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07262016 Part 1__________________________________________________________________________________________________ _________________________________________________________________________________________________ Moses Lake City Council Todd Voth, Mayor | Karen Liebrecht, Deputy Mayor | Bill Ecret, Council Member | Ryann Leonard, Council Member | David Curnel, Council Member | Don Myer, Council Member | Mike Norman, Council Member July 26, 2016 – 6:00 pm Study Session Study Session – 6:00 pm 2017 Revenue Budget Presented by City Manager John Williams Summary: To discuss the revenue budget for 2017 and compare to past years budget. The purpose of the study session is to allow the city council to discuss matters informally and in greater detail than permitted at formal council meetings. While all meetings of the council are open to the public, study sessions discussions are generally limited to the council, city staff and consultants. City Council Meeting Agenda Call to Order – 7:00 pm Roll Call Pledge of Allegiance Summary Reports: #1 Mayor’s report • Proclamation – John Wayne Pioneer Trail – Presented by Deputy Mayor Karen Liebrecht • Appoint Council Representative – Grant County EDC Board of Directors • Appointment - Parks and Recreation Commission - Swinger Additional Business City Manager’s Report Citizen’s Communications – Identification Citizens who would like to address the council must complete one of the blue speaker request cards and submit it to the Executive Secretary. There is a (5) minute time limit per speaker. Page 2 – City Council meeting, July 26, 2016 Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #2 a. Approval of Minutes – July 12, 2016 b. Approval Bills and Checks Issued d. Renewal – Industrial Waste Discharge Permit No. 19 – Americold e. Renewal – Industrial Waste Discharge Permit No. 18 – Norco Old Business #3 Resolution – Amend 2017-2022 Six Year Transportation Improvement Program Motion Presented by Gary Harer, Municipal Services Director Summary: Council to review and adopt the 2017-2022 6 YR TIP New Business #4 Resolution - Request to Build on Unplatted Property – Chrisjen Enterprises, LLC Motion Presented by Gil Alvarado, Community Dev Dir / Deputy City Manager Summary: Council to review and accept resolution as presented #5 Ordinance – Amend 2016 Budget Presented by Bob Taylor, Finance Director Summary: Council to review and consider recommended adjustments to the 2016 Budget #6 Driveway Deviation – Lot 2 of S.L. & A. #1 Major Plat Motion Presented by Gary Harer, Municipal Services Director Summary: Council to review request made by Western Pacific Engineering and staff’s recommendation Administrative Reports • Update – Shoreline Master Program • Airport Layout Plan Council Communications and Reports Executive Session • RCW 42.30.110g – To review the performance of a public employee Adjournment PROCLAMATION THE PRESERVATION, MAINTENANCE AND IMPROVEMENT OF THE JOHN WAYNE PIONEER TRAIL WHEREAS: the John Wayne Pioneer Trail is a 285 mile long stretch of former railway roadbed that goes from the western slopes of the Cascade Mountains to the Idaho Border and is the longest rail trail in the United States; and WHEREAS: in 2002, the trail was designated a National Recreational Trail by the federal government; and WHEREAS: the Washington State Park Department and Washington State Department of Natural Resources currently own the land the trail sits on; and WHEREAS: the John Wayne Pioneer Trail transverses Grant County with an access point of the trail in Warden, Washington; and WHEREAS: the trail is used by hikers, cyclists and horse riders and other outdoor enthusiasts, including the John Wayne Pioneer Wagons and Riders Association for their annual "Ride Across Washington" event; and WHEREAS: proposed legislation would close a large section of the John Wayne Pioneer Trail from Malden to Lind, Washington and turn over control of the public land to adjacent private landowners; and WHEREAS: the closure of the trail would decrease recreational opportunities for citizens throughout the surrounding areas, and close a critical connection to the Columbia Basin area; and NOW, THEREFORE, be it resolved by the City Council of City of Moses Lake that the city expresses its support for the preservation of the John Wayne Pioneer Trail as well as the allocation of additional state resources for the maintenance and improvement of the trail east of the Columbia River. SIGNED AND SEALED this 261h day of July, 2016 Karen Liebrecht Deputy Mayor, City of Moses Lake To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT City Council John Williams, City Manager July 26, 2016 MOTION Grant County EDC Board of Directors -Council Representative Legislative History: I January 26, 2016 July 26, 2016 Motion The Grant County Economic Development Council Board of Directors is requesting the Mayor with a confirmation from Council to appoint a City Council Member to serve on the Grant County EDC Board of Directors. Background Council Member Mike Norman was appointed January 26, 2016 to serve on the board as a representative of the Moses Lake City Council and at this time, he has formally requested to step down from this position. His very busy schedule will not allow him to fulfil his three (3) year term. Mayor Todd Voth has selected Council Member Bill Ecret to fill this vacant position with the Grant County Economic Development Council Board of Directors for the remaining time of this term. Page 1of2 Fiscal and Policy Implications n/a Options _Dpti_o_n __ _ Results ---··-· • Appoint a Council Member to serve on As a voting member, business, property and the Grant County EDC Board of affairs of the Grant County EDC shall be Directors I managed under the direction of the Board of • Take no action. Staff Recommendation Directors. Loss of voting privileges for any business, property, and affairs of the Grant County EDC. Staff recommends Council confirm the Mayor's selection for a Council representative to serve the remaining time of the three (3) year term effective immediately on the Grant County Economic Development Council Board of Directors. Attachments A. Letter of Resignation -Council Member Mike Norman Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel Not applicable Page 2 of 2 Mr. Todd Voth, Mayor City of Moses Lake 401 S. Balsam Street Moses Lake, WA 98837 MICHAEL D NORMAN 123 E 9111 Ave. #1 Moses Lake~ WA 98837 June 18, 2016 RE: City Representative on the Grant County Economic Development Council Dear Mr. Mayor, Thank you for the opportunity to serve as the City's representative on the Grant County Economic Development Council. It is a privilege to serve in an organization that continues to enhance the economic lite of our community. Unfortunately, a change in my work schedule prevents me from giving the position the time and effort it deserves, and so, reluctantly, I must resign from the Council, effective Monday June 20, 2016. I am confident that there are other council members who can give the position the time, effort and dedication it deserves, and J request that you appoint one of them to replace me. Sincerely, /f;/ _,:;:'~. ,' tJ ' ~-···<~ .. / 1/. v~ />· /z. ;c., Michael D Norman, Councilmember City of Moses Lake 4(. Grant ''fES~~~ty Development Council January 20, 2016 Dear Mayor Voth, 6594 Patton Boulevard NE Moses Lake, WA 98837 Ph: 509.764.6579 Fax: 509.762.5161 www.grantedc.com r'CO '! The Grant County Economic Development Council would formally like to request representation from the Moses Lake City Council on our board of directors. It was our pleasure to work with the former Council Member Jon Lane. He was always working hard to help the City of Moses Lake grow and prosper and we would like to continue to have the City of Moses Lake have a presence on our board. Sincerely, \ , , , J I I ,. Emily Braunwart Business Recruitment Manager 509-764-6579 6594 Patton Blvd. NE Moses Lake, WA 98837 CITY OF MOSES LAKE July 26, 2016 TO: Council Members FROM: Mayor Todd Voth RE: Appointment to the Parks and Recreation Commission I have received an application requesting an appointment to the Parks and Recreation Commission from Ms .. .l\rin Swinger. I have decided to appoint Ms. Arin Swinger to a 4 year term on the Parks and Recreation Commission. Confirmation of the appointment by the City Council is necessary pursuant to MLMC 2.44.010. I am asking the City Council to confirm the appointment of Ms. Arin Swinger to the Parks and Recreation Commission. TV:sg cc: City Manager City Manager 764-3 701 · City Attorney 764-3703 · Community Development 764-3750 ·Finance 764-3717 · Fire 765-2204 Municipal Services 764-3783 ·Municipal Court 764-3701 ·Parks & Recreation 764-3805 ·Police 764-3887 ·Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579 ·Moses Lake, WA 98837-0244 · www.cityofml.com MOSES LAKE CITY COUNCIL July 12, 2016 The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Mayor Voth in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. Executive Secretary Sophia Guerrero called the roll. The following were: Present: Mayor Todd Voth, Deputy Mayor Karen Liebrecht, and Council members Bill Ecret, Don Myers, Mike Norman, David Curnel, and Ryann Leonard PLEDGE OF ALLEGIANCE: Darel Fuller, Chairman, Airport Advisory Committee, led the Council in the flag salute. SUMMARY REPORTS LODGING TAX ADVISORY COMMITTEE Daniel Ramarui, expressed an interest in serving on the Lodging Tax Advisory Committee. Action Taken: Mr. Ecret moved that the appointment of Daniel Ramarui be confirmed, seconded by Mr. Curnel, and passed unanimously. PRESENTATIONS Police Department: Kevin Fuhr, Police Chief, was introduced to the Council and took the oath of office. SERVICE AWARDS A Years of Service pin for 40 years of service with the City was given to Judy Thompson. A Years of Service pine for 30 years of service with the City was given to Gary Harer. A Years of Service pin for 20 years of service with the City was given to Andrew Bechyne. A Years of Service pin for 10 years of service with the City was given to Kyle McCain and Patrick Heeren. CITIZEN'S COMMUNICATIONS MUNICIPAL AIRPORT Darel Fuller, Chairman, Municipal Airport Commission, requested that 100' west of the Municipal Airport Road be included in the property administered by the Commission. The property would be designated for future aircraft and airport operations. CONSENT AGENDA Minutes: The minutes of the June 28 meeting were presented for approval. Approval of Claims, Prepaid Claims. Checks, and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of July 12, 2016 the Council does approve for payment claims in the amount of $1 ,032,636.57; prepaid claims in the amount of $16,352.13; claim checks in the amount of $865,637. 71 ; and payroll in the amounts of $362, 157. 