The URL can be used to link to this page

03082016__________________________________________________________________________________________________ _________________________________________________________________________________________________ Moses Lake City Council Todd Voth, Mayor | Karen Liebrecht, Deputy Mayor | Bill Ecret, Council Member | Ryann Leonard, Council Member | David Curnel, Council Member | Don Myer, Council Member | Mike Norman, Council Member March 8, 2016 – 7:00 pm City Council Meeting Agenda Call to Order – 7:00 pm Roll Call Pledge of Allegiance Citizen’s Communications – Identification Citizens who would like to address the council during Public Questions/Comments or during a Public Hearing, should complete one of the blue speaker request cards and submit it to the Executive Secretary. Public Questions/Comments is a time in which you may address Council on any topic RELATED TO CITY MATTERS that is not already on tonight’s agenda. Any public hearings that are noted on tonight’s agenda will be announced when opened. Presentations and Awards Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. Approval of Minutes – February 23, 2016 b. Approval Bills and Checks Issued Commission Appointments Consideration of Bids & Quotes #2 a. Request to Award Stormwater Cleaning Project – 2016 March 8, 2016, City Council Meeting – Page 2 Petitions/Communications/Public Hearings #3 a. Communications – Grant County Health District – Theresa Adkinson, Administrator Ordinances/Resolutions #4 a. Ordinance – Create MLMC 16.50 Fire Flow b. Ordinance – Annex Property – Northwest United Properties c. Resolution – Governance Manual d. With the Adoption of #4c – Ordinance – Amend MLMC 2.08 Mayor & Council Request to Call for Bids Referrals from Commissions Other Items for Council Consideration #5 a. Request to Accept Tribal Transportation Program – Colville Confederated Tribes Public Questions/Comments – Non-Agenda Items Council Communications City Manager Reports Executive Session Discuss with Legal Counsel Representing the Agency – Litigation RCW 42.30.110(i) Adjournment MOSES LAKE CITY COUNCIL February 23, 2016 DRAFT Council Present: Todd Voth, Karen Liebrecht, Bill Ecret, David Curnel, Don Myers, Mike Norman, and Ryann Leonard The meeting was called to order at 7 p.m. by Mayor Voth. PLEDGE OF ALLEGIANCE: Paul Boehm led the Council in the flag salute. CITIZEN COMMUNICATION -None PRESENTATION AND AWARDS -None CONSENT AGENDA Minutes: The minutes of the February 9 meeting were presented for approval. Approval of Claims, Prepaid Claims. Checks, and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of February 23, 2016 the Council does approve for payment claims in the amount of $253, 763. 76; prepaid claims in the amounts of $7 4,545. 07 and $17 ,676. 08; claim checks in the amount of $1 , 881, 960. 90; and payroll in the amount of $301 ,323.99. Resolution -Abandon Easement -Nelson Road Apartments: A resolution was presented which abandons an easement in Parcel Hof the South Campus Park Binding Site Plan. Resolution -Accept Easement -Nelson Road Apartments: A resolution was presented which accepts an access easement from Nelson Road Apartments, LLC for the revised parcel H, South Campus Park Binding Site Plan. Resolution -Accept Easement -Nelson Road Apartments: A resolution was presented which accepts a municipal easement on Revised Parcel H of the South Campus Park Binding Site Plan. Resolution -Set Public Hearing -Vacate Right-of-Way: A resolution was presented which sets a public hearing to consider the vacation of a portion of the alley in Block 28, Neppel Plat. Resolution -Abandon Easement -Jan Marie Short Plat: A resolution was presented which abandons an easement between Lots 2 and 4 of the Jan Marie Short Plat. Action Taken: Mr. Curnel moved that the Consent Agenda be approved, seconded by Mrs. Leonard, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES -None PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS CONFEDERATED TRIBES OF THE COLVILLE RESERVATION Nathan Moultor, Chief Operating Officer, Colville Fuels, Kyle Desautel, Operations manager, and Stephenie "Pete" Palmer, Land Use and Shoreline Administrator, Joe Myers, President of Grant Petroleum, and Roni Holder Diefenback, Okanogan County Economic Alliance Director explained the plans for the site of their proposed convenience store and gas station to be located at the southwest corner of South Wanapum Drive and West Lakeshore Drive and also some of the advantages to having a tribal project in the City. GRANT COUNTY ECONOMIC DEVELOPMENT COUNCIL Emily Braunwart and Roy Towry explained that the Economic Development Council is committed to the City Council Minutes: 2 February 23, 2016 continued orderly growth of the Grant County economy and gave some examples of their activities. MOSES LAKE SENIOR CENTER Carry Liles, Director, and Norman Miller, President of Board of Directors, explained the programs that are available through the Moses lake Senior Center. ORDINANCE -CREATE 6.07 -CHICKENS -2N° READING/PUBLIC HEARING An ordinance was presented which regulates the keeping of chickens. The public hearing was opened. Julia Hodgson, 2017 S. Beaumont, spoke in support of the keeping of chickens in the residential zones of the City and was opposed to the permit requirement. The public hearing was closed. The ordinance creating Chapter 6. 07 of the Moses Lake Municipal Code entitled "Chickens' was read by title only. There was some discussion on the required setback from property lines and neighboring residences and require the slaughter of chickens to be inside a structure, and should the chickens be licensed and tagged. Action Taken: Mrs. Leonard moved that the ordinance be amended to change the setback to 1 O' from property lines and neighboring residences and to prohibit the slaughter of chickens out of doors and the second reading of the ordinance be adopted, seconded by Mr. Ecret and passed with Mr. Curnel opposed. ORDINANCE -AMEND 18.20 -RESIDENTIAL ZONES -2N° READING/PUBLIC HEARING An ordinance was presented which allows manufactured homes in the single family residential zone. G ilbert Alvarado, Community Development Director, stated that performance standards have been added so that a manufactured home will blend into a traditional residential area. The public hearing was opened. There were no comments, so the public hearing was closed. The ordinance amending Chapter 18.20 of the Moses Lake Municipal Code entitled "Residential Zones" was read by title only. Action Taken: Mrs. Liebrecht moved that the second reading of the ordinance be adopted, seconded by Mr. Curnel, and passed unanimously. RESOLUTION -ADOPT THE PARKS AND RECREATION PARK, COMPREHENSIVE, AND OPEN SPACE PLAN -PUBLIC HEARING Spencer Grigg, Parks and Recreation Director, stated that the Park, Comprehensive, and Open Space Plan is a required by the Washington State Recreation and Conservation Office in order for the City to remain eligible for grants-in-aid. He explained the contents of the Plan. The public hearing was opened. There were no comments, so the public hearing was closed. The resolution adopting the 2016 Parks and Recreation Park, Comprehensive and Open Space Plan was read by title only. Action Taken: Mrs. Leonard moved that the resolution be adopted, seconded by Mr. Myers, and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND 18.40 -INDUSTRIAL ZONES -2N° READING City Council Minutes: 3 February 23, 2016 An ordinance was presented which would allow surface mining in the heavy industrial zone as a conditional use permit. The ordinance amending Chapter 18.40 of the Moses Lake Municipal Code entitled "Industrial Zones" was read by title only. Action Taken: Mr. Ecret moved that the second reading of the ordinance be adopted, seconded by Mr. Norman, and passed unanimously. ORDINANCE -CREATE 16.50 -FIRE FLOW -1sr READING An ordinance was presented which creates a standardized method for determining fire flow in the City. Brett Bastian, Acting Fire Chief, stated that the current methodology of determining fire flow is subjective in nature and the proposed ordinance will standardize the approach to determining fire flow, granting reductions, or requiring additions to the fire line that are in line with the recommendations of the Washington Survey and Rating Bureau. The ordinance creating Chapter 16.60 of the Moses Lake Municipal Code entitled "Fire Flow" was read by title only. RESOLUTION -PETTY CASH A resolution was presented which establishes a petty cash account in the Utility Billing Division for dealing with business licenses. W. Robert Taylor, Finance Director, stated that this fund will establish internal controls so there is a separation between the monies collected for utilities and those being collected for business licenses. The resolution establishing a petty cash account for the Utility Billing Division was read by title only. Action Taken: Mr. Norman moved that the resolution be adopted, seconded by Mrs. Liebrecht, and passed unanimously. REQUEST TO CALL FOR BIDS SEAL COAT PROJECT This item was tabled until after consideration of the budget adjustment. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION 2016 BUDGET ADJUSTMENT John Williams, City Manager, stated that the budget adjustments reflect the direction of Council during the budget study sessions. There was some discussion by the Council. Action Taken: Mr. Norman moved that the 2016 budget adjustments be adopted, seconded by Mrs. Leonard, and passed unanimously. SEAL COAT PROJECT Staff requested authorization to call for bids for the 2016 Seal Coat project. This project includes chip sealing for Pioneer Way, Wheeler Road, and Division Street. John Williams, City Manager, pointed out that the budget will be amended to cover the cost of the project. City Council Minutes: 4 February 23, 2016 Action Taken: Mrs. Liebrecht moved that staff be authorized to call for bids, seconded by Mr. Curnel, and passed unanimously. PUBLIC QUESTIONS/COMMENTS -NON-AGENDA ITEMS USE OF CITY PROPERTY -MURPHY Michael Murphy, 1411 S. Eastlake Drive, stated that he would like to use Sinkiuse Square for the location of his hot dog stand but one of the requirements is for the staff to have access to a restroom. He requested permission to use the restroom at Sinkiuse Square for the staff of the hot dog stand. Gilbert Alvarado, Community Development Director, stated that the first issue would be whether or not the Council would approve Mr. Murphy to use Sinkiuse Square for his business. Mr. Murphy gave his reasons for wanting to locate in Sinkiuse Square and explained how he would operate the hot dog stand. There was some discussion by the Council and it was .the consensus that Mr. Murphy work with staff. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS -None EXECUTIVE SESSION The regular meeting was recessed at 8:55 p.m. and the Council met in a 10 minute executive session with the City Attorney under RCW 42.30.11 O(i) to discuss potential litigation. At 9:05 p.m. the Council extended the executive session for an additional five minutes. At 9: 10 p. m. the Council extended the executive session for an additional five minutes. The executive session was adjourned at 9: 15 p. m. and the regular meeting was reconvened at 9: 15. The Council met in a closed door session with the City Attorney per RCW 42.30.140(4) to discuss labor relations. The regular meeting was adjourned at 9:35 p.m. ATTEST Todd Voth, Mayor W. Robert Taylor, Finance Director DATE 3/03/16 PAGE 1 TIME 13:48:39 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 0000076313 947.84 2016 STATIONERY ORDER 0000076313 507.32 2016 STATIONERY ORDER 0000076313 587.61 2016 STATIONERY ORDER 0000076313 373.38 2016 STATIONERY ORDER 0000076544 80.93 BUSINESS CARDS -LIGGETT 0000076313 479.43 2016 STATIONERY ORDER 0000076313 315.82 2016 STATIONERY ORDER 0000076313 100.54 2016 STATIONERY ORDER 0000076313 67.50 2016 STATIONERY ORDER 00000763 13 67.50 2016 STATIONERY ORDER 0000076496 80.93 BUSINESS CARDS/MORO 0000076313 67.50 2016 STATIONERY ORDER 0000076313 67.50 2016 STATIONERY ORDER 0000076313 67.50 2016 STATIONERY ORDER ====================== TOTAL: 3,811.30 A T & T MOBILITY 00004826 0000076601 117 . 95 CELL SERVICE/ENG GPS ====================== TOTAL: 117 .95 Al JANITORIAL SUPPLY 00006442 0000076468 349.26 POWDERED DRAIN SEWER OPENER ====================== TOTAL: 349.26 AG WEST DISTRIBUTING CO INC 00006842 0000076562 2.00 SUPPLIES / TENDER ====================== TOTAL: 2.00 BARBARA NICKERSON 00007028 0000076578 25.20 MAC CONSIGNMENT SALES ====================== TOTAL: 25.20 BASIN SEPTIC SERVICES 00000166 0000076552 610.39 SEPTIC SERVICE DATE 3/03/16 TIME 13:48:39 PAGE 2 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= BATTERY SYSTEMS 00004673 BIG BEND COMMUNITY COLLEGE 00000118 BOUND TREE MEDICAL LLC 00006022 BRIAN JONES 00005620 BUD CLARY FORD 00006454 BUSINESS INTERIORS & EQUIPMENT 00003619 C P S HUMAN RESOURCE SERVICES 00004577 CAROL CROSS 00004253 0000076588 163.93 PORTABLE TOILET RENTAL ====================== TOTAL : 774.32 0000076497 17.17 BATTERIES 0000076497 37. 77 BATTERIES ====================== TOTAL: 54.94 0000076463 150.00 FLAGGING CLASS 0000076463 150.00 FLAGGING CLASS 0000076463 150.00 FLAGGING CLASS 0000076463 50.00 FLAGGING CLASS 0000076463 50.00 FLAGGING CLASS 0000076463 150.00 FLAGGING CLASS TOTAL: 700.00 0000076567 2,367.02 MEDICAL SUPPLIES ====================== TOTAL: 2,367 .02 00000764 85 2,115.00 DRUG MONEY TOTAL: 2,115.00 0000076498 111.61 MISC SUPPLIES ====================== TOTAL: 0000076596 TOTAL: 0000076521 0000076521 TOTAL: 0000076574 111. 61 1,462.88 MAINT AGREEMENT/COPIERS 1,462.88 606.50 606.50 1,213.00 FIRE/POLICE CLERK TESTS FIRE/POLICE CLERK TESTS 31.50 MAC CONSIGNMENT SALES DATE 3/03/16 TIME 13:48:39 NAME OF VENDOR Department CITY OF MOSES T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CAROL HOHN 00006772 CASCADE FIRE CORPORATION 00003644 CENTRAL MACHINERY SALES INC 00002779 CENTURYLINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 ====================== TOTAL: 31. 50 0000076451 175.00 ====================== TOTAL: 175.00 0000076592 64.19 ====================== TOTAL: 64.19 0000076499 31. 27 ====================== TOTAL: 0000076527 0000076527 0000076527 0000076527 31. 27 8.00 8.00 40.00 40.00 ====================== TOTAL: 0000076512 0000076510 96.00 44.68 155.48 ====================== TOTAL : 200.16 0000076527 90.00 TOTAL: 90.00 0000076512 455.61 ====================== TOTAL: 455.61 0000076527 25.00 ====================== TOTAL: 25.00 0000076512 185.23 ====================== TOTAL: 185.23 BUILDING MAINTENANCE REPAIR & MAINTENACE SUPPLIES BROOM/HANDLE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE DATE 3/03/16 PAGE 4 TIME 13:48:39 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 0000076527 4.00 LONG DISTANCE TEL SERVICE TOTAL: 4.00 0000076512 276.51 TELEPHONE SERVICE ====================== TOTAL: 276.51 0000076527 10.00 LONG DISTANCE TEL SERVICE TOTAL: 10.00 0000076512 129.75 TELEPHONE SERVICE ====================== TOTAL: 0000076527 0000076527 0000076511 0000076511 129.75 69.05 LONG DISTANCE TEL SERVICE 65.04 LONG DISTANCE TEL SERVICE 61.05 WATER TURN OFF NOTIFICATIONS 61.05 WATER TURN OFF NOTIFICATIONS ====================== TOTAL: 256.19 0000076510 46.84 TELEPHONE SERVICE ====================== TOTAL: 46.84 0000076511 61.05 WATER TURN OFF NOTIFICATIONS ====================== TOTAL: 61. OS 0000076512 44.68 TELEPHONE SERVICE TOTAL: 44.68 0000076527 10.00 LONG DISTANCE TEL SERVICE ====================== TOTAL: 10.00 0000076512 2,798.76 TELEPHONE SERVICE ====================== TOTAL: 2,798 .7 6 DATE 3/03/16 TIME 13:48:39 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00001502 00003599 CHASE PAYMENTECH-EFT 00004046 CITY OF MOSES LAKE 00008201 00008106 00008102 0000076527 0000076527 21.15 4.00 ====================== TOTAL: 25.15 0000076512 184.32 ====================== TOTAL: 184.32 0000076527 4.00 ====================== TOTAL: 4.00 0000076458 30 .63 0000076458 1,178.68 0000076458 1,178.68 0000076458 1,178 .68 0000076458 1,178.68 0000076458 1,178.69 ====================== TOTAL: 5,924.04 0000076462 569.63 0000076507 127.44 0000076507 1,272 .63 TOTAL: 1,969.70 0000076600 6,322.21 ====================== TOTAL: 6,322 .21 0000076493 1,050.00 LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE CREDIT CARD FEES CREDIT CARD FEES CREDIT CARD FEES CREDIT CARD FEES CREDIT CARD FEES CREDIT CARD FEES WATER SERVICE WATER SERVICE WATER SERVICE RETAIN PE3 MAE VLLY SWR POW 15 SHRLNE DETRMNTION CASCADE PRK DATE 3/03/16 TIME 13: 48: 39 LAKE PAGE 6 XAPPRVD C I T Y 0 F M 0 S E S TABUL ATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00008201 COLUMBIA BASIN DAILY HERALD 00000210 COLUMBIA BEARING BDI 00000274 CONFLUENCE HEALTH 00005069 CONSOLIDATED DISPOSAL SERVICE 00006284 CONSOLIDATED ELECTRIC DIST 00000819 CROWN PAPER & JANITORIAL 00007120 DEE DEE DRESSEN 00004473 EASTERN CASCADE DIST 00006909 ====================== TOTAL: 1,050.00 0000076462 159.40 ====================== TOTAL: 159 .40 0000076514 262.50 ====================== TOTAL: 262.50 0000076519 68.32 ====================== TOTAL: 0000076450 0000076450 68.32 19.42 18.85 ====================== TOTAL: 38.27 0000076593 20.35 0000076593 6.00 0000076593 20,682.29 0000076593 47,299.50 ====================== TOTAL: 0000076563 0000076520 0000076520 68,008.14 84.70 123.33 225.55 ====================== TOTAL: 433.58 0000076522 561.78 ====================== TOTAL: 561. 78 0000076575 24.50 ====================== TOTAL: 24.50 0000076495 63.25 WATER SERVICE LEGAL PUBLICATIONS BELTS PRE-EMPLOYMENT TESTING / EVENS PRE-EMPLOYMENT TESTING / EVENS DISPOSAL LOADS/TRANSFER STA DISPOSAL LOADS/TRANSFER STA DISPOSAL LOADS/TRANSFER STA DISPOSAL LOADS/TRANSFER STA MISC SUPPLIES BALLASTS/FLUOR LAMPS BALLASTS/FLUOR LAMPS MISC JANITORIAL SUPPLIES MAC CONSIGNMENT SALES drinking water DATE 3/03/16 TIME 13:48:39 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEETING LAKE T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 7 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FABER INDUSTRIAL SUPPLY 00000501 FASTENAL COMPANY 00007372 FERRELLGAS 00002207 FLINT TRADING INC 00006654 GALLS, LLC 00000133 GINGER OAKES 00005100 TOTAL: 0000076443 0000076504 63.25 115 .19 39 .97 ====================== TOTAL: 155.16 0000076549 63.75 0000076553 19.44 0000076553 1,214.43 0000076553 628.15 0000076553 133 .13 0000076553 56.39 0000076553 11.12 0000076553 266.26 ====================== TOTAL: 2,392.67 0000076503 94.91 ====================== TOTAL: 94.91 0000076550 882.24 ====================== TOTAL: 882.24 0000076487 964.35 0000076474 116. 