1976 05 25u
2364
CITY OF MOSES LAKE
MOSES LAKE,WASHINGTON
CITY COUNCIL MEETING - REGULAR SESSION May 25,1976
CITY HALL - COUNCIL ROOM 8:00 p.m.
Members Present:Bob Hill,Kent Jones,Bill Moe,Jim Barney,Eric Skaug,and Don
Swanson.Absent:Norm Johnson
Mayor Don Swanson called thel meeting to order and called for approval of the minutes
of the last regular session held on May 11,1976.Kent Jones moved that the minutes
be approved as submitted,seconded by Jim Barney , and passed unanimously.
APPROVAL OF BILLS:
REGULAR BILLS AMOUNT PAID
GENERAL $14,474.69
STREET 3,170.27
ARTERIAL STREET 453.01
FEDERAL REVENUE SHARING 552.43
FATER/SEWER CONSTRUCTION 1972 12,487.82
EQUIPMENT RENTAL 1,074.76
Bob Hill abstains from voting for the portion of the warrant payment when it
includes warrants to be paid to Pacific Northwest Bell Telephone Company.
Don Swanson abstained from voting for that portion of the payment of warrants
to Don Swanson. Bill Moe moved to approve the bills,seconded by Kent Jones
and passed unanimously. Warrant numbers 5344 - 5445 were approved for payment.
I.CITIZENS INPUT
Jack Hatfield and Charles Edwards stated that they would like to speak on CBD Parking
and One Way Traffic. Pat Lightel stated that she may like to speak on the Civic
Center Complex. Ken Earl stated that he would like to speak on the Ordinance, Zone
Change Request.
II.CONSIDERATION OF BIDS
A letter from the Public Works Director,Jerry Fay,stating that the following bids
were received on May 18,1976,Well #11 Pumphouse and Electrical (Columbia Construction
low bidder),Well #8 Pump and Motor and Well #11 Plumbing and Transmission Main (Leonard
Plumbing - low bidder),and Broadway -Stratford Signing (low bidder did not bid all
of the proposed items and the lowest acceptable bid was submitted by Signal Electric
company).Mr.Fay recommended acceptance of the bids from Columbia Construction,
Leonard Plumbing, and Signal Electric.
Mr.Fay elaborated on the projects for the Councilmen and answered the questions
they had.
WELL NO.11 PUMPHOUSE AND ELECTRIC&L
Mr. Bob Hill moved that the bid from Columbia Construction of $27,442.80 for Well
No.11 Pumphouse and Electrical be accepted,seconded by Kent Jones,and passed
unanimously.
WELL #8 PUMP AND MOTOR AND WELL #11 PLUMBING AND TRANSMISSION MAIN
Mr.Jim Barney moved that the bid from Leonard Plumbing of $48,794.21 for Well #8
Pump and Motor and Well #11 Plumbing and Transmission Main be accepted,seconded
by Eric Skaug,and passed unanimously.
/0£&
BROADWAY -STRATFORD SIGNING
////
Mr.Bill Moe moved that the bid from Signal Electric for $11,705.75 for Broadway -
Stratford Signing be accepted,seconded by Kent Jones,and passed unanimously.
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CITY COUNCIL MINUTES:2 May 25,1976
MCCOSH BUILDING REMOVAL
A letter from the Park and Recreation Director on the McCosh Building Removal bid
was read. Mr.Lee told the Council that he could not make a recommendation due to
the fact that errors in understanding the bond by one of the bidders.Also,that
one of the bidders would like to waive the performance bond.
Mr. Pat Acres stated that the laws of the State of Washington,the City of Moses
Lake has the power to waive a performance bond when the contract is let for $2,000
or less. In the event the amount is let out for more than that, each member on the
Council is liable for failure to require a bond.He also stated that since the Lions
Club is not a construction outfit and is not licensed as a contracter under the laws
of the state of Washington,could provide some problems.
The Council requested clarification of the bid and the alternate.It was stated that
the bid called for the contractor to bury or remove the concrete material and to demolish
by controlled burning or dismantling the building for salvage.The alternate called
for all materials to be removed from the site and six inches of top soil brought in
to cover the building site.
Mr. Skaug asked Mr. Schaffner why he did not bid on the alternate as well as the
gross bid. Mr. Schaffner replied that he chose not to bid on it.
Mr. Bill Moe moved to accept the bid from Cass Construction, seconded by Mr. Bob
Hill. A question of how binding the verbal agreement by Cass to provide top soil
on the site without additional cost to the city was raised. It was then stated
that the debris would not be removed but would be buried.
The question of what Mr.Schaffner's bid included was raised.It was stated that
Mr. Schaffner did not choose to bid on the alternate of removing the material and
bringing the site up to grade and covering it with six inches of top soil,but
that his basic bid did include hauling in cover material and bringing the site
up to grade.
Mr. Moe withdrew his motion to accept the bid from Cass Construction, and Mr. Bob
Hill also withdrew is second.
Mr. Moe moved that the bid from Schaffner Excavating for the McCosh Building Removal
be accepted,seconded by Mr. Bob Hill, and passed unanimously.
III.PETITIONS,COMMUNICATIONS AND PUBLIC HEARINGS
CERTIFICATE OF COMPLETION -LARRY CRAPSON
A letter from Cecil Lee stating that Larry Crapson enrolled in and successfully
completed a course on Basic Steam Engineering and a course in Stationary Engineering
II was read. Mr. Lee stated that he felt the successful completion of these
courses showed Larry's interest and dedication to his job and that he is worthy of
some special recognition.
The Council presented Larry Crapson with a certificate of completion.
LETTER OF RECOGNITION
A letter from the Russell L.Beeman,Fire Chief,stating that the volunteer firefighters
recently purchased three pieces of equipment for the Department from proceeds of the
Firemen's Ball,was read.He also stated that the Volunteer Firefighters donate much
time and effort to fund raising projects and should be complimented for the assistance
they provide to the Department with the equipment purchased from these projects.
Mr.Beeman stated that the merchandise purchased by the volunteer's is normally
equipment that would have to be budgeted for and so they not only volunteer their
time and effort,they play a big role in helping to reduce the capital outlay cost.
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CITY COUNCIL MINUTES:3 May 25,1976
Beeman was asked how much the volunteer firefighters have purchased for the Department
over the last ten years.He stated that they have spent between two and three
thousand dollars a year because that is normally how much they receive a year from
the Fireman's Ball.
He also stated that he thought the volunteers should be praised for the fine work
they do for the city and the dedication they have given us.
Mr.Hill stated that he knew how many hours the volunteers put in and that the city
is fortunate to have them as a back up force.
\|ORDINANCE -LEASEHOLD TAX -SECOND READING
A letter from the City Manager,Chester L.Waggener,was read.This letter stated
the accompanying Ordinance proposed imposition of the four (4%)per cent tax by the
City of Moses Lake.
The title only of the accompanying ordinance was read.
Mr.Bob Hill moved that the ordinance be adopted,seconded by Mr.Eric Skaug,and
passed unanimously.
CIVIC CENTER COMPLEX - CITIZENS ADVISORY COMMITTEE - REPORT AND RECOMMENDATIONS—/0/^
A letter from the Executive Committee -Civic Center Complex Study -Gordon Meling,
Chairman was read.This letter stated that the Council had charged the Citizens
Committee with the responsibility of defining the goals and objectives that would
be considerations in studying various alternatives for the Civic Center Complex.
Mr.Meling stated that it was the consenses of the subcommittees that the functions
of the city be under one roof if possible.Also that it would cost less to build
all the buildings at one time instead of spreading it out over several years.
|The committee recommended that no more than $2 million be spent on the Civic Center
\Complex.He asked the City Council to look into this report in depth and to check
^I with the subcommittee chairmen.
Mr.Don Swanson suggested that Mr.Meling contact the subcommittee chairmen and
let him know when they would be available for a study session.
IV.ORDINANCES AND RESOLUTIONS
ORDINANCE AND RESOLUTION - SALE OF CITY OWNED PROPERTY - J. L. LONGSTON
:soyo
The City has received an offer from Jessica L.Longston,a single woman,to purchase
Terminal Park Addition #1,Lot 31,Moses Lake,Grant County,Washington for $750.00.
There were no comments from the Council.
The title of the resolution to authorize the sale of real estate to Jessica L.
Longston, a single woman, was read.
Mr.Eric Skaug moved that the resolution be adopted,seconded by Mr.Bob Hill,and
passed with Kent Jones abstaining.
An ordinance providing for the conveyance of certain lands of the city of Moses Lake
pursuant to resolution heretofore entered was read by title only.
