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04262016-!i--~ ---(., 'f • f HOSES LAl<.E Moses Lake City Council Todd Voth, Mayor I Karen Liebrecht, Deputy Mayor I Bill Ecret, Council Member I Ryann Leonard, Council Member I David Curnel, Council Member I Don Myer, Council Member I Mike Norman, Council Member April 26, 2016 -6:00 pm Study Session Study Session -6:00 pm Commercial Building Design Guidelines Presented by City Manager John Williams Summary: International Property Maintenance Code The purpose of the study session is to allow the city council to dis cuss matters informally and in greater detail than permitted at formal council meetings. While all meetings of the council are open to the public, study sessions discussions are generally limited to the council, city staff and consultants. Call to Order -7:00 pm Roll Call Pledge of Allegiance Summary Reports: • Mayor's report City Council Meeting Agenda o Certification -MLHS Knowledge Bowl o Parks and Recreation Commission Reappointment Request -Rios • Additional Business • City Manager's Report o Introduce New Reserve Officers -ML Police Department o ML Police Department Reserve Officer/Volunteer of the Year -Davis o Introduce New Building Inspector for Community Development -Creiglow Citizen's Communications-Identification Citizens who would like to address the council must complete one of the blue speaker request cards and submit it to the Executive Secretary. There is a (5) minute time limit per speaker. April 26, 2016, City Council Meeting -Page 2 Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. Approval of Minutes-April 12, 2016 b. Approval Bills and Checks Issued c. Resolution -Abandonment of Easement -Our Lady of Fatima Catholic Church d. Request to Connect to City Sewer -4741 Grape Dr. -Nicolas & Medel Public Hearings -None Old Business #2 Resolution -Governance Manual -Amendment: Motion Presented by City Manager, John Williams New Business Summary: Amending Resolution No. 3502 to Include Changes Made to Article 9 -Order of Business, and Article 3 -Committees, Boards, and Commissions #3 Ordinance -Creating Chapter 2.39 Lodging Tax Advisozy Committee Presented by City Manager, John Williams Summary: Replacing and Repealing Resolution No. 2065 in Order to Create MLMC 2.39 #4 Ordinance -Amend MLMC Chapter 2.44 Park and Recreation Commission Presented by City Manager, John Williams Summary: Council to review recommended changes to MLMC 2.44 Parks & Recreation Commission #5 Ordinance-Amend MLMC Chapter 13.05 Wastewater Regulations Presented by Municipal Services Director, Gary Harer Summary: Council to review recommended changes to the Wastewater Regulations and to conform with RCW 35A.21.390 #6 Platting Deemed Insufficient -1014 Marina Dr & 1618 Lakeside Dr: Motions Presented by Community Development Director, Gil Alvarado Summary: Council to review and accept recommendations made by City Staff April 26, 2016, City Council Meeting -Page 3 #7 Request to Award Bid for the Sewer Manhole Lining Project -2016: Motion Presented by Municipal Services Director, Gary Harer Summary: Council to review bid summary and recommendations made by City Staff #8 Request to Award Bid for Cascade Park Sewer Improvement Project -2016: Motion Presented by Municipal Services Director, Gary Harer Summary: Council to review bid summary and recommendations made by City Staff Administrative Reports Council Communications and Reports Executive Session o RCW 42.30.llO(g) To evaluate the qualifications of an applicant for public employment and to review the performance of a public employee Adjournment Office of the Moses Lake City Council, City of Moses Lake, Washington Certificate of Achievement We the undersigned do hereby proudly present this Certificate of Achievement for outstanding honorable effort Joe Bartlett, Dylan O’Brien, Jacob Shank, Owen Tolley, Kristin Vega, and Taner Yilmaz Coaches – Brooke Fredericks & JR Cox For their achievements as 4A WA State Knowledge Bowl Champions Congratulations on your Accomplishments Awarded on this 26th day of April, 2016 _______________________________ ________________________ Councilmember, Dr. Ryann Leonard Mayor, Todd Voth City of Moses Lake C I TY O F MOSES LAKE TO: Council Members FROM: Mayor Todd Voth RE: Reappointment to the Parks and Recreation Commission I have recei ved a letter requesting reappointment to the Parks and Recreation Commission from Ms. Charlene Rios. I have decided to reappoint Ms. Charlene Rios to a 4 year term on the Parks and Recreation Commission. Confirmation of the reappointment by the City Council is necessary pursuant to MLMC 2.44.010 . I am asking the City Council to confirm the reappointment of Ms. Charlene Rios to the Parks and Recreation Commission. TV:sg cc: City Manager City Manager 764-3701 ·City Attorney 764-3703 ·Community Development 764-3750 ·Finance 764-3717 ·Fire 765-2204 Municipal Services 764-3783 ·Municipal Court 764-3701 ·Parks & Recreation 764-3805 ·Police 764-3887 ·Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579 ·Moses Lake, WA 98837-0244 · wv.w.cityofml.com April 15, 2016 Mayor Todd Voth City of Moses Lake PO Box 1579 Moses Lake, WA 98837 Dear Mayor Voth: My term on the Moses Lake Park & Recreation Advisory Commission expires May 2016. However, I would be pleased to stay on the Commission for another term if you would like me to do so. I enjoy working with the members of the Commission and with the Park & Recreation staff to make Moses Lake a better place to live and to visit. It's exciting to be involved with such a forward- thinking group of community supporters. Please consider this my formal offer to continue serving on the Park & Recreation Advisory Commission. Sincerely, Charlene Rios MOSES LAKE CITY COUNCIL April 12, 2016 DRAFT The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Mayor Voth in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. Executive Secretary Sophia Guerrero called the roll. The following were: Present: Mayor Todd Voth, Deputy Mayor Karen Liebrecht, and Council members Bill Ecret, Don Myers, Mike Norman, David Curnel, and Ryann Leonard PLEDGE OF ALLEGIANCE: Mrs. Liebrecht led the Council in the flag salute. COUNCIL MEMBER REPORTS -None MAYOR'S REPORTS AWARD -EXCELLENCE IN AIRPORT PAVING Representative Tom Dent presented to the City the First Place Quality Award from the Washington Asphalt Pavement Association for the Municipal Airport Runway Overlay done in 2014. PROCLAMATION -MOLAHIETTES DRILL TEAM A proclamation was read recognizing the state and national titles won by Moses Lake High School Molahiettes Drill Team and Coaches. ADDITIONAL BUSINESS -None CITY MANAGER REPORTS CITY WIDE CLEAN UP John Williams, City Manager, stated that the City Wide Clean Up sponsored by Vision 2020 will be on May 7 and they are requesting the City absorb the garbage disposal costs. Action Taken: Mr. Ecret moved that the request be granted, seconded by Mrs. Liebrecht, and passed unanimously. GRANT COUNTY HEAL TH DISTRICT/SENIOR CENTER/GRANT COUNTY EDC John Williams, City Manager, requested authorization to pay the budgeted funds to the Grant County Health District, Grant County Economic Development Council, and the Senior Center. It was the consensus of the Council that the funds be disbursed. POLICE DEPARTMENT Amy Cloud, Police Clerk was introduced to the Council. Joseph Frey, Officer of the Year, and Virginia Kennedy-Noack, Support Employee of the Year, were presented to the Council. Dave Ruffin, Police Chief, was acknowledged for retiring after 32 years in the Police Department. CITIZEN'S COMMUNICATIONS -None CONSENT AGENDA Minutes: The minutes of the March 22 meeting were presented for approval. Approval of Claims. Prepaid Claims, Checks. and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by City Council Minutes: 2 April 12, 2016 RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of April 12, 2016 the Council does approve for payment claims in the amount of $723,893.53; prepaid claims in the amounts of $13,647.20, $5,066.01, and $54,834.36; claim checks in the amount of $1,236,736.62; and payroll in the amount of $326,459.12. Ordinance -Vacate Right-of-Way-GTA: An ordinance was presented which vacates and relocates a portion of the alley between Lot 8 revised and Lot 13 revised, Block 28, Neppel. Resolution -Accept Quit Claim Deed -GTA: A resolution was presented which accepts a Quit Claim Deed from the Grant Transit Authority for that portion of the realigned alley in Block 28, Neppel. Action Taken: Mr. Ecret moved that the Consent Agenda be approved, seconded by Mr. Norman, and passed unanimously. PUBLIC HEARINGS -None OLD BUSINESS ORDINANCE -REPEAL LAKE VUE PURD An ordinance was presented which repeals the ordinance creating the Lake Vue Planned Unit Residential Development. This proposed PURD is located on Marina Drive. No development has taken place within the required 3 year time period and the ordinance creating the PURD needs to be repealed. The ordinance repealing Ordinance 2432 creating the Lake Vue Planned Unit Residential Development was read by title only. Action Taken: Mrs. Leonard moved that the ordinance be adopted, seconded by Mr. Norman, and passed unanimously. ORDINANCE -AMEND 13.12 -WATER, SEWER AND STORMWATER RATES An ordinance was presented which increases the water, sewer and stormwater rates. The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water, Sewer, and Stormwater Rates" was read by title only. There was some discussion on the need to increase the rates each year by the CPI and an explanation by staff of the reasons for the yearly increase. It was the consensus of the Council that staff research the possibility of increasing all rates at the same time. Action Taken: Mr. Ecret moved that the ordinance be adopted, seconded by Mr. Norman, and passed unanimously. RESOLUTION -GOVERNANCE COORDINATION MANUAL -PLANNING COMMISSION A resolution was presented which adopts revisions to the Governance Coordination Manual by setting forth guidelines and rules of conduct for the Planning Commission. The resolution of the City of Moses Lake, Washington, amending Resolution No. 3597 creating the rules of procedures for City Council meetings, public hearings, legislative process and general government polices was read by title only. Mayor Voth recommended th at the order of the agenda be changed to place the Council Member Reports at the end of the meeting under Council Communications. Action Taken: Mrs. Leonard moved that the Governance Coordination Manual be amended as proposed and the resolution be adopted, seconded by Mr. Ecret, and passed unanimously. City Council Minutes: 3 April 12, 2016 NEW BUSINESS SHORELINE MASTER PLAN -COMMENTS Gilbert Alvarado, Community Development Director, stated that the City began working on the updates to the Shoreline Master Plan in 1998. He gave the Council some background on the process of adopting the Shoreline Master Plan. He pointed out that this is the Council's opportunity to discuss the proposed Shoreline Master Plan with a representative from the Department of Ecology, who is mandated by state law to approve the Plan. The Department of Ecology has reviewed the Plan and provided comments. Jeremy Sikes, Department of Ecology, Shoreline Planner for Eastern Washington, explained the process and the role of the Department of Ecology. He went over the rationale for the comments provided. SIGNS The Moses Lake Lioness and the Master Gardener Foundation requested permission to place sandwich board signs on City right-of-way. The requests are date and time specific. Michaelle Boegter, Lioness, explained the placement of the signs and when they would be put up and taken down. Action Taken: Mr. Ecret moved that the Lioness request for a sign on City right-of-way be granted, seconded by Mrs. Leonard, and passed unanimously. Action Taken: Mrs. Leonard moved that the Master Gardener Foundation request for a sign on City right-of- way be granted, seconded by Mr. Myers, and passed unanimously. ORDINANCE -STATE ENVIRONMENTAL POLICY ACT -PLANNED ACTION An ordinance was presented which establishes a Planned Action for the Grant County International Airport Employment Center pursuant to the Washington State Environmental Policy Act. The Planned Action Ordinance is part of the $400,000 grant awarded by the Washington State Department of Commerce Advanced Planning Grant Program. The ordinance establishing a planned action for the Grant County International Airport (GCIA) Employment Center, pursuant to the State Environmental Policy Act was read by title only. Gilbert Alvarado, Community Development Director, provided the history of this project. RESOLUTION -INCREASE AMBULANCE UTILITY FEE A resolution was presented which increases the ambulance utility fee based on the increase in the CPI. The resolution establishing ambulance service utility rates was read by title only. Brett Bastian, Acting Fire Chief, explained that the increase is authorized by existing City regulations and is based on the CPI. Action Taken: Mr. Ecret moved that the resolution be adopted, seconded by Mr. Curnel, and passed unanimously. RESOLUTION -LEASE AGREEMENT A resolution was presented which accepts an equipment lease with Bevendo National Equipment Leasing and Finance for mobile data terminals which would be utilized in police vehicles. The resolution authorizing the execution of an equipment lease agreement with Bank of the West was read by title only. Action Taken: Mrs. Leonard moved that the resolution be adopted, seconded by Mr. Norman, and passed unanimously. City Council Minutes: 4 April 12, 2016 SEAL COAT PROJECT The City received two bids for the 2016 Seal Coat Project. This project includes chip sealing Pioneer Way from Clover Drive to West Broadway, Wheeler Road from Pioneer Way to Road N, Division Street from north of the roundabout to Fourth Avenue, and skin patching wheel ruts on portions of Pioneer Way and Wheeler Road. Action Taken: Mr. Norman moved that the bid for Schedule A only be awarded to Central Washington Asphalt in the amount of $745,505, seconded by Mrs. Liebrecht, and passed unanimously. DIVISION STREET -RECONFIGURATION Staff recommended that after Division Street has been seal coated, that the street be restriped from north of the roundabout to Sixth Avenue for two travel lanes, a left turn , and a bicycle lane and parking lane on each side. This reconfiguration would reduce accidents by 19% to 40%. Gary Harer, Municipal Services Director, pointed out the safety issues which would be addressed by reconfiguring Division Street at this time. He mentioned that this configuration is endorsed by many different agencies as it is a much safer reconfiguration than the two lanes of travel both ways. Mike Riggs, 2132 S. Crestmont, co-chair of the Trails Planning Team, stated that the Team has looked at pedestrian and bike safety throughout Moses Lake and the Team is supportive of this change to Division Street as it would provide a safer environment for all modes of transportation. The Director of the Grant County Health District had called to express her support of the reconfiguration of Division. There was considerable discussion by the Council. Action Taken: Mr. Ecret moved that the reconfiguration of Division Street be approved, seconded by Mr. Curnel, and passed unanimously. MOSES LAKE VETERINARY CLINIC SHORT PLAT -DEFERRAL The Moses Lake Veterinary Clinic Short Plat, located on East Broadway, is nearing completion and the proponents have requested a deferral of sidewalk improvements as there is no other sidewalk in the area, and also to defer the relocation of the driveway until sidewalks are constructed. Gilbert Alvarado, Community Development Director, explained the deferrals have been requested because there are no sidewalks in the area at this time and the driveway also does not meet current city code. Action Taken: Mrs. Liebrecht moved that the deferrals be granted with the stipulation that a covenant be required for future improvements, seconded by Mr. Curnel, and passed unanimously. WATER SYSTEM PLAN The Water System Plan for the Moses Lake Water System is a living document that is required to be updated every 6 years and approved by the Department of Health. Staff has been working with the Department of Health on the document since 2012 and all comments have been addressed. John Williams, City Manager, pointed out that the Water System Plan is required to be updated every 6 years. Action Taken: Mr. Norman moved that the Water System Plan be adopted, seconded by Mrs. Leonard, and passed unanimously. COUNCIL COMMUNICATIONS -none City Council Minutes: 5 April 12, 2016 ADMINISTRATIVE REPORTS FIRE DEPARTMENT -COST-OF-SERVICE STUDY John Williams, City Manager, requested approval from Council to begin the process of obtaining a cost-of- service for the Fire Department. It was the consensus of the Council that staff begin the process of obtaining a cost-of-service study for the Fire Department. EXECUTIVE SESSION -None The regular meeting was adjourned at 9:30 p.m. ATTEST Todd Voth, Mayor W. Robert Taylor, Finance Director DATE 4/21/16 TIME 14:43:00 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= DATABAR 00007974 0000077062 303.53 MAIL UTILITY BILLS 0000077062 303.53 MAIL UTILITY BILLS 0000077062 303.53 MAIL UTILITY BILLS 0000077062 303.53 MAIL UTILITY BILLS 0000077062 303.55 MAIL UTILITY BILLS ====================== TOTAL: 1,517.67 PUD OF GRANT COUNTY 00001501 0000077006 931. 02 ELECTRIC SERVICE 0000077006 18.27 ELECTRIC SERVICE 0000077006 457 .13 ELECTRIC SERVICE 0000077006 176.74 ELECTRIC SERVICE 0000077006 2,090.20 ELECTRIC SERVICE 0000077006 27.55 ELECTRIC SERVICE 0000077006 1,501.46 ELECTRIC SERVICE 0000077006 20.61 ELECTRIC SERVICE 0000077006 1,063.62 ELECTRIC SERVICE 0000077006 217.08 ELECTRIC SERVICE 0000077006 76.75 ELECTRIC SERVICE 0000077006 148 .13 ELECTRIC SERVICE 0000077006 23.26 ELECTRIC SERVICE 0000077006 974.41 ELECTRIC SERVICE 0000077006 242 .36 ELECTRIC SERVICE 0000077006 36,873.22 ELECTRIC SERVICE 0000077006 15, 651. 76 ELECTRIC SERVICE DATE 4/21/16 TIME 14 :43:00 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK 00007077 0000077006 0000077006 0000077006 0000077006 0000077006 0000077006 TOTAL: 0000076965 0000077077 0000077079 0000077087 0000076956 0000076990 0000077060 0000077060 0000077060 0000077060 0000077060 0000077060 0000077060 0000076986 0000076986 13 ,211.47 127 .93 2,342.79 739.84 1,269.89 1,426.80 79,612.29 52.04 90.57 897 .10 120.22 106.51 928.27 70.48 135. 80 52.48 133. 45 46.62 78.21 63.09 479.21 3,902 .68 ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE CERTIFICATE HOLDERS COFFEE AND OFFICE SUPPLIES FUEL & LUNCH W/ (}I & LOBBYIST CREDIT PURCHASES / MARCH ENG SUPPLIES & TRAVEL EXP MISC SUPPLIES/TRAVEL EXP/REGIS miscellaneous miscellaneous DATE 4/21/16 TIME 14:43:00 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000076986 0000076986 0000076986 0000077085 0000077089 0000077088 000007708 9 0000077089 0000077085 0000077060 0000077060 0000077060 0000076990 0000076990 0000076990 0000076990 0000076990 0000076990 0000076990 0000076990 0000077089 0000077089 85.71 199.00 520.00 19 .33 703.87 4.31 472.37 1,144.36 906.49 62.04 527.08 221. 07 77.60 37.73 80.91 12.71 755.00 51. 52 545 .33 1,155.00 943.28 99.88 miscellaneous miscellaneous miscellaneous CREDIT PURCHASES / MARCH CREDIT PURCHASES / MARCH CREDIT PURCHASES / MARCH CREDIT PURCHASES / MARCH CREDIT PURCHASES / MARCH CREDIT PURCHASES / MARCH MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS MISC SUPPLIES/TRAVEL EXP/REGIS CREDIT PURCHASES / MARCH CREDIT PURCHASES / MARCH DATE 4/21/16 PAGE 4 TIME 14:43:00 XAPPRVD NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK 00007077 0000077014 3,775.32 COMPl!I'ER SUPPLIES/UPGRADES 0000077014 1,240.82 COMPl!I'ER SUPPLIES/UPGRADES 0000077014 1,629.71 COMPl!I'ER SUPPLIES/UPGRADES 0000077014 1,441.24 COMPl!I'ER SUPPLIES/UPGRADES 0000076990 2,818.67 MISC SUPPLIES/TRAVEL EXP/REGIS 0000077087 140. 83 CREDIT PURCHASES / MARCH 0000076990 593.87 MISC SUPPLIES/TRAVEL EXP/REGIS 0000076990 879.53 MISC SUPPLIES/TRAVEL EXP/REGIS 0000076990 25. 40 MISC SUPPLIES/TRAVEL EXP/REGIS ====================== TOTAL: 28 ,326 . 71 REPORT TOTAL: 109,456.67 DATE THU, APR 21, 2016, 2:43 PM TIME 14:43:01 C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 C 0 U N C I L M E E T I N G 0 F BE APPROVED 04/26/2016 TOTALS BY FUND FUND NO 000 103 116 410 490 493 495 498 517 519 528 FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER SANITATION STORM WATER AIRPORT AMBULANCE FUND CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 18 I 031. 91 1, 716. 68 37, 193 .18 32,108.49 303.53 303.53 127.93 1,346.71 8,087.09 3,553.37 6,684.25 109,456.67 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $109,456.67 THIS 26TH DAY OF APRIL, 2016 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 4/15/16 TIME 13: 17: 12 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= HOME DEPOT CREDIT SERVICES 00007824 0000076961 1. 73 MISC SUPPLIES 0000076961 516.30 MISC SUPPLIES 0000076961 45.19 MISC SUPPLIES 0000076961 249.66 MISC SUPPLIES 0000076961 34.30 MISC SUPPLIES 0000076961 59.43 MISC SUPPLIES 0000076961 16.03 MISC SUPPLIES 0000076961 9.82 MISC SUPPLIES 0000076961 61. 51 MISC SUPPLIES 0000076961 21. 63 MISC SUPPLIES ====================== TOTAL: 1,015.60 LOWES 00003886 0000076948 29.18 MISC SUPPLIES 0000076948 109.05 MISC SUPPLIES 0000076948 131. 04 MISC SUPPLIES 0000076948 31. 85 MISC SUPPLIES 0000076948 18.63 MISC SUPPLIES 0000076948 97.29 MISC SUPPLIES 0000076948 884.31 MISC SUPPLIES 0000076948 13.30 MISC SUPPLIES 0000076948 170.07 MISC SUPPLIES 0000076948 19.65 MISC SUPPLIES 0000076948 51.24 MISC SUPPLIES 0000076948 26.61 MISC SUPPLIES 0000076948 19.41 MISC SUPPLIES DATE 4/15/16 TIME 13: 17: 12 NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000076948 13 .30 MISC SUPPLIES ====================== TOTAL: 1,614.93 ============================= REPORT TOTAL: 2, 630. 53 DATE FRI, APR 15 , 2016, 1:17 PM TIME 13:17:13 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLA I MS TO C 0 U N C I L M E E T I N G 0 F B E A P P R 0 V E D 04 /26/2016 TOTALS BY FUND FUND NO 000 410 519 528 FUND NAME GENERAL FUND WATER/SEWER EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 1,226.36 1,007.45 61 .51 335 .21 2,630.53 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD . f * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $2,630.53 THIS 26TH DAY OF APRIL, 2016 * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 4/22/16 TIME 09:41:16 C I T Y 0 F M 0 S E S L A K E PAGE 1 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 A B C HYDRAULICS 00006611 AB PA 00006168 AAA READYMIX INC 00000027 ADVANCED ANALYTICAL SOLUTIONS 00005472 AERZEN USA CORP 00005861 AG WEST DISTRIBUTING CO INC 00006842 AIRGAS USA LLC 00004682 ALLIED BODY WORKS INC 00005568 AMERISTAY INN & SUITES 00004371 AQUATIC SPECIALTY SERVICES 00007861 ARIKA LOEFFLER 00006430 0000077050 0000076979 70.14 93.33 ====================== TOTAL: 163.47 0000076981 15.98 TOTAL: 15.98 0000076954 85.00 TOTAL: 85.00 0000076985 347 .04 TOTAL: 347.04 0000076992 62.00 TOTAL: 62.00 0000077069 168.09 TOTAL: 168.09 0000076993 180.95 ====================== TOTAL: 180.95 0000076991 242.78 ====================== TOTAL: 242.78 0000076980 474.76 TOTAL: 474.76 0000077041 84.62 ====================== TOTAL: 84.62 0000077043 651. 43 ====================== TOTAL: 651.43 0000077048 160.00 PR OFFICE BUSINESES CARDS printing MISC SUPPLIES MEMBERSHIP DUES-J. ELLIS CONCRETE SHIPPING -DEFECTIVE PE SAMPLE AIR FILTER CARTRIDGE/ELEMENT MISC SUPPLIES REPAIR PARTS RETENTION BOW/TARP ROLLER KITS MAC PRESENTER LODGING NON-SKID SNS EQUIPMENT KINDERMUSICK INSTRUCTION DATE 4/22/16 TIME 09:41:16 CITY OF MOSES LAKE PAGE 2 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ASSOC OF GRANT CO CITIES 00004953 BASIN PROPANE LLC 00007006 BATTERY SYSTEMS 00004673 BEE LINE FRAME AND AXLE INC 00000109 BIO SYSTEMS INC 00005488 BLUE MOUNTAIN WILDLIFE 00004552 BOUND TREE MEDICAL LLC 00006022 BUD CLARY FORD 00006454 BUD CLARY TOYOTA CHEVROLET 00000150 TOTAL: 0000077061 0000077061 0000077061 160.00 18.00 36.00 36.00 ====================== TOTAL: 0000076957 TOTAL: 0000077073 0000077073 0000076958 TOTAL: 0000076959 TOTAL: 0000076955 0000076955 TOTAL: 0000076906 90.00 21. 58 21. 58 23 .30 23. 31 41. 48 88 .09 961. 23 961 . 23 686.50 686.50 1,373.00 500.00 ====================== TOTAL: 0000077067 0000077067 500.00 1,289.05 2,913.27 ====================== TOTAL: 0000076982 0000076982 4,202.32 35.82 35.92 ====================== TOTAL: 71. 74 MEETING AND DINNER MEETING AND DINNER MEETING AND DINNER PROPANE BATTERIES BATTERIES BATTERY, C-UlL-6 MISC REPAIR BIO PRO 55 GL. BIO PRO 55 GL. MAC PRESENTER PAY MEDICAL SUPPLIES / BACKBOARDS MEDICAL SUPPLIES / BACKBOARDS MISC. SUPPLIES MISC. SUPPLIES DATE 4/22/16 PAGE 3 TIME 09: 41: 16 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 04/26/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CASCADE FIRE CORPORATION 00003644 CASCADE NATURAL GAS CORP 00000203 CEDAR STREET CLEANERS 00004655 CENTRAL MACHINERY SALES INC 00002779 CENTRAL WASHINGTON ASPHALT 00003510 CHASE PAYMENTECH-EFT 00004046 CITY OF MOSES LAKE 00008107 0000076984 TOTAL: 0000077078 0000077078 84.52 84.52 173.07 146.20 TOTAL: 319.27 0000077042 50.36 0000077031 0000077031 TOTAL: 0000076977 376.04 385.32 811. 72 815.91 ====================== TOTAL: 815.91 MISC. SUPPLIES SUPPLIES / REPAIR SUPPLIES / REPAIR NAT GAS SERVICE NAT GAS SERVICE UNIFORM MAINTENANCE 0000077039 0000076808 0000076797 207.79 CONCRETE SUPPLIES 14,101.56 MID RANGE SELF PROPELLED SAW 4,963.40 ALLIED HYDRAULIC COMPACTOR ====================== TOTAL: 19 ,272.75 0000076996 6,704.38 MATERIAL-5/8 MINUS CSTC TOTAL: 6, 704.38 0000077017 -.10 CREDIT CARD FEES 0000077017 681.28 CREDIT CARD FEES 0000077017 681. 28 CREDIT CARD FEES 0000077017 681. 29 CREDIT CARD FEES 0000077017 681. 29 CREDIT CARD FEES 0000077017 681. 