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07122016 Part 1HOSES L.Al<E '*A 111 t t. C. f •ti. Moses Lake City Council Todd Voth, Mayor I Karen Liebrecht, Deputy Mayor I Bill Ecret, Council Member I Ryann Leonard, Council Member I David Curnel, Council Member I Don Myer, Council Member I Mike Norman, Council Member July 12, 2016 City Council Meeting Agenda Call to Order -7:00 pm Roll Call Pledge of Allegiance Summary Reports: #1 Mayor's report • Appointment -Lodging Tax Advisory Committee Additional Business City Manager's Report • New Police Chief Introduction & Oath of Office • Years of Service -City Employees Citizen's Communications-Identification Citizens who would like to address the council must complete one of the blue speaker request cards and submit it to the Executive Secretary. There is a (5) minute time limit per speaker. Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #2 a. Approval of Minutes -June 28, 2016 b. Approval Bills and Checks Issued d. Request to Accept Work -Mae Valley Sewer Project July 12, 2016, City Council Meeting -Page 2 Public Hearings #3 Six Year Transportation Improvement Program Presented by Gary Harer, Municipal Services Director Summary: Open a Public Hearing and take testimony regarding the 6 Year TIP Old Business #4 Ordinance -Create MLMC Chapter 5.12 Special Events Motion Presented by Gil Alvarado, Community Dev Dir/Deputy City Manager Summary: Council to review and adopt new municipal code Executive Session • RCW 42.30.llOi -To discuss with legal counsel representing the agency potential litigation to which the agency, governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. #5 Shoreline Master Program Update -Conditional Approval Motion Presented by Gilbert Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to consider adopting proposed changes and provide City Staff direction to proceed New Business #6 Resolution -Request to Build on Unplatted Property -Frontage Rd -Gerber Motion Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to review and accept resolution as presented #7 Resolution -Accept Cash Donation from BuDu Racing Motion Presented by Spencer Grigg, Park and Recreation Director Summary: Council to approve cash donation and accept resolution as presented #8 Resolution-Nuisance Abatement -607 Hawthorne Dr. -Torres Motion Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to hear testimony on nuisance abatement and accept resolution #9 Resolution-Nuisance Abatement -214 E. Seventh -Schauerman ET AL Motion Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to hear testimony on nuisance abatement and accept resolution July 12, 2016, City Council Meeting -Page 3 #10 Resolution-Nuisance Abatement -2118 Spruce -Pence Motion Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to hear testimony on nuisance abatement and accept resolution Administrative Reports Council Communications and Reports Adjournment CITY OF MOSES LAKE July 8, 2016 TO: Council Members FROM: Mayor Todd Voth RE: Appointment to the Lodging Tax Advisory Committee I have received an application requesting an appointment to the Lodging Tax Advisory Committee from Mr. Daniel Ramarui. I have decided to appoint Mr. Daniel Ramarui to the Lodging Tax Advisory Committee. Confirmation of the appointment by the City Council is necessary pursuant to MLMC 2.39.020 I am asking the City Council to confirm the appointment of Mr. Daniel Ramarui to the Lodging Tax Advisory Committee. TV:sg cc: City Manager City Manager 764-3701 ·City Attorney 764-3703 ·Community Development 764-3750 ·Finance 764-3717 ·Fire 765-2204 Municipal Senices 764-3783 ·Municipal Court 764-3701 ·Parks & Recreation 764-3805 ·Police 764-3887 ·Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579 ·Moses Lake, WA 98837-0244 · wvM.cityofml.com MOSES LAKE CITY COUNCIL June 28, 2016 The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Mayor Voth in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. Executive Secretary Sophia Guerrero called the roll. The following were: Present: Mayor Todd Voth, Deputy Mayor Karen Liebrecht, and Council members Bill Ecret, Don Myers, Mike Norman, David Curnel, and Ryann Leonard PLEDGE OF ALLEGIANCE: Mrs. Leonard led the Council in the flag salute. SUMMARY REPORTS CHIEF FOR A DAY -POLICE AND FIRE DEPARTMENTS Brett Bastian, Fire Chief, presented Fritzy Ramirez, nine years old, who was Chief for a Day of the Fire Department. David Sands, Police Captain, stated that the Police have been involved in the program for 15 years and mentioned that Dillon Cheney was the Chief for a Day for the Police Department. PRESENTATIONS Fire Department: Joe Harris, Firefighter/EMT, was introduced to the Council. Citizen Recognition: Brett Bastian, Fire Chief, presented Challenge Coins to Nathan Brown and Julius Jennings for their actions in protecting persons and property from a fire started by a lightning strike . Police Department: Adam Monro, Rick Francis, and Juan Rodriguez were commended for their actions in solving the hit and run on a 9 year old boy who was hit in the crosswalk wh ile pushing his bike across the street. CONSENT AGENDA Minutes: The minutes of the June 14 meeting were presented for approval. Approval of Claims, Prepaid Claims, Checks, and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of June 28, 2016 the Council does approve for payment claims in the amount of $706,085.48; prepaid claims in the amount of $116,493.36; claim checks in the amount of $1 ,798193.35; and payroll in the amount of $318,490.41. Crossroads 2 North Final Plat and Findings of Fact: Hayden Homes submitted an application for a final plat of 33 lots located north of Egeland Drive and adjacent to Highway 17. The site is zoned R-1 , Single Family Residential, which corresponds with the underlying Comprehensive Plan Land Use Designation of Residential. The Planning Commission recommended that the final plat be approved with conditions. Busby International Final Plat and Findings of Fact: Busby International submitted an application for a one lot final plat of 47.94 acres located on Wheeler Road . The site is zoned HI , Heavy Industrial, which corresponds with the underlying Comprehensive Plan Land Use Designation of Industrial. The Planning Commission recommended that the final plat be approved with conditions. Resolution -Abandon Easement -Busby: A resolution was presented which abandons the easement the City accepted for the on-site water main and fire hydrants on the Busby International Major Plat and returns the ownership of the water main and fire hydrants to Busby International. CITY COUNCIL MINUTES: 2 June 28, 2016 Industrial Waste Discharge Permit No. 1 o -Moses Lake Industries. Inc.: Authorization was requested for the City Manager to sign an industrial waste discharge permit for Moses Lake Industries, Inc. Six Year Street Transportation Improvement Program -Set Date for Public Hearing: A public hearing was set for July 12 to consider the Six Year Street Transportation Improvement Program. Action Taken: Mrs. Leonard moved that the Consent Agenda be approved, seconded by Mr. Norman, and passed unanimously. OLD BUSINESS ORDINANCE -VACATE RIGHT-OF-WAY -BLANCHET AVENUE An ordinance was presented which vacates a portion of Blanchet Avenue adjacent to Lot 1, Block 1, HLH Plat The ordinance vacating a portion of right-of-way was read by title only. The ordinance vacating a portion of Blanchet Avenue was read by title only. Action Taken: Mrs. Leonard moved that the ordinance be adopted, seconded by Mrs. Liebrecht, and passed unanimously. SHORELINE MASTER PROGRAM Gilbert Alvarado, Community Development Director, gave the history of the updates to the Shoreline Master Program and mentioned that the Washington State Department of Ecology submitted a letter giving the City notice of their intent to conditionally adopt the Shoreline Master Program. In order for the Shoreline Master Program to become finally adopted by the DOE, the City can agree to the changes as drafted by DOE or submit an alternate proposal. If the Council considers an alternate Shoreline Master Program proposal, the City will need to consider an outside source for assistance as staff is not in a position to address DOE's concerns given the complexity of the issues. Gary Mann, 2405 Lakeside Drive, stated that the Shoreline Master Program is confusing and burdensome but he was mainly concerned about the required width of the buffers. There was considerable discussion and staff was requested to provide a comparison of the City's Shoreline Master Program to Grant County's Shoreline Master Program. NEW BUSINESS RESOLUTION -NUISANCE ABATEMENT -9972 SUNNY A resolution was presented which provides for the abatement of nuisances at 9972 Sunny, owned by Roland and Anastacia Huff. Rick Rodriguez, Code Enforcement Officer, was sworn in and provided testimony concerning the nuisance violations. There was no other testimony. The hearing was closed. The resolution determining that Roland C. And Anastacia Huff are the owners of certain real property within the City; that a nuisance requiring abatement by City forces or forces contracted by the City exists on such property; and directing the use of such forces to abate the nuisance found was read by title only. Action Taken: Mr. Ecret moved that the resolution be adopted, seconded by Mr. Norman, and passed unanimously. CITY COUNCIL MINUTES: 3 June 28, 2016 ADMINISTRATIVE REPORTS GRANT -POLICE DEPARTMENT Captain Mike Williams, Police Department, stated that he is applying for a JAG grant in the amount of $10,619 which will be used for the purchase of body cameras. One of the requirements of the grant is Council notification, which is being done at this meeting. COUNCIL COMMUNICATIONS GRANT COUNTY ECONOMIC DEVELOPMENT COUNCIL Linda Martin , Director of the Grant County Economic Development Council, reported on the five initiatives being pursued by the EDC. Emily Braunwart, Business Recruitment Manager of the Grant County Economic Development Council, reported on the Recon conference and its impact on the area. EXECUTIVE SESSION The regular meeting was recessed at 8 p.m. and the Council met in a 15 minute executive session with the City Attorney under RCW 42.30.110 C to consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. At 8:15 p.m. the Council requested an additional fifteen minute executive session. The executive session was adjourned at 8:30 p.m. and the regular meeting was reconvened. The regular meeting was adjourned at 8:30 p.m. ATTEST Todd Voth, Mayor W. Robert Taylor, Finance Director DATE 7/07/16 TIME 15:29:01 C I T Y 0 F M 0 S E S L A K B PAGE 1 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEET I NG 0 F 07/12 /2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= 2M COMPANY INC 00004450 0000077622 431. 