will be installed that will have to be reset,
but there will be no charge on the lights because it costs more to repair
the vandalism on the meter than it would to provide free lights.This is
a revenue sharing item. The amount over the City estimate would come out
of the reserves in the revenue sharing fund.
Kent Jones moved that the bid from McAtee & Heathe be accepted in the amount
of $29,188.62,seconded by Jim Barney,and unanimously passed.
Sewer sealing bids were opened on April 21,1976.Bids were received from ///!/u?
Video Scan for $19,257,Flexible Pipe Tool Co for $11,092.20,and Gelco
Grounting for $10,720.50.The Engineer's estimate was $22,879.50.Mr.
Fay recommended accepting the bid from Gelco Grouting,requesting Council
authority to negotiate additional sealing work with the low bidder since
there was $20,000 budgeted for this project in 1976.There is a continuing
item of sewer line repair budgeted each year of $20,000;and this could
be preventive maintenance.
Jim Barney moved that the bid from Gelco Grouting be accepted and authorizing
City staff to negotiate with the bidder for additional sealing not exceeding
$20,000,seconded by Kent Jones,and unanimously passed.
III.PETITIONS,COMMUNICATIONS OR PUBLIC HEARINGS
PUBLIC HEARING -ORDINANCE -VARIANCE REQUEST -SAGE BAY - 2ND READING
Stanley Bech,City Planner,stated that the Moses Lake Planning Commission /sc*C?
at their regular meeting on March 25,1976,recommended to Council that
Triad Associates of Seattle,Washington,the platting engineers for Nordic
Building and Design of Moses Lake,be granted two variances of the Moses
Lake Community Standards.These variances will become a part of the construc
tion standards used for curbing and sidewalks,included in the proposed
Sage Bay Subdivision,located at the south end of Central Drive.The variances
requested are:(1)Construction of sidewalks adjacent to the curb,rather
than behind a five-foot parking strip,and (2)Construction of rolled curbing,
rather than vertical curbing.
The Public Hearing was opened and there was no response from the audience,
no written protest,no comments from the Council,and Kent Jones moved,
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CITY COUNCIL MINUTES:3 April 27,1976
seconded by Bob Hill,that the Public Hearing be closed,unanimously passed.
The Ordinance was read by title only.Bob Hill moved that the Ordinance
be adopted,seconded by Norm Johnson,unanimously passed.
ELECTED OFFICIALS WORKSHOP - LETTER FROM ASSOCIATION OF WASHINGTON CITIES /JJ,
This is a workshop that the Association of Washington Cities holds every
two years for newly elected councilmen.Kent Jones said that he could make
\|it on May 12,at Richland,and Jim Barney said he would try to make it on
May 11,at Spokane.Mr.Waggener stated that registration for each workshop
should be made as soon as possible,in order for them to make the necessary
luncheon arrangements,but that registration could be made on the day of
the meeting.
IV.ORDINANCES AND RESOLUTIONS
ORDINANCE &RESOLUTION -SALE OF CITY OWNED PROPERTY —BAHMAN KAVOOSI
City Manager,Chet Waggener,stated that the City has received an offer
from Bahman Kavoosi,as his individual property,to purchase Lot 1,Block
1,Vance Emery Addition to Moses Lake,Washington,for $900.This offer
is in accord with the appraised value of the property by the Multiple Listing
Board.The ten (10%)per cent earnest money has been placed in a trust
account by Bedford &Moos,Inc.This property was acquired by the City
through LID #9 foreclosure.Mr.Waggener presented a Resolution authorizing
the City Manager and City Clerk to execute a Warranty Deed,and an Ordinance
which will convey the property to the purchaser.
Kent Jones moved that the Resolution be adopted,seconded by Bill Moe,and
unanimously passed.
Bill Moe moved that the Ordinance be adopted,seconded by Kent Jones,and
unanimously passed.
