1966 11 221144
COUNCIL MEETING
REGULAR SESSION -8:00 PM -City Hall November 22,1966
The City Council met in regular session with the meeting called to order
by Mayor Stadshaug.Councilmen present:Gordon Ebbert,Monte Holm,
Otto Skaug,lack Eng,Harold Stadshaug,Forrest Hardin and lohn lones .
Mayor Stadshaug welcomed visitors to the meeting.A special welcome
was extended to the 4H group and the Explorer Scouts .
The minutes of the last regular council meeting of November 9,1966 were
approved by the council as written.
BILLS were audited by the Council.Motion by Hardin,second by lones to
approve the regular bills and that warrants be drawn to pay the bills .Passed
unanimously.
Total Amount Paid
GENERAL FUND $888.30
EQUIPMENT RENTAL 216.44
LIBRARY 2 75.00
PARKS AND RECREATION 36.34
ARTERIAL STREET 1202.18
WATER AND SEWER 636.66
TOTAL $3,2 54.92
SPECIAL BILLS
The following special bill was read:
ARTERIAL STREET FUND
McAtee and Heathe,Inc.
Retainage 66-07 Wheeler Road and Columbia Ave.
Contract -Estimate No.2 $2 9,954.52
Motion by Mr.Holm,second by Mr.Eng that the bill be paid.
Passed unanimously.
Warrants No.11839 through 11876 in the amount of $33,2 09.44 have been
approved for payment this 22nd day of November,1966.
CONSIDERATION OF BIDS -LOADER
A letter was read from Pat Nevins,Public Works Director,
recommending acceptance of the bid of Rowland Machinery Company,
including the extras .Mayor Stadshaug inquired regarding the extras
of the Air-Mac Company.Mr.Nevins and the City Manager stated
that the bids were evaluated on the basis that $48.00 would be added
for sealed pivot points .He further requested authorization to
substitute a one and one-fourth cubic yard bucket for a larger one
and one-half cubic yard bucket at an additional cost of $50.00 and to
equip the loader with an automatic leveler at the cost of $2 00.00.
Mr.Clifton,representing the Air Mac Company of Spokane,stated
that the felt his company was the low bidder because the bid was in
accordance with specifications.Mayor Stadshaug's question as to
whether or not the request for bids included sealed pivot points was
answered in the affirmative by Mr.Nevins.Mr.Clifton said that the
pivot points are not supplied by the factory.
The City Manager asked whether there would be a factory warranty
on the part were the seals put on locally.The answer was in the
1145 November 22,1966
negative.The Air Mac representative said there would be a factory
warranty on pins but not on seals .The City Manager recommended
that the award be made to Rowland Machinery Company.Motion by
Mr.Holm,second by Mr.Ebbert,to accept the bid of Rowland
Machinery Company.Passed unanimously.
CONSIDERATION OF BIDS -WARRANTS AND BONDS -LID 22 and 23
\9-0-Bids were opened and read by the Finance Director-City Clerk.
The warrant purchase for LID 23 is $15,600.For LID 22 it is
$51,072.
LID22 LID 23
Interest Rate Interest Rate
Hughbank,Inc.5.75%6%
Wm.P.Harper and Sons 5.78%6%
Moses Lake Firemen's Pension Board 5.50% 5.50%
Moved by Mr.Ebbert,second by Mr.Eng to accept the low bid of
the Firemen's Pension Board of 5.50%interest.Passed unanimously.
CONSIDERATION OF PROPOSALS -AIRPORT MANAGEMENT AND MAINTENANCE
A letter from the City Manager quoting the following bids was read:
Moses Lake Moses Lake
Pilot's Association Air S ervice,Inc.
Proposed annual lease payment -1—
to City $1.00 $1,000.00
Aircraft tie down fees (based
upon 1966 revenue)-0-950.00
Total revenue accruing to City $1.00 $1,95 0.00
Less City costs (Street grading and
snow removal -0-450.00
Net revenue to City of Moses Lake $1.00 $1,5 00.00
Mayor Stadshaug informed the council that invitations to submit
proposals had been sent to interested parties but that only these
two bids had been received.There is no alternative but to accept
the bid of the Moses Lake Air Service,Inc.which would show
approximately $15 00.00 revenue for the year's operation.Snow
removal would be provided if necessary.Mr.Ebbert said that the
CAP facility has been moved to the Grant County Airport but will be
operated from the municipal field as long as the municipal field
is open.Mr.Ebbert asked Mr.Ott his plan for furnishing gasoline
to the users of the field.Mr.Ott said he did not plan to serve
transient flyers because of the prfaibitive cost of keeping an
attendant on hand for 24 hours for this purpose.The transient
can be served at the Grant County Airport.He said he would
work wholeheartedly with the local pilots . A key basis cooperative
plan might be worked out.Mr.Ebbert asked for comments from
other bidders.Mr.Darwin Fuller responded that he did not feel
that the City Could turn down the offer of Mr.Ott.He said his
group would go along with the Council on Mr.Ott's offer and
hope that the airport can be kept going.Mayor Stadshaug
expressed his pleasure with the proposals as submitted.Moved
by Mr.Ebbert,second by Mr.Eng to accept the bid of Max Ott.
Passed unanimously.
November 22,1966 1146
REPORT OF LARSON AIR FORCE BASE UTILITIES -STEVENS AND THOMPSON
/&03
Mr.Hal Murray of Stevens and Thompson summarized the
lengthy report prepared by his company which had recently been
sent to members of the City Council.He traced the steps leading
to the study and stated the two objectives of the study by Stevens and
Thompson were to review the water and sewer systems to determine
the adequacy of the city operated utility system and to develop the
cost of improvements to the system,if necessary.Also to develop
the water and sewer rate structure to cover operation and maintenance
costs .The study proposes to replace the presently used man power
operated system with automatic controls.He stated that the total
cost to bring the system up to standard with a similar system would
be approximately $195,000 not including recommended meters,which
could be installed when service is extended to the users.
He stated that the present plant is a primary plant -discharging
partially treated sewage to bleaching beds .In order to dispose of
waste in this manner the State Health Department asks that maximum
treatment be given before approval.Costs of operating the system
were outlined and compared.The lob Corps,Community College,
hospital and Port District are presently the four major users of the
system.
The water service charges would have to be quite high in order to
show a profit initially.The same is true of the sewer service
charges .The rates recommended are rates comparable to the city
rates but slightly higher.
A discussion should be held with the Pollution Control Commission
on the sewer system to try to arrange something that will meet with
their approval.
Mr.Murray recommended abandonment of the old plant and going
to the lagoon system.
Mayor Stadshaug thanked Mr.Murray for the presentation and
Mr.Ebbert commented that it was a good report and well worth
the money.
DAY CARE CENTER -REQUEST FOR SPECIAL PERMIT
A letter from the City Manager was read regarding the request for
a special permit to locate mobile units as a Day Care Center behind
the Central School.The School Board has granted use of the site and
the Planning Commission has recommended issuance of the permit
for a three year period subject to compliance with the building and
fire codes and with the additional stipulation that the Day Care
Center be required to make a progress report to the City Council
regarding progress toward a permanent building location,following
their second year of operation in the mobile units .
The Public Works Director stated that the present units do not meet
the codes .The City Manager said that these units are not intended
as permanent units.The building code was designed to insure that
permanent buildings are properly built but perhaps we can't really
look at the building code too closely with these units.As yet we
have not seen enough plans to know whether or not they are acceptable
It should not become a permanent use.Mr.Tones asked whether the
progress report would be made voluntarily or must it be solicited,
lunior Gamboa,speaking for the Day Care Center said that after
the second year a report will be made on the progress toward a
permanent home.It might be made sooner than that,also.
1147 lovember 22,1966
Mr.Hardin expressed reservations about the three year period
but moved that the City Council concur with the Planning
Commission.Second by Mr.Holm.Passed unanimously.
SUN BASIN GROWERS -REQUEST FOR VARIANCE ON SPECIAL PERMIT
A letter was read from the City Manager stating that the City
Council granted a special permit to Sun Basin Growers on
Tuly 26,1966,to construct a general accounting and office
building in an R-3 Zone.Granting of the permit was based
upon preliminary sketches and building designs as submitted
by Sun Basin Growers .This sketch shows high windows extending
from floor to ceiling and provides for stone facing on the entire
building front.During the course of construction the stone facing
has been eliminated and conventional small windows have been
substituted.
Mr.Richard G.Pike,representing Sabre Steel Building Company
of Portland,Oregon,explained that the building was changed merely
for a cost reason.He stated that he did not know there were any
special provisions attached to this property.He has never seen a
copy of any special variance.He felt that the building met all
requirements for planning,color,design,architectural compatibility,
etc.,and that they would not wilfully disregard any condition that
the Planning and/or Building Department might have ascribed to this
parcel.He expressed concern that the Building Department did not
notice the errors,if any,during the construction of the building and
not so near the completion.
