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01122016__________________________________________________________________________________________________ _________________________________________________________________________________________________ Moses Lake City Council Karen Liebrecht, Council Member | Don Myers, Council Member | Bill Ecret, Council Member | Ryann Leonard, Council Member Dr. David Curnel, Council Member | Todd Voth, Council Member | Mike Norman, Council Member January 12, 2016 – 7:00 pm City Council Meeting Agenda Call to Order – 7:00 pm Roll Call Pledge of Allegiance Oath of Office – Newly Elected Officials Selection of Mayor & Deputy Mayor Oath of Office - Mayor Citizen’s Communications – Identification Citizens who would like to address the council during Citizen’s Communication or during a Public Hearing, should complete one of the blue speaker request cards and submit it to the Executive Secretary. Citizen Communications is a time in which you may address Council on any topic RELATED TO CITY MATTERS that is not already on tonight’s agenda. Any public hearings that are noted on tonight’s agenda will be announced when opened. Presentations and Awards Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. Approval of Minutes – December 22, 2015 b. Approval Bills and Checks Issued c. Set Date for Public Hearing – Water Efficiency Goals January 12, 2016, City Council Meeting – Page 2 Consent Agenda - continued d. Set Date for Public Hearing – MLMC 18.40 – Industrial Zones e. Accept Easement – Bernhardt f. Sun Terrace Major Plat 2 & 4 – Plat Alterations Commission Appointments Consideration of Bids & Quotes Petitions/Communications/Public Hearings Ordinances/Resolutions #2 a. Ordinance – Amend 2015 Budget – 2nd Reading b. Ordinance – Tax Levy – Single Reading c. Resolution – Accept Donation from Walmart – Fire Dept d. Resolution - Accept Cash Donation from Friends of the Moses Lake Dog Park – Parks Dept Request to Call for Bids Referrals from Commissions Other Items for Council Consideration #3 a. ML LEOFF 1 Disability Board Council Representative b. Grant Transit Authority Executive Board of Directors Council Representative c. Annexation – Northwest United Properties Public Questions/Comments – Non-Agenda Items Council Communications City Manager Reports Executive Session Pursuant to RCW 42.30.110(1)(g) & (i) – To Review the Performance of a Public Employee and Discuss with Legal Counsel Representing the Agency Litigation Adjournment MOSES LAKE CITY COUNCIL December 22, 2015 DRAFT Council Present: Dick Deane, Bill Ecret, Karen Liebrecht, Todd Voth, David Curnel, and Jon Lane Absent: Jason Avila The meeting was called to order at 7 p.m. by Mayor Deane. PLEDGE OF ALLEGIANCE: John Williams, City Manager, led the Council in the flag salute. PRESENTATION AND AWARDS Police Department: Letters of Commendation were read that recognized the efforts of Officer Nie Stewart and Officer Scott Ent as being above and beyond the duties of Police Officers to aid persons in need. Chief Ruffin also recognized Officers Randy Moore and Adam Monroe for their efforts above and beyond the normal duties of Police Officers. Council Members: Plaques were given to outgoing Council members Jon Lane, Dick Deane, and Jason Avila. CONSENT AGENDA Minutes: The minutes of the November 24 meeting were presented for approval. Approval of Claims, Prepaid Claims, Checks. and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of December 22, 2015 the Council does approve for payment claims in the amount of $944,016.31; prepaid claims in the amounts of $59,900.28 and $95,485.23; claim checks in the amount of $1,582,365.43; and payroll in the amount of $313,554.43. Resolution -Abandon Easement -Bernhardt: A resolution was presented which abandons an easement located in Lots 1 -8, Bernhardt Major Plat. Action Taken: Mr. Lane moved that the Consent Agenda be approved, seconded by Dr. Curnel, and passed unanimously. COMMISSION APPOINTMENTS PLANNING COMMISSION Mayor Deane requested Council confirmation of the re-appointments of Richard Penhallurick and Todd Lengenfelder to the Planning Commission. Action Taken: Mr. Voth moved that the re-appointments of Richard Penhallurick and Todd Lengenfelder be confirmed, seconded by Mr. Lane. and passed unanimously. CONSIDERATION OF BIDS AND QUOTES WELL DR ILLING PROJECT -2015 The City received six bids for the 2015 Well Drilling Project. This project includes a base bid for drilling three new wells and an additive for a fourth well. Action Taken: Mrs. Liebrecht moved that the bid be awarded to Tacoma Pump and Drilling in the amount of $321,434.10, seconded by Dr. Curnel, and passed unanimously. PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS COMMUNICATION -FRIENDS OF MOSES LAKE DOG PARK Rick Sera and Greg Beechen, representing the Friends of the Moses Lake Dog Park, expressed their City Council Minutes: 2 December 22, 2015 appreciation for the City's permission to place on the dog park on City property and the support of the community for this project. Spencer Grigg, Parks and Recreation Director, provided some background on the property and mentioned that it is also part of the 100 year flood plain ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND COMPREHENSIVE PLAN & REZONE REQUESTS -2N° READING An ordinance was presented which amends the Comprehensive Plan by updating the Transportation Element and providing for two site-specific land use designation changes and zone changes. The site-specific land use designation changes are for property located at the corner of Owen Road and Harris Road from Commercial to High Density Residential and the C ity's former firing range located on Randolph Road from Public to Industrial. The ordinance adopting the 2015 Comprehensive Plan Amendments and Zone Changes to be consistent with the amendments was read by title only. Action Taken: Dr. Curnel moved that the second reading of the ordinance be adopted, seconded by Mrs. Liebrecht, and passed unanimously. ORDINANCE -AMEND 2015 BUDGET -2No READING An ordinance amending the 2015 budget was presented. The ordinance amending the 2015 budget for the City of Moses Lake, Washington, was read by title only. Mr. Voth felt that the resolutions pertaining to inter-fund loans should be adopted prior to consideration of the amended budget. W . Robert Taylor, Finance Director, stated that the order in which the budget amendment and inter-fund loans are considered is not critical as there will need to be further amendments to the budget when the end of the year bills are received. John Williams, City Manager, pointed out that the inter-fund loans would be included in the next budget amendment. Action Taken: Mrs. Liebrecht moved that the second reading of the ordinance be adopted, seconded by Mr. Lane, and passed unanimously. ORDINANCE -AMEND 2015 BUDGET -1sr READING An ordinance amending the 2015 budget was presented. The ordinance amending the 2015 budget for the City of Moses Lake, Washington, was read by title only. Mr. Voth pointed out that the Council will be considering two inter-fund loans later in the meeting and felt that they should be included in the budget amendment ordinance. W. Robert Taylor, Finance Director, explained that the need for the inter-fund loans was discovered after the budget amendment ordinance was nearly complete and so they will be included in the next budget amendment that will also cover expenditures and revenues through December 31 . Action Taken: Mr. Ecret moved that the first reading of the ordinance be adopted, seconded by Mr. Lane, and passed unanimously. ORDINANCE -2016 BUDGET -1sr READING An ordinance was presented which adopts the 2016 budget. City Council Minutes: 3 December 22, 2015 The ordinance adopting the budget for the City of Moses Lake, Washington for the year of 2016 was read by title only. W. Robert Taylor, Finance Director, stated that the budget has been balanced by eliminating $4,000,000 of capital improvements. He mentioned that the City's financial situation will have to be addressed at the beginning of 2016. Action Taken: Mrs. Liebrecht moved that an emergency be declared and the ordinance be adopted on a single reading, seconded by Mr. Lane, and passed unanimously. ORDINANCES -TAXES -SINGLE READING Ordinances were presented which fix the estimated amount to be received by the City from property taxes in 2016 and establishes the substantial need. W. Robert Taylor, Finance Director, explained the reasons for adopting the new ordinances. The ordinance repealing Ordinances 2786 and 2787 and levying the annual property tax to provide revenue for the City of Moses Lake, Washington, for the fiscal year ending December 31, 2016 was read by title only. Action Taken: Mr. Lane moved that an emergency be declared and the ordinance be adopted on a single reading, seconded by Mrs. Liebrecht, and passed unanimously. The ordinance providing for substantial need to increase the regular property tax limit factor above the rate of inflation pursuant to RCW 84.55.0101 was read by title on ly. Action Taken: Dr. Curnel moved that an emergency be declared and the ordinance be adopted on a single reading, seconded by Mrs. Liebrecht, and passed unanimously. RESOLUTION -CHECKS A resolution was presented which names those employees authorized to sign checks on behalf of the City. The resolution naming those employees authorized to sign checks on behalf of the City of Moses Lake was read by title only. Action Taken: Mr. Ecret moved that the resolution be adopted, seconded by Dr. Curnel, and passed unanimously. RESOLUTION -INTER-FUND LOAN A resolution was presented which provides for an inter-fund loan from the Water/Sewer Fund to the Sanitation Fund. The resolution authorizing an inter-fund loan to the Sanitation Fund 490 from the Water/Sewer Fund 41 O was read by title only. Action Taken: Mr. Lane moved that the resolution be adopted, seconded by Dr. Curnel, and passed unanimously. RESOLUTION -INTER-FUND LOAN A resolution was presented which provides for an inter-fund loan to the Ambulance Fund from the Water/Sewer Fund. The resolution authorizing an inter-fund loan to the Ambulance Fund 498 from the Water/Sewer Fund 41 O was read by title only. Action Taken: Mr. Voth moved that the resolution not be considered, seconded by Mr. Ecret, and failed with Mr. Ecret and Mr. Voth in favor and Mr. Lane, Dr. Curnel, Mrs. Liebrecht, and Mayor Deane opposed. City Council Minutes: 4 December 22, 2015 Mr. Voth stated that he voted in favor of the 2016 budget ordinance with the understanding that this inter-fund loan resolution would not be considered by the Council at this meeting. Mr. Ecret stated that it was also his understanding that this inter-fund loan resolution would not be considered by the Council at this time. There was some discussion by the Council. Action Taken: Mr. Lane moved that the resolution be adopted, seconded by Dr. Curnel, and passed with Mr. Lane, Mrs. Liebrecht, Dr. Curnel, and Mayor Deane in favor and Mr. Voth and Mr. Ecret opposed. Mr. Voth changed his affirmative vote on the ordinance adopting the 2016 budget to a negative vote. RESOLUTIONS -NUISANCE ABATEMENTS COSTS Resolutions were presented which affirm the Council's prior authorization to staff to collect the funds expended for the nuisance abatements at 1061 Division, owned by Bonita Evens, 826 Grand, owned by Bryan Starrett, Farm Unit 224, Block 41 , owned by Columbia Basin Investment Group, and 2404 Lakeside, owned by Vona L. Gibson Estate. The resolution establishing the billing to be imposed against Bonita Evens as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Mr. Ecret moved that the resolution be adopted, seconded by Dr. Curnel, and passed unanimously. The resolution establishing the billing to be imposed against Bryan Starrett as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Mr. Lane moved that the resolution be adopted, seconded by Mr. Ecret, and passed unanimously. The resolution establishing the billing to be imposed against Columbia Basin Investment Group as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Mr. Voth moved that the resolution be adopted, seconded by Dr. Curnel, and passed unanimously. The resolution establishing the billing to be imposed against Vona M. Gibson Estate as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Dr. Curnel moved that the resolution be adopted, seconded by Mr. Lane, and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION HUNTING In October the Council granted permission for hunting of geese within the City's limits due to the damage they were causing to the crop on property within the City's limits. Gilbert Alvarado, Community Development Director, stated that the Council gave permission for the hunting of geese by family members only. The City has received a number of complaints abut hunting on this property City Council Minutes: 5 December 22, 2015 and upon investigation by staff it was found that there were guided hunting parties on this property. Shane Palmer, 712 S. Hamilton Road, owner of the property, stated that he planted a grass seed crop in the fall. Since the property is adjacent to the lake, the geese were eating the crop. The use of coyote decoys and streamers were not effective. He mentioned that hunting the geese helps a great deal but the hunting has to continue on a recurring basis. There was some discussion. Action Taken: Mr. Ecret moved that the existing no hunting regulations be enforced, seconded by Mr. Voth. There was additional discussion on other methods to keep the geese away or ways to monitor the hunting by family members only. The motion passed with Mr. Ecret, Mr. Voth, Dr. Curnel, and Mrs. Liebrecht in favor and Mr. Lane and Mayor Deane opposed. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS COUNCIL Richard Teals, 311 Northshore Drive, thanked Mr. Lane and Mr. Deane for their service to the community. COUNCIL QUESTIONS AND COMMENTS MUNICIPAL AIRPORT Mr. Voth stated the City does not have a contract for snow removal at the Municipal Airport because of an issue with the recommended amount of required insurance. He mentioned that Jackson Aviation has been plowing the snow but there needs to be a resolution of this issue. John Williams, City Manager, stated that the amount of the liability insurance is only a recommendation from WCIA and the issue can be resolved by staff. CITY MANAGER REPORTS AND COMMENTS WALMART -SHOP WITH A COP PROGRAM John Williams, City Manager, stated that on December 18 several Police Officers and Grant County Sheriffs participated in the Walmart "Shop with a Cop" program. This is a program that has uniformed officers help under privileged children and their families shop at Walmart in an effort to make their Christmas a little brighter. PROJECTS UPDATE Gilbert Alvarado, Community Development Director, provided a list of the on-going projects in the City. ELECTION OF MAYOR -PROCESS Katherine Kenison, City Attorney, provided a memo and attachments outlining the history over the last few years of the Council's process for the election of the Mayor and Deputy Mayor. She pointed out that Resolution 3361 adopted in 2013 set forth the process for the election of the Mayor and Deputy Mayor and also provides that the election of the Mayor and Deputy Mayor shall be pursuant to state statue. Since the process adopted under Resolution 3361 is in conflict with state statute, she recommended that the resolution be rescinded. She also pointed out that the process actually used was not the one spelled out in the resolution. There was considerable discussion. Action Taken: Mr. Ecret moved that Resolution 3361 be repealed, seconded by Dr. Curnel , and passed unanimously. City Council Minutes: 6 December 22, 2015 Mayor Deane stated that the positions of Mayor and Deputy Mayor are important and that those positions should be rotated among all Council members. Action Taken: Mr. Deane moved that the process for election of a Mayor and Deputy be adopted as outlined in Resolution No. 3361 with the elimination of number 4 under the resolved, seconded by Mr. Lane, and passed with Dr. Curnel, Mrs. Liebrecht, Mr. Lane, and Mayor Deane in favor and Mr. Voth and Mr. Ecret opposed. Action Taken: Mr. Lane moved that the vote for Mayor and Deputy Mayor be by hand or verbal vote, seconded by Dr. Curnel, and passed with Dr. Curnel, Mrs. Liebrecht, Mr. Lane, and Mr. Ecret in favor and Mr. Voth and Mayor Deane opposed. The regular meeting was adjourned at 9: 10 p.m. ATTEST Dick Deane, Mayor W . Robert Taylor, Finance Director DATE 1/07/16 TIME 13:28:38 LAKE PAGE 1 XAPPRVD C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 01/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 2M COMPANY INC 00004450 0000075680 44.43 MISC SUPPLIES ====================== TOTAL: 44.43 ACE HARDWARE 00006538 0000075939 40.95 MISC SUPPLIES 0000075927 98.12 MISC SUPPLIES ====================== TOTAL: 139. 07 AMERICAN LINEN 00004927 0000075758 239.54 LINEN SERVICES ====================== TOTAL: 239.54 CASCADE ANALYTICAL INC 00005014 0000075417 931.12 SAMPLE TESTING 0000075417 3,384.94 SAMPLE TESTING ====================== TOTAL: 4,316.06 CINTAS CORPORATION LOC 607 00000271 0000075440 33.66 SHOP TOWELS/UNIFORMS 0000075440 33.66 SHOP TOWELS/UNIFORMS 0000075440 399.77 SHOP TOWELS/UNIFORMS ====================== TOTAL: 467.09 CSWW, INC dba NO 40 OUTFITTERS 00001701 0000075936 192 .46 MISC SUPPLIES 0000075865 154.10 MISC SUPPLIES 0000075710 27.99 MISC SUPPLIES ====================== TOTAL: 374.55 DATABAR 00007974 0000075482 512 .03 MAIL UTILITY BILLS 0000075482 512.03 MAIL UTILITY BILLS 0000075482 512.04 MAIL UTILITY BILLS 0000075482 512 .04 MAIL UTILITY BILLS 0000075482 512.04 MAIL UTILITY BILLS DATE 1/07/16 TIME 13:28:38 LAKE PAGE 2 XAPPRVD C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 01/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FERGUSON ENTERPRISES INC #3007 00005482 INLAND PIPE & SUPPLY COMPANY 00003727 LAD IRRIGATION COMPANY INC 00001101 LAKE AUTO PARTS 00001102 LEE CREIGLOW CBO 00005899 LES SCHWAB TIRE CENTER 00003519 NORCO ENTERPRISES INC 00006590 PENHALLURICKS EXPRESS BUILDING 00006579 ====================== TOTAL: 2,560.18 0000075640 270.67 ====================== TOTAL: 270.67 0000075935 10.61 ====================== TOTAL: 0000075656 0000075656 10.61 23.18 129.48 ====================== TOTAL: 0000075628 0000075628 152.66 74.89 312.78 ====================== TOTAL: 0000075951 0000075951 387.67 4,860.00 315.00 ====================== TOTAL: 5,175 .00 0000075619 148. 91 ====================== TOTAL: 0000075688 000007578 3 148. 91 161.18 19.79 ====================== TOTAL: 180.97 0000075909 15.46 ====================== TOTAL: 15.46 ============================= REPORT TOTAL: 14,482.87 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES PROF SERVICE/PLAN CHECKING PROF SERVICE/PLAN CHECKING MISC REPAIR/SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DATE THU, JAN 7, 2016, 1:28 PM TIME 13:28:40 CITY OF MOSES LAKE TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 01/12/2016 TOTALS BY FUND FUND NO 000 116 410 490 493 498 519 528 GENERAL FUND STREET WATER/SEWER SANITATION FUND NAME STORM WATER AMBULANCE FUND EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 5,847.88 81.44 5,645.76 512.04 512.04 751.58 861. 46 270 .67 14,482.87 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * * WE, THE UNDERS IGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $14,482.87 THIS 12ND DAY OF JANUARY, 2016 * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 12/30/15 TIME 13: 04 :41 NAME OF VENDOR Department CITY OF MOSES LAKE TABULATION OF CLAIMS M E E T I N G C 0 U N C I L T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CITY OF MOSES LAKE 00008107 0000075938 0000075938 0000075940 0000075940 33,002 .21 1,000.00 99,996.70 2,009.93 ====================== TOTAL: 136,008.84 ============================= REPORT TOTAL: 136,008.84 ITNERUND LOAN REPAYMENT ITNERUND LOAN REPAYMENT INTERFUND LOAN REPAYMENT INTERFUND LOAN REPAYMENT DATE WED, DEC 30, 2015, 1:04 PM TIME 13:04:42 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO COUNCIL MEETING OF BE APPROVED 01/12/2016 TOTALS BY FUND FUND NO 490 498 SANITATION AMBULANCE FUND FUND NAME TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO . P. 0. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 34,002.21 102,006.63 136,008.84 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $136,008.84 THIS 12ND DAY OF JANUARY, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 12/23/15 TIME 13:00:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 01/12/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase =============================================================================================================~=~======= CITY OF MOSES LAKE 00008107 0000075928 74,340.00 GEN FOND OBLIGATION/AME FuNo 0000075650 .87 EXCISE TAX 0000075650 31.96 EXCISE TAX 0000075650 57.52 EXCISE TAX 0000075650 .lB EXCISE TAX 0000075650 3.85 EXCISE TAX 0000075650 .44 EXCISE TAX 0000075650 2.76 EXCISE TAX 0000075650 1.43 EXCISE TAX 0000075650 1. 90 EXCISE TAX 0000075650 3.34 EXCISE TAX 0000075650 48.40 EXCISE TAX 0000075650 .13 EXCISE TAX 0000075650 5.06 EXCISE TAX 0000075650 19,592.76 EXCISE TAX 0000075934 400,000.00 INTERFUND LOAN/W/S TO SAN 0000075650 6,93B .67 EXCISE TAX 0000075650 2,650.86 EXCISE TAX 0000075650 14,6B5.55 EXCISE TAX 0000075932 33,002.21 INTERFUND LOAN REPAYMENT 0000075932 1,000 .00 INTERFUND LOAN REPAYMENT 0000075650 1,074.81 EXCISE TAX 0000075650 5.74 EXCISE TAX 0000075650 1. 58 EXCISE TAX DATE 12/23/15 TIME 13:00:10 NAME OF VENDOR Department CITY OF MOSES TABULATION OF CLAIMS C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CITY OF MOSES LAKE 00008107 0000075650 3,409.20 EXCISE TAX 0000075650 .97 EXCISE TAX 0000075650 1. 83 EXCISE TAX 0000075650 1.18 EXCISE TAX 0000075650 2.82 EXCISE TAX ====================== TOTAL: 556,866.02 DAT ABAR 00007974 0000075481 305.15 MAIL UTILITY BILLS 0000075481 305.15 MAIL UTILITY BILLS 0000075481 957.93 MAIL UTILITY BILLS 0000075481 305.15 MAIL UTILITY BILLS 0000075481 305.15 MAIL UTILITY BILLS 0000075481 305.17 MAIL UTILITY BILLS ====================== TOTAL: 2,483.70 STAPLES CREDIT PLAN 00007570 0000075214 75.78 MISC SUPPLIES 0000075214 518.96 MISC SUPPLIES 0000075214 1,207 .31 MISC SUPPLIES ====================== TOTAL: 1,802.05 ============================= REPORT TOTAL: 561, 151. 77 DATE WED, DEC 23, 2015, 1:00 PM TIME 13:00:11 TOTALS BY FUND C I T Y TABULATION COUNCIL OF MOSES LAKE OF CLAIMS TO BE APPROVED M E E T I N G 0 F 01/12/2016 FUND NO FUND NAME AMOUNT 000 GENERAL FUND 103 GRANTS AND DONATIONS 116 STREET 410 WATER/SEWER 490 SANITATION 493 STORM WATER 4 98 AMBULANCE FUND 517 CENTRAL SERVICES 519 EQUIPMENT RENTAL TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO . P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID 74,513 .36 3.33 3.34 429,846.18 49,950.84 1,379.96 3, 722. 66 1,729.28 2.82 561,151.77 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $561,151.77 THIS 12ND DAY OF JANUARY, 2016 * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department CITY OF MOSES TABULATION OF CLAIMS C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 A B C HYDRAULICS 00006611 A T & T MOBILITY 00004826 Al JANITORIAL SUPPLY 00006442 AAA READYMIX INC 00000027 AG WEST DISTRIBUTING CO INC 00006842 ALESSANDRA PIRO 00007467 ALISON GOODING 00007371 ANNE HENNING 00006009 BARBARA HARRIS 00004372 BARBARA NICKERSON 00007028 BASIN SEPTIC SERVICES 00000166 0000075950 0000075869 0000075921 140. 27 80.93 226.59 ====================== TOTAL: 447.79 0000075576 213. 33 ====================== TOTAL: 213 .33 0000075986 117.95 ====================== TOTAL: 117 .95 0000075666 131.26 ====================== TOTAL: 131. 26 0000075562 131. 56 ====================== TOTAL: 131. 56 0000075807 7,472.80 ====================== TOTAL : 7 ,472. 80 0000076001 28.00 ====================== TOTAL: 28.00 0000075980 29.40 ====================== TOTAL: 29 .40 0000075989 37.36 ====================== TOTAL: 37.36 0000075988 93 .10 ====================== TOTAL: 93.10 0000075997 29.40 ====================== TOTAL: 29.40 BUSINESS CARDS/COUNCIL BUSINESS CARDS/ESTUDILLO BUSINESS CARDS MISC REPAIR CELL PHONE SERVICE/GPS MISC SUPPLIES MISC SUPPLIES SPRAY SKID PACKAGE MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SHRINKAGE/LOSS MAC CONSIGNMENT SALES DATE 1/08/16 TIME 09:37:57 C I T Y 0 F M 0 S E S L A K E PAGE 2 XAPPRVD TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 01/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= BATTERY SYSTEMS 00004673 BENNYE RUSHTON 00004923 BE'ITY JOHANSEN 00004610 BOUND TREE MEDICAL LLC 00006022 BUD CLARY FORD 00006454 BUD CLARY TOYOTA CHEVROLET 00000150 BUSINESS INTERIORS & EQUIPMENT 00003619 CAROL CROSS 00004253 CAROL HOHN 00006772 CENTURYLINK 00003599 0000075413 TOTAL: 0000075578 0000075578 119. 64 119. 64 145.57 311. 