Mr.Bob Hill moved that the ordinance be adopted,seconded by Mr.Skaug,and passed
with Kent Jones abstaining.
RESOLUTION -AFFIRMATIVE ACTION POLICY
A letter from Mr.Waggener was read stating that a Resolution adopting an Affirmative
Action Policy is submitted for Council consideration.Mr.Waggener recommeneded
adoption of this Resolution.
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CITY COUNCIL MINUTES:4 May 25,1976 '
Mr.Waggener remarked that the:laws of the Federal Government and the State of
Washington require that an Affirmative Action Program become an administrative act and
it is his responsibility to see that Affirmative Action is complied with
within the workforces of Moses Lake City Government.
Mr.West then gave the Council the background information on the way the Affirmative
^Action document was drawn up and put together,and went over the document itself.
The Council had some questions and comments which were answered by Mr.West.
\!The title of the resolution adopting an Affirmative Action Policy of the City of
Moses Lake was read.
Mr.Eric Skaug moved that the resolution be adopted,seconded by Mr.Jones,and
passed unanimously.
V.REQUESTS TO CALL FOR BIDS
COMPUTER -DISK SYSTEM
Mr.Rick Gagnier gave the Council the background on the present system and the /O/7
reasons why the purchase of the Disk System would be advantageous to the City.
He also mentioned that the Disk System would allow the City to expand its computer
programs which would allow the machine to do most of the work and thus eliminate
humor error.
Mr. Gagnier stated that they would have to call for bids for this purchase and
also a budget ordinance revision would be needed to authorize the funds.
Mr. Gagnier stated that the Disk System being considered was in use by the Eye
and Ear Hospital in Wenatchee which is renting it from IBM at the present:time.
Mr.Gagnier was asked if the City of Moses Lake could not assume the rental of
the Disk System from the Eye and Ear Hospital and then buy it at the beginning
I of the year.Mr.Gagnier stated that IBM had an agreement with the Eye and Ear
hospital to allow 45% of the rental price go toward purchase if the System was
wJ bought.If the City assumed the rental of the machine,this agreement would
not apply.
By buying the system from the Ear and Eye Hospital, the City could save approximately
$5,000.
Mr. Bill Moe moved that the City publish the bid specifications on the Disk System,
seconded by Mr. Jones, and passed unanimously.
Mr. Waggener asked if the motion included the necessary budget ordinance revision.
He was assured that it would be included in the motion.
MATERIAL -WATER METERS
A letter from M. G. McLanahan,Assistant Public Works Director,requesting permission
to advertise for meter bids was read.
Mr. Bob Hill moved that permission be granted to call for bids, seconded by Mr.
Jones, and passed unanimously.
MATERIAL -ASPHALT
t A letter from M. G. McLanahan, Assistant Public Works Director, requesting permission
to advertise for paving material supplies, was read.
Mr. McLanahan was asked what kind of paving materials he was asking for and how much
they would cost.He replied that the paving material was mainly asphalt with the
cost to run between $5,000 and $10,000 per year.
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CITY COUNCIL MINUTES: 5 May 25, 1976
Mr.Jones moved that permission be granted to advertise for bids for paving material
seconded by Mr.Barney,and passed unanimously.
VI.REFERRALS FROM COMMISSIONS
ORDINANCE -ZONE CHANGE REQUEST -KEN EARL -FIRST READING //9^
A letter from Stanley Bech,City Planner,recommending that the zone change request
be granted, was read.
Mr.Bech explained the layout of the requested zone change request to the Council.
An ordinance amending the comprehensive zoning ordinance was read by title only.
Mr. Jones moved that the first reading of the ordinance be adopted and the Public
Hearing be set for June 8,1976,seconded by Mr.Moe,and passed with Mr.Hill
opposed.
REQUEST FOR VARIANCE -ANDREW THAYER
A letter from Jerry Fay,Public Works Director,stating that a Variance Request //&&
on the Dahlia Replat #2 was granted by the Planning Commission,was read.This
letter stated that the first check on the placement of utilities was in error and
Mr. Fay recommended that this variance request be denied.
«
After some discussion about the location of the sidewalks and the fact that the
contractor would be required to take care of the slope on Hill Street so that
erosion would not fall on the sidewalk.
Mr.Thayer replied to the comments and questions by stating that the esthetics
of the project was the main concern and he believed that putting sidewalks next
to the curb makes a much better looking project.