Mr.Hardin reminded Mr.Pike that the building is still in an R-3 zone
and should have been the same as in the other location.The special
permit assume that it would be the same building.Mr.Waggener said that the
minutes of the Planning Commission will show that this would be the
same building.Mr.Pike reiterated that the building was changed
for economic reasons .It was simply that Sun Basin Growers would
have been over budget and would have been unable to build the building
that they desperately need.Mr.Pike stated that the preliminary
drawings were assembled to try to get a variance on the property and
obtain permission to use it.Later on Sun Basin Growers decided to
move farther out.Mr.Eng said that when they presented the sketch it
was not quite true.Mr.Pike said that to the best of their knowledge
this is what they would have liked to build,then and now.It is
simply a matter of dollars . He also said that he had no indication from
the customer or the City that there was a requirement to be met.He
needed some form of communication from the City or Sun Basin Growers.
Mr.Roy Chamberlain,representing Sun Basin Growers,said the first set
of plans submitted for the building was the set that was OK'd by the
Council.It was to have been a block building with rock incorporated in
the building.He had no indication that the rock had to be incorporated
in the building.The drawing was made long before the bid was sub
mitted.There was also a drawing made with no rock on it.They did
not know whether or not there was to be rock on the building.
The City Manager stated that Mr.Chamberlain was not involved.He
suggested that there has been deliberate subterfuge in applying for the
permit.
n
J
November 22,1966 1148
Mayor Stadshaug expressed his concern that the overhang has
been changed,inasmuch as council consent was given on the
basis of the drawing.He also expressed concern for the lake
front property.He stated that the Council has never been
against the metal building but that the few items deleted
detract from the building.
Mr.Waggener said that it was difficult to imagine how there
could have been a misunderstanding because at one time
Mr.Conger said he thought they might change to a concrete
block building and was then told that if there were any change he
would have to come back to the Planning Commission and ask for
a permit.Apparently there has been a lack of communication
between the owner and the builder.
Mr.Holm asked Mr.Pike whether he bid on the first picture and
Mr.Pike replied that that was the building they bid on .They designed
the building.It was designed for the Pioneer and Balsam plot.
Mr.Pike submitted that he would like the council's permission to
finish this building and that the council then make an evaluation
of the structure when completed and if it does not meet with
approval the council have the power to tell them what we have to
do to comply.Would like permission to finish the structure,get
the landscaping in,finish the painting,accent the window sections
and then have the council look at it.
The City Manager asked if he would be willing to enter into an
agreement with the City and post a $10,000 bond.Mr.Pike
thought that would be unreasonable.The City Manager felt that
it is difficult to get the building changed now and would be more
difficult or impossible after it is completed.Mr.Pike,speaking
for Pacific,said he did not think this would be a problem and
said that he would discuss it with Mr.Crout on his return to
Portland and was sure that some sort of an understanding could be
reached to give the guarantee that Mr.Waggener is seeking.He
said that it would be very simple to add the overhang.
Mayor Stadshaug said that in good faith the council honored a
special permit.He asked when a reply could be expected from
Pacific.Mr.Pike felt that something could be sent to City Hall
by the middle of next week.
Mr.Hardin moved that this matter be held in abeyance until we
hear from Pacific which is to be not later than Friday (December 2 ,
1966)of the next week.Second by Mr.Holm.Passed unanimously.
REQUEST TO CALL BIDS - TANK TRUCK AND ONE TON TRUCK
/0/7
A letter was read from the Public Works Director Pat Nevins requesting
permission to call for bids on a 24,000 G.V.W.Sludge Truck and a
10,000 G.V.W.Cab and Chassis.The bid call would be published
on the 25th of November and the 2nd of December.The bids would be
opened on the 7th of December in the council chambers at 2:15 PM.
Moved by Mr.Skaug that the request be granted.Second by
Mr.Eng.Passed unanimously.
1149 November 22,1966
WHEELER ROAD -PROGRESS REPORT
)1 Mr.Nevins reported that considerable work has been accomplished
since the last council meeting on the Wheeler Road construction.
The work started on November 21 and is supposed to finish around
November 23,placing all ballast materials and the next top course.
After this is pressed and compacted the asphalt prime coat will be
applied and that will start the 28th of November and finish the 30th
of November.It is anticipated that the asphalt pavement will be
laid right after this (around November 30th)and will be finished
around December 6,which is the last day of the contract.There
will be some minor construction left such as sidewalks,fire
hydrants,gravel or top soil to be applied between the ground and
sidewalk area so it may not be completed by that time but the
roadway should be opened.Everyone should have access by that
time.The Mayor asked if there were any work orders that would
extend the contract beyond December 6.Mr.Nevins replied that
the contractor has not asked for an extension of time.
Meeting adjourned.
.-
Respectfully submitted,
ATTEST:
Finance Director-City Clerk