67 MISC IRRIGATION SUPPLIES 0000077622 1,182.40 MISC IRRIGATION SUPPLIES 0000077792 582.65 CHECK VALVE 0000077859 242.62 MISC SUPPLIES ====================== TOTAL: 2,439.34 ACE HARDWARE 00006538 0000077692 210.63 MISC SUPPLIES 0000077846 36.08 MISC SUPPLIES 0000077846 56 .06 MISC SUPPLIES 0000077846 101. 44 MISC SUPPLIES 0000077846 42.94 MISC SUPPLIES 0000077601 75.51 GARDEN HOSE 0000077846 23.69 MISC SUPPLIES 0000077802 9.47 PAINT PAILS/LIDS/MARKER/TAPE 0000077802 32.35 PAINT PAILS/LIDS/MARKER/TAPE ====================== TOTAL: 588.17 CASCADE ANALYTICAL INC 00005014 0000077806 1,297.98 SAMPLE TESTING 0000077806 3,332.11 SAMPLE TESTING ====================== TOTAL: 4,630 .09 CENTRAL WASHINGTON CONCRETE 00003603 0000077726 451.16 MISC SUPPLIES ====================== TOTAL: 451.16 CINTAS CORPORATION LOC 607 00000271 0000077866 27.21 SHOP TOWELS/UNIFORMS 0000077866 27.21 SHOP TOWELS/UNIFORMS 0000077866 411. 97 SHOP TOWELS/UNIFORMS DATE 7/07/16 TIME 15:29:01 LAKE PAGE 2 XAPPRVD CITY OF MOSES T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEETING T 0 B E A P P R 0 V E D 0 F 07/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= ====================== TOTAL: 466.39 COMMERCIAL TIRE 00005968 0000077867 110.19 PASSENGER TIRES/WHEEL BALANCE ====================== TOTAL: 110 .19 CSWW, INC dba NO 40 OUTFITTERS 00001701 0000077700 129.47 0000077849 48.51 MISC SUPPLIES 0000077849 199.14 MISC SUPPLIES 0000077849 97.10 MISC SUPPLIES 000007758 5 48.52 PLIERS 000007784 5 4.83 MISC SUPPLIES 0000077845 148.86 MISC SUPPLIES 0000077845 26. 96 MISC SUPPLIES 0000077845 71.19 MISC SUPPLIES 0000077845 193.07 MISC SUPPLIES 0000077845 8.06 MISC SUPPLIES ====================== TOTAL: 975.71 DATABAR 00007974 0000077816 489.33 MAIL Ul'ILITY BILLS 0000077816 489.33 MAIL Ul'ILITY BILLS 0000077816 489. 33 MAIL UTILITY BILLS 0000077816 489.33 MAIL UTILITY BILLS 0000077816 489.35 MAIL UTILITY BILLS ====================== TOTAL: 2,446.67 EVERGREEN IMPLEMENT INC 00005234 0000077814 185.60 MISC SUPPLIES ====================== TOTAL: 185.60 FERGUSON ENTERPRISES INC #3007 00005482 0000077697 249.32 MISC SUPPLIES DATE 7 /07 /16 PAGE 3 TIME 15: 29: 01 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 07/12/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FERGUSON ENTERPRISES INC #3007 00005482 H D FOWLER COMPANY 00003868 IRRIGATORS INC 00003840 LAD IRRIGATION COMPANY INC 00001101 LAKE AUTO PARTS 00001102 LES SCHWAB TIRE CENTER 00003519 PLATT ELECTRIC COMPANY 00001549 STAPLES CREDIT PLAN 00007570 0000077697 0000077697 447.11 MISC SUPPLIES 490.37 MISC SUPPLIES ====================== TOTAL: 1,186.80 0000077831 159.08 STORZ ADAPTER WITH CAP & CABLE ====================== TOTAL : 159.08 0000077832 178.39 BRASS BALL VALVES ====================== TOTAL: 0000077663 0000077663 0000077836 TOTAL: 0000077723 0000077834 0000077834 178.39 153 .53 MISC IRRIGATION SUPPLIES 196.19 MISC IRRIGATION SUPPLIES 79.57 GALVANIZED NIPPLE 429.29 30.14 MISC FIRE SUPPLIES 40.17 MISC SUPPLIES 580.73 MISC SUPPLIES ====================== TOTAL: 651.04 0000077838 10.79 TIRE SEALANT ====================== TOTAL: 10.79 0000077856 152.02 MISC SUPPLIES 0000077856 32.78 MISC SUPPLIES 0000077856 87.38 MISC SUPPLIES 0000077856 70.64 MISC SUPPLIES 0000077856 44.64 MISC SUPPLIES ====================== TOTAL: 387.46 0000077824 14 .66 MISC SUPPLIES DATE 7/07/16 TIME 15:29:01 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 07/12/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= STAPLES CREDIT PLAN 00007570 0000077824 0000077824 64.73 976.57 ====================== TOTAL: 1,055.96 REPORT TOTAL: 16,352.13 MISC SUPPLIES MISC SUPPLIES DATE THU, JUL 7, 2016, 3:29 PM TIME 15 :29 :03 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO COUNCIL MEETING OF BE APPROVED 07/12/2016 TOTALS BY FUND FUND NO FUND NAME 000 GENERAL FUND 116 STREET 410 WATER/SEWER 490 SANITATION 493 STORM WATER 4 98 AMBULANCE FUND 517 CENTRAL SERVICES 519 EQUIPMENT RENTAL 528 BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 5,274 .60 217.22 6,805.79 489. 3 3 489.33 489.35 976.57 1,601.88 8.06 16,352.13 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $16,352.13 THIS 12ND DAY OF JULY, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 07/12/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 A T & T MOBILITY 00004826 AG WEST DISTRIBUTING CO INC 00006842 ALPINE PRODUCTS INC 00005052 AMERICAN RED CROSS 00007792 ANNE HENNING 00006009 BARBARA GUILLAND 00006344 BARBARA HARRIS 00004372 BARBARA NICKERSON 00007028 BASIN CONEX LLC 00004225 BASIN LOCK & SECURITY 00003714 0000077738 242.78 0000077752 46.67 ====================== TOTAL: 289.45 0000077874 118.40 ====================== TOTAL: 118.40 0000077748 4.32 0000077864 3.28 ====================== TOTAL: 7.60 0000077801 21,807.99 ====================== TOTAL: 21,807.99 0000077879 455 .0 0 TOTAL: 455.00 0000077776 16 .41 ====================== TOTAL: 16.41 0000077772 3.00 ====================== TOTAL: 0000077774 TOTAL: 0000077780 0000077780 3.00 17.50 17.50 9.10 29.40 ====================== TOTAL: 38.50 0000077893 7,175 .35 ====================== TOTAL: 7,175.35 0000077791 157.00 BUSINESS CARDS PRINTING GPS SERVICE 0-RINGS MISC SUPPLIES TRAFFIC PAINT/STRIPING BEADS WSI INSTRUCTOR CLASS FEES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES/LOSS MAC CONSIGNMENT SALES/LOSS CONEX BOXES / TRAINING TOWER LOCK WORK ON CASCADE RESTROOMS DATE 7/08/16 TIME 09:06:51 C I T Y 0 F M 0 S E S L A K E PAGE 2 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEETING 0 F 07/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= BASIN SEPTIC SERVICES 00000166 BATTERY SYSTEMS 00004673 BENNYE RUSHTON 00004923 BOUND TREE MEDICAL LLC 00006022 BUD CLARY FORD 00006454 BUD CLARY TOYOTA CHEVROLET 00000150 BUSBY INTERNATIONAL 00005008 BUSINESS INTERIORS & EQUIPMENT 00003619 CARMEN RIMPLE 00006254 CAROL CROSS 00004253 CAROL HOHN 00006772 0000077803 29.14 ====================== TOTAL: 186.14 0000077847 809.25 ====================== TOTAL: 0000077804 0000077 804 809 .25 430.20 164.02 ====================== TOTAL: 594.22 0000077782 5.60 ====================== TOTAL: 5.60 0000077744 135. 98 ====================== TOTAL: 135. 98 0000077811 1,198.05 ====================== TOTAL: 0000077805 0000077805 TOTAL: 0000077865 1,198.05 964.40 194 .11 1,158.51 825.44 ====================== TOTAL: 825.44 0000077853 2,209.85 ====================== TOTAL: 2,209.85 0000077781 80.50 ====================== TOTAL: 80.50 0000077762 15.40 ====================== TOTAL: 15.40 0000077830 175. 00 KEYS SEPTIC SERVICE BATTERIES BATTERIES MAC CONSIGNMENT SALES MEDICAL SUPPLIES REPAIRS/WHEELL ALIGNMENT MISC SUPPLIES MISC SUPPLIES FABRICATE lOGA MATERIAL MAINT AGREE/COPIERS MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES BUILDING MAINTENANCE DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A BUL AT ION OF CLA IM S TO BE APPROVED C 0 UN CI L MEETING 0 F 07/12/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTRAL WASH ASPHALT INC 00004278 CENTRAL WASHINGTON ASPHALT 00004047 CENTURY LINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 ====================== TOTAL: 0000077883 0000077883 TOTAL: 0000077884 175.00 -3,625 .00 380,935.01 377,310.01 20,049 .21 ====================== TOTAL: 00000777 95 0000077795 0000077795 0000077795 20,049.21 10.00 8.00 50.00 40.00 ====================== TOTAL: 0000077794 0000077796 108.00 50.60 162.32 ====================== TOTAL: 212.92 0000077795 100.00 ====================== TOTAL: 100.00 0000077794 258.34 TOTAL: 258.34 0000077795 20.50 ====================== TOTAL : 0000077796 0000077794 20.50 213.33 146.40 ====================== TOTAL : 359.73 0000077795 4.00 PAY EST 2 SEAL COAT 2016 PAY EST 2 SEAL COAT 2016 RETAIN PE2 SEAL COAT 2016 LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERV TELEPHONE SERVICE LONG DISTANCE TEL SERV TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERV DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 07/12/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00001502 00003599 00001502 00003 599 00001502 00003599 00001502 00003599 ====================== TOTAL: 0000077796 0000077794 4.00 53 .02 295.77 ====================== TOTAL: 348.79 0000077795 10.00 ====================== TOTAL: 10.00 0000077796 137.23 ====================== TOTAL: 0000077797 0000077797 0000077797 0000077797 137.23 62.04 58.04 54.04 54.04 ====================== TOTAL: 0000077796 0000077794 228.16 50.06 47.90 ====================== TOTAL: 97 .96 0000077797 62.06 ====================== TOTAL: 62.06 0000077794 2,803.24 ====================== TOTAL : 0000077795 0000077795 2,803.24 48 .40 4.00 TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERV TELEPHONE SERVICE WATER TURN OFF NOTIFICATIONS WATER TURN OFF NOTIFICATIONS WATER TURN OFF NOTIFICATIONS WATER TURN OFF NOTIFICATIONS TELEPHONE SERVICE TELEPHONE SERVICE WATER TURN OFF NOTIFICATIONS TELEPHONE SERVICE LONG DISTANCE TEL SERV LONG DISTANCE TEL SERV DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L MEETING 0 F 07/12/2016 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ====================== TOTAL: 52.40 00001502 0000077794 197.17 TELEPHONE SERVICE ====================== TOTAL: 197.17 00003599 0000077795 4.00 LONG DISTANCE TEL SERV ====================== TOTAL: 4.00 CHASE PAYMENTECH-EFT 00004046 0000077798 701.60 CREDIT CARD FEES 0000077798 701.59 CREDIT CARD FEES 0000077798 701. 