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2017 04 11-~-~ ~ C.11 T •I HOSES LAKE Moses Lake City Council Todd Voth, Mayor I Karen Liebrecht, Deputy Mayor I Bill Ecret, Council Member I Ryann Leonard, Council Member I David Curnel, Council Member I Don Myer, Council Member I Mike Norman, Council Member April 11, 20 17 City Council Meeting Agenda Call to Order -7:00 pm Roll Call Pledge of Allegiance Summary Reports: Mayor's report Additional Business City Manager's Report • Tree Replacement -Request Direction • K9 Grant Request Citizen's Communications-Identification Citizens who would like to address the council must complete one of the blue speaker request cards and submit it to the Executive Secretary. There is a (5) minute time limit per speaker. Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. b. Approval of Minutes -March 28, 2017 Council Meeting Approval Bills and Checks Issued c. Ordinance -Amend MLMC 13.12 Water, Sewer, & Stormwater Rates -Housekeeping April 11, 2017, City Council Meeting-Page 2 Old Business #2 Resolution -Authority Granted to City Manager to Sign Purchases & Contracts Motion Presented by John Williams, City Manager Summary: Council to review and accept resolution as presented New Business #3 Ordinance -Repealing Ordinance No. 2484 & Terminating Franchise Presented by Gil Alvarado, Community Dev. Director/Deputy City Manager Summary: Council to review ordinance as presented #4 Ordinance -Amend MLMC 10.12 Parking Regulations Presented by Shawn O'Brien, Asst. Municipal Services Director/City Engineer Summary: Council to review ordinance as presented #5 Resolution -Nuisance Abatement Costs -2118 Spruce Motion Presented by Gil Alvarado, Community Dev. Director/Deputy City Manager Summary: Council to review and accept resolution as presented #6 Resolution -Notice of Intent to Assume Transportation Benefit District Motion Presented by John Williams, City Manager Summary: Council to review and accept resolution as presented #7 Request Direction of the Allocation of Street Reconstruction Funding Motion Presented by Robert Taylor, Finance Director Summary: Council to review and provide direction to city staff #8 Request to Award Sand Dunes Wastewater Treatment Plant Headworks Improvements Motion Presented by Shawn O'Brien, Asst. Municipal Services Director/City Engineer Summary: Council to review bid and give direction to city staff #9 Request Approval to Execute Ten Pin Brewery Waste Discharge Permit Motion Presented by Shawn O'Brien, Asst. Municipal Services Director/City Engineer Summary: Council to review and grant request April 11, 2017, City Council Meeting -Page 3 #10 Plat Extension Request-The Greens -123 9111 Ave Presented by Gil Alvarado, Community Dev. Director/Deputy City Manager Summary: Council to review and grant request Administrative Report Council Communications and Reports Executive Session ~ Pursuant to RCW 42.30.110 Council may call an executive session during a regular or special meeting Adjournment MOSES LAKE CITY COUNCIL March 28, 2017 The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Mayor Voth in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. Executive Secretary Sophia Guerrero called the roll. The following were: Present: Mayor Todd Voth, Deputy Mayor Karen Liebrecht, and Council members Don Myers, Bill Ecret, David Curnel, Ryann Leonard, and Mike Norman PLEDGE OF ALLEGIANCE: Sam Winzler led the Council in the pledge of allegiance. MAYOR'S REPORTS PROCLAMATION The proclamation declaring March 27 -31 , 2017 as Boys and Girls Club Week was read in its entirety. ADDITIONAL BUSINESS -None CITY MANAGER'S REPORTS -None CITIZEN'S COMMUNICATIONS MARIJUANA ODOR Greg Haynes, 2015 W. First Street, Warden, stated that he is the owner of the marijuana greenhouse at the corner of Wheeler and 17. He mentioned that there have been complaints about the odor from the operation and they have taken steps to alleviate the odor. Dale Good, 1228 E. Wheeler Road, stated that the odor from this operation has affected residents in the area and he requested that staff work with the owners of the greenhouses to alleviate the odor. Katherine Kenison, City Attorney, stated that staff is aware of the odor and is researching the issue and working with the owners of the greenhouse, who have been very willing to work with staff. There was some discussion by the Council and staff explained the steps that would have to be taken to address the odor issue if complaints continue to be received. CONSENT AGENDA Minutes: The minutes of the March 14 meeting were presented for approval. Approval of Claims, Prepaid Claims, Checks. and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of March 28, 2017 the Council does approve for payment claims in the amount of $653,488.38 ; prepaid claims in the amounts of $50,221 .17 and $96,037.92; claim checks in the amount of $1,323, 189.14; and payroll in the amount of $341, 183.07. Action Taken: Council member Ecret moved that the Claims, Prepaid Claims, Checks, and Payroll be removed from the Consent Agenda, seconded by Council member Leonard, and passed unanimously. Council member Ecret questioned the payment of the City's membership to the Moses Lake Business Association since the organization has been abandoned, and the payment to the State Auditor's office. Robert Taylor, Finance Director, stated that the payment to the Moses Lake Business Association will be investigated and the payment to the State Auditor's Office is because of the on-going audit. CITY COUNCIL MINUTES: 2 March 28, 2017 John Williams, City Manager, pointed out that the cost of an audit is an estimate but the City has contacted the State Accounting Office about this on-going audit and the additional costs. There was some discussion. Staff was requested to provide some ideas on how to budget for the 2016 audit and where the funds will come from and work with the Auditor's Office on an estimate for the 2016 audit. Action Taken: Council member Liebrecht moved that the Consent Agenda be approved, seconded by Council member Curnel, and passed unanimously. OLD BUSINESS John Williams, City Manager, provided information on WA TVs that might be allowed on City streets. A map was also provided that shows where WA TVs would be allowed on streets of 35 mph and under. Information entitled "Bring WA TV's to Moses Lake Streets" was provided by the proponents of the WATVs. Council member Leonard pointed out that, even if the City were to allow WA TVs on City streets, there is no way for them to access the City from the sand dunes because the county does not allow them on county roads. Anne Fisher, President, Chamber of Commerce, stated that the Chamber supports the idea of WA TVs on City streets. Sam Winzler, 1218 Jefferson, felt that an ordinance could be crafted that would meet the needs of Moses Lake to allow WA TVs. He mentioned that he contacted numerous businesses about WA TVs and all but one were in favor of allowing them in the City. Derek Smith, 4450 Circle Place NE, Experience Powersports, stated that he has contacted the county about a county-wide ordinance but has not yet heard anything. He was in favor of allowing WATVs in the City. Council member Liebrecht felt that residents of the City using them to run errands are different from those using them for recreational purposes in the sand dunes. The tires for use in the sand dunes are different than those that are used on city streets and allowing them will create a huge enforcement issue for the Police Department. Debbie Doran-Martinez, Chamber of Commerce, stated that the Chamber has also provided a support letter to the WATV group for the county and that allowing them in the City would be a financial boost to the City. Darin Hendrickson, 715 E. Fifth, stated that there are many uses for these vehicles and was in favor of allowing them in the City. Rich Archer, 223 Sharon, Sand Scorpions, was in favor of allowing WATVs in the City. Bernie Garza, 1404 Skyline Drive, Experience Powersports, was in favor of allowing WATVs in the City. Council member Leonard questioned the turning radius of the WATVs. Mr. Garza stated that there is a smaller turning radius than for a car and it maintains its stability. Police Chief Fuhr stated that these vehicles are legal in Idaho but they are used mainly in smaller communities near mountains. They are not used in the larger cities. He pointed out that the local users of the WATVs know that the sand dunes are in the county and that the City cannot currently be accessed from them. Tourists will not know that riding the WA TVs on a county road is not allowed will expose them to enforcement by police officers. Council member Leonard wanted to know if signs could be posted to inform WATV users of the problem. CITY COUNCIL MINUTES: 3 March 28 2017 Mr. Williams stated that there is no requirement for signage but Council could direct that signage be erected. Mayor Voth was in favor on allowing the WA TVs in the City and felt that the City should not wait on any action of the county. Council member Norman stated that the safety and insurance should be addressed and that there should be a trial period for these vehicles on the City's streets. Council member Ecret pointed out that there are tourism activities throughout the City that could be accessed by WA TVs. He was in favor of the using the Wenatchee ordinance as a base for the ordinance for the City with a few changes including requiring insurance within the City limits and requiring drivers to be 18 years of age or older. Council member Leonard pointed out that the road between the sand dunes and the City is a county road and at the present time WATVs are not allowed on the county roads. She pointed out that Broadway is a state road and the WA TVs are not allowed on state roads. She felt that the county should address the issue first because there will be an enforcement issue with the WATVs driving on state and county roads. She mentioned that if it is decided to allow WA TVs on City street then driver's should be 18 years of age or older, require seat belts and roll bars in town, liability insurance, speedometer, signage on City streets, especially the ones that access the sand dunes area and post the speed limits for that, and make provision for City workers to use them within the City's parks. Council member Myers stated that he was in favor of allowing the WA TVs in the City and in agreement with the provisions mentioned by Council member Ecret and that it will provide residents with options. Council member Curnel pointed out that in states that have allowed WATVs there is a much higher rate of deaths on-road than off-road, so safety is a concern. Mayor Voth was in favor of allowing the WA TVs but was concerned about the impact of a sunset clause. Action Taken: Council member Ecret moved that the Wenatchee ordinance be modified to fit Moses Lake, and amended to require that drivers be 18 years of age or older, define which vehicles are allowed on City streets, require liability insurance when the vehicles are driven with the City limits, and that the Council revisit the ordinance in a year, and the ordinance be adopted, seconded by Council member Myers. There was additional discussion by the Council concerning insurance requirements, allowing quads and golf carts, and the sunset clause or the requirement to revisit the ordinance in a year, The motion passed with Council members Ecret, Myers, Norman, Curnel and Mayor Voth in favor and Council members Liebrecht and Leonard opposed. NEW BUSINESS RESOLUTION -LEASE PURCHASE A resolution was presented which provides for the reimbursement of capital expenditures from the proceeds of the lease/purchase agreement. A resolution authorizing the execution and delivery of a master equipment lease/purchase agreement, and related instruments and determining other matters in connection therewith was read by title only. John Williams, City Manager, explained that this lease/purchase agreement will provide for the purchase of various pieces of equipment and vehicles over a number of years rather than all in one year. Action Taken: Council member Leonard moved that the resolution be adopted, seconded by Councilmember Liebrecht, and passed unanimously. RESOLUTION -NUISANCE ABATEMENT COSTS A resolution was presented which affirms the Council's prior authorization to staff to collect the funds CITY COUNCIL MINUTES: 4 March 28, 2017 expended for the nuisance abatement at 2404 Lakeside, owned by Vona L. Gibson Estate. The resolution establishing the billing to be imposed against Vona M. Gibson Est as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Council member Ecret moved that the resolution be adopted, seconded by Council member Norman, and passed unanimously. BID AWARD -TREE REPLACEMENT PROJECT 2017 The City received one bid for the 2017 Tree Replacement Project. This project includes replacing trees and tree planters in the downtown paver district. Richard Law, Engineer, explained that under previous projects the City has replaced 98 trees due to heaving of sidewalks by root systems. He mentioned that other contractors have expressed interest but no other viable bids were received. He mentioned that there are several options including awarding the bid, limit the contract to reduce the number of sites to stay within budget, or rebid the project. There was considerable discussion by the Council and concern was expressed about the cost of the project since the City has budget issues at this time and it was suggested that staff research different options other than trees. Action Taken: Council member Norman moved that the bids be rejected, seconded by Council member Curnel, and passed unanimously. GRANTS -WCIA The Washington Cities Insurance Authority has offered the City a $7, 100 grant for the risk reduction in the Police Department and a $2,500 grant for staff development. Gilbert Alvarado, Community Development Director/Deputy City Manager, stated that the City has become more involved in risk management and learned that WCIA has a program of grants for risk management and staff development. The City submitted a request for the grants and was awarded a $7, 100 grant for the risk reduction in the Police Department, which will be used to purchase a StarChase Pursuit Management System, which is intended to reduce the liability with high speed chases, and a $2,500 grant for staff development. Action Taken: Council member Ecret moved that the grants be accepted, seconded by Council member Norman, and passed unanimously. ADMINISTRATIVE REPORTS -None COUNCIL COMMUNICATIONS AND REPORTS -None EXECUTIVE SESSION: None ADJOURNMENT: The regular meeting was adjourned at 9:50 p.m. ATTEST Todd Voth, Mayor W. Robert Taylor, Finance Director DATE 4/06/17 PAGE 1 TIME 13:17:21 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 04/11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 2M COMPANY INC 00004450 0000080593 573.01 MISC SUPPLIES 0000080593 157.84 MISC SUPPLIES 0000080535 411.30 MISC SUPPLIES ====================== TOTAL: 1,142.15 ACE HARDWARE 00006538 0000080618 52.81 MISC SUPPIES 0000080462 28.89 MISC SUPPLIES 0000080618 282.08 MISC SUPPIES 0000080618 25.89 MISC SUPPIES 0000080618 22.63 MISC SUPPIES 0000080462 38.81 MISC SUPPLIES 00000806 18 40.96 MISC SUPPIES ====================== TOTAL: 492.07 AMERICAN LINEN 00004927 0000080662 259.00 LINEN SERVICES ====================== TOTAL: 259.00 CASCADE ANALYTICAL INC 00005014 0000080523 515.00 SAMPLE TESTING 0000080523 692.46 SAMPLE TESTING ====================== TOTAL: 1,207.46 COMMERCIAL TIRE 00005968 0000080540 642.82 NEW TIRES/WHEEL BALANCE ====================== TOTAL : 642.82 CSWW, INC dba NO 40 OUTFITTERS 00001701 0000080486 160.60 0000080629 395.35 MISC SUPPLIES 0000080486 28.00 0000080486 94.67 0000080663 82.31 MISC FIRE SUPPLIES DATE 4/06/17 TIME 13 : 1 7 : 21 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L ME ET I NG 0 F 04/11/2017 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ED SCHEMPP 00003001 EVERGREEN IMPLEMENT INC 00005234 FERGUSON ENTERPRISES INC #3007 00005482 H D FOWLER COMPANY 00003868 INLAND PIPE & SUPPLY COMPANY 00003727 LAKE AUTO PARTS 00001102 NORCO ENTERPRISES INC 00006590 0000080529 0000080529 0000080529 0000080529 0000080529 0000080529 10.78 MISC SUPPLIES 54.54 MISC SUPPLIES 30.16 MISC SUPPLIES 66.33 MISC SUPPLIES 71.11 MISC SUPPLIES 14.20 MISC SUPPLIES ====================== TOTAL: 1,008.05 0000079601 -101. 50 ====================== TOTAL: -101. 50 0000080536 1,435.29 MISC SUPPLIES ====================== TOTAL: 1,435.29 0000080625 0000080526 0000080526 150 .80 MISC SUPPLIES 329.21 REPAIR PARTS 329.21 REPAIR PARTS ====================== TOTAL: 809.22 0000080527 13,449.77 MISC REPAIR PARTS ====================== TOTAL: 0000080627 0000080627 13,449.77 559.54 MISC SUPPLIES 94.48 MISC SUPPLIES TOTAL: 654.02 0000080528 1,325.31 MISC SUPPLIES/CREDIT MEMO ====================== TOTAL: 1,325 .31 0000080604 0000080604 0000080541 26.26 MISC SUPPLIES 176.16 MISC SUPPLIES 583.52 MISC SUPPLIES/SAFETY DATE 4/06/17 TIME 13: 17: 21 LAKE PAGE 3 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PENHALLURICKS EXPRESS BUILDING 00006579 PLATT ELECTRIC COMPANY 00001549 PUBLIC SAFETY TESTING 00005085 RATHBONE SALES INC 00005021 ====================== TOTAL: 785.94 0000080630 1,888.25 0000080630 8.42 0000080488 139. 21 0000080531 1,106.74 ====================== TOTAL: 3,142.62 0000080530 2,131.45 0000080530 46.01 0000080530 65.57 0000080530 95.38 0000080530 210.00 ====================== TOTAL: 0000079722 0000079722 TOTAL: 0000080532 0000080532 0000080532 2,548.41 -400.00 -350 .00 -750.00 24.85 6.02 6,316.48 ====================== TOTAL: 6,347.35 ============================= REPORT TOTAL: 34,397 .98 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES ,1 oro c ~Ge...:\( REPAIR/REPAIR PARTS REPAIR/REPAIR PARTS REPAIR/REPAIR PARTS DATE THU, APR 6, 2017, 1:17 PM TIME 13:17:23 TOTALS BY FUND C I T Y 0 F M 0 S E S TABULATION OF CLAIMS COUNCIL MEETING FUND NO FUND NAME 0 0 0 GENERAL FUND 116 STREET 410 WATER/SEWER 498 AMBULANCE FUND 519 EQUIPMENT RENTAL 528 BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW LAKE T 0 B E A P P R 0 V E D 0 F 04 /11/2017 AMOUNT 5 , o·~\.:i .. lt 'l 2,142.23 15,948.84 259.00 10,380.55 1,491.89 .3-S;J4 q · Lf 9 VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVA L * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF ~ ).S:, J.4q_, <tS THIS llST DAY OF APRIL, 2017 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 4/03/17 TIME 11:30:17 NAME OF VENDOR Department CITY OF MOSES T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 04/11/2017 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= COLUMBIA FORD 00007929 DAT ABAR 00007974 SETON IDENTIFICATION PRODUCTS 00004958 UNITED PARCEL SERVICE 00005456 0000080551 39, 021. 93 ====================== TOTAL: 39, 021.93 0000080558 742.99 0000080558 742 .99 0000080558 742.99 0000080558 742.99 0000080558 742.99 ====================== TOTAL: 3, 714.95 0000080547 72 .63 ====================== TOTAL: 0000080575 0000080575 72 .63 51. 60 64 .10 ====================== TOTAL: 115. 70 ============================= REPORT TOTAL: 42,925.21 2017 FORD EXPLORER UTILITY/SUV MAIL lITILITY BILLS MAIL lITILITY BILLS MAIL lITILITY BILLS MAIL lITILITY BILLS MAIL lITILITY BILLS NO TRESPASSING SIGNS SHIPPING CHARGES SHIPPING CHARGES DATE MON, APR 3, 2017, 11:30 AM TIME 11:30:19 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO C 0 U N C I L M E E T I N G 0 F BE APPROVED 04/11/2017 TOTALS BY FUND FUND NO FUND NAME 000 GENERAL FUND 410 WATER/SEWER 490 SANITATION 493 498 519 528 STORM WATER AMBULANCE FUND EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 51.60 1,485.98 742.99 742.99 742.99 39,086.03 72.63 42,925.21 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $42,925.21 THIS llST DAY OF APRIL, 2017 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 4/07/17 TIME 10:03:51 LAKE PAGE 1 XAPPRVD C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04 /11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 ADVANCED ANALYTICAL SOLUTIONS 00005472 AG WEST DISTRIBUTING CO INC 00006842 AIRGAS USA LLC 00004682 AMERICAN RED CROSS 00007792 ANGELA CLAY 00004796 ATCO INTERNATIONAL 00006404 BADGER METERS INC 00000151 BARBARA NICKERSON 00007028 BASIN SEPTIC SERVICES 00000166 BATTERY SYSTEMS INC 00004673 BUD CLARY FORD 00006454 0000080621 0000080570 70.14 161. BS ====================== TOTAL: 231. 99 0000080516 858.40 ====================== TOTAL: 858 .40 0000080596 9.33 ====================== TOTAL: 9.33 0000080095 2,067.93 ====================== TOTAL: 2,067.93 0000080603 755 .00 ====================== TOTAL: 755.00 0000080600 100.10 ====================== TOTAL: 100.10 0000080518 232.20 ====================== TOTAL: 232.20 0000080519 29 I 601. 29 TOTAL: 29 I 601. 29 0000080582 27.30 ====================== TOTAL: 0000080619 0000080537 27 .30 437.01 96.43 ====================== TOTAL: 533.44 0000080520 668 .52 ====================== TOTAL: 668.52 BUSINESS CARDS/ECRET BUSINESS CARDS LAB SUPPLIES MISC SUPPLIES PUMP SYSTEM/AIR PUMP LIFEGUARD INSTRUCTOR FEES MAC CONSIGNMENT SALES ABSORBENT REGISTERS/ERTS/FIRE MTR ASSY MAC CONSIGNMENT SALES SEPTIC SERVICE PORTABLE TOILET RENTAL BATTERIES DATE 4/07/17 TIME 10:03:51 L A K E PAGE 2 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= BUSINESS INTERIORS & EQUIPMENT 00003619 CENTRAL MACHINERY SALES INC 00002779 CENTRAL WASHINGTON EXCAVATION 00004279 CENI'URYLINK 00003599 00001502 00003599 00001502 00003599 00001502 0000080521 200.94 ====================== TOTAL: 200.94 0000080640 3,273.83 ====================== TOTAL: 3,273.83 0000080543 419.67 ====================== TOTAL: 419.67 0000080583 53.95 ====================== TOTAL: 0000080560 0000080560 0000080560 53.95 10.00 10.00 100.00 ====================== TOTAL: 0000080574 0000080561 120.00 50.60 162.68 ====================== TOTAL: 0000080560 0000080560 213. 28 100.00 20.00 ====================== TOTAL: 120.00 0000080574 471.67 ====================== TOTAL: 4 71. 67 0000080560 5.00 ====================== TOTAL: 5.00 0000080574 199.60 ====================== TOTAL: 199.60 MISC SUPPLIES MAINT AGREEMENTS/COPIERS MISC SUPPLIES MISC DUMPING-CONCRETE LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV TELEPHONE SERVICE LONG DISTANCE TEL SERV TELEPHONE SERVICE DATE 4/07/17 TIME 10:03:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 04/11/2017 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURY LINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 OOOOOB0560 10.00 ====================== TOTAL: OOOOOB0574 OOOOOB0574 10.00 295.77 137. 41 ====================== TOTAL: 0000080573 OOOOOB0573 0000080573 0000080573 433.18 65.27 65.27 55.27 55.27 ====================== TOTAL: 241. 08 0000080561 50.24 ====================== TOTAL: 50.24 0000080573 75.28 ====================== TOTAL: 75.28 0000080574 47.90 ====================== TOTAL: 47 .90 0000080560 33.3B TOTAL: 33.38 0000080574 ====================== TOTAL: 0000080560 0000080560 2,798.85 5.00 5.00 LONG DISTANCE TEL SERV TELEPHONE SERVICE TELEPHONE SERVICE WATER SHUT OFF NOTIFICATIONS WATER SHUT OFF NOTIFICATIONS WATER SHUT OFF NOTIFICATIONS WATER SHUT OFF NOTIFICATIONS TELEPHONE SERVICE WATER SHUT OFF NOTIFICATIONS TELEPHONE SERVICE LONG DISTANCE TEL SERV TELEPHONE SERVICE LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV DATE 4/07/17 TIME 10:03:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 04/11/2017 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00001502 CHRISTOPHER HARE 00004448 CHS INC 00000249 CITY OF MOSES LAKE 00008201 00008106 00008201 00008106 COLUMBIA BASIN MACHINE 00000211 COLUMBIA BEARING BDI 00000274 CONFLUENCE HEALTH 00005069 ====================== TOTAL: 10.00 0000080574 197.17 ====================== TOTAL: 197 .17 0000080641 102.00 ====================== TOTAL: 0000080649 0000080649 102.00 183.37 18,589.99 ====================== TOTAL: 0000080556 0000080556 18,773.36 100.12 110. 72 ====================== TOTAL: 210.84 0000080644 721. 50 ====================== TOTAL: 721. 50 0000080556 501.13 ====================== TOTAL: 0000080616 0000080616 0000080616 501.13 59.00 383.00 39.00 ====================== TOTAL: 481.00 0000080539 351. 24 ====================== TOTAL: 351. 24 0000080522 29 .26 ====================== TOTAL: 29.26 0000080611 244 .42 TELEPHONE SERVICE REIMBURSE CDL ENDORSEMENT FUEL FOR VEHICLES FUEL FOR VEHICLES WATER SERVICE WATER SERVICE RETAIN PE3 POW STRMWI'R REPR 16 WATER SERVICE RETAINAGE-GARAGE DOOR REPAIR RETAINAGE-GARAGE DOOR REPAIR RETAINAGE-GARAGE DOOR REPAIR MISC REPAIR/PARTS MISC SUPPLIES VACCINES DATE 4/07/17 TIME 10:03:51 PAGE 5 XAPPRVD CITY OF MOSES LAKE TABUL ATIO N OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 04 /11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CONNELL OIL 00006332 CONSOLIDATED DISPOSAL SERVICE 00006284 CONSOLIDATED ELECTRIC DIST 0000081 9 CULBERT CONSTRUCTION 00005764 DATEC INC 00006820 DEPT OF RETIREMENT SYSTEMS 00007986 E H WACHS 00004 718 EASTERN CASCADE DIST 00006909 0000080566 210.00 CDL EXAMS ====================== TOTAL: 454.42 0000080553 55.16 DIESEL EXHAUST FLUID ====================== TOTAL: 0000080632 0000080632 55 .16 21,396.80 26,645.03 ====================== TOTAL: 48, 041. 83 MARCH SERVICE/TRANS STATION MARCH SERVICE/TRANS STATION 0000080620 0000080548 0000080548 54.44 MISC SUPPLIES 43.51 MISC SUPPLIES 109.08 MISC SUPPLIES ====================== TOTAL: 207 .03 0000080645 8,092.13 PE3 LRSN WTR METER 2016 ====================== TOTAL: 8, 092 .13 0000079916 390.60 HEADREST PRINTER EQUIPMENT 0000079916 390.60 HEADREST PRINTER EQUIPMENT 0000079916 390.60 HEADREST PRINTER EQUIPMENT 0000079916 390.60 HEADREST PRINTER EQUIPMENT 0000079916 390.59 HEADREST PRINTER EQUIPMENT ====================== TOTAL: 1,952.99 0000080562 64.73 OASI ADMIN FEE ====================== TOTAL: 64.73 0000080524 102.21 HAR FILTERS ====================== TOTAL: 102.21 0000080605 21.25 DRINKING WATER ====================== TOTAL: 21. 25 DATE 4/07/17 PAGE 6 TIME 10:03:51 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 04/11/2017 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ERNIES UPHOLSTERY SHOP LLC 00005035 F CS GROUP 00004476 FABER INDUSTRIAL SUPPLY 00000501 FASTENAL COMPANY 00007372 FENCING & AWNING 00004553 FRANCES L WOOD 00004012 GRAINGER PARTS OPERATIONS 00002755 GRANT COUNTY TECHNOLOGY 00005535 0000080598 86.32 MATERIAL FOR CHILD SWING ====================== TOTAL: 0000080565 TOTAL: 0000080626 0000080538 86.32 13,157.99 PROF SERVICE/AME COST STUDY 13,157.99 47.71 MISC SUPPLIES 24.26 MISC SUPPLIES ====================== TOTAL: 71.97 0000080525 19.62 MISC SUPPLIES 0000080525 199.92 MISC SUPPLIES 0000080525 655.84 MISC SUPPLIES 0000080525 5.28 MISC SUPPLIES 0000080525 313. 85 MISC SUPPLIES 0000080525 16.68 MISC SUPPLIES 0000080525 54.52 MISC SUPPLIES ====================== TOTAL: 0000080648 0000080648 TOTAL: 0000080588 1,265.71 -1, 652. 91 11,897 .81 10,244.90 47.19 MAC CONSIGNMENT SALES ====================== TOTAL: 0000080549 0000080549 0000080549 47.19 213.51 MISC SUPPLIES/JANITORIAL 110.98 MISC SUPPLIES/JANITORIAL 87.06 MISC SUPPLIES/JANITORIAL ====================== TOTAL: 411.55 DATE 4/07/17 PAGE 7 TIME 10:03:51 XAPPRVD NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/11/2017 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= GRANT COUNTY TREASURER 00000607 H2 PRE CAST INC 00006054 HI LINE INC 00006008 ISAI HERNANDEZ 00006951 JERRY JOHNSON 00003736 JERRY KAYSER 00003676 JERRYS AUTO SUPPLY 00005835 0000080607 60.00 SERVICES ====================== TOTAL: 60.00 0000080559 4,865.86 FIRST HALF PROP ASSESSMENT 0000080559 24,429.95 FIRST HALF PROP ASSESSMENT 0000080559 113.77 FIRST HALF PROP ASSESSMENT 0000080559 2,839.88 FIRST HALF PROP ASSESSMENT 0000080559 389.44 FIRST HALF PROP ASSESSMENT 0000080559 7,447.56 FIRST HALF PROP ASSESSMENT 0000080559 1,255.85 FIRST HALF PROP ASSESSMENT 0000080559 13 .13 FIRST HALF PROP ASSESSMENT 0000080559 761. 38 FIRST HALF PROP ASSESSMENT 0000080559 1,640.92 FIRST HALF PROP ASSESSMENT ====================== TOTAL: 43,757 .74 0000080096 6,474.00 BOAT LAUNCH PLANK ====================== TOTAL: 6,474.00 0000080489 302.25 MISC REPAIR PARTS ====================== TOTAL: 302.25 0000080601 129.50 MAC CONSIGNMENT SALES TOTAL: 129.50 0000080581 24.50 MAC CONSIGNMENT SALES TOTAL: 24.50 0000080602 462.70 MAC CONSIGNMENT SALES ====================== TOTAL: 0000080544 0000080544 462 .70 271.63 MISC SUPPLIES 142 .79 MISC SUPPLIES DATE 4/07/17 TIME 10:03:51 LAKE PAGE 8 XAPPRVD C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= JOHN CLEMENT 00008030 KATHLEEN PARR & JOHN CHURCH 00004687 KIM WHEATON 00007002 KONICA MINOLTA BUSINESS SOL 00007194 KRIS CHUDOMELKA 00007058 LEE ANN ST CLAIR 00007066 LINDSAY/CULLIGAN OOOOS289 LOCALTEL COMMUNICATIONS 00004374 LUCILLA Z ANDERSON 00006011 MOON SECURITY SERVICES INC 00006Sl0 MOSES LAKE COMMUNITY SCHOOLS 00001208 ====================== TOTAL: 414.42 0000080579 24.50 ====================== TOTAL: 24.50 0000080584 37.09 ====================== TOTAL: 37 .09 0000080587 47.25 ====================== TOTAL: 47.25 0000080569 75.36 ====================== TOTAL: 75.36 0000080578 154.35 ====================== TOTAL: 000008058S TOTAL: 0000080S99 0000080599 0000080SSS 1S4.3S 30 .10 30.10 27.16 20.91 27.16 ====================== TOTAL: 7S.23 0000080563 1,088.46 ====================== TOTAL: 1,088.46 0000080S76 28.00 TOTAL: 28.00 0000080609 51. so ====================== TOTAL: Sl. so 0000080SS7 30.00 MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES CONSIGNMENT SALES MAINT AGREEMENT/COPIER MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC/PR WATER MAC/PR WATER BOTTLED WATER FOR LAB INTERNET SERVICE MAC CONSIGNMENT SALES MONTHLY MONITORING BLDG RENTAL/WELLNESS LUNCH DATE 4/07/17 TIME 10:03:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 04/11/2017 Expenditure Account PAGE 9 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MOSES LAKE RENTAL 00003550 MOSES LAKE STEEL SUPPLY 00001268 MULTI AGENCY COMM CENTER E911 00006695 N C MACHINERY 00004464 NORTHSTAR CHEMICAL INC 00006113 OGDEN MURPHY WALLACE INC 00006727 OREILLY AUTO PARTS 00004593 PARAMOUNT SUPPLY COMPANY 00006725 POW CONTRACTING 00005344 PRO FORCE LAW ENFORCEMENT 00004260 PROTECT YOUTH SPORTS 00004626 TOTAL: 30.00 0000080595 134. 66 ====================== TOTAL: 0000080628 0000080628 000008054 5 134. 66 47.65 562.28 55.59 ====================== TOTAL: 665.52 0000080608 42,736.07 ====================== TOTAL: 42,736.07 0000080546 340.29 ====================== TOTAL: 340.29 0000080589 1,155.80 TOTAL: 1,155.80 0000080567 3,081.05 ====================== TOTAL: 3,081.05 0000080591 115.17 TOTAL: 115 .17 0000080592 18.29 ====================== TOTAL: 18.29 0000080643 13,708.50 ====================== TOTAL: 13,708.50 0000080610 618 .31 ====================== TOTAL: 618.31 0000080615 885.55 VENTILATION EQUIPMENT RENTAL MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES USER FEE MISC SUPPLIES SODIUM HYPOCHLORITE PROF SERVICES MISC SUPPLIES MISC SUPPLIES PE 3 STORMWATER REPAIR 2016 SUPPLIES BACKGROUND CHECKS DATE 4/07/17 TIME 10:03:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 04/11/2017 Expenditure Account PAGE 10 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= TOTAL: 885.55 QUALITY PAVING INC 00004602 0000080642 65,157.30 PE 1 CRACK SEAL 2017 TOTAL: 65,157.30 ROLAND GONZALES 00004197 0000080572 10.00 REIMB/HORTICULTURE CLASS TOTAL: 10.00 ROYAL ORGANIC PRODUCTS 00007187 0000080634 1,605.69 TIPPING FEES ====================== TOTAL: 1,605.69 SHAWN CARDWELL 00006655 0000080577 39.20 MAC CONSIGNMENT SALES ====================== TOTAL: 39.20 SHERWIN-WILLIAMS 00006229 0000080550 15 .95 PAINT ====================== TOTAL: 15 .95 SHI INTERNATIONAL 00005188 0000080491 1,742.09 NETMOTION LICENSES 0000080491 62.00 NETMOTION LICENSES ====================== TOTAL: 1,804. 09 SHIRTBUILDERS INC 00004022 0000080594 344.20 WOMEN'S VOLLEYBALL SHIRTS 0000080606 116 . 49 UNIFORMS ====================== TOTAL: 460.69 SHRED IT 00003144 0000080639 6.25 RECORDS DESTRUCTION 0000080639 6.25 RECORDS DESTRUCTION 0000080639 12.50 RECORDS DESTRUCTION 0000080639 12.50 RECORDS DESTRUCTION 0000080639 4.16 RECORDS DESTRUCTION 0000080639 4.17 RECORDS DESTRUCTION 0000080639 4.17 RECORDS DESTRUCTION DATE 4/07/17 TIME 10:03:51 PAGE 11 XAPPRVD C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 UN C I L M E E T I NG 0 F 04/11/2017 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SIRENNET.COM 00007692 SKAUG BROTHERS GLASS 00004842 SOLID WASTE SYSTEMS INC 00005276 SUE INKS, GARDEN GLASS DESIGNS 00004742 SUPPLYWORKS 00003053 SUSAN WALPOLE 00006715 TACOS MI CASA 00007516 TATUM LAWN CARE 00005928 TOTER, LLC C/O WASTEQUIP LLC 00004048 TRANSPORTATION REVOLVING FUND 00001922 VERIZON WIRELESS 00002107 ====================== TOTAL: 50.00 0000080554 88.76 ====================== TOTAL: 88.76 0000080597 58.21 ====================== TOTAL: 58.21 0000080552 882.27 ====================== TOTAL: 882.27 0000080580 34.30 TOTAL: 34.30 0000080533 648'14 ====================== TOTAL: 648.14 0000080586 105.00 ====================== TOTAL: 105.00 0000080633 405.00 ====================== TOTAL: 405.00 0000080622 285.94 ====================== TOTAL: 285.94 0000080624 27,825.81 ====================== TOTAL: 0000080244 0000080244 27,825.81 144.06 35.00 ====================== TOTAL: 0000080564 0000080564 179.06 54.35 36.07 MISC SUPPLIES CLEAR LAMINATED SHEET MISC SUPPLIES MAC CONSIGNMENT SALES JANITORIAL SUPPLIES MAC CONSIGNMENT SALES DINNER/AGCT MEETING CLEAN UP WEEDS/2404 LAKESIDE GARBAGE CONTAINERS/LIDS T & s I SCHWENDEMAN T & S / SCHWENDEMAN CELL PHONE SERVICE CELL PHONE SERVICE DATE 4/07/17 PAGE 12 TIME 10:03:51 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 04/11/2017 NAME OF VENDOR Department VENDOR NO Object Descript ion Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000080564 38.76 CELL PHONE SERVICE 0000080564 13.19 CELL PHONE SERVICE 0000080564 379.42 CELL PHONE SERVICE 0000080564 155.29 CELL PHONE SERVICE 0000080564 13 .19 CELL PHONE SERVICE 0000080564 38.80 CELL PHONE SERVICE 0000080564 20.42 CELL PHONE SERVICE 0000080564 58.18 CELL PHONE SERVICE 0000080564 19.38 CELL PHONE SERVICE ====================== TOTAL: 827.05 W S C P A 00006059 0000080571 360.00 REGIS/ACCTG CONF/TAYLOR ====================== TOTAL: 360.00 WA CITIES INSURANCE AUTHORITY 00006720 0000080635 1,990.38 INSURANCE DEDUCTIBLE ====================== TOTAL: 1,990.38 WALZ CONSTRUCTION 00007307 0000080613 1,214.22 2017 GARAGE DOOR REPAIR 0000080613 7,882.14 2017 GARAGE DOOR REPAIR 0000080613 802.62 2017 GARAGE DOOR REPAIR ====================== TOTAL: 9,898.98 WASHINGTON CRANE & HOIST CO 00005323 0000080542 496.84 CRANE & HOIST INSPECTIONS 0000080542 993.67 CRANE & HOIST INSPECTIONS 0000080542 3,477 .8 5 CRANE & HOIST INSPECTIONS 0000080542 1,987 .35 CRANE & HOIST INSPECTIONS ====================== TOTAL: 6,955.71 WESTERN PETERBILT INC 00006802 0000080534 1,443.22 REPAIR PARTS/CORE ====================== TOTAL: 1,443.22 DATE 4/07/17 TIME 10:03:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/11/2017 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= WILBUR ELLIS COMPANY 00002262 WILSON ENGINEERING 00007286 Z ENGINEERS PLLC 00005614 ZIGGYS #13 00006567 0000080612 0000080617 0000080617 349.60 5,680.92 173.80 ====================== TOTAL: 6,204.32 0000080638 1,027.74 ====================== TOTAL : 1,027 .74 0000080636 4,470.00 ====================== TOTAL: 0000080568 0000080568 TOTAL: 4,470.00 90 .46 2,805.40 2,895.86 ============================= REPORT TOTAL: 401, 963 . 06 MISC SUPPLIES HERBACIDES HERBACIDES PROFESS SERV DUNES HEADWORKS PROFESS SERV SND DNS WWTF HDWR MISC SUPPLIES MISC SUPPLIES DATE FRI, APR 7, 2017, 10:03 AM TIME 10:03:53 TOTALS BY FUND FUND NO 000 103 116 119 410 477 490 493 495 498 503 517 519 528 C I T Y TABULATION C 0 U N C I L FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET STREET REPR/RECON WATER/SEWER WATER SEWER CONSTRUCTION SANITATION STORM WATER AIRPORT AMBULANCE FUND SELF-INSURANCE CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW 0 F M 0 S E S L A K E 0 F C L A I M S T 0 B E A P P R 0 V E D ME ET ING 0 F 04/11/2017 AMOUNT 94, 285. 58 20.91 10 I 551.10 79,587.30 47,629.92 13,589.87 77,532.77 258.88 811. 62 13,339 .35 1,990.38 9,073.97 27,922.92 25, 368 .49 401, 963 .06 VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $401,963.06 THIS llST DAY OF APRIL, 2017 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * / To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager W. Robert Taylor, Finance Director April 11, 2017 Motion Ordinance-Amend MLMC 13.12 Water, Sewer and Stormwater Rates Legislative History: I April 11, 2017 I Single Reading -Motion Attached is an ordinance amending Moses Lake Municipal Code (MLMC 13.12.) entitled "Water, Sewer, and Stormwater Rates". With the inclusion of the fee schedule as part of the Budget ordinance the separate fee listing within the Municipal Code is deemed unnecessary. This ordinance is to reference the fee in the schedule approved by Council and to eliminate potential future conflict with the schedule by also listing it in the individual chapters. Background Council approved the 2017 annual budget with Ordinance 2834 on December 13, 2016. With the passing of the budget they also passed the fee schedule which placed the fees and measurement units in one location and made them readily available for viewing and easily assessable. Page 1of2 Fiscal and Policy Implications Removes references to fees and charges that are no longer part of the MLMC. All rates and charges are now part of the fee schedule. Having the current terminology would be inconsistent with other sections of the code and confusing trying to identify rates and measurements that are no longer used since implementing the fee schedule. Options Option • Adopt the ordinance • Take no action Staff Recommendation Results Action would keep consistency with other changes to the MLMC, reduce potential differences with the fee schedule and eliminate verbiage that addresses rates and units that are no longer part of the code. MLMC 13.12. will need to be corrected to match the fee schedule each year the fee I schedule is approved. Staff recommends that City Council move to adopt the ordinance as presented. Attachments I A. I Ordinance No. Page 2 of2 ORDINANCE NO. 2858 AN ORDINANCE AMENDING CHAPTER 13.12 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "WATER, SEWER, AND STORMWATER RATES" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 13.12 of the Moses Lake Municipal Code entitled "Water, Sewer, and Stormwater Rates" is amended as follows: 13.12.010 Residential Water Rates: A. A rate shall be assessed in accordance with the adopted fee schedule for water from the City water system from all residential living units within the corporate limits of the City and outside the corporate limits of the City. B. A rate shall be assessed in accordance with the adopted fee schedule for each meter in service for all residential living units within the corporate limits of the City and outside the corporate limits of the City. NOTE: All minimum charges are the base rate with all consumption in excess offive hundred (500) cubic feet computed at the over frve hundred (500) cubic feet rate. 13.12.042 Stormwater Rates: The following sfiall be tfie montfily rate for stormwater fees on residential and non residential properties. A. Residential properties shall be shall be assessed a rate in accordance with the adopted fee schedule for each living unit. B. Non-residential properties shall be shall be assessed a rate in accordance with the adopted fee schedule. C. Undeveloped property shall not be charged a stormwater fee. D. Non-residential property owners may submit a request for the following credits to the stormwater fees. Residential properties are not eligible for credits. The credits are not cumulative. Requests for credit shall be submitted to the Municipal Services Director on forms provided by the Municipal Services Department. 1. A credit of up to eighty percent (80%) may be approved for non-residential properties for portions of on-site stormwater discharges to privately maintained on-site treatment facilities that are in compliance with an active National Pollutant Discharge Elimination System (NPDES) permit. A copy of the NPDES permit and the associated Stormwater Pollution Prevention Plan shall be provided to the Municipal Services Director with the application for credit. No credits will be approved for stormwater discharged to facilities that are maintained and serviced by the stormwater utility. 2. A credit of up to fifty percent (50%) may be approved for non-residential property for portions of on-site stormwater discharges to privately maintained stormwater systems that meet best management practices of the most current version of the Stormwater Management Manual for Eastern Washington, meet all City of Moses Lake requirements, and are approved by the Municipal Services Director. 3. A credit of up to ten percent ( 10%) may be approved for non-residential property for portions of on-site stormwater discharges from roofs of non-residential buildings to privately maintained stormwater facilities that utilize a permissive rainwater harvesting system that complies with the Department of Ecology's requirements and is approved by the Municipal Services Director. E. Approval of credit shall be indicated by a credit application that is signed by the Municipal Services Director. Approved credits are effective for the first full month's billing cycle following the date of approval. Credits may be approved for multiple billing cycles, provided that conditions of approval are continuously met by the applicant. Credits are not retroactive to current or prior billings. Credits for future billing cycles may be revoked by the Municipal Services Director if on-site conditions change; if federal, state, or local regulations change such that on-site stormwater treatment facilities are no longer current or acceptable; or if the ordinance for stormwater is revised by City Council. F. TMe above stormwater rates will become effective May 1, 2015. 13.12.085 Service Charge: A. The service charge for all water turn-ans or turn-offs after 4 p.m. and before 8 a. m. and at any other time which is not a normal working day for the City shall be assessed in accordance with the adopted fee schedule eig!'lty dollars ($80). This charge fee is in addition to the fee imposed by this section. B. A delinquent service charge of thirty dollars ($30) will be assessed in accordance with the adopted fee schedule on each water, sewer, garbage, ambulance, or stormwater account or any combination of water, sewer, garbage, ambulance, or stormwater service which is billed on one (1) account if not paid and received by the Finance Department, Utilities Division, by 5 p.m. on the day prior to date shown on the delinquent notice provided no disputes have been filed with the Finance Department as set forth in Section 13.12.053. The t!'lirty dollar ($30) service charge is subject to the limitations of Subsections F and G of Section 13.12.060. If water service is terminated for non-payment of the account, the thirty dollar ($30) service charge shall include turning the water back on from 8 a.m. to 4 p.m. on normal City working days provided the occupant does not change. This charge fee is in addition to the fee imposed by Subsection C. C. A service fee of fifteef'I dollars ($15) shall be assessed in accordance with the adopted fee schedule and added to each new water, sewer, garbage, ambulance, or stormwater account or any combination of water, sewer, garbage, ambulance, or stormwater service which is billed on one (1) account. A service fee of fifteeA dollars ($15) shall be assessed in accordance with the adopted fee schedule and added for each change of service to another occupant. This fee shall include one (1) water turn-on if applicable from 8 a.m. to 4 p.m. on normal City working days. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on Todd Voth, Mayor ATTEST: APPROVED AS TO FORM: W. Robert Taylor, Finance Director Katherine L. Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Background CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager April 11, 2017 Motion Resolution -Authority Granted to City Manager to Sign Purchases and Contracts Legislative History: I March 14, 2017 ! April 11, 2017 I Motion This resolution was first introduced on March 14, 2017 for council's review. This policy is to establish in a single document the authority granted to the City Manager and may be delegated to other city staff in regards to signature authority on purchases and various contracts. Authority used in this policy is derived from statue, administrative rules, city ordinance, city policy and in some cases best practices. Adoption of this resolution does not relieve the City from any responsibilities or processes that may be legally required such as the public works bidding rules. Unless otherwise specifically addressed in this policy, all other purchases and/or contracts would be presented to City Council for approval prior to any agreement being executed. Staff Recommendation Staff recommends Council review and accept the resolution as presented. Attachments I A. I Resolution No. Pagel of/ RESOLUTION NO. 3668 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE ESTABLISHING DELEGATED AUTHORITY FOR CERTAIN TYPES OF CONTRACTS, EMERGENCY PURCHASES, GRANT APPLICATIONS, AND ESTABLISHING REPORTING REQUIREMENTS. RECITALS: 1. RCW 35A.12.190 grants legislative bodies in optional municipal code cities broad powers to make contracts. 2. The legislative body also has the authority to delegate the authority to make contracts and interlocal agreements, and to place appropriate oversight and disclosure conditions upon the use of that authority. 3. The Moses Lake City Council has an adopted goal to streamline some of its processes to make the City organization operate more efficiently. 4. The City enters into various types of contracts and agreements that are routine and/or regular in nature. 5. There are options to require reporting on uses of delegated authority to allow the City Council to perform appropriate oversight of City functions. 6. There are occasional city emergencies that require purchases and for which our citizens are better served in not waiting for City Council approval. 7. The City Council improves efficiency in the City organization by adopting appropriate best practices for routine operational and emergency operational contracts. RESOLVED: The City Council of the City of Moses Lake authorizes the City Manager to enter into certain contracts and applications for grants on behalf of the City without individual prior approval of each contract by the City Council, subject to the limits and reporting requirements set forth herein. 1. Purchases or Acquisitions: Subject to competitive bidding requirements, authority is granted to administration/staff to execute contracts or agreements for goods, services, and public works acquired pursuant to the adopted purchasing rules. Such purchases are limited to original acquisitions or renewals that are identified in the adopted budget, within the scope of services discussed in the budget document or deliberations, and for purposes of carrying out the operational functions of delivering city services. Items within general or lump sum budget allocations are expected to be those items routinely and regularly acquired for those line items. The authority granted above is limited to the following amounts based on the type of acquisition: A. Public works: $50,000 B. All others: $30,000 Contracts or services that could reasonably be defined as carrying out policy provisions in the budget (such as for a legislative advocate or a comprehensive plan study) are required to be approved by the City Council regardless of the amount. Contracts of any amount that are not consistent with the adopted budget require prior City Council approval. RESOLUTION NO. Pa e2 2. Emergency Contracts: Occasionally, emergencies may arise that require immediate action which results in contracts that would otherwise require City Council review and approval. Where significant damage or threat to public infrastructure or public facilities occurs that requires immediate action to prevent significant future loss, threat to property, or to public safety and which meets the definition of "emergency" in RCW 39.04.280(3), a contract of up to $100,000 is authorized. Emergency procurements shall be made with such competition as is practical under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor/vendor shall be included in the contract file. If a contract is awarded without competitive bidding due to a declared emergency, the City Council must adopt a resolution certifying the emergency situation existed no later than two weeks following the award of the contract. 3. Grant Applications: Authority is granted to apply for grants that would carry out the projects or services in the adopted budget or adopted capital improvement plan (CIP). If a grant requires material matching dollars beyond those included in the funded CIP or impacts an adopted city policy, approval must be requested from the City Council prior to application. 4. Reporting: The City Manager will timely notify the City Council of all emergency contracts, including the event, contract and amount. The City Manager will notify the council members within 24 hours of the emergency and will state whether an emergency meeting of the City Council is necessary. The contract will be presented for ratification at the next regularly scheduled City Council meeting. It will include a resolution pursuant to RCW 39.04.280(2)(b) that makes a written finding detailing the existence of the emergency situation. All other contracts executed pursuant to the authority granted by this Resolution shall be promptly reported to the City Council in the City Manager's council report. 5. Attorney Review: All contracts presented for signature by the City Manager or delegated staff member shall be signed by the City Attorney as to form and legality. 6. lnterlocal Agreements: All interlocal agreements shall be presented to the City Council for prior approval. 7. City Manager Delegation and Discretion: The City Manager has the discretion to delegate any of the authority granted by this Resolution to staff pursuant to internal policies consistent with this Resolution. The City Manager has the discretion to present any contract to the City Council for prior approval, even if the contract is allowed to be approved without City Council approval. 8. Purchasing Policies: The City Manager is authorized to develop internal purchasing policies that are consistent with this Resolution and state competitive bidding laws. Adopted by the City Council on Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Dev. Director/Deputy City Manager April 11, 2017 CONSIDERATION Ordinance -Terminate Franchise -Truman Drive private irrigation main Legislative History: I April 11, 2017 I c ·d · I ons1 erat1on Ordinance No. 2484, adopted June 14, 2009, granted a franchise for a private irrigation main under Truman Drive. The irrigation main is no longer needed so the franchise is being terminated. Background During the development of Crossroads, irrigation water was needed for the northern part of the property while it was being farmed prior to development. As development has moved north, farming has been discontinued, so the irrigation is no longer needed and therefore the franchise that allowed the irrigation main is also no longer needed. Most of the irrigation system has already been removed. Fiscal and Policy Implications None. Page 1of2 Options ---~---A-;i;;ptth-;· ~~;~::ce t;rmin~tt;;g the I The fra~chi~e~iilbe~:~~~~ated. ______ _ franchise i • Take no action I The franchise will remain in place but serve no I purpose. I Staff Recommendation Staff recommends adopting the ordinance at the next presentation. Attachments A. Consent to Terminate Franchise Ordinance No. 2484 Lega I Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Ordinance An Ordinance Repealing Ordinance No. 2484 and Terminating the Franchise Granted Therein Page 2 of 2 ORDINANCE NO. AN ORDINANCE REPEALING ORDINANCE NO. 2484 AND TERMINATING THE FRANCHISE GRANTED THEREIN THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Ordinance No. 2484, adopted on July 14, 2009, is hereby repealed in its entirety and the right, privilege and franchise to construct, operate, and maintain a 12" private irrigation main under Truman Drive near the intersection with Reese Street in the Crossroads Phase 3 Major Plat, is hereby terminated. This action is based upon the consent of the property owner, Hayden Homes, LLC, as set forth in the attached Exhibit A, "Consent to Terminate Franchise Ordinance No. 2484". Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on April 25, 2017. Todd Voth, Mayor ATTEST: Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney CONSENT TO TERMINATE FRANCHISE ORDINANCE NO. 2484 Recitals: 1. The City of Moses Lake City Council approved Ordinance No. 2482 on July 14, 2009, which Ordinance granted to Ken Wiser the right, privilege and franchise to construct, operate, and maintain a 12" private irrigation main to cross under Truman Drive near the location of its intersection with Reese Street within the Crossroads Phase 3 Major Plat. 2. The term of the franchise was 25 years unless sooner terminated. 3. The franchise rights were assignable to successors, legal representatives, or assigns. 4. Ken Wiser sold the 12" private irrigation main to Hayden Homes, LLC. 5. Hayden Homes, LLC no longer has a need for the 12" private irrigation main, has discontinued all use of the main, and has cut and capped the main. 6. The City of Moses Lake and Hayden Homes, LLC desire to terminate the franchise and repeal Ordinance No. 2484. Agreement: Hayden Homes, LLC, through its authorized representative, hereby consents to the termination of the franchise rights granted by the City through Ordinance No. 2484. Signed this 2tf.,...day of March, 2017 By ~P {title) Exhibit A MEMORANDUM OF ACTION Without a Meeting OF Hayden Homes , LLC An Oregon Umlted Llabllity Company This Memorandum of Action, executed by the Managing Member, records the following resolution by consent of all members without holding a formal meeting as of the 29th day of November, 2016. The members wish to appoint authorized ag~nts to transact the business affairs of the LLC. The members adopt the following resolution: BE IT RESOLVED that Hayden Watson, Managing Member, Dennis P. Murphy, CEO, Jim Sansburn, Vice President Finance, Steve Klingman, President, and David Woods, Controller are hereby authorized In the name and on behalf of the LLC including but not limited to the execution of deeds, loan agreements, documents necessary to borrow and lend money, Including notes, trust deeds, mortgages, release documents, subordination agreements, purchase and sale agreements, earnest money agreements, closing statements, escrow instructions, Indemnity agreements and other documents necessary for the purchase, development, sale and encumbrances of property. BE IT FURTHER RESOLVED that Deborah Flagan, Vice president of Marketing & Team Development and Charlotte Lutrull, Broker are hereby authorized In the name and on behalf of the LLC Including but not limited to purchase and sale agreements, earnest money agreements, deeds, Indemnity agreements, affidavits, closing statements, escrow Instructions and other documents necessary for the sale of property. All previously signed deeds are hereby authorized and ratified . BE IT FURTHER RESOLVED that Anne Karan, Agent and Connie Costello, Agent are hereby authorized In the name and on behalf of the LLC Including but not limited to purchase and sale agreements and earnest money agreements for the sale of property. All such previously signed documents are hereby authorized and ratified. IN WITNESS WHEREOF, the Managing Member of Hayden Homes, LLC sets his hand to record the consent of all members to approve the actions so taken without a formal meeting. H-::1..,n, Managing Member To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Shawn O'Brien, Asst. Municipal Services Director/City Engineer April 11, 2017 Consideration Ordinance -Amend MLMC 10.12 Parking Regulations Legislative History: April 11, 2017 Consideration Attached is an ordinance that amends Moses lake Municipal Code 10.12, entitled "Parking Regulations". This amendment would prohibit parking and unloading on both sides of Lakeland Drive from Nelson Road NE to East Oasis Circle. Background The prohibition of parking on this section of Lakeland Drive is the result of the Mitigated Determination of Non-Significance that was issued for the Crossroads North Phase II through VI Major Plats. In accordance with that determination, the Developer is required to install "No Parking" signs and restripe Lakeland Drive to provide one northbound lane, one southbound left turn lane, and one southbound right tu rn lane. This reconfiguration affects four property owners. Fiscal and Policy Implications The Developer will be able to restripe Lakeland Drive to include a left turn lane per their agreement with the City of Moses lake. This will improve traffic flow at the Lakeland Drive and Nelson Road intersection. Options Option • Approve the attached ordinance • Take no action. Staff Recommendation Results The developer can proceed with restriping Lakeland Drive and improve traffic flows and increase the safety at the site. The status quote will be maintained Staff recommends City Council to consider approving the attached ordinance that amends MLMC 10.12 Attachments A. Ordinance amending MLMC 10.12 Lakeland Drive site plan. legal Review The following documents are attached and subject to legal review: Type of Document Title of Document • None Date Reviewed by Legal Counsel ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10.12 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "PARKING REGULATIONS" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations" is amended as follows: 10.12.035 Restricted Parking Areas: A. Prohibited Parking: Parking is prohibited at all times on the following named streets: Broadway Avenue Canterbury Lane Central Drive Clover Drive Colonial Avenue Coolidge Street Division Street Driggs Drive Fifth Avenue Grape Drive Hamilton Road Hill Avenue Ivy Street Knolls Vista Drive Lakeland Drive Lakeshore Drive Marina Drive South end to West Third Avenue, both sides Balsam Street to Alder Street, northwest side Block Street to north City limits, both sides Wheeler Road to Terrace Avenue, both sides Grape Drive at signalized intersection to 80 feet west, both sides Yonezawa Boulevard to SR-17, both sides Entire length, both sides Plum Street to 65 feet northeast, east side Belmont Street to south City limits, both sides Nelson Road to south City limits, east side Broadway Avenue to Interlake Road, both sides Division Street to Pioneer Way, both sides Oregon Street to SR 17, both sides Wheeler Road to the north end, both sides Garden Drive to 30 feet west, north side 270' south of B Street to 320 feet south of B Street, north side Stratford Road to Northshore Drive, both sides East Oasis Circle to Nelson Road NE, both sides 195 feet south of Wanapum Drive to the north end, west side 245 feet south of the intersection of Wanapum Drive to the north end, east side Gibby Road to Burress Street, northwest (lake) side 350 feet westerly and southerly of the Central Washington Railroad, both sides Nelson Road Paxson Drive Pilgrim Street Pioneer Way Plum Street Road F Roundabouts Stratford Road Third Avenue Valley Road Wheeler Road Yonezawa Boulevard Pioneer Way to 410 feet west of Pioneer Way, both sides Clover Drive to 200' west of Clover Drive, north side Division Street to Baker Street, north side Division Street to Skyline Street, south side Valley Road to south end, both sides Entire length, both sides Entire length, both sides, except for the following locations: 1. 275 feet south of Third Avenue to 500 feet south of Third Avenue, west side. 2. 275 feet south of Fifth Avenue to 970 feet south of Fifth Avenue Coolidge Drive to 65 feet southeast of Coolidge Drive, northeast side Entire length, both sides Entire roundabout Entire length, both sides Block Street to East Broadway, both sides 80' northeast of Fig Street to 110 feet northeast of Fig Street, southeast side Entire length, both sides Entire length , both sides Entire length, both sides B. Two Hour Parking: Parking is prohibited for periods longer than two continuous hours, between the hours of 9:00 a.m. and 5:00 p.m., except Sundays, at the following locations: Location Alder Street Ash Street Balsam Street Beech Street Broadway Avenue Division Street Dogwood Street Elder Street Broadway Avenue to Fourth Avenue, both sides Broadway Avenue to Fourth Avenue, both sides Broadway Avenue to Third Avenue, both sides Third Avenue to Fourth Avenue, both sides Alder Street to Gumwood Street, both sides Broadway Avenue to Fourth Avenue, both sides Fourth Avenue to Sixth Avenue, west side Broadway Avenue to the northwesterly end, entire area Third Avenue to Fifth Avenue, southwest side Elm Street Fifth Avenue Fig Street Fourth Avenue Ivy Avenue Sinkiuse Square Pioneer Way Third Avenue Third Avenue to Fourth Avenue, both sides Elder Street to Fig Street, southeast side Fifth Avenue to Wheeler Road, southwest side Alder Street to Beech Street, both sides 500 feet south of C Street to Lakeside Drive, west side Parking lot Parking areas between Third Avenue and Fifth Avenue, northeasterly of Pioneer Way, and southwesterly of Elder Street Balsam Street to Gumwood Street, both sides Pioneer Way to Elder Street, southeast side C. School Bus Zones: Parking is prohibited during school hours at the following locations, except for school buses: Central Drive Clover Drive Dogwood Street Elm Street Fourth Avenue Ivy Avenue Reisner Road to 300 feet southwest of Reisner Road, southeast side Turnout lane 265 feet south of Fairbanks Drive to 530 feet south of Fairbanks Drive, west side 30 feet southeast of Third Avenue to 150 feet southeast of Third Avenue, southwest side Third Avenue to Fourth, northeast side. Elm Street to 325 feet southwest of Elm Street, southeast side. C Street to D Street, west side. D. Loading Zones: Parking is prohibited at all times upon the following named streets, except when loading or unloading personal property or passengers: Balsam Street Beech Street Chestnut Street Northshore Drive 33 feet northwesterly of Seventh Avenue to 83 feet northwesterly of Seventh Avenue, northeast side. Fifth Avenue to 21 feet northwest of Fifth Avenue, northeast side 170 feet northwest of Seventh Avenue to 200 feet northwest of Seventh Avenue, southwest side. 95 feet southwest of Mattson Drive to 17 5 feet southwest of Mattson Drive, northwest side Yonezawa Boulevard 121 feet westerly of the centerline of the access into the Grant County Skill Center to 180 feet west, north side. E. Accessible Parking: Parking is prohibited at all times upon the following named streets; except for vehicles with special parking privileges from the Washington State Department of Licensing, which vehicles are authorized to park for no more than two (2) continuous hours, and which vehicles must display all special parking privileges as required by state law: A Street Ash Street Beech Street Gumwood Street Sixth Avenue Third Avenue Marked accessible parking space 110 feet west of Lakeside Drive, south side First two (2) marked accessible parking spaces southeast of Third Avenue, northeast side. First marked accessible space northwest of Fifth Avenue, southeast side. First two (2) marked accessible parking spaces northwest of Fourth Avenue, northeast side Two marked accessible parking spaces at the curb ramp 123' southwest of Beech Street, southeast side First marked accessible parking space southwest of Alder Street, northwest side F. School Loading Zones: Parking is prohibited during school hours, except for loading and unloading property or passengers, at the following locations: Knolls Vista Drive Nelson Road Texas Street Sharon Avenue Ridge Road to 325 feet southwest of Ridge Road, northwest side (adjacent to Knolls Vista School) Turnout lane 310 feet west of SR-17 to 635 feet west of SR-17, south side Michael Street to 255 feet northeast of Michael Street, northwest side Monroe Street to 1, 120 feet east of Monroe Street, both sides G. GTA AND People for People Bus Stops: Parking is prohibited at the following locations, except for GTA and People for People buses: Alder Street Fourth Avenue Fifth Avenue 100 feet northwest of Fourth Avenue to 135 feet northwest of Fourth Avenue, northeast side 30 feet northeast of Dogwood Street to 135 feet northeast of Dogwood Street, southeast side Turn-out lane northeast of Balsam Street, southeast side Third Avenue 150 feet northeast of Elder Street to 200 feet northeast of Elder Street, northwest side. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on April 25, 2017. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney 0 0 a::: a a z <( __J w i-----~----•:::.::: 11058 <( __J YOST CR SANDPIPER CR OASIS CR I \ --1 I a::: Cl w z I ~ J __ ·---~~~--11 CITY LIMITS 112.30 E. NELSON RD MUNICIPAL SERVICES DEPT. -ENGINEERING DIVISION CITY OF MOSES LAKE GRANT COUNTY WASHINGTON To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John W illiams, City Manager Gilbert Alvarado, Community Dev. Director/Deputy City Manager April 11, 2017 MOTION Resolution -Nuisance Abatement Costs -2118 Spruce legislative History: April 11, 2017 Motion Attached is a resolution outlining the costs to abate the nuisance at 2118 Spruce and authorizing the City to charge the owners of the property for those costs. Background The code enforcement matter at 2118 Spruce was found by the Code Enforcement Officer while on routine patrol of the city. In accordance with MLMC 8.14, Nuisances, the site was inspected and determined to be a nuisance. The owner's were given time to correct the nuisance but did not. The city contracted with a private company to clean up the nuisance. Fiscal and Policy Implications N/A Page 1of2 Options Option Results • Consider the Resolution covering the Costs will be recovered cost of abatement • Consider the Resolution and take no City will have to absorb the costs of abatement action Staff Recommendation Staff recommends that City Council pass the Resolution as presented. Attachments Resolution Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Resolution Nuisance Abatement Costs City Attorney Katherine Kenison Page 2 of 2 RESOLUTION N0.3669 A RESOLUTION ESTABLISHING THE BILLING TO BE IMPOSED AGAINST LORANCE PENCE AS THE OWNER OF CERTAIN REAL PROPERTY UPON WHICH THE CITY CAUSED ABATEMENT OF A NUISANCE TO BE PERFORMED AFTER A FAILURE OF THE PROPERTY OWNER TO ABATE THE SAME. RECITALS: 1. Real Property Location and Ownership. The records of Grant County show that Lorance Pence is the owner of property within the city limits located at 2118 Spruce. The parcel number of this property is 909670000. Lorance Pence was provided notice of a hearing held before the City Council on July 12, 2016, to consider the allegations of the Code Enforcement Officer that a nuisance requiring abatement existed on property owned by Lorance Pence. 2. On July 12, 2016 the City Council conducted a hearing to determine if a nuisance existed on the property at 2118 Spruce. At the conclusion of that hearing, the City Council adopted Resolution No . 3622 which provided a nuisance existed on the property at 2118 Spruce, that the owner had fifteen ( 15) days to abate such nuisance and if the nuisance was not abated within fifteen (15) days of adoption of that resolution , the City would cause the nuisance to be abated and the costs of that abatement to be charged against the property owner. 3. The nuisance identified in Resolution No. 3622 was not abated by the property owner within fifteen (15) days of the adoption of that resolution . On August 4, 2016 the City caused the nuisance identified to be abated through the use of contracted and/or City labor and equipment. RESOLVED: 1. The costs to the City to abate the nuisance identified in Resolution 3622 on the property at 2118 Spruce are set forth below. Those costs are derived from the attached documents which detail the costs incurred. 2. The costs to be recovered from Lorance Pence are: City labor and equipment costs Contracted labor and equipment (company) Total $0.00 $124.09 $124.09 3. This charge is certified by the City Council as due and owing the City. This charge shall be forwarded in writing to Lorrence Pence for payment. If payment is not received within thirty (30) days of submittal, the same shall be submitted for collection with other unpaid billings of the City and collected or reduced to judgment on the rolls of Grant County Clerk. Adopted by the City Council on April 11 , 2017. ATTEST: Todd Voth, Mayor W. Robert Taylor, Finance Director Tatum Lawn Care P 0Box155 TATUM LAWN CARE Moses Lake, WA 98837 I www.tatumlawncarewa.com \. City of Moses Lake Attn: P 0 Box 1579 Moses Lake WA 9883 7 Service Provided P.O. No. Mow down weeds along fence lines and next to sidewalk -J \\ ~1 4 u Invoice# 60672 l 8/4/2016 / -., HOORRAY SPRING IS HERE!! Give us a call if, we can help you have more time to play & relax while we keep you yard looking great. Thank You! Have A Great Day! ~ , / ~ For your convenience, we offer email invoices. If interested, include your email address with your payment V\T e would appreciate any updates for phone numbers or addresses, also. vVe thank you. ) Due Upon Receipt RE: 2118 Spruce St Total Plus Quantity Rate Tax Below (#, sq ft, lbs, gal) (per) Item totals 115.00 115.00 Balances 30 days past due are subject to 1.5% interest charge per month. Subtotal $115.00 Thank you for allowing us to be of service. Sales Tax (7.9%) $9.09 Questions? Call 509-762-6771 Total $124.09 To: From: Date: Proceeding Type: Subject: • First Presentation: • Public Hearing Required: • Second presentation: • Action: Staff Report Summary CITY OF HOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager April 11, 2017 Motion Resolution -Notice of Intent to Assume Transportation Benefit District Legislative History: I April 11, 2017 I YES-April 25, 2017 I Motion RCW 36.74 authorizes the City of Moses Lake to assume the existing Moses Lake Transportation Benefit District (TBD). Council must adopt a resolution that sets out its intent to conduct a public hearing concerning the assumption of the TBD . Background The Moses Lake City Council established a TBD on December 27, 2016 under Revised Code of Washington (RCW) 36.73 and 35.21.225. The TBD has the same boundaries as the City of Moses Lake and the City Council acts in an ex officio and independent capacity as the TBD governing board. On February 28, 2017, the TBD imposed a $20.00 vehicle license fee as authorized by the statute. These funds are to be collected beginning October 1, 2017. The TBD also imposed a sales and use tax up to .02%, contingent to voters' approval. The State Page 1of2 Legislature passed Second Engrossed Substitute Bill 5987, Chapter 44, Laws of 2015 ("Senate Bill 5987"}, effective Ju ly 15, 2015, now codified as Chapter 36.74 RCW, w hich authorizes a city to assume the rights, powers, functions, and obligations of a transportation benefit district est ablished by a city. In order to assume the rights, powers, functions, and obligations of a transportation benefit district established by a city, the city legislative authority must adopt an ordinance or resolution indicating its intention to conduct a hearing concerning the assumption of such rights, powers, functions, and obligations. Fiscal and Policy Implications The proposed resolution only initiates the process to assume the powers and dut ies of a TBD. As separate entity and taxing authority, the TBD would incur costs in creating financial reports and purchasing insurance. The city's assumption of the TBD will eliminate these costs. Options _________ Optio!!. .... --·-· ___ _ J Res_u_ft_s __ . • Approve resolution as presented ! Initiate process of the City assuming the rights, powers, functions, and obligations of the TBD ------l----~-------------~ • Take no action. TBD will continue to exist in current form Staff Recommendation Staff recommends City Council approve the resolution as presented. Attachments I A. I Resolution No. Lega I Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Resolution A resolution of the City of Moses Lake, City Attorney, Katherine Kenison setting the date for a public hearing concerning, the city's intent to assume the rights, power, functions, and obligations of the Board of the ML TBD Page 2 of 2 RESOLUTION NO. 3670 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, ESTABLISHING A HEARING DATE TO CONSIDER AN ORDINANCE TO AUTHORIZE THE CITY TO ASSUME THE RIGHTS, POWERS, FUNCTIONS, AND OBLIGATIONS OF THE CITY OF MOSES LAKE TRANSPORTATION BENEFIT DISTRICT. RECITALS: 1. Chapter 36.73 RCW and RCW 35.21 .225 authorize cities to establish a transportation benefit district within the city's jurisdiction for the purpose of acquiring, constructing, improving, providing and funding transportation improvements within the district that are consistent with the existing state, regional, and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels. 2. The City Council of the City of Moses Lake adopted Ordinance No. 2847 on December 27, 2016 establishing a Transportation Benefit District as authorized by RCW 35.21 .225 and subject to the provisions of RCW Chapter 36. 73. 3. The Transportation Benefit District includes the entire City of Moses Lake as the boundaries currently exist or are as expanded upon annexation. 4. Pursuant to RCW 36. 73.030(3), the members of the City Council, acting ex officio and independently, constitute the governing body of the Transportation Benefit District. 5. The State Legislature passed Second Engrossed Substitute Bill 5987, Chapter 44, Laws of 2015 ("Senate Bill 5987"), effective July 15, 2015, now codified as Chapter 36.74 RCW, which authorizes a city to assume the rights, powers, functions, and obligations of a transportation benefit district established by a city. 6. In order to assume the rights, powers, functions, and obligations of a transportation benefit district established by a city, the city legislative authority must adopt an ordinance or resolution indicating its intention to conduct a hearing concerning the assumption of such rights , powers, functions, and obligations. 7. If the city legislative authority adopts such an ordinance or a resolution of intention, the ordinance or resolution must set a time and place at which the city authority will consider the proposed assumption of the rights, powers, functions, and obligations of the transportation benefit district, and must state that all persons interested may appear and be heard. 8. The ordinance or resolution of intention must be published at least two (2) times during the two (2) weeks preceding the scheduled hearing in newspapers of daily general circulation printed or published in the city in which the transportation benefit district is to be located. 9. As authorized by RCW 35.74.020, the City Council desires to schedule a hearing to consider an ordinance authorizing the City to assume the rights, powers, functions, and obligations of the Moses Lake Transportation Benefit District. RESOLVED: 1. The City Council of the City of Moses Lake will hold a public hearing on April 25, 2017, at 7:00 p.m., or later, in the Civic Center City Council Chambers, First Floor, at 401 South Balsam Street, Moses Lake, Washington, to consider and take public testimony on the proposed ordinance to authorize the City to assume the rights, powers, functions, and obligations of the City of Moses Lake Transportation Benefit District pursuant to Chapter 36.74 RCW, and that all persons interested may appear and be heard at the hearing. Adopted by the City Council on April 11 , 2017. ATTEST: Todd Voth, Mayor W. Robert Taylor, Finance Director To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager W. Robert Taylor, Finance Director April 11, 2017 MOTION Request Direction of the allocation of street reconstruction funding Legislative History: April 11, 2017 Motion Herein is a presentation of options in which the city will have the ability to complete a major resurfacing project. By the reallocation of funding of street projects the City has an opportunity to work with the Transportation Benefit District (TBD) to resurface Kittleson Road. The TBD only has ample funds to cover a portion of the costs associated with this project for 2017. If the city would accept TBD funds and approve the redistribution of funding of the street reconstruction projects the City could complete the resurfacing of Kittleson road. Background Council has approved the 2017 budget providing funding for the maintenance and repair of numerous city owned streets and sidewalk projects. The city budgets on the fund level so no budget adjustments would be required if the project did not exceed the total budgeted amount of the fund of $1,611,600. The TBD will only have limited resources to cover the costs of their number one priority and therefor would require an advance or interfund loan to complete the project Page 1of2 Fiscal and Policy Implications The TBD has the authority to contribute to the City $51,000, in 2017 fee collections, towards the reconstruction of Kittleson Road. With Council's approval and the reallocation of project funding the City has in its budget the availability to fund the cost of resurfacing Kittleson Rd. Accepting TBD funding removes the need for an interfund loan or advance of $100,000 to the TBD to accomplish their goal of bringing Kittleson road up to standard. Options Option Results • Motion to reallocate funds to Action would allow Kittleson road to be resurface Kittleson Rd and accept resurfaced with no funds being loaned or funding from the TBD. transferred to the TBD. • Take no action Staff Recommendation The Kittleson project would still be completed but the cost would be absorbed entirely by the TBD and the City would most likely need to front the district the money until they had sufficient funds from auto license fees. Staff recommends City Council move to reallocate funds and accept TBD funds to complete Kittleson Road resurfacing. Attachments I A. I Allocation options Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 ATTACHMEN T A Revenue/expenditure allocation options for Council to consider See attached Capital project list (items 1-6) 1. The 2017 crack seal project will come in under budget with engineering cost being less than anticipated. Potential savings: $15,000 -$20,000. 2. 2017 Seal coat project is to be bid out and bids are to be received prior to the 2nd council meeting in April. This project could be awarded by the 2nd council meeting with solid numbers known at that time. Possible savings could result with a low bid. 3. ADA Ramp repair no savings without cutting back on necessary repairs. 4. Downtown tree replacement and paver repair project has been on hold until staff receives further direction from Council. There was only one bid received and the original bid received was higher than engineers estimate. Council rejected all bids. Amount budgeted:$ 100,000. Options regarding the tree project are: a. Rebid the project. Savings:$ O b. Downscale the project to only replace trees that meet certain criteria. Savings: unknown c. Change the project to not replace but only remove trees that are diseased, dead, out grown their vault, create a hazard or some other reason as determined by council/staff. Savings: unknown d. Do nothing and leave the trees as they are for future consideration. Savings: $100,000 5. Developer projects at this time there appears that no projects will be presented to the City. Normally the City will hear about developer projects 6 months in advance. We are into April and the window of opportunity to have a project presented to the City and completed before the end of the year is diminishing. Amount budgeted: $100,000. 6. 2018 Project design is engineering costs associated with new streets. There has been little movement towards the development of new streets. Amount budgeted: $30,000 Additional consideration Part of the cost of the Kittleson road project could be offset with money from the TIB complete streets grant. The TIB money can be used to correct ADA ramps reducing the project amount funded by the TBD. Potential savings $15,000 -$20,000. SCH-G-2017 (Fund 119) CITY OF MOSES LAKE ANNUAL BUDGET 2017 SCHEDULEG CAPITAL REQUESTS -PROJECTS (List in Order of Priority) Note: Please refer to your Capital Improvement Budget for 2017. DEPARTMENT NO. 010 FUND: 119 DEPARTMENT NAME: Mun. Services Dept/STREET FUND (ENGINEERING) DATE: July 29, 2016 Expend-PROJ PROJECT NAME/ 2017 COST PROJECTION 2017 2017 iture NO. DESCRIPTION I NET CITY Object Construction Engineering REQUEST MANAGER Code BUDGET 485 1. 2017 Crack Seal $200,000 $50,000 $250,000 $250,000 485 2. 2017 Seal Coat $700,000 $100,000 $ 800,000 $ 800,000 485 3. ADA Ramp Repairs $120,000 $30,000 $ 150,000 $ 150,000 485 4. Downtown Tree Replacement and $80,000 $20,000 $ 100,000 $ 100,000 Paver Repair 485 5. Developer Projects $100,000 $0 $ 100,000 $ I 00,000 485 6. 2018 Project Design $0 $ 30,000 $ 30,000 $ 30,000 485 7. Virginia and Luta $500,000 $100,000 $600,000 $0 Construction 485 8. Lakeshore Drive $1,000,000 $200,000 $ 1,200,000 $0 485 9. Longview Street and Kinder Road Reconstruction 485 10. Longview Tracts Sidewalk TOTALS To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Shawn O'Brien, Asst. Municipal Services Director April 11, 2017 MOTION Request To Award Sand Dunes Wastewater Treatment Plant Headworks Improvements Legislative History: April 11, 2017 Motion On April 4th staff opened bids for the Sand Dunes Wastewater Treatment Plant Headworks Improvements project. The City received four (4) bids for the work. The bids ranged from $1,142,412.18 to $1,443,971.75. The Engineer's Estimate prepared by Wilson Engineering is $889,635.50. Background The 2017 budget includes $1,000,000 for completing improvements to the headworks at the Sand Dunes Wastewater Treatment Facility. This project will expand the capacity of the headworks, replace the deteriorated shelter and controls, provide a redundant channel and screen, improve flow control, and include improvements to address hydrogen sulfide and odor issues. This project is the Wastewater Division's #1 priority in the 2017 budget. The City has successfully worked with Culbert Construction out of Pasco in the past. Page 1of2 Fiscal and Policy Implications The project will require more that the $1,000,000 included in the 2017 budget for this specific project. The capitol improvement budget for water and sewer projects in 2017 includes funds for other projects that can be used to cover the additional costs of this project. The 2017 budget includes $500,000 for manhole lining, $100,000 for general sewer improvements, and $100,000 for Longview Tracts sewer connections. The Wastewater Division suggests reducing or eliminating the funds directed to these projects before rejecting all bids. The low bid was over $157,000 below the second bid that was received. Wilson Engineering has stated that they just under estimated the cost of the project and they are not aware of any conditions that would lead to lower costs if the project were to be rebid. Options Option Results • Approve a motion to award the Sand Staff will move forward with executing a Dunes Wastewater Treatment Plant contract with the low bidder to complete the Improvements project. work. • Reject all bids. Staff will stop working on this project and wait for further direction from City council. Staff Recommendation Staff requests direction from City Council on how they would like to proceed with this project. Attachments A. Recommendation to Award Letter-Wilson Engineering B. Bid Summary C. Photo of existing headworks site. Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by legal Counsel Page 2 of 2 April 4, 2017 Mr. Shawn O'Brien, P.E. City Engineer City of Moses Lake 321 S. Balsam Moses Lake, WA 98837 Phone: 509-764-3786 'Wilson SURVEY/ENGINEERING VIA E-MAIL 1 page total Re: Moses Lake Sand Dunes Wastewater Treatment Plant Headworks Improvements Bid Review & Recommendation to Award Hello Shawn: The bids for the referenced project have been tabulated and reviewed. Culbert Construction, Inc. is the low bidder. I have reviewed their qualifications and find them qualified to do the work. I recommend Culbert Construction, Inc. be awarded the Contract. Please call if you have any questions or comments. Sincerely, WILSON ENGINEERING, LLC Jeff Christner, P.E. W:\201612016-040 Moses Lake Dunes WWTF Headworks lmpr\Correspondence\Recommendatioo to Award LTR 2017 04 04.doc WILSON ENGINEERING, LLC 805 Dupont Street, Suite 7, Bellingham, WA 98225 T (360) 733-6100 F (360) 647-9061 ww.wilsonengineering.com Wilson Engineering LLC 805 Dupont, Suite 7 Bellingham, WA 98225 360-733-6100 ext. 252 Called By: Bidder's Culbert Construction Pacific Crest Construction, Inc. Harbor Pacific Contractors, Inc. TEK Construction, Inc. For: Sand Dunes 'WWTP Headworks Improvements Project Name Engineer's Estimate 3905 E. "A" St. Pasco, WA 99301 19410 Hwv 99. Suite A PMB 137 19628 -144th Ave. NE Suite A 1980 West Bakerview Rd City of Moses Lake Address Pasco, WA 99301 Lynnwood, WA Woodinville, WA 98072 Bellill!lham, WA 98226 Wilson Engineering LLC Project 11201&-040 Phone 509-544-0229 42!>-513-8979 425-488-7131 360-312-5530 TABULATION OF BIDS RECEIVED Item BASE BID ITEM Unit Unit Unit Unit Unit r;;a.-Otv. Unit Price Amount Price Amount Price Amount Price Amount Price Amount 1 WWTP Headwor!<s Improvements 1 LS s 800, 000. 00 s 800,000.00 $ 1,032.146.79 $ 1,032.146.79 $ 1.188.000.00 $ 1, 188.000.00 $ 1, 185,000.00 $ 1, 185,000.00 $ 1,305,000.00 $ 1,305,000.00 UNIT QUANTITY BID ITEMS 2 Trench Safetv and Shonna 1 LS s 2,000.00 s 2,000.00 $ 3,110.39 $ 3,110.39 $ 2,500.00 $ 2,500.00 $ 1,000.00 $ 1,000.00 $ 3,000.00 $ 3,000.00 3 Boulder Removal 10 CY s 300.00 $ 3,000.00 $ 275.09 $ 2,750,90 $ 100.00 $ 1,000.00 $ 240.00 $ 2.400.00 $ 100.00 $ 1,000.00 4 Bollards 11 EA s 500.00 s 5,500.00 $ 352.62 $ 3,878.82 $ 300.00 $ 3,300.00 $ 900.00 $ 9.900.00 $ 750.00 $ 8.250.00 EXTRA WORK ITEMS 5 Structural Concrete 10 CY s 750.00 s 7,500.00 $ 871 .15 $ 8,711.50 $ 550.00 $ 5.500.00 $ 1,210.00 $ 12,100.00 $ 1,200.00 $ 12,000.00 6 Excavatiun & Fill 100 CY s 25.00 s 2,500.00 $ 49.05 $ 4,905.00 $ 20.00 $ 2,000.00 $ 35.00 $ 3,500.00 $ 30.00 $ 3,000.00 7 5' Wide Sidewalk 100 LF J 40.00 s 4.000.00 $ 32.66 $ 3,266.00 $ 25.00 $ 2,500.00 $ 51.00 $ 5,100.00 $ 60.00 $ 6,000.00 Subtotal IBid Items 1-71 s 824,500.00 $ 1,058,769.40 $ 1,204.800.00 $ 1,219.000.00 $ 1,338,250,00 Sates Tax 17 .9% I IBid Items 1-71 s 65.135.50 $ 83.642.78 $ 95,179.20 $ 96,301.00 $ 105,721.75 Total (Bid Items 1-7> s 889. 635.50 $ 1,142,412.18 $ 1,299,979.20 math error• $ 1,315,301.00 $ 1,443,971.75 \ . ' . \ ·~ • • • \ • ' 1 • • • _____ .. --- ) I . .. -... _ • To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF MOSES LAf<E CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Shawn O' Brien, Asst. Municipal Services Director/City Engineer April 11, 2017 MOTION Request for Approval to Execute Ten Pin Brewery-Waste Discharge Permit Legislative History: I April 11, 2017 I Motion An Industrial Waste Discharge Permit has been prepared for Ten Pin Brewery. Staff is requesting approval for the City Manager to sign the permit. Background City staff and the Department of Ecology have been working with Ten Pin Brewery for the past year to monitor the waste discharge from the brewery. Due to several of the characteristics of their flow not meeting our discharge limits as described in MLMC 13.05.070, it has been determined that an Industrial Waste Discharge Permit will be required. Section 13.05.120 of the MLMC requires City Council approval to permit the wastewater discharge. Fiscal and Policy Implications There are no fiscal implications. Page 1of2 Options Option Results ~~~~--~~~~~~~-~~~~~--+--~~~~~~~. -~~~~~~~ • Approve the request. The industry will continue to discharge to the • Deny the request. Staff Recommendation City's wastewater system. The industry will have to pursue other options for their wastewater. Staff recommends City Council approve a motion to authorize the City Manager to execute the Industrial Waste Discharge Permit No. 22 for Ten Pin Brewery. Attachments A. Memorandum from the Public Works Superintendent B. Industrial Waste Discharge Permit No. 22 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • none Page 2 of2 MEMORANDUM March 31, 2017 To: City Engineer/AMSD From: Public Works Superintendent ~ RE: TEN PIN BREWERY WASTE DISCHARGE PERMIT REQUEST COUNCIL APPROVAL, NEW PERMIT We have prepared Industrial Waste Discharge Permit No. 22, for Ten Pin Brewery. This is a new permit, which is required because the information we obtained during their one-year monitoring period exceeds some parameters outlined in 13 .05.070. Specifically: temperatures up to 109.9 °F, pH as low as 4.98, TDS as high as 1498 mg/L, and BOD5 as high as 1680 mg/L. Although the wastewater characteristics exceed our limits, the total loading to the POTW for TDS and BOD has not and should not impact our Sand Dunes WWTP, provided the flows characteristics remain similar. Ecology has indicated that they will not require a permit at this time, provided that Ten Pin Brewery installs a flow meter, and that they continue to provide information on their wastewater characteristics. With the approval of this permit, Ten Pin Brewery will provide quarterly statements of their flow and characteristics, which we will in- tum, provide to Ecology. We request City Council to approve Industrial Waste Discharge Permit No. 22 for Ten Pin Brewery, which will allow Ten Pin Brewery to continue their discharge to the POTW. Without the City's approval, Ten Pin Brewery will either need to either discontinue their connection to the POTW, or they will be in violation of the municipal code. We have three original signed copies for the City Manager's signature, to execute the permits, if approved. cc: Wastewater Division Supervisor enc. Copy of Permit No. 22 signed by Ten Pin Brewery, Swnmary of discharge characteristics for one year Introduction CITY OF MOSES LAKE INDUSTRIAL WASTE DISCHARGE PERMIT NO. 22 Ten Pin Brewery 1149 N. Stratford Road Moses Lake, Washington 98837 Effective Date: May I, 2017 Expiration Date: May I, 2022 This wastewater discharge pennit is issued by the City of Moses Lake (City) to Ten Pin Brewery (Pennittee). This permit authoriz.es the Pennittee to discharge Process Wastewater from the facility at 1149 N Stratford Road to the City's Dunes POTW in accordance with the conditions of this permit. The pennit becomes effective as of the date signed. General Conditions l. All discharges and activities authorized by this permit shall be consistent with the tenns and conditions of this pennit. The discharge of any wastewater with discharge rates or characteristics that exceed this permit shall constitute a violation of the terms and conditions of this permit. Whenever the Pennittee refuses to take corrective action or continues to violate terms and conditions of this permit, the City may impose civil penalties; terminate this permit, or both. Termination of this permit may require disposal of the process wastewater in some manner other than into the private sewer or side sewer tributary to the Dunes POTW, at the expense of the Permittee. 2. All facility changes that could result in a significant deviation in the permitted characteristic of pollutants discharged to the Dunes POTW shall be reported to the City. Significant adverse deviations in characteristics of pollutants shall be submitted to the City for review and approval before discharging to the Dunes POTW. No significant change shall be made until plans have been approved by the City, and a new or modified permit has been issued. This permit does not authorize new connections, increased flows, or significant changes. 3. The diversion or bypass of any discharge from any pre-treatment facility, utilized by the Pennittee to maintain compliance with the terms of this permit, is prohibited, except where unavoidable to prevent loss oflife, severe property damage, or as provided in the SPECIAL CONDITIONS of this permit. The procedures outlined in Paragraph 4 of the GENERAL CONDITIONS shall be followed in the event of such a diversion or bypass to the Dunes POTW. 4. In any event that causes a violation of the discharge rates or characteristics authorized by this permit, the Permittee shall take the following actions: a. Immediately stop, contain, and clean up the unauthorized discharge and correct the problem. b. Immediately notify the City so steps can be taken to prevent damage to the Dunes POTW. c. Submit a written report within fifteen (15) business days of the event, describing the breakdown, the actual quantity and quality of the resulting discharge, the corrective action taken, and the steps taken to prevent a recurrence. d. Pay reasonable costs incurred by the City that are associated with a breakdown, accident, or other cause that is attributable to such event. e. Pay a penalty for each occurrence of non-conformance with the conditions of this permit, as may be assessed in accordance with the Moses Lake Municipal Code. Ten Pin Brewery Discharge Permit No. 22 Page 1 General Conditions (continued) 5. Compliance with the above requirements does not relieve the Pennittee from responsibility to maintain continuous compliance with the conditions of this permit or the resulting liability for failure to comply. 6. The Pennittee shall adequately maintain and efficiently operate all treatment and control facilities or systems installed or used by the Permittee to achieve compliance with the terms and conditions of this pennit. 7. lfany of the following findings have been discovered or reported to the City, the City will provide a written notice to the Permittee. The written notice by the City will describe the findings and any actions that will be taken by the City or required of the Pennittee. In addition to actions previously described in Item 4, the permit may be amended, suspended, or revoked in whole or in part. Within ten (10) business days of receiving the written notice, the Permittee may request a hearing before the City Council, to dispute the findings or to request a revision to actions described. The City Council's determination will be final. a. Violation of any tenns or conditions of this permit. b. Obtaining this permit by misrepresentation or failure to fully disclose all relevant facts. c. A change in any condition that requires a permanent reduction or elimination of wastewater discharge to the Dunes POTW. 8. The Pennittee shall allow authorized representatives of the City to perform the following actions: a Enter portions of the premises where effluent sources, disposal systems, or records are kept. If an escort for the premises is requested by either the City or the Permittee, the Permittee shall provide the escort. b. Inspect monitoring equipment and monitoring methods required by this permit. c. Sample any effluent or pollutants that discharge to the POTW. d. Review test results and test methods. 9. The Permittee shall comply with all current federal, state, and local statutes, ordinances, and regulations. If the State's Waste Discharge Permit to the City of Moses Lake is revised to require more stringent limits on the Permittee's discharge to the Dunes POTW, the requirements of this permit may be revised by the City by providing written notice to the Pennittee. IO. Within ten (JO) business days of receiving the written notice ofrevisions by the City, the Pennittee may request a hearing before the City Council, to dispute the revisions. Depending on the magnitude of the changes, the Permittee, and City, may negotiate a compliance schedule that will allow the Pennittee to implement the required revisions over a specified period. l l. This permit does not authorize discharge into public waters of Washington State. Any discharge to public waters of Washington State is subject to applicable regulations administered by Ecology. 12. Costs incurred by the City in handling, treating, monitoring, and disposing of the Pennittee's process wastewater shall be borne by the Pennittee in the rate structure set forth by the City. The City may set forth the various fees in accordance with the Moses Lake Municipal Code. l 3. The Permittee shall submit an application for permit renewal at least 180 days prior to the expiration date of the pennit. In the event that the City does not respond within the allotted 180-day period, the existing permit shall remain in force until the revised permit is issued. 14. The Permittee shall pay fees associated with this permit as established by the Moses Lake Municipal Code. The City may revoke this permit if the permit fees are not paid. Ten Pin Brewery Discharge Pennit No. 22 Page2 Special Conditions To detennine the level of corrosion attributable to the process wastewater discharge, the City may require the Pennittee to develop a corrosion monitoring system. The system shall consist of metal samples or other material placed in pipes, wet wells of pump stations, and other appropriate locations affected by the process wastewater discharge. By comparing the rate of corrosion with the rate of control samples placed in wastewater not affected by the process wastewater discharge, any increases in the rate of corrosion may be monitored. Such analyses of samples shall be carried out periodically by a firm experienced in corrosion testing and evaluation. All analyses and tests shall be at the Permittee's expense. Such analyses and tests shall be performed in a manner and at locations that are acceptable to both the Pennittee and the City. Based upon the analyses, the Permittee shall pay for damages to the Dunes POTW, and for additional protective measures to the Dunes POTW, including any or all of the following items: installation of cathodic protection systems; installation of protective linings for pipes, manholes, and tanks; replacement of equipment, pipes, and appurtenances; structural modifications; and other measures as directed by the City. The biological and physical operations at the City's wastewater treatment plant shall not be impaired by the Permittee's wastewater discharge. The City's wastewater treatment plant is an extended aeration activated sludge system. Processes at the plant include influent pH & conductivity monitoring, grit removal, aeration, clarification, solids removal, flow measurement, ultraviolet (UV) disinfection, and infiltration. If the City determines that any biological or physical processes in the wastewater treatment plant are negatively impacted by the Pennittee's process wastewater discharge, the Permittee shall immediately take actions on the Permittee's operations to ensure proper operation of the wastewater treatment plant. Effluent Limits During the period of this permit, the Permittee is authorized to discharge Process Wastewater to the Dunes POTW, subject to the specified flow, concentration, and monitoring requirements. Process wastewater shall be monitored and discharged to the Dunes POTW and shall not exceed a maximum weekly average of 15,000 gallons per day. At no time shall the discharge exceed 25 gallons per minute average over any single sixty minute period. The effluent limits for the discharge to the Dunes POTW are shown in Table I: Effluent Limits, Outfall No. 00 I. Outfall No. 00 I is a sampling location downstream of the separation tank and prior to discharge to the Dunes POTW. Limits of effluent characteristics that are not specifically listed in this permit shall be as set forth in City of Moses Lake Municipal Code, Chapter 13.05, Sewer Regulations, as of the date of this permit. In order to meet the effluent limits, the Permittee shall provide facilities as specified herein. When required, pretreatment and storage facilities shall be designed and operated by the Permittee in a manner such that the wastewater complies with the flow and concentration limits established herein. During emergency conditions, or when the effluent cannot meet the conditions of this permit, the Permittee shall divert the flow, collect the wastewater, and re-treat the effluent. If the effluent limits cannot be achieved by the onsite treatment system, the Permittee shall collect the effluent and send it off site for disposal in accordance with applicable regulations. Ten Pin Brewery Discharge Permit No. 22 Page3 Effluent Limits Continued Beginning on the date of issuance and lasting thru the expiration date of this permit, the Pennittee is authorized to discharge Process Wastewater to the Dunes POTW sewer system subject to the following limits: Parameter Averal!e Weeklv • Maximum Dailv D Flow, 20d 15.000 20d Total Dissolved Solids (TDS) I 251bs/day D Biochemical Oxvl!en Demand (BODs) 40 lbs/day b Total Susoended solids (TSS) 45 lbs/day u e Temperature 104 °F Parameter Minimum Maximum pH 6.0 11.0 Average weekly: effluent limit means the highest allowable average of daily discharges over a calendar week. To calculate the discharge value a to compare to the limit, you add the value of each daily discharge measured during the calendar week and divide this sum by the total number of daily dischar1tes measured. Maximum Daily: effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured b during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day. For other units of measurement, the daily discharge is the average measurement of the pollutant over the day. This does not aoolv to oH. c If the TSS exceeds maximum allowable limit the separation tank shall be emptied. Monitoring Requirements The Perrnittee shall monitor the wastewater and production according to the following schedule: Table 2: Effluent Monitorine Reauirements Outfall 001-Process Wastewater to Dunes POTW Parameter Units Samplin2 Frequency Sample Type Flow Gallons per day (GPO) Continuous • Metered• pH (min, max) Standard Units (S.U.) Weeklv Cleanine Cvcle d Grab' Temoerature op Weekly Cleaning Cycled Grab' Total Suspended Solids ITSS) mP.IL 4NearD Grabe TSS lbs/day< 4NearD Calculated Total Dissolved Solids (TDS) mefl 4Near' Grab' TDS lbs/day< 4Near 11 Calculated Biochemical Oxygen Demand mg/L 4Nearb Grabe (BOD,) BOD lbs/dav c 4Near b Calculated Continuous means uninterrupted except for brief lengths of time for calibration, for power failure, or for unanticipated equipment repair or a maintenance. A flow metering devise shall be installed in the waste stream after the separation tank and prior to discharge to the POTW within one year of the permit's effective dnte. Until this time flows will be estimated. b 4Near means samples shall be taken in March, June, August and December. Report data to the City by April 151h, July 151n, September I 51b, and January I 51h The Permittee shall sample durinJ?: a cleaning cycle dischar2e for these parameters. c Grab means an individual sample collected over a fifteen (I 5) minute, or less period. d Weekly Cleaning cycle means any discharge to the City's POTW. Samples shall be collect«! in the manhole prior to the discharge to the DunesPOTW. e . (flow,gpd) lbs/day= (concentration. mg/l)x l,OOO,OOO x B.34 Ten Pin Brewery Discharge Pennit No. 22 Page4 Sampling and Analytical Procedures Samples and measurements taken to meet the requirements of this permit shall be representative of the volume and nature of the monitoring parameters, including representative samples of unusual discharges or discharge conditions such as bypasses, upsets, and maintenance-related conditions affecting effluent quality. Sampling and analytical methods used to meet the water and wastewater monitoring requirements specified in this permit shall confonn to the latest revision of the following rules and documents unless otherwise specified in this pennit or approved in writing by Ecology. a. Guidelines Establishing Test Procedures for the Analysis of Pollutants Contained in 40 CFR par/ J 36 b. Standard Methods for the Examination of Water and Wastewater (APHA) Flow Measurement, Field Measurement, and Continuous Monitoring Devices The Pennittee Shall: I. A flow-metering device shall be installed within I year of the effective date of this agreement. 2. Select and use appropriate flow measurement, field measurement, and continuous monitoring devices and methods that are consistent with accepted scientific practices. 3. Install, calibrate, and maintain measurement devices to ensure the accuracy of the measurements is consistent with the accepted industry standard, the manufacturer's recommendation, and approved O&M manual procedures for the device and the waste stream. 4. Use field measurement devices as directed by the manufacturer. Reagents shall not be used beyond their expiration dates. 5. Calibrate flow-monitoring devices not less than once per year, or as otherwise specified by the manufacturer. 6. Maintain calibration records for at least three years. Reporting and Record Requirements The Pennittee shall monitor and report in accordance with the conditions set forth in this permit. Falsification of the information submitted to Ecology or to the City is a violation of the terms and conditions of this permit. Monitoring results required by this permit shall be submitted in paper form by the I 5111 day of the month following the sampling period and delivered to each of the addresses listed below. Submit a paper copy of the DMR by the 151h day of the month following the monitoring period to: Attn: Michael G. Moro Public Works Superintendant City of Moses Lake 11789 Rd. 4 NE Moses Lake, WA. 98837 mmoro@cityofml.com Ten Pin Brewery Attn: Tony Pfluger Wastewater Division Supervisor City of Moses Lake P.O. Box 1579 Moses Lake, WA. 98837 tpfluger@cityofml.com Discharge Permit No. 22 Attn: Llyn Doremus Hydrogeologist, Pennit Manager Water Quality Program Department of Ecology 4601 N. Monroe St. Spokane, WA. 99205-1295 ldor46 l@ecy.we.gov Pages Records Retention Records of all monitoring infonnation shall be retained by the Pennittee for at least three (3) years, and longer as required by litigation or as requested by the City. Such infonnation shall include all calibration and maintenance records, all original recordings for continuous monitoring instrumentation, and copies of all reports required by this pennit. Laboratory accreditation The Pennittee shall ensure that all monitoring data is prepared by a laboratory registered or accredited under the provisions of Chapter 173-50 WAC, .. Accreditation of Environmental Laboratories". However, flow, temperature, settleable solids, conductivity, pH, and internal process control parameters are exempt from the accreditation requirements of Chapter 173-50; but, the Permittee shall obtain accreditation for conductivity and pH if accreditation or registration is required for other parameters. Request for Reduction in Monitoring The Pennittee may request a reduction of the sampling frequency after twelve (12) months of monitoring. The City will review each request, and if approved, the reduction will be either included when the permit is reissued, or by a permit modification. To request a reduction in the sampling frequency, the Permittee shall provide the following to the City: I. Provide a written request. 2. Clearly, state the parameters for which reduced monitoring is requested. 3. Clearly, state the justification for the requested reduction. Waste Preventative Practices The following methods shall be used by the Permittee to reduce or eliminate contaminant loading to the Dunes POTW: I. Chemicals shall be stored in a manner that will prevent entry of these solutions into the Dunes POTW or waters of the state. All chemicals shall be stored using best management practices. 2. Pretreatment and storage systems shall be maintained continuously by the Permittee, in satisfactory and effective operational condition, and shall be accessible to the City at all times. 3. The Pennittec shall designate a representative whose responsibilities shall include the operation and maintenance of pretreatment and storage facilities, monitoring requirements, permit compliance, and all other aspects of the process wastewater discharge. The City may contact the designated representative, at any time, to discuss matters related to the process wastewater discharge to the Dunes POTW. 4. The Pennittee is liable for all damages directly attributable to its wastewater discharge, exclusive of normal wear and tear. Penninee shall not be jointly and severally liable for the damage caused by any other party, but shall only be liable for its pro-rata share of damages that are directly attributable to the Penninee's wastewater discharge. Attributable damages include those that may be caused by the wastewater collection system, pump stations, wastewater treatment plant, receiving water degradation, or any combination of these items. 5. In the event that a hazardous petroleum or radioactive material spill reaches the Dunes POTW, the Permittee shall notify the City immediately. 6. Separation tank shall be cleaned annually or when TSS results exceed maximum allowable limit. Ten Pin Brewery Discharge Permit No. 22 Page6 Reporting Permit Violations The Permittee shall take the following actions when a non-emergency violation of permit conditions is discovered: I. Immediately stop, contain, and cleanup unauthorized discharges; or otherwise stop the noncompliance and correct the problem. 2. Contact the City within 24-hours by phone or E-mail. Emergency Contact Information I. Tony Pfluger, Wastewater Division Supervisor 2. Michael G. Moro, Public Works Superintendant 3. Multi-Agency Communications Center Non-Emergency Contact Information I. Tony Pfluger, Wastewater Division Supervisor 2. Michael G. Moro, Public Works Superintendant 764-3966 or tpfluger@cityofml.com 764-3949 or mmoro@cityofml.com 91 I emergency 764-3966 or tpfluger@cityofml.com 764-3949 or mmoro@cityofml.com 3. Multi-Agency Communications Center 762-1160 non-emergency (for emergency, call 911) Permittee Contact information The ?ermittee authorizes the following personnel to be contacted regarding this permit. Facility Contact: I. Mr. Jim Madden 509-750-0396 or jim@tenpinbrewing.com Responsible Official: 2. Mr. B. J. Garbe CEO bj@lakebowl.com The Permittee shall notify the City whenever the contact(s) shown are revised. Ten Pin Brewery Discharge Permit No. 22 Page 7 Glossary City; The City of Moses Lake, a municipal corporation of the State of Washington, or its duly authorized agents or representatives. Composite Sample: A mixture of grab samples collected at the same sampling point at different times, formed either by continuous sampling or by mixing discrete samples. May be time-composite (collected at constant time intervals) or flow-proportional (collected either as a constant volume at time intervals proportional to stream flow or collected by increasing the volume of each aliquot as the flow increased while maintaining a constant time interval between the aliquots. Constj(Uent: Any of the pollutants or potential pollutants found in the process wastewater. Effluent Limits: Flow, concentration, pH and mass loading limits for wastewater discharged to the POTW by the Permittee. Environmental Protection Agency: Federal environmental regulatory agency. Equalization Basin: The Permittee's final containment structure for process wastewater to be discharged to the POTW. Hazardous Material: Any of the dangerous or extremely dangerous wastes identified in the Washington Administrative Code Chapter 173-303. Monitoring; The program offlow and constituent determination outlined to insure compliance with the effluent limits and to define the flow and constituent levels in an expanded scope for the wastewater discharged to the POTW. Permjttee: Ten Pin Brewery POTW. (Public Owned Treatment Works): The system of gravity sewers, force mains, pumps stations, and wastewater treatment plant owned by the City. Pre-treatment and Storage: The facilities designed, constructed, and operated by the Permittee to alter process wastewater, prior to discharging to the Dunes POTW, to comply with the effluent limits. Process Wastewater: Water discharged as a by-product of any of the various industrial processes. Radioactive Waste: Any materials defined as radioactive in the Washington Administrative Code, Title 246 or appropriate Federal regulations. Sanitarv Wastewater: Wastewater generated by non-industrial activities, typically, domestic wastewater. Ten Pin Brewery Discharge Permit No. 22 Page 8 Jn witness whereof, the parties hereto have caused this pennit to be executed in duplicate by their respectively authorized officers or representatives. CITY OF MOSES LAKE Municipal Services Department 40 I South Balsam P. 0. Drawer 1579 Moses Lake, WA 98837 John M. Williams, City Manager Ten Pin Brewery 1149 N Stratford Road MOSES LA.KE, WASHINGTON 98837 By:--''--~----1-·-~-+--~------~~ Ten Pin Brewery Date _____ _ Discharge Permit No. 22 Page9 To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF HOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Dev Dir/Deputy City Manager April 11, 2017 Motion 123 9th Avenue -The Greens -Plat Extension Request Legislative History: l April 11, 2017 I Motion Attached is a request to extend the preliminary plat approval for "The Greens" Planned Unit Residential Development (PURD), located at 123 9th Avenue. Northlake Capital Development, has recently purchased the PURD and is requesting the extension in order to rebrand, rename, and market the development. The PURD development will maintain the approved plat layout but will propose new floor plans and exterior elevations. Background The City Council approved the preliminary plat on May 9, 2007. The Council approved the final plat for a portion of the project on March 10, 2009. The remainder was proposed to be developed as Phase 2. Due to the economic downturn, the previous development owners elected not to move with Phase 2. Approval for Phase 2 expires May 9, 2017. Without an extension, after that date, the project would need to start over with a new preliminary plat, and in this case, a new planned unit development. Page 1of2 Fiscal and Policy Implications If an extension is not granted there would be fiscal implications for the new owners given they would need to start over an incur Engineering and Surveying costs. Options Option Results • Approve the request for extension of PURD project moves forward with Phase 2. the preliminary plat. -----·-·--------------------+-----------------·----• Take no action. Staff Recommendation The PURD project does not move forward and will need to go through the planning process again for future development plans. Staff recommends that the City Council consider the approval of a one year extension of the preliminary plat. Attachments A. Proponent's request B. Maps(2) c. Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 March 29, 2017 City of Moses Lake Balsam Ave. Moses Lake WA 98837 Attn. Anne Henning • NORTHLAKE C API TAL• 0£VEL OPMENT RECEIVED COMMUNITY DEVELOPMENT MAR 2 9 2016 PLAN fJING /'.'.'" qUILDING CITY(.',-f1,.L-0E::, L ,;KE Re: The Greens new ownership. Request for plan and exterior elevation change. 123 E Ninth Ave. Dear Anne This letter is a formal request to be put on the City Council April 11th docket to ask for an extension of the Planned Unit Development for the Greens Project located at 123 E Ninth Ave. As you know Northlake Capital and Development of Seattle has been brought in by the previous owners of the project to complete the process. We will be renaming the Development and Branding. Northlake has Hired CDA PRISCHER ARCHITECTS of Edmonds WA. To help to facilitate a new look and vision for the project. They will have new exterior elevations and floor plans for the Council's review on the 11th. Please let me know what else you might need. 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