Mr. Jones stated that since he was a property owner in that area he would abstain
from voting on this and that in any event,he did not like the five foot parking
strip at all.
Mr.Skaug moved that the Variance Request be denied,seconded by Mr.Hill,and
passed with Mr.Jones abstaining and Mr.Barney and Mr.Swanson voting against.
SPECIAL USE PERMIT -HAROLD GRAN -TRAILER PARK
A letter from Stanley Bech,City Planner,stating that the Planning Commission /'//
recommended approval of the Special Use Permit for Harold Gran with the following
conditions,was read.The conditions were that all trailer pads and utility hookups
should be completed and approved prior to occupancy of any mobile homes;that the
alley should be paved prior to occupancy of any mobile homes;and that all landscaping
and screening be completed within one year after issuance of the first occupancy
permit.
Mr.Skaug wanted to know why the alley would be paved when the streets surrounding
the propoerty are gravel.Mr.Bech replied that the alley was part of Mr.Gran's
property.Mr.Skaug then asked what would happen if,Mr.Gran,as the sole
property owner of this block refused to consider an LID.Mr.Bech replied that
the Council could attach a stipulation that Mr.Gran could not oppose an LID to
put streets in.
Mr.Jones asked if this property had been platted and Mr.Bech replied that it
was not,but that Mr.Gran was requesting the Special Use Permit before he went
ahead and platted the land so that he could be sure that he could put his trailer
park there.
Mr.Skaug moved that the Special Use Permit for Harold Gran's Trailer Park be
deferred back to the Planning Commission for more descriptive details on the
landscaping,screening,and street improvements,seconded by Mr.Barney,and
passed unanimously.
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CITY COUNCIL MINUTES:6 May 25, 1976
VII.OTHER ITEMS FOR COUNCIL CONSIDERATION
COMMUNITY DAY REQUEST
A letter from Cecil Lee, Park and Recreation Director,requesting that the swimming
pool be made available to the public without charge on Community Day,was read.
Mr. Lee then introduced Loretta Moon and Scott Oliver who would be working on the
Community Day celebration.
Mr. Hill asked if a lifeguard would be available and Mr. Lee replied yes.
Mr. Hill moved that approval be granted to have free swimming at the pool on
Community Day, seconded by Mr. Jones, and passed unanimously.
GRANT COUNTY PROPOSAL FOR HOUSING STUDY
A letter from Stanley Bech,City Planner,stating that Mr.Julian Agranoff is Z^0^
asking for support from Moses Lake in conducting a county-wide housing study,
was read. The cost to Moses Lake would be minimal and should involve only
in-kind services such as city staff time,Planning Commission assistance,and
citizen particpation.
Mr. Bech stated that the information on this project at this time was very limited
and Mr.Agranoff is requesting support so that he may make application for funds
under a 701 Planning Assistance Grant.
Virginia Hill was concerned that if we accept the county proposal on the housing
study,that the crty would have the right to go into peoples homes to check
and see if they were up to their standards. She felt that this would be an
invasion of privacy.
Mr. Skaug moved that the City join with the county on the housing study with the
understanding that this would involve minimal staff involvement and money,seconded
by Mr. Jones, and passed with Mr. Hill voting against.
Mr.Moe stated that if we don't go along with this study that the City will have to
bear the cost of a study out of City funds.
REQUEST TO USE CITY PROPERTY -PIZZA HUT
A letter to Stanley Bech, City Planner, from Tom Dillon, Construction Engineer,for
the Pizza Hut,requesting the use of approximately 337 square feet of city property
for off street parking for the Pizza Hut, was read.
Mr.Waggener suggested that if additional landscaping were put in by the Pizza
Hut, they should maintain it.
The question of renting the land was raised.It was pointed out by Mr.Jones
that if the Pizza Hut did not want to rent the property, the City would have
11 feet of land to do something with.He suggested that the Pizza Hut would
use the parking spaces and would probably landscape the rest.
Mr. Jones suggested that a time limit be set for use by the Pizza Hut of this
property.It was suggested that the City retain the right for immediate repossession.
Mr. Barney moved that the request be granted providing the Pizza Hut agrees to
maintain and landscape the property,seconded by Mr.Jones,and passed unanimously.