46 0000076487 2,264.77 0000076487 2,264.76 0000076474 116.46 ====================== TOTAL: 5,726.80 0000076580 227.50 MISC SUPPLIES CRIMP CS STEEL WIRE CUP BRUSH MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DOCK CYLINDERS PROPANE TORCH SUPPLIES UNIFORM PANTS SUPPLIES SUPPLIES UNIFORM PANTS MAC CONSIGNMENT SALES DATE 3/03/16 TIME 13 :48 :39 NAME OF VENDOR Department C I T Y 0 F M 0 S E S TABULATION OF CLAIMS COUNCIL MEETING LAKE TO BE APPROVED 0 F 03/08/2016 Expenditure Account PAGE 8 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= GRAINGER PARTS OPERATIONS 00002755 HELENA CHEMICAL COMPANY 00006809 HI LINE INC 00006008 HOCHSTATTER ELECI'RIC 00000705 IBS INC 00004860 J KEELE PHOTOORAPHY 00000514 JERRY JOHNSON 00003736 JERRYS AUTO SUPPLY 00005835 KAMAN FLUID POWER LLC 00001302 TOTAL: 0000076523 0000076523 0000076523 227 .50 341. 52 114.07 48.12 ====================== TOTAL : 0000076560 0000076560 0000076560 503. 71 159.72 668.79 809.50 ====================== TOTAL: 1,638.01 0000076506 567 .11 ====================== TOTAL: 567 .11 0000076480 84.66 TOTAL: 84.66 0000076524 615.64 TOTAL: 615.64 0000076516 890.18 ====================== TOTAL: 890.18 0000076576 210.00 ====================== TOTAL: 210.00 0000076444 55.02 0000076525 1,060.10 ====================== TOTAL: 0000076494 0000076533 1,115.12 47.22 1,315.36 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC CHEMICALS/FERTILIZERS MISC CHEMICALS/FERTILIZERS MISC CHEMICALS/FERTILIZERS MISC STOCK SUPPLIES CENTRIFUGALS MISC SUPPLIES COUNCIL PHOTOS MAC CONSIGNMENT SALES MISC SUPPLIES/CREDIT MEMOS MISC SUPPLIES MISC SUPPLIES DATE 3/03/16 TIME 13:48:39 CITY OF MOSES LAKE PAGE 9 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= KATHLEEN PARR & JOHN CHURCH 00004687 KIMMEL ATHLETIC SUPPLY 00003462 LEE ANN ST CLAIR 00007066 LINDSAY/ CULLIGAN 00005289 LOCALTEL COMMUNICATIONS 00004374 LYNN PEAVEY COMPANY 00003799 MARTIN SCHEMPP 00004830 MAYFIELD FITNESS 00007251 MID-AMERICA ARTS ALLIANCE 00005255 MINISOFT INC 00004622 MLHS BOYS BASKETBALL BOOSTER 00004983 ====================== TOTAL: 1,362.58 0000076581 37.04 ====================== TOTAL: 37.04 0000076465 115 . 32 ====================== TOTAL: 115. 32 0000076583 25.90 ====================== TOTAL: 0000076492 0000076492 0000076528 25.90 20.16 20.16 63.24 ====================== TOTAL: 103.56 0000076509 916.75 ====================== TOTAL: 916.75 0000076489 856.40 ====================== TOTAL: 856.40 0000076582 32.45 ====================== TOTAL: 32.45 0000076594 608.16 ====================== TOTAL: 608.16 0000076483 1,500.00 ====================== TOTAL: 1,500.00 0000076518 1,618.50 ====================== TOTAL: 1,618.50 0000076481 1,242 .54 MAC CONSIGNMENT SALES BEG SOCCER EQUIPMENT MAC CONSIGNMENT SALES MAC/PR WATER MAC/PR WATER BOTTLED WATER INTERNET SERVICE SUPPLIES MAC CONSIGNMENT SALES MAINT/EXERCISE EQUIP MAC EXHIBIT FEE SOFTWARE UPDATES RENEWAL DRIBBLERS INSTRUCTION DATE 3/03/16 TIME 13: 48: 39 PAGE 10 XAPPRVD CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MOON SECURITY SERVICES INC 00006510 MOSES LAKE BUSINESS ASSN 00005170 MOSES LAKE STEEL SUPPLY 00001268 MOSES LAKE WRESTLING CLUB 00005156 MULTI AGENCY COMM CENTER E911 00006695 NORCO ENTERPRISES INC 00006590 NORTH CENTRAL WASHINGTON FENCE 00006902 NORTHSTAR CHEMICAL INC 00006113 OREILLY AUTO PARTS 00004593 ====================== TOTAL: 1,242.54 0000076488 51.50 MONTHLY MONITORING TOTAL: 51.50 0000076543 150.00 2016 MEMBERSHIP DUES ====================== TOTAL: 0000076551 0000076447 0000076530 150.00 118. 38 44. 68 REPAIR & MAINTENACE SUPPLIES 34.16 TUBING/FLAT ALUMINUM ====================== TOTAL: 197.22 0000076545 944.91 MAT MUSCLE INSTRUCTION ====================== TOTAL: 944.91 0000076491 41,197.94 USER FEE 0000076482 1,014.20 USER FEES / MARCH 0000076482 8,613.54 USER FEES / MARCH ====================== TOTAL: 50,825.68 0000076473 66.54 MISC SUPPLIES 0000076473 340.51 MISC SUPPLIES ====================== TOTAL: 0000076548 0000076452 407.05 125.16 MISC SUPPLIES 31 .29 8" ROUND NOSE PLIERS ====================== TOTAL: 156.45 0000076531 3,435.36 SODIUM HYPOCHLORITE TOTAL: 3,435.36 0000076534 39.56 AIR FILTER KIT/CREDIT MEMO DATE 3/03/16 TIME 13:48:39 NAME OF VENDOR Department CITY T A B U L A T I 0 N COUNCIL OF MOSES 0 F C L A I M S M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PARKSON CORP 00006891 POW CONTRACTING 00005344 PROTECT YOUTH SPORTS 00004626 QUILL CORPORATION 00004811 R M T 00004121 REBECCA JONES 00006342 ROBOTEX INC 00006589 ROYAL ORGANIC PRODUCTS 00007187 SAFETY KLEEN CORP 00004265 SHIRTBUILDERS INC 00004022 SIGNS NOW 00007051 ====================== TOTAL: 39.56 0000076470 7,098 .92 ====================== TOTAL: 7,098.92 0000076599 130,111.10 ====================== TOTAL: 130,111.10 0000076573 153.00 ====================== TOTAL: 0000076561 0000076561 153.00 65.33 65 .34 ====================== TOTAL : 130. 67 0000076461 268 .. 84 ====================== TOTAL: 268.84 0000076577 29.40 ====================== TOTAL: 29.40 0000076486 8,194.55 ====================== TOTAL: 8,194.55 0000076565 243.3 0 TOTAL: 243.30 0000076536 373.93 ====================== TOTAL: 0000076570 0000076570 373.93 526.27 526.27 ====================== TOTAL: 1,052.54 SHEATH, PUNCHED QTY 500 PE 3 MAE VALLEY SWR REBID 2015 SOCCER BACKGROUND CHECKS OFFICE SUPPLIES OFFICE SUPPLIES FILTER CHRG/RETURN/BRAKE KIT MAC CONSIGNMENT SALES ROBOT TIPPING FEES SOLVENI' CLEANING UNIFORMS UNIFORMS DATE 3/03/16 TIME 13:48 :39 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ==============================================================================================;======================== SOAPWORKS STUDIO 00006049 SOLID WASTE SYSTEMS INC 00005276 SUPPLYWORKS 00003053 TARGET MEDIA NORTHWEST 00007815 THE WESLEY GROUP 00004986 TYCO INC 00004451 U S BANK -EFI' 00007071 UMPQUA BANK 00006670 0000076597 0000076597 296.08 25.61 ====================== TOTAL: 321.69 0000076546 154.00 ====================== TOTAL: 0000076537 TOTAL: 0000076538 0000076538 154. 00 2 ( 241. 06 2,241.06 381. 90 45.81 ====================== TOTAL: 427.71 0000076466 2,738.87 ====================== TOTAL: 0000076595 0000076595 TOTAL: 0000076539 2,738.87 400.90 1,125.89 1,526 .79 11.46 ====================== TOTAL: 0000076571 0000076571 0000076517 0000076517 0000076517 11.46 21,168.75 21,168.75 68,137.50 68,137.50 16,905.00 ====================== TOTAL: 195,517.50 0000076464 683.74 TOTAL: 683.74 CITY/DISC GOLF COURSE SIGNAGE CITY/DISC GOLF COURSE SIGNAGE MAC RESALE MISC SUPPLIES MISC JANITORIAL SUPPLIES MISC JANITORIAL SUPPLIES PR 2016 SPRING BROCHURE LABOR RELATIONS CONSULT LABOR RELATIONS CONSULT ULTRA RED #2 GREASE TUBES DEBT SERV PYMT/2011 W/S BONDS DEBT SERV PYMT/2011 W/S BONDS DEBT SERV PYMTS/GO BONDS DEBT SERV PYMTS/GO BONDS DEBT SERV PYMTS/GO BONDS BANKING FEES DATE 3/03/16 TIME 13 : 4 8 : 3 9 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK/MERCHANT-EIT 00005882 0000076460 885.78 CREDIT CARD FEES 0000076460 246.36 CREDIT CARD FEES 0000076460 204.51 CREDIT CARD FEES 0000076460 690.33 CREDIT CARD FEES 0000076460 182. 08 CREDIT CARD FEES 0000076460 56.62 CREDIT CARD FEES 0000076460 57.79 CREDIT CARD FEES 0000076460 45 .14 CREDIT CARD FEES 0000076460 45.14 CREDIT CARD FEES 0000076460 45 .14 CREDIT CARD FEES 0000076460 45.14 CREDIT CARD FEES 0000076460 45.17 CREDIT CARD FEES ====================== TOTAL: 2,549.20 VALLEY ATHLETICS 00006626 0000076479 690.56 INFIELD SUPERSACKS 0000076479 690.56 INFIELD SUPERSACKS ====================== TOTAL: l, 381.12 VERIZON WIRELESS 00002107 0000076556 61.25 CELL PHONE SERVICE 00000 76556 29 .13 CELL PHONE SERVICE DATE 3/03/16 TIME 13: 48: 39 LAKE PAGE 14 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000076556 68.27 CELL PHONE SERVICE 0000076556 15.20 CELL PHONE SERVICE 0000076556 705.13 CELL PHONE SERVICE 0000076556 66.42 CELL PHONE SERVICE 0000076556 13 .21 CELL PHONE SERVICE 0000076556 39.14 CELL PHONE SERVICE 0000076556 19 .46 CELL PHONE SERVICE 0000076556 58. 30 CELL PHONE SERVICE 0000076556 19.42 CELL PHONE SERVICE ====================== TOTAL: 1,094.93 VISTA SERVICE & TOWING 00004604 0000076490 193.14 SERVICES ====================== TOTAL: 193 .14 W S L C B 00005083 0000076467 64.00 MAC SPECIAL OCCASION LICENSE TOTAL: 64.00 WA CITIES INSURANCE AUTHORITY 00006720 0000076598 159.00 INSURANCE DEDUCTIBLE ====================== TOTAL: 159.00 WASHINGTON STATE PATROL 00002249 0000076388 1,200.00 TRT TRAINING ====================== TOTAL: 1,200.00 WEST COAST SEED MILL SUPPLY CO 00005365 0000076453 65.78 NEEDLES 25/080 ====================== TOTAL: 65.78 WESTERN PETERBILT INC 00006802 0000076541 1,322.05 DIAGNOSE/REPAIR ====================== TOTAL: 1,322.05 WESTERN SYSTEMS 00006838 0000076542 LOOP AMPLIFIER 4CH RACK MOUNT ====================== TOTAL: 1,162.11 WILBUR ELLIS COMPANY 00002262 0000076477 6,793.92 HERBACIDES DATE 3/03 /16 TIME 13 : 4 8 : 3 9 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEETING L A K E T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 15 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ====================== TOTAL: 6,793.92 XPRESS BILL PAY -EFT 00006421 0000076459 610.38 CREDIT CARD FEES 0000076459 610.38 CREDIT CARD FEES 0000076459 610 .38 CREDIT CARD FEES 0000076459 610.38 CREDIT CARD FEES 0000076459 610.42 CREDIT CARD FEES ====================== TOTAL: 3, 051. 