60 CREDIT CARD FEES 0000077798 701. 60 CREDIT CARD FEES 0000077798 701 .60 CREDIT CARD FEES ====================== TOTAL: 3,507.99 CITY OF MOSES LAKE 00008201 0000077854 8,067.74 WATER SERVICE 0000077854 2,140.22 WATER SERVICE 0000077854 496.02 WATER SERVICE 0000077854 2,251.22 WATER SERVICE 0000077854 3,008.66 WATER SERVICE 0000077854 555.99 WATER SERVICE ====================== TOTAL: 16,519.85 00008106 0000077900 333 .80 RETAIN FNL PE POW MAE VLLY SWR 0000077886 6,318.24 RETAIN PE2 PIPKIN CSCD PRK SWR 0000077882 1,7 58.15 RETAIN PEl SEWER MANHOLE ====================== TOTAL: 8,410.19 COLUMBIA BASIN DAILY HERALD 00000210 0000077817 455.00 PUBLICATIONS 00 00077876 228.10 REC PROGRAM ADVERTISING DATE 7/08/16 TIME 09:06:51 C I T Y 0 F M 0 S E S L A K E PAGE 6 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 07/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= COLUMBIA BASIN MACHINE 00000211 CONCESSIONS SUPPLY 00006286 CONNELL OIL 00006332 CONSOLIDATED DISPOSAL SERVICE 00006284 CONSOLIDATED ELECTRIC DIST 00000819 COUNTRY FABRICS 00006265 CROWN PAPER & JANITORIAL 00007120 DAKOTA SMITH 00006782 DANNA DAL PORTO 00007795 0000077876 228.10 ====================== TOTAL: 911. 20 0000077808 79.31 ====================== TOTAL: 79.31 0000077746 94.27 ====================== TOTAL: 0000077809 0000077809 94.27 39.84 56.48 ====================== TOTAL: 96.32 0000077873 236.03 0000077873 6.26 0000077873 24 ,977.57 0000077873 26,684.40 ====================== TOTAL: 51,904.26 0000077807 64.74 0000077807 6' 75 0000077807 75.96 ====================== TOTAL: 14 7. 45 0000077787 380.00 ====================== TOTAL: 380.00 0000077810 627.55 ====================== TOTAL: 627.55 0000077784 18.20 TOTAL: 18.20 0000077763 9.80 REC PROGRAM ADVERTISING LABOR-REPAIR PLOW BRACKET SNS CONCESSION RESALE MOTOR PISTON MOTOR PISTON DISPOSAL LOADS DISPOSAL LOADS DISPOSAL LOADS DISPOSAL LOADS MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES BEG SEWING CLASS INSTRUCTION JANITORIAL SUPPLIES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES DATE 7/08/16 TIME 09:06:51 L A K E PAGE 7 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 07/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Acco\.Ult P.O. Number P.O. Amollllt Purpose of Purchase ======================================================================================================================= DAY WIRELESS SYSTEMS 00005517 DEBORAH GOODRICH CHITTENDEN 00004888 DEPT OF LABOR & INDUSTRIES 00007860 DORITA GRAY 00007083 DR LOU SOWERS 00001856 ELIZABETH GRIMSRUD 00006152 EWING IRRIGATION 00005660 FABER INDUSTRIAL SUPPLY 00000501 FASTENAL COMPANY 00007372 FOOD SERVICES OF AMERICA 00007168 FRANCES L WOOD 00004012 ====================== TOTAL: 9.80 0000077812 27.01 TOTAL : 27.01 0000077769 39.20 ====================== TOTAL: 39.20 0000077835 1,182.50 ====================== TOTAL: 1,182.50 0000077770 12 .60 ====================== TOTAL: 12.60 0000077819 450.00 ====================== TOTAL: 450.00 0000077771 22.40 ====================== TOTAL: 0000077790 0000077790 TOTAL: 0000077724 22.40 462.57 134 . 28 596. 85 17 .15 ====================== TOTAL: 0000077848 0000077825 17.15 23.78 1,653.02 ====================== TOTAL: 0000077749 0000077749 1,676.80 39.39 6,267.01 ====================== TOTAL: 6,306.40 MINITOR V BATTERY PACK MAC CONSIGNMENT SALES BOILER INSPECTIONS MAC CONSIGNMENT SALES PRE-EMPLOY EVAL MAC CONSIGNMENT SALES IRRITROL SCRUBBER IRRITROL SCRUBBER MISC FIRE SUPPLIES MISC SUPPLIES MISC SUPPLIES SNS CONCESSION SUPPLIES/RESALE SNS CONCESSION SUPPLIES/RESALE DATE 7/08 /16 TIME 09:06:51 LAKE PAGE 8 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 07/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= G & A TRUCK & AUTO REPAIR 00006726 GENERAL FIRE APPARATUS INC 00004002 GRAINGER PARTS OPERATIONS 00002755 GRANT COUNTY TREASURER 00000607 HANK LANGEMAN 00006006 HEIMAN FIRE EQUIPMENT 00006634 ITEC INC 00004111 JAMES HALE JR 00004240 JAN COOK MACK 00005821 JANET DASCHEL 00006928 0000077786 0000077786 4.90 22. 72 ====================== TOTAL: 27.62 0000077868 531. 37 ====================== TOTAL: 0000077590 0000077888 0000077869 531. 37 961.39 5,842.68 14,319.46 ====================== TOTAL: 21,123.53 0000077829 328 .04 ====================== TOTAL: 328.04 0000077821 950.30 ====================== TOTAL: 950.30 0000077778 9.80 ====================== TOTAL: 9.80 0000077891 1,575.00 ====================== TOTAL: 1,575.00 0000077870 626.35 ====================== TOTAL: 626.35 0000077773 1. 40 ====================== TOTAL: 0000077761 0000077761 1.40 2.80 16.80 ====================== TOTAL: 19.60 MAC CONSIGNMENT SALES/LOSS MAC CONSIGNMENT SALES/LOSS REFRIGERANT/OIL/HOSE ASSY CHEMGUARD FOAM MISC SMALL EQUIPMENT MISC SUPPLIES FOR FIRE TRUCK MOTOR 3/4 HP LIQUOR PROFITS MAC CONSIGNMENT SALES NOZZLES CAN CORD/BATTERY MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES/LOSS MAC CONSIGNMENT SALES/LOSS DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 07/12/2016 Expenditure Account PAGE 9 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= JERRYS AUTO SUPPLY 00005835 JOHN S BARANY 00007528 KENNETH A GOODRICH 00005639 KIM WHEATON 00007002 KIMBALL MIDWEST 00005360 KRIS CHUDOMELKA 00007058 LAKE BOWL 00001109 LAKESIDE DISPOSAL 00004080 LINDSAY/CULLIGAN 00005289 LOCALTEL COMMUNICATIONS 00004374 0000077764 7.00 ====================== TOTAL: 7.00 0000077833 68.16 TOTAL: 68.16 0000077757 367.50 ====================== TOTAL: 367.50 0000077768 63.00 TOTAL: 63.00 0000077779 12.25 ====================== TOTAL : 12.25 0000077871 149.97 ====================== TOTAL: 149.97 0000077760 9.80 ====================== TOTAL: 0000077890 0000077890 TOTAL: 0000077878 9.80 12.95 12.95 25.90 187,346.57 ====================== TOTAL: 0000077747 0000077747 0000077872 187,346.57 39.24 21.24 50 .16 ====================== TOTAL: 110.64 0000077822 909.00 ====================== TOTAL : 909.00 MAC CONSIGNMENT SALES MISC SUPPLIES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES MAC CONSIGNMENT SALES DIAMOND CUTTING WHEEL MAC CONSIGNMENT SALES OFFICE PLACARDS OFFICE PLACARDS CONTRACT PAYMENT MAC/PR WATER MAC/PR WATER BOTTLED WATER INTERNET SERVICE DATE 7/08/16 TIME 09:06:51 C I T Y 0 F M 0 S E S L A K E PAGE 10 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 07/12/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LOVETA BOYCE 00006932 LUCILLA Z ANDERSON 00006011 LYNN PEAVEY COMPANY 00003799 MALLORY BATTISTA 00007772 MARTIN SCHEMPP 00004830 MATT DASCHEL 00006955 MCMASTER CARR SUPPLY COMPANY 00005385 MEGHANNE DAVIS 00007710 METROPOLITAN COMPOUNDS INC 00003960 MICHELS PIPE SERVICES 00004060 MIKE'S PLUMBING 00004522 MOON SECURITY SERVICES INC 00006510 0000077759 35.00 MAC CONSIGNMENT SALES ====================== TOTAL: 35.00 0000077756 9.80 MAC CONSIGNMENT SALES ====================== TOTAL: 9.80 0000077750 200.15 SUPPLIES ====================== TOTAL: 200.15 0000077758 11.20 MAC CONSIGNMENT SALES ====================== TOTAL: 11.20 0000077783 12.25 MAC CONSIGNMENT SALES ====================== TOTAL: 12.25 0000077765 0000077765 10.47 MAC CONSIGNMENT SALES/LOSS 3.49 MAC CONSIGNMENT SALES/LOSS ====================== TOTAL : 13 .96 0000077837 136.62 TRACK GUIDES FOR SKYLIGHTS ====================== TOTAL: 136.62 0000077766 16.10 MAC CONSIGNMENT SALES ====================== TOTAL: 16.10 0000077841 593.50 CONTAcr WEED KILLER-5 GALLONS ====================== TOTAL: 593.50 0000077881 36,182 .73 PAY EST 1 SEWER MANHOLE LINING ====================== TOTAL: 36,182.73 0000077840 431. 60 EXCAVATE WATER SERVICE ====================== TOTAL: 431.60 0000077753 51.50 MONTHLY MONITORING DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 07/12/2016 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MOSES LAKE SOCCER TOTS 00007063 MOSES LAKE STEEL SUPPLY 00001268 MSI MARTIAL ARTS ACADEMY 00007322 MULTI AGENCY COMM CENTER E911 00006695 NEWARK ELEMENT 14 00005778 NORCO ENTERPRISES INC 00006590 NORTH RIDGE MACHINE 00005625 NORTHSTAR CHEMICAL INC 00006113 OMAR MENDEZ 00006423 OXARC INC 00001412 ====================== TOTAL: 51.50 0000077827 484.00 ====================== TOTAL: 0000077842 0000077842 TOTAL: 0000077745 484.00 9.28 28.87 38 .15 336.00 ====================== TOTAL: 336.00 0000077751 41,197.94 ====================== TOTAL: 0000077815 TOTAL: 0000077851 0000077843 0000077843 41,197.94 20.42 20 .42 82.03 740.44 767.79 ====================== TOTAL: 1,590.26 0000077844 2,171.61 ====================== TOTAL: 2,171.61 0000077789 2,452.23 ====================== TOTAL: 2,452.23 0000077896 431. 