RESOLUTION ASSIGNING ELECTRICAL INSPECTIONS TO THE STATE OF WASHINGTON
The Resolution was read in its entirety.This resolution would transfer the
responsibility for commercial and residential electrical inspections within
the corporate limits of the City of Moses Lake to the State of Washington.
Kent Jones stated that he was basically opposed to give any more authority
to any other agency more foreign to the people that we are.Jim Barney
stated that if the same codes apply whether they are local or state,then
it would be to our advantage to let the State also assume the liability
for the inspections.Mr.Jones stated that the uniform building codes were
the same locally and state wide.Mr.Skaug stated that the complexity that
the electrical inspection has become that it perhaps should be handled by
the state.Bill Moe stated that he thought the work loads today are any
bigger than they have been in the past,and in fact,he didn't think they
were as big as some of the work loads that the City has experienced in the
past.
Mr.Waggener stated that he agreed completely with Kent Jones in not wanting
to give up local control of anything to the State and there is a constant
effort to make those kinds of encroachments upon local authority and local
control.He was not worried about the legal responsibility.There hasn't
been any suits and he had been here for 19 years,which is a good record.
The City has exposure on anything that the City does and the City must simply
do a good job and if we have some problems in performing it,then we have
to sharpen up the operation so that it can be performed without exposing
the City to any legal liability.The communities around Moses Lake -Yakima,
all of the TriCities,Walla Walla,determined that they can not have a specialist
in electrical inspection work,or they have found it more convenient to
have the State do it.They are satisfied with that procedure,and he saw
no reason why Moses Lake should try to keep local control.The codes are
completely uniform,state and locally.A state electrical inspector works
full time in electrical inspection work,because this is their sole
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CITY COUNCIL MEETING:4 April 27,1976
responsibility.They have advised that they have a revolving fund arrangement,
so that in the event there is an increased work load this summer,they will
employ another inspector if it is necessary.
Jim Barney asked if at some time in the future the City wished to go back
to doing their own inspecting,what kind of difficulty would the City be
faced with them.Mr.Waggener answered that right now the only requirement
is a letter to the State asking them to take over the inspection work,and
to bring it back from the State to have the City inspect it would be the
same thing at this point.Mr.Waggener stated that the City is using the
National Code Fee Schedule at this time,the fees would be the same.
Kent Jones wondered if the City could get back the commercial inspection
that is currently being handled by the state.Mr.Waggener answered that
the commercial inspection is more complex than electrical inspection,and
unless the City has the volume of work that would require a full time inspector
he would recommend against the City doing the commercial electrical inspection
work.
Jim Barney moved that the Resolution be adopted,seconded by Bill Moe.
The vote was taken.All Councilmen voted for,except Kent Jones who voted
against.
VI.REFERRALS FROM COMMISSIONS
CONDITIONAL USE PERMIT -SHOREWOOD TRAILER PARK
A letter from Stanley Bech,City Planner,stated that the Moses Lake Planning'
Commission at their regular meeting,April 15,1976,recommended to the
Council that Mr.J.D.Jameson,owner-manager of Shorewood Trailer Park,
be granted a Conditional Use Permit to expand Shorewood Trailer Park,located
between Fern and Crouse Street,with the following condition:"That a
sewage disposal plan be submitted to the Engineering Department which satisfact
orily meets the needs of the additional mobile home units and conforms
to the City's Comprehensive Sewer Plan."Mr.Jameson is proposing to expand
Shorewood Trailer Park onto Lots Nos.22-27,30,31 and 37-39,of Bennett
Addition.
Mr.Bech stated that no plans have been sent to the Engineering Division
at this time.Concerning the trailer court's proper sewage disposal facilities,
Mr. Jameson has indicated he is willing to extend sewer from Gibby Road
if necessary or to service part of the area with an existing sewer which
serves the court.He has not presented any plans to the planning division.