29 CREDIT CARD FEES TOTAL : 3,406.33 0000077032 3.15 EXCISE TAX DATE 4/22/16 TIME 09:41:16 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/26/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase =============================================================================~========================================= CITY OF MOSES LAKE 00008107 00008201 00008107 00008106 00008107 00008201 00008107 0000077032 0000077032 0000077032 0000077032 0000077032 TOTAL: 0000076963 10.51 14.89 15.21 41.73 39. 73 125.22 666.59 ====================== TOTAL: 666.59 0000077032 .11 0000077032 47.91 0000077032 59.26 0000077032 64 7. 37 0000077032 17.93 0000077032 5.59 TOTAL: 778.17 0000076946 495 .80 ====================== TOTAL: 0000077032 0000077032 0000077032 495.80 27.59 190.19 65.79 ====================== TOTAL: 283.57 0000076963 881. 3 5 ====================== TOTAL: 881.35 0000077032 17,846.31 EXCISE TAX EXCISE TAX EXCISE TAX EXCISE TAX EXCISE TAX WATER SERIVCE EXCISE TAX EXCISE TAX EXCISE TAX EXCISE TAX EXCISE TAX EXCISE TAX RETAINAGE-FIVE CORNERS SIG CAB EXCISE TAX EXCISE TAX EXCISE TAX WATER SERIVCE EXCISE TAX DATE 4/22/16 TIME 09:41:16 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00008102 00008107 00008201 CITY OF SPOKANE 00004155 COLUMBIA BEARING BDI 00000274 COMMERCIAL TIRE 00005968 CONFLUENCE HEALTH 00005069 0000077032 0000077032 7,093.06 EXCISE TAX 2,597.65 EXCISE TAX ====================== TOTAL: 27,537.02 0000077007 2,115.37 BLDG PERMIT CASCDE PRK SWR 16 ====================== TOTAL: 2f115. 37 0000077032 15,294.18 EXCISE TAX 0000077032 1,075.22 EXCISE TAX 0000077032 13. 87 EXCISE TAX 0000077032 1,595.39 EXCISE TAX 0000077032 65.11 EXCISE TAX 0000077032 12.23 EXCISE TAX TOTAL: 18,056.00 0000076963 159.40 WATER SERIVCE ====================== TOTAL: 159.40 0000076968 57 .53 EVIDENCE DESTRUCTION ====================== TOTAL: 0000076994 0000076994 57.53 30.04 MISC SUPPLIES 41.48 MISC SUPPLIES ====================== TOTAL: 0000076995 TOTAL: 0000076966 0000076970 0000076966 0000076966 71. 52 776.12 TIRES/BALANCE/FLAT REPAIR 776.12 210.00 CDL EXAMS, HEP B VACCINES 348 .. 06 SERVICES 122 .21 CDL EXAMS, HEP B VACCINES 331.21 CDL EXAMS, HEP B VACCINES DATE 4/22/16 PAGE 6 TIME 09:41:16 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CONFLUENCE HEALTH 00005069 CRYSTAL VANG 00004084 DAY WIRELESS SYSTEMS 00005517 DELL MARKETING 00007869 DENNIS KNEPP 00004420 DESERT WINDS INC 00006678 E F RECOVERY 00007244 EASTERN CASCADE DIST 00006909 EVERGREEN IMPLEMENT INC 00005234 FABER INDUSTRIAL SUPPLY 00000501 FASTENAL COMPANY 00007372 0000077072 1,022.36 TB TEST & RESP. QUESTION. ====================== TOTAL: 2,033.84 0000076969 107.90 SERVICES TOTAL: 107 .90 0000076960 32.40 MINITOR V BATTERY PACK ====================== TOTAL: 32.40 0000076952 4,682.76 MONITORS, COMPUTERS TOTAL: 4,682.76 0000076727 100.00 MAC PRESENTER PAY TOTAL: 100.00 0000076944 539 .50 EXCAVATE WATER SERVICES ==================~=== TOTAL: 0000077070 0000077070 0000077070 539.50 3,848.50 EMS BILLING/ MARCH 729.30 EMS BILLING/ MARCH 102.41 EMS BILLING/ MARCH ====================== TOTAL: 4,680.21 0000076973 84.50 DRINKING WATER TOTAL: 84.50 0000076997 323.50 BELT/WHEEL . ====================== TOTAL: 0000077054 TOTAL: 0000076989 0000076989 323.50 120.65 MISC SUPPLIES 120.65 172.04 MISC. SUPPLIES/SAFETY/CR MEMO 457 .89 MISC. SUPPLIES/SAFETY/CR MEMO DATE 4/22/16 TIME 09:41:16 LAKE PAGE 7 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FERGUSON ENTERPRISES INC #3007 00005482 FORSCH POLYMER CORP 00005869 GALLS, LLC 00000133 GAME TIME INC 00004821 GRAINGER PARTS OPERATIONS 00002755 GRANT CO SOLID WASTE DEPT 00000640 GRANT COUNTY HEALTH DISTRICT 00000614 GRANT COUNTY TECHNOLOGY 00005535 GRANT WRITING USA 00007301 0000076989 0000076989 0000076989 TOTAL: 0000077055 TOTAL: 0000077040 669.37 89.88 9.88 1,399.06 50.59 50.59 1,434.90 ====================== TOTAL: 0000076972 0000077076 TOTAL: 0000076748 0000076748 1,434.90 3,657.05 118.05 3,775.10 2,474.93 2,474.91 ====================== TOTAL: 0000076998 0000076998 TOTAL: 0000076950 4,949.84 489.95 37.89 527.84 25,467.06 ====================== TOTAL: 25,467 .06 0000076 978 120 .00 ====================== TOTAL: 120.00 0000076975 60.00 ====================== TOTAL: 60.00 0000076988 455.00 TOTAL: 455 .00 MISC. SUPPLIES/SAFETY/CR MEMO MISC. SUPPLIES/SAFETY/CR MEMO MISC. SUPPLIES/SAFETY/CR MEMO MISC SUPPLIES PAINT FOR SNS PADS UNIFORMS PANTS / CHIEF FOR A DAY PLAYGROUND EQUIPMENT PLAYGROUND EQUIPMENT MISC REPAIR PARTS MISC REPAIR PARTS LANDFILL DUMPING FEES REGISTRATION SERVICES REGISTRATION DATE 4/22 /16 TIME 09:41:16 C I T Y 0 F M 0 S E S L A K E PAGE 8 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= HACH COMPANY 00000712 HARRIS COMPUTERS 00005872 HEIMAN FIRE EQUIPMENT 00006634 HI LINE INC 00006008 ID ZONE 00007274 INFRASTRUCTURE TECHNOLOGIES 00005441 INLAND PIPE & SUPPLY COMPANY 00003727 J & M ELECTRIC INC 00004263 JERRYS AUTO SUPPLY 00005835 0000076999 0000076999 0000076999 1,769.60 260.68 662.15 ====================== TOTAL: 0000077023 0000077023 2,692.43 143.30 34,321.17 ====================== TOTAL: 34,464.47 0000077082 248.92 TOTAL: 248.92 0000077000 309.49 ====================== TOTAL: 309.49 0000077057 1,829,.89 ====================== TOTAL: 1,829.89 0000077002 1,500.00 ====================== TOTAL: 1,500.00 0000077052 18.13 TOTAL: 18.13 0000076945 10,203.56 TOTAL: 10,203.56 0000077068 3.38 0000077068 1,350.04 0000077068 409 .97 0000077001 673.19 0000077001 3.39 LAB SUPPLIES/MISC SUPPLIES LAB SUPPLIES/MISC SUPPLIES LAB SUPPLIES/MISC SUPPLIES SOFI'WARE SUPPORT SOFI'WARE SUPPORT MISC EQUIPMENT MISC SUPPLIES PHOTO ID MACHINE SERVICE AGREEMENT MISC SUPPLIES FIVE CORNERS SIGNAL CABINET MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES/CREDIT MEMOS MISC SUPPLIES/CREDIT MEMOS DATE 4/22/16 TIME 09:41:16 L A K E PAGE 9 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= JIMS LOCK SERVICE 00004244 KAMAN FLUID POWER LLC 00001302 KATHERINE L KENISON PS 00006980 KING COUNTY EMERGENCY MED SERV 00003756 KIWANIS CLUB OF MOSES LAKE 00005458 KUSTOM SIGNALS INC 00006885 MOSES LAKE BOOSTER CLUB 00007304 MOSES LAKE BUSINESS ASSN 00005170 MOSES LAKE SOCCER TOTS 00007063 MOSES LAKE STEEL SUPPLY 00001268 TOTAL: 0000077008 TOTAL: 0000077003 0000077003 0000077003 TOTAL: 0000076967 0000076967 TOTAL: 0000077074 TOTAL: 0000076964 TOTAL: 0000076974 TOTAL: 0000077053 TOTAL: 0000077038 TOTAL: 0000077056 2,439.97 32.15 32.15 20.48 7.74 8.19 36 .41 15,680.00 800.00 16,480.00 1,595.00 1,595.00 150.00 150.00 2,350 .90 2,350.90 352.00 352.00 250.00 250.00 828.00 ====================== TOTAL: 0000077058 0000077005 828.00 31.66 16 .19 KEYS FOR FIVE-CORNERS SIG CAB MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES PROF SERVICE/CITY ATTY PROF SERVICE/CITY ATTY EMS ONLINE SUBSCRIPTION MAYOR Is PRAYER BREAKFAST grant TENNIS CLINIC INSTRUCTION MLBA DIRECTORY APRIL SUPERTOTS INSTRUCTION MISC SUPPLIES MISC SUPPLIES DATE 4/22/16 TIME 09:41:16 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 Expenditure Account PAGE 10 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= NAE MT 00004971 NORCO ENTERPRISES INC 00006590 NORTH CENTRAL LABORATORIES 00005653 NUSIGN SUPPLY TEXAS 00004289 OASIS Al.ITO SPA 00004834 OREILLY Al.ITO PARTS 00004593 OUTDOOR POWER & REPAIR 00005122 OXARC INC 00001412 PORT OF MOSES LAKE 00005822 QCL INC 00006542 ====================== TOTAL: 47.85 0000077084 300.00 PHTLS CERTIFICATION ====================== TOTAL: 300.00 0000077010 54.86 MISC SUPPLIES/SAFETY/TORCH 0000077010 646.32 MISC SUPPLIES/SAFETY/TORCH 0000077010 51. 25 MISC SUPPLIES/SAFETY/TORCH 0000077010 16.69 MISC SUPPLIES/SAFETY/TORCH ====================== TOTAL: 0000077011 0000077011 TOTAL: 0000077033 TOTAL: 0000077013 769.12 6,538.78 REPLACEMENT LAB EQUIPMENT 1,412.32 REPLACEMENT LAB EQUIPMENT 7,951.10 1,200.00 SOFTWARE UPGRADE FOR SIGN MACH 1,200.00 222.75 CAR WASHES -MARCH ====================== TOTAL: 222.75 0000077015 178.23 MISC SUPPLIES TOTAL: 178.23 0000077020 153.16 MOTOR-STARTER ====================== TOTAL: 153.16 0000077012 22.21 MISC SUPPLIES ====================== TOTAL: 0000077021 0000077021 TOTAL: 22.21 30.00 BADGE RENEWALS 10.00 BADGE RENEWALS 40.00 DATE 4/22/16 TIME 09:41:16 LAKE PAGE 11 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SAFETY LINE 00007253 SAN DIEGO POLICE EQUIPMENT 00007332 SCHAEFFER MFG COMPANY 00003823 SEA WESTERN INC 00001879 SENIOR OPPORTUNITY & SERVICES 00003961 SPECIALIZED SAFETY PRODUCTS 00007190 SUPPLYWORKS 00003053 TALX UC EXPRESS 00000062 TASER TRAINING 00006091 0000077016 242.75 0000077016 72. 00 0000077016 181. 25 0000077016 181. 25 ====================== TOTAL: 677. 25 0000077025 265. 96 0000077025 265.97 TOTAL: 531. 93 0000076976 3,574.15 TOTAL : 3,574.15 0000077022 10,910.08 ====================== TOTAL: 0000077083 0000077083 0000077083 TOTAL: 0000077024 TOTAL: 0000077030 TOTAL: 0000077026 TOTAL: 0000077009 10,910.08 276.80 244.44 25,550.72 26,071.96 10,750.00 10,750.00 90.64 90.64 8.99 8.99 375.00 ====================== TOTAL: 375.00 0000076971 225 .00 DRUG TESTING DRUG TESTING DRUG TESTING DRUG TESTING SAFETY VESTS SAFETY VESTS AMMUNITION OIL FOR VEHICLES AIR PACKS & MONITOR TEST EQUIP AIR PACKS & MONITOR TEST EQUIP AIR PACKS & MONITOR TEST EQUIP CONTRACT PAYMENT/2016 SAFETY GLASSES MISC JANITORIAL SUPPLIES UNEMPLOY CLAIMS ADMIN REGISTRATION DATE 4/22/16 TIME 09:41:16 C I T Y 0 F M 0 S E S L A K E PAGE 12 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 04/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= TOTAL: 225.00 TRAFFIC SAFETY SUPPLY COMPANY 00003726 0000077027 941. 70 CONES, TRIMLINE TOTAL: 941.70 TYLER ST ONGE 00007115 0000076987 153.99 UNIFORMS ====================== TOTAL: 153.99 U S BANK -EFT 00007071 0000077029 45,681.25 DEBT SERVICE PYMT/2010 GO BOND ====================== TOTAL: 45 I 681. 25 UMPQUA BANK/MERCHANT-EFT 00005882 0000077019 1,970.27 CREDIT CARD FEES 0000077019 1, 613. 77 CREDIT CARD FEES 0000077019 72.89 CREDIT CARD FEES 0000077019 381.05 CREDIT CARD FEES 0000077019 10.00 CREDIT CARD FEES 0000077019 28.46 CREDIT CARD FEES 0000077019 45.60 CREDIT CARD FEES 0000077019 19.16 CREDIT CARD FEES 0000077019 19.16 CREDIT CARD FEES 0000077019 19 .15 CREDIT CARD FEES 0000077019 19.16 CREDIT CARD FEES 0000077019 19.16 CREDIT CARD FEES ====================== TOTAL: 4,217.83 UTIL UNDRGRND LOCATION CENTER 00004598 0000076953 57.19 UNDERGROUND UTILITY LOCATES 0000076953 57.19 UNDERGROUND UTILITY LOCATES 0000076953 57.19 UNDERGROUND UTILITY LOCATES TOTAL: 171.57 VALLEY ATHLETICS 00006626 DATE 4/22/16 TIME 09:41:16 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 04/26/2016 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000077037 567.25 BASELINE MARKING DUST 0000077037 567.25 BASELINE MARKING DUST 000007703 7 584.45 BASELINE MARKING DUST ====================== TOTAL: 1,718.95 VERIZON WIRELESS 00002107 0000076949 40.01 LAPTOP CELL PHONE SERVICE 0000076949 25.56 LAPTOP CELL PHONE SERVICE 0000076949 600.19 LAPTOP CELL PHONE SERVICE 0000076949 40.01 LAPTOP CELL PHONE SERVICE 0000076949 80.02 LAPTOP CELL PHONE SERVICE 0000076949 40.01 LAPTOP CELL PHONE SERVICE 0000076949 40.01 LAPTOP CELL PHONE SERVICE 0000076949 40.01 LAPTOP CELL PHONE SERVICE ====================== TOTAL: 905.82 WEINSTEIN BEVERAGE COMPANY 00005990 0000077044 1,209.38 PARK RESTROOM SUPPLIES ====================== TOTAL: 1,209.38 WESTERN PETERBILT INC 00006802 0000077036 869.52 DIAGNOSE & REPAIR ====================== TOTAL: 869.52 WM H REILLY & COMPANY 00006598 0000077034 2,046.14 BOARD ASSEMBLY, UV3 ====================== TOTAL: 2,046.14 WOODARD AUTO & TRUCK 00005559 0000077035 1,913.21 DIAGNOSE & REPAIR-NO START ====================== TOTAL: 1,913.21 XPRESS BILL PAY -EFI' 00006421 000007 7018 304. 38 CREDIT CARD FEES 0000077018 304.38 CREDIT CARD FEES 0000077018 304.38 CREDIT CARD FEES 0000077018 304.38 CREDIT CARD FEES DATE 4/22/16 TIME 09 :41:16 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 04/26/2016 Expenditure Account PAGE 14 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= XPRESS BILL PAY -EFT 00006421 0000077018 304.38 CREDIT CARD FEES ====================== TOTAL: 1,521.90 REPORT TOTAL: 345 ,539.27 DATE FRI, APR 22, 2016, 9:41 AM TIME 09:41:20 TOTALS BY FUND FUND NO 000 103 116 410 477 490 493 498 501 517 519 528 C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G .FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER WATER SEWER CONSTRUCTION SANITATION STORM WATER AMBULANCE FUND UNEMPL COMP INS CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW LAKE T 0 B E A P P R 0 V E D 0 F 04/26/2016 AMOUNT 86,007.69 3,706.41 20 I 671, 97 50,579.65 2,115.37 41,766.06 2,516.68 14,686.21 375.00 39,252.35 37,054.21 46,807.67 345,539.27 VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD '•' * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $345,539.27 THIS 26TH DAY OF APRIL, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director April 26, 2016 Catholic Bishop of Yakima -Abandonment of Easement Motion Legislative History: ! February 22, 2016 I i April 26, 2016 I Abandon of Easement The Catholic Bishop of Yakima (Diocese), located at 5301 Tieton Drive, Yakima Washington, has requested the abandonment of a five (5) foot easement located along the Northwesterly property line of Lot 1, Knolls Vista 181h Addition Plat. See the attached easement and Resolution. Background The Yakima Diocese is proposing to locate a new storage building on-site and the subject easement would need to be abandoned in order for the building to be constructed. See attached map. Fiscal and Policy Implications Not applicable at this time. Page 1 of2 Options Option Results • Abandon Easement as necessary for the Yakima Diocese project. The proposed storage building will move forward with permitting. • Take no action. Staff Recommendation The proposed storage building project will not move forward. Staff would recommend that the City Council abandon the subject utility easement and authorize the City Manager to execute the necessary documents in order to accomplish the abandonment. Attachments I A. I Resolution/Map Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • N/A Page 2 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING ABANDONMENT OF AN EASEMENT RECITALS: 1. The City of Moses Lake has received a request from the Catholic Bishop of Yakima to abandon the following described easement: The 5 foot easement located along the northwesterly property line of Lot 1, Knolls Vista 181h Addition, Plat Parcel No. 100621000 RESOLVED: 1. The City Council of the City of Moses Lake does resolve that the easement described above will be abandoned and that the City Manager is authorized to execute the necessary documents in order to accomplish that abandonment. Adopted by the City Council on April 26, 2016. ATTEST: Todd Voth, Mayor W . Robert Taylor, Finance Director 416 N WHITE DR \ .z. ~ ~ ~. \ \ \ 210 N DALE RD a P11tJr: llGJS-SERVER~is\Manus\CO(}NCIL MAPS.mxd 250 N EARL RD \ a 244 N EARL RD II LEGEND -COUNCIL AGENDA SITE 1-----._ ___ J CITY LIMITS UGA BOUNDARY -MOSES LAKE ABANDON EASEMENT HOSES L~tc.E CITY OF MOSES LAKE COMMUNITY DEVELOPMENT PLANNING DIVISION Date: 412112016 CMS To: From: Date: Proceeding Type: Subject: • First Presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director April 26, 2016 Motion Request to Connect to City Sewer-Jose Nicolas & Leon Medel Legislative History: April 26, 2016 City Council Motion Mr. Nicolas and Mr. Medel requests to connect to the city's sewer system to serve a manufactured home he plans to place at 4741 Grape Drive. The city's sewer system has the capacity to serve his new home. This property is within one-half mile of the city limits and in the UGA. In accordance with Resolution 3509, Section 5, the City Council must determine that it is impractical for the property owner to annex his property before approving this request. The council may find it impractical since it would require annexing additional parcels and the road right-of-way. If approved, the property owner will be required to sign an extraterritorial agreement before a permit is issued for connecting to the city sewer. Background The City Council has approved connections along Grape Drive without requiring annexation provided the property owner signs an extra territorial agreement. Fiscal and Policy Implications None Options qption • Approve the request • Take no action. Staff Recommendation Results The owner will connect to the city sewer system The property owner will install a septic tank Staff recommends the Council approve Mr. Medel's and Mr. Nicolas' request to connect to the city's sewer system without annexing and require Mr. Medel and Mr. Nicolas to sign an extra territorial agreement before a construction permit is issued. Attachments I A. I Letter of request . . Site Map Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None tasks 6~tz. t\riecl 47 9 \ Gr<fl ()c, ~croJ!,\ 0\Anqtcc \]()L/D7 (Jt'rO ,. Mose~ Lcilk.e \~S·lt i 9?\\83-=t b-e. \1\1~~~ \,~~ in V\JJ < \Aj~[ ifult '{}etiYl/! , 6tJ5lfxi) c* fbr . Cl~· uf M.~~ 'ljiJ2<; < I \ J /} .. RECEIVED AP~ 1 !i 2016 MUNICIPAL SERVICES DEPT. ENGINEERING CITY OF MOSES LAKE Gra .. . · ... : .. ·· .. : I '-•,' .. ·.·.:: . :. : ·::, ... .. ··.. ' ' . . .. l ;· . .... ' ·' .. ·, ' .. · .. ·:: ' ' . ' ., . ' •,.: ... . ·.. . : . .. .... ·: . ·: . . . . . : . , . ·-. To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director April 26, 2016 MOTION Governance Coordination Manual Legislative History: i January 19, 2016 I April 26, 2016 Motion Attached is a Resolution amending Resolution No. 3602 adopting the Governance Coordination Manual as part of our compliance with the Washington Cities Insurance Authority 2015 Annual Review and Audit. The Audit concluded that the there should be written guidance and rules set forth to establish how the City Council and Planning Commission is expected to conduct themselves at their meetings. The Resolution amends Article 3, Committees, Boards and Commissions includes the Parks and Recreation Commission and Lodging Tax Advisory Committee. The proposed inclusions provides for consistency amongst all Committees, Boards and Commissions and consistency between the Moses Lake Municipal Code and the Governance Coordination Manual. Also as a matter of course, the Resolution amends Article 9. The proposed amendment moves Council Reports (D} under Council Communications (K}. Page 1of2 Background The City Council has been provided the Washington Cities Insurance Authority (WCIA) 2015 Annual Review and Audit, which included comments that there should be written guidance and rules the governing the City Council, Committees, Boards and Commissions. The requirement that the City of Moses Lake adopt such rules stems from our surety compact with WCIA and we are contractually obligated to do so or risk violating our compact. Fiscal and Policy Implications Non-compliance with the WCIA compact would cause additional risk management from our surety. This could add additional coverage premiums and or re-insurance at a higher premium due to risk. Options _________ _E.ption ____ I --·----~es'!!_~~---....... _______ _ • Consider and approve the proposed I Compliance with WC/A 2015 Annual Review Governance Coordination Manual I and Audit I • Consider and t~k;;;~ a~t;;;;;·-·--·--i··Additional ri;k with-;;on-com-pliance with the-- j 2015 WC/A Annual Review and Audit ! I Staff Recommendation Staff recommends that City Council consider the attached Resolution and adopt the Governance Coordination Manual as presented. Attachments Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Governance Manual Governance Coordination Manual 03/03/2016 Page 2 of 2 RESOLUTION NO. 3 ~v~ A RESOLUTION OF THE CITY OF MOSES LAKE, WASHINGTON, AMENDING RESOLUTION NO. 3597 CREATING THE RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS, PUBLIC HEARINGS, LEGISLATIVE PROCESS AND GENERAL GOVERNMENT POLICIES RECITALS: 1. The Moses Lake City Council desires that all Council meetings be open and responsive to the public. 2. Such meetings should be carried out with efficiency and uniformity in the manner of Council, staff, and public interactive participation. 3. Written rules of procedure best assure an atmosphere conducive to said efficiency and uniformity, and that no member of the Council or public need be embarrassed or uncomfortable in the exercise of his/her right of free expression. 4. The Park and Recreation Commission generally shall serve in an advisory capacity to the City Council, City Manager, and Park and Recreation Director concerning formulation of policy and plans for development, management, and operation of the City parks and recreation program . In addition to the general duties specified in subsection A of this section, the Park and Recration Commission shall advise and assist the City Council, City Manger, and Parks and Recreation Director in specific areas including but not limited to, the following: 1. Review of parks and recreation budgets 2. Promoting park and recreation programs to the community 3. Setting standards for park maintenance 4. Setting goals for short-term and long-term future of the City park system 5. Serving as citizens' input concerning parks and recreation, generally 6. Monitoring and evaluating the park system. 5. The Lodging Tax Advisory Committee, consisting of five (5) members, shall be appointed by the City Council. One (1) member shall be an elected official of the City who shall serve as chair, two (2) members shall be representatives of businesses required to collect the lodging tax, and two (2) members shall be persons involved in activities authorized to be funded by revenue received from the lodging tax. 6. Article 9 Order of Business for Formal Council Meetings shall be amended by moving Council Member Reports (summary of meetings attended as an appointed representative and on behalf of the Council) to Council Communications. RESOLVED: 1. This resolution hereby adopts the amended Council Governance Coordination Manual. Adopted by the City Council on April 26, 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director ARTICLE 3-COMMITTEES, BOARDS & COMMISSIONS Chapter 2.39 LODGING TAX ADVISORY COMMITTEE The Lodging Tax Advisory Committee, consisting of fi ve (5) members, shall be appointed by the City Council. One (1) member shall be an elected official of the City who shall serve as chair, two (2) members shall be representatives of businesses required to collect the lodging tax, and two (2) members shall be persons involved in activities authorized to be funded by revenue received from the lodging tax. The Committee shall provide a report and analysis to the City Council on the extent to which any proposal will accommodate activities for tourists or increase tourism, and the extent to which any proposal will affect the long-range stability of the special fund created for the lodging tax revenues. Chapter 2.44 PARK AND RECREATION COMMISSION The Commission generally shall serve in an advisory capacity to the City Council, City Manager, and Park and Recreation Director concerning formulation of policy and plans for development, management, and operation of the City parks and recreation program. Chapter 2.48 PLANNING COMMISSION The Moses Lake Planning Commission, whose nine members are appointed by the Mayor and confirmed by a simple majority of the City Council, serve without compensation. Not less than seven members shall reside within the City of Moses Lake and two members may reside outside the City of Moses Lake as long as the non resident member actively owns and operates a business with a physical presence of a structure inside the city limits. '.ARTICLE 9 -ORDER OF BUSINESS FOR FORMAL COUNCIL MEETINGS The following represents a detailed set of rules for formal Council meetings. Simplified scripts, not in conflict with these rules ray be prepared for easier reference unless questions of correct procedure must be resolved from the manual. rfhe business of all regular meetings of the Council shall be transacted as follows: provided, however hat the Mayor/Deputy Mayor may, during a Council meeting, rearrange items on the agenda to conduct th business before the Council more expeditiously. (a) (b) (c) (d) (e) Call to order by the Mayor/Deputy Mayor. Pledge of Allegiance. Roll Call. (see Section 2 for procedure to excuse an absence). Summary Reports. Extended reports shall be placed after New Business or submitted i] writing. • Mayor's Report. • Additional Business. Members may seek a motion to add additional items of busines that are not included on the current agenda to the current agenda or a future agenda. • City Manager's Report. (summary of most timely or important information only. Cit Manager provides a complete report at end of meeting). ' Comments from the public [Note; Permission Required to Address the Council]. ;~ Persons other than Council and Administration may be permitted to address the Counci upon recognition and/or introduction by the Mayor, a Councilmember or the Ci Manager. Subjects not on the agenda -limit 5 minutes each. (Unless modified by the Mayor/Mayor Pro tern.) Note: "The City Council desires to allow a maximum opportunity for public comment. However, the business of the City must proceed in an orderly, timely manner. Al any time the Mayor, in his/her sole discretion, may set such reasonable limits as ar necessary to prevent disruption of other necessary business". These rules are intended to promote an orderly system of holding a public meetingj to give persons opportunity to be heard and to create an environment in which nl individuals are embarrassed or uncomfortable by exercising their right of fre speech. f5A~O.J I (f) I l __ 1. 2. 3. 4. 5. 6. I Public comments received during the public comment period shall not be allowed J the Council if they relate to any matter upon which a public hearing may b~ required. ' Subjects not on the current agenda. The Mayor may invoke a sign-in procedure for speakers. Any member of the publi may request time to address the Council after first stating their name, address, and th subject of their comments. The Mayor may then allow the comments subject to sue time limitations as he/she deems necessary. Following such comments, the Mayo may place the matter on the agenda or a future agenda, or refer the matter t Administration for investigation and report. Subjects on the current agenda. Any member of the public who wishes to addres~ the Council regarding an item on the current agenda shall make such request to th9 Mayor at the time when comments from the public are requested during the agend~ item discussion. The Council may hear such comments before or after initial Council discussion. As an option, the Mayor may invoke a sign in procedure. Th Mayor, in consultation with the City Attorney, shall rule on the appropriateness o public comments as the agenda item is reached and shall rule on a specific individua or group time limit for public comment. The Mayor may change the order of speaker so that comment is heard in the most logical groupings. Out of Order Requests. Occasionally a member of the public may wish to speak 09 an agenda item but cannot remain until the item is reached on the agenda. During Open Comments from the Public, such person may request permission to speak bl explaining the circumstances. The Mayor, at his/her sole discretion, shall rule o allowing or disallowing the out of order request. Comments shall be made directly into the microphone, as it is necessary for the publiq record and for the audience to hear all proceedings. Speakers should first give name I address and subject. No comments shall be made from any other location. Anyan making "out of order" comments may be subject to removal from the meeting. There will be no demonstrations during or at the conclusion of any person' presentation. Any disruptive behavior, as determined by the Mayor, shall be cause fo removal from the meeting room. Any ruling by the Mayor, relative to the subsections 1 and 2, above, may be overrule! by a vote of a majority of members present. Consent Agenda. The proper Council motion on the consent agenda is as follows: "I move adoption of the consent agenda as presented". This motion shall be non-debatable and will have the effect of moving to adopt or approve all items on the consent agenda. I I I I I I I I (g) (h) (i) (k) (1) Since adoption of any item on the consent agenda implies unanimous consent, any member of the Council shall have the right to remove any item from the consent agenda. Therefore, prior to the vote on the motion to adopt the consent agenda, the Mayor shall inquire if any Councilmember wishes an item to be withdrawn from the consent agenda. If such request is made, the Mayor shall remove the item from the consent agenda and place it on the current agenda or a future meeting. Public Hearings. Old Business. New Business. Administrative Reports. City Manager's reports or tracking of an administrative nature. Council communications and Reports. Information regarding upcoming community events or matters for the good of the order. j Announce Executive Session (as required). In accordance with the Open Meetings Act,! RCW Chapter 42.30, the Council may hold an executive session during a regular or speci~ meeting. Before convening in executive session, the Mayor/Deputy Mayor shall public/ announce the purpose for excluding the public from the meeting place and the time whe~ the executive session shall be concluded. If the Council wishes to adjourn or take action a the close of a meeting from executive session, that fact will be announced. The announce time limit for executive sessions may be extended by announcement of the Mayor/Depu Mayor made to those waiting in the nearest public area. No final action may be taken i , executive session. Councilmembers must keep confidential all oral and written information provided durin executive sessions to protect the best interests of the City. Confidentiality also include information provided to Councilmembers outside of executive sessions when th information is considered exempt from disclosure under the Code of Ethics for Municipa~ Officers (RCW Chapter 42). (m) Next meeting date. Announced by Mayor/Deputy Mayor. (n) Adjournment. No Council meeting should be permitted to continue beyond 10:30 prnj without approval of a majority of the Councilmembers. A new time limit must be establishe before extending the meeting. In the event that a meeting has not been closed or continued b Council; as herein specified, the items not acted on shall be deferred to the next· Counci meeting, unless the Council determines otherwise. :.___ __ _ I 35A.13.230.] I ~djournment Due to Emergency or Disruption. In the event of emergency, such as a fire, threatene I 10lence, or inability to maintain order, the Mayor shall declare the meeting adjourned or continued and th~ ouncilmembers shall immediately leave the meeting area. ~mendments/Suspension of Sections. Amendments of all or any part of these rules may be made b} ~solution or temporarily suspended by motion until changed so long as not in conflict with any superio tatute. nd of Article 9 -Formal Meetings -Order of Business '---------- To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director April 26, 2016 Consider Ordinance -Create MLMC 2.39 Lodging Tax Advisory Committee Legislative History: l April 26, 2016 j Consideration Attached is an Ordinance creating Chapter 2.39, Lodging Tax Advisory Committee of the Moses Lake Municipal Code. The Ordinance repeals Resolution 2065. The Committee is entrusted with the responsibilities of advising and making recommendation concerning the collection and use of lodging taxes under Chapter 67.28 RCW. The Committee shall provide a report and analysis to the City Council on the extent to which any proposal will accommodate activities for tourists or increase tourism, and the extent to which any proposal will affect the long-range stability of the special fund created for the lodging tax revenues. Background The provisions of Resolution 2065, A Resolution Establishing a Lodging Tax Advisory Committee and Appointment Members Thereto, is no longer consistent with current practice under Chapter 67.28 RCW. The proposed Ordinance brings the City of Moses Lake into current practice and creates consistency with the Governance Coordination Manual Page 1of2 Fiscal and Policy Implications The City Council must meet the requirements under RCW 67.25 in order to collect lodging taxes. To do so, the Council should consider adopting new policies that are consistent with current law. The fiscal implications are significant given the lodging taxes collected on an annual basis Options -·-·---·-·-··----·----·--..Qp_tion ----~··--·-·------·--------~esults • Consider the proposed Ordinance I Compliance with RCW 67.25 codifying the Lodging Tax Advisory 1 Committee ! I • Consider the_p_ro_p_o_s_e_d_O __ fi_d-in_a_n-ce-1 Expose the City-of Moses Lake to some risk codifying the Lodging Tax Advisory I for non-compliance with RCW 67.25 Committee and take no action I I Staff Recommendation Staff recommends that City Council consider the attached Ordinance creating Chapter MLMC 2.39, Lodging Tax Advisory Committee and adopt the Ordinance as presented. Attachments I A. I Ordinance Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Ordinance MLMC 2.39 0411212016 -City Attorney, Katherine Kenison Page 2 of 2 ORDINANCE NO. AN ORDINANCE CREATING CHAPTER 2.39 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "LODGING TAX ADVISORY COMMITTEE" AND REPLACING AND REPEALING RESOLUTION 2065 THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 2.39 of the Moses Lake Municipal Code entitled "Lodging Tax Advisory Committee" is created as follows: 2.39.010 Board Created -Eligibility: There is created a Lodging Tax Advisory Committee, consisting of five (5) members, who shall be appointed by the City Council. One (1) member shall be an elected official of the City who shall serve as chair, two (2) members shall be representatives of businesses required to collect the lodging tax, and two (2) members shall be persons involved in activities authorized to be funded by revenue received from the lodging tax. 2.39.020 Membership -Appointment: Members shall be appointed for a one (1) year term. The City Council will review the membership on an annual basis and make changes as appropriate. Upon vacancy by death, resignation, or other cause, the Mayor, with confirmation by the City Council, shall fill the vacancy by appointing a member to the unexpired portion of the term. 2.39.030 Removal: A member may be removed during his or her term upon a recommendation from the Mayor and the affirmative majority vote of the City Council sitting in quorum. If a member is unexcused from two (2) meetings per year, excuses being permitted for personal or family illness and vacations, cause exists for removal. The member wishing to be excused from a meeting must notify the secretary to the Lodging Tax Advisory Committee prior to the meeting. The absence shall be announced and the reasons therefor at the time roll call is taken at the meeting and shall be recorded as excused or unexcused in the minutes of the meeting, if minutes are taken. 2.39.040 Quorum: A majority of the Committee shall constitute a quorum for the transaction of business. Any action taken by the majority of those present at any regular or special meeting of the Committee is deemed and taken as the action of the Committee. 2.39.050 Meetings: The Lodging Tax Advisory Committee shall devote such time as may be necessary to properly discharge all duties devolving upon them. The Commission members shall serve without compensation. The Committee shall meet as often as is necessary to conduct business but shall hold a meeting at least once a year. 2.39.060 Duties of Council to Committee: The Committee is entrusted with the responsibilities of advising and making recommendations concerning the collection and use of lodging taxes. The City shall submit any proposal that will impose a tax under Chapter 67.28, RCW. The City Council shall submit to the Lodging Tax Advisory Committee, for its review and comment, proposals on: A. The imposition of a tax under SSB 5867. B. Any increase in the rate of such a tax. C. Repeal of an exemption from such a tax. D. A change in the use of the revenue received from such a tax. 2.39.070 Duties of Committee: The Committee shall provide a report and analysis to the City Council on the extent to which any proposal will accommodate activities for tourists or increase tourism, and the extent to which any proposal will affect the long-range stability of the special fund created for the lodging tax revenues. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on _______ , 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director April 26, 2016 Consider Ordinance -Amend MLMC 2.44 Parks and Recreation Commission Legislative History: April 26, 2016 Consideration Attached is an Ordinance amending Chapter 2.44, Parks and Recreation Commission of the Moses Lake Municipal Code. The Commission shall serve in an advisory capacity to the City Council, City Manager, and Park and Recreation Director concerning formulation of policy and plans for development, management, and operation of the City parks and recreation program. The Ordinance establishes realistic functions and duties for the Commission. Background The proposed Ordinance provides for consistency amongst all Committees, Boards and Commissions and consistency between the Moses Lake Municipal Code and the Governance Coordination Manual. Page 1 of2 Fiscal and Policy Implications The proposed Ordinance sets forth new administrative policies for the operation of the Parks and Recreation Commission. Options -.. ·-····-~-Adopt" th~~~;osed ___ Ordinance1 Consistency ::::sul~~e Governance- amending Chapter 2. 44, Parks and Coordination Manual and realistic functions Recreation Commission and duties for the Commission. and take no action Coordination Manual • Consider the proposed Ordinance I Inconsistency with the Governance I Staff Recommendation Staff recommends that City Council consider the attached Ordinance amending Chapter 2.44, Parks and Recreation Commission and adopt the Ordinance as presented. Attachments I A I Ordinance Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • 0411212016 -City Attorney, Katherine Kenison Page 2 of 2 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 2.44 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "PARK AND RECREATION COMMISSION" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 2.44 of the Moses Lake Municipal Code entitled "Park and Recreation Commission" is amended as follows: 2.44.040 Functions and Duties: A The Commission generally shall serve in an advisory capacity to the City Council, City Manager, and Park and Recreation Director concerning formulation of policy and plans for development, management, and operation of the City parks and recreation program. B. In addition to the general duties specified in subsection A of this section, the Commission shall advise and assist the City Council, City Manger, and Parks and Recreation Director in specific areas including but not limited to , the following: 1. Review of parks and recreation budgets 2. Promoting park and recreation programs to the community 3. Setting standards for park maintenance 4. Setting goals for short-term and long-term future of the City park system 5. Serving as citizens' input concerning parks and recreation, generally 6. Monitoring and evaluating the park system. Duties of CommissioFt: ne CommissioFt shall advise the Mayor, the City CouFtcil, the City MaFtager, or officials admiFtisteriFtg parks aFtd recreatiol"I, regardiFtg the parks aFtd recreatiol"I facilities aFtd programs ofthe city. The Commissiol"I shall also make recommeFtdatioFts pertaiFtil"lg to the followil"lg matters: A. Cultural activities that will employ the leisure time of the people il"I a coFtstructive al"ld wholesome maFtFter; B. CoFttFOI aFtd supervisiol"I of all parks beloFtgiFtg to the city, with refereFtee to plal"IFtiFtg, pmmotiol"I, management, aceiuisition, coFtstruction , developmeFtt, maiFtteFtar'lCe, al"ld operation thereof, compeFtsation to be paid for concessions or privileges in parks or playgrounds, either within or without the city limits and/or muFtieipally owFted recreational facilities, including community buildings; C. Advisability of eFttering iFtto written contracts with the UFtited States or aFty other governmental orgaFtizatioFt for the purpose of conductiFtg a recreational program or exercising any other power granted by this chapter. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on May 10, 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director April 26, 2016 Consider Ordinance -Amend MLMC 13.05-Wastewater Regulations Legislative History: I April 26, 2016 , MaylO, 2016 I Consideration The attached Ordinance amends Municipal Code 13.05 entitled "Wastewater Regulations". The main changes include increasing the color limit for industrial process water from 15 to 100 color units, adding an appeal process to coincide with RCW 35A.390, and defining the ownership of flow meters. Background The City set a limitation for process water of 15 color units upon recommendation from our consultant. This was done because an industry was discharging process water with a very dark color that was affecting the treatment plant. After further research and consideration staff recommends increasing the limitation to 100 color units since it will not affect the treatment plant. RCW 35A.21.390 was enacted May, 2015 that defines an appeal process for owners of single family residents when the city requires them to connect to the City's sewer system. Fiscal and Policy Implications None Options Option Results ·---------+---------------·---·--·---• Approve the Ordinance to Amend The changes will be codified MLMC13.05 • Take no action. I The status quo will be maintained Staff Recommendation Staff recommends the Council approve the Ordinance that amends MLMC 13.05. Attachments A. Ordinance amending MLMC 13.05 -Wastewater Regulations Legal Review The following document is attached and has been reviewed by the City Attorney: Type of Document Title of Document Date Reviewed by Legal Counsel • Ordinance Amended MLMC 13.05 -March, 2016 -City Attorney, Wastewater Regulations Katherine Kenison ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13.05 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "WASTEWATER REGULATIONS" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 13.05 of the Moses Lake Municipal Code entitled "Wastewater Regulations" is amended as follows: 13.05.030 Definitions: Unless the context specifically indicates otherwise, the meaning of terms used in the chapter shall be as provided in this section: A "BOD" means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedures during five (5) days at 20° Celsius, usually expressed as a concentration of mg/L. B. "Building Sewer" means the sewer service line beginning two feet from the edge of the building and ending at the POTW's sewer main. C. "Dangerous Waste" is defined in WAC 173-303-040. D. "Domestic Wastewater" means water that carries human wastes, including toilet, kitchen, bath, and laundry wastes. E. "FOG" means polar and non-polar fats, oil, and grease that originate from animals, vegetables, petroleum, nonbiodegradable cutting oil, and mineral oil. F. "Force main" means a sanitary sewer main that is pressurized by a POTW lift station, or a sanitary sewer main that is pressurized by commercial or industrial users. G. "Garbage" means solid wastes from the preparation, cooking, and dispensing of food, and from the handling, storage, and sale of produce. H. "Industrial User" means a person that discharges industrial wastewater to the POTW. I. "Industrial Wastewater" means water or liquid that carries waste from industrial or commercial businesses. Apartment buildings containing three or more dwellings are considered a commercial business. J. "Interference" means a discharge alone or in conjunction with discharges by other sources that inhibits or disrupts the POTW, or the POTW's treatment operation, or biosolids processes, or that causes a violation of any requirement of the City's state waste discharge permit. K. "Low Pressure Main" means a sanitary sewer main that is not pressurized by a POTW lift station. and receives wastewater from low volume pumping systems. 1=.K "May" means permissive as allowed by the City Manager, City Council, Municipal Services Director, or the Department of Ecology. Mt. "Medical Waste" means isolation wastes, infectious agents, blood, blood products, pathological wastes, sharps, body parts, contaminated bedding, surgical wastes, potentially contaminated laboratory wastes, and dialysis wastes. NM. "Municipal Services Director" is the director who is responsible to the City Manager for management of the Public Works and Engineering Divisions, the supervision of departmental employees, and for the effective administration, construction, and development of public works, engineering, and related public facilities. The Municipal Services Director may designate representatives to assist in the performance of these duties. ON. "Natural Outlet" means any outlet into a watercourse, pond, ditch, lake, or other body of surface water or groundwater . .e.e. "Owner" means property owner, 8ftY part owner, joint owner, tenant in common, joint tenant, tenant by the entirety, of the whole, or a part of such building or land. QP. "Pass Through" means a discharge that exits the POTW into waters of the United States in quantities or concentrations, alone or in conjunction with a discharge or discharges from other sources that create a violation of any requirement of the City's state waste discharge permit. B.6. "Person" means any individual, firm, company, association, society, corporation, or group. §.R. "pH" means a measurement of the acidity or alkalinity of a solution, expressed in standard units. IS. "POTW" means the City owned system of gravity mains, force mains, pump stations, and wastewater treatment plants that convey and treat wastewater. 1ff. "Pretreatment Standards" means general discharge prohibitions, City's specific limitations on discharge, State standards, or the National Categorical Pretreatment Standards for any specific pollutant, whichever standard is most stringent. ~H "Pretreatment" means the reduction of th e amount of pollutants, the elimination of pollutants, or the alteration of the nature of pollutant properties in industrial wastewater prior to or in lieu of introducing such pollutants into the POTW. This reduction, elimination, or alteration can be obtained by physical, chemical, or biological processes; by process changes; or by other means. Diluting the concentration of the pollutants is only allowed by an applicable pretreatment standard. WV. "Stormwater" means precipitation, groundwater, surface water, roof runoff, or subsurface drainage. XW. "Shall" means a mandatory requirement. Y.*-. "Significant Industrial User" means an industrial or commercial user that meets one or more of the following criteria: 1. Subject to Categorical Pretreatment Standards under 40 CFR 403.6 and 40 CFR chapter I, subchapter N. 2. Discharges an average of 25,000 gallons per day or more of industrial wastewater to the POTW. 3. Discharges industrial wastewater that exceeds 5 percent of the average dry weather hydraulic or organic capacity of the POTW treatment plant. 4. The Department of Ecology determines that the industrial user has a reasonable potential for adversely affecting the POTW's operation or for violating pretreatment standards or requirements in accordance with 40 CFR.8(f)(6). 'f:¥. "Slug Discharge" means any discharge at a flow rate or concentration that could cause a violation of this chapter, and any discharge not of a routine, regular, or episodic nature. AAr. "Total Dissolved Solids" means the portion of total solid in water or wastewater that passes through a specific filter. BBAA. "Total Suspended Solids" means the portion of total solids that are floating or suspended in water, or wastewater; and that are removable by laboratory filtering. CCBB. "User" means a person that is responsible for discharging wastewater to the POTW. DD€€. "Wastewater" means domestic wastewater or industrial wastewater. EEOO. "Waste Discharge Permit" means a permit required for every significant industrial user granting the privilege of discharging their industrial wastewater into the POTW. 13.05.060 Private Wastewater Systems: A. Septic tanks and alternative onsite disposal systems are prohibited for new subdivisions, except in heavy industrial zones where sewer treatment systems and onsite disposal systems may be allowed by City Council. B. Wastewater systems including mains, manholes, lift stations and their appurtenances located in private streets, binding site plans and on private property shall be privately owned. C. The construction plans for the installation of privately owned wastewater systems that discharge to the POTW shall be in compliance with the requirements of the Community Street and Utility CmistFuctioA Standards, and shall be approved by the Municipal Services Director prior to construction. Furthermore, the Municipal Services Director will observe the installation of the wastewater system. The engineer of record shall inspect and direct the contractor to assure that the installation complies with the approved plans and specifications. D. Before privately owned metered sewer mains and service lines connect to the POTW, a perpetual access easement, access easement dedication on a plat, or other legal device approved by the City Attorney is required to be accepted by the City Council to allow City staff to access the meters and electronic reading devices. 13.05.070 Prohibited Wastes: Except as provided in this chapter, no person shall discharge wastewater to the POTW that contains the following characteristics: A. A Temperature greater than 104°F. B. A FOG concentration greater than 100 mg/L. C. Substances that can solidify or become discernibly viscous at temperatures greater than 32°F. D. Pollutants that could create a fire or explosive hazard in the POTW, alone or by interaction, including waste streams with a closed-cup flashpoint of less than 140°F using the test methods specified in 40 CFR 261 .21 , 40 CFR 403.5(b)(1 ), or are capable of creating a public nuisance per WAC 173-216-060(2)(b)(ii). E. Solids or viscous substances that could cause an obstruction, pass through, or any other interference with the operation of the POTW. F. A pH less than 6.0 or greater than 11 .0. G. Corrosive properties capable of causing damage or that are hazardous to POTW structures, equipment, or maintenance personnel. H. Dangerous wastes. I. Toxic or poisonous substances in sufficient quantity to interfere with any POTW processes, or constitute a hazard to humans, animals, or the receiving waters of the POTW. J. Noxious or malodorous gases or substances capable of creating a public nuisance. K. A five (5) day BOD concentration greater than three hundred (300) mg/L. L. A TSS concentration greater than three hundred and fifty (350) mg/L. M. Unacceptable amounts ofTDS that could cause an interference with the normal operation of the POTW. Limitations for TDS will be set after the Department of Ecology and the City review the engineering reports from the prospective discharger, and investigate alternatives to reduce TDS in the wastewater. N. Industrial process water with a color greater than 45 100 color units. 0. Stormwater. P. High volumes of wastewater with a low BOD per volume ratio that could adversely affect the treatment plants' process capabilities. Q. Swimming pool water. 13.05.150 Requirement to Connect to the POTW: A. New Buildings: Newly constructed buildings having human occupancy, as defined in the International Building Code, shall be connected to the POTW. B. Existing Buildings: The owner of an existing building having human occupancy, as defined the International Building Code, that is all houses, buildings, or properties used for human occupaF1cy, employmeflt, recreatiofl, or other purpose, situated within two hundred feet (200') of the POTW, is required at the owner's expense to connect such facilities building directly to the POTW within six (6) months after the date of official notice to do so. Provided that, the connection shall not be required if the cost of making the connection, including system development charges, exceeds ten thousand dollars ($10,000). The owner shall submit a detailed cost estimate to the Municipal Services Director for review. The determination of the cost of making the connection shall be made by the Municipal Services Director. The owfler eafl appeal the decisiofl to the City Coufleil withifl tefl ( 10) days of the deeisiofl of the MuF1icipal Sel"lfices Director. The deeisiofl of the City Coufleil shall be final. Furthermore, if the owner is not required to make a connection because of cost, at such time as the septic system fails, either the tank or the drain field, the connection to the City's sewer system shall be required and made . .1. In accordance with RCW 35A.21.390, the owner of a single-family residence can appeal the requirement to connect to the POTW to the City Council within ten (10) days after notice of the Municipal Services Director's decision is mailed via certified mail to the owner. The appeal shall be in writing and shall be signed by the owner by declaration under penalty of perjury as to the truth of the matters stated in the appeal, pursuant to RCW 9A.72.085. The written appeal notice shall contain or be accompanied by the following information: §.:. Specific basis on which the owner contests the Municipal Services Director's decision. ~ All documentation or other evidence supporting the owner's appeal, including any expert testimony. ~ The current address of the owner. d. A brief statement of the relief sought and the reasons why the Municipal Services Director's decision should be reversed . modified or otherwise set aside. 2. The appeal hearing before the City Council shall be scheduled for the next available City Council meeting, and notice of the appeal hearing date shall be mailed via certified mail to the owner at the address listed in the notice of appeal. Failure of the owner to appear and prosecute the appeal shall constitute a waiver of the right to appeal granted under this section. The decision of the City Council shall be final. 13.05.180 Discharge to the POTW: The following items are required to be completed, when applicable, prior to discharging to the POTW: A. Application forms are submitted as follows: 1. Utility Service Request to Engineering Division . 2. Request for Utility Service to Finance Department. B. Fees are paid as follows: 1. Utility service eharge fee to Finance Department. 2. System development charges listed in MLMC 3.62 to Engineering Division. 3. Private reimbursement fees to Engineering Division. 4. Reimbursement fees listed in MLMC 13.08 to Engineering Division. 5. Waste discharge permit fees listed in MLMC 3.54 to Operations Division. C. The wastewater improvements that are being dedicated to the City have been completed and accepted by the City. The private wastewater improvements that are not being dedicated to the City have been satisfactorily pressure tested and videoed. D. An extraterritorial agreement is recorded at the Grant County Auditor's Office. E. The waste discharge permits are appmved executed by the City and the Department of Ecology. F. A wastewater industrial user survey has been submitted to the Wastewater Division Supervisor that is deemed to be complete. 13. 05.210 Connection to Force Mains: A. The Municipal Service Director may allow owners to connect to a POTW force main. A valve shall be installed on the owner's service line at the tee on the City-owned main. Furthermore, all wastewater that contains solids must pass though a septic tank prior to being pumped into the POTW's force main. !t, The City shall not be responsible for any backflow from the POTW into the owners service line nor shall the City be responsible for any damages. claims. or losses resulting therefrom. 13.05.240 Ownership: The limits of ownership for mains and building sewers that are located within the City's right-of-way and municipal easements are defined below. A. City-Owned Mains: The City shall have ownership of the sewer mains and appurtenances, provided that they have been accepted by the City Council. B. Privately Owned Mains: Owners shall retain ownership for sewer mains and appurtenances that only serve their property, The owner's sewer main shall include all its pipe and appurtenances up to the point of connection to a City-owned sewer main, including the wye, tee, or other connecting device to a City-owned sewer main, but does not include the manhole that is installed on a City-owned sewer main; and where a valve is installed to a tee on a City-owned pFessuFe seweF force main, the City shall own the tee and valve, and the owner shall retain ownership of all pipe and appurtenances upstream of the City-owned valve. C. Gravity Building Sewers: Owners shall retain ownership for gravity building sewers, up to and including the wye, tee, or other connecting appurtenance on a City-owned sewer main. D. Pressurized Building Sewers: Owners shall retain ownership for pressurized building sewers up to and including the wye, tee, or other connecting device to a City-owned sewer main; except that, if a valve is installed to a tee on a City-owned sewer main, the City shall own the tee and valve and the owner shall retain ownership of all pipe and appurtenances upstream of the City-owned valve. E. Ownership of Meters: The City shall own all meters that measure flows for City billing purposes regardless or whether they are located within right-of-way or on private property, except for meters that measure gravity flows. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on May 10, 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director April 26, 2016 Motion 1014 W Marina Drive -Platting Deemed Insufficient Legislative History: I April 26, 2016 I Motion Community Development has received a building permit application for a new commercial Office at 1014 W Marina Drive. The subject site does not currently meet our development standards and is deficient with required improvements in accordance with MLMC 16.020110, Platting Deemed Insufficient. The site met our development standards at the time it was platted Background A building permit cannot be issued in accordance to MLMC 16.02.110, Platting Deemed Insufficient, unless the City Council finds that the provisions of MLMC 16.02.110 (A) and (B) have been met. See attached. Page 1of2 Fiscal and Policy Implications N/A Options ____________ __p_pti~!!__------+----· ___ R_e_s_u_lt_s _______ _ • Consider the building permit Find that the request meets the provisions of application request MLMC 16.02.110 (A) and (B) and grant the building permit ---------------- • Take no action No building permit is granted Staff Recommendation Staff recommends that City Council approve the request for a building permit and require a Covenant insuring future installation of deficient infrastructure in accordance with our development standards current at the time of installation. Attachments B. Map Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 ,...} l= l-, 't:-= l ' r [°" '" ·-J ' --CCHv,ML'l'-'I ry ' 1 ··' '0(:1Wl\1QF MOSES LAKE Community Development 321 S Balsam St Moses Lake, WA 98837 ·~~!~<, "t l 1~t1 tl u1 ~:so9) 764-3756 MOS -c.,iT~r1 1\ 1.1< ~l s l J\\'(509) 764-3758 Fax Application Date: / f), ·i.3D ·IS: Staff Representative: CfYY" BUILDING PERMIT APPLICATION Street Address : 'l"/L/ v./ M 1)J2 1A1'1 I R Assessor's Tax Parcel Numbers(s): h C.' ( r; t',... {J<. 0 Legal Description/Subdivision Name: l.r/ J i: I'../_, .t. <... £ '> /) /)J) I PrajectDescription:~~~~-O_F_F_IC_E~B_U_IL_D_IN~G_C_O_N_S_T_R_U_C_T_l_O_N_O_N~E_X_IS_T_IN_G~F_O_U_N_D_A_T_IO_N~~~~ Building Permit X 1 Change in Use Relocation I Sign Lot Area : · / / Zoning : t:.·l· \ 'Iv Front: Setbacks 1..., / Rear: C-2 1 Gradmg l renant(New/Changc) Left : ..., 7 _"J j Manufactured Home Perrrnl I Other Corner Lot?: ;J..) Right: Exterior Side: (Corner Lots) OWNER/APPLICANT INFORMATION lndfc.1te who should be contacted rcg;udlng tllis project • 509 760 3057 pp .. 509 REZA FIROUZI rax: 509-855-7002 REZA FIROUZI Fax: 509-855-7002 Mailing Address: Mailing Address: PO BOX 1713 PO BOX 1713 ::1ty, State, Zip ::ity, State, Zip MOSES LAKE WA 98837 MOSES LAKE WA 98837 :'.ontractor: Phone: 509-760-3057 ----=-----=----...... --< rrct11tect/Engineer: Phone: "FIROUZI CONSTRUCT~Jll:& DEVELOPMENT INC Fax: Mailing Address: PO BOX 1713 .:::1ty, State, Zip MOSES LAKE WA 98837 WA State Contractor L1cense.r: _ FIROUC1920PU ~xpirat1on date: Mailmg Address: ~1ty, State, Zip I City Business License II !Contact Name: 8104 I PROJECT INFORMATION REZA FIROUZI, 509-760-3057 VAL OOVEMAT 509-760-2666 Cost of ProJect: tfJ Occupancy Group C-2 # of stones 2 Garage sq ft -Ir fl L' LY < ~~~~---:.~ I ·~~~~~~~~~~~ Building Information IConstruct lon Type p1mcns1ons NEW/EXISTING FOUNDATIQN 40' X 65' Main floor sq ft Fnd noor sq ft I 2600 Covered Porth sq ft Building height to peak Unfinished basement sq ft 2600 I I I r c"HEATcPUMP!t:URNACE I LEGEND -COUNCIL AGENDA SITE ·----.. .._ ___ J CITY LIMITS .-:.-.... '-·-·.J UGA BOUNDARY -MOSES LAKE PLATTING INSUFFICIENT HOSES L.~l<E CITY OF MOSES LAKE COMMUNITY DEVELOPMENT PLANNING DIVISION Date: 412112016 CMS To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Development Director April 26, 2016 Motion 1618 Lakeside -Platting Deemed Insufficient Legislative History: April 26, 2016 Motion Community Development has received a building permit application for a patio cover at 1618 Lakeside. The subject site does not currently meet our development standards and is deficient with required improvements in accordance with MLMC 16.020110, Platting Deemed Insufficient. The site met our development standards at the time it was platted Background A building permit cannot be issued in accordance to MLMC 16.02.110, Platting Deemed Insufficient, unless the City Council finds that the provisions of MLMC 16.02.110 (A) and (B) have been met. See attached. Page 1of2 Fiscal and Policy Implications N/A Options --· ._P._pt~~n ___ I Results • Consider the building ~ Find that the request meets the provisions of application request I MLMC 16.02.110 (A} and (B) and grant the Take no action ·--------~:::::~:mit is grO-nt-ed-----·-----• Staff Recommendation Staff recommends that City Council approve the request for a building permit and require a Covenant insuring future installation of deficient infrastructure in accordance with our development standards current at the time of installation. Attachments B. Map Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Page 2 of 2 CITY OF MOSES LAKE Community Development 321 S Balsam St Moses Lake, WA 98837 (509) 764-3756 (509) 764-3758 Fax Assessor's Tax Parcel Numbers(s): Oq -I . 5 I -ooo Legal Description/Subdivision Name: · / f-o-C LP Project Description: ________________________________ _ Co v~.;fc.J ;;J.1ge1:i c-i_:t (l ti.. i1 of s +tuc_ -h 1{e. /D'x;Jp Bulldlng Permit Change In Use Grading Manufactured Home Permit Relocation Sign Tenant(Ncw/Change) Other Lot Area : Set.flacks Front: 1 11 r;fi1 r O Phone: 4V1 ~ qg~-- F11x: E Phone: 20(., ci31 -t 50 '? J/L-Fax: City Business license # BvsJtJ/t./ -0?'1?0 -~I -(/} r-c:httect/!nglneer: Cont.ct E-Mall: Building Information onstructlon 'Type lmenslons aln noor sq ft nd floor sq ft eek sq ft overed Porch sq ft Corner Lot?: ye lght: l 1 f Exterior Side: 1i/& Fax: Phone: Fax: eat Source 1609 w L.A:KESI DE DR Ii LEGEND -COUNCIL AGENDA SITE ·----.. ._ ___ J CITY LIMITS .-.-.... ·-·-·.J UGA BOUNDARY MOSES LAKE PLAITING INSUFFICIENT MOSES LAl<E CITY OF MOSES LAKE COMMUNITY DEVELOPMENT PLANNING DIVISION Date: 412112016 CMS To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF HOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director April 26, 2016 Motion Request to Award Bid for the Sewer Manhole Lining Project -2016 Legislative History: April 26, 2016 Motion On April 211h staff opened bids for the Sewer Manhole Lining Project -2016. The City's small works roster was used to notify contractors of the project and the City received six (6) bids for the work. The bids ranged from $133,746.71 to $417,357.20. The Engineer's estimate was $197,457.00. Background The 2016 budget includes $200,000 for this project, including engineering. This project will install a corrosion-resistant linear in some of the City's oldest and most deteriorated brick manholes. The specifications include lining 800 vertical feet with an option to add additional feet if the contracted work is within the budgeted amount. Fiscal and Policy Implications The project will require budgeted funds to be spent. Options Results • Approve a motion to award the Sewer Staff will move forward with executing a Manhole Lining Project-2016. contract with the low bidder to complete the work. ------------- • Take no action. Staff Recommendation -·----·-·-·--·-· "•--·--·---------------·-------Staff will stop working on this project and wait for further direction from City council. Staff recommends awarding the Sewer Manhole Lining Project -2016 to the Michel's Corporation, the low bidder, in the amount of $133,764.71 with the option to extend the quantities up to the budgeted amount. Attachments I A. I Bid Summary Legal Review The following documents are attached and subject to legal review: Type of Document ntle of Document Date Reviewed by Legal Counsel • None PROJECT NAME: SEWER MANHOLE LINING -2016 PROJECT NUMBER: C-270 ITEM ITEM DESCRIPTION 1 Mobilization 2 Manhole Lining System 3 System Inspector Trainino ITEM ITEM DESCRIPTION 1 Mobilization 2 Manhole Lining System 3 System Inspector Training ITEM ITEM DESCRIPTION 1 Mobilization 2 Manhole Lining System 3 System Inspector Training - APPROX. SECTION QUANTITY 1-09 1 7-22 800 7-22 2 Subtotal Schedule A Sales Tax Total Schedule A APPROX. SECTION QUANTITY 1-09 1 7-22 800 7-22 2 Subtotal Schedule A Sales Tax Total Schedule A APPROX. SECTION QUANTITY 1-09 1 7-22 800 7-22 2 Subtotal Schedule A Sales Tax Total Schedule A Michels Corporation I ENGINEER'S ESTIMATE I Salem, OR UNIT UNIT PRICE AMOUNT 'UNIT PRICE' AMOUNT I L.S. $10,000.00 $10,000.00 $6,221 .00 $6,221 .00 V.F. $215.00 $172,000.00 $145.00 $116,000.00 Day $500.00 $1,000.00 $875.00 $1,750.00 $183,000.00§ $123,971 .00 7.9% $14,457.00 $9,793.71 $197,457.00 $133, 764. 71 SCI Infrastructure, LLC Olsen Brothers Pro-Vac Seattle, WA Puyallup, WA UNIT UNIT PRICE AMOUNT IUNIT PRICE' AMOUNT I L.S. $18,000.00 $18,000.00 $2,750.00 $2,750.00 V.F. $137.00 $109,600.00 $178.00 $142,400.00 Day $1 ,600.00 $3,200.00 $1.00 $2.00 $130,800.00 § $145,152.00 7.9% $10,333.20 $11,467.01 $141,133.20 $156,619.01 ------·-------------- C-More Pipe Services Molecular, Inc. Rickreall, OR I Castle Rock, WA UNIT UNIT PRICE AMOUNT, lluNIT PRICE' AMOUNT I L.S. $3,000.00 $3,000.00 $5,000.00 $5,000.00 V.F. $215.50 $172,400.00 $215.00 $172,000.00 Day $1 ,000.00 $2,000.00 $500.00 $1,000.00 " $177,400.00 § $178,000.00 7.9% $14,014.60 $14,062.00 $191,414.60 $192,062.00 =- PROJECT NAME: SEWER MANHOLE LINING-2016 PROJECT NUMBER: C-270 ITEM ITEM DESCRIPTION 1 Mobilization 2 Manhole Lining System 3 System Inspector Training ' APPROX. SECTION QUANTITY 1-09 1 7-22 800 7-22 2 Subtotal Schedule A Sales Tax Total Schedule A HCI Industrial, Inc. Vancouver, WA UNIT UNIT PRICE AMOUNT L.S. $20,000.00 $20,000.00 V.F. $456.00 $364,800.00 Day $1 ,000.00 $2,000.00 $386,800.00 7.9% $30,557.20 $417,357.20 ·~ To: From: Date: Proceeding Type: Subject: • First Presentation: • Second Presentation • Action Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director April 26, 2016 Motion Request to Award Bid for Cascade Park Sewer Improvement Project -2016 legislative History: March 9, 2016 -Approval to order CXT Restroom April 26, 2016 Motion On April 19th staff opened bids for the Cascade Park Sewer Improvement Project -2016. The City received seven (7) bids for the work. The bids ranged from $216,199 to $293,914. The Engineer's estimate was $228,073. Background The 2016 budget includes $450,000 for these improvements and for purchasing a prefabricated concrete restroom. This project will remove the existing restroom that was damaged by fire and install improvements to connect the new restroom and all existing facilities in the park to the City's sewer system. The CXT restroom has been ordered and is scheduled to be delivered on May 31st. The purchase price of the restroom is $128,200 and engineering costs should be around $60,000, which results in an approximate total project cost of $404,400. Fiscal and Policy Implications The project will require budgeted funds to be spent. Options • .. _. ______ C?.e_tio!!_ ________________ t1 _ Results ·-----···----·-·-·-·-·----- Approve a motion to award the Staff will move forward with executing a Cascade Park Sewer Improvement contract with the low bidder to complete the Project-2016. 1 work. • Take no action . I I ·----·--------------·-·---• Staff will stop working on this project and wait j for further direction from City council. Staff Recommendation Staff recommends awarding the Cascade Park Sewer Improvement Project -2016 to Pipkin Construction, the low bidder, in the amount of $216,199.23. Attachments I A. I Bid Summary Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None Project Name -CASCADE PARK SEWER IMPROVEMEN" Contract No. C-271 BID SUMMARY Schedule A- 1 Mobilization 1 LS 2 Traffic Control 1 LS 3 Remove Curb and Gutter 20 LF 4 Remove Cement Concrete Sidewalk 115 SY 5 Remove Existing Building 1 LS 6 Sawcut Pavement or Concrete 130 LF 7 Water 50 MGAL 8 Shoring or Extra Excavation, Class B 15000 SF 9 Trimming and Cleanup 1 LS 10 CSTC 175 TON 11 HMA Patch Cl. 3/8-lnch PG 64-28 85 SY 12 Connect to Existing Manhole 1 EA 13 Connect to Existing Septic Tank 3 EA 14 Manhole 48-lnch Diameter 3 EA 15 Gate Valve 6-lnch 1 EA 16 PVC Sanitary Sewer Pipe 4-lnch Diameh 1385 LF 17 Sewer Cleanout 3 EA 18 PVC Sewer Force Main 550 LF 1-1 /2-lnch Diameter 19 PVC Sewer Force Main 735 LF 6-lnch Diameter 20 Pump Station 1 LS 21 Pump Station Electrical System 1 LS 22 Topsoil, Type B 185 CY 23 Sod Installation 1100 SY 24 Cem. Con . Curb and Gutter Type A 20 LF 25 Cement Concrete Sidewalk 150 SY 26 Detectable Warning Surface 20 SF 27 Electrical System -Restroom 1 LS 28 Restroom Foundation 1 LS Engineer's Estimate $15,000.00 $15,000.00 $2,500.00 $2,500.00 $10.00 $200.00 $10.00 $1, 150.00 $5,000.00 $5,000.00 $5.00 $650.00 $25.00 $1,250.00 $0.10 $1 ,500.00 $5,000.00 $5,000.00 $24.00 $4,200.00 $75.00 $6,375.00 $750.00 $750.00 $500.00 $1,500.00 $2,500.00 $7,500.00 $750.00 $750.00 $20.00 $27,700.00 $500.00 $1,500.00 $25.00 $13,750.00 $50.00 $36,750.00 $30,000.00 $30,000.00 $5,000.00 $5,000.00 $20.00 $3,700.00 $15.00 $16,500.00 $25.00 $500.00 $35.00 $5,250.00 $20.00 $400.00 $5,000.00 $5,000.00 $12 ,000.00 $12,000.00 $211,375.00 $16,698.63 $228,073.63 BOLD • Numbers provided on the proposal do not match the bid summary 4/19/2016 Page 1 of 3 Pi~kin Construction J & K Earthworks, LLC $12,000.00 $12,000.00 $13,000.00 $13,000.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00 $7.50 $150.00 $10.00 $200.00 $19.00 $2, 185.00 $15.00 $1,725.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $2.50 $325.00 $2.00 $260.00 $10.00 $500.00 $200.00 $10,000.00 $0.05 $750.00 $0.20 $3,000.00 $3,000.00 $3,000.00 $4,500.00 $4,500.00 $36.00 $6,300.00 $45.00 $7,875.00 $150.00 $12,750.00 $165.00 $14,025.00 $3,000.00 $3,000.00 $700.00 $700.00 $350.00 $1 ,050.00 $700.00 $2,100.00 $3,200.00 $9,600.00 $3,000.00 $9,000.00 $1 ,600.00 $1,600.00 $1 ,000.00 $1 ,000.00 $21.00 $29,085.00 $27.00 $37,395.00 $1 ,200.00 $3,600.00 $750.00 $2 ,250.00 $19.00 $10,450.00 $14.00 $7,700.00 $36.00 $26,460.00 $30.00 $22,050.00 $17,650.00 $17,650.00 $22,000.00 $22,000.00 $4,300.00 $4,300.00 $7,000.00 $7,000.00 $17.00 $3, 145.00 $65.00 $12,025.00 $10.00 $11 ,000.00 $9.00 $9,900.00 $54.00 $1 ,080.00 $40.00 $800.00 $55.00 $8,250.00 $50.00 $7,500.00 $37.00 $740.00 $50.00 $1,000.00 $4,400.00 $4,400.00 $6,000.00 $6,000.00 $17,000.00 $17,000.00 $8,000.00 $8,000.00 $200,370.00 $221 ,005.00 $15,829.23 $17,459.40 $216,199.23 $238,464.40 Project Name -CASCADE PARK SEWER IMPROVEMEN-4/19/2016 Page 2 of 3 Contract No. C-271 BID SUMMARY Schedule A- Smith Excavation OW Excavating Inc. Allstar Construction Grou~. Inc. 1 Mobilization 1 LS $12,850.00 $12,850.00 $6,500.00 $6,500.00 $22,944.00 $22,944.00 2 Traffic Control 1 LS $8,250.00 $8,250.00 $2,160.00 $2,160.00 $5,615.00 $5,615.00 3 Remove Curb and Gutter 20 LF $27.00 $540.00 $50.00 $1,000.00 $14.00 $280.00 4 Remove Cement Concrete Sidewalk 115 SY $19.00 $2,185.00 $25.00 $2,875.00 $16.47 $1,894.05 5 Remove Existing Building 1 LS $6,800.00 $6,800.00 $12,500.00 $12,500.00 $13,672.00 $13,672.00 6 Sawcut Pavement or Concrete 130 LF $3.00 $390.00 $3.00 $390.00 $4.00 $520.00 7 Water 50 MGAL $69.00 $3,450.00 $130.00 $6,500.00 $144.89 $7,244.50 8 Shoring or Extra Excavation, Class B 15000 SF $0.20 $3,000.00 $0.07 $1 ,000.00 $0.24 $3,600.00 9 Trimming and Cleanup 1 LS $10,950.00 $10,950.00 $8,500.00 $8,500.00 $6,943.00 $6,943.00 10 CSTC 175 TON $24.00 $4,200.00 $25.00 $4,375.00 $44.05 $7,708.75 11 HMA Patch Cl. 3/8-lnch PG 64-28 85 SY $150.00 $12,750.00 $129.60 $11,016.00 $147.58 $12,544.30 12 Connect to Existing Manhole 1 EA $8,935.00 $8,935.00 $4,000.00 $4,000.00 $4,812.00 $4,812.00 13 Connect to Existing Septic Tank 3 EA $770.00 $2,310.00 $1 ,500.00 $4,500.00 $1 ,337.99 $4,013.97 14 Manhole 48-lnch Diameter 3 EA $2,400.00 $7 ,200.00 $3,500.00 $10,500.00 $2,947.62 $8,842.86 15 Gate Valve 6-lnch 1 EA $1,400.00 $1,400.00 $1 ,500.00 $1,500.00 $1,360.00 $1 ,360.00 16 PVC Sanitary Sewer Pipe 4-lnch Diamet1 1385 LF $22.00 $30,470.00 $31.00 $42,935.00 $20.58 $28,503.30 17 Sewer Cleanout 3 EA $550.00 $1 ,650.00 $2,500.00 $7,500.00 $912.53 $2,737.59 18 PVC Sewer Force Main 550 LF $24.00 $13,200.00 $28.00 $15,400.00 $27.41 $15,075.50 1-1/2-lnch Diameter 19 PVC Sewer Force Main 735 LF $44.00 $32,340.00 $35.00 $25,725.00 $37.36 $27,459.60 6-lnch Diameter 20 Pump Station 1 LS $13,950.00 $13,950.00 $15,600.00 $15,600.00 $15,120.00 $15,120.00 21 Pump Station Electrical System 1 LS $6,000.00 $6,000.00 $3,700.00 $3,700.00 $7,230.72 $7,230.72 22 Topsoil, Type 8 185 CY $70.00 $12,950.00 $65.00 $12,025.00 $76.18 $14,093.30 23 Sod Installation 1100 SY $10.55 $11 ,605.00 $12.25 $13,475.00 $6.79 $7,469.00 24 Cem. Con. Curb and Gutter Type A 20 LF $72.50 $1,450.00 $27.00 $540.00 $48.34 $966.80 25 Cement Concrete Sidewalk 150 SY $104.00 $15,600.00 $62.64 $9,396.00 $45.77 $6,865.50 26 Detectable Warning Surface 20 SF $38.50 $770.00 $27.00 $540.00 $43.22 $864.40 27 Electrical System -Restroom 1 LS $3,000.00 $3 ,000.00 $3,700.00 $3,700.00 $4,330.00 $4,330.00 28 Restroom Foundation 1 LS $6,200.00 $6 ,200.00 $11 ,920.00 $11 ,920.00 $8,280.00 $8,280.00 $234,395.00 $239,772.00 $240,990.14 $18,517.21 $18,941.99 $19,038.22 $252,912.21 $258,713.99 $260,028.36 BOLD -Numbers provided on the proposal do not match the bid summary Project Name -CASCADE PARK SEWER IMPROVEMEN-4/19/2016 Page 3 of 3 Contract No. C-271 BID SUMMARY Schedule A- Wesslen Construction. Inc. Advanced Excavation, Inc. 1 Mobilization 1 LS $30,240.00 $30,240.00 $34,000.00 $34,000.00 2 Traffic Control 1 LS $3,600.00 $3,600.00 $4,800.00 $4,800.00 3 Remove Curb and Gutter 20 LF $61.50 $1 ,230.00 $24.00 $480.00 4 Remove Cement Concrete Sidewalk 115 SY $29.74 $3,420.10 $18.00 $2,070.00 5 Remove Existing Building 1 LS $5,400.00 $5,400.00 $14,688.00 $14,688.00 6 Sawcut Pavement or Concrete 130 LF $3.60 $468.00 $6.00 $780.00 7 Water 50 MGAL $115.20 $5,760.00 $20.00 $1 ,000.00 8 Shoring or Extra Excavation, Class B 15000 SF $0.16 $2,400.00 $0.40 $6 ,000.00 9 Trimming and Cleanup 1 LS $18,840.00 $18,840.00 $4,800.00 $4,800.00 10 CSTC 175 TON $46.22 $8,088.50 $28.00 $4,900.00 11 HMA Patch Cl. 3/8-lnch PG 64-28 85 SY $214.94 $18,269.90 $160.00 $13,600.00 12 Connect to Existing Manhole 1 EA $4,746.00 $4,746.00 $3,998.00 $3,998.00 13 Connect to Existing Septic Tank 3 EA $782.00 $2,346.00 $380.00 $1,140.00 14 Manhole 48-lnch Diameter 3 EA $1 ,256.67 $3,770.01 $3,640.00 $10,920.00 15 Gate Valve 6-lnch 1 EA $1 ,212.00 $1 ,212.00 $1 ,280.00 $1,280.00 16 PVC Sanitary Sewer Pipe 4-lnch DiametE 1385 LF $19.52 $27,035.20 $18.00 $24,930.00 17 Sewer Cleanout 3 EA $922.00 $2,766.00 $880.00 $2,640.00 18 PVC Sewer Force Main 550 LF $22.88 $12,584.00 $10.00 $5,500.00 1-1/2-lnch Diameter 19 PVC Sewer Force Main 735 LF $33.71 $24,776.85 $78.00 $57,330.00 6-lnch Diameter 20 Pump Station 1 LS $15,330.00 $15,330.00 $20, 189.00 $20, 189.00 21 Pump Station Electrical System 1 LS $8,856.00 $8,856.00 $7,000.00 $7,000.00 22 Topsoil, Type B 185 CY $36.00 $6,660.00 $22.00 $4,070.00 23 Sod Installation 1100 SY $12.65 $13,915.00 $8.00 $8,800.00 24 Cem. Con. Curb and Gutter Type A 20 LF $63.00 $1,260.00 $60.00 $1,200.00 25 Cement Concrete Sidewalk 150 SY $88.80 $13,320.00 $52.00 $7,800.00 26 Detectable Warning Surface 20 SF $30.00 $600.00 $50.00 $1,000.00 27 Electrical System -Restroom 1 LS $5,749.00 $5,749.00 $6,000.00 $6,000.00 28 Restroom Foundation 1 LS $6,390.00 $6,390.00 $21,480.00 $21,480.00 $249,032.56 $272,395.00 $19,673.57 $21 ,519.21 $268, 706.13 $293,914.21 BOLD -Numbers provided on the proposal do not match the bid summary