60 ====================== TOTAL: 0000077855 0000077855 431.60 18.14 50.90 HOOPSTERTOTS CAMP INSTRUCTION MISC SUPPLIES MISC SUPPLIES KIDS KICKBOXING INSTRUCTION USER FEE RELAY SOCKETS RESPIRATOR/CYLINDER RENTAL MISC ·SUPPLIES MISC SUPPLIES REPAIR ALUMINUM FRAME HYDROCHLORIC ACID EXCAVATE WATER SERVICE MISC SUPPLIES MISC SUPPLIES DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEETING 0 F 07/12/2016 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PARAMOUNT SUPPLY COMPANY 00006725 PARKSON CORP 00006891 PIPKIN CONSTRUCTION 00004671 POSTMASTER 00001510 POW CONTRACTING 00005344 PROTECT YOUTH SPORTS 00004626 QCL INC 00006542 ROBERT HEALE 00004250 ROYAL ORGANIC PRODUCTS 00007187 ROYCE ROLLS RINGER 00004390 SARA HOFER 00007237 0000077855 7.45 MISC SUPPLIES ====================== TOTAL: 76.49 0000077828 145 . 40 BALL CHECK VALVES ====================== TOTAL: 145. 40 0000077857 19,919.99 SLEEVES FOR AERATORS ====================== TOTAL: 19,919.99 0000077885 130, 029.43 PE2 CASCADE PARK SEWER 2016 ====================== TOTAL: 130 I 029 .43 0000077875 520.00 POST OFFICE BOX RENT ====================== TOTAL: 520.00 0000077899 6,869.60 FINAL PE MAE VALLEY SWR 2015 ====================== TOTAL: 6,869.60 0000 077877 9.00 VOLUNTEER BACKGROUND CHECK ====================== TOTAL: 9.00 0000077820 101. 75 ====================== TOTAL: 101. 75 0000077775 17.50 ====================== TOTAL: 17.50 0000077813 1,397.12 ====================== TOTAL: 0000077788 0000077788 1,397.12 432.00 488.87 ====================== TOTAL: 920.87 0000077777 11. 04 TOTAL : 11. 04 DRUG TESTING MAC CONSIGNMENT SALES TIPPING FEES RESTOOM DISPENSERS RESTOOM DISPENSERS MAC CONSIGNMENT SALES DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 07/12/2016 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SHARON GOLDFINE 00007356 SHERWIN-WILLIAMS 00006229 SHIRTBUILDERS INC 00004022 SUPPLYWORKS 00003053 SUSAN WALPOLE 00006715 TACOMA PUMP AND DRILLING 00007343 THE WESLEY GROUP 00004986 UMPQUA BANK/MERCHANT-EFI' 00005882 0000077767 13 . 3 0 MAC CONSIGNMENT SALES ====================== TOTAL: 13 .30 0000077850 288.39 ====================== TOTAL: 0000077754 0000077742 288.39 116.49 43.16 ====================== TOTAL: 159 .65 0000077858 337.64 TOTAL: 337.64 MISC SUPPLIES UNIFORMS TRUCK FLAPS JANITORIAL SUPPLIES 0000077785 66.50 MAC CONSIGNMENT SALES ====================== TOTAL: 66.5 0 0000077887 13,595.40 PE 4 WELL DRILLING 2015 ====================== TOTAL: 13,595 .40 0000077818 1,551.79 LABOR RELATIONS CONSULT 0000077818 2,001.79 LABOR RELATIONS CONSULT ====================== TOTAL: 3,553.58 0000077800 227.69 CREDIT CARD FEES 0000077800 403.25 CREDIT CARD FEES 0000077800 72.61 CREDIT CARD FEES 0000077800 164.51 CREDIT CARD FEES 0000077800 173 .22 CREDIT CARD FEES 0000077800 29.15 CREDIT CARD FEES 0000077800 17.51 CREDIT CARD FEES 0000077800 29.30 CREDIT CARD FEES DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 07/12/2016 Expenditure Account PAGE 14 XAPPRVD VENDOR NO Object Description P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= 0000077800 29 . 30 CREDIT CARD FEES 0000077800 29.30 CREDIT CARD FEES 0000077800 29. 30 CREDIT CARD FEES 0000077800 29.32 CREDIT CARD FEES ====================== TOTAL: 1,234.46 UNIVAR USA INC 00006346 0000077793 1,327 .18 CALCIUM CHLORIDE 0000077860 13,127.34 CALCIUM HYPOCHLORITE ====================== TOTAL: 14,454.52 USA BLUE BOOK 00007469 0000077861 129. 32 STEEL TILE PROBES ====================== TOTAL: 129.32 VERIZON WIRELESS 00002107 0000077823 54.36 CELL PHONE SERVICE 0000077823 36.10 CELL PHONE SERVICE 0000077823 68.15 CELL PHONE SERVICE 0000077823 461. 36 CELL PHONE SERVICE 0000077823 128.01 CELL PHONE SERVICE 0000077823 13 .20 CELL PHONE SERVICE 0000077823 38.85 CELL PHONE SERVICE 0000077823 19 .45 CELL PHONE SERVICE 0000077823 58.25 CELL PHONE SERVICE 0000077823 19.40 CELL PHONE SERVICE ====================== TOTAL: 897 .13 VISTA SERVICE & TOWING 00004604 0000077755 193.14 TOWING ====================== TOTAL: 193.14 W S DARLEY & COMPANY 00004231 0000077894 375.38 ADAPTERS ====================== TOTAL: 375.38 DATE 7/08/16 TIME 09:06:51 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 07/12/2016 Expenditure Account PAGE 15 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= WA CITIES INSURANCE AUTHORITY 00006720 0000077852 1,882.00 INSURANCE DEDUCTIBLE ====================== TOTAL: 1,882.00 WESTERN PETERBILT INC 00006802 0000077862 125.43 MISC SUPPLIES ====================== TOTAL: 125.43 WOODARD AUTO & TRUCK 00005559 0000077863 371. 09 DIAGNOSE/REPAIR POS SENSOR ====================== TOTAL: 371.09 XPRESS BILL PAY -EFT 00006421 0000077799 307.57 CREDIT CARD FEES 0000077799 307.57 CREDIT CARD FEES 0000077799 307.57 CREDIT CARD FEES 0000077799 307.57 CREDIT CARD FEES 0000077799 307.59 CREDIT CARD FEES ====================== TOTAL: 1,537.87 ============================= REPORT TOTAL: 1,032,636.57 DATE FRI, JUL 8, 2016, 9:06 AM TIME 09:06:54 C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 07/12/2016 TOTALS BY FUND FUND NO FUND NAME AMOUNT ------------------------------------------------------------- 000 GENERAL FUND 82,444.55 103 GRANTS AND DONATIONS 7,196.59 116 STREET 27,804.91 119 STREET REPR/RECON 400 ,984.22 410 WATER/SEWER 43,095.48 477 WATER SEWER CONSTRUCTION 195,087.35 490 SANITATION 241 ,498 .17 493 STORM WATER 1,221.83 495 AIRPORT 225.06 498 AMBULANCE FUND 1,355 .65 503 SELF-INSURANCE 1,882.00 517 CENTRAL SERVICES 5,970.49 519 EQUIPMENT RENTAL 20,725.88 528 BUILD MAINTENANCE 3,144 .39 TOTAL 1,032,636.57 CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * t * * * * * * t * * * * * * * * * * * * * * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $1,032,636 .57 THIS 12ND DAY OF JULY, 2016 * * * * * * * * * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................................................... * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * t * * * * * * * * * * t * * t * * t t * * * * t * * To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director July 12, 2016 MOTION Request To Accept Work Mae Valley Sewer Improvements -2015 Rebid Legislative History: I July 12, 2016 Motion Pipe of Washington, Inc. has completed work on the Mae Valley Sewer Improvements -2015 Rebid, and it is ready to be accepted. The project consisted of installing 1, 740 feet of 18" gravity sewer main, 1, 750 feet of 12" sewer force main, removing the existing Montana Lift Station, and installing the new Blue Heron Lift Station near the entrance to the park. The work w as awarded in the amount of $731,321. The final contract amount for the work is $815,170. The extra cost was caused by Century Link failing to locate a fiber optic line in Westshore Drive during the design phase of the project and was discovered at the beginning of construction. The gravity sewer line had to be installed along a new alignment, which more than doubled the amount of asphalt patch. The sewer main alignment and quantity of asphalt patch would have been the same if staff knew the location of the fiber optic line during the design phase. However, the contractor would probably have a lower unit price for the asphalt patch in his bid if the larger quantity would have been shown in the bid proposal. Background The undersized Montana Lift station could not receive much more flow and needed to be replaced. The area in the Mae Valley area that is located in the City's UGA can now be serviced with newly installed improvements. Fiscal and Policy Implications Upon acceptance, the City will enter into the 60 day lien period as required by Washington State Law. The improvements will be owned, maintained and operated the City, Options • • Option Accept the Mae Valley improvements Take no action . Staff Recommendation Results sewer The 60 day lien period will begin. I The p;oject won't be accepted at this time. Staff recommends City Council to accept the Mae Valley Sewer Improvements -2015 Rebid Attachments I A. I None Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None To: From: Date: Proceeding Type: Subject: • First Presentation: • Action Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director July 12, 2016 Public Hearing 2017-2022 Six Year Transportation Improvement Program Legislative History: July 12, 2016 Public Hearing The City Council should hold a public hearing and take citizen testimony on City's proposed 2017-2022 Six Year Transportation Program. Staff will present a resolution at the July 26, 2016 council meeting for City Council's consideration for adopting the Program. Background The City is required to present the Six Year Transportation Program to the public and allow comments to be heard and incorporated into the program. The Six Year TIP is then submitted to Regional, State, and Federal planning organizations to form lists of transportation needs. The Washington State Department of Transportation requires each project to be shown on an individual sheet, hence the 12 sheets Fiscal and Policy Implications Only projects listed in the City's Six Year Transportation Improvement Program are eligible for State and Federal Funding. Options • -· ____________ qpt~~~------_ -·· ···--·---.. -+-·----___ ---------~e-~~lts ··-·---·-------·-·--·- Hold a Public Hearing for citizen input i The public hearing will be held • Take no action. ---4 --. ------··---------------- ; Staff will be required