94 ============================= REPORT TOTAL: 553,242.28 DATE THU, MAR 3, 2016, 1:48 PM TIME 13 : 4 8 : 4 0 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 03/08/2016 TOTALS BY FUND FUND NO 000 103 116 410 450 452 477 490 493 495 498 503 517 519 528 FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER 2011 BOND FUND 2004 BOND FUND WATER SEWER CONSTRUCTION SANITATION STORM WATER AIRPORT AMBULANCE FUND SELF-INSURANCE CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 68,084.25 17,623.24 10,309.39 20,281 .96 42,337.50 136,275.00 137 ,483 .31 70,120.34 1,956 .37 221.84 14,122.84 159.00 6, 818. 04 8,231.67 19,217.53 553,242.28 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C L A I M S A P P R 0 V A L * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $553,242.28 THIS 8TH DAY OF MARCH, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * t * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 3/03 /16 PAGE 1 TIME 11:33:02 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= 2M COMPANY INC 00004450 ACE HARDWARE 00006538 AMERICAN LINEN 00004927 CASCADE ANALYTICAL INC 00005014 CINTAS CORPORATION LOC 607 00000271 COMMERCIAL TIRE 00005968 CSWW, INC dba NO 40 OUTFITTERS 00001701 0000076476 0000076540 0000076540 24.15 MISC SUPPLIES 37.33 GASKETS/COUPLINGS/SEWER PIPE 18.09 GASKETS/COUPLINGS/SEWER PIPE ====================== TOTAL: 79.57 0000076442 21.53 MISC SUPPPLIES 0000076442 411.88 MISC SUPPPLIES 0000076304 15.06 MISC SUPPLIES 0000076442 32.33 MISC SUPPPLIES 0000076417 7.54 HOSE NOZZLES 0000076478 46.87 MISC SUPPLIES 0000076417 7.54 HOSE NOZZLES ====================== TOTAL: 542.75 0000076566 141. 46 LINEN SERVICE ====================== TOTAL: 141. 46 0000076500 679.80 SAMPLE TESTING 0000076500 1,386.76 SAMPLE TESTING ====================== TOTAL: 2,066.56 0000076557 22.44 SHOP TOWELS/UNIFORMS 0000076557 22.44 SHOP TOWELS/UNIFORMS 0000076557 302.20 SHOP TOWELS/UNIFORMS ====================== TOTAL: 347.08 0000076501 3,660.71 TIRES ====================== TOTAL: 3,660.71 0000076441 218.05 MISC SUPPLIES DATE 3/03/16 PAGE 2 TIME 11: 33: 02 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 03/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of .Purchase ======================================================================================================================= CSWW, INC dba NO 40 OUTFITTERS 00001701 0000076305 22.64 MISC SUPPLIES 0000076532 75.52 OVERALLS/V-BELTS 0000076515 51.72 SCREWDRIVERS, BROOM 0000076532 11.30 OVERALLS/V-BELTS ====================== TOTAL: 379.23 DATABAR 00007974 0000076513 329.00 MAIL UTILITY BILLS 0000076513 329.00 MAIL UTILITY BILLS 0000076513 329.00 MAIL urILITY BILLS 0000076513 329.00 MAIL UTILITY BILLS 0000076513 329.00 MAIL UTILITY BILLS ====================== TOTAL: 1,645 .00 EVERGREEN IMPLEMENT INC 00005234 0000076471 474.52 MISC SUPPLIES 00000764 71 86.59 MISC SUPPLIES 0000076502 189.84 FUEL PUMP ====================== TOTAL: 750.95 FERGUSON ENTERPRISES INC #3007 00005482 0000076455 3,467.02 MISC SUPPLIES 0000076387 216. 77 MIAS SUPPLIES ====================== TOTAL: 3,683.79 H D FOWLER COMPANY 00003868 0000076505 23,548.80 MISC REPAIR PARTS ====================== TOTAL: 23,548.80 INLAND PIPE & SUPPLY COMPANY 00003727 0000076309 -98.44 MISC SUPPLIES 0000076309 148.86 MISC SUPPLIES 0000076469 485 .90 MISC SUPPLIES ====================== TOTAL: 536.32 DATE 3/03/16 TIME 11:33:02 NAME OF VENDOR Department C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 03 /08/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LAD IRRIGATION COMPANY INC 00001101 LAKE AUTO PARTS 00001102 LEE CREIGLOW CBO 00005899 NORCO ENTERPRISES INC 00006590 PENHALLURICKS EXPRESS BUILDING 00006579 PLATT ELECTRIC COMPANY 00001549 RATHBONE SALES INC 00005021 STAPLES CREDIT PLAN 00007570 0000076448 50.46 TOTAL: 50.46 0000076396 287.48 0000076526 17. 01 0000076526 5.29 0000076526 962. 04 ====================== TOTAL: 0000076591 0000076591 1, 271 . 82 6,390.00 135.00 ====================== TOTAL: 6,525.00 MISC FIRE SUPPLIES ACRYLIC PAINT & HARDENER MISC SUPPLIES/CREDIT MEMO MISC SUPPLIES/CREDIT MEMO MISC SUPPLIES/CREDIT MEMO PROF SERVICES/PLAN CHECKING PROF SERVICES/PLAN CHECKING 0000076572 207.60 MISC SUPPLIES ====================== TOTAL: 0000076445 0000076445 207.60 85.45 542.02 ====================== TOTAL: 0000076554 0000076554 0000076554 627.47 8.06 114.96 127.93 ====================== TOTAL: 250.95 0000076535 623.40 ====================== TOTAL: 0000076555 0000076555 623.40 156.44 19.39 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES TONER, BATTERIES TONER, BATTERIES DATE 3/03/16 TIME 11:33:02 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 03/08/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UNITED PARCEL SERVICE 00005456 TOTAL: 0000076508 0000076508 175.83 25 .00 30.15 ====================== TOTAL: 55 .15 ============================= REPORT TOTAL: 47,169.90 SHIPPING CHARGES SHIPPING CHARGES DATE THU, MAR 3, 2016, 11:33 AM TIME 11: 33: 05 TOTALS BY FUND FUND NO 000 116 410 490 493 498 517 519 528 C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G GENERAL FUND STREET WATER/SEWER SANITATION FUND NAME STORM WATER AMBULANCE FUND CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW LAKE TO BE APPROVED 0 F 03/08/2016 AMOUNT 11, 972 .16 851. 94 28,064.32 329.00 329.00 478.00 19. 39 5,114.79 11.30 47,169.90 VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROV AL * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $47,169.90 THIS 8TH DAY OF MARCH, 2016 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Shawn O'Brien, Assistant Municipal Services Director March 8, 2016 MOTION Request To Award Stormwater Cleaning Project-2016 Legislative History: I March 8, 2016 I Motion On February 25th staff opened bids for the Stormwater Cleaning Project -2016. The City's small works roster was used to notify contractors of the project and the City received nine (9) bids for the work. Background The 2016 budget includes $130,000 for repair and maintenance of the City's stormwater system. This project will clean and record the condition of over 12,000 linear feet of 10 to 30-inch stormwater mains along West Broadway Avenue, Commerce Way, Burress Avenue, and Marina Drive. Fiscal and Policy Implications The project will require budgeted funds to be spent. Page 1of2 Options Option Results ~~----~·~~~~~~~~~~~~--~~~~~~~~.~~~~~~~~~ • Approve a motion to award the Stormwater Cleaning Project-2016. Staff will move forward with executing a contract with the low bidder to complete the work. • Take no action. Staff Recommendation Staff will stop working on this project and wait for further direction from City council. Staff recommends awarding the Stormwater Cleaning Project -2016 to Innovative Vacuum Service, Inc. in the amount of $32,620.33. Attachments I A. I Bid Summary Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by legal Counsel • Page 2 of 2 Contract #A-770 STORMWATER CLEANING PROJECT -2016 BID SUMMARY Engineer's Estimate lnnovac Edmonds, WA tfEM ut:SCKW 1 IUN APPRu;r.. UNIT UNl1 t'KICE AMOUNT UNll PRICE AMUUNI QUANTITY 1 Mobilization 1 LS $10 000.00 $10 000.00 $2 000.00 $2 000.00 2 Traffic Control 1 LS $10 000.00 $10 000.00 $1 500.00 $1 500.00 3 Clean 10-inch Pioe 1272 LF $1.25 $1 590.00 $1 .00 $1 272.00 4 Clean 12-inch Pice 959 LF $2.00 $1 918.00 $1 .00 $959.00 5 Clean 15-inch Pice 2672 LF $3.00 $8 016.00 $1 .00 $2 672.00 6 Clean 18-inch Pice 1190 LF $4.25 $5 057.50 $1.00 $1 190.00 7 Clean 21-inch Pice 4656 LF $6.00 $27 936.00 $1.00 $4 656.00 8 Clean 24-inch Pice 359 LF $8.00 $2,872.00 $1 .00 $359.00 9 Clean 30-inch Pioe 1633 LF $12.50 $20 412.50 $1.00 $1 633.00 10 Remove Roots 2 EA $500.00 $1 000.00 $250.00 $500.00 11 Remove Concrete from Manhole 22-033 1 LS $1 000.00 $1 000.00 $750.00 $750.00 12 Video 10-inch Pioe 1272 LF $0.50 $636.00 $1 .00 $1 272.00 13 Video 12-inch Pipe 959 LF $0.50 $479.50 $1.00 . $959.00 14 Video 15-inch Pioe 2672 LF $0.50 $1 336.00 $1.00 $2 672.00 15 Video 18-inch Pipe 1190 LF $0.50 $595.00 $1.00 $1190.00 16 Video 21-inch Pioe 4656 LF $0.50 $2 328.00 $1.00 $4 656.00 17 Video 24-inch Pioe 359 LF $0.50 $179.50 $1.00 $359.00 18 Video 30-inch Pipe 1633 LF $0.50 $816.50 $1 .00 $1 633.00 !Subtotal $96 172.50 $30 232.00 Sales Tax f7.9%l $7 597.63 $2 388,.33 Total $103,770.13 fC $32 620.J3 fC AAA Sweeping LLC Big Sky Industrial Veradale WA Spokane WA I 1 tlVI u1::::;1_;R1r-111.JN At't'RvA. UNll UNI 1 t'Kl(.;E AMUUNI u"'' t'Rl1_;1:: AMuu1~1 QUANTITY 1 Mobilization 1 LS $4 703.00 $4 703.00 $2 365.00 $2 365.00 2 Traffic Control 1 LS $10 973.00 $10 973.00 $25 000.00 $25 ODO.OD 3 Clean 10-inch Pioe 1272 LF $1.01 $1 284.72 $2.50 $3 180.00 4 Clean 12-inch Pice 959 LF $1.36 $1 304.24 $2.50 $2 397.50 5 Clean 15-inch Pioe 2672 LF $1.56 $4 168.32 $2.50 $6 680.00 6 Clean 18-inch Pipe 1190 LF $2.08 $2 475.20 $2.55 $3 034.50 7 Clean 21-inch Pioe 4656 LF $2.37 $11 034.72 $2.55 $11 872.80 8 Clean 24-inch Pice 359 LF $2.72 $976.48 $2.60 $933.40 9 Clean 30-inch Pice 1633 LF $3.07 $5 013.31 $2.75 $4 490.75 10 Remove Roots 2 EA $679.00 $1 358.00 $1 225.00 $2 450.00 11 Remove Concrete from Manhole 22-033 1 LS $1 045.00 $1 045.00 $1 000.00 $1 000.00 12 Video 10-inch Pipe 1272 LF $1.11 $1 411.92 $1.15 $1 462.80 13 Video 12-inch Pioe 959 LF $1.49 $1 428.91 $1.15 $1 102.85 14 Video 15-inch Pioe 2672 LF $1.95 $5 210.40 $1.15 $3 072.80 15 Video 18-inch Pioe 1190 LF $2.27 $2 701.30 $1.20 $1 428.00 16 Video 21-inch Pioe 4656 LF $2.72 $12 664.32 $1.20 $5 587.20 17 Video 24-inch Pioe 359 LF $2.82 $1 012.38 $1.20 $430.80 18 Video 30-inch Pipe 1633 LF $3.48 $5 682.84 $1.25 $2 041.25 ·subtotal $74 448.06 $78.529.65 Sales Tax 17.9%\ $5 881 .40 $6 203.84 Total $80,329.46 $84 733.49 Shading indicates a discrepancy between the proposal and the bid summary. Z:\MyFiles\QPW\Qpw16\Stonnwater Cleaning Project -2016; A-770\Bid Summary.qpw 02/25/16 ~ .j Page 1of2 Everson's Econo-Vac, Inc. Flow Technologies Inc. Sumner WA Puyalluo. WA UNI I t'Kl(.;t: AMUU1~1 U1~1 1 Pr<1._;t: AMUUNI $3 480.00 $3 480.00 $1 725.00 $1 725.00 $7 200.00 $7 200.00 $18 ODO.DO $18 ODO.DO $1.73 $2 200.56 $2.50 $3 180.00 $1.73 $1 659.07 $2.50 $2 397.50 $1.73 $4 622.56 $2.50 $6 680.00 $1.73 $2 058.70 $2.50 $2 975.00 $1.73 $8 054.88 $2.50 $11 640.00 $1.73 $621.07 $2.50 $897.50 $1.73 $2 825.09 $2.50 $4 082.50 $3 900.00 $7 800.00 $255.00 $510.00 $1 500.00 $1 500.00 $975.50 $975.50 $1.33 $1 691.76 $1.25 $1 590.00 $1.33 $1 275.47 $1.25 $1 198.75 $1.33 $3 553.76 $1.25 $3 340.00 $1.33 $1 582.70 $1.25 $1 487.50 $1.33 $6 192.48 $1.25 $5 820.00 $1.33 $477.47 $1.25 $448.75 $1.33 $2 171.89 $1.25 $2 041.25 $!>8 967:4.6 $68 989.25 W4' 65BA3 $5 450.15 '$63.625.!19 ~74,439.40 Olson Brothers Pro-Vac Bravo Environmental NW PuvalluP, WA Tukwila WA UNI I r-l"\1vt: AMUUNI UNll r-l"\1vE AMUUNI $4 800.00 $4 800.00 $7 500.00 $7 500.00 $9 750.00 $9 750.00 $750.00 $750.00 $2.70 $3 434.40 $4.44 $5. 6"4'7.68 $2.69 $2 579.71 $4.44 $4-257.96 $2.57 $6 867.04 $4.44 $11,81'!.3 68 $2.16 $2 570.40 $4.44 $5 283 60 $2.40 $11174.40 $4.44 $20672 64 $2.99 $1 073.41 $4.44 $1 59"3.96 $2.63 $4 294.79 $4.44 $7 250.52 $1 560.00 $3 120.00 $125.00 $250.00 $2 040.00 $2 040.00 $750.00 $750.00 $2.33 $2 963.76 $2.02 $2p69 44 $2.31 $2 215.29 $2.02 $i19371.8 $2.21 $5 905.12 $2.02 $5 397 44 $2.48 $2 951.20 $2.02 $2.4.03.80 $2.06 $9 591.36 $2.02 $940512 $2.57 $922.63 $2.02 $72"518 $1.81 $2 955.73 $2.02 $3 29.866 :i.ttl,209~2'A $91.0:5.6 86 $6 257.53 $7 232,99 $85 466.77 . ~98:789,85 Contract #A-770 STORMWATER CLEANING PROJECT-2016 BID SUMMARY Engineer's Estimate Pipeline Video & Cleaning North Tacoma WA ITEM u1:;:,1,,RIPTION APPROX. UNl1 UNIT PRlvt: AMOUNT UNIT PRICE AMOUNT QUANTITY 1 Mobilization 1 LS $10 000.00 $10 000.00 $17 500.00 $17 500.00 2 Traffic Control 1 LS $10 000.00 $10 000.00 $19 500.00 $19 500.00 3 Clean 10-inch Pioe 1272 LF $1.25 $1 590.00 $1.00 $1 272.00 4 Clean 12-inch Pioe 959 LF $2.00 $1 918.00 $1.25 $1 198.75 5 Clean 15-inch Pipe 2672 LF $3.00 $8 016.00 $1.50 $4 008.00 6 Clean 18-inch Pice 1190 LF $4.25 $5 057.50 $2.00 $2 380.00 7 Clean 21-inch Pioe 4656 LF $6.00 $27 936.00 $2.75 $12 804.00 8 Clean 24-inch Pice 359 LF $8.00 $2 872.00 $3.25 $1 166.75 9 Clean 30-inch Pice 1633 LF $12.50 $20 412.50 $5.25 $8 573.25 10 Remove Roots 2 EA $500.00 $1 000.00 $2 500.00 $5 000.00 11 Remove Concrete from Manhole 22-033 1 LS $1 000.00 $1 000.00 $3 000.00 $3 000.00 12 Video 10-inch Pioe 1272 LF $0.50 $636.00 $1.00 . $1 272.00 13 Video 12-inch Pice 959 LF $0.50 $479.50 $1.00 $959.00 14 Video 15-inch Pice 2672 LF $0.50 $1 336.00 $1.25 $3 340.00 15 Video 18-inch Pioe 1190 LF $0.50 $595.00 $1.50 $1 785.00 16 Video 21-inch Pioe 4656 LF $0.50 $2 328.00 $2.00 $9 312.00 17 Video 24-inch Pioe 359 LF $0.50 $179.50 $2.25 $807.75 18 Video 30-inch Pioe 1633 LF $0.50 $816.50 $3.00 $4 899.00 Subtotal $96 172.50 $98 777 50 Sales Tax (7.9%) . $7 597.63 $7 8.0342 Total $103 770.13 $106,580.92 Shading indicates a discrepancy between the proposal and the bid summary. Z:IMyFiles\QPW\Qpw16\Stormwaler Cleaning Project· 2016; A-770\Bid Summary.qpw 02/25/16 -~ Page 2 of 2 Clean Harbors Environmental Moses Lake, WA UNIT PRICE AMOUNT $7 109. 75 $7 109.75 $21 240.00 $21 240.00 $2.46 $3 129.12 $3.26 $3 126.34 $3.50 $9 352.00 $2.83 $3 367.70 $5.07 $23 605.92 $8.69 $3119.71 $8.85 $14 452.05 $1 319.64 $2 639.28 $941.50 $941.50 $2.06 $2 620.32 $2.73 $2 618.07 $1.96 $5 237.12 $2.20 $2 618.00 $1.68 $7 822.08 $5.95 $2 136.05 $3.20 $5,225.60 $1120 360 61 $9~08A9 $129 869.fD t GCHD 1038 West Ivy, Suite 1 Moses Lake, WA 98837 GRANT COUNTY HEALTH DISTRICT March 21 2016 Moses Lake City Council PO Box 1579 Moses Lake, WA 98837 RE: Grant County Health District -Presentation to City Council I respectfully request to provide the Moses Lake City Council an update on March 8, 2016 from the Grant County Health District on public health activities in Moses Lake. Respectfully Submitted, i i\ll·t-t»-A.c\lL.A,·~u ,. .__./ Theresa Adkinson, Administrator Phone: 509-766-7960 • FAX 509-766-6519 • granthealth.org Public Health Prnent. Promote. Protect. To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF HOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Brett Bastian, Acting Fire Chief March 8, 2016 MOTION Ordinance -Create MLMC 16.50 Fire Flow Legislative History: I February 23, 2016 March 8, 2016 Motion Attached is an Ordinance that creates MLMC 16.50, Fire Flow in order to standardize the method for determining fire flow in the City of Moses Lake. Currently there are numerous methods by which fire flow can be determined. The creation of this ordinance standardizes the method of determining fire flow based on Washington Survey and Rating Bureau recommendations. Background The current method the Moses Lake Fire Department utilizes to determine fire flow is a combination of the Insurance Service Office guide to determining fire flow and addendums to the currently adopted state fire code. The granting of fire sprinkler credits for reduction in fire flow, and I or requiring additional fire flow based on occupancy classification and exposure to other buildings is highly subjective on the part of the reviewing party using current methodology. Creation of this ordinance will allow a standardized approach to determining fire flow, and granting reductions, or requiring additions to fire flow, that are in line with the recommendations of the Washington Survey and Rating Bureau. Page 1of2 Fiscal and Policy Implications Creating this ordinance allows the City to standardize the approach to determining fire flow. Using the current subjective methodology, based on outdated fire flow determination practices, can negatively impact development based on requiring more fire flow than what may be required under the standardized methodology prescribed by Washington Survey and Rating Bureau. Options Option • Create MLMC 16.50 • Take no action . Staff Recommendation Results Standardize methodology for determining fire flow with Wash ington Survey and Rating Bureau. Continue utilizing determining fire methodology. the ISO formula for flow and subjective Staff Recommends the ML City Council adopt this Ordinance creating Chapter 16.50 of the Moses Lake Municipal Code entitled "Fire Flow". Attachments A. Proposed Chapter 16.50 MLMC, Fire Flow B. Table BlOS, 2012 International Fire Code Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Ordinance No. 2801 Create MLMC 16.50 Fire Flow 03/04/2016 -Katherine Kenison, City Attorney, City of Moses Lake Page 2 of 2 ORDINANCE NO.) tb f AN ORDINANCE CREATING CHAPTER 16.50 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "FIRE FLOW" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 16.50 of the Moses Lake Municipal Code entitled "Fire Flow" is created as follows: 16.50.010 Statement of Policy: This chapter is enacted to establish the procedure to determine the fire flow requirement for buildings. 16.50 .020 Definitions: A. Fire Flow: The flow rate of water supply, measured at a minimum of twenty (20) pounds per square inch (psi) ( 138 kPa) residual pressure, that is available for fire fighting . B. Fire Flow Calculation Area: The floor area, in square feet used to determine the required fire flow. 16.50.030 Fire Flow Calculation Area: A. General: The fire flow calculation area shall be the total floor area of all floor levels within the exterior walls, and under the horizontal projections of the roof of a building except for Type IA and 1 B construction buildings. B. Area Separations: Portions of buildings wh ich are separated by fire walls without openings, constructed in accordance with the International Building Code, are allowed to be considered as separate fire flow calculation areas. C. Type 1A and 1 B Construction: The fire flow calculation area of buildings constructed of Type 1A and Type 1 B construction shall be the area of the three (3) largest successive floors. 16.50.040 Fire Flow Requirements for Buildings: A. One and two family dwellings. The minimum fire flow and flow duration requirements for one (1) and two (2) family dwellings having a fire flow calculation area that does not exceed three thousand six hundred (3,600) square feet shall be one thousand (1 ,000) gallons per minute for one (1) hour. Fire flow and flow duration for dwellings having a fire flow calculation area in excess of three thousand six hundred (3,600) square feet shall not be less than specified in Table B105.1 of the 2012 edition of the International Fire Code. B. Buildings Other Than One and Two Family Dwellings: The minimum fire flow and flow duration for buildings other than one (1) and two (2) family dwellings shall be as specified in Table 8105.1 of the 2012 edition of the International Fire Code. C. Fire Sprinkler Credit: Fire flow may be reduced up to fifty percent (50%) for buildings equipped with an automatic fire sprinkler system designed to National Fire Protection Association (NFPA) Standard 13. Fire flow may be reduced up to twenty-five percent (25%) for buildings equipped with an automatic fire sprinkler system designed to NFPA Standard 13R. For buildings located more than five (5) road miles from the closest City of Moses Lake Fire Station, a maximum reduction of forty percent (40%) will be granted for NFPA 13 systems and ten percent (10%) for NFPA 13R systems. D. Fire Flow Adjustment Based on Occupancy Classification: 1. Non-Combustible: 25% reduction 2. Slow burning, limited combustibles: 15% reduction 3. Moderate burning: No reduction 4. Free Burning: 15% addition 5. Quick, intense, flash burning: 25% addition D. Fire flow adjustment based on structural exposures: 0-10 feet: 25% addition 11-30 feet: 20% addition 31-60 feet: 15% addition 61-100 feet: 10% addition 101-150 feet: 5% addition Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on March 8, 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney APPENDIX B TABLE B105.1 MINIMUM REQUIRED FIRE-FLOW AND FLOW DURATION FOR BUILDINGS FIRE-FLOW CALCULATION AREA (square feet) FIRE· FLOW FLOW DURATION Type IA and IB' Type llA and lllA' Type IV and V-A' Type llB and lllB' Type V-B' (gallons per minute)" (hours) 0-22,700 0-12,700 0-8,200 0-5,900 0-3,600 1,500 22,701-30,200 12,701-17,000 8,201-10,900 5,901-7,900 3,601-4,800 1,750 30,201-38,700 17,001-21,800 10,901-12,900 7,901-9,800 4,801-6,200 2,000 2 38, 701-48,300 21,801-24 ,200 12,90 1-17,400 9,801-12,600 6,201-7,700 2,250 48,301-59,000 24,201-33,200 17,401-21,300 12,601-15,400 7,701-9,400 2,500 59,001-70,900 33,201-39,700 21,301-25 ,500 15,401-18,400 9,401-11,300 2,750 70, 901-83, 700 39,701-47,100 25,501-30,100 18,401-21,800 11,301-13,400 3,000 83,701-97,700 47,101-54,900 30,J 01-35,200 21,801-25,900 13,401-15,600 3,250 3 97,701-112,700 54,901-63,400 35,201-40,600 25,901-29,300 15,601-18,000 3,500 112,701-128,700 63,401-72,400 _.,_40,601-46,400 29,301-33,500 18,001-20,600 3,750 128.701-145,900 72.401-82, 100 46,401-52,500 33,501-37,900 20,601-23,300 4,000 145,901-164.200 82,101-92,400 52,501-59,100 37,901-42,700 23,301-26,300 4,250 164,201-183,400 92,401-103,100 59..101-66,000 42,701-47,700 26,301-29,300 4,500 183,401-203,700 103,101-114,600 66,001-73,300 47,701-53,000 29,301-32,600 4,750 203,701-225,200 114' 601-126, 700 73,301-81,100 53,001-58,600 32,601-36,000 5,000 225,201-24 7, 700 126,701-139,400 81,101-89,200 58,601-65,400 36,001-39,600 5,250 247,701-271,200 139,401-152,600 89,201-97, 700 65,401-70,600 39,601-43,400 5,500 271,201-295.900 152,601-166,500 97,701-106,500 70,601-77,000 43,401-47,400 5,750 295,901-Greater 166,501-Greater 106,501-11 5,800 77,001-83,700 47,401-51,500 6,000 4 --115,801-125,500 83,701-90,600 51,501-55,700 6,250 --125,501-135,500 90,601-97,900 55,701-60,200 6,500 --135,501-145,800 97,901-106,800 60,201-64,800 6,750 --145,801-156,700 106,801-113,200 64,801-69,600 7,000 --156,701-167,900 113,201-121,300 69,601-74,600 7.250 --167,901-179,400 121,301-129,600 74,601-79,800 7,500 I --179,401-191,400 129,601-138,300 79,801-85,100 7,750 --191,401-Greater 138,30 I-Greater 85,101-Greater 8,000 ~ For SI: 1 square foot= 0.0929 m2, 1 gallon per minute= 3.785 Um, 1 pound per square Inch= 6.895 kPa. a. Types of construction are based on the International Building Code. b. Measured at 20 psi residual pressure. 446 2012 INTERNATIONAL FIRE CODE• ---·--- To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director March 3, 2016 MOTION Ordinance -Annexation -Northwest United Properties Legislative History: March 8, 2016 Motion Attached is an Ordinance annexing property described as the Northwest United Properties Annexation. The annexation requested has been initiated by the property owner and accepted by the City Council. The Grant County Assessor's Office has provided the Sufficiency Certificate and verified ownership and accuracy of the legal description. Background The property proposed for annexation is within the Moses Lake Urban Growth Area (UGA) and considered part of the City of Moses Lake 20 year land use plan. The UGA that has been established by the Grant County Board of County Commissioners for the City of Moses Lake sets forth those areas that should be developed to urban densities, urban standards and ultimately to become incorporated into the City of Moses Lake. Page 1of2 Fiscal and Policy Implications The proposed annexation would increase the level of service to be provided by the City of Moses Lake. Most directly would be public safety services; Police and Fire. There would be some property tax base generated that would be received by the City of Moses Lake that is currently received by Grant County. Any future development of the property could also realize sales tax revenues given the commercial zoning of the area. Options ____ . ________ o._o_p_ti_on ______ . Results • Consider and approve the proposed Consistency with the Moses Lake annexation Comprehensive Plan and increase the ---------------I corporate limits • Consider and deny the p~I Create inconsistency with the Moses Lake annexation Comprehensive Plan by not considering a I property within the UGA for annexation Staff Recommendation Staff recommends that City Council consider the Ordinance annexing property described as Northwest United Properties and approve the Ordinance as provided. Attachments Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by legal Counsel N/A Page 2 of 2 ORDINANCE NO. AN ORDINANCE ANNEXING PROPERTY COMMONLY KNOWN AS THE NORTHWEST UNITED PROPERTIES ANNEXATION TO THE CITY OF MOSES LAKE, WASHINGTON, AND INCORPORATING THE SAME WITHIN THE CORPORATE LIMITS OF THE CITY OF MOSES LAKE THE CITY COUNCIL OF THE CITY OF Moses Lake, Washington DO ORDAIN AS FOLLOWS: Section 1. The following described real estate, as shown on the attached map marked Exhibit A which by this reference is incorporated within this ordinance, situated in Grant County is hereby annexed to and incorporated in the City of Moses Lake: Tax# 3041 -a portion of the South half of the Southeast quarter of Section 25, Township 19, Range 28, described as follows: beginning at a point 834 feet East of the Southwest corner of the Southeast quarter of said Section 25; thence North 208.60; thence East 208.60; thence South 208.60; thence West 208.60 to a point of beginning. Parcel#190522000 Said tract of land contains 8.12 acres, more or less. Section 2. All property within the territory annexed shall hereinafter be assessed and taxed at the same rate and on the same basis as other property within the city. Section 3. The area annexed will be zoned C-2, General Commercial and Business. Section 4. That a copy of this ordinance shall be filed with the Board of County Commissioners of Grant County, Washington. Section 5. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on March 22, 2016. ATTEST: Todd Voth, Mayor W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney D D ( BING-RD ~ ~ t--------~ f------L----l I I: ~l i-----r---_J_--~----..-- ~I 6 · c:( I Q I Q:I f------l Northwest United Propert i es INTERSTATE go ~------.._~S~FR~CONTAGERD Ex hibit A - To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director March 3, 2016 MOTION Governance Coordination Manual Legislative History: 'I; January 19, 2016-Study Session Meeting , March 8, 2016 I Motion Attached is a Resolution adopting the previously provided Draft Governance Coordination Manual as part of our compliance with the Washington Cities Insurance Authority 2015 Annual Review and Audit. The Audit concluded that the there should be written guidance and rules set forth to establish how the Council is expected to conduct themselves at their meetings. The City Council should consider the Governance Coordination Manual in conjunction with proposed amendments to MLMC 2.08, Mayor and Council, which establishes consistency between the Moses Lake Municipal Code and the Governance Coordination Manual. Background The City Council has been provided the Washington Cities Insurance Authority (WCIA) 2015 Annual Review and Audit, which included comments that there should be written guidance and rules the governing the City Council and Commissions. The requirement that the City of Moses Lake adopt such rules stems from our surety compact with WCIA and we are contractually obligated to do so or risk violating our compact. Page 1of2 Fiscal and Policy Implications Non-compliance with the WCIA compact would cause additional risk management from our surety. This could add additional coverage premiums and or re-insurance at a higher premium due to risk. Options --.. ···-----·----.. --____ <}pt!E_f! .. __ .. _ .. ,_ .. ___ ,_,_,_ Results • Consider and approve the proposed Compliance with WC/A 2015 Annual Review Governance Coordination Manual and Audit ----·----• Consider and take no action Additional risk with non-compliance with the 2015 WC/A Annual Review and Audit Staff Recommendation Staff recommends that City Council consider the attached Resolution and adopt the Governance Coordination Manual as presented. Attachments I A. I Re>ol"fo" No. 3597 Legal Review The following documents are attached and subject to legal review: Type of Document ntle of Document Date Reviewed by Legal Counsel • Governance Manual Governance Coordination Manual 03/03/2016 -Katherine Kenison, City Attorney, City of Moses Lake Page 2 of 2 RESOLUTION NO. 3597 A RESOLUTION OF THE CITY OF MOSES LAKE, WASHINGTON, CREATING THE RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS, PUBLIC HEARINGS, LEGISLATIVE PROCESS AND GENERAL GOVERNMENT POLICIES. RECITALS: 1. The Moses Lake City Council desires that all Council meetings be open and responsive to the public. 2. Such meetings should be carried out with efficiency and uniformity in the manner of Council, staff, and public interactive participation. 3. Written rules of procedure best assure an atmosphere conducive to said efficiency and uniformity, and that no member of the Council or public need be embarrassed or uncomfortable in the exercise of his/her right of free expression. RESOLVED: 1. Resolution No. 3597 hereby adopts the March 8, 2016 Council Governance Coordination Manual. Adopted by the City Council on March 8, 2016. Todd Voth, Mayor ATTEST: W . Robert Taylor, Finance Director To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director March 3, 2016 MOTION Ordinance -Amend MLMC 2.08, Mayor and Council legislative History: March 8, 2016 Motion Staff has drafted proposed amendments to MLMC 2.08, Mayor and Council as part the creation of the Governance Coordination Manual. The proposed amendments to MLMC 2.08 will establish consistency between the Moses Lake Municipal Code and the proposed Governance Coordination Manual. The substantive changes to MLMC 2.08 are the City Council Agenda format and the establishment of a set time for City Council Study Sessions, which are identified within the Governance Coordination Manual. Background The City Council has been provided documentation from the Washington Cities Insurance Authority (WCIA} with regards to the adoption of rules governing the City Council and Commissions. The requirement that the City of Moses Lake adopt such rules stems from our surety compact with WCIA and we are contractually obligated to do so or risk violating our compact. Page 1of2 Fiscal and Policy Implications None Options --··-·-------·---Op!!_on _____ ...... --·--··-·----TI-···----·-·--Results ·--·-···--····--.. ----• Consider and approve the proposed Establish consistency with the Governance amendments to MLMC 2.08, Mayor , Coordination Manual and Council • Consider and make no changes to the proposed amendments to MLCM 2.08, Mayor and Council Consideration of The Governance Coordination Manual would be problematic and would thwart adoption of the Manual Staff Recommendation Staff recommends that City Council consider the proposed amendments to the M LMC 2.08. Mayor and Council, and approve the Ordinance as presented. Attachments I A. I O<dlo"''" No 2802 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Ordinance No. 2802 Ordinance Amending MLMC 2.08 03/03/2016 -Katherine Kenison, City Attorney, City of Moses Lake Page 2 of 2 ORDINANCE NO. ). ~ Q L AN ORDINANCE AMENDING CHAPTER 2.08 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "MAYOR AND COUNCIL" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 2.08 of the Moses Lake Municipal Code entitled "Mayor and Council" is amended as follows: 2.08.010 Regular Meetings: The City Council of the City of Moses Lake shall have two regular meetings each month: a business session on the second and fourth Tuesdays of each month beginning at 7 p.m. and a workshop/study session commencing at 6 p.m. on the same day as the regular business session each month. MeetiM Times and Place: The City Council shall meet in regular session on the second and fourth Tuesdays of each month at 7 p.m. unless otheffiise provided by motion. The place of meeting shall be the Council Chambers unless othef'llvise provided by motion. 2.08.020 Special Meetings: Special meetings may be called by the Mayor or any two members of the City Council. The meetings shall be held in the Council Chambers unless otherwise provided by motion. The City Manager shall prepare a notice of special session stating time, place, and subject matter. The notice shall be served personally upon each member of the City Council or left at their usual place of residence, at least twelve (12) hours before the time of meeting. Only matters set forth in the notice of the meeting shall be discussed at such meetings. 2.08.025 Election of Mayor and Deputy Mayor: The election of the Mayor and Deputy Mayor shall be done pursuant to RCW 35A 13 and the Governance Coordination Manual. Biennially, at the first meeting of the new· City Council, in even numbered years, the City Council members shall choose a chairman and vice chairman of the City Council from among their number. The chairman shall have the title of Mayor and the vice chairman shall have the title of Deputy Mayor. 2.08.030 Mayor -Duties Generally: A The Mayor shall preside at meetings of the City Council, and be recognized as the head of the city for all ceremonial purposes and by the Governor for purposes of military law. B. The Mayor He shall have no regular administrative duties, but in time of public danger or emergency, if so authorized by the City Council, shall take command of the police, maintain law, and enforce order. 2.08.035 Deputy Mayor -Duties Generally: The Deputy Mayor shall serve in the absence or temporary disability of the Mayor. 2.08.040 Appointments by Mayor: It shall be the duty of the Mayor, and he is authorized to appoint, subject to confirmation by the City Council, members of the following commissions: A Planning Commission B. Park and Recreation Commission C. Airport Commission D. Tourism Commission 2.08.050 Councilman Pro Tempore: In the case of a City Council members' extended excused absence or disability a City Council member Pro Tempore, selected by a majority of the members of the City Council, shall be appointed to serve during the absence or disability. 2.08.060 Attendance at City Council Meetings by City Officers: The Mayor, or any member of the City Council may, through the City Manager, request the attendance at any meeting of the City Council of any department head, officer, or employee of the city. 2.08.070 Order of Business -Agenda: A. The business of all regular meetings of the City Council shall be done pursuant to the Governance Coordination Manual. traflsacted ifl tl9e followiflg order, Uflless Hie City Couflcil , by a majority vote of tl9e members preseflt, suspeflds tl9e rules afld cl9aflges tl9e order: 1. Roll call; 2. Pledge of Allegiaflee; 3. ldefltifieatiofl of eitiz:efls wafltiflg to discuss ageflda items afld f\On ageflda items; 4. Presentatiofls afld Avv·ards; 5. Coflseflt agenda; 6. Commissiofl Appoifltmeflts 7. Consideration of bids afld quotes; 8 Petitiofls, commuflicatiofls, or public 19eariflgs; 9 Ordiflaflces afld resolutiofls; 10. Requests to eall for bids; 11 . Referrals fFom commissioflS; 12. Otl9er items for City Couflcil eoflsideration; 13. NOfl Agenda Items afld publie questiofls afld commeflts; 14. City Council questiOfls afld commeflts; 15. City Manager reports and eommeflts. B. Miflutes of precediflg meetiflgs afld bills tefldered for paymeflt sl9all Rot be read at eacl9 meeting prior to appro·val, Uflless a member of tl9e City Couflcil sl9ould request suel9 readiflg. 2.08.080 Introduction of Ordinances: All proposed ordinances shall be prepared by the city staff and shall bear certification by the City Attorney that they are correct as to form. The City Manager, or the appropriate department head, shall attach to each proposed ordinance a brief summary of the provisions. Where it is proposed to amend an existing portion of the Municipal Code, the summary shall indicate the change sought to be made. 2.08.090 Appropriation Ordinances: No ordinance shall be prepared that provides for the appropriation of money unless it has prior approval of the City Manager and the Finance Director. 2. 08.100 Enactment Procedure: Ordinances shall be read by title only unless the ordinance has been placed on the Consent Agenda for consideration; provided, that should a member of the City Council er a member of the audience in attendance at the time the Consent Agenda is considered desire to remove an ordinance from the Consent Agenda, that request shall be granted, except as provided otherwise herein. All ordinances shall be read by title only except those relating to the issuance of bonds, bond anticipation notes, tax anticipation notes, revenue anticipation notes, inter fund loans, and registered warrants, shall receive two readings, by title only, and the second reading shall not be upon the day of its introduction; except that an ordinance, if it has been declared to be of an emergency nature, with what constitutes an emergency being in the sole discretion of the City Council, may be passed at the time of its introduction by a two thirds vote of the entire City Council present; provided, that all state laws now in effect or as amended or made effective which refer to the passage of ordinances and made applicable to the city shall also be followed . AH ordinances relating to the issuance of bonds, bond anticipation notes, tax anticipation notes, revenue anticipation notes, inter fund loans, and registered warrants shall only receive one reading, by title only. All ordinances which come to the City Council for final action as required by state law but which were approved by the Planning Commission pursuant to Title 20 of this Code shall be placed on the Consent Agenda by staff and may not be removed from the Consent Agenda for independent action by the City Council. Ordinances coming to the City Council for final action on the Consent Agenda pursuant to Title 20 shall be passed on a single consideration of the Consent Agenda and without being read by title only. 2.08.110 Effective Date of Ordinances: All ordinances, except emergency ordinances, shall take effect five days after the date of passage and publication as required by law. Emergency ordinances shall take effect immediately upon their passage. 2.08.120 Emergency Expenditures-Nondebatable Emergencies: Upon the May 18, 1980 eruption of Mount St. I lelens and the resulting downwind fallout of ash upon the city, a nondebatable emergency condition pursuant to RCW 35.33.081 is declared to exist which requires the immediate preservation of order and public health, to restore the city streets, roads, sewers, and public facilities to a condition of usefulness and provide public relieffrom the ash fallout, estimated at two million tons within the corporate limits ofthe city. The estimated amount is one million five hundred thousand dollars per week for an undetermined time. The enactment of this section provides authority for making such emergency expenditures therefor without notice or hearing as provided by RCW 35A.33.080 35.33.081 . Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on March 8, 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director March 4, 2016 Motion Colville Confederated Tribes -Tribal Transportation Program Legislative History: February 23, 2016 March 8, 2016 Motion Attached is a request from Jason Palmer, Senior Transportation Planner, to add three routes within the City of Moses Lake to their Tribal Transportation Program {TPP) Inventory database. See attached acknowledgement and agreement provided by The Confederated Tribes of the Colville Reservation, Colville Business Council. A presentation was made by members of the Colville Confederated Tribes at the last City Council meeting but no formal action was requested. Background The Tribal Transportation Program (TPP) Inventory provides a Federal funding mechanism to the Colville Confederated Tribes for possible transportation improvements associated with any of their projects that impact those routes detailed on the TPP inventory. Fiscal and Policy Implications Not applicable Page 1of2 Options • Consider and approve the request to be Colville Confederated Tribes gains access to a included in the TPP Federal funding mechanism for possible transportation improvements associated with any of their projects that impact the routes detailed on the TPP inventory ·-·-·-·---··-·---.. -··--------------·--···-·-····-·-·--·--+--------·-·-··· ·----·---• No action Staff Recommendation Colville Confederated Tribes does not have access to a Federal funding mechanism for possible transportation improvements associated with any of their projects that impact the routes detailed on the TPP inventory Staff recommends that City Council consider the request and authorize the City Manager to sign the BIA TPP Program form as presented by the Colville Confederated Tribes. Attachments I A. I BIA TPP Prngram Fmm Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Agreement BIA TPP Program 03/03/16 -Katherine Kenison, City Attorney, City of Moses Lake Page 2 of2 -----Original Message ----- From: Jason Palmer (PLN) [mailto:Jason.Palmer.PLN@colvilletribes.com] To: galvarado@cityofi:nl.com,Pete.Palmer@colvilletribes.com Cc: nathanm@ctecorp.org,k.desautel@CTECORP .ORG Sent: Mon, 29 Feb 2016 16:25:15 +0000 Subject: Gil, As a part of the TIP Inventory process, the Authority Having Jurisdiction (AHJ) does not necessarily enter into an agreement with the Tribes to have a route added to the Tribes' inventory. The only thing that is needed from the City of Moses Lake is a letter acknowledging the addition of the route to the Tribes' inventory and a statement that the city agrees to keep the routes open to the public and agrees to continue to provide maintenance to the route. I have attached samples of two. letters from Okanogan County and the town of Coulee Dam for you to reference. I have also attached a draft letter for you to review. If you need additional information please let me know. lirhlirhtx (Thank you), Jason Palmer, CCM Sr. Transportation P.lanner 509-634-2538 Office The Confederated Tribes of the Colville Reservation Colville Business Council P.O. Box 150 Nespelem, WA 99155 Ph: (509) 634-2200 Fax: (509) 634-4116 BIA TTP Program: City of Moses Lake P.O. Box1579 Moses Lake, WA 98837 Ph: (509) 764-3701 The following listed routes identified by The Confederated Tribes of the Colville Reservation are being submitted to BIA Tribal Transportation Program (TTP) for inclusion into the BIA TTP Inventory Official Database. The following routes listed are owned by City of Moses Lake, hereinafter referred to as OWNER. ~~-:'~ft ~>t ":)·~t:· ~~,(~:J~,~<s. ';'\•j '·-~·~~ft;.~~:~/-.. .: .. 1.1.~,-: : ,~.1~' Section# Route ,;.~ ·"· · t .''·.~ :,,;:Route Name:""'.· .. ·,.•1;,1: .--1-· • · i Route# Location* t.~; "' ;-.,..:~· ... ·~f~·h,.>)'!'n::,; 111, l • ~-: ~ :.·1~ r·~.lt:. -:.• ,,y · ... S Wanapum Dr 9603 010 P03-101 W Lakeshore Dr 9601 010 P03-101 W Wapato Dr 9602 010 P03-101 *Route Location uses BIA TTP designated "Reservation" number. In POJ-101, "P" designates the Northwest Region, "03" designates the Colville Agency, and "JOI" designates the Confederated Tribes of the Colville Reservation. The OWNER of these routes hereby acknowledges that the OWNER will continue to be responsible for maintenance of these routes if TTP funds are used to improve these routes and that the routes will be open to the public unless the route(s) meet the definition of25 C.F.R. 170.120, 170.121 , and 170.122. Requirement-U.S.C. 116(a)(b). Authorized Signature Date Printed Name Title, Organization Confederated Tribes of the Colville Reservation P03·101 Public Access/Maintenance Resp. · Page 1 of 1 The Confederated Tribes of the Colville Reservation Colville Business Council P.O. Box 150 Nespelem, WA 99155 Ph: (509) 634-2200 Fax: (509) 634-4116 BIA IRR Program: Town of Coulee Dam 306 Midway Ave PO Box 180 Coulee Dam, WA 99133 Ph: (509) 633-1105 Fax: (509) 633-1370 The following listed routes identified by The Confederated Tribes of the Colville Reservation through Resolution No. 2012-100 are being submitted to BIA Indian Reservation Roads (IRR) Program for inclusion into the BIA IRR Inventory Official Database. The following routes listed are owned by Town of Coulee Dam, hereinafter referred to as OWNER . ... . . . Route Route Name Route# Section# Location* Roosevelt Way 9422 010 P03-101 Mead Way 9423 010 P03-101 Mead Way 9423 020 P03-101 Aspen St 9426 010 P03-101 Birch St 9427 010 P03-101 Cedar St 9428 010 P03-101 Fir St 9429 010 P03-101 Holly St 9430 010 P03-101 Pine St 9431 010 P03-101 Spruce St 9432 010 P03-101 Central Dr 9433 010 P03-101 Central Dr 9433 020 P03-101 Tulip St 9434 010 P03-101 Walnut St 9435 010 P03-101 Yucca St 9436 010 P03-101 6th St 9437 010 P03-101 Civic Wy 9438 010 P03-101 Crest Dr 9439 010 P03-101 Crest Dr 9439 020 P03-101 Camas St 9440 010 P03-101 12th St 9441 010 P03-101 Tilmus St 9442 010 P03-101 11th St 9442 020 P03-101 Crest Dr 9443 010 P03-101 Kit Rd 9446 010 P03-101 •Route Location uses BIA IRR designated "Reservation" number. In POJ-101, "P" designates the Northwest Region, "03" designates the Colville Agency, and "101 "designates the Confederated Tribes of the Colville Reservation. The OWNER of these routes hereby acknowledges that the OWNER will continue to be responsible for maintenance of these routes iflRR funds are used to improve these routes and that the routes will be open to the public unless the route(s) meet the definition of25 C.F.R. 170.120, 170.121, and 170.122. Requirement-U.S.C. l 16(a)(b). Confederated Tribes of the Colville Reservation P03-101 Public Access/Maintenance Resp. -Page 1 of 2 Date Gayland Snow Printed Name Mayor, Town of Coulee Dam Title, Organization Confederated Tribes of the Colville Reservation P03·101 Public Access/Maintenance Resp. ·Page 2 of 2 The Confederated Tribes of the CoJville Reservation Colville Business Council P.O. Box 150 Nespelem, WA 99155 Ph: (509) 634-2200 Fax: (509) 634-4116 BIA IRR Program: Okanogan County 123 51h Avenue No1th, Room 150 Okanogan, WA 98840 Ph: (509) 422-7100 Fax: (509) 422-7106 The following listed routes identified by The Confederated Tribes of the Colville Reservation through Resolution No. zoi1--1eoare being submitted to BIA Indian Reservation Roads (IRR) Program f9r inclusion into the BIA IRR Inventory Official Database. The following routes listed are owned by Okanogan County, hereinafter referred to as 0 WNER. . " ~ ~:.~~--~~\;~ Brooks Tracts Rd. (OCR No. 33580) 9326 010 P03-101 Co Rd. 280 (OCR No. 37350) 9329 010 P03-101 Monse Bridge Rd (OCR No. 18360) 9374 010 P03-101 Monse Bridge Rd (OCR No. 18360) 9374 020 P03-101 Monse Bridge Rd (OCR No. 18350) 9374 030 P03-101 Lone Pine Ln (OCR No. 35190) 9448 010 P03-101 Riverview Dr (OCR No. 35230) 9452 010 P03-101 Nespelem Access Road (OCR No. 36410) 9527 010 P03-101 *Route Location uses BIA IRR designated;;Re;e/:Vatfon" number. In ?03-101, "P" designates the Northwest Region, "03" designates the Colville Agency, and" 101" designates the Confederated Tribes of the Colville Reservation. The OWNER of these routes hereby acknowledges that the OWNER will continue to be responsible for maintenance of these routes if IRR funds are used to improve these routes and that the routes will be open to the public unless the route(s) meet the definitionof25 C.F.R. 170.120, 170.121, and 170.122. Rcquirement-U.S.C. 116(a)(b). Datb I r /-:h;/ I·"-' ') (. .• 11. ..... - Authorized Signature . ·1· -... -·1 .,, ·r: ... :: ,. / /. ' . . I f. ' • I.· I· ' Printed Name Title, Organization Confederated Tribes of the Colville Reservation P03-101 Public Access/Maintenance Resp. • Page 1 of 1