91 ====================== TOTAL: 457.48 0000076002 30.10 ====================== TOTAL: 30.10 0000075991 152.60 ====================== TOTAL: 152.60 0000075748 1,003.67 ====================== TOTAL: 1,003.67 0000075621 50.93 ====================== TOTAL: 0000075577 0000075577 50.93 98.60 149.78 ====================== TOTAL: 0000075854 0000075854 248.38 323.70 1,674.23 ====================== TOTAL: 1,997.93 0000075969 693.00 ====================== TOTAL: 693.00 0000075415 175.00 ====================== TOTAL: 0000075228 0000075228 175.00 8.00 8.00 MISC SUPPLIES BATTERIES BATTERIES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MEDICAL SUPPLIES MISC REPAIR MISC REPAIR MISC REPAIR MAINT AGREE/COPIERS MAINT AGREE/COPIERS MAC CONSIGNMENT SALES BUILDING MAINTENANCE LONG DISTANCE TELEPHONE SERV LONG DISTANCE TELEPHONE SERV DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURYLINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 0000075228 0000075228 40.00 40.00 ====================== TOTAL: 0000075230 0000075233 TOTAL: 0000075228 0000075228 96.00 44.59 155.22 199.81 80.00 20.50 ====================== TOTAL: 100.50 0000075233 455 .08 ====================== TOTAL: 455.08 0000075228 4.00 ====================== TOTAL: 4.00 0000075233 184.83 ====================== TOTAL: 184.83 0000075228 10.00 ====================== TOTAL: 0000075230 0000075233 10.00 275.84 127 .13 ====================== TOTAL: 0000075228 0000075228 402 .97 60.19 56.19 LONG DISTANCE TELEPHONE SERV LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV LONG DISTANCE TELEPHONE SERV DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEETING LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURYLINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 CHAIM BEZALEL/YONNAH BEN LEVY 00005703 CHS INC 00000249 CITY OF MOSES LAKE 00008201 0000075227 0000075227 52.19 52.19 ====================== TOTAL : 220. 76 0000075233 46. 71 ====================== TOTAL: 46 .71 0000075228 60.19 ====================== TOTAL: 60.19 0000075230 44.59 ====================== TOTAL: 44.59 0000075228 42 .80 ====================== TOTAL: 42.80 0000075230 2, 801. 79 ====================== TOTAL: 0000075228 0000075228 2,801.79 4.00 4.00 ====================== TOTAL: 8.00 0000075230 183.89 ====================== TOTAL: 183.89 0000075962 9.80 ====================== TOTAL: 9.80 0000075489 14 I 401.10 ====================== TOTAL: 0000075559 0000075559 14,401.10 320.55 202.07 WATER TURN OFF NOTIFICATIONS WATER TURN OFF NOTIFICATIONS TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE LONG DISTANCE TELEPHONE SERV LONG DISTANCE TELEPHONE SERV TELEPHONE SERVICE MAC CONSIGNMENT SALES FUEL FOR VEHICLES WATER SERVICE WATER SERVICE DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department CITY OF MOSES TABULATION OF CLAIMS C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ====================== TOTAL : 522.62 00008000 0000075853 8.73 YEARLY WATER USAGE ====================== TOTAL: 8.73 00008201 0000075559 83 .32 WATER SERVICE 0000075559 91. 71 WATER SERVICE 0000075559 127 .44 WATER SERVICE 0000075559 174.68 WATER SERVICE ====================== TOTAL: 477 .15 00008000 0000075852 360.05 WATER USAGE/STREET DIVISION ====================== TOTAL: 360.05 00008201 0000075559 2,135.22 WATER SERVICE ====================== TOTAL: 2,135.22 00008106 0000075741 5,826 .40 RETAIN POW MAE VLLY SWR 2015 0000075866 8,427.73 RETN FARMERS ELECT SWR GEN 15 ====================== TOTAL: 14,254 .13 00008201 0000075559 369.99 WATER SERVICE 0000075559 142 .15 WATER SERVICE 0000075559 279.72 WATER SERVICE 0000075559 621.04 WATER SERVICE 0000075559 346.94 WATER SERVICE 0000075559 347.48 WATER SERVICE 0000075559 938. 46 WATER SERVICE 0000075559 135. 03 WATER SERVICE 0000075559 96.93 WATER SERVICE DATE 1/08/16 TIME 09:37 :57 CITY OF MOSES LAKE PAGE 6 XAPPRVD TABULATION COUNCIL OF CLAIMS MEETING T 0 B E A P P R 0 V E D 0 F 01/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CITY OF SPOKANE 00004155 COLUMBIA BASIN DAILY HERALD 00000210 COMFORT EXPERTS 00007009 COMMERCIAL TIRE 00005968 CONFLUENCE HEALTH 00005069 CONSOLIDATED DISPOSAL SERVICE 00006284 CONSOLIDATED ELECI'RIC DIST 00000819 CORINNE PARKER 00008037 DAKOTA SMITH 00006782 DANNA DAL PORTO 00007795 ====================== TOTAL: 3,277.74 0000075946 11. 78 ====================== TOTAL: 0000075216 0000076011 0000076011 11. 78 821.25 285.12 285 .13 ====================== TOTAL: 1,391.50 0000075674 431.60 ====================== TOTAL: 431. 60 0000075595 74.93 ====================== TOTAL: 0000075948 0000075954 0000075954 74.93 716.89 104.00 104 .00 ====================== TOTAL: 0000075484 0000075484 924.89 19, 081. 26 9,552.60 ====================== TOTAL: 28,633.86 0000075941 113. 75 ====================== TOTAL: 113. 75 0000075998 28.00 ====================== TOTAL: 28.00 0000076004 18.90 ====================== TOTAL: 18.90 EVIDENCE DESTRUCI'ION PUBLICATIONS DEC 2015 REC PROGRAM ADS DEC 2015 REC PROGRAM ADS EXCAVATE WATER SERVICE TIRES/WHEEL BALANCE SERVICES POT PHYSICALS DOT PHYSICALS DISPOSAL LOADS, TRANS STATION DISPOSAL LOADS, TRANS STATION MISC SUPPLIES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES DATE 1/08/16 TIME 09 :37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 7 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= DEBORAH GOODRICH CHITTENDEN 00004888 DEE DEE DRESSEN 00004473 DORITA GRAY 00007083 DR LOU SOWERS 00001856 E F RECOVERY 00007244 EASTERN CASCADE DIST 00006909 FABER INDUSTRIAL SUPPLY 00000501 FARMERS ELECTRIC II LLC 00006596 FASTENAL COMPANY 00007372 FERRELLGAS 00002207 0000075971 6.65 ====================== TOTAL: 6.65 0000075604 83.34 ====================== TOTAL: 83.34 0000075976 23.80 TOTAL: 23.80 0000075981 55. 30 ====================== TOTAL: 55.30 0000075947 450.00 TOTAL: 450.00 0000076013 729.30 ====================== TOTAL: 729. 30 0000075520 57.50 ====================== TOTAL: 0000075925 0000075605 57.50 50.98 64.61 -------------------------------------------- TOTAL : 115.59 0000075867 173,442.57 ====================== TOTAL: 0000075832 0000075832 0000075832 173,442.57 64.73 92.77 184.21 ====================== TOTAL: 341. 71 0000075646 203.30 TOTAL: 203.30 MAC CONSIGNMENT SALES MISC SUPPLIES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES PSYCHOL03I CAL EPCR HOSTED DRINKING WATER MISC SUPPLIES MISC SUPPLIES PE SEWER GENERATOR 2015 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 8 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FOSTER PEPPER PLLC 00006281 0000075955 8,175.00 PROF SERV/ST PETER APPEAL ====================== TOTAL: 8,175.00 FRANCES L WOOD 00004012 0000076010 34.24 MAC CONSIGNMENT SALES ====================== TOTAL: 34.24 GALLS, LLC 00000133 0000075514 1,801.78 UNIFORMS ====================== TOTAL: 1,801. 78 GARRY OTI'MAR 00004434 0000075493 13 .50 MISC DUMPING ====================== TOTAL: 13.50 GRANT CO SOLID WASTE DEPT 00000640 0000075541 20,247.00 LANDFILL DUMPING FEES ====================== TOTAL: 20,247.00 GRANT COUNTY AUDITOR 00000604 0000075930 2,828 .21 2015 GEN ELECTION COSTS ====================== TOTAL: 2,828.21 GRANT COUNTY TREASURER 00000607 0000075985 946.02 . 2% LIQUOR PROFITS ====================== TOTAL: 946.02 HANK LANGEMAN 00006006 0000075993 11.90 MAC CONSIGNMENT SALES ====================== TOTAL: 11.90 HARE IN THE GATE PROD 00007855 0000075984 14.00 MAC CONSIGNMENT SALES ====================== TOTAL: 14. 00 HAZEL DEBOIS 00007913 0000075975 9.80 MAC CONSIGNMENT SALES ====================== TOTAL: 9.80 J & M ELECTRIC INC 00004263 0000075574 456.76 REPLACE ELECTRICAL TRANSFORMER ====================== TOTAL: 456.76 JAMES HALE JR 00004240 0000075983 2.80 MAC CONSIGNMENT SALES ====================== TOTAL: 2.80 JAN COOK MACK 00005821 DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 9 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= JANET DASCHEL 00006928 JERRYS AUTO SUPPLY 00005835 JOHN S BARANY 00007528 JOHN W LAWTON 00007728 JUDY THOMPSON 00003825 KATHERINE DA SILVA 00005870 KATHLEEN PARR & JOHN CHURCH 00004687 KEN ESCHETE 00007386 KENNETH A GOODRICH 00005639 KIM WHEATON 00007002 KONE INC 00006438 0000075968 22.40 ====================== TOTAL: 22.40 0000075972 7.00 ====================== TOTAL: 0000075641 0000075641 0000075641 7.00 35.35 19.47 1,405.33 ====================== TOTAL: 1,460.15 0000075959 35.00 TOTAL: 35.00 0000075994 3.15 ====================== TOTAL: 3.15 0000076007 160.30 ====================== TOTAL: 160.30 0000075970 65.10 ====================== TOTAL: 65.10 0000075999 7.67 ====================== TOTAL: 7.67 0000075977 25.90 ====================== TOTAL: 25.90 0000075966 332.50 ====================== TOTAL: 332.50 0000076008 856.45 ====================== TOTAL: 856.45 0000075491 64.23 MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES KEYS KEYS KEYS MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES ELEVATOR MAINTENANCE DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 10 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= KONE INC 00006438 0000075491 365.08 ELEVATOR MAINTENANCE ====================== TOTAL: 429.31 KRIS CHUDOMELKA 00007058 0000075967 165 .20 MAC CONSIGNMENT SALES ====================== TOTAL: 165.20 LAKESIDE DISPOSAL 00004080 0000075543 185,524.17 CONTRACT PAYMENT ====================== TOTAL: 185,524.17 LEE ANN ST CLAIR 00007066 0000076005 18.20 MAC CONSIGNMENT SALES ====================== TOTAL: 18.20 LINDSAY/CULLIGAN 00005289 0000075944 20.16 0000075944 14.16 0000075672 32.93 BOTTLED WATER ====================== TOTAL: 67.25 LOCALTEL COMMUNICATIONS 00004374 0000075241 916.75 INTERNET SERVICE ====================== TOTAL: 916.75 LOVETA BOYCE 00006932 0000075963 52.50 MAC CONSIGNMENT SALES ====================== TOTAL: 52.50 MALLORY BATTISTA 00007772 0000075961 11.20 MAC CONSIGNMENT SALES ====================== TOTAL: 11.20 MARK AMARA 00006796 0000075960 214.62 MAC CONSIGNMENT SALES ====================== TOTAL: 214.62 MARTIN SCHEMPP 00004830 0000076003 8.55 MAC CONSIGNMENT SALES ====================== TOTAL: 8.55 MATT DASCHEL 00006955 0000075973 6.98 MAC CONSIGNMENT SALES ====================== TOTAL: 6.98 MEGHANNE DAVIS 00007710 DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MELODY WILSON 00005921 MOSES LAKE STEEL SUPPLY 00001268 MSI MARTIAL ARTS ACADEMY 00007322 NORTHSTAR CHEMICAL INC 00006113 OASIS AUTO SPA 00004834 OREILLY AUTO PARTS 00004593 OXARC INC 00001412 PAMELA PETRY-MCKINSEY 00006983 PARAMOUNT CAFE & CATERING 00004939 PATRICK FLEMING 00007316 PEO CHAPTER GH 00002913 0000075974 30.80 ====================== TOTAL: 30.80 0000076009 73.50 ====================== TOTAL: 0000075937 0000075632 73.50 246.22 22.96 ====================== TOTAL: 0000075945 0000075945 TOTAL: 0000075863 269.18 72.00 600.00 672. 00 2,587.03 ====================== TOTAL: 2,587.03 0000075676 155.25 ====================== TOTAL : 155.25 0000075667 101. 70 ====================== TOTAL: 101. 70 0000075664 36.87 ====================== TOTAL: 36.87 0000076000 17.50 ====================== TOTAL: 17.50 0000075532 598.40 ====================== TOTAL: 598.40 0000075978 37.80 ====================== TOTAL : 37.80 MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MISC SUPPLIES MISC REPAIR/SUPPLIES FALL KICKBOXING INSTRUCTION FALL KICKBOXING INSTRUCTION SODIUM HYPOCHLORITE CAR WASHES-DECEMBER MISC SUPPLIES MISC SUPPLIES MAC CONSIGNMENT SALES TRAINING MAC CONSIGNMENT SALES DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= POW CONTRACTING 00005344 PUBLIC SAFETY TESTING 00005085 QCL INC 00006542 QUILL CORPORATION 00004811 RAINBOW FLYING SERVICE 00003974 RAYMOND NEFF 00006797 REBECCA JONES 00006342 RELLS FIRE EQUIPMENT 00006109 0000075965 7.00 ====================== TOTAL: 7.00 0000075740 119,907.31 ====================== TOTAL: 0000075956 0000075956 119,907 .31 400.00 350.00 ====================== TOTAL: 0000075931 0000075931 0000075931 750.00 50 .50 181.25 181.25 ====================== TOTAL: 413. 00 0000075929 64.68 ====================== TOTAL: 64.68 0000075840 450.00 ====================== TOTAL: 450.00 0000075996 214. 62 ====================== TOTAL: 214. 62 0000075992 24.50 ====================== TOTAL: 24.50 0000075569 917 .15 0000075569 426.20 0000075569 884.79 0000075569 512.53 0000075569 604 .24 0000075569 188.83 MAC CONSIGNMENT SALES PE MAE VALLEY SWR IMPRV 2015 SUBSCR FEES SUBSCR FEES RANDOM DRUG TESTING RANDOM DRUG TESTING RANDOM DRUG TESTING CALENDARS, BINDINGS SNOW PLOWING MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES FIRE SERVICES FIRE SERVICES FIRE SERVICES FIRE SERVICES FIRE SERVICES FIRE SERVICES DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I 1 M E E T I N G 1 AKE T 0 B E A P P R 0 V E D 0 F 01/12/2016 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= RELLS FIRE EQUIPMENT 00006109 ROADWISE INC 00004402 ROBERT STEELE 00004858 ROYAL ORGANIC PRODUCTS 00007187 RUTH GRIGG 00006319 SARA HOFER 00007237 SHARI MORLEY 00005807 SHAWN CARDWELL 00006655 SHERWIN-WILLIAMS 00006229 0000075569 377.66 0000075569 188.83 0000075569 690.08 0000075569 463.98 0000075569 188.83 0000075569 178 .00 ====================== TOTAL: 5 t 621.12 0000075756 47,140.80 ====================== TOTAL: 47,140.80 0000076006 2.07 ====================== TOTAL: 2.07 0000076012 486.45 ====================== TOTAL: 486.45 0000075982 12.60 ====================== TOTAL: 12.60 0000075990 80.92 ====================== TOTAL: 80.92 0000075995 14 .00 ====================== TOTAL: 14 . 