73 and $3,658.55. Accept Work -Mae Valley Ser Project: Pipe of Washington has completed work on the Mae Valley Sewer Improvements -2015 Rebid. The work should be accepted and the 60 day lien period entered into. Action Taken: Mrs. Leonard moved that the Consent Agenda be approved, seconded by Mr. Curnel, and passed unanimously. CITY COUNCIL MINUTES: 2 July 12, 2016 PUBLIC HEARINGS SIX YEAR STREET TRANSPORTATION IMPROVEMENT PROGRAM: Gary Harer, Municipal Services Director, presented the Six Year StreetTransportation improvement Program. There was some discussion. The public hearing was opened. There were no comments, so the public hearing was closed. OLD BUSINESS ORDINANCE -CREATE 5.12 -SPECIAL EVENTS An ordinance was presented which creates an administrative process for approving or denying special events held within the City. The ordinance creating Chapter 5.12 of the Moses Lake Municipal Code entitled "Special Events" was read by title only. Gilbert Alvarado, Community Development Director, provided background information on the existing process and the proposals to streamline that process. There was considerable discussion by the Council. Action Taken: Mr. Ecret moved that the ordinance be adopted, seconded by Mr. Norman, and passed unanimously. EXECUTIVE SESSION The regular meeting was recessed at 7:34 p.m. and the Council met in a 30 minute executive session with the City Attorney under RCW 42.30.110 I to discuss potential litigation to which the agency, governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. The executive session was adjourned at 8:05 p.m. and the regular meeting was reconvened. SHORELINE MASTER PROGRAM The draft Shoreline Master Program was presented to Council. The Department of Ecology has proposed changes to the draft Shoreline Master Program which they felt are compliant with the Shoreline Management Act. If the Council is to consider an alternate Shoreline Manager program proposal as provided by the adoption process, an outside source will be need to be considered as staff does not have the expertise to address the concerns of the Department of Ecology , given the complexity of the issues. Staff recommended that the Council consider adoption of the Department of Ecology's proposed changes as presented. The Council directed staff to work with the staff of the Department of Ecology to detail the work that is to be provided in the Shoreline Master Program alternative proposal. Mark Fancher, 301 E. Inglewood, commended staff and the Planning Commission on the work that has been done on the Shoreline Master Program. Vicki Heimark, Chairman, Planning Commission, stated that the Planning Commission has met over 50 times on the Shoreline Master Program and encouraged the Council to continue the support of the Planning Commission. Charles Hepburn, Planning Commissioner, was in favor of the adoption of the Shoreline Master Plan as presented to the Council. Harold Hockstatter, 2104 Marina, commended the Council on its stand on the Shoreline Master Program. CITY COUNCIL MINUTES: 3 July 12, 2016 NEW BUSINESS RESOLUTION -BUILD ON UNPLATTED PROPERTY -GERBER A resolution was presented which allows Lee Gerber, Sagebrush Holding, LLC, to build on unplatted property located at 6171 S. Frontage Road. The resolution allowing Sagebrush Holding, LLC to build on unplatted property was read by title only. Gilbert Alvarado, Community Development Director, provided information on the request. Action Taken: Mr. Ecret moved that the resolution be adopted, seconded by Mr. Norman, and passed unanimously. RESOLUTION -ACCEPT DONATION -BUDU RACING A resolution was presented which accepts an $800 donation from Budu Racing. The funds will be used for recreation programs. The resolution accepting a cash donation of $800.00 from Rory and Deanna Muller of Budu Racing, LLC was read by title only. Action Taken: Mrs. Liebrecht moved that the resolution be adopted, seconded by Mr. Curnel, and passed unanimously. RESOLUTION -NUISANCE ABATEMENT -214 E. SEVENTH A resolution was presented which provides for the abatement of nuisances at 214 E. Seventh Avenue, owned by Matthew and Joan Schauerman. Katherine Kenison, City Attorney, requested that consideration of the resolution be continued to the next Council meeting as the property owners have stated they will have the nuisance abated within the next two weeks. She pointed out no additional notice of the hearing be provided to the property owners as they are in attendance at this meeting. Action Taken: Mrs. Ryan moved that the hearing be continued to the next meeting, seconded by Mrs. Liebrecht, and passed unanimously. RESOLUTION -NUISANCE ABATEMENT -2118 W. SPRUCE A resolution was presented which provides for the abatement of nuisances at 2118 W. Spruce, owned by Lorance Pence. The resolution determining that Lorance Pence is the owner of certain real property within the City; that a nuisance requiring abatement by City forces or forces contracted by the City exists on such property; and directing the use of such forces to abate the nuisance found was read by title only. Tina Jewell, Code Enforcement Officer, was sworn in and provided testimony concerning the nuisance violations. There was no other testimony. The hearing was closed. Action Taken: Mr. Curnel moved that the resolution be adopted, seconded by Mr. Norman, and passed unanimously. ADMINISTRATIVE REPORTS MUNICIPAL AIRPORT Gilbert Alvarado, Community Development Director, distributed the Municipal Airport Plan to the Council. In order to include the additional property requested by the Airport Commission, the airport layout plan map CITY COUNCIL MINUTES: 4 July 12, 2016 would have to be amended. COLVILLE CONFEDERATED TRIBES PROJECT Gilbert Alvarado, Community Development Director, mentioned that staff is working with the Tribe on a proposed municipal services agreement in order for them to connect to city services and discussing compensation for the lack of sales tax that wold be remitted to the City. COUNCIL COMMUNICATIONS -None The regular meeting was adjourned at 8:35 p.m. ATTEST Todd Voth , Mayor W. Robert Taylor, Finance Director DATE 7/20/16 TIME 10:55:14 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 07/26 /2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= D L T SOLUTIONS INC 00004305 0000077954 6, 072 . 77 AUTO CAD SUBSCRIPT RENEWAL ====================== TOTAL: 6,072.77 DAT ABAR 00007974 0000077998 57.67 MAIL UTILITY BILLS 0000077998 510.66 MAIL UTILITY BILLS 0000077998 510.66 MAIL UTILITY BILLS 0000077998 510.66 MAIL UTILITY BILLS 0000077998 510.66 MAIL UTILITY BILLS 0000077998 510.67 MAIL UTILITY BILLS ====================== TOTAL: 2,610.98 EMPLOYMENT SECURITY DEPT 00002624 0000077999 35,945.85 UNEMPLOY TAX ====================== TOTAL: 35,945.85 HOME DEPOT CREDIT SERVICES 00007824 0000077996 94.43 MISC SUPPLIES 0000077996 6.03 MISC SUPPLIES 0000077996 53.19 MISC SUPPLIES 0000077996 293.23 MISC SUPPLIES 0000077996 61. 21 MISC SUPPLIES 0000077996 135.16 MISC SUPPLIES 0000077996 59.27 MISC SUPPLIES ====================== TOTAL: 702.52 UMPQUA BANK 00007077 0000078006 888.01 REGIS, MEMBERSHIP DUES, T & S 0000078006 965. 00 REGIS, MEMBERSHIP DUES, T & S 0000077994 650.59 OFFICE, BREAKROOM, SUPPLIES 0000078003 1,245.99 BLDG DEPT CODE BOOKS 0000077994 59.14 OFFICE, BREAKROOM, SUPPLIES DATE 7/20/16 PAGE 2 TIME 10: SS: 14 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 07/26/2016 VENDOR NO Object Description Expenditure Account P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000077906 1,310.27 SUPPLIES/RESALE/TRAVEL 00000779S3 13.33 MISC SUPPLIES/STOVE/PERMIT/MTG 0000077906 247.09 SUPPLIES/RESALE/TRAVEL 0000077906 13.S7 SUPPLIES/RESALE/TRAVEL 0000077906 778. 90 SUPPLIES/RESALE/TRAVEL 0000077906 S33.79 SUPPLIES/RESALE/TRAVEL 0000077906 30.00 SUPPLIES/RESALE/TRAVEL 0000077906 181 .22 SUPPLIES/RESALE/TRAVEL 0000077906 408.90 SUPPLIES/RESALE/TRAVEL 0000077906 1,3S9.00 SUPPLIES/RESALE/TRAVEL 0000077906 232.46 SUPPLIES/RESALE/TRAVEL 0000077906 2S8.96 SUPPLIES/RESALE/TRAVEL 0000077906 6.4S SUPPLIES/RESALE/TRAVEL 0000077906 28.S7 SUPPLIES/RESALE/TRAVEL 0000077906 129.61 SUPPLIES/RESALE/TRAVEL 0000077906 46.62 SUPPLIES/RESALE/TRAVEL 0000077906 233.S7 SUPPLIES/RESALE/TRAVEL 00000779S7 206.00 MISCELLANEOUS 00000779S7 313. 99 MISCELLANEOUS 00000779S7 141. 83 MISCELLANEOUS 00000779S7 898.76 MISCELLANEOUS 00000779S7 309.00 MISCELLANEOUS 0000078033 281. 71 CREDIT PURCHASES / JUNE 0000078032 19.33 CREDIT PURCHASES / JUNE 0000078033 28.90 CREDIT PURCHASES / JUNE DATE 7/20/16 PAGE 3 TIME 10:55:14 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I N G 0 F 07 /26/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK 00007077 0000078034 0000078033 0000078035 0000078035 0000077994 0000077906 0000077911 0000077957 0000077957 0000078033 0000077906 0000077906 0000077906 0000077953 0000077953 0000077953 0000077953 0000078005 0000077953 0000077953 0000078033 0000078035 205.00 R & M / FIRE INSPECTOR 1 EXAM 431.58 CREDIT PURCHASES / JUNE 1,412.47 CREDIT PURCHASES / JUNE 556.10 CREDIT PURCHASES /JUNE 47.64 OFFICE, BREAKROOM, SUPPLIES 37.99 SUPPLIES/RESALE/TRAVEL 128.77 WELLNESS SUPPILES, WATER DEPT 167.44 MISCELLANEOUS 529.16 MISCELLANEOUS 207.77 CREDIT PURCHASES / JUNE 90 .73 SUPPLIES/RESALE/TRAVEL 714 .98 SUPPLIES/RESALE/TRAVEL 168 .02 SUPPLIES/RESALE/TRAVEL 74.69 MISC SUPPLIES/STOVE/PERMIT/MTG 10.78 MISC SUPPLIES/STOVE/PERMIT/MTG 225.79 MISC SUPPLIES/STOVE/PERMIT/MTG 75.69 MISC SUPPLIES/STOVE/PERMIT/MTG 81.99 MISC SUPPLIES 123.01 MISC SUPPLIES/STOVE/PERMIT/MTG 51.40 MISC SUPPLIES/STOVE/PERMIT/MTG 151.05 CREDIT PURCHASES / JUNE 468.38 CREDIT PURCHASES /JUNE DATE 7/20/16 TIME 10:55:14 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E ET I NG 0 F 07/26/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= UMPQUA BANK 00007077 0000078005 1,558.63 MISC SUPPLIES 0000078005 254.98 MISC SUPPLIES 0000078005 324.76 MISC SUPPLIES 0000077957 130.33 MISCELLANEOUS 0000078035 97.00 CREDIT PURCHASES / JUNE 0000077953 49.75 MISC SUPPLIES /STOVE/PERMIT/MTG 0000077953 466.91 MISC SUPPLIES/STOVE/PERMIT/MTG 0000077953 34.00 MISC SUPPLIES/STOVE/PERMIT/MTG TOTAL: 20,697.35 UNITED PARCEL SERVICE 00005456 0000077997 100.00 SERVICE CHARGES ====================== TOTAL: 100.00 ============================= REPORT TOTAL: 66,129.47 DATE WED, JUL 20, 2016, 10:55 AM TIME 10:55:19 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 UN C I L M E E T I NG 0 F 07/26/2016 TOTALS BY FUND FUND NO 000 102 103 116 410 490 493 498 501 517 519 528 GENERAL FUND TOURISM FUND NAME GRANTS AND DONATIONS STREET WATER/SEWER SANITATION STORM WATER AMBULANCE FUND UNEMPL COMP INS CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 21,093.00 37.99 2,006.87 135. 90 1,608.40 510.66 685.07 1,130 .10 35,945.85 2,138.37 277. 08 560.18 66,129.47 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $66,129.47 THIS 26TH DAY OF JULY, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 7/22/16 TIME 10:03:29 LAKE PAGE 1 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 07/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= AAA READYMIX INC 00000027 AG WEST DISTRIBUTING CO INC 00006842 AQUATIC SPECIALTY SERVICES 00007861 BASIN BARK 00006621 BASIN LOCK & SECURITY 00003714 BASIN SEPTIC SERVICES 00000166 BATTERY SYSTEMS 00004673 BOUND TREE MEDICAL LLC 00006022 BROWN INDUSTRIES 00004397 BUD CLARY FORD 00006454 BUD CLARY TOYOTA CHEVROLET 00000150 CASCADE ANALYTICAL INC 00005014 0000077913 427.01 ====================== TOTAL: 427.01 0000077897 89.31 TOTAL: 89.31 0000077901 12,364.27 ====================== TOTAL: 12,364.27 0000077915 31. 02 ====================== TOTAL: 31. 02 0000077916 6.47 ====================== TOTAL: 6.47 0000077977 458.58 ====================== TOTAL: 458.58 0000077914 21. 64 ====================== TOTAL: 21.64 0000078020 3,364.67 TOTAL: 3,364.67 0000077968 304.55 ====================== TOTAL : 0000077948 0000077948 304. 