to advertise for another : date to hold the public hearing. I --·------· -· ----- Staff Recommendation Staff recommends the Council to hold a public hearing to receive comments from the public. Attachments A. Proposed Six Year Transportation Improvement Program Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by legal Counsel • None ...... ::7: Wa•tmgton Stnte ~/I Doparottcnt of Trlll'!spoft•tlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ i5' ~ A. PIN/Project No. .., c C. Project Tille ::i z 0 c D. Road Name or Number O::::!: 3 E. Begin & End Termini -o "::i 17 .. " !!l F. Project Description .. - 16 1 Crack Seal Chip/Slurry Seal to Y Inside Pertorm maintenance on various streets throughout the City. Funding Status I Phase I Phase Start Year (YYYY) I Federal Fund Code p I ALL I 2017 I Totals Expenditure Schedule Phase 1st 2nd ALL 900 900 Totals 900 900 Report Date: July 06, 2016 B.STIP ID G. Structure ID WA-04668 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 ::i < .,, ~r ;o a CD < c -i ::i ;o )> UI 3 0 CD 0 ::;; 3 3 !I. CD )> .. ~ .. ~ ::i ;o :I: a. ::i c;· ::i ,... S' .. .. a. ~ 0 :::; ,, 0 .. ~ .,, 3 ::i 0 ::i ~· '< a. '< :;· iD .. z "' a !' .,, .. :T .,, CD "' a. .. .. .. a. 06/28116 05 CGOPS No TW Federal Funds Stale Fund Code State Funds Local Funds Total Funds 0 0 5,400 5,400 0 0 5,400 5,400 3rd 4th 5th & 6th 900 900 1,800 900 900 1,800 Page 1 ~ ~ Wuhlngton State Dopattmeat of Tr•u:portatlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO :? ~· ~ A. PIN/Project No. ,, c: C. Project Title => z " " D. Road Name or Number ()"' 3 -o E. Begin & End Termini ., => <T "'., !': F. Project Description "' - 17 2 Lakeshore Reconstruction Wanapum Drive to Pommer Street Reconstruct Lakeshore Drive Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2018 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 1,200 1,200 B. STIP ID G. Structure ID WA-04669 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 => < .., a· ;>J 0 .. < c -I => ;>J )> "' 3 0 .. 0 ~ 3 3 [ .. )> .. c .. ~ => ;>J ::i:: => => [ .. .. a. a. (j" ~ () r-Sl ~ 0 3 => 0 .. -I c: .., => :;· iD .. z "< a. IQ "< ~-~ !> .., .. :T .., IQ a. .. "' .. a. 06/28/16 03 CGOPS CE Yes TW Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 1,200 1,200 0 0 1,200 1,200 3rd 4th 5th & 6th 0 0 0 0 0 0 Page 2 ~ ~ Waa1Wn9ton Stat• ~partmcnt ot Trar1spo..tatlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO .,, g· A. PIN/Project No. .,, ~ c C. Project Title ::i z 0 c D. Road Name or Number 0"' 3 -o E. Begin & End Termini .. " .,. Ill .. ~ F. Project Description Ill - 19 3 Lark Street Kiefer Drive to Pioneer Way Construct new street, curb, gutter and sidewalk Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2018 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 500 500 B. STIP ID G. Structure ID WA-04672 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < 'C a· ;>:l a " < c -i " ;>:l > Ill " 0 3 :E 3 0 3 ii!: " > " ;: " ~ " ;>:l ::c " o· ::i r-;;; " "' c. c. ~ 0 -..c ~ 0 3 " 0 " -i ~· 'C " :;· iD " z "' Q. '!?. "' a ? 'C "' 'C " cc Q. " "' :r .. Q. 06128/16 01 CGOPS No T W Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 500 500 0 0 500 500 3rd 4th 5th & 6th 0 0 0 0 0 0 Page 3 ...... ~ W•s'*'gton State l>cpartlTICf'll of Trartsporlation Agency; Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ ~· ~ A. PIN/Project No. .,, c: C. Project Title " z " c: D. Road Name or Number o::: 3 -o E. Begin & End Termini .. " O" ., .. ~ F. Project Description .. - 06 4 Longview Street & Kinder Road to Curb, gutter, sidewalk Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2018 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 500 500 B. STIP ID G. Structure ID WA-05447 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < ;>:J ~ a· CD 0 " ;>:J > ., < c -4 3 0 .. 0 ::!: 3 3 §: CD > CD c "' .:;: " ;>:J ::c " " §: CD "' c. c. ()' =i 0 ..-.0 !: 0 3 " 0 "' -4 c: -s. " :;· CD z '< c. "' '< ;· CD ~ !' ,, CD :;: ,, ., c. .. ., CD c. 06128/16 04 CGOPS No T W Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 1,000 1.000 0 0 1,000 1,000 3rd 4th 5th & 6th 500 0 0 500 0 0 Page4 ..... ili Wa~on Stirte Department or Transportation Agency; Moses Lake County; Grant MPO/RTPO: Quad-Co RTPO "O "· ~ ,, ~ A. PIN/Project No. c: c. Project Title " z 0 c: D. Road Name or Number o:::: 3 -o E. Begin & End Termini .. " O' .... ~ F. Project Description .. - 09 5 Virginia Street & Lula Street to Virginia & Lula Streets reconstrucfion Funding Status I Phase J Phase Start Year (YYYY} J p I ALL I 2019 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 0 0 B. STIP ID G. Structure ID WA-05457 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < .., ~r ;o 0 .. < c: ~ " ;o > .. 3 0 .. 0 :E 3 3 §I .. > .. c .. ~ " ;o :i:: " " §I .. .. Q. Q. Ci' ~ 0 r .SJ !!! 0 3 " 0 .. ~ c: .., " :;· .. "' z '< Q. "' '< ~· ;a. !' .., .. :r .., "' Q. .. .. .. Q. 06/28116 01 CG OPS No TW Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 600 600 0 0 600 600 3rd 4th 5th & 6th 600 0 0 600 0 0 Page 5 .-.. ili Wastmgton State Dop.artmcnt of Tt111\spot1atlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ ~· A. PIN/Project No. .,, ~ c: C. Project Title " z " c: 0. Road Name or Number ()"' 3 -o E. Begin & End Termini .. " .,. :~ !!l F. Project Description 00 6 Activity Trail • Pioneer Meadows Pioneer Way to Division Street Y Inside Construct an activity trail between Pioneer Way and Division Streel to link together current activity trails. Funding B. STIP ID G. Structure ID WA-09071 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < ,, a· "' 0 <D < c ... " "' )> "' .. 0 3 :E 3 0 3 .. )> " c .. ~ ?I " "' ::c " " .. " .. Q. Q. c;· ~ () r---" !!! 0 3 " 0 .. ... ~ ,, :I " .. .. z '< a. "' '< ;:!. ? ,, .. :;: ,, " "' a. .. "' " Q. 06/28116 28 CPSTW No Status I Phase J Phase Start Year (YYYY) J Federal Fund Code Federal Funds State Fund Code State Funds Local Funds Total Funds p I PE I 2019 I 0 0 400 400 Totals 0 0 400 400 Expenditure Schedule Phase 1st 2nd 3rd 4th 5th & 6th ALL 0 0 400 0 0 Totals 0 0 400 0 0 Report Date: July 06, 2016 Page 6 ...... ;:r-Wi1SHn9ton SUlte 'ff/I O.pattmertt of Tr1nsportatlo«\ Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ ~· A. PIN/Project No. ,, ~ c C. Project Tille " z 0 c D. Road Name or Number o« -o 3 E. Begin & End Termini "" <T .. " ~ F. Project Description .. - 19 7 Block/Penn/5th Avenue Block/Penn/5th Ave/Wheeler Wheeler Rd to Y Inside Curb, ramp and sidewalk installation on these roadways in the City. Funding Status I Phase I Phase Start Year (YYYY) I Federal Fund Code p I ALL I 2019 I Totals Expenditure Schedule Phase 1st 2nd ALL 0 0 Totals 0 0 Report Date: July 06, 2016 B. STIP ID G. Structure ID WA-04705 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < " a· ;>:] 0 .. < c -l " ;>:] > .. .. 0 3 :!! 3 0 3 !: .. > .. c .. .:;: " ;>:] :c " " §'. .. "' c. c. .,. 0 r-.Q 0 "' !l " 3 " ~ 0 " -l c ;;· .. .. z c. co '< ;· a ~ " .. ;: " co c. .. .. .. c. 06/28/16 01 CGOPS 0.400 No T W Federal Funds Slate Fund Code State Funds local Funds Total Funds 0 0 1,000 1,000 0 0 1,000 1,000 3rd 4th 5th & 6th 1,000 0 0 1,000 0 0 Page 7 ~ ;r-Wa~an Stirte •/I Do.,.,.tmont ol TrMSf)Q<'tatlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO "Ji g: A. PIN/Project No. .., -< c C. Project Title :J z 0 c D. Road Name or Number O:::!: 3 -o E. Begin & End Termini .. :J <T ::: .. ~ F. Project Description 17 8 3rd Avenue Reconstruction 3rd Avenue Balsam Street to Cedar Street Reconstruct street Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2020 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 0 0 B. STIP ID G. Structure ID WA-04699 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 :J < :>:J ~ a· 0 .. < c: .... :J :>:J )> "' 3 0 .. st ::;: 3 3 .. )> .. s: .. ~ !!!. :J :>:J ::i: :J :J a;-.. .. Q. Q. <r =i n .--.0 ~ 0 3 :J 0 .. .... c .., '< Q. :J '< ;· :;· i> .. z "' ;a !" .., .. :T .., "' Q. .. "' .. Q. 06/28/16 03 CGOPS No TW Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 1,200 1,200 0 0 1,200 1,200 3rd 4th 5th & 6th 0 1,200 0 0 1,200 0 Page 8 ~ :r.: WH!Wnvton St.to "If/I Department of TrM'lsportation Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ,, ;:!. 0 A. PIN/Project No. -,, c '< C. Project Title " z n c D. Road Name or Number o::: 3 -o E. Begin & End Termini .. " r:r "' .. ~ F. Project Description .. - 07 9 WesUake and Hanson Road Reconstruction WesUake Or & Hanson Road Frontage Road to Mae Valley Road Reconstruct street Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2019 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 0 0 B.STIP ID G. Structure ID WA-05633 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < "' a· ;o 0 .. < c: -i " ;o )> .. .. 0 3 :;;;: 3 0 3 !I .. )> .. ~ .. -< " ;o ::c " " !I .. .. Q. Q. c;· -0 r .0 .. 0 3 " ~ 0 .. -i c ::!. '!'!. Q. " '< ::; .. z "' " .. ;?. !> "' .. :;: "' .. "' Q. .. .. .. Q. 06128116 04 No Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 2,000 2,000 0 0 2,000 2,000 3rd 4th 5th & 6th 2,000 0 0 2,000 0 0 Page 9 ..-. ., Wast-ington State Oopartmcnl of Tr.,.i;portatlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ ~· A. PIN/Project No. .,, ~ c C. Project Title " z n D. Road Name or Number " O:!: 3 -o E. Begin & End Termini .. " CT .. .. ~ F. Project Description .. - 02 10 Wheeler Road Improvements Wheeler Road SR 17 to Road N NE Add curb, ramp and sidewalk improvements Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2019 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 0 0 B. STIP ID G. Structure ID WA-05632 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < -0 ~;-;o a .. < c: ... " ;o )> .. .. 