00 0000075964 15.05 ====================== TOTAL: 0000075943 0000075926 15.05 19.73 13. 72 ====================== TOTAL: 33.45 FIRE SERVICES FIRE SERVICES FIRE SERVICES FIRE SERVICES FIRE SERVICES FIRE SERVICES GRANUI.AR PRODUCT MAC CONSIGNMENT SALES TIPPING FEE MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MISC SUPPLIES MISC SUPPLIES DATE 1/08/16 TIME 09:37:57 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 01/12/2016 Expenditure Account PAGE 14 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SPECTRUM COMMUNICATIONS 00002691 0000075639 88.96 REPAIR/REPROGRAM ====================== TOTAL : 88.96 TANIA GONZALEZ-ORTEGA 00004535 0000075979 17.50 MAC CONSIGNMENT SALES ====================== TOTAL: 17.50 TATUM LAWN CARE 00005928 0000075953 512.53 CLEAN UP WEEDS ====================== TOTAL: 512.53 THE WESLEY GROUP 00004986 0000075957 200.00 LABOR RELATIONS CONSULT ====================== TOTAL: 200.00 TIM RICH CONSULTING LLC 00003351 0000075548 850.00 PROFESSIONAL SERVICES ====================== TOTAL: 850.00 TROPHIES BY LAKE BOWL 00005415 0000075915 213. 64 PLAQUES/OUTGOING COUNCIL ====================== TOTAL: 213.64 VENUE MEDIA GROUP 00005761 0000075958 55.00 MAC ADVERTISING ====================== TOTAL: 55.00 VERIZON WIRELESS 00002107 0000075479 54 .34 CELL PHONE SERVICE 0000075479 29 .04 CELL PHONE SERVICE 0000075479 68.31 CELL PHONE SERVICE 0000075479 17.16 CELL PHONE SERVICE 0000075479 707.33 CELL PHONE SERVICE 0000075479 69.04 CELL PHONE SERVICE 0000075479 13.43 CELL PHONE SERVICE 0000075479 38.76 CELL PHONE SERVICE 0000075479 19 .40 CELL PHONE SERVICE 0000075479 58.12 CELL PHONE SERVICE DATE 1/08/16 TIME 09:37:57 CITY OF MOSES LAKE PAGE 15 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEETING T 0 B E A P P R 0 V E D 0 F 01/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= VERIZON WIRELESS 00002107 WA ST CRIMINAL JUSTICE TRNG 00003831 WASHINGTON CRANE & HOIST CO 00005323 WEINSTEIN BEVERAGE COMPANY 00005990 WESTERN PETERBILT INC 00006802 WHITNEY EQUIPMENT COMPANY 00004149 WM RECYCLE AMERICA 00006595 0000075479 19.36 ====================== TOTAL: 1,094.29 0000075949 50.00 ====================== TOTAL: 0000075567 0000075567 50.00 515.52 1,804.33 ====================== TOTAL: 2,319.85 0000075735 261.07 ====================== TOTAL: 261.07 0000075681 47 .44 ====================== TOTAL: 47.44 0000075775 7,240.09 ====================== TOTAL: 7,240.09 0000075851 1,925.44 ====================== TOTAL: 1,925.44 ============================= REPORT TOTAL: 680,732.18 CELL PHONE SERVICE REGISTRATION INSPECT HOISTS INSPECT HOISTS MISC SUPPLIES MISC SUPPLIES PUMP REPAIR TIPPING FEE DATE FRI, JAN 8, 2016, 9:37 AM TIME 09:37:58 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 01/12/2016 TOTALS BY FUND FUND NO FUND NAME AMOUNT ------------------------------------------------------------- 000 GENERAL FUND 27,104.95 103 GRANTS AND DONATIONS 667.56 116 STREET 48,343.01 410 WATER/SEWER 18,365.49 477 WATER SEWER CONSTRUCTION 307 ,604 .01 490 SANITATION 236,869.11 493 STORM WATER 7,998 .98 495 AIRPORT 813 . 86 498 AMBULANCE FUND 1,895.87 517 CENTRAL SERVICES 5,435.57 519 EQUIPMENT RENTAL 17,306.56 528 BUILD MAINTENANCE 8,327.21 TOTAL 680,732.18 CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APP RO VA L * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $680,732.18 THIS 12ND DAY OF JANUARY, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *· * To: From: Date: Proceeding Type : Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF HOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager January 12, 2016 Motion Set Date for Public Hearing-Establish Water Efficiency Goals Legislative History: Motion Staff recommends that Council schedule January 26, 2016 as the date for the public hearing to allow the public to give input to for establishing the City's water efficiency goals. Background Staff is finalizing the City's Water System Plan. Setting water efficiency goals that are approved by the Council is a requirement of the plan. Fiscal and Policy Implications The Department of Health requires the City's Water System Plan to be updated every six years to meet the requirement of the City's water system permit. Options ·---·-·--·-'!ption __ -----·h Results • Approve a motion to set date l The City will meet the requirements of the Water System Plan ---------------· ---··------ • Take no action. The City will not meet requirement of the Water System Plan and will be non compliant Staff Recommendation Staff recommends that Council schedule January 26, 2016 as the date for the public hearing to allow t he public to give input to for establishing the City's water efficiency goals. Attachments A. None Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council Community Development Director January 12, 2016 MOTION Set Date for Public Hearing-MLMC 18.40 Industrial Zones Legislative History: January 12, 2016 Motion The City Council directed staff to amend MLMC 18.40 to include surface mining as a Conditional User Permit. The direction to staff is the result of a request from Western Pacific Engineering to the City Council to allow surface mining in the Heavy Industrial Zone. Background Western Pacific Engineering submitted a letter to the City Council for consideration at the December 8, 2015 Council meeting. The letter requested an amendment to MLMC 18.40 in order to allow surface mining. Fiscal and Policy Implications Page 1of2 Options ____ , ___ Of!tion ________ ~f---------R_es_u_l_ts_ • Set a date for a public hearing to A public hearing would be conducted to hear consider amendments to MLMC 18.40 the merits of potential amendments to MLMC 18.40-Industrial Zones. • Take no action. Staff Recommendation The result would be MLMC 18.40 -Industrial Zones would remain with no consideration of amendments. Staff recommends that City Council set a public hearing for January 26, 2016 to consider potential amendments to MLMC 18.40-Industrial Zones. Attachments I A. I December 8, 2015 City Council M inutes Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 CITY COUNCIL MINUTES DECEMBER 8, 2015 COMMUNICATION -SURFACE MINING Western Pacific Engineering and Survey, on behalf of the Port of Moses Lake, requested an amendment to the mun icipal code to allow surface mining as a permitted use in the Heavy Industrial Zone. Gilbert Alvarado, Community Development Director, stated that there are no provisions for surface mining in the Heavy Industrial Zone. He mentioned that the request to include surface mining in the City's heavy industrial zone was precipitated by a surface mining operation outside the City's limits. Kevin Richards, Western Pacific Engineering, stated that the location for the future surface mine would be located under Runway 32 Right and it is an appropriate use in the Heavy Industrial Zone. There was some discussion by the Council and staff was directed to amend the Heavy Industrial Zone to allow surface mining as a conditional use. To: From: Date: Proceeding Type : Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager January 12, 2016 Motion Accept Easement -Bernhardt Legislative History: I I Motion The attached resolution is to accept a municipal easement from William Bernhardt, Deena Bernhardt, and Scott Bernhardt. Background The municipal easement will provide a route for an activity trail that is outside of the Bernhardt Major Plat. Fiscal and Policy Implications None Options Option Results • Approve the resolution to accept the A better bike route will be provided easement ---------------·~-----------------• Take no action. Staff Recommendation A bike path will be difficult to construct the I existing easement. Staff recommends that Council accept the attached resolution. Attachments I ''"' '"""" No. 3587 Map of Area Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document • None Date Reviewed by Legal Counsel RESOLUTION NO. 35<6 7 A RESOLUTION ACCEPTING AN EASEMENT TO THE CITY OF MOSES LAKE FROM WILLIAM E. BERNHARDT AND DEENA BERNDARDT, HUSBAND AND WIFE AND SCOTT W. BERNHARDT, AS HIS SEPARATE ESTATE dba BERNHARDT PLAT PARTNERSIDP Recitals: 1. Resolution No. 238 provides all grants ofreal estate, or any interest therein, to the City of Moses Lake, shall not be accepted until a resolution has been duly passed by the City Council. 2. William E. Bernhardt and Deena Bernhardt, husband and wife and Scott W. Bernhardt, as his separate estate dba Bernhardt Plat Partnership have presented an easement to the City of Moses Lake. Resolved: 1. Easements for municipal purposes and uses for the following described property is hereby accepted by the City of Moses Lake: A PORTION OF THE NE 1/4 OF THE NW 1/4 OF SECITON 27, TOWNSHIP 19 NORTH, RANGE 28 EAST, W.M., MORE FULLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTH 1/4 CORNER OF SAID SECITON 27, A BRASS CAP MONUMENT IN CASE FROM WHICH THE NORTHWEST CORNER OF SAID SECITON 27, A PIN IN CONCRETE MONUMENT IN MONUMENT CASE BEARS N89°55'26'W, 2645.96 FEET; THENCE S00°10'50'W, 30.00 FEET; THENCE N89°55'26'W, 10.74 FEET TO THE NORTHWEST CORNER OF LOT 14, BERNHARDT MAJOR PLAT, THE TRUE POINT OF BEGINNING; THENCE S39°13'50'W ALONG THE NORTHWEST LINE OF LOTS 14 AND 13, SAID BERNHARDT MAJOR PLAT, 125.00 FEET; THENCE S53°03'33'W ALONG THE NORTHWEST LINE OF LOT 12, SAID BERNHARDT MAJOR PLAT, 66.94 FEET; THENCE S39°13'50'W ALONG THE NORTHWEST LINE OF LOTS 11 AND 10, SAID BERNHARDT MAJOR PLAT, 201.84 FEET TO THE SOUTHWEST CORNER OF SAID BERNHARDT MAJOR PLAT ON THE NORTHERLY RIGHT-OF-WAY OF THE CENTRAL WASHINGTON RAILROAD RIGHT-OF-WAY, SAID POINT HEREAFTER KNOW AS POINT"A". RETURNING AGAIN TO THE TRUE POINT OF BEGINNING; THENCE N89°55'26'W, ALONG THE SOUTH RIGHT-OF-WAY OF MILWAUKEE AVENUE, 25.79 FEET; THENCE S39°13'50'W, 131.39 FEET; THENCE S53°03'33'W, 41.84 FEET; THENCE S39°13'50'W, 161.10 FEET; THENCE N46°32'46'W, 125.00 FEET TO THE NORTHERLY RIGHT-OF-WAY OF SAID CENTRAL WASHINGTON RAILROAD RIGHT-OF-WAY; THENCE SOUTHEASTERLY ALONG SAID RIGHT-OF-WAY TO THE DESIGNATED POINT "A". SAID LAND CONTAINS 0.20 ACRES OF LAND, MORE OR LESS. ACCEPTED by the City Council on January 12t\ 2016. Mayor ATTEST: W. Robert Taylor, Finance Director r:' ·-~ /<.) ;Q) · ., fD ·0 .,., • . l '' \ '/.; '·· .. ·'/ I.' i ' .J j , ~.J ~ BERNHARDT MAJOR PLAT ACTIVITY TRAIL EASEMENT EXHIBIT ~ A REPLAT OF A PORTION OF LOT 45, TERMINAL PARK ADDmON AND A REPlAT OF A PORTION OF TRACT 8, BATTERY ORCHARD TRACTS, A PORTION OF SECTION 22 AND 27, TOWNSHIP 19 NORTH, RANGE 28 EAST, W.M., CITY OF MOSES LAKE, GRANT COUNTY, WASHINGTON 21_M2 -1f11L WAµ'KEE ss9•ss·26"E 2645.96' -·~ 28~7 ~~~~E -- \:=: FOUND PIN JN CONCRETE IN MONUMENT CASE NOTES CD UTJUTY ANO ACTIVITY TRAIL EASEMENT ~IWITED BY SEPARATE INSTRUMENT. @ PUBLIC UTILITY EASEMENTS GRANTED ON THE PLAT, WJDTHS AS SHOWN. \ PORTION OF TRACT 8 BATTERY ORCHARD TRACTS S39°13'50"W 161.10' S89°l8'50"W 9 k:\projccll\l ·H·089_bernhudt mp\productlon\su...y\bc:mhard f pl( •OIMty 1111< ease:ntnt cxl>ibot ll ·30·2015.dwg Easem~n\-• To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council Community Development Director January 12, 2016 MOTION Sun Terrace Major Plat 2 & 4-Plat Alterations Legislative History: January 12, 2016 Motion Aho Construction has submitted two (2) requests to alter the approved Sun Terrace No. 2 and No. 4 preliminary plats. The proposed alterations moves the boundary between the plats one-hundred {100) feet North; moves the West boundary of No. 2 one- hundred {100) feet West; increases No. 2 from 25 to 32 lots; reduces No. 4 from 41 to 28 lots; changes lots sizes; increases size of public park. Background Fiscal and Policy Implications The policy implications would be promote consistency given similar requests considered by the City Council. Page 1of2 Options _____ Option _R_es_u_l_ts ___ _ • Approve the plat alterations as Aho Construction would finalize the plat requested alterations with the intent to foster new home sales based on the revisions. • Take no action. Staff Recommendation The preliminary plats would remain as approved. Staff recommends that the City Council approve the plat alterations as requested Attachments I A. I Plat Maps Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 :DNl S'i -0~ .:i ,..t..., nN1('l' l '1:1' '. .,''· i'.11'1 J N31N-:iVL1!\J( ,_.I r~ .. o:i U3/\l :J:Y~ .: -1 _J Attachment 3 _ ~LSTREET ~111-~ ... ...,.... ........... l-l ' \ \ \. ~ \ \ ~~~f. -., PHASE 2 PRELIMINARY PLAT DATED MARCH 01. 2007 TOTAL ""JM8UlOflOTl,:;;t • k..a. r .. acr ~-·-~ _\--.-· --< ' \ -_, RECEIVED COMMUNITY DEVELOPMENT ~ r f '. ~~ IJ PLANNING Af\JG :=.U i~ ~!!,~C CITY OF rvlOSE~ ~.