55 514.99 113.30 ====================== TOTAL: 000007794 7 0000077947 628 .29 1,158.14 62.31 ====================== TOTAL: 1,220.45 CONCRETE KIT REPAIR PULSAR BRIQUETI'ES RED LAVA ROCK KEYS SEPTIC SERVICE BATTERIES MEDICAL SUPPLIES YEARS OF SERVICE PINS COMPUTER MODULE/CORE/PROGRAM COMPUTER MODULE/CORE/PROGRAM MISC SUPPLIES MISC SUPPLIES DATE 7/22/16 TIME 10:03:29 C I T Y 0 F M 0 S E S L A K E PAGE 2 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 07/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CASCADE NATURAL GAS CORP 00000203 CEDAR STREET CLEANERS 00004655 CENTRAL MACHINERY SALES INC 00002779 CENTRAL MANUFACTURING INC 00005478 CENTRAL WASHINGTON CONCRETE 00003603 CITY OF MOSES LAKE 00008107 00008201 00008107 0000078040 2,342.22 ====================== TOTAL: 0000078009 0000078008 0000078008 TOTAL: 0000077946 2,342.22 8,851.57 89.08 16.50 8,957.15 616.12 ====================== TOTAL: 616 .12 0000077955 70.52 ====================== TOTAL: 0000077917 TOTAL: 0000077978 0000077978 70.52 644.17 644.17 294.03 314. 52 ====================== TOTAL: 608.55 0000078041 5.93 ====================== TOTAL : 5.93 0000077975 332.05 0000077975 174.00 0000077975 3,896.27 ====================== TOTAL: 4,402.32 0000078041 13. 92 0000078041 59.84 0000078041 4 71. 81 ====================== TOTAL: 545.57 WELL TESTING WELL DRILL 2015 SNS GAS USAGE NATURAL GAS SERVICE NATURAL GAS SERVICE UNIFORM MAINTENANCE MISC SUPPLIES ASPHALT PATCH MISC SUPPLIES MISC SUPPLIES EXCISE TAX WATER SERVICE WATER SERVICE WATER SERVICE EXCISE TAX EXCISE TAX EXCISE TAX DATE 7/22/16 TIME 10:03:29 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEETING 0 F 07/26/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CITY OF MOSES LAKE 00008201 0000077975 11,014.45 WATER SERVICE ====================== TOTAL: 11,014.45 00008107 0000078041 2.37 EXCISE TAX 000007804 1 98.59 EXCISE TAX ====================== TOTAL: 100.96 00008201 0000077975 1,314.50 WATER SERVICE ====================== TOTAL: 1,314.50 00008107 0000078041 17 . 71 EXCISE TAX ====================== TOTAL: 17.71 00008201 0000077975 2,328.21 WATER SERVICE 0000077975 1,052.76 WATER SERVICE 0000077975 3,477.86 WATER SERVICE 0000077975 187.12 WATER SERVICE 0000077975 719.11 WATER SERVICE 0000077975 530.46 WATER SERVICE 0000077975 2,082.09 WATER SERVICE 0000078039 1,155.84 WATER SERVICE ====================== TOTAL: 11,533.45 00008107 0000078041 37.50 EXCISE TAX ====================== TOTAL: 37.50 00008201 0000077975 226.99 WATER SERVICE ====================== TOTAL: 226.99 00008107 0000078041 17. 60 EXCISE TAX 0000078041 17.32 EXCISE TAX DATE 7/22/16 PAGE 4 TIME 10:03:29 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E E T I NG 0 F 07/26/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000078041 94.80 EXCISE TAX 0000078041 76.31 EXCISE TAX 0000078041 106.03 EXCISE TAX 0000078041 82.38 EXCISE TAX 0000078041 4.09 EXCISE TAX ====================== TOTAL: 398.53 00008201 0000077975 116. 53 WATER SERVICE 0000077975 229.85 WATER SERVICE 0000078039 5,433.54 WATER SERVICE 0000077975 2,069.77 WATER SERVICE 0000077975 100.53 WATER SERVICE ====================== TOTAL: 7,950.22 00008107 0000078041 90.96 EXCISE TAX ====================== TOTAL: 90.96 00008201 0000078039 3,382.13 WATER SERVICE ====================== TOTAL: 3,382.13 00008107 0000078041 30 I 591. 41 EXCISE TAX 0000078041 7,833.32 EXCISE TAX 0000078041 2,981.04 EXCISE TAX 0000078041 15,598.32 EXCISE TAX 0000078041 .82 EXCISE TAX 0000078041 45.19 EXCISE TAX ====================== TOTAL: 57,050.10 00008201 0000077975 1,734.69 WATER SERVICE DATE 7/22/16 TIME 10:03:29 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A 8 U L A T I 0 N 0 F C L A I M S T 0 8 E A P P R 0 V E D C 0 UN C I L MEETING 0 F 07/26/2016 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Obj ect Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ====================== TOTAL: 1,734.69 00008107 000007 8041 1,109.34 EXCISE TAX ====================== TOTAL: 1,109.34 00008201 0000077975 461. 95 WATER SERVICE ====================== TOTAL: 461.95 00008107 0000078041 8.25 EXCISE TAX 0000078041 1,198.39 EXCISE TAX 0000078041 1,113 .70 EXCISE TAX 0000078041 72 .67 EXCISE TAX 0000078041 28.28 EXCISE TAX 0000078041 53.59 EXCISE TAX 0000078041 4.09 EXCISE TAX 0000078041 29.55 EXCISE TAX ====================== TOTAL: 2,508.52 00008201 0000077975 285.34 WATER SERVICE 0000077975 954.72 WATER SERVICE 0000077975 457.40 WATER SERVICE 0000078039 162. 30 WATER SERVICE 0000077975 390.53 WATER SERVICE 0000077975 893.59 WATER SERVICE 0000077975 205.63 WATER SERVICE 0000077975 98.82 WATER SERVICE ====================== TOTAL: 3,448.33 COLUMBIA BASIN DAILY HERALD 00000210 0000077944 48.00 ADVERTISING DATE 7/22/16 TIME 10:03:29 C I T Y 0 F M 0 S E S L A K E PAGE 6 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 07/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= COLUMBIA BASIN MACHINE 00000211 COLUMBIA FORD 00007 929 COMMERCIAL TIRE 00005968 CONCESSIONS SUPPLY 00006286 CONFLUENCE HEALTH 00005069 CONSOLIDATED ELECTRIC DIST 00000819 CROWN ENTERPRISES 00004916 CROWN PAPER & JANITORIAL 00007120 DAVID HELMS 00002805 DEPT OF LABOR & INDUSTRIES 00007860 ====================== TOTAL: 48.00 0000077987 33.29 ====================== TOTAL: 0000076606 0000076606 33.29 32,840.16 32,506.60 ====================== TOTAL: 65,346.76 0000077919 122.89 TOTAL: 122.89 0000077898 285.31 ====================== TOTAL: 0000077961 0000077961 0000078017 285. 31 105 .00 105.00 67.57 ====================== TOTAL: 0000077918 0000077918 277. 57 12.26 31. 56 ====================== TOTAL : 43.82 0000077950 5.92 TOTAL: 5.92 0000077988 54 .90 ====================== TOTAL: 54 .90 0000078012 91. 55 ====================== TOTAL: 91. 55 0000077924 21. so MOTOR COUPLING 2016 POLICE SUVS 2016 POLICE SUVS TIRES SNS CONCESSION RESALE CDL EXAMS CDL EXAMS PRE-EMPLOYMENT / HARRIS MISC SUPPLIES MISC SUPPLIES SUPPLIES JANITORIAL SUPPLIES PRESC CO-PAY BOILER INSPECTIONS DATE 7/22/16 TIME 10:03:29 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEET I NG 0 F 07/26/2016 Expenditure Account PAGE 7 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= E F RECOVERY 00007244 EASTERN CASCADE DIST 00006909 ELVIS SWISHER 00002623 ENERSPECT MEDICAL SOLUTIONS 00005239 FABER INDUSTRIAL SUPPLY 00000501 FASTENAL COMPANY 00007372 FERNO 00003265 FOOD SERVICES OF AMERICA 00007168 FREDERICK HAYNES 00000730 GALLS, LLC 00000133 TOTAL: 0000078028 0000078028 0000078028 TOTAL: 0000077942 21. so 3,354.00 636.90 125.96 4,116.86 115.00 ====================== TOTAL: 115. 00 0000078013 52.56 TOTAL: 52.56 0000078022 1,059.69 ====================== TOTAL: 1,059.69 0000077979 26.91 ====================== TOTAL: 26.91 0000077989 711 . 87 ====================== TOTAL: 711. 87 0000078016 266.54 ====================== TOTAL: 0000077949 0000077949 266.54 64.62 5,330.60 ====================== TOTAL: 5,395.22 0000078011 361. 90 ====================== TOTAL: 361. 90 0000077952 3,063.24 AMBULANCE BILLING / JUNE AMBULANCE BILLING / JUNE AMBULANCE BILLING / JUNE DRINKING WATER PRESC CO-PAY PHILIPS MRX BATTERIES MISC SUPPLIES MISC SUPPLIES BACKREST MOUNT SNS CONCESSION RESALE/SUPPLIES SNS CONCESSION RESALE/SUPPLIES DENTAL CO-PAY MISCELLANEOUS UNIFORMS DATE 7/22/16 TIME 10:03:29 CITY OF MOSES LAKE PAGE 8 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M EE T I NG 0 F 07/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= GENERAL FIRE APPARATUS INC 00004002 GRAINGER PARTS OPERATIONS 00002755 GRANITE CONSTRUCTION COMPANY 00006488 GRANT CO SOLID WASTE DEPT 00000640 GRANT COUNTY ECON DEV COUNCIL 00005738 HACH COMPANY 00000712 HEIMAN FIRE EQUIPMENT 00006634 HUNTWORK ENTERPRISE 00006612 INLAND PIPE & SUPPLY COMPANY 00003727 0000078037 0000078037 9.70 363.91 ====================== TOTAL: 3,436.85 0000078031 3,884.40 ====================== TOTAL: 3,884.40 0000077986 130.95 0000077986 32.37 0000077986 227.56 0000077986 194.94 0000077986 4,038.80 ====================== TOTAL: 4,624.62 0000077921 169.34 ====================== TOTAL: 169.34 0000077974 26,537.70 ====================== TOTAL: 26,537 .70 0000077963 20.00 TOTAL: 20.00 0000077922 884.80 ====================== TOTAL: 884.80 0000078029 263.21 ====================== TOTAL: 263.21 0000077908 4,735 .23 ====================== TOTAL: 4,735.23 0000077980 143.29 UNIFORM BELT UNIFORM BELT FIRE HOSE MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DRAIN ROCK LANDFILL DUMPING FEES PUD LUNCHEON REAGENf SET, CHLORINE MISC FIRE EQUIPMENT WALK-IN COOLER REPAIRS MISC SUPPLIES DATE 7/22/16 PAGE 9 TIME 10:03:29 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEETING 0 F 07/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= JERRYS AUTO SUPPLY 00005835 KATHERINE L KENISON PS 00006980 KONICA MINOLTA BUSINESS SOL 00007194 LAD IRRIGATION COMPANY INC 00001101 LAKESIDE DISPOSAL & RECYCLING 00003188 M 1 TANKS 00003919 MAYFIELD FITNESS 00007251 MIKE'S PLUMBING 00004522 MINATANI COMPANY 00006659 MOSES LAKE AUTO WRECKING 00002994 0000077931 0000077931 4.88 11.28 ====================== TOTAL: 159.45 0000077981 120.48 0000077981 639.01 0000078015 18 .44 0000077923 196 .72 ====================== TOTAL: 974.65 0000077970 6,908.94 ====================== TOTAL: 6,908.94 0000077973 161. 25 ====================== TOTAL: 161. 25 0000077990 238.56 TOTAL: 238.56 0000077902 15.03 TOTAL: 15.03 0000077648 29 .13 ====================== TOTAL: 29 .13 0000077971 1,845.30 ====================== TOTAL: 1,845.30 0000077926 431.60 ====================== TOTAL: 431. 60 0000078004 431.60 ====================== TOTAL: 431.60 0000077928 16.19 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES GAS CAN MISC SUPPLIES PROF SERVICE/CITY ATTY MAINT AGREE/CH COPIER SERVICE CALL-WELL 11 SNS RECYCLING -JUNE 2016 ADJUSTMENT RING SERVICE EXERCISE EQUIP EXCAVATE WATER SERVICE EXCAVATE WATER SERVICE REPAIR SUPPLIES/CREDIT MEMO DATE 7/22/16 PAGE 10 TIME 10:03:29 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 07/26/2016 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MOSES LAKE AUTO WRECKING 00002994 MOSES LAKE SOCCER TOTS 00007063 MOSES LAKE STEEL SUPPLY 00001268 NORCO ENTERPRISES INC 00006590 NORTH CENTRAL LABORATORIES 00005653 NORTHSTAR CHEMICAL INC 00006113 OASIS AUTO SPA 00004834 OREILLY AUTO PARTS 00004593 OXARC INC 00001412 PARAMOUNT SUPPLY COMPANY 00006725 0000077928 1,057.42 REPAIR SUPPLIES/CREDIT MEMO ====================== TOTAL: 1,073.61 0000078036 276.00 BASEBALLTOTS CAMP INSTRUCTION ====================== TOTAL: 0000077982 0000077982 0000077929 TOTAL: 0000078027 TOTAL: 0000077930 276.00 21.02 MISC SUPPLIES 9.19 MISC SUPPLIES 202.63 MISC SUPPLIES 232.84 110.82 MEDICAL OXYGEN 110 .82 828.43 LAB SUPPLIES ====================== TOTAL: 828.43 0000077880 6,175 .00 SODIUM HYPOCHLORITE TOTAL: 6,175.00 0000077932 492. 