Eric Skaug asked what discussion took place regarding lot size,or any
regulations as might pertain to the zoning ordinance. Mr. Bech replied
that Mr. Jameson would have to comply with existing regulations for trailer
courts.
Mr.Hill asked if there was any public objection at the Planning Commission
meeting?Mr.Bech answered "no".
Bob Hill moved that the Conditional Use Permit be granted with the condition
that a sewage disposal plan be submitted to the Engineering Department
which satisfactorily meets the needs of the additional mobile home units
and conforms to the City's Comprehensive Sewer Plan,seconded by Don Swanson,
and unanimously passed.
VII.OTHER ITEMS FOR COUNCIL CONSIDERATION:
AIRPORT LEASE -COMMERCIAL LOT #4
Chet Waggener,City Manager,informed the Council that a lease was prepared
and forwarded to Mr.Biggers by certified mail.He had contacted Mr.Biggers
by telephone this morning at which time he advised me that he does not
wish to renew his lease with the City of Moses Lake.Mr.Waggener requested
that the City Attorney be authorized to give notice to Mr. Biggers to vacate
the premises.
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CITY COUNCIL MEETING:5 April 27,1976
Three letters were read.The first letter was dated April 27,1976,which
was received at 5:00 p.m.on this date.Mr.Biggers criticized the decision
made at the last Council meeting.He stated that he found the lease rate
very unreasonable,unnecessary and inflationary.He stated that he now
had an offer of a better location,and would terminate this lease.The
second letter was dated September 24,1975,addressed to Mr.Waggener,
—in which Mr.Biggers requested that he "still need lot #3,Municpal Airport,
and permission to expand or buy the present building,add*additional build
ings on Lot #3,plus a seven-place hangar on the north end of the field."
I J The third letter was addressed to Mr.Biggers from Mr.Waggener in which
an explanation of his September 24th letter was requested.Mr.Waggener
requested interpretation of his letter and requested more specific inform-
x ation about Mr.Bigger's proposal.Requesting that meet with the City
Engineer,Assistant City Engineer and Mr.Waggener to "prepare the specific
lease proposals for presentation to the City Council".
Mr.Waggener pointed out that several times received general requests from
Mr.Biggers indicating a desire to expand his facilities,and each time
he was asked to submit something in more detail so that it could go to
City Council,nothing was ever received.He did present some general plot
plan type drawings without any details.From October 3,1975 to date,
he had received no other information from Mr.Biggers in terms of additional
details or requests. He mentioned in his letter that I was aware that
he had received a verified quote from a reputable contractor and detailed
plans,Mr.Waggener has seen neither quote or detailed plans.
Bill Moe asked what the status of his account with the City.Mr.Waggener
stated that he had paid the first quarter,no payment has been made in
the second quarter,however,he recommended that no effort be made to collect
for this quarter.
u
Eric Skaug stated that the staf'l has acted quite responsible as far as
this situation is concerned and he thought some of the charges that were
made here they can justifiably overlook,however,he was concerned about
Mr.Bigger's statement that he asked for public information but was refused
regarding comparable airport facilities.Mr.Fay responded that the information
that they had gathered by going to all the airports was complied on several
sheets of paper.Mr.Fay personally sat down with Mr.Biggers one day
and went over those particular items and explained to him where the City
got the costs,how they arrived at the costs,and what the cost would be
to him on that particular lease.He had provided the Council with the
same information two weeks ago.Mr.Skaug was satisfied with that.Mr.
Jones asked if these were the same costs that Mr.Fay had presented to
the Council two weeks ago,and which were explained at the Council meeting.
Mr. Fay said they were.
Eric Skaug moved that the Council authorize the City Manager and City Attorney
to give Mr.Biggers a 30Day Notice to Vacate,seconded by Kent Jones,and
unanimously passed.
DISPOSITION OF McCOSH RECREATION BUILDING
/Oc/0 v4A letter from Mr. Waggener to the Council was read.He stated that on
March 9,1976,the Council accepted a cash offer from the insurance company
in lieu of rehabilitating the McCosh Recreation Building following fire
damage. Three informal quotations were received for the demolition. Mr.