0 3 ~ 3 0 3 ~ .. )> .. c .. ~ " ;o :i: .. .. 0. " c;· " r .. 0. ~ 0 ~ .0 e: 0 3 " 0 .. " -0 " :;· ;-.. z "' 0. cc "' ~-::!. !' -0 .. :r -0 cc 0. .. .. .. 0. 06128116 05 CGOPS No TW Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 1,000 1,000 0 0 1,000 1,000 3rd 4th 5th & 6th 1,000 0 0 1,000 0 0 Page 10 ~ iJi Wahington St.ate Oopwtme,nt of TT-porlation Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ c;· ~ A. PIN/Project No. ..,, r: C. Project Title " z 0 c 0. Road Name or Number 0 e. 3 -o E. Begin & End Termini .. " .,. g: !. ~ F. Project Description 14 11 Additional Lake Crossing Broadway Avenue to Paxson Blvd Y Inside Construct new bridge and connections to our existing transportation system. Funding Status I Phase I Phase Start Year (YYYY) I Federal Fund Code p I ALL I 2020 I Discretionary Totals Expenditure Schedule Phase 1st 2nd ALL 0 0 Totals 0 0 Report Date: July 06, 2016 B. STIP 10 G. Structure 10 WA-04698 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < ,, :r "' Cl CD < c .... " "' )> "' CD 0 3 ::;; 3 0 3 !: CD )> CD s CD ~ " "' x Q. " c;· " r-.. .. CD 0 Q. ~ 0 CD ~ .Q !! 3 " 0 c ,, " :;· ;-CD z '< Q. "' '< ~-a ? ,, CD :T ,, IQ Q. .. "' CD Q. 06/28/16 01 Yes Federal Funds State Fund Code State Funds Local Funds Total Funds 40,000 OTHER 1,000 1,000 42,000 40,000 1,000 1,000 42,000 3rd 4th 5th & 6th 0 42,000 0 0 42,000 0 Page 11 ..... ~ Washington State Dopartmcnl ol 'Tran11pMtatlon Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ ~· A. PIN/Project No. .,, ~ c: C. Project Title " z " D. Road Name or Number o~. c: -o 3 E. Begin & End Termini .. " er " .. ~ F. Project Description " -16 12 Yonezawa East Yonezawa Blvd Yonezawa Blvd to Road L Construct roadway Funding Status I Phase I Phase Start Year (YYYY) I p I ALL I 2020 I Expenditure Schedule Phase 1st ALL 0 Totals 0 Report Date: July 06, 2016 Y Inside Federal Fund Code Totals 2nd 0 0 B. STIP ID G. Structure ID WA-04704 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 " < 'ti a· ;II 0 (I> < c -I " ;n )> " (I> 0 3 :E 3 0 3 §: "' )> CD c: "' ~ " ;n :i:: §: "' Q, " c;· " r-.. 0 Q, " ~ (") "' .c ~ 'ti 3 0 " -I c: :;· <D .. z '< Q, cc '< ;· ~ !' 'C .. 5' 'ti cc Q, .. " .. Q, 06/28116 01 CG OPS 2.500 No TW Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 750 750 0 0 750 750 3rd 4th 5th & 6th 0 750 0 0 750 0 Page 12 .... w Was!Wlgton State Dopartment of Tl:ansportatiOt\ Agency: Moses Lake County: Grant MPO/RTPO: Quad-Co RTPO ~ c;· ~ A. PIN/Project No. .,, c C. Project Tille :J z 0 D. Road Name or Number c O<:!: 3 -o E. Begin & End Termini "':J .,. =~ ~ F. Project Description 19 13 Railroad Right-of-Way AcquisiUon Y Inside South corporate city limits to North ccrporate city limits Purchase railroad right-of-way when the railroad ceases to operate. Funding Status I Phase I Phase Start Year (YYYY) I Federal Fund Code p I ALL I 2019 I Totals Expenditure Schedule Phase 1st 2nd ALL 0 0 Totals 0 0 Grand Totals for Moses Lake Report Date: July 06, 2016 B. STtP ID G. Structure ID WA-04706 Six Year Transportation Improvement Program From 2017 to 2022 N Outside m 3 :J < ,, a· ;i:i a .. < c -i :J ;i:i )> "' 3 0 .. 0 :E 3 3 !! .. )> .. c .. ~ :J ;i:i J: [ .. a. :J c;· :J r-.. a. :j 0 .c !! 0 3 :J 0 .. -i c ,, :J :;· ;; .. z '< a. "' '< :;· ;:!. ? ,, .. :;: ,, "' a. .. "' .. a. 06/28/16 32 CGOPS 7.500 No TW Federal Funds State Fund Code State Funds Local Funds Total Funds 0 0 2,000 2,000 0 0 2,000 2,000 3rd 4th 5th & 6th 0 2,000 0 0 2,000 0 Federal Funds State Funds Local Funds Total Funds 40,000 1,000 18,050 59,050 Page 13 To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Dev Dir I Deputy City Manager July 12, 2016 Motion Ordinance -Create and Adopt MLMC 5.12 Special Events Legislative History: June 14, 2016 July 12, 2016 Motion The City Council at their last regular meeting reviewed and considered the attached is an Ordinance that creates an Administrative process for approving or denying Special Events requests. MLMC 5.12, Special Events is intended to create a streamlined approach that can be regulated by Administration with all Departments assisting with the review of these requests. The Ordinance would allow the City Manager to approve Special Events if all requirements are met. The Council asked for clarification on two items contained within the Draft and staff is prepared to respond to those questions. See attached verbatim transcript. Background The City Council currently reviews and considers Special Events requests at their regular City Council meetings. There are no codified provisions that detail for the Council how they are to be approved or denied. Given the requests that staff has been receiving and taking to the City Council Page 1of2 for approval, it has become apparent that some of these request can be handled at the Administrative level rather than having to wait for a City Council meeting every two weeks. It should be noted that the Draft MLMC 5.12, Special Events details a process for an event and not the use of a facility, like a concession stand or park shelter. A Special Events application should not be confused with the use of a facility, or Facilities Use, which a separate process with a separate fee schedule. The Draft cont ains a definition of a Special Event which does not include any language of a facility. Fiscal and Policy Implications N/A Options Option J Results • Consider the proposed Ordinance as I MLMC 5.12 would provide an Administrative presented and provide staff with I approval process of a Special Event direction on how to proceed 1 • Take no action Current practice would remain in place Staff Recommendation Staff recommends that the City Council consider the proposed Ordinance, creating 5.12, Special Events and provide staff direction on the Ordinance as presented. Attachments Ordinance No. 2817 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Ordinance Ordinance creating 05.12 06/08/2016 -Katherine Kenison, City Attorney Page 2 of 2 ORDINANCE NO. ;;?.25-/1 AN ORDINANCE CREATING CHAPTER 5.12 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "SPECIAL EVENTS" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 5.12 of the Moses Lake Municipal Code entitled "Special Events" is created as follows: 5.12.010 Purpose and Policy: Special events are of infrequent occurrence and temporary nature and may be associated with promotions, holidays, festivals, and the like. Special events shall be allowed by a special events permit granted by the City Manager or designee. 5.12.020 Intent: It is the specific intent to place the obligation of complying with the requirements of this chapter upon the applicant or sponsor, and nothing contained in this chapter is intended to be construed to create or form the basis for liability on the part of the City, or its officers, employees or agents for any injury or damage resulting from the failure of the applicant or sponsor to comply with the provisions stated herein. 5.12.030 Definitions: For the purpose of th is chapter, words and phrases used herein are as follows: A. "Applicant" shall mean any person or organization who seeks a special event permit to conduct or sponsor an event governed by this chapter. B. "Athletic event" shall mean an occasion in which a group of persons collect to engage in or watch a sport or form of exercise on private or public property and/or on a City street, sidewalk, alley, or other street right-of-way, which obstructs, delays or interferes with the normal flow of pedestrian or vehicular traffic, or does not comply with traffic laws or controls. Athletic events include, but are not limited to, bicycle and foot races. C. "Block party" shall mean a limited street closure within a residentially zoned area for the purposes of holding a gathering involving the immediately surrounding residents. D. "Expressive activity" means conduct, the sole or principal object of which is the expression, dissemination or communication by verbal, visual, literary or auditory means of opinion, views or ideas. Expressive Activity includes, but is not limited to, public oratory and the distribution of literature. E. "Funeral procession" means a single direct movement from a mortuary or church to the place of burial of a human body, under the direction of an authorized funeral director. F. "Permit application fee" shall mean the fee to be paid by the special event permit applicant at the time the application is filed with the Finance Director. Such fee shall be set by the City Council. G. "Permittee" shall mean any person or organization who has been issued a special events permit by the City Manger or designee. The permittee shall have authority, subject to approval by the City, to determine participation in commercial activities during a special event. H. "Refundable deposit" shall mean the amount of money required of a permittee by the Municipal Services Department, Public Works Division, in order to assure adequate cleanup of the special event site. The deposit shall be returned to the permittee upon the completion of the event and approval of the Municipal Services Department, Public Works Division. I. "Special Event" means: 1. Any organized formation, parade, procession, demonstration or assembly which may include persons, animals, vehicles, or any combination thereof, which is to assemble or travel in unison on any street, sidewalk or other public right-of-way owned or controlled by the City which does not comply with applicable traffic regulations, laws or controls. 