75 CAR WASHES-JUNE TOTAL: 492.75 0000077991 7.81 WIPER/BRAKE FLUID/CR MEMO ====================== TOTAL: 0000077984 0000077984 0000077933 0000077933 7.81 507.35 MISC SUPPLIES 46.67 MISC SUPPLIES 168 .24 MISC SUPPLIES/WELDER RENTAL 215.80 MISC SUPPLIES/WELDER RENTAL ====================== TOTAL: 938.06 00000779 35 21 .39 MISC SUPPLIES DATE 7/22/16 TIME 10:03:29 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN C I L M E ET I NG 0 F 07 /26/2016 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= PARKSON CORP 00006891 PUBLIC SAFETY TESTING 00005085 QUALITY CONTROL SERVICES INC 00003744 QUILL CORPORATION 00004811 RAINBOW FLYING SERVICE 00003974 REDFLEX TRAFFIC SYSTEMS 00004837 SAFARILAND LLC 00004703 SEA WESTERN INC 00001879 SHIRTBUILDERS INC 00004022 ====================== TOTAL: 21.39 0000077934 4,208.11 SPIRAL BRUSHES/SHOE GUIDES ====================== TOTAL: 0000077967 0000077967 400.00 SUBSCR FEES/TESTING 350.00 SUBSCR FEES/TESTING ====================== TOTAL: 750.00 0000077936 210.00 SCALE & BALANCE CALIBRATION ====================== TOTAL: 0000078014 0000078014 0000078018 0000078014 0000078018 TOTAL: 0000077937 210.00 10.34 MISC OPERATING SUPPLIES 77.85 MISC OPERATING SUPPLIES 83.43 OFFICE SUPPLIES 59.10 MISC OPERATING SUPPLIES 83 .44 OFFICE SUPPLIES 314.16 400.00 LAWN CARE CONTRACT ====================== TOTAL: 400.00 0000077964 TOTAL: 0000077951 895.00 ====================== TOTAL: 0000078021 0000078021 895.00 600.97 54,424 .76 ====================== TOTAL: 0000078002 269 .97 PROF SERV/RED LIGHT TICKETS REGISTRATION COMPRESSOR / SMALL EQUIPMENT COMPRESSOR / SMALL EQUIPMENT SNS STAFF SHIRTS DATE 7/22/16 TIME 10:03:29 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L M E E T I NG 0 F 07/26/2016 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SHRED IT 00003144 SPECIALTY WELDING INC 00006084 SPECTRUM COMMUNICATIONS 00002691 SUPPLYWORKS 00003053 TALX UC EXPRESS 00000062 TATUM LAWN CARE 00005928 THE ICE HOUSE 00008042 0000078023 0000078023 192.19 192.19 ====================== TOTAL: 654.35 0000077972 6 .25 0000077972 6.25 0000077972 12 .50 0000077972 12.50 0000077972 12.50 0000077972 4.17 0000077972 4.16 0000077972 4 .17 ====================== TOTAL: 62.50 0000078024 1,361.70 ====================== TOTAL: 0000077938 TOTAL: 0000077992 0000077992 l, 361. 70 97.02 97.02 835.26 184.48 ====================== TOTAL: 1,019.74 0000077962 375.00 ====================== TOTAL: 375.00 0000077966 431. 60 TOTAL: 431.60 0000077995 128.70 ====================== TOTAL: 128.70 UNIFORM SHIRTS UNIFORM SHIRTS RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION RECORDS DESTRUCTION WELDING / TRAINING TOWER TECH TIME-MINI UHF CONNECTOR JANITORIAL SUPPLIES JANITORIAL SUPPLIES UNEMPLOY CLAIMS ADMIN EXCAVATE WATER SERVICE ICE RESALE/CASCADE CAMPGROUND DATE 7/22/16 TIME 10:03:29 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 UN CI L MEET ING 0 F 07/26 /2016 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= THOMAS R CRAGHEAD 00002731 TIM RICH CONSULTING LLC 00003351 TRAFFIC SAFETY SUPPLY COMPANY 00003726 TROPHIES BY LAKE BOWL 00005415 UTIL UNDRGRND LOCATION CENTER 00004598 VALLEY ATHLETICS 00006626 VERIZON WIRELESS 00002107 VISION CLINIC 00006995 0000078010 243.81 PRESC CO-PAY ====================== TOTAL: 243.81 0000077939 420.00 CONTROLLER-TROUBLESHOOTING ====================== TOTAL: 420.00 0000077940 24,911.35 LANE MARKINGS ====================== TOTAL: 24,911.35 0000077969 88.48 SIGNS/NAME TAGS TOTAL: 88.48 000007790 4 0000077904 0000077904 59.77 UNDERGROUND UTILITY LOCATES 59.77 UNDERGROUND UTILITY LOCATES 59.77 UNDERGROUND UTILITY LOCATES ====================== TOTAL: 179.31 0000077910 401. 93 BASELINE MARKING DUST 0000077910 401. 93 BASELINE MARKING DUST ====================== TOTAL: 803.86 0000077965 40.01 CELL PHONE SERVICE 0000077965 25.57 CELL PHONE SERVICE 0000077965 681. 59 CELL PHONE SERVICE 0000077965 40.01 CELL PHONE SERVICE 0000077965 80.02 CELL PHONE SERVICE 0000077965 40.01 CELL PHONE SERVICE 0000077965 40.01 CELL PHONE SERVICE 0000077965 40.01 CELL PHONE SERVICE TOTAL: 987.23 DATE 7/22/16 TIME 10:03:29 C I T Y 0 F M 0 S E S L A K E PAGE 14 XAPPRVD TABULATION OF CLAIMS TO BE APPROVED C 0 UN C I L M E E T I NG 0 F 07/26/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= W S DARLEY & COMPANY 00004231 WASHINGTON STATE PATROL 00002249 WEINSTEIN BEVERAGE COMPANY 00005990 WESTERN SYSTEMS 00006838 WILSON ENGINEERING 00007286 XYLEM DEWATERING SOLUTIONS INC 00001505 ZEBEC OF NORTH AMERICA 00008007 ZIGGYS #13 00006567 0000078025 79.00 ====================== TOTAL: 79.00 0000078030 966.79 ====================== TOTAL: 0000077943 0000077943 966.79 877. 61 561. 92 ====================== TOTAL: 1,439.53 0000077912 2,173.92 0000077909 1,244.90 0000077912 1,324.14 0000077912 849.79 ====================== TOTAL: 5,592.75 0000077 941 465.93 ====================== TOTAL : 465.93 0000077903 2,653.00 ====================== TOTAL: 2,653.00 0000077362 55, 811. 06 TOTAL: 55, 811. 06 0000077907 1,034.18 ====================== TOTAL: 1,034.18 0000077945 4.10 ====================== TOTAL: 4.10 ============================= REPORT TOTAL: 454,279.41 RESPIRATOR LENSE INSERT FIRE SHELTERS REGISTRATION REGISTRATION RESTROOM/CLEANING SUPPLIES SNS CONCESSION RESALE RESTROOM/CLEANING SUPPLIES RESTROOM/CLEANING SUPPLIES DIAGNOSE/REPAIR CAMERA PROFESS SERV WWTF IMPROV 2016 GODWIN PUMP TRAILER LIFEGUARD TUBES MISC SUPPLIES DATE FRI, JUL 22, 2016, 10:03 AM TIME 10:03:31 TOTALS BY FUND FUND NO --------- 000 103 116 410 477 490 493 495 498 501 517 519 528 C I T Y 0 F M 0 S E S TAB U LA TION OF CLAIMS C 0 U N C I L M E E T I N G FUND NAME -------------------------------------- GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER WATER SEWER CONSTRUCTION SANITATION STORM WATER AIRPORT AMBULANCE FUND UNEMPL COMP INS CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW LAKE TO BE APPROVED 0 F 07/26/2016 AMOUNT -------------- 158, 301. 55 2,449 .20 33,577.54 62, 021.50 4,995.22 42,140.19 2,989.82 874 .21 11,946 .03 375.00 302.21 125 , 191.19 9,115.75 454 ,279.41 VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C L A I M S A P P R 0 V A L * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED , AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $454,279.41 THIS 26TH DAY OF JULY, 2016 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * To: From: Date: Proceeding Type: Subject: • First Presentation: • Second Presentation • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director July 26, 2016 Motion Renewal -Industrial Waste Discharge Permit No. 19 -Americold Legislative History: July 26, 2016 Motion Attached is a copy of the proposed Industrial Waste Discharge Permit No. 19 for the Americold facility. Staff discussed the permit with representatives from Americold and then prepared the waste discharge permit, which closely resembles the permit that has been issued by the Department of Ecology. Will Russell, Facility Service Manager representing Americold, has signed the proposed permit. Background Americold is a significant Industrial User and is required to have an Industrial waste discharge permit from the Department of Ecology and the City of Moses Lake. All discharge permits expire in five years and are required to be renewed to continue discharging to the City's wastewater system. Fiscal and Policy Implications None Options ---·----·------~ptio!:! __ ··-·-·-··-------···-·~1··-----···-··--·-__!!~~~l~s _____ , ___ . ___ ·-··· .. • Authorize the City Manager to Execute Americold will be authorized to continue the permit discharging their wastewater to the City's system. • Take no action. Staff Recommendation Americold would be required to find another method to discharge their wastewater. Staff recommends City Council to authorize the City Manager to execute the waste discharge permit for Americold. Attachments A. Copy of the proposed industrial wastewater permit No. 19 Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None Introduction CITY OF MOSES LAKE INDUSTRIAL WASTE DISCHARGE PERMIT NO. 19 AmeriCold Corporation 3245 Road N NE Moses Lake, Washington 98837 Effective Date: June 1, 2016 Expiration Date: May 3 1, 2021 This wastewater discharge permit is issued by the City of Moses Lake (City) to AmeriCold Corporation (Permittee). This permit is compatible with Permit No.ST-008124 issued by Washington State Department of Ecology (Ecology). This permit authorizes the Permittee to discharge process wastewater from their Moses Lake facility at 3245 Road N NE to the City's POTW in accordance with the conditions of this permit. The permit becomes effective as of the date signed. General Conditions 1. All discharges and activities authorized by this permit shall be consistent with the terms and conditions of this permit. The discharge of any wastewater with discharge rates or characteristics that exceed this permit shall constitute a violation of the tenns and conditions of this permit. Whenever the Permittee refuses to take corrective action or continues to violate terms and conditions of this permit, the City may impose civil penalties; terminate this permit, or both. Termination of this permit may require disposal of the process wastewater in some manner other than into the private sewer or side sewer tributary to the POTW, at the expense of the Permittee. 2. All facility changes that could result in a significant deviation in the permitted characteristic of pollutants discharged to the POTW shall be reported to the City. Significant adverse deviations in characteristics of pollutants shall be submitted to the City for review and approval before discharging to the POTW. No significant change shall be made until plans have been approved by the City, and a new or modified pennit has been issued. This permit does not authorize new connections, increased flows or significant changes. 3. The diversion or bypass of any discharge from any pre-treatment facility, utilized by the Permittee to maintain compliance with the terms of this permit, is prohibited, except where unavoidable to prevent loss oflife, severe property damage, or as provided in the SPECIAL CONDITIONS of this permit. The procedures outlined in Paragraph 4 of the GENERAL CONDITIONS shall be followed in the event of such a diversion or bypass to the POTW. 4. In any event that causes a violation of the discharge rates or characteristics authorized by this permit, the Permittee shall take the following actions: a. Immediately stop, contain, and clean up the unauthorized discharge and correct the problem. b. Immediately notify the City so steps can be taken to prevent damage to the POTW. c. Submit a written report within fifteen (15) business days of the event, describing the breakdown, the actual quantity and quality of the resulting discharge, the corrective action taken, and the steps taken to prevent a recurrence. d. Pay reasonable costs incurred by the City that are associated with a breakdown, accident, or other cause that is attributable to such event. e. Pay a penalty for each occurrence of non-conformance with the conditions of this permit, as may be assessed in accordance with the Moses Lake Municipal Code. AmeriCold Corporation Discharge Permit No. 19 Page 1 General Conditions (continued) 5. Compliance with the above requirements does not relieve the Permittee from responsibility to maintain continuous compliance with the conditions of this permit or the resulting liability for failure to comply. 6. The Permittee shall adequately maintain and efficiently operate all treatment and control facilities or systems installed or used by the Permittee to achieve compliance with the terms and conditions of this permit. 7. If any of the following findings have been discovered or reported to the City, the City will provide a written notice to the Permittee. The written notice by the City will describe the findings and any actions that will be taken by the City or required of the Permittee. In addition to actions previously described in Item 4, the permit may be amended, suspended, or revoked in whole or in part. Within ten ( 10) business days of receiving the written notice, the Permittee may request a hearing before the City Council, to dispute the findings or to request a revision to actions described. The City Council's determination will be final. a. Violation of any terms or conditions of this permit. b. Obtaining this permit by misrepresentation or failure to fully disclose all relevant facts. c. A change in any condition that requires a permanent reduction or elimination of wastewater discharge to the POTW. 8. The Permittee shall allow authorized representatives of the City to perform the following actions: a. Enter portions of the premises where effluent sources, disposal systems, or records are kept. If an escort for the premises is requested by either the City or the Permittee, the Permittee shall provide the escort. b. Inspect monitoring equipment and monitoring methods required by this permit. c. Sample any effluent or pollutants that discharge to the POTW. d. Review test results and test methods. 9. The Permittee shall comply with all current federal, state, and local statutes, ordinances, and regulations. If the State's Waste Discharge Permit is revised to require more stringent limits on the Permittee's discharge to the POTW, the requirements of this permit may be revised by the City by providing written notice to the Permittee. 10. Within ten (10) business days ofreceiving the written notice ofrevisions by the City, the Permittee may request a hearing before the City Council, to dispute the revisions. Depending on the magnitude of the changes, the Permittee, City, and Ecology may negotiate a compliance schedule that will allow the Permittee to implement the required revisions over a specified period. 11. This permit does not authorize discharge into public waters of Washington State. Any discharge to public waters of Washington State is subject to applicable regulations administered by Ecology. 12. Costs incurred by the City in handling, treating, monitoring, and disposing of the Permittee's process wastewater shall be borne by the Permittee in the rate structure set forth by the City. The City may set forth the various fees in accordance with the Moses Lake Municipal Code. 13. The Permittee shall submit an application for permit renewal at least 180 days prior to the expiration date of the permit. In the event that the City does not respond within the allotted 180 day period, the existing permit shall remain in force until the revised permit is issued. 14. The Permittee shall pay fees associated with this permit as established by the Moses Lake Municipal Code. The City may revoke this permit if the permit fees are not paid. AmeriCold Corporation Discharge Permit No. 19 Page 2 Special Conditions To determine the level of corrosion attributable to the process wastewater discharge, the City may require the Permittee to develop a corrosion monitoring system. The system shall consist of metal samples or other material placed in pipes, wet wells of pump stations, and other appropriate locations affected by the process wastewater discharge. By comparing the rate of corrosion with the rate of control samples placed in wastewater not affected by the process wastewater discharge, any increases in the rate of corrosion may be monitored. Such analyses of samples shall be carried out periodically by a firm experienced in corrosion testing and evaluation. All analyses and tests shall be at the Pennittee's expense. Such analyses and tests shall be performed in a manner and at locations that are acceptable to both the Permittee and the City. Based upon the analyses, the Permittee shall pay for damages to the POTW, and for additional protective measures to the POTW, including any or all of the following items: installation of cathodic protection systems; installation of protective linings for pipes, manholes, and tanks; replacement of equipment, pipes, and appurtenances; structural modifications; and other measures as directed by the City. The biological and physical operations at the City's wastewater treatment plant shall not be impaired by the Permittee's wastewater discharge. The City's wastewater treatment plant is an extended aeration activated sludge system. Processes at the plant include influent pH & conductivity monitoring, grit removal, aeration, clarification, solids removal, flow measurement, ultraviolet (UV) disinfection, and infiltration. If the City determines that any biological or physical processes in the wastewater treatment plant are negatively impacted by the Permittee's process wastewater discharge, the Permittee shall immediately take actions on the Permittee's operations to ensure proper operation of the wastewater treatment plant. Effluent Limits During the period of this permit, the Permittee is authorized to discharge process and sanitary wastewater to the POTW, subject to the specified flow, concentration, and monitoring requirements. Process wastewater shall be monitored and discharged to the POTW and shall not exceed a maximum peak daily flow of 150 gallons per minute and a maximum monthly average of39,400 gallons per day. The effluent limits for the discharge to the POTW are shown in Table 1: Effluent Limits, Outfall No. 00 l. Outfall No. 001 is the manhole upstream from the POTW prior to the introduction of the sanitary sewer. Limits of effluent characteristics that are not specifically listed in this permit shall be as set forth in City of Moses Lake Municipal Code, Chapter 13.05, Sewer Regulations, as of the date of this permit. 1n order to meet the effluent limits, the Permittee shall provide facilities as specified herein. When required, pretreatment and storage facilities shall be designed and operated by the Permittee in a manner such that the wastewater is in compliance with the flow and concentration limits established herein. During emergency conditions, or when the effluent cannot meet the conditions of this permit, the Permittee shall divert the flow, collect the wastewater, and re-treat the effluent. If the effluent limits cannot be achieved by the onsite treatment system, the Permittee shall collect the effluent and send it off site for disposal in accordance with applicable regulations. Beginning on the date of issuance and lasting thru the expiration date of this permit, the Permittee is authorized to discharge process wastewater to the POTW subject to the following limits: TABLE 1: Effluent Limits, Outfall 001 Parameter A vera2e Monthly • Maximum Daily b Maximum Peak Daily Flow 3 9, 400 gallons per dav ( 1md) 150 gallons per minute (Q"Dm) Biochemical Oxygen Demand ---300 Milligrams/Liter (mg/L) ---(BOD5) Total Suspended Solids (TSS) ---350 Milligrams/Liter (mg/L) --- Total Dissolved Solids (TDS) c --------- Oil and Grease (Non Polar) 100 Milligrams/Liter (mg/L) ------ Parameter I Minimum I Maximum pH I 6.0 I 11.0 Average Monthly effluent limit means the highest allowable average of daily discharges over a calendar month. To calculate the discharge value to a compare to the limit, you add the value of each daily discharge measured during the calendar month and divide this sum by the total number of daily discharges measured. Maximum Daily effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a b calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day. For other units of measurement. the daily discharge is the average measurement of the pollutant over the day. This does not apply to pH. c Effluent Limitation for TDS may be developed in the future if the City of Moses Lake's Dunes POTW continues to show increase in the amount of IDS in the eround water. AmeriCold Corporation Discharge Permit No. 19 Page 3 Monitoring Requirements The Permittee shall monitor the wastewater and production according to the following schedule: Table 2: Effluent Monitoring Req uirements Outfall 001-Process Wastewater to POTW, Dunes Treatment Plant Parameter Units Samoling Freauencv Samole Tvoe Flow (Daily Max) Gallons per day (GPD) Continuous a Metered Flow (Peak) Gallons per minute (GPM) Continuous a Metered pH (min, max) Standard Units (S.U.) Continuous a Metered Temperature (daily Max) OF Continuous a Metered Conductivity (min, max) Umhos/cm Continuous a Metered Biochemical Oxygen Demand mg/L; lbs per day 1/quarter d 24-Hour Time Composite c (BODs) Calculated Total Suspended Solids (TSS) mg/L; lbs per day I/quarter d 24-Hour Time Composite c Calculated Total Dissolved Solids (TDS) mg/L; lbs per day I/quarter d 24-Hour Time Composite c Calculated Oil and Grease (Non Polar) mg/L I/quarter d 24-Hour Time Composite c Calculated Arsenic (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Cadmium (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Copper (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Lead (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Mercury (total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Molybdenum (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Nickel (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Selenium (Total) 0 µg/L I/quarter d 24-Hour Time Composite c Calculated Zinc (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated · Calcium (Total) b µg/L I/quarter d 24-Hour Time Composite c Calculated Sodium (Total) 0 µg/L I/quarter d 24-Hour Time Composite c Calculated Magnesium (Total)0 µg/L I/quarter d 24-Hour Time Composite c Calculated Continuous means the uninterrupted except for brief length of time for calibration, power failure, or unanticipated equipment repair or a maintenance. Sample shall be taken six times a day when continuous monitoring is not possible. For pH and Conductivity measurements, the Permittee shall sample twice per day when continuous monitoring is not possible. b The Permittee may request a reduction of the sampling frequency of these parameters ifthe follow the "Request for Reduction in monitoring" section of this permit. 24 hour composite samples may be comprised of flow-proportional samples collected by an electronically controlled device or 6 grab c samples composited over 24 hour period of time. Samples must be collected prior to the discharge to the City of Moses Lakes' Dunes POTW. The defrost wastewater must be proportionally sampled. d I/quarter means Februarv, May, August and November of each year. Submit results by the 151" day of the month following sampling AmeriCold Corporation Discharge Permit No. 19 Page 4 Sampling and Analytical Procedures Samples and measurements taken to meet the requirements of this permit shall be representative of the volume and nature of the monitoring parameters, including representative samples of unusual discharges or discharge conditions such as bypasses, upsets, and maintenance-related conditions affecting effluent quality. Sampling and analytical methods used to meet the water and wastewater monitoring requirements specified in this permit shall conform to the latest revision of the following rules and documents unless otherwise specified in this permit or approved in writing by Ecology. a. Guidelines Establishing Test Procedures for the Analysis of Pollutants Contained in 40 CFR part 136 b. Standard Methods for the Examination of Water and Wastewater (APHA) Flow Measurement, Field Measurement, and Continuous Monitoring Devices The Permittee Shall: 1. Select and use appropriate flow measurement, field measurement, and continuous monitoring devices and methods that are consistent with accepted scientific practices. 2. Install, calibrate, and maintain these devices to ensure the accuracy of the measurements is consistent with the accepted industry standard, the manufacturer's recommendation, and approved O&M manual procedures for the device and the waste stream. 3. Calibrate continuous monitoring instruments weekly, unless a longer period is acceptable to the City, based on monitoring records. a. Must calibrate continuous pH measurement instruments using a grab sample analyzed in the lab with a pH meter calibrated with standard buffers and analyzed within 15 minutes of sampling. 4. Use field measurement devices as directed by the manufacturer. Reagents shall not be used beyond their expiration dates. 5. Establish a calibration frequency for each device or instrument in the O&M manual that conforms to the frequency recommended by the manufacturer. 6. Calibrate flow-monitoring devices at least once per year, or as otherwise specified by the manufacturer. 7. Maintain calibration records for at least three years. Reporting and Record Requirements The Permittee shall monitor and report in accordance with the conditions set forth in this permit. Falsification of the information submitted to Ecology or to the City is a violation of the terms and conditions of this permit. Monitoring results required by this permit shall be either submitted by E-mail or by paper form by the 15th day of the month following the sampling period. A copy of the DMR in Ecology "Paris'· format will be accepted so long as it is accompanied by the electronic signature form. Submit a copy of the DMR by the 15th day of the month following the monitoring period to: AmeriCold Corporation ~astewater Division Supervisor City of Moses Lake P.O. box 1579 or Moses Lake, WA 98837 tpfluger@cityofrnl.com & ncortez@cityofrnl.com Discharge Permit No. 19 Page 5 Records Retention Records of all monitoring information shall be retained by the Permittee for at least three (3) years, and longer as required by litigation or as requested by the City. Such information shall include all calibration and maintenance records, all original recordings for continuous monitoring instrumentation, and copies of all reports required by this permit. Laboratory accreditation The Permittee shall ensure that all monitoring data is prepared by a laboratory registered or accredited under the provisions of Chapter 173-50 WAC, "Accreditation of Environmental Laboratories". However, flow, temperature, settleable solids, conductivity, pH, and internal process control parameters are exempt from the accreditation requirements of Chapter 173-50; but, the Permittee shall obtain accreditation for conductivity and pH if accreditation or registration is required for other parameters. Request for Reduction in Monitoring The Permittee may request a reduction of the sampling frequency after twelve (12) months of monitoring. The City will review each request, and if approved, the reduction will be either included when the permit is reissued, or by a permit modification. To request a reduction in the sampling frequency, the Permittee shall provide the following to the City: I. Provide a written request. 2. Clearly state the parameters for which reduced monitoring is requested. 3. Clearly state the justification for the requested reduction. Waste Preventative Practices The following methods shall be used by the Permittee to reduce or eliminate contaminant loading to the POTW: I. Chemicals shall be stored in a manner that will prevent entry of these solutions into the POTW or waters of the state. All chemicals shall be stored using best management practices. 2. Pretreatment and storage systems shall be maintained continuously by the Permittee, in satisfactory and effective operational condition, and shall be accessible to the City at all times. 3. The Permittee shall designate a representative whose responsibilities shall include the operation and maintenance of pretreatment and storage facilities, monitoring requirements, permit compliance, and all other aspects of the process wastewater discharge. The City may contact the designated representative, at any time, to discuss matters related to the process wastewater discharge to the POTW. 4. The Permittee is liable for all damages directly attributable to its wastewater discharge, exclusive of normal wear and tear. Permittee shall not be jointly and severally liable for the damage caused by any other party, but shall only be liable for its pro-rata share of damages that are directly attributable to the Permittee's wastewater discharge. Attributable damages include those that may be caused by the wastewater collection system, pump stations, wastewater treatment plant, receiving water degradation, or any combination of these items. 5. In the event that a hazardous petroleum or radioactive material spill reaches the POTW, the Permittee shall notify the City immediately. AmeriCold Corporation Discharge Permit No. 19 Page 6 Reporting Permit Violations The Permittee shall take the following actions when a non-emergency violation of permit conditions is discovered: l. Immediately stop, contain, and cleanup unauthorized discharges; or otherwise stop the noncompliance and correct the problem. 2. Contact the City within 24-hours by phone or E-mail. Emergencv Contact Information 1. Tony Pfluger, Wastewater Division Supervisor 2. Public Works Administration Office 3. Multi-Agency Communications Center Non-Emergency Contact Information l. Tony Pfluger, Wastewater Division Supervisor 2. Public Works Administration Office 764-3966 or tpfluger@cityofml.com 764-3951 911 emergency 764-3966 or tpfluger@cityofml.com 764-3951 3. Multi-Agency Communications Center 762-1160 non-emergency (for emergency, call 911) Permittee Contact information The Permittee authorizes the following personnel to be contacted regarding this permit. 1. Will Russell, Facility Service Manager 509-554-6554 or will.russell@americold.com The Permittee shall notify the City whenever the contact(s) shown are revised. AmeriCold Corporation Discharge Permit No. 19 Page 7 Glossary Citv: The City of Moses Lake, a municipal corporation of the State of Washington, or its duly authorized agents or representatives. Composite Sample: A mixture of grab samples collected at the same sampling point at different times. formed either by continuous sampling or by mixing discrete samples. May be time-composite (collected at constant time intervals) or flow-proportional (collected either as a constant volume at time intervals proportional to stream flow or collected by increasing the volume of each aliquot as the flow increased while maintaining a constant time interval between the aliquots. Constituent: Any of the pollutants or potential pollutants found in the process wastewater. Effluent Limits: Flow, concentration, pH and mass loading limits for wastewater discharged to the POTW by the Permittee. Environmental Protection Agency: Federal environmental regulatory agency. Egualization Basin: The Permittee's final containment structure for process wastewater to be discharged to the POTW. Hazardous Material: Any of the dangerous or extremely dangerous wastes identified in the Washington Administrative Code Chapter 173-303. Monitoring: The program of flow and constituent determination outlined to insure compliance with the effluent limits and to define the flow and constituent levels in an expanded scope for the wastewater discharged to the POTW. Permittee: AmeriCold Corporation POTW: The system of gravity sewers, force mains, pumps stations, and wastewater treatment plant owned by the City. Pre-treatment and Storage: The facilities designed, constructed, and operated by the Permittee to alter process wastewater, prior to discharging to the POTW, to comply with the effluent limits. Process Wastewater: Water discharged as a by-product of any of the various industrial processes. Radioactive Waste: Any materials defined as radioactive in the Washington Administrative Code, Title 246 or appropriate Federal regulations. Sanitary Wastewater: Wastewater generated by non-industrial activities, typically, domestic wastewater. AmeriCold Corporation Discharge Permit No. 19 Page 8 .... In witness whereof, the parties hereto have caused this permit to be executed in duplicate by their respectively authorized officers or representatives. CITY OF MOSES LAKE Municipal Services Department 40 l South Balsam P. 0. Drawer 1579 Moses Lake, WA 98837 John Williams, City Manager AmeriCold Corporation 3245 Road N NE MOSES LAKE, WASHINGTON 98837 By: ---t>h ..... · -)~l R-u~~-1-l-l,-F-ac_i_lity-?""'e,_rv_ic-e~\t«-an-a-ge_r_ AmeriCold Corporation Date _____ _ Date 7 ~ ( (_ • { b Discharge Permit No. 19 Page 9 To: From: Date: Proceeding Type: Subject: • First Presentation: • Second Presentation • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director July 26, 2016 Motion Renewal -Industrial Waste Discharge Permit No. 18 -Norco Moses Lake Air Separation Facility Legislative History: I July 26, 2016 I Motion Attached is a copy of the proposed Industrial Waste Discharge Permit No. 18 for the Norco Moses Lake Air Separation Facility. Staff discussed the permit with representatives from Norco and then prepared the waste discharge permit, which closely resembles the permit that has been issued by the Department of Ecology. Sean Welch, Plant Manager, has signed the proposed permit. Background Norco is a significant Industrial User and is required to have an Industrial waste discharge permit from the Department of Ecology and the City of Moses Lake. All discharge permits expire in five years and are required to be renewed to continue discharging to the City's wastewater system. Fiscal and Policy Implications None Options ----·-·-··· __ Qpt~~~·-··--·--·----.. --.·--····--l····-·-·-···--------·--·· Results -···----···-.. ·-······- • Authorize the City Manager to Execute i Norco will be authorized to continue the permit 'I discharging their wastewater to the City's system. Take no action. I Norco would be required to find another • I method to discharge their wastewater. Staff Recommendation Staff recommends City Council to authorize the City Manager to execute the waste discharge permit for Norco. Attachments A. Copy of the proposed industrial wastewater permit No. 18 Lega I Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None Introduction CITY OF MOSES LAKE INDUSTRIAL WASTE DISCHARGE PERMIT NO. 18 Norco Moses Lake Air Separation Facility 2757 Road N N.E. Moses Lake, Washington 98837 Effective Date: May 1, 2014 Expiration Date: April 30, 2019 This wastewater discharge pennit is issued by the City of Moses Lake (City) to Norco Air Separation Facility (Permittee). This pennit is compatible with Penn it No.ST-0008114 issued by Washington State Department of Ecology (Ecology). This pennit authorizes the Pennittee to discharge process and sanitary wastewater from their Moses Lake facility at 2883 Road N N.E. to the City's POTW in accordance with the conditions of this pennit. The permit becomes effective as of the date signed. General Conditions I. All discharges and activities authoriz:ed by this pennit shall be consistent with the terms and conditions of this permit. The discharge of any wastewater with discharge rates or characteristics that exceed this permit shall constitute a violation of the tenns and conditions of this permit. Whenever the Permittee refuses to take corrective action or continues to violate terms and conditions of this permit, the City may impose civil penalties, terminate this permit, or both. Tennination of this permit may require disposal of the process wastewater in some manner other than into the private sewer or side sewer tributary to the POTW, at the expense of the Permittee. 2. All facility changes that could result in a significant deviation in the permitted characteristic of pollutants discharged to the POTW shall be reported to the City. Significant adverse deviations in characteristics of pollutants shall be submitted to the City for review and approval before discharging to the POTW. No significant change shall be made until plans have been approved by the City, and a new or modified permit has been issued. This permit does not authorize new connections, increased flows or significant changes. 3. The diversion or bypass of any discharge from any pre-treatment facility, utilized by the Pennittee to maintain compliance with the terms of this permit, is prohibited, except where unavoidable to prevent loss of life, severe property damage, or as provided in the SPECIAL CONDITIONS of this permit. The procedures outlined in Paragraph 4 of the GENERAL CONDITIONS shall be followed in the event of such a diversion or bypass to the POTW. 4. In any event that causes a violation of the discharge rates or characteristics authorized by this permit, the Pennittee shall take the following actions: a. Immediately stop, contain, and clean up the unauthorized discharge and correct the problem. b. Immediately notify the City so steps can be taken to prevent damage to the POTW. c. Submit a written report within fifteen (15) business days of the event, describing the breakdown, the actual quantity and quality of the resulting discharge, the corrective action taken, and the steps taken to prevent a recurrence. d. Pay reasonable costs incurred by the City that are associated with a breakdown, accident, or other cause that is attributable to such event. e. Pay a penalty for each occurrence ofnon-confonnance with the conditions of this permit, as may be assessed in accordance with the Moses Lake Municipal Code. Norco Air Separation Facility Discharge Pennit No. 18 Page J . ; . General Conditions (continued> 5. Compliance with the above requirements does not relieve the Permittee from responsibility to maintain continuous compliance with the conditions of this permit or the resulting liability for failure to comply. 6. The Permittee shall adequately maintain and efficiently operate all treatment and control facilities or systems installed or used by the Permittee to achieve compliance with the terms and conditions of this permit. 7. If any of the following findings have been discovered or reported to the City, the City will provide a written notice to the Pennittee. The written notice by the City will describe the findings and any actions that will be taken by the City or required of the Permittee. In addition to actions previously described in Item 4, the permit may be amended, suspended, or revoked in whole or in part. Within ten (10) business days of receiving the written notice, the Permittee may request a hearing before the City Council, to dispute the findings or to request a revision to actions described. The City Council's determination will be final. a. Violation of any terms or conditions of this permit. b. Obtaining this permit by misrepresentation or failure to fully disclose all relevant facts. c. A change in any condition that requires a permanent reduction or elimination of wastewater discharge to the POTW. 8. The Permittee shall allow authorized representatives of the City to perform the following actions: a. Enter portions of the premises where effluent sources, disposal systems, or records are kept. If an escort for the premises is requested by either the City or the Permittee, the Permittee shall provide the escort. b. Inspect monitoring equipment and monitoring methods required by this permit. c. Sample any effluent or pollutants that discharge to the POTW. d. Review test results and test methods. 9. The Permittee shall comply with all current federal, state, and local statutes, ordinances, and regulations. If the State's Waste Discharge Permit is revised to require more stringent limits on the Permittee's discharge to the POTW, the requirements of this permit may be revised by the City by providing written notice to the Pennittee. I 0. Within ten (I 0) business days of receiving the written notice of revisions by the City, the Permittee may request a hearing before the City Council, to dispute the revisions. Depending on the magnitude of the changes, the Permittee, City, and Ecology may negotiate a compliance schedule that will allow the Permittee to implement the required revisions over a specified period. 11. This permit does not authorize discharge into public waters of Washington State. Any discharge to public waters of Washington State is subject to applicable regulations administered by Ecology. 12. Costs incurred by the City in handling, treating, monitoring, and disposing of the Permittee's process wastewater shall be borne by the Permittee in the rate structure set forth by the City. The City may set forth the various fees in accordance with the Moses Lake Municipal Code. 13. The Permittee shall submit an application for permit renewal at least 180 days prior to the expiration date of the permit. In the event that the City does not respond within the allotted 180 day period, the existing permit shall remain in force until the revised permit is issued. 14. The Permittee shall pay fees associated with this permit as established by the Moses Lake Municipal Code. The City may revoke this pennit if the permit fees are not paid. Norco Air Separation Facility Discharge Pennit No. 18 Page2 ... Spedal Conditions To detennine the level of corrosion attributable to the process wastewater discharge, the City may require the Pennittee to develop a corrosion monitoring system. The system shall consist of metal samples or other material placed in pipes, wet wells of pump stations, and other appropriate locations affected by the process wastewater discharge. By comparing the rate of corrosion with the rate of control samples placed in wastewater not affected by the process wastewater discharge, any increases in the rate of corrosion may be monitored. Such analyses of samples shall be carried out periodically by a finn experienced in corrosion testing and evaluation. All analyses and tests shall be at the Permittee's expense. Such analyses and tests shall be performed in a manner and at locations that are acceptable to both the Pennittee and the City. Based upon the analyses, the Pennittee shall pay for damages to the POTW, and for additional protective measures to the POTW, including any or all of the following items: installation of cathodic protection systems; installation of protective linings for pipes, manholes, and tanks; replacement of equipment, pipes, and appurtenances; structural modifications; and other measures as directed by the City. The biological and physical operations at the City's wastewater treatment plant shall not be impaired by the Permittee's wastewater discharge. The City's wastewater treatment plant is an extended aeration activated sludge system. Processes at the plant include influent pH & conductivity monitoring, grit removal, aeration, clarification, solids removal, flow measurement, ultraviolet (UV) disinfection, and infiltration. If the City determines that any biological or physical processes in the wastewater treatment plant are negatively impacted by the Permittee's process wastewater discharge, the Pennittee shall immediately take actions on the Permittee's operations to ensure proper operation of the wastewater treatment plant. Effluent Limits During the period of this permit, the Permittee is authorized to discharge process and sanitary wastewater to the POTW, subject to the specified flow, concentration, and monitoring requirements. Process and sanitary wastewater shall be monitored and discharged to the POTW and shall not exceed a maximum daily flow of76,500 gallons per day and a maximum Peak Daily of 53 gallons per Minute. The effluent limits for the discharge to the POTW are shown in Table I: Effluent Limits, Outfall No. I. Limits of effluent characteristics that are not specifically listed in this pennit shall be as set forth in City of Moses Lake Municipal Code, Chapter 13.05, Sewer Regulations, as of the date of this permit. In order to meet the effluent limits, the Permittee shall provide facilities as specified herein. When required, pretreatment and storage facilities shall be designed and operated by the Pennittee in a manner such that the wastewater is in compliance with the flow and concentration limits established herein. During emergency conditions, or when the effluent cannot meet the conditions of this pennit, the Permittee shall divert the flow, collect the wastewater, and re-treat the effluent. If the effluent limits cannot be achieved by the onsite treatment system, the Permittee shall collect the effluent and send it off site for disposal in accordance with applicable regulations. Beginning on the date of issuance and lasting thru the expiration date of this permit, the Permittee is authorized to discharge process and sanitary wastewater to the POTW subject to the following limits: TABLE I: Emuent Limits Outfall 001 Parameter Mu:imum Dally • Maximum Peak Daily Row 16.SOO Gallons ner dav CGPDl S3 ll.Rllons ntt minute CGPM) Bromine. Total 2 m1>ll - Total Dissolved Solids ITDS) 1,300 mg/I; SOI lbs/day - Total Su"""'nded Solids CTSSl 350 ml!/l - Oil and Grease <HEM) lOOm&ll . Parameter Minimum Maximum pH 6.0 11.0 Maximum Daily effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the dav. For other units of measurement. the daily disch81"2e is the averue measurement of the oollutant over the dav. This does not aoolv to oH. Norco Air Separation Facility Discharge Pennit No. J 8 Page3 ... Monitoring Requirements The Pennittee shall monitor the wastewater and production according to the following schedule: Table %:Monitoring Requirements, Outfall 001 -Process Wastewater to POTW, Dunes Treatment Parameter Units Sampling Point Sampling Frequency Sample Type Flow(max) Gallons/day (GPD) Sampling Manhole • Continuous • Metered Flow(peak) Gallons/minute (GPM) Sampling Manhole • Continuous • Metered Temoerature (maxl "F Sampling Manhole • Continuous • Metered Conductivity Umhos/cm Sampling Manhole • Continuous • Metered pH (min, max)d s.u. Sampling Manhole • Continuous • Metered Bromine (Total) m211 Samoline Manhole • I/month 24-Hour Time Composite b Total Dissolved Solids mg/I; lbs/day 24-Hour Time Composite b lTDSl Sampling Manhole • I/month Total Suspended Solids mg/I; lbs/day 24-Hour Time Composite b lTSSl Sampling Manhole • I/month Oil and Grease m2'1 Samoling Manhole • I/month 24-Hour Time Comoosite b Arsenic (Tota() 110/I Sampling Manhole • I/month 24-Hour Time Composite b Cadmium (Total) 111!/1 Samoling Manhole • I/month 24-Hour Time Composite b Copper (Total) 111!/1 Samoline Manhole • I/month 24-Hour Time Composite b Lead (Total) 111!/1 Samoline Manhole • I/month 24-Hour Time Comoosite b Mercury (Total) µg/I Samoline Manhole • I/month 24-Hour Time Comoosite b Molybdenum (Total) µg/I Samoline Manhole • I/month 24-Hour Time Composite b Nickel (Total) µgll Samoline. Manhole • I/month 24-Hour Time Comoosite b Selenium (Total) µgll Samoline. Manhole • I/month 24-Hour Time Composite b Zinc (Total) µgll Samoline. Manhole • I/month 24-Hour Time Composite b Magnesium (Total) µgll Sampling Manhole • I/month 24-Hour Time Composite b Calcium (Total) µg/I Sampling Manhole • I/month 24-Hour Time Composite b Sodium (Total) µgll Sampling Manhole • I/month 24-Hour Time Composite b Continuous means the uninterrupted except for brieflength of time for calibration, power failure, or unanticipated equipment a repair or maintenance. Sample shall be taken four times a day when continuous monitoring is not possible. For pH and Conductivity measurements, the Permittee shall sample twice per day when continuous monitorin2 is not oossible. b 24-hour Composite samples must be comprised of a flow-proportional samples collected by electronically controlled devise. Samples must be collected orior to the discharge to the City of Moses Lakes' Dunes POTW. c Samole Manhole has all the orocess wastewater flowin2 throu2h it Domestic wastewater is senarate from the nrocess wastewater. d The Permittee must reoort the instantaneous maximum and minimum pH monthlv. Do not avera2e oH Norco Air Separation Facility Discharge Pennit No. 18 Page4 . . . Sampling and Analvtical Procedures Samples and measurements taken to meet the requirements of this pennit shall be representative of the volume and nature of the monitoring parameters, including representative samples ofunusuaJ discharges or discharge conditions such as bypasses, upsets, and maintenance-related conditions affecting effluent quality. Sampling and analytical methods used to meet the water and wastewater monitoring requirements specified in this permit shall confonn to the latest revision of the following rules and documents unless otherwise specified in this permit or approved in writing by Ecology. J. Guidelines Establishing Test Procedures for the Analysis of Pollutants Contained in 40 CFR part 136 2. Standard Methods for the Examination of Water and Wastewater (APHA) Flow Measurement, Field Measurement. and Continuous Monitoring Devices The Permittee shall: I. Select and use appropriate flow measurement, field measurement, and continuous monitoring devices and methods that are consistent with accepted scientific practices. 2. Install, calibrate, and maintain these devices to ensure the accuracy of the measurements is consistent with the accepted industry standard, the manufilcturer's recommendation, and approved O&M manual procedures for the device and the waste stream. 3. Calibrate continuous monitoring instruments weekly, unless a longer period is acceptable to the City, based on monitoring records. 4. Use field measurement devices as directed by the manufacturer. Reagents shall not be used beyond their expiration dates. S. Establish a calibration frequency for each device or instrument in the O&M manual that conforms to the frequency recommended by the manufacturer. 6. Calibrate flow-monitoring devices at least once per year, or as otherwise specified by the manufacturer. 7. Maintain calibration records for at least three years. Norco Air Separation Facility Discharge Pennit No. 18 Pages Reporting and Record Requirements The Pennittee shall monitor and report in accordance with the conditions set forth in this pennit. Falsification of the information submitted to Ecology or to the City is a violation of the terms and conditions of this permit. Monitoring results required by this permit shall be either submitted by E-mail or by paper form by the I 5th day of the month following the sampling period. A copy of the DMR in Ecology "Paris .. format will be accepted so long as it is accompanied by the electronic signature form. Submit a copy of the DMR by the I 5th day of the month following the monitoring period to: Records Retention Wastewater Division Supervisor City of Moses Lake P.O. box I 579 or Moses Lake, WA 98837 tpfluger@cityofml.com & ncorte7.@cityofml.com Records of all monitoring information shall be retained by the Permittee for at least three (3) years, and longer as required by litigation or as requested by the City. Such information shall include all calibration and maintenance records, all original recordings for continuous monitoring instrumentation, and copies of all reports required by this permit. Laboratory Accreditation The Permittee shall ensure that all monitoring data is prepared by a laboratory registered or accredited under the provisions of Chapter 173-50 WAC, "Accreditation of Environmental Laboratories". However, flow, temperature, settleable solids, conductivity, pH, and internal process control parameters are exempt from the accreditation requirements of Chapter 173-50; but, the Permittee shall obtain accreditation for conductivity and pH if accreditation or registration is required for other parameters. Request for Reduction in Monitoring The Pennittee may request a reduction of the sampling frequency after twelve (12) months of monitoring. The City will review each request, and if approved, the reduction will be either included when the permit is reissued, or by a permit modification. To request a reduction in the sampling frequency, the Pennittee shall provide the following to the City: 1. Provide a written request. 2. Clearly state the parameters for which reduced monitoring is requested. 3. Clearly state the justification for the requested reduction. Norco Air Separation Facility Discharge Pennit No. 18 Page6 Waste Preventative Practices The following methods shall be used by the Pennittee to reduce or eliminate contaminant loading to the POTW: I. Chemicals shall be stored in a manner that will prevent entry of these solutions into the POTW or waters of the state. All chemicals shall be stored using best management practices. 2. Pretreatment and storage systems shall be maintained continuously by the Pennittee, in satisfactory and effective operational condition, and shall be accessible to the City at all times. 3. The Permittee shall designate a representative whose responsibilities shall include the operation and maintenance of pretreatment and storage facilities, monitoring requirements, pennit compliance, and all other aspects of the process wastewater discharge. The City may contact the designated representative, at any time, to discuss matters related to the process wastewater discharge to the POTW. 4. The Permittee is liable for all damages directly attributable to its wastewater discharge, exclusive ofnonnal wear and tear. Permittee shall not be jointly and severally liable for the damage caused by any other party, but shall only be liable for its pro-rata share of damages that are directly attributable to the Permittee's wastewater discharge. Attributable damages include those that may be caused by the wastewater collection system, pump stations, wastewater treatment plant, receiving water degradation, or any combination of these items. 5. In the event that a hazardous petroleum or radioactive material spill reaches the POTW, the Permittee shall notify the City immediately. Emergency Contact Information I. Tony Pfluger, Wastewater Division Supervisor 2. Public Works Administration Office 3. Multi-Agency Communications Center Reporting Permit Violations 764-3966 or tpfluger@cityofinl.com 764-3951 911 emergency The Pennittee shall take the following actions when a non-emergency violation of permit conditions is discovered: I. Immediately stop, contain, and cleanup unauthorized discharges; or otherwise stop the noncompliance and correct the problem. 2. Contact the City within 24-hours by phone or E-mail. Non-Emergency Contact Information I. Tony Pfluger, Wastewater Division Supervisor 2. Public Works Administration Office 764-3966 or tpfluger@cityofinl.com 764-3951 3. Multi-Agency Communications Center 762-1160 non-emergency (for emergency, call 911) Permittee Contact Information The Permittee authorizes the following personnel to be contacted regarding this pennit. I. Sean Welch, Plant Manager 208-989-3434 or seanw@norco-inc.com The Pennittee shall notify the City whenever the contact(s) shown are revised. Norco Air Separation Facility Discharge Pennit No. J 8 Page 7 Glossary Cjty: The City of Moses Lake, a municipal corporation of the State of Washington, or its duly authorized agents or representatives. Composite Sample: A mixture of grab samples collected at the same sampling point at different times, formed either by continuous sampling or by mixing discrete samples. May be time-composite (collected at constant time intervals) or flow-proportional (collected either as a constant volume at time intervals proportional to stream flow or collected by increasing the volume of each aliquot as the flow increased while maintaining a constant time interval between the aliquots. Constituent: Any of the pollutants or potential pollutants found in the process wastewater. Effluent Limits: Flow, concentration, pH and mass loading limits for wastewater discharged to the POTW by the Pennittee. Environmental Protection Agency: Federal environmental regulatory agency. Egualization Basin: The Pennittee's final containment structure for process wastewater to be discharged to the POTW. Hazardous Material: Any of the dangerous or extremely dangerous wastes identified in the Washington Administrative Code Chapter 173-303. Monitoring: The program of flow and constituent determination outlined to insure compliance with the effluent limits and to define the flow and constituent levels in an expanded scope for the wastewater discharged to the POTW. Pennittee: NORCO Air Separation Facility POTW: The system of gravity sewers, force mains, pumps stations, and wastewater treatment plant owned by the City. Pre-treatment and Storage: The facilities designed, constructed, and operated by the Pennittee to alter process wastewater, prior to discharging to the POTW, to comply with the effluent limits. Process Wastewater: Water discharged as a by-product of any of the various industrial processes. Radioactive Waste: Any materials defined as radioactive in the Washington Administrative Code, Title 246 or appropriate Federal regulations. Sanjtarv Wastewater: Wastewater generated by non-industrial activities, typically, domestic wastewater. Norco Air Separation Facility Discharge Pennit No. 18 Pages In witness whereof, the parties hereto have caused this pennit to be executed in duplicate by their respectively authorized officers or representatives. CITY OF MOSES LAKE Municipal Services Department 40 I South Balsam P. 0. Drawer 1579 Moses Lake, WA 98837 By: ___________ _ John M.Williams, City Manager NORCO Moses Lake Air Separation Facility 2757 Road N N.E. Moses Lake, Washington 98837 Sean H. Welch, Plant Manager Norco Air Separation Facility Date _____ _ Date 7-/ '-/ -/~ Discharge Pennit No. 18 Page9