Waggener asked the Council what they wanted to do on this matter. They
had the option of accepting the original quotation from the Lions Club;
further negotiating with the Lions Club for a reduced price;accepting
the written quotation from another individual or calling for bids for demolition
and removal of the building.Mr. Waggener stated that he did not indicate
the exact price of the written quote that was received that was below the
Lions Club offer because he thought that should the Council's determination
be that bids would be called for, that individual may not have wanted his
price revealed.
Jim Barney stated that bids should be called for if there could several
hundred dollars less than the $2,000 that was the minimum and it is possible
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CITY COUNCIL MEETING:6 April 27,1976
that it could be even lower,seconded by Erick Skaug.The vote was taken,
all Councilmen voted for,except Kent Jones who voted against.
APPOINTMENTS TO INTER-RACIAL COMMISSION
The Mayor requested Council confirmation to appoint Berta Clifton and Johnny
Rodriguez to the Inter-Racial Commission.Their terms will expire June
1, 1978.
The Mayor thanked Berta Clifton for being at the meeting.
Bob Hill moved that the appointments be confirmed,seconded by Norman Johnson,
unanimously passed.
APPOINTMENTS TO PARK AND RECREATION ADVISORY COMMISSION
/07/The Mayor requested Council confirmation to appoint Dick Collier to the
Parks and Recreation Advisory Commission.His term will expire June 1,
1981.
Kent Jones moved that the appointment be confirmed,seconded by Jim Barney,
unanimously passed.
ACCEPTANCE OF WORK
RESERVOIR #5 FOUNDATION,CONTRACT 75-23
Northwestern Construction,Inc.has completed all work prescribed under
this contract.The total amount of the project was $70,774.57.
Moved by Norman Johnson that the contract be accepted,seconded by Kent
Jones,unanimously passed.
NELSON ROAD TRANSMISSION MAIN,CONTRACT 75-19
Cass Brothers Construction has completed all work prescribed under this
contract.The total amount of this project was $53,605.56.
Moved by Bob Hill that the contract be accepted,seconded by Bill Moe,
unanimously carried.
WELL #31 PUMP & MOTOR, CONTRACT 75-14
The E. E. Luhdorff Company has completed all work prescribed under this
contract.The total amount of this project was $16,390.50.
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Moved by Kent Jones to accept the contract,seconded by Eric Skaug,unanimously
passed.
WELL #31.PLUMBING,CONTRACT 75-12
The Leonard Plumbing Company has completed all work prescribed under this
contract. The total contract amount was $13,132.26.
Moved by Norman Johnson to accept the contract,seconded by Jim Barney,
unanimously carried.
S. R. 17 UNDERCROSSING,CONTRACT 75-18
Empire Boring,Inc.has completed all work prescribed under this contract.&
The total amount of this project was $11,970.00.
Moved by Bob Hill that the contract be accepted,seconded by Kent Jones,
unanimously carried.
All contracts were accepted and entered into the 30-day lien period on
each of the above projects.
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CITY COUNCIL MEETING: 7 April 27, 1976
IX.CITY MANAGER REPORTS AND COMMENTS
Jerry Fay, Public Works Director, informed the Council that Professor
Eugene B.Welch,Hydraulic Lab,at the University of Washington,in Seattle,
has completed the hydraulic model of Moses Lake.They have established
May 10th for a showing of the hydraulic model to interested parties from
the City of Moses Lake.
Mr.Waggener asked the Council if May 4 & 6 would be agreeable for study
session to study the zoning ordinance.It was agreed that these dates
would be okay.The study sessions are to start at 7:30 p.m.
The meeting was adjourned at 10:15 p.m.
Donald E.Swanson,Mayor
ATTEST:
R. R.Gagnier,Gity Clerk