~J~::: ' I I k~4'1 1 -·· _H~JipJ:REEf_ - MERLIN STREET I I I l / r· \ r! • ,. t..J 'J. ·l .!.\ * 9'f"V ._;<. ;:JlJ . ,~. ....,. •. -:1~·5 PROPOSED REVISION TO PHASE 2 PRELIMINARY PLAT fOTAL NUU8F.A Of \.OTS:J2 • Sai. '""IO' ~41. '~ ~~~f. / N c Q) E .c (.) ~ l! i lj, i~ I Hhi 1 ,-,, Q~l ~~! ~~, ~~I 5 t;L i ~~ 01 :(~ ~ :E ~ ... w· Iii ul5 ~~5 i ~ ... i!!li ~~~ ,..W"' ! I-~ r Q N ~~ i ,ft~ a.. VI • 06!.JI#>" --~ ,.. ~"""' ~ K AU.': "''"•Ill' )l~~!-!S 1); 11 $;::;~ .... ) '' .. ,t. A' 1') DNIC"l! '8 C . '·'"" !lflu r J f'' ~ d') 1J / :..i \ /,~ I , 4J0:; CJ::l !\1 3 :)-~! ~ -i _J Attachment 4 \ I 11 .~t I_ I ! I r ~C~TREET - ,_.:;,<o. I I l " " J ., .. ~] i -, . D91! m m -; ( - 12 " ~ .. <-~ ' ! . '(p..'<-+- PHASE 4 PRELIMINARY PLAT DATED MARCH 01, 2007 TOTAi. MUMBtRO&-LOTS; 41 • Sta , •• w • id • ,. ~· r'A~t ~111'...,<") l _ --.! 6' •"' • .... __., ... ___ _ • • • --l ----:.....- · ·----:--J.QN°co sl].E_!fl: ---~ --·--·· -··-~-----.... /" .,,.,... .-• -·: a i ,.11-~ _.,,.:: \ r·••-t~• ... t•-'"•'""•"'+'11 ·~•.,1r : · , ~ > . & ' I -----· I , ' _,. v-~ ¢\,. .... ..,.... • $ ~~ ___ , -·----~-·~(· _ -· _WRSNSTRE£"L,. __ -·. /' \~ , ::-----~~ \ ~ __-· I 2, l• 22 ' \~1'1:1 .J"'{..~ 21 2'tl ·"' u " . v ~;~~~ rn~I ~m-a. MERLIN STREET m i~ 1:, '(p..'<-+- PROPOSED REVISION TO PHASE 4 PRELIMINARY PLAT TOlAL .. U~A o;: .. on ze I ~-\ \ \ ~ ~· N i:::: Q) E ~ (3 2 ~ h j lf,!~ I iH,i I ~Hu ~o.J :ii :t ~j 1!11 Z1 ~l ®~f -5 Q.! O'!i 01 ~~ ~:I: i i w l5 ! (.) 8 i c( w j a: i o..£t:~ i~g fZj i :::>" ~ U>: .......... "" eiu. ..... .,. '"' Qff.ClllO; .. ....., 4 i· ... ... U'P'fU•Vl:Olt t'21~ Page 1 of 3 CITY OF MOSES LAKE STAFF REPORT To: City Council From: John Williams, City Manager Date: January 12, 2016 Proceeding Type: MOTION Subject: Amend 2015 Budget Legislative History: • First Presentation: December 22, 2015 • Second presentation: January 12, 2016 • Action: Motion Staff Report Summary Council has an opportunity to approve the 2015 budget modifications so as to not violate RCW 35.33.125, disallowing expenditures in excess of budget appropriations Background Council approved the 2015 annual budget with Ordinance 2740 and amended budget ordinances 2789 and 2791 1. General Fund revenue increases in Sales tax ($465,000) and excise tax ($236,900) and decrease in Park and Rec wages ($327,000) from concession activity offset by reduction in Property taxes ($373,000) and increase in fire wages and benefits ($368,400). 2. Tourism revenue increase for hotel/motel taxes ($94,000). 3. Grant Fund experienced an increase in criminal justice funding ($116,000) and net decrease in equip ($41,000). Page 2 of 3 4. Street Reconstruction observed a net reduction in total revenues ($313,900) attributable mostly from decreases in Grants and Excise tax while experiencing a net decrease in construction projects 5. Water/Sewer Fund had a net Increase in utility revenue ($308,200) and lower repair costs ($198,000) allowed for an increase of Interfund loans ($400,000), power usage increase ($207,000) and wages and benefits. 6. Water Right Fund had unanticipated developer contributions. 7. Water/Sewer Construction had a reduction in project costs increasing Fund balance. 8. Sanitation obtained additional funding ($300,000) above its increase in utility rate to compensate for additional cost to operate. 9. Storm water had additional costs related to equipment and facilities which were offset with lower repair and labor costs. 10. Airport fund had increased insurance rates 11. Ambulance had a reduction in revenues ($330,000) from the elimination of out-of-town transports to go with the deduction of wages ($200,000) 12. Insurance recoveries ($59,000) and reduction in insurance premiums ($68,000) helped in increasing the fund balance 13. Central Services expenses in supplies was offset with the reduction in repairs and equipment. 14. Equipment rental lease proceeds ($63,700) and reduction in fuel costs ($217,700) assisted in countering the increase in repairs ($142,200). 15. Building Maintenance had much lower loan repayment costs and repairs ($662,200) than the additional cost related the increase in facility improvements 16. Lower insurance premiums and medical cost ($62,000) in the Fireman’s Pension increase the Fund Balance. Fiscal and Policy Implications Summary of each amendment can be found in the ordinance. Options Option Results ~~-------=------~---___,f---~-·~~~~--~~--~- • Approve ordinance as presented • Modify the ordinance • Take no action. Staff Recommendation A ct ion would allow staff to amend the budget Action could require staff to bring an additional budget ordinance to council for consideration ------· ------ The budget would not be amended and would not be in compliance with state statute Staff recommends council move to adopt the ordinance amending the 2015 Budget as presented Attachments I A. I Ordinance No. 2796 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by legal Counsel • Page 3 of 3 ORDINANCE NO. a1q l_p AN ORDINANCE AMENDING THE 2015 BUDGET FOR THE CITY OF MOSES LAKE, WASHINGTON THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: SECTION 1. GENERAL FUND 000: Revenue: Additions: 1. $ 45 ,000 to investment interest 2. $ 135,000 to Plan Check Services 3. $ 94 ,000 to Utility tax 4. $ 107,000 to Criminal justice funding 5. $ 465,000 to Sales tax 6. $. 236,900 to Excise tax 7. $ 70,000 to engineering services 8. $ 104, 100 to fire protection Deductions: 1. $ 373,000 to Real/Personal Prop tax 2. $ 77,400 to Parks programs 3. $ 15,000 to Gambling tax Expenditures: Additions: Executive: 1. $ 97,000 to professional Services Finance: 1. $ 34 ,000 to professional Services Community Development: 1. $ 17, 000 to professional services 2. $ 31,000 to reimburseable wages Legal/Judicial: 1. $ 71,500 to professional services Miscellaneous Services: 1. $ 987,700 to End Fund Balance Fire 1. $ 368,400 to Wages and benefits Deductions: Finance 1. $ 84, 000 to wages Miscellaneous Services: 1. $ 300,000 to Transfers out 2. $ 49,500 to Health District & professional services Engineering: 1. $ 54,500 to wages and Benefits Parks & Recreation: 1. $ 327,000 to wages and benefits Expenditure Budget $ 22,260,900 Additions $ 1,606,600 Deductions $ 815,000 Amended Budget $ 23,052,500 ORDINANCE NO. PAGE2 SECTION 2. TOURISM ACTIVITIES FUND 102: Revenue: Additions: 1. $ 94,000 to Hotel/motel tax Expenditures: Additions: 1. $ 1,000 to travel 2. $ 93,000 to fund balance Expenditure Budget $ 472 ,800 Additions $ 94,000 SECTION 3. GRANTS AND DONATIONS FUND 103: Revenue: Additions: 1. $ 43,000 to police contribution 2. $ 11 ,600 to donations 3. $ 116,000 to Criminal Justice fund ing Deductions: 1. $ 18,000 to Fed D.O.T. Expenditures: Additions: 1. $ 193,600 to Fund Balance 2. $ 37,000 to Minor Equip Deductions: 1. $ 78,000 to Small Equip Expenditure Budget $ 324,400 Additions $ 230,600 Deductions $ Deductions $ 78,000 SECTION 4. STREET REPAIR AND RECONSTRUCTION FUND 119: Revenue: 1. $ 64,000 to Entitlements & Special Assessments Deductions: 1. $ 190,000 to Sate Grants 2. $ 187,900 to Excise tax Expenditures: Additions: 1. $ 400,000 to Sidewalks and Pavers 2. $ 104,000 to Fund Balance Deductions: 1. $ 630,000 to Street Construction 2. $ 187,900 to Fund Balance Expenditure Budget $ 1,519,500 Additions $ 504,000 Deductions $ 817,900 January 12, 2016 Amended Budget $ 566,800 Amended Budget $ 477,000 Amended Budget $ 1,205,600 ORDINANCE NO. PAGE3 SECTION 5. WATER/SEWER FUND 410: Revenue: Additions: 1. $ 225,000 to Sewer sales 2. $ 523,000 to Water sales 3. $ 127,000 to misc sales Deductions: 1. $ 566,200 to lnterfund Loan Expenditures: Additions: Water 1. $ 207,000 to Electricity expense Sewer 1. $ 41 , 100 to reimburseable labor Water Billing 1. $ 300,000 to lnterfund Loan issued 2. $ 100,000 to lnterfund Loan ambulance Sewer Billing 1. $ 42.300 to wages Deductions: Water 1. $ 32,600 to wages 2. $ 59,300 to machinery and equipment Sewer 1. $ 198,900 to repairs Water Billing 1. $ 9, 700 to wages 2. $ 81 , 100 to End Fund Balance Expenditure Budget Additions $1 1,713,300 $ 690,400 SECTION 6. WATER RIGHTS 471: Revenue: Additions: 1. $ 45,000 to development contributions Expenditures: Additions: 1. $ 45,000 to Fund Balance Expenditure Budget Additions $ 1,338,300 $ 45,000 Deductions $ 381,600 Deductions $ SECTION 7. WATER/SEWER CONSTRUCTION ACCOUNT 477: Expenditures : Additions: 1. $ 1,600,000 to Fund Balance Deductions: 1. $ 1,000,000 to CIP-Water projects 2. $ 600 ,000 to CIP-Sewer projects January 12, 2016 Amended Budget $ 12,022, 100 Amended Budget $ 1,383,300 ORDINANCE NO. PAGE4 Expenditure Budget $ 5,643,800 Additions $ 1,600,000 SECTION 8. SANITATION FUND 490: Revenue: Additions: 1. $ 365,000 to Solid Waste Services 2. $ 300,000 to lnerfund Loan Expenditures: Additions: 1. $ 680,000 to Fund Balance Deductions: 1. $ 15,000 to Customer refunds Expenditure Budget $ 2,985,600 Additions $ 680,000 SECTION 9. STORM WATER FUND 493: Expenditures: Additions 1. $ 30,000 to buildings 2. $ 33,000 to machinery Deductions: 1. $ 45,500 to minor equipment and repairs 2. $ 17,500 to reimburseable labor Expenditure Budget $ 1,123,600 Additions $ 63,000 SECTION 10. AIRPORT FUND 495: Expenditures: Additions: 1. $ 3,700 to Insurance and repairs Deductions: 1. $ 3, 700 to Fund Balance Expenditure Budget $ 100,600 Additions $ 3,700 SECTION 11. AMBULANCE FUND 498: Revenue: Additions: 1. $ 100,000 lnterfund Loan from Water/sewer fund Deductions: 1. $ 330,000 to Ambulance services -ALS 2. $ 100,000 to transfers from 006 Deductions $ 1,600,000 Deductions $ 15,000 Deductions $ 63,000 Deductions $ 3,700 January 12, 2016 Amended Budget $ 5,643,800 Amended Budget $ 3,650,600 Amended Budget $1,123,600 Amended Budget $ 100,600 ORDINANCE NO. PAGE 5 Expenditures: Deductions: 1. $ 200,000 to Wages 2. $ 35,000 to capital purchases (cot) 3. $ 95,000 to End Fund Balance Expenditure Budget $ 3, 124,700 Additions $ 0 SECTION 12. SELF-INSURANCE FUND 503: Revenue: Additions: 1. $ 59,000 to insurance recoveries Expenditures: Additions: 1. $ 127, 000 to fund balance Deductions: 1. $ 68,000 to Insurance premiums and judgements Expenditure Budget $ 1, 124,700 Additions $ 127,000 SECTION 13 CENTRAL SERVICES FUND 517: Expenditures: Additions: 1. $ 32,000 To supplies and professional seNices 2. $ 56,000 to Fund Balance Deductions: 1. $ 31 ,000 to Machinery/equipment 2. $ 57,000 to repairs and minor equiip Expenditure Budget $ 628,200 Additions $ 88,000 SECTION 14. EQUIPMENT RENTAL FUND 519: Revenue: Additions: 1. $ 63, 700 to capital lease proceeds Expenditures: Additions: 1. $ 139,200 to Fund Balance 2. $ 142,200 to capital lease and repairs Deductions: 1. $ 217,700 to gas/propane & supplies Deductions $ 330,000 Deductions $ 68,000 Deductions $ 88,000 January 12, 2016 Amended Budget $ 2,794,700 Amended Budget $ 1, 183,700 Amended Budget $ 628,200 ORDINANCE NO. PAGE6 Expenditure Budget $ 1,595,200 Additions $ 281,400 SECTION 15. BUILDING MAINTENANCE FUND 528: Expenditures: Additions: 1. $ 589,000 to fund balance 2. $ 77,200 to Buildings Deductions: 1. $ 634,200 interfund loan repayment 2. $ 32,000 to repairs and maintenance Expenditure Budget $ 2,317,700 Additions $ 666,200 SECTION 16. FIREMAN$ PENSION 611 : Expenditures: Additions: 1. $ 62,000 to Fund Balance Deductions: 1. $ 33,000 to medical insurance 2. $ 29,000 to other post employment benefits Expenditure Budget $ 205,000 Additions $ 62,000 Deductions $ 217,700 Deductions $ 666,200 Deductions $ 62,000 January 12, 2016 Amended Budget $ 1,658,900 Amended Budget $ 2,317,700 Amended Budget $ 205,000 SECTION 17. All Ending Fund Balances which are included in the preceding budgets which require appropriation by the City Council are appropriated to specific expenditure categories by the City Council as set forth in th is ordinance. As Ending Fund Balances are appropriated for expenditures they are shown as both additions and deductions to th e respective budgets. However, in this ordinance they may be shown as a net change to the Ending Fund Balance. SECTION 18. This ordinance shall take effect and be in force five (5) days after its passage and publication as provided by law. Adopted by the City Council and signed by its Mayor on January 12, 2016. Mayor ATTEST: W . Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council W. Robert Taylor, Finance Director January 12, 2016 MOTION Tax Levy Legislative History: Motion An Ordinance fixing the estimated amount to be received from taxations on assessed valuation. Background The previously adopted ordinance was rescinded in error. Fiscal and Policy Implications Page 1 of2 Options Option Results • Adopt ordinance as an emergency Rate of tax levy established reading • Take no action. Staff Recommendation Staff recommends that City Council declare an emergency and adopt the ordinance on a single reading. Attachments I A. I Ordinance No. 2797 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 ORDINANCE NO. J._ '1 l11 AN ORDINANCE FIXING THE ESTIMATED AMOUNT TO BE RECEIVED FOR MUNICIPAL PURPOSES FROM TAXATIONS ON ASSESSED VALUATIONS ON PROPERTY WITHIN THE CITY OF MOSES LAKE, WASHINGTON FOR 2016 THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. RCW 84.52.020 and 84.52.070 requires the governing body of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on property within the City of Moses Lake; and RCW 84.52.020 and 84.52.070 provides for the estimated tax levied by the City Council be certified to the County Commissioners on or before November 30, 2015 and Section 2. The following estimated taxes for general municipal purposes of the City of Moses Lake for the year 2016 be and the same are hereby levied upon all taxable property within the City of Moses Lake, as determined in the year 2015. General Millage Regular Levy Refund Levy Rate Not to exceed $3.60 less North Central Regional Library levy Estimated Amount $15,000,000 Subject to Final Assessment Figures $31 ,623.91 Section 3. The City Council declares this is a public emergency ordinance necessary for the protection of public health, safety, property, or peace and has passed this ordinance on a single reading with a majority plus one of the whole membership of the Council voting in favor of passage with the ordinance taking effect immediately upon passage. Adopted by the City Council and signed by its Mayor on January 12, 2016. Mayor ATTEST: W . Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison , City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager January 12, 2016 MOTION Accept Donation from Walmart Legislative History: Motion Attached for Council approval is a resolution accepting a donation from Walmart in the amount of $2,500.00. The donation was specified to be used for fire prevention activities. The Moses Lake Fire Department would like to thank Walmart for their generous donation. Background Fiscal and Policy Implications Page 1of2 Options _________________ O_etion • Accept Donation from Walmart • Take no action. Staff Recommendation Attachments I A. I Resolution No. 3585 Legal Review Results +--------·-------------Donation would be accepted and used for fire prevention activities. Donation would not be accepted and no funds toward fire prevention activities. The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 Resolution No. ~ 5~ S A RESOLUTION ACCEPTING A DONATION TO THE MOSES LAKE FIRE DEPARTMENT Recitals: 1. Walmart has made a donation to the Moses Lake Fire Department 2. The amount of the donation is $2,500.00 3. The donation will be utilized to purchase fire prevention and public education materials. Resolved: 1. The City of Moses Lake accepts the donation for the Moses Lake Police Department. 2. The City of Moses Lake expresses its appreciation to Walmart for the donation. Adopted by the City Council on January 12, 2016. ATTEST: W. Robert Taylor, Finance Director To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager January 12, 2016 MOTION Accept cash donation from Friends of the Moses Lake Dog Park Legislative History: Motion Attached for Council approval is a resolution accepting a cash donation from Friends of the Moses Lake Dog Park in the amount of $2,000.00. The $2,000.00 cash donation received from Friends of the Moses Lake Dog Park will be used to go towards purchase of benches, picnic tables and kiosks for the Moses Lake Dog Park. Background Friends of the Moses Lake Dog Park provided donated funds to establish the Moses Lake Dog Park initially and they continue to donate funds to go towards amenities and needs of the Moses Lake Dog Park. Fiscal and Policy Implications Page 1of2 Options Option • Motion • Take no action. Staff Recommendation -------· Results Donation would be accepted and used to purchase benches, picnic tables and kiosks for the Moses Lake Dog Park. Donation would not be accepted and no funds toward park amenities. Staff recommends that the Moses Lake City Council approve the attached resolution and accept the cash donation of $2,000.00 from Friends of the Moses Lake Dog Park. Attachments I A. I Resolution No. 3586 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 RESOLUTION NO. 3 5~ {p A RESOLUTION ACCEPTING A CASH DONATION OF $2,000.00 FROM FRIENDS OF THE MOSES LAKE DOG PARK RECITALS: 1. Friends of the Moses Lake Dog Park has donated two thousand dollars ($2,000.00) to the City of Moses Lake to be used by the Parks and Recreation Department to go towards the cost of purchasing benches, picnic tables and kiosks for the Moses Lake Dog Park. RESOLVED: 1. The $2,000.00 donation is accepted. 2. The City of Moses Lake wishes to express its sincere appreciation to Friends of the Moses Lake Dog Park. Adopted by the City Council on _______ _ _ _________ ,Mayor ATTEST: Robert Taylor, Finance Director To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager January 12, 2016 MOTION ML LEOFF 1 Disability Board Council Representative Legislative History: Motion The ML LEOFF 1 Disability Board is requesting the Mayor with a confirmation from Council to appoint a City Council Member to serve on the Moses Lake LEOFF 1 Disability Board. Background There are two positions on the Board represented by the Moses Lake City Council and one of those position is currently filled by Dr. David Curnel and the other position is now vacant. The vacant position has a remaining term of January 2016-June 2017. Fiscal and Policy Implications The policy for the ML LEOFF 1 Disability Board calls for two City Council members to be selected by the Mayor. Page 1of2 Options Results Option ~~~~~~~~-=-~--~~~~~~---+-~~~~~~-~~~~-~~~--~~~ • Appoint a Council Member to serve on The appointed Council Member will serve on the ML LEOFF 1 Disability Board for the ML LEOFF 1 Disability Board for the two years remaining term, January 2016 -June 2017. • Take no action. Without representation, LEO FF 1 members will not receive reimbursements from their medical/dental claims. Staff Recommendation Staff recommends Council confirm the Mayor's selection for Council representative to the ML LEOFF 1 Disability Board for the remaining term, January 2016-June 2017. Attachments A. ML LEOFF 1 Disability Board Policy-Disability Board Membership and Election Procedures Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 CITY OF MOSES LAKE ASHINCTON ML LEOFF 1 DISABILITY BOARD POLICY WASHINGTON LAW ENFORCEMENT OFFICERS AND FIREFIGHTERS RETIREMENT ACT MOSES LAKE LEOFF I DISABILITY BOARD POLICY DISABILITY BOARD MEMBERSHIP AND ELECTION PROCEDURES 1. Membership: Members include two (2) City Council members to be selected by the Mayor; one active or retired firefighter employed by or retired from the City to be elected by the firefighters employed by or retired from the City; one active or retired law enforcement officer employed by or retired from the City to be elected by the law enforcement officers employed by or retired from the City (All firefighters and law enforcement officers employed by or retired from the City are eligible for election. If there are either no firefighters or no law enforcement officers el igible to vote, a second eligible employee rep resentative shall be elected by the firefighters or law enforcement officers eligible to vote.); and one citizen at large selected by the other Board members. Beginning in 2015, one (1) City Council member selected by the Mayor shall be appointed to a one (1) year term and one City Council member selected by the Mayor shall be appointed to a two (2) year term. In 2015 the firefighter representative shall be elected to a one (1) year term and law enforcement officer shall be elected to a two (2) year term. In 2015 the citizen-at-large member shall be appointed to a two (2) year term. In 2016 the City Council member selected by the Mayor shall be appointed to a (2) year term. In 2016 the firefighter representative shall be elected to a two (2) year term. In 2017, and in years thereafter, all appointees and those elected to serve on the Board shall be appointed and elected to two (2) year terms. The intent is to stagger the terms of the City Council and firefighter/law enforcement representatives in order to provide some stability and continuity on the Disability Board. 2. Election Procedures: A. Firefighters and Law Enforcement Officers: Disability Board staff will conduct the elections. Disability Board staff will send out a Request for Nominations for firefighter or law enforcement representative positions by the third week of March. The election process will be conducted by mail. The Request for Nominations should be returned to the Disability Board staff by the end of the second week in April. B. Once the roster of nominees has been established (self nominations are accepted), a ballot will be mailed to all active and retired LEOFF 1 members eligible to vote. Ballots should be returned to the Disability Board staff by the end of the first week in May. Adopted 01/08/2014 C. Ballots will be tabulated at the regular May meeting. Candidates may attend or have a representative present to witness the ballot count. D. The results of the election will be announced to all firefighter and law enforcement employees and retirees at the regular May meeting. E. The City Manager's office will notify the LEOFF Board of changes in appointment information. Adopted 01 /08/2014 To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAl<E CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager January 12, 2016 MOTION Grant Transit Authority Executive Board of Directors Council Representative Legislative History: Motion The Grant Transit Authority Executive Board of Directors is requesting the Mayor with a confirmation from Council to appoint a City Council Member to serve on the GTA Board of Directors. Background The Board of Directors consist of nine (9) voting members appointed by the municipalities and county required by WA state law. Each voting board member shall be an elected official selected by and serving the governing bodies of the municipalities of Grant County. Fiscal and Policy Implications The bylaws for the Grant Transit Authority calls for a City Council member to be selected by the Mayor and serve on the Board of Directors. Page 1 of2 Options --. A ppoint a c?::;~~e,;;b;r t~;~-~;-~~s a voting memb=~s~~~~-~~s, p~op;rty and · the GTA Executive Board of Directors m I :ffairs of the Grant Transit Authority shall be managed under the direction of the Board of Directors. • Take no action. Staff Recommendation Loss of voting privileges for any business, property, and affairs of the Grant Transit I Authority. Staff recommends Council confirm the Mayor's selection for a Council representative to the GTA Board of Directors for a one year term. Attachments A. Formal request to the Mayor B. Grant Transit Authority-bylaws Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 Grant Transit Authority 8392 Westover Blvd NE, Moses Lake, WA 98837 December 21, 2015 City of Moses Lake (800} 406-9177 or (509} 765-0898 Fax: (509} 398-9510 www.gta-ride.com Attn: Mayor of City of Moses Lake 321 S. Balsam Moses Lake, WA 98837 Subject: Grant Transit Authority Board of Directors Dear Mayor: Grant Transit Authority respectfully requests the name of the council member who will be serving on the Executive Board of Directors for the year 2016. Grant Transit Authority Executive Meetings are held on the third Thursday of every month at the Grant Transit Authority Administrative Office at 8392 Westover Blvd NE, Moses Lake, WA 98837 at 6:30 pm. Grant Transit Authority Board Members are eligible for compensation at the rate of $90.00 per meeting attended, plus mileage. Please indicate the name of the person who has been appointed to the GTA Board of Directors in writing. I look forward to your written response, I can be reached Monday -Friday in the Administrative Office at 765-0898, my fax number is 398-9510. ,3;;;44JK Brandy J. Heston Administrative Services Manager/Clerk of the Board BYLAWS OF THE GRANT TRANSIT AUTHORITY ARTICLE I. Name and Purpose 1.1. Name. The name of this municipal corporation, which has been duly established pursuant to laws of the state of Washington, shall be The Grant County Public Transportation Benefit Authority (PTBA or corporation) which does business under the name "Grant Transit Authority" and shall do business under the name and logo "GIA." 1.2. Purpose. The Grant Transit Authority is a public corporation organized pursuant to RCW Title 3 6 Chapter 57 A to provide public transportation service, and to perform such other functions as may be authorized by law and by the board of directors. ARTICLE II. 2.1 Powers, Rights and Responsibilities. The Grant Transit Authority shall have and exercise all powers, functions, rights and privileges that now and hereafter are given to it, and shall be subject to all duties, obligations, liabilities and limitations now and hereafter imposed upon other like public transportation benefit authorities in the state of Washington. The Grant Transit Authority shall have and exercise all other powers, functions, rights and privileges usually exercised by or which are incidental to or inherent in public transportation benefit authorities. The Grant Transit Authority shall have all powers authorized for it, under the constitution of the State of Washington. The rights and responsibilities include but are not limited to those as may from time to time be set out in RCW Title 36 Chapter 57 A. AR TI CLE III. 3 .1. Board of Directors. All corporate powers shall be exercised by or under the authority of, and the business, property and affairs of the Grant Transit Authority shall be managed under the direction of the board of directors of this corporation, except as otherwise may be provided in these bylaws or by the law. 3.2. Board Composition. The Governing Body shall be referred to as the board of directors and shall consist of nine (9) voting members appointed by the municipalities and county set forth below and one (1) non-voting member if one is selected by the labor organization(s) representing the corporation's bargaining unit employees, consistent with and as required by Washington State Law. Each voting board member shall be an elected official selected by and serving at the pleasure of the governing bodies of the municipalities of Grant County and Grant County on the basis set forth below: (a) One board member shall be a Grant County Commissioner. (b) Each legislative authority from the following municipalities may select one of such municipality's elected officials as a board member: Ephrata, Moses Lake, Warden, Soap Lake and Coulee City. ( c) The legislative bodies of the following groups of municipalities shall select from among the members of their elected officials one board member: (1) Grand Coulee and Electric City; (2) George, Quincy, Mattawa and Royal City; (3) Hartline, Krupp and Wilson Creek. (d) Consistent with and as required by Washington State Law, a non-voting board member shall be the individual selected by the labor organization(s) representing the corporation's bargaining unit employees. In the event there is more than one labor organization representing the corporation's bargaining unit employees, all labor organizations shall collectively select the one non-voting board member by majority vote. The non-voting member shall comply with all governing bylaws and policies of the authority. The Chair or Co-Chairs of the GTA Board of Directors shall exclude the non-voting member from attending any executive session held for the purpose of discussing negotiations with labor organizations. The Chair or Co-Chairs may also exclude the non-voting member from attending any other executive session. The requirement that a non-voting member be appointed to the GT A Board does not apply to GT A if it has no employees represented by a labor union. 3.3 Term. Each voting board member shall serve at the will of the municipality appointing such member. Each city and county shall provide written notice to the Grant Transit Authority of each voting board member and alternate voting board member at the time of such member's or altemate's appointment. Each voting board member shall continue to serve so long as such member is an elected official of the appointing municipality or until such member is replaced by his or her municipality. The eligible non-voting board member (if any) or Labor Representative (if any) shall serve at the will of the labor organization(s) appointing that non- voting member or Labor Representative. The labor organization(s) shall provide written notice to the corporation of its selection of a non-voting board member or Labor Representative at the time of such non-voting member's or Labor Representative's appointment. 3.4. Alternate board member. Each municipality and group of municipalities set forth above and Grant County may designate an alternate voting board member. Such alternate voting board member shall be selected in the same manner as a member of the board, in the absence or inability of the regular board member to serve. The alternate voting member shall be entitled to attend board meetings, vote and represent his or her municipality in the same manner as a regular member during the regular members' temporary absence. The appointing municipality or municipalities or the county shall provide the Grant Transit Authority with written notification of the name of the alternate voting board member prior to such alternate voting board members being able to serve as a voting and participating member of the board of directors. 3.5 Vacancy. In the event a board member or alternate member resigns or becomes ineligible to serve, the appointing municipality or municipalities or the county is encouraged to select a successor and notify the Grant Transit Authority. Failure of such municipality to appoint a successor shall not in any way limit or affect the actions of the board of directors or the remaining members of the board. 3.6. Duties of the board. The board of directors of the Grant Transit Authority shall provide the policy and legislative direction for the Grant Transit Authority and its administration. 3.7. Place of director meetings. Meetings of the directors shall be held at such place within the county of Grant or elsewhere, as may be designated in the notice of meeting or by resolution of the board of directors. 3.8. Regular meetings. The board of directors shall provide for the holding ofregular meetings and shall fix the time and place of holdings of such meetings. Except as provided by law, notice of regular meetings need not be given. 3.9. Special Meetings. notice, waiver. A special meeting of the board of directors may be called by the Chair or by three (3) voting members of the board of directors. Each such meeting shall be held upon notice by delivering personally or by mail written notice to each member of the board of directors and to each local radio or television station and newspaper which has on file with the board of directors a written request to be notified of such special meeting or of all special meetings at least twenty four hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. Final disposition shall not be taken on any other matter at such meeting by the board of directors. Such written notice shall be dispensed with as to any director who at or prior to the time the meeting, files with the secretary a written notice of waiver. Such waiver may be given by telegram or facsimile machine. Such written notice may also be dispensed with as to any director who is actually present at the meeting at the time it convenes. The notices provided in this section may be dispensed with in the event a special meeting is called to deal with an emergency involving injury, or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage. 3 .10. Open public meetings act. All meetings, adjournments and continuances thereof shall be conducted in conformance with Title 42, Chapter 30 RCW Open Meetings Act which governs the conduct of the meetings of the governing body of a public agency. 3 .11. Public hearings. Public hearings may be scheduled by the board at such time and at such place as the board determines to be appropriate. Public hearings shall be conducted in conformity with law. 3 .12. Quorum and manner of action. At all meetings of the Board of Directors attendance of at least five (5) voting directors shall be sufficient to constitute a quorum for conducting regular business. Unless a greater number is expressly required by statute or by these bylaws, every act or decision done or made by the majority of the voting directors present at a meeting duly held, at which a quorum is present and acting, shall be regarded as the act of the board of directors. 3 .13. Conduct of the meetings. The chair of board, or in his or her absence, the vice- chair of the board, or in the absence of the vice-chair, a chair selected by the majority of the directors present, shall preside. 3 .14. Voting. Each voting board member shall be entitled to one vote on all issues before the board. A non-voting board member or non-member Labor Representative shall not be entitled to vote on any issue before the board. 3 .15. Proxies. Voting by written proxy shall be permitted on any specified item of business which comes before the board. 3 .16. Parliamentary procedure. Unless otherwise governed by the provisions of these bylaws or the laws of the state of Washington, Robert's Rules of Order shall govern the conduct of all board meetings. 3 .1 7. Board acting as a body. The board shall act as a body in making its decisions and announcing them. No member shall act for the board without prior authorization of the board except as otherwise provided in these bylaws or by the law. 3 .18. Record of board meetings. The record of the proceedings of the board shall be taken and maintained by the clerk. The minutes shall consist primarily of a record of the action taken. Copies of the minutes shall be forwarded to all board members in advance of the next regular meeting. At the next regular meeting the board shall consider the minutes, make necessary corrections, and adopt them. 3.19. Resolution. Board action shall be taken by resolution when the action to be taken is required by law or by the terms of any grant or contract of which the Grant Transit Authority is a party to be taken by resolution and/or when the action to be taken pertains to the adoption of the initial annual budget of the Grant Transit Authority, the application for or acceptance of any federal or state grants or loans, the entering into or authorization to execute any grant or loan documents or related certifications, the establishment of any revolving fund account for the Grant Transit Authority, the adoption of the 6-year transit development plan for the Grant Transit Authority, the adoption, revision or amendment of the personnel policies of the Grant Transit Authority, the adoption or implementation of any formal policy or procedure of the Grant Transit Authority, regardless of the kind or nature of the policy or procedure, when deemed appropriate by the board, the implementation or assessment of any taxes authorized by law, and/or the amendment or revision of these Bylaws. 3 .20. Compensation of directors and Labor Representative. Each member of the board of directors shall be entitled to reimbursement and compensation as may be established from time to time by the board of directors in accordance with applicable state law. No compensation shall exceed that allowed by statute. The non-member Labor Representative, if appointed, shall be entitled to reimbursement and/or compensation as permitted by applicable law. 3 .2 1. Meetings by conference telephone. Members of the board of directors or members of a committee of directors, may participate in their respective meetings by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time; participation in a meeting by such means shall constitute presence in person at such meetings. ARTICLE IV Committees of the Board 4.1. Advisory committees. The chair, from time to time, may appoint board members or other interested private citizens or representatives of groups and organizations to serve on standing or special committees. The chair shall advise the board of the objectives of the committee. The chair shall be an ex-officio member of all such committees. Recommendations of such committees shall be advisory only. 4.2. Agency committees. The chair may appoint board members to intra-agency and inter-agency committees. These appointments will be reviewed annually to coincide with the terms of officers. 4.3. Board committees. The board may from time to time appoint board members or others to other advisory committees to assist the board. Recommendations of such committees shall be advisory only. The board may authorize such committees to be self-operating and may approve a method for appointment of members and the establishment of operating rules or bylaws, and may approve, amend and alter the bylaws of such committees. 4.4. Executive committees. The board may appoint an executive committee consisting of three (3) members. The executive committee shall include the individual who served as chair at the end of the preceding term, the presently sitting chair and the vice-chair. A substitution of one at large member may be chosen so the executive committee reflects a reasonable makeup from the county from a variety of cities. The executive committee shall not have the power to act as the board. The executive committee shall act only with such powers and authorities as are authorized by the board and, unless otherwise and specifically authorized by the board, shall be an advisory committee only. ARTICLE V. 5 .1. Officers. The officers of the Grant Transit Authority shall be a chair, a vice-chair, a secretary/clerk, a finance officer, and such other and subordinate officers. Only a voting member of the board may be elected to serve as chair or vice-chair. 5 .2. Election and term of office. The chair and the vice-chair shall be elected by the board of directors from among the voting members of the board, as set forth below, and shall hold office until his or her successor shall have been elected and qualified or until his death, resignation or removal of such officer. An annual meeting and election of officers shall be held in December of each year. Unless otherwise designated in these bylaws or by the board of directors, the term of office shall run from January 1 of a year to December 31 of the same year. 5.3 . Removal or resignation. Any officer may resign at any time by giving written notice to the secretary or the board of directors of the Grant Transit Authority. The board of directors may remove any officer at any time at any regular meeting by a vote of the majority of all the members of the Executive Board. The minutes shall reflect the reason for such removal and the vote of the board. Such removal shall be effective immediately or at such other time as may be stated in the action of the board. The chair and vice chair shall be removed immediately upon such individual ceasing to be an elected official from the municipality appointing such person. The acceptance of the resignation shall not be necessary to make it effective. 5.4. Vacancy. A vacancy in any office shall be filled in the manner prescribed for initial selection to such office. 5.5. Chair. The chair shall act as spokesperson for the board and shall act as its representative at meetings with other organizations or groups, unless another representative shall be authorized by the board; provided however the chair or the board may delegate to another the duty of being a spokesperson or representative of the board. The Chair or other designated person acting as spokesperson shall make no pronouncements that will obligate or commit the board except as authorized by these bylaws or the board. The chair may sign and execute in the name of the Grant Transit Authority such instruments that are duly authorized by the board of directors, and the chair shall generally perform all duties incident to the office of the chair and such other duties as may from time to time be assigned to such office by the board of directors. 5.6. Vice-chair. At the request of the chair or in the case of the absence or disability of the chair, the vice-chair shall perform all duties of the chair and, when so acting, shall have all the powers of and be subject to all restrictions upon the chair. In addition, the vice-chair shall perform such other duties as may from time to time be assigned to that office by the board of directors or the chair. 5.7. Secretary/clerk. The secretary/clerk of the Grant Transit Authority shall: (a) Be selected by the Board of-Directors. The term of office of the secretary/clerk shall be at the will of the board of directors. The secretary/clerk may receive such compensation as may be determined by the board for performing the duties of the secretary/clerk; (b) Certify and keep at the office of the Grant Transit Authority, or at such other place as the board of directors may order, the original or a copy of the bylaws, as amended or otherwise altered; (c) Keep at the office of Grant Transit Authority, or at such other place as the board of directors may order, a book of minutes of all meetings of the directors, recording therein the time and place of holding, whether regular or special, and, if special, how authorized, the notice thereof given, and the proceeding thereat; ( d) See that all notices are duly given in accordance with the provisions of th ese bylaws or as required by law; (e) Be custodian of the records and seal of the corporation; (f) Exhibit at all reasonable times to any director, upon application, the bylaws and minutes of the proceedings of the directors of the corporation; and (g) In general, perform all duties of the office of secretary/clerk and such other duties as may from time to time be assigned to each office by the board of directors or the chair. (h) The secretary/clerk may be appointed to be the administrative assistant. 5.8. Finance Officer. The finance officer shall supervise and control the financial records of the Grant Transit Authority, be official custodian of the funds of the GT A, and insure that vouchers have been approved for payment by the board. The board shall employ a qualified finance officer upon terms and conditions reduced to writing and approved by the board. ARTICLE VI General Provisions 6.1. Notes. All Notes or other evidence of indebtedness, including bills, issued or incurred in the name of the Grant Transit Authority, shall be signed by an officer in such a manner as determined by the board. 6.2. Other legal documents. The board may authorize any officer, agent or employee of the Grant Transit Authority in addition to the officers so authorized by specific resolution to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Grant Transit Authority and such authorization may be general or be confined to specific instances. All written contractual obligations including, but not limited to contracts, leases and assignments are to be maintained by the clerk. 6.3. Deposits. All funds shall be deposited in the appropriate account on behalf of GT A and shall be maintained by the finance officer as provided by law. 6.4. Gifts. The board may accept any contribution, gift or bequest so long as conditions are consistent with state law. 6.5. Contracts and contractual services. The board may enter into any contract or reasonable agreement with a private individual, a private firm, corporation or association, federal or state government or any other governmental jurisdiction for the purpose of implementing and maintaining programs of public transportation consistent with the board's lawful authority. 6.6. Attorney. Principal legal counsel may be appointed by and serve at the pleasure of the Grant Transit Authority. 6.7. Severability. If any provision of these bylaws, or its application to any person or circumstance is held invalid, the remainder of these bylaws, or the application of the provisions to other persons or circumstances is not affected. ARTICLE VII. 7 .1 . Indemnity. The Board of Directors are serving the Grant Transit Authority as representatives of their respective jurisdictions and the Grant Transit Authority. The Grant Transit Authority Board of Directors serve Grant Transit Authority and perform certain duties as Board of Directors of the Grant Transit Authority. Therefore, each board member is indemnified for any and all actions taken and/or omissions made by such board member which are within the scope of the board members duties as a board member of the Grant Transit Authority, provided, however, indemnification shall not be extended or provided to a board member when the dispute is between the Grant Transit Authority and such board member. Contracted service providers are responsible for maintaining public liability insurance which indemnities its employees while acting within the scope of their contractual duties in providing service to the Grant Transit Authority. ARTICLE VIII 8.1. Amendments. These bylaws, as adopted by the board of directors, may be revised or amended at any regular or special meeting of the board of directors by a vote of the majority of the whole membership of the board, provided that copies of proposed revisions and amendments shall be available to each board member at least three (3) business days prior to the regular meeting at which proposed revisions or amendments are to be acted upon. These bylaws are adopted by resolution and any amendment thereto shall be adopted by resolution. The foregoing amended bylaws of the Grant Transit Authority have been adopted and approved by a majority of the whole board of directors on this date. Approved and passed the 17th day of December, 2015. To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF HOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council Gilbert Alvarado, Community Development Director January 12, 2016 MOTION Annexation -Northwest United Properties Legislative History: January 12, 2016 Motion A Notice of Intent to Commence Annexation and Petition for Annexation have been submitted by Northwest United Properties, LLC for property described as 11676 NE Kittelson Road. Background The subject parcel is within the Moses Lake Urban Growth Area (UGA). The intent of the UGA is that within the planning period horizon, those areas could be annexed. Page 1 of2 Fiscal and Policy Implications The proposed annexation would increase the corporate limits and would extend all city services to the site. Immediate fiscal implications would be public safety services of the Police Department and Fire Department. Property taxes and utility accounts would have revenue implications for the city as well. Options Option I Results • Authorize the commencement of the The increase in corporate limits will result in an proposed annexation of the subject increase for services or expenditures. There property. will also be an increase in revenues from property taxes and utility accounts. • Take no action. Staff Recommendation The result would be no increase in expenditures and revenues generated from the subject property. Staff recommends that City Council receipt and accept the Notice of Intention to Commence Annexation Proceedings and accept the Petition for Annexation. Attachments A. Notice of Intention to Commence B. Petition for Annexation C. Legal Description D. Map Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of2 NOTICE OF INTENTIO!\ TO COMMENC'E ANNEXATJON PROCEEDI NGS TO : The City Council or the Cny of Moses Lake Comes now and hereby 1101itics the City Council of lhe City of Moses Lakt: that it intends 10 commence proceedings to have the real property owned by fus.··(l.Jt;-S'f' tMJ rn?.b °PPo 'i>tA17tr ~ and described below :Hmexed to the .city or Mo es Lake, that it is the owner of in excess of ten percent (I 0 % ) in value according w the assc scd va lua tion thereof, of the property for which an 11exalion \\'ill Ile pe1 itiom:d : am! that it re ·pectfully requests Lhc City cou ncil within sixty (60) days to c.lctermine whether the city accepts rhe proposed annexation. Legal Descrintion: ~ By S//~£)_ ~~ Datt..:d : PETITJON FOR ANNEX/\ TION TO: City Counci l, City of Moses L;i kc Date: We, the Ulldcrs igned, the legal owners of property, according to the records of the Gram Cou niy Assessor, du l1creby pctirion the below described propeny be annexed by the Cit y of Moses Lake, and be inc luded withi n the boundaric:s of :.a id city. Sa id annexation is so ugh t pursuant 10 RCW 35/\. 14.120 -.150 . Lt:gal Description : A-. WAI{NING A-r-ri-\ ~t~t.: VED COMMUNITY D -vf LOPMENT NOV 3 0 20i5 Pl /\NNING f\NlJ BUI! DING Cl I y (JI l\10Srs l AKE Every person who signs this peti tion with any other than his or her true name, or who knowingly signs more than one of th ese pet itions, or signs a petiti on seeking an election when he or she is not a legal voter, or signs a petiti on when he or she is otherwise not qu alified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. 2. ---·--------- 4. Name and Address and Date ~ (l"f}h.1 $"1 [A J ' T"E"t> ? (<. 0 p r:-fl7 "Z ~€5'1' 12 8</"JH~f-~ -Mr;µ /!..d?- May 12, 2005 EXHIBIT "A" LEGAL DESCRIPTION That Portion of Fann Unit 124, Irrigation Block 41, lying in the South half of the Southeast quarter of Section 25, Township 19 Range 28, E.W.M., described as follows: Beginning at a point 834 feet East of the Southwest comer of the Southeast quarter of said Section 25; thence North 208.50 feet; thence East 208.50 feet: thence South 208.50 feet: thence West 208.50 feet to a point of Beginning. Less the West 68 feet thereof. ____ .__ __ _ Q i -------~ col ~I 6 1 '<(I 0 1 Q::I >--------- h t United Prope t ties Nort wes INTERSTATE 90 S FRONTAGE RD -