CBD PARKING AND ONE WAY TRAFFIC
A letter presenting CBD Parking and one way traffic for Council consideration
from Mr.Waggener,City Manager,was read.
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CITY COUNCIL MINUTES:7
May 25,1976
Mr. Barney asked if angle parking could be put on a two way street and still
maintain the same amount of parking space. Mr. Fay replied that it could be
done but he would not recommend it due to safety hazards.
Mr. Jones stated that he talked with some of the people who signed the petition
and their main concern was congestion. They said it was difficult to get out
of the parking spaces and they felt that the intersections were more congested
because of the one way streets.
Mr. Hill stated that he ran a telephone survey and found that people were mostly
in favor of the angle parking.
Mr. Hatfield stated that a petition of support was presented at the last Council
meeting along with a petition against the diagonal parking. He felt though that
free parking was a definite benefit and should be continued for at least a six
month trial period with some sort of enforcement by the police department.
Mr.Edwards stated that there should be some sort of enforcement so that there
will be a change of cars in the free parking areas.
Mr. Hill moved that the city retain the one way traffic and angle parking on Ash
Street, seconded by Mr. Skaug, and passed unanimously.
Mr.Swanson wanted to know how much it would cost to put parking meters on Ash
Street, and Mr.McLanahan remarked that with meter costs, posts, and materials,
it would cost about $3,000.
Mr. Moe moved that parking meters be installed on Ash street, seconded by Mr.
Jones and passed with Mr. Skaug and Mr. Barney opposed.
PLANNED USE REPORT -REVENUE SHARING
A letter from Rick Gagnier,Finance Director,on revenue sharing was read.A
complete re-cap of the actual and planned Revenue Sharing expenditures was attached.
_J Mr.Gagnier went over the report for the Council.
VOTING DELEGATES TO AWC CONVENTION
The AWC convention will be held at 10:15 a.m. on Friday, June 18, 1976, in the
ballroom of the Sheraton Hotel in Spokane. The three delegates will be Eric
Skaug, Bill Moe, and Don Swanson.
VIII.COUNCIL QUESTIONS AND COMMENTS
Mr.Hill moved that the Ordinance be changed to read that the third monthly meeting
**be designated as a City Council meeting and not as a study session,seconded by
Mr. Jones, and passed unanimously.
IX.CITY MANAGER REPORTS AND COMMENTS
Mr.Waggener reported on the status of the building permit on the Longston Apartments.
The time limit had expired and Ms.Longston was informed of this.She met with
Stanley Bech,City Planner,Bob Kimball,Pat Acres,City Attorney,and myself,to
appeal that decision.Mr.Waggener stated that Mr.Acres did research on it
and informed Ms.Longston by letter that the revocation stands.
1 Mr.Waggener next reported on insurance requirements for special events that occur ,/jo^/
within the city.He stated that municipal insurance is very difficult to acquire /^7
at this point and very difficult to hold.The City insurance broker is proposing
_J a method to try to lessen the possibility of losses or claims against the city by
having every special event that is held sign an agreement that would hold the
City harmless.
Mr.Barney moved that the City proceed with the hold harmless agreement with an
insurance policy back up,seconded by Mr.Skaug,and passed unanimously.
//V/
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CITY COUNCIL MINUTES:8 „or_nrt„„May 25, 1976
ANNUAL TRAFFIC SAFETY PROGRAM
Mr.Jerry Fay, Public Works Director,stated that they are required to submit an
annual traffic safety program to the Washington State Traffic Safety Commission.
He went over the request for the Council.He stated that they are trying to get
funds to reimburse some programs that are being done any way and try to get some
additional funds to assist them in the area of traffic safety throughout the city.
PUBLIC WORKS FIRST QUARTER REPORT
Mr.Fay gave a first quarter report on the Public Works projects regarding the /O'^
Subdivision Ordinance,Reservoir #5,Well #11 Transmission Main project,Well
//31 Transmission Main Project,the EPA report,Division Street Signals,and
the Valley Road Signals.
Mr. Skaug stated that he would to request from the city manager with Council
approval, at the soonest possible date, their proposal with regards to street
improvements under the subdivision ordiance.
Mr. Barney moved that the meeting be adjourned, seconded by Mr. Swanson, and
passed unanimously.
The meeting was adjourned at 11:35 p.m.
R. R.Gagnier,City Clerk
Donald E. Swanson,Mayor
ATTEST: