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1966 03 08u 1076 COUNCIL MEETING REGULAR SESSION -8:00 P.M.-City Hall March 8,1966 The City Council met in regular session with the meeting called to order by Mayor Stadshaug.Councilmen present were:Gordon Ebbert,Monte Holm,Otto Skaug,Jack Eng,Forrest Hardin,and John Jones. The minutes of the last regular Council meeting of February 21, 1966,were approved by the Council as written. BILLS were audited by the Council.Motion by Hardin,seconded by Holm,that the bills be approved and warrants written. Motion carried. CURRENT EXPENSE -Total Amount Paid $2,568.25 EQUIPMENT RENTAL -Total Amount Paid 3,837.46 LIBRARY -Total Amount Paid 7 3 5.89 PARK AND RECREATION -Total Amount Paid 340.10 STREET -Total Amount Paid 3,14 5.06 ARTERIAL STREET -Total Amount Paid 136.15 WATER AND SEWER -Total Amount Paid 7,964.90 SANITATION -Total Amount Paid 4 ,985.13 TOTAL $23,712.94 SPECIAL BILLS The following special bills were read: 196 5 WATER AND SEWER BOND CONSTRUCTION Floyd 0.Swenson Monthly Construction Estimate #6 -Modif ications to Sewage Treatment Plant $27,559.97 Stevens and Thompson,Inc. Professional services in connection with resident engineering services on Sewage Treatment Plant extension $1,191.64 Motion by Eng,seconded by Hardin,that the special bills from the 1965 Water and Sewer Bond Construction Fund be paid.Motion carried. GOB #9 CONSTRUCTION Express Lumber Co.,Inc. 50 concrete bricks - 1 sack pre-mix mortar $4.93 C.A.Marchand Fine grading,forming,furnishing and placing Type III concrete for Library sidewalk $52.10 Parkers Garden and Pet Supply Shrubbery for Library $59.08 Tax Commission Use tax on purchase order 21101 for shrubbery from Alfred Teufel Nursery of Portland,Oregon %6.76 Motion by Holm,seconded by Skaug,that the special bills from the GOB #9 Construction Fund be paid.Motion carried. Warrants No.10,570 through 10,641 for $52,587.42 have been approved for payment this 8th day of March,1966. MOSES LAKE CHAMBER OF COMMERCE -CORRESPONDENCE RE:STATE PARK CAMPING \~" //c?i A resolution prepared by the Chamber of Commerce recommending to the Washington State Parks and Recreation Commission that 1077 March 8,1966 the Moses Lake State Park be enlarged to provide 100 over night facilities for camping and trailers,and that the rate charged for these facilities be identical to private enter prise and thereby bring in additional revenue to maintain and improve the Washington State Park system,was read. It was further requested that copies of this resolution be for warded to the Governor,Legislators of the 13th Legislative District,members of the Washington State Parks and Recrea tion Commission,and to the Mayors of Moses Lake and Westlake It was suggested that the Council concur with the resolution and authorize sending it to the Governor and others as out lined in the resolution.It was also noted that the State does not always charge for the use of such facilities, however,it was felt that a nominal fee would be in order. Motion by Jones,seconded by Eng,that the Council concur with the resolution and authorize forwarding it to the Governor,Legislators,and the members of the Washington State Park and Recreation Commission.Motion carried. HALF-WAY HOUSE -REPORT BY BURL WYCOFF Mr.Wycoff explained to the Council that there is a two fold purpose for the meetings between the members of the Job Corps and the citizens of the City of Moses Lake,to give the members of the Corps recreational outlets away from the Base and for the citizens to become acquainted with the boys.Mr.Wycoff felt that in the two meetings that much had been done to accomplish these two purposes.The total attendance from the Corps was approximately fifty boys at each meeting,which seems a good indication of the success of the program. The group would like to keep the Council informed on its activities and solicit assistance for the continuation of the program.Mr.Wycoff indicated two areas in which the Council could assist,first of all the use of the McCosh Park Building for two meetings a month to be worked into the present schedule set up for the building,and the assistance of the Park and Recreation Director,Clemens Brigl,to help with the administration of the program. Mr.Wycoff further noted that the program is being financed through the personal donations of private citizens who will continue to support the program up to reasonable limits. Mr.Wycoff indicated that this support at the present rate would enable the program to continue indefinitely. In answer to a question from one of the Councilmen as to what citizens in the community are participating in the program,Mr.Wycoff indicated that so far, it was mainly adult-parental participation.He said that at the present time it is felt that it would be more advisable to keep the program on this basis,but that in the future college age students would be included.He pointed out the dis crepancy in education and age, the average age of the Corpsman being 17 or 18, but actually ranging from 15 to 20. Mr.Waggener stated that Mr.Brigl's time on an administra tive level would be available within reasonable limits. Motion by Holm,seconded by Eng,that the Council make the McCosh Park Building available for the Half-Way House Program and allow the assistance of the Park and Recreation Director for the program.Motion carried. IP AIRPORT -REQUESTED USE FOR "AIR SHOW" A letter from Richard Pingrey,Club Advisor and Coordinator for the Aviation Department at Big Bend Community College, March 8,1966 1078 requesting permission to conduct a combination aircraft flying display and sky diving contest on April 16th and 17th, was read. He indicated that the present plan was to have an automobile parking charge to cover expenses. The request would cover the Sky Divers Club and the BBCC Aviation Club. It was noted that a certificate of insurance and hold harmless agreement would be requested and required. Motion by Hardin,seconded by Eng,that permission to conduct the flying display and sky diving contest on April 16th and 17th be granted.Motion carried. RESOLUTION -STREET MAINTENANCE POLICY City Manager Chester L.Waggener indicated to the Council that the program as set forth in the resolution is in exact accordance with the street maintenance program as conducted in past years.He stated that it would be impos sible to tie down all aspects of a street maintenance program,but that this would act as a guideline. Mr.Waggener suggested that since the Council has not had time to thoroughly study the program,that the item could be delayed without inconvenience. Motion by Skaug,seconded by Holm,that the Council delay any action on the street maintenance resolution in order to allow further study.Motion carried.Mr.Hardin and Mr.Jones voting "No1.1 ANNUAL INSURANCE REPORT -RAY NORMAN /j/9 yoji/ Mr.Ray Norman of Rogers and Norman,Inc.,was present to outline the insurance program to the Council.He explained that approximately one and one-half years ago the City's insurance program was combined into a special multi-peril package policy. The City's fire insurance is written on the public institu tional and property form,including blanket protection and replacement cost for all buildings and contents.He indica ted that the liability insurance is written on a comprehensive general or blanket liability insurance contract,which also provides coverage for water damage liability claims.The vehicles having a value of $500.00 or more are automatically insured for $100.00 deductible. Mr.Norman pointed out the 30%experience credit on the misc ellaneous casualty portion of the liability premium because of the City's excellent loss experience record.He felt that the administration should be commended on its fine efforts to bring about such an impressive reduction. He explained that the city accounts receivable records are insured to a limit of $50,000 for direct physical loss under the Inland Marine Insurance portion of the policy.This particular portion would also cover the fine arts floater insurance (Museum)and contractor's equipment floater insur ance . The burglary and robbery insurance carries a limit of $3,500 on loss of money and securities on the premises and $1,500 outside (messengers, etc.). It was noted that this would probably cover the amount of money on hand in any one day as the banking is done daily. 1079 March 8, 1966 The City has a blanket position bond and a city officials bond.The blanket position protects to a limit of $10,000 for loss through fraudulent or dishonest acts committed by an employee,acting alone or in collusion with others. A $30,000 limit has been put into affect to cover the City Manager and Finance Director and a $40,000 official bond for the City Treasurer. All the pressure vessels,motors,and pumps owned by the City are insured for loss from an accident under a boiler and machinery insurance policy. Mr.Norman explained that the false arrest insurance and fire insurance for the airport are written on separate policies as the liability insurance policy excludes the Police Department,and the buildings at the airport are not eligible for the public and institutional property form. Mr.Norman briefly outlined the claims presented and closed for the year.The total closed claims for 1965 amounted to $1,925.85,with one claim prending. Because of the many and varied exposures to public liability in Moses Lake,Rogers and Norman requested that the City consider higher limits of liability to provide more security and protection.Mr.Norman indicated that to provide the City with a single limit of liability of $1,000,000 the annual additional premium would cost only $340.00 per year. He noted that in the past the annual insurance premiums have been as high as $11,000 and $12,000.The overall insurance premium budgeted for 1966 was approximately $9,700 showing a considerable decrease from previous years. It was the general feeling of the Council that this item should be given more study and consideration.They noted receipt of the report and thanked Mr.Norman for his excel lent presentation. SEWAGE TREATMENT PLANT -REQUEST FOR TIME EXTENSION \(~PI A letter from Pat Nevins Public Works Director was read. He felt that the request for extension was justified and requested that the Council approve it without penalty for liquidated damages. Motion by Hardin,seconded by Ebbert,that the extension be granted.Motion carried. A letter included in the Councilmen's agenda stated two basic items that are not complete,the installation of the butterfly valves and painting of exterior structures. Adverse weather conditions are responsible for part of the delay,as well as a delay in material delivery. WATER AND SEWER -19 6 5 COST SUMMARY Mr.Waggener explained the main purpose of this report is to keep the Council informed and to answer any questions they might have. The report noted a higher than national average consumption (gallons per capita per day) of 324,and a 9.9%total for water unaccounted for through leaks,fire use,broken meters,etc. It is the general feeling that anything under 15%is considered very good. SUMMER RECREATION ACTIVITIES -PROPOSED FEE SCHEDULES 0 ' 0 n March 8,1966 1080' A letter from Clemens Brigl,Park and Recreation Director, outlining the proposed season pass prices,daily ticket prices and summer playground fees for 1966, was read. This has been previously discussed with the Recreation Council and Park and Recreation Commission and the recommend ations as outlined were the result.An increase in most of the admission rates was noted. Mr.Jones stated that there had been some problem with the charges during swim meets. Mr.Waggener explained to Mr.Jones that the city is more or less forced to charge admission prices during a swim meet because the pool would be closed to the public thereby reducing pool income.He further stated that no city can subsidize any organization and this could be construed as doing so. He pointed out that the pool has operated at a deficit in past years ($3,000 last year)and therefore the City could not afford to close the pool to the public with out charging some kind of fee during swim meets. It was noted however,that this does not seem to harm parti cipation in the meets held in the Swedberg Pool,as there seems to be a good turn-out when these events are held. Motion by Holm,seconded by Hardin,that the Council accept the recommendations as outlined in Mr.Brigl's letter. Motion carried. DIVISION STREET SEWAGE STATION MODIFICATION -REQUEST TO CALL BIDS A letter from Public Works Director Pat Nevins,requesting permission to call for bids for rewiring required during the construction of a wet well with screens similar to those on the Wheeler Road sewer main,was read.There has been some difficulty with clogged pumps which are generally near cap acity.Some $9,400 has been budgeted for this project. Motion by Skaug,seconded by Ebbert,that the Council approve the request to call for bids on April 6th at 2:30 P.M. LIBRARY BOOKMOBILE ROAD -REQUEST TO CALL BIDS //dT7 A letter from Public Works Director Pat Nevins,requesting permission to call for bids for construction and paving the Library bookmobile road and employee's parking lot, was read. Mr.Nevins indicated that there were enough funds left in GOB #9 Construction to cover the cost of these improvements. It was suggested that the property owners in the area (Chest nut Street)be contacted to see if they would be interested in having the entire street paved. The project at the present is estimated at between $5,000 and $6,000,but would be more if the entire street is completed. Motion by Ebbert,seconded by Holm,that Mr.Nevins be authorized to call for bids on April 6th at 3:00 P.M. Motion carried. MEETING REMINDERS -GOVERNOR'S FORUM ON URBAN AFFAIRS AWC ANNUAL CONVENTION yg Mayor Stadshaug pointed out that every effort to attend these two meetings should be made.Each Councilman received a letter on the Governor's Forum on Urban Affairs to be held the 23rd and 24th of March. The Association of Washington Cities Convention will be held in Yakima May 11th through May 13th.It was noted that the Councilmen should note whether or not they would attend by the next Council meeting on the 22nd of March. 1081 RESIGNATION -CIVIL SERVICE COMMISSION March 8, 1966 A letter from John B.Vrieling tendering his resignation from the Civil Service Commission,was read. Mr.Vrieling will be moving from the community in the near future. The Council directed the City Manager to write a letter to Mr.Vrieling thanking him for his participation on the Commission. AIRPORT -TRANSFER OF FAA CERTIFICATION A letter from City Manager Chester L.Waggener,was read. Mr.Waggener indicated that he has received assurance from Rogers and Norman,that neither the City or private insurance policies at the Moses Lake Airport will be affected because of the transfer of the FAA Certification. He also noted that he had received notification by telephone with a letter to follow that the FAA would not require repayment of federal funds which were granted in construction of runways at the Municipal Airport. Mr.Waggener suggested that the Council consider the future status of the Moses Lake Airport with thought to be given to the private individuals who have invested money in pri vate hangars and other construction.He felt it would seem reasonable that they be guaranteed continued use of the field although without FAA Certification for a reasonable period of time in order to amortize their investments. The Port District officials had previously requested that the Council give a letter of intent saying that they would be agreeable to transfer the FAA Certification to Larson Air Force Base when the base is declared surplus and acquired by the Port District. Motion by Hardin,seconded by Skaug,that a letter of intent be forwarded to the Port of Moses Lake on the FAA Certifica tion transfer.Motion carried. Mayor Stadshaug pointed out to the Council that the Prelim inary Declaration of Excess has been received by GSA. Meeting adjourned. ATTEST: '/fcs/LjLUeL Sandra K.Deese City Clerk / ^•U n