2. Any organized assemblage of seventy-five (75) or more persons at any public place, property, or facility which is to gather for a common purpose under the direction or control of a person. 3. Examples of special events include, but are not limited to, concerts, parades, circuses, fairs, festivals, block parties, street fairs, community events, on the water activities (such as boat races), mass participation sports (such as marathons and other running events), athletic or sporting events, and community celebrations and observances conducted on public property or public rights of way. J. "Special events permit" shall mean the permit issued by the City Manager or designee after the applicant has met all applicable reviews and requirements set forth in this chapter. 5.12.040 Exemptions: The provisions of this chapter shall not apply to: A Funeral processions B. Groups required by law to be so assembled C. Pedestrian processions along a route that is restricted to sidewalks and crossing streets only at pedestrian crosswalks in accordance with traffic regulations and controls. D. Expressive activities. If practicable, the organizers should give notice to the City at least four (4) hours prior to the event informing the City of the date and time of the event and provide an estimate of the approximate number of persons who will be participating. E. Activities of state and federal governmental agencies, including military units, which are performed within the scope of such agency's duties and functions. F. Events conducted by the City of Moses Lake 5.12.050 Administration: The City Manager shall, after consultation with appropriate departments and agencies, have discretionary authority regarding special event permits. The City Manager may approve, modify, or condition an application for a special events permit in accordance with the principles of this chapter. 5.12.060 Permit Required: A Any person desiring to conduct or sponsor a special event on public property or which will necessitate the use of the public right-of-way shall first obtain a special events permit. B. Any event subject to the provisions of this chapter that is staged without complying with all conditions of this chapter shall be subject to closure by the City Police Department. 5 .12. 070 Permit Fee and Deposit -Exemptions: A The fee for issuance of a special events permit shall be set by resolution of the City Council. A clean-up deposit is required for applicants or sponsoring organizations of special events involving the sale of food or beverages for immediate consumption, the erection of structures, the use of horses or other animals, other than dogs and cats, or the use of fireworks or other incendiary devices, in an amount reasonably anticipated to be incurred in removing debris or litter caused by such special event as determined by the City Council. The clean-up deposit may be returned after the special event if the applicant or sponsoring organization cleans and restores the area used for the permitted event to the same condition as existed prior to the event. If the property used for the event has not been properly cleaned or restored, the clean- up deposit shall be applied toward the City's costs in cleaning up the permitted area. There may be requirements for police officers to control traffic, provide security, and protect people and property at additional costs. The Public Works Division may have additional costs for placing barricades, roadway preparation, and clean-up. B. No fee shall apply to a block party 5.12.080 Prioritization of Permit Applications: When an event is proposed that would conflict with the time or location of another event, the following criteria shall guide the determination of priority for the special event: A. Whether a special event is being proposed for the same area or time as another event and, if so, whether multiple events can be reasonably accommodated given the location and resources, and if not, giving priority to the first event for which a permit application is submitted; provided, that either an event sponsored by the City of Moses Lake or a bona fide nonprofit organization that has previously occurred in the same general location or at the same approximate time of year shall have priority; provided further, that the nonprofit organization submits a timely and complete permit application for the special event. B. Whether timing or location of an event might conflict with other projects and activities, for example, road work or a construction project. C. History of the event or of other events held by a sponsoring party as related to safety, security, and compliance with permit conditions. 5.12.090 Permit Application and Issuance: A. A special event application as provided by the Administration Department shall be completed and submitted at least sixty (60) days prior to the event. Applications submitted less than sixty (60) days prior to the event may be accepted if the Administration Department finds that there is adequate time to properly process the request, that all requirements of the permit can be met without undue strain on City resources and the date and venue are available for use. B. If required by the City, the permittee shall provide the City with proof of commercial general liability insurance as required in section 5.12.140 below. C. The City Manager or designee shall issue the special event permit once the application has been approved after review of appropriate departments to include Police, Fire, Public Works, Parks, Community Development, and others as determined by the City Council, and the applicant has agreed in writing to comply with the terms and conditions of the permit. D. The City Manager or designated appointee shall approve, conditionally approve, or deny an application based on the recommendations of City departments involved in the review process. 5.12.100 Permit requirements: A. Special event uses are to be temporary and approved for a particular zoning district by the Community Development Director. B. Temporary signage and temporary structures will be allowed subject to provisions of this code pursuant to the interpretive authority and discretion of the Community Development Director. C. Requests for temporary parking facilities for special events and street closures for special events shall be subject to provisions of this code pursuant to the interpretive authority and discretion of the Police Chief. Street closures for any portion of a state highway or right-of-way shall be subject to state requirements and approvals. D. Requests for fire and emergency medical services shall be subject to requirements and interpretive authority and discretion of the City's Fire Department. E. Requests for police services shall be subject to provisions of this code pursuant to the interpretive authority and discretion of the Police Chief. F. Expenses for fire, police, medical services, parks, and public works crews needed for coverage and cleanup at the special event shall be prepaid and the responsibility of the permittee, even if the permit fee has been waived. If the actual cost for City services and equipment on the date( s) of the event is greater than the estimated cost, the applicanUsponsor will be billed for the difference. G. Adequate sanitation and other required health facilities shall, as required by applicable statutes and the Grant County Health District, be provided or made available in or adjacent to any public assembly areas. H. Use of City water beyond incidental and typical consumptive uses, such as use of City water to run a water toy or water feature, shall require prepayment for such use in an amount to be determined by the City Manager. 5.12.110 Permit Conditions: The City Manager may condition the issuance of a special event permit by imposing reasonable requirements concerning time, place, and manner of the event; and such requirements as are necessary to protect the safety and rights of persons and property and the control of traffic. 5.12.120 Denial of Application: A special event permit may be denied based upon a determination that: A. The event would endanger public safety or health B. The proposed event would seriously inconvenience or impair the general public's use of public property, services or facilities C. The event would unreasonably infringe upon the rights of abutting properties D. The event would conflict with another proximate event or interfere with construction or maintenance work in the immediate vicinity E. There is not sufficient qualified safety personnel or other necessary City staff to accommodate the event F. The applicant failed to complete the application form after being notified of the additional information or documents required G. Information contained in the application of supplemental information requested from the applicant is found to be false in any material detail H. The applicant cannot meet, or is unwilling to meet, all of the requirements of this chapter or any special conditions imposed by any of the reviewing agencies I. Other issues in the public interest were identified by the City Manager, City Council, or City Official J. Failure to prepay expenses, fees, charges, deposits, insurance or bonds K. The proposed event is scheduled to occur at a route or location adjacent to a school or class during a time when such school or class is in session, and the noise created by the activities of the event would substantially disrupt the educational activities of the school or class L. The purpose of the proposed event is to incite crime or the overthrow of the government by force or the event would engage in or encourage participants to engage in illegal acts M. The primary purpose of the special event is for advertising products, goods, or events that are for private profit, and the special event is primarily for private profit. The prohibition against advertising any product, goods, or event shall not apply to signs identifying organizations or sponsors furnishing or sponsoring exhibits or structures used in the special event. 5.12.130 Indemnification: A. Prior to the issuance of the special event permit, the applicant must agree to reimburse the City for any costs incurred by the City in repairing damage to City property occurring in connection with the permitted event. B. In consideration of being permitted to produce this special event or activity or use of any City property or facilities in connection with this activity, the applicant ("indemnitor") agrees to the following: 1. The indemnitor hereby agrees to release, indemnify and hold harmless the City of Moses Lake from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attorney fees to establish the City's right to indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The indemnitor agrees to reimburse the City for any loss, theft of, or damage to City property, equipment and/or facilities. 3. The indemnitor agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by the Fire Department as safe for the particular event or facility. 4. The indemnitor expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, notwithstanding, the balance shall continue in full legal force and effect. 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. Changes to the detailed program require immediate notification to City. 5.12.140 Insurance required: A. As required by the City Manager, the permittee shall provide the City with proof of commercial general liability insurance generally in the amount of at least one million dollars ($1 ,000,000) (combined single limits per occurrence), two million dollars ($2,000,000) aggregate, and an endorsement naming the City of Moses Lake as an additional insured must be provided . If food or nonalcoholic beverages are sold or served at the event, the policy must also include an endorsement for product liability. If alcoholic beverages are sold or served at the event, the policy must also include an endorsement for host liquor liability. If the event involves athletic or other types of active participants, the policy must include participant coverage. If vehicles are used for other than nominal and standard commute purposes, a policy of business automobile liability, on an insurance industry standard form or equivalent including coverage for owned, non-owned, leased or hired vehicles, or equivalent coverage. The City Manager and the City's risk manager may require additional endorsements or higher limits depending upon the proposed activity. Such insurance shall be primary to, and non- contributory with, any insurance maintained by the City. B. Certificates of insurance shall be submitted to the City for approval directly from the insuring agency via postal mail, fax or email. The insurance policy shall be written on an occurrence basis, shall name the City as an add itional insured, shall be written for a period not less than twenty-four (24) hours prior to the event and extending for a period not less than twenty-four (24) hours following the completion of the event, and shall contain a provision prohibiting cancellation of the policy except upon thirty (30) days' written notice to the City. Acceptability of insurance, including coverage types and limits, is subject to approval by the City's risk administrator. 5.12.150 Revocation or Suspension: A A special events permit issued under this chapter shall be temporary, shall vest no permanent rights in the applicant, and may be immediately revoked or suspended by the City Manager or City Council if: 1. The applicant has made a misstatement of material fact in the information supplied; the applicant has failed to fulfill a term or condition of the permit in a timely manner; or the check submitted by the applicant in payment of the fee for a permit has been dishonored 2. The applicant requests the cancellation of the permit or cancels the event 3. The activity endangers or threatens persons or property, or otherwise jeopardizes the health, safety or welfare of persons or property 4. The activity conducted is in violation of any of the terms or conditions of the special events permit 5. An emergency or supervening occurrence requires the cancellation or termination of the event in order to protect the public health or safety 6. The applicant fails to prepay expenses. B. The City shall refund the permit fee in the event of a revocation caused by an emergency or supervening occurrence; the City shall refund the balance of the fee, less the actual costs incurred if the cancellation occurs at the request of an applicant who is in compliance with this chapter. C. If any event, use, or occupancy for which the permit has been revoked is not immediately discontinued, the City Manager or designee may remove any structure or obstruction, or cause to be made, without obligation to do so, such repairs upon the structure or obstruction as may be necessary to render the same secure and safe, or adjourn any special event. The cost and expense of such removal, repair or adjournment shall be assessed against the permittee, including all professional fees associated with enforcement of the collection of the same. 5.12.160 Appeal procedure: Any party, including the applicant, may appeal the City Manager's decision to grant or deny a permit. A written appeal must be received by the Finance Director within ten (10) days after a written decision. The written notice of appeal shall set forth the specific grounds for the appeal and attach any relevant documents for consideration. A hearing shall be held by the Community Development Director not more than ten (10) business days after the receipt of the request for a hearing. The Finance Director shall give the appellant reasonable notice of the appeal hearing to the applicant and appellant (if not the applicant). The applicant shall have the right to attend said hearing and present evidence. Any hearing under this chapter shall be conducted during normal business hours, on an informal basis. A record of the hearing, including the date of hearing, who was present, and the findings made as to whether or not the decision was consistent with the approval criteria, shall be made in writing. The written finding shall be filed with the Community Development Director or designee. Any party may appeal the Community Development Director's decision to the City Manager. The City Manager shall render a decision on whether or not the decision of the Community Development Director was consistent with the approval criteria. The decision of the City Manager shall be final. 5.12.170 Waiver of Application Deadline -Waiver of fees. insurance and performance requirements for special events protected under the First and Fourteenth Amendments to the U.S. Constitution: A Upon a showing of good cause the City Manager shall consider an application that is filed after the filing deadline, if there is sufficient time to process and investigate the application and obtain police and other services for a special event protected under the First and Fourteenth Amendments to the U.S. Constitution primarily involving political or religious activities intended for the communication or expression of such ideas. Good cause can be demonstrated by the applicant showing that the circumstances that gave rise to the permit application did not reasonably allow the participants to file within the time period prescribed and that the event is for the purpose of exercising the right of free speech. B. An application for a special event protected under the First and Fourteenth Amendments to the U.S. Constitution shall be processed promptly without charging a fee that impermissibly infringes on constitutionally protected rights and without imposing terms and conditions or performance requirements that impermissibly infringe on constitutionally protected rights. C. The City Manager may waive or reduce the insurance requirements under this chapter if the applicant or an officer of the sponsoring organization signs a verified statement that s/he believes the event's purpose is First Amendment expression, and that the cost of obtaining insurance is so financially burdensome that it would constitute an unreasonable burden on the right of First Amendment expression. The statement shall include the name and address of two insurance agents or other source of insurance coverage contacted to determine insurance premium rates for insurance coverage. 5.12.180 Penalty for violation Any person, association, firm, partnership, or corporation that violates any of the provisions of this chapter shall be guilty of a civil infraction and shall be subject to a C-_ penalty. Each day or portion of a day in which a violation is committed constitutes a separate offense. 5.12.190 Severability: If any part, provision or section of this chapter is held to be void or unconstitutional, all other parts not expressly so held shall continue in full force and effect. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney