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11082016 Part 1HOSES LAKE .... Moses Lake City Council Todd Voth, Mayor I Karen Liebrecht, Deputy Mayor I Bill Ecret, Council Member I Ryann Leonard, Council Member I David Curnel, Council Member I Don Myer, Council Member I Mike Norman, Council Member November 8, 2016 -6:00 pm Study Session Study Session -6:00 pm 2017 Budget & Revenue Presented by City Manager John Williams Summary: To discuss the 2017 Budget and possible revenue options The purpose of the study session is to allow the city council to discuss matters informally and in greater detail than permitted at formal council meetings. While all meetings of the council are open to the public, study sessions discussions are generally limited to the council, city staff and consultants. City Council Meeting Agenda Closed Door Session -Labor Relations Call to Order -7:00 pm Roll Call Pledge of Allegiance Summary Reports: Mayor's report Additional Business City Manager's Report • 2015 "Wastewater Treatment Plant Outstanding Performance" Award -Dept. of Ecology • Opportunity to Open Dialogue with Grant County Commissioners • Request to Conduct Study Session -Confirmation Needed Citizen's Communications -Identification , Citizens who would like to address the council must complete one of the blue speaker request cards and submit it to the Executive Secretary. There is a (5) minute time limit per speaker. November 8, 2016, City Council Meeting-Page 2 Consent Agenda All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. #1 a. Approval of Minutes -October 25, 2016 b. Approval Bills and Checks Issued c. Ray Louise Preliminary Major Plat Findings of Fact Public Hearing #2 Ordinances -Property Tax Levy Motion Presented by Robert Taylor, Finance Director Summary: Council to open public hearing, take testimony, discuss and accept ordinances as presented Old Business #3 Shoreline Master Program Update -Conditional Approval Motion Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to review, accept Final SMP, and send letter to DOE for acceptance #4 Ambulance Cost of Service Study Motion Presented by Brett Bastian, Fire Chief Summary: Council to discuss and authorize the City Manager to seek a contract agreement New Business #5 Appeal -Connect to City Sewer System -730 Grape Dr. Motion Presented by Gary Harer, Municipal Services Director Summary: Council to review and approve appeal as presented #6 Request to Connect to City Water/Sewer -Guy's Westshore Short Plat Motion Presented by Gary Harer, Municipal Services Director Summary: Council to review and accept request as presented #7 Calling the Covenant as to Improvements for Baron Estates No. 2 Motion Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to review and accept recommendations from City Staff November 8, 2016, City Council Meeting -Page 3 #8 Request to Award Stormwater Repafr Project 2016 Motion Presented by Gary Harer, Municipal Services Director Summary: Council to review and award bid as presented #9 Ordinances -MLMC Chapter 17.09 Short Subdivisions & 17.12 Major Subdivisions Presented by Gil Alvarado, Community Dev Dir I Deputy City Manager Summary: Council to review and consider adopting ordinances as presented #10 Ordinance -2017 Budget Presented by W. Robert Taylor, Finance Director Summary: Council to review and direct staff to make changes to the ordinance as presented. #11 2017 Fee Schedule -Revenue Sources Presented by W. Robert Taylor, Finance Director Summary: Council to view and discuss fee schedule as presented. #12 Resolution -Accept Cash Donation -Ephrata/Moses Lake Kennel Club Motion Presented by Sp encer Grigg, Parks and Recreation Director Summary: Council to review and accept resolution as presented Administrative Report • Airport Layout Plan/Comprehensive Plan 2016 -Airport Commission • Association of Grant County Cities & Towns Meeting -Host -City of Moses Lake -November 18th at 6pm Council Communications and Reports Executive Session • RCW 42.30.110 (i) To discuss with legal counsel representing the agency potential litigation Adjournment MOSES LAKE CITY COUNCIL October 25, 2016 The regular meeting of the Moses Lake City Council was called to order at 7 p.m. by Mayor Voth in the Council Chambers of the Civic Center, 401 S. Balsam, Moses Lake, Washington. Executive Secretary Sophia Guerrero called the roll. The following were: Present: Mayor Todd Voth, Deputy Mayor Karen Liebrecht, and Council members Don Myers, David Curnel, Ryann Leonard, Mike Norman, and Bill Ecret PLEDGE OF ALLEGIANCE: Mark Fancher, citizen, led the Council in the flag salute. MAYOR'S REPORTS PARKS AND RECREATION COMMISSION Mayor Voth requested Council confirmation of the appointment of Warren Tracey to the Parks and Recreation Commission. Action Taken: Council member Leonard moved to confirm the appointment, seconded by Council member Norman, and passed unanimously. ADDITIONAL BUSINESS -None CITY MANAGER'S REPORTS POLICE DEPARTMENT Miranda Martinez, Police Clerk, was introduced to the Council. Kevin Fuhr, Police Chief, stqted that during the recent bank robbery crises, Moses Lake Towing assisted the police by using two of their towing trucks to block streets to help secure the area. After everything was under control, Moses Lake Towing then brought tacos for the police officers who were still investigating the incident. In recognition of their service to the community and the Police Department, Moses Lake Towing was presented with a Citizen Recognition award and a challenge coin. FIRE AND POLICE UNION CONTRACTS John Williams, City Manager, requested authorization to sign the Fire and Police Union contracts. Action Taken: Council member Ecret moved to authorize the City Manager to sign the labor agreements with the Police Guild and the Fire Union, seconded by Council member Norman, and passed unanimously. COST OF SERVICE STUDY John Williams, City Manager, presented the Scope of Work and Task Plan for the Cost of Service and Ambulance Rate Study. There was discussion by the Council and staff on what would be included in the cost of service study. CITIZEN'S COMMUNICATIONS UNCHAINED BROTHERHOOD Zane Peterson, Unchained Brotherhood, requested that the City's ordinance prohibiting panhandling be amended to allow the Unchained Brotherhood to enter the streets during their toy drive during the first and second weeks of December to solicit funds from citizens. CITY COUNCIL MINUTES: 2 October 25, 2016 John Williams, City Manager, suggested that Mr. Peterson meet with staff about a special events application. CONSENT AGENDA Minutes: The minutes of the October 11 meeting were presented for approval. Approval of Claims. Prepaid Claims. Checks. and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of October 25, 2016 the Council does approve for payment claims in the amount of $165,301.90; prepaid claims in the amount of $350,715.97; claim checks in the amount of $1,379,089.40; and payroll in the amount of $317,222.92. Action Taken: Council member Leonard moved that the Consent Agenda be approved, seconded by Council member Norman, and passed unanimously. OLD BUSINESS SHORELINE MASTER PROGRAM UPDATE Gilbert Alvarado, Community Development Director/Deputy City Manager, gave some background on the progress of the Shoreline Master Program. He mentioned that the Council had directed that an alternative to the proposal from the Department of Ecology be provided but no alternative has been developed by the City. Discussions were held with the Department of Ecology on vesting and buffer widths and it has been determined that the subdivisions that have been approved by the City will vest with the existing conditions and there is also a variance procedure in the document whereby a home owner can request an change in the required buffer width. Jeremy Sikes, Shoreline Planner with Department of Ecology, stated that the only two issues remaining to be resolved between DOE and the City are vesting and buffers. He mentioned that Moses Lake is the only place in the State of Washington that has plats showing negotiated buffers with DOE. On th e advice of the Assistant Attorney General in charge of shoreline issues, it was the decided that the best way to address the issue was simply to include in the Shoreline Master Program that vesting is subject to state law. The non-negotiated buffer widths in the City's Plan has no justification for the buffer widths $0 the DOE had no choice but to default to the state standard. There was considerable discussion by the Council. Action Taken: Council member Leonard moved that staff be directed to draft an ordinance that adopts the Shoreline Master Program that includes language regarding vesting and buffers, seconded by Council member Liebrecht, and passed with Mayor Voth and Council member Norman opposed. NUISANCES Gilbert Alvarado, Community Development Director/Deputy City Manager, stated that the Code Enforcement Division processed approximately 1, 100 weed abatement cases in 2016. He pointed out that the Council has discussed nuisances several times recently and staff is requesting direction on the issues of weed abatement and property maintenance. There was considerable discussion by the Council on the need for property maintenance, which includes weed abatement. It was suggested that a study session be scheduled to consider all regulations pertaining to code enforcement, an escalated penalty and shortened time frame, and the International Property Maintenance Code. NEW BUSINESS ORDINANCES -PROPERTY TAXATION W. Robert Taylor, Finance Director, presented two ordinance which set the property assessments for collecting the property tax within the City limits. CITY COUNCIL MINUTES: 3 October 25, 2016 ADMINISTRATIVE REPORTS RAILROAD John Williams, City Manager, reported that the Port of Moses Lake will be proceeding with Segment One of the new· railroad line. The Port has requested a resolution from the City supporting the railroad COUNCIL COMMUNICATIONS AND REPORTS -None EXECUTIVE SESSION -None ADJOURNMENT: The regular meeting was adjourned at 8:53 p.m. ATTEST Todd Voth, Mayor W . Robert Taylor, Finance Director DATE 11/04/16 TIME 08:18:46 LAKE PAGE 1 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 11/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ==================================~==================================================================================== ACE HARDWARE 00006538 0000079048 35.57 MISC SUPPLIES 0000079048 46.28 MISC SUPPLIES ====================== TOTAL: 81.85 CASCADE ANALYTICAL INC 00005014 0000079001 2,995.24 SAMPLE TESTING 0000079001 1,320.05 SAMPLE TESTING ====================== TOTAL: 4,315.29 CINTAS CORPORATION LOC 607 00000271 0000079003 18.33 SHOP TOWELS/UNIFORMS 0000079003 18.36 SHOP TOWELS/UNIFORMS 0000079003 287.23 SHOP TOWELS/UNIFORMS ====================== TOTAL: 323.92 CITY OF MOSES LAKE 00008107 0000079129 237,788.72 REPAY INTERFUND LOAN/BM-W/S 0000079129 30,000 .00 REPAY INTERFUND LOAN/BM-W/S ====================== TOTAL: 267,788.72 COMMERCIAL TIRE 00005968 0000079007 767 .98 TIRES/WHEEL BALANCE ====================== TOTAL: 767.98 CSWW, INC dba NO 40 OUTFITTERS 00001701 0000079058 379.16 MISC SUPPLIES 0000079058 11.85 MISC SUPPLIES 0000079058 6.46 MISC SUPPLIES 0000079019 496. 30 MISC SUPPLIES 0000079019 141.28 MISC SUPPLIES 0000079019 21. 57 MISC SUPPLIES 0000079019 12.93 MISC SUPPLIES 0000079019 31.83 MISC SUPPLIES 0000079019 2.47 MISC SUPPLIES DATE 11/04/16 TIME 08:18:46 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 11/08/2016 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= H D FOWLER COMPANY 00003868 LAKE AUTO PARTS 00001102 LES SCHWAB TIRE CENTER 00003519 NORCO ENTERPRISES INC 00006590 PLATT ELECTRIC COMPANY 00001549 ====================== TOTAL: 0000079013 0000079013 1,103.85 3,520.18 1,432.23 ====================== TOTAL: 4,952.41 0000079017 600.86 ====================== TOTAL: 600.86 0000079050 14. 57 ====================== TOTAL: 0000079071 0000079088 0000079071 14.57 45.01 10.74 31. 38 ====================== TOTAL: 87.13 0000079022 56.01 ====================== TOTAL: 56.01 ============================= REPORT TOTAL: 280,092.59 MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES FIX LOOSE FLAT ON MOWER MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DATE FRI, NOV 4, 2016, 8:18 AM TIME 08:18:49 TOTALS BY FUND FUND NO 000 116 410 498 519 528 C I T Y 0 F M 0 S ·E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G FUND NAME GENERAL FUND STREET WATER/SEWER AMBULANCE FUND EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW LA KE TO BE APPROVED 0 F 11/08/2016 AMOUNT 538.90 18.33 10,024.89 31. 38 1,656 .07 267,823.02 280,092.59 VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $280,092.59 THIS 8TH DAY OF NOVEMBER, 2016 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 10/31/16 TIME 16:34:49 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 11/08/2016 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CITY OF MOSES LAKE 00008107 0000079060 1. 50 EXCISE TAX 0000079060 209.37 EXCISE TAX 0000079060 8.06 EXCISE TAX 0000079060 16.91 EXCISE TAX 0000079060 36.66 EXCISE TAX 0000079060 7.12 EXCISE TAX 0000079060 10.86 EXCISE TAX 0000079060 2.40 EXCISE TAX 0000079060 309.79 EXCISE TAX 0000079060 16.29 EXCISE TAX 0000079060 43.53 EXCISE TAX 0000079060 292 .93 EXCISE TAX 0000079060 3.42 EXCISE TAX 0000079060 18.35 EXCISE TAX 0000079060 70.01 EXCISE TAX 0000079060 94.37 EXCISE TAX 0000079060 33,305.98 EXCISE TAX 0000079060 7,838.96 EXCISE TAX 0000079060 2,955.42 EXCISE TAX 0000079060 16,554.61 EXCISE TAX 0000079060 209.3 7 EXCISE TAX 0000079060 1,111 .12 EXCISE TAX 0000079060 2,804.04 EXCISE TAX 0000079060 17.61 EXCISE TAX DATE 10 /31/16 TIME 16:34:49 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 11/08/2016 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number · P.O. Amount Purpose of Purchase ======================================================================================================================= DATABAR 00007974 STAPLES CREDIT PLAN 00007570 UNITED PARCEL SERVICE 00005456 0000079060 0000079060 0000079060 0000079060 0000079060 186.00 EXCISE TAX 25.20 EXCISE TAX 29.87 EXCISE TAX 292.39 EXCISE TAX 292.39 EXCISE TAX ====================== TOTAL: 0000079061 0000079061 0000079061 0000079061 0000079061 TOTAL: 0000079063 0000079063 0000079063 66,764.53 783.21 783.21 783.21 783.21 7,93. 22 3,916.06 60.79 3,534.07 720.74 ====================== TOTAL: 4,315.60 0000079062 100.00 ====================== TOTAL: 100.00 ============================= REPORT TOTAL: 75,096.19 MAIL UTILITY BILLS MAIL UTILITY BILLS MAIL UTILITY BILLS MAIL UTILITY BILLS MAIL UTILITY BILLS COPIER PAPER, SUPPLIES COPIER PAPER, SUPPLIES COPIER PAPER, SUPPLIES WEEKLY SERVICE CHARGES DATE MON, OCT 31, 2016, 4:34 PM TOTALS PAGE TIME 16:34:51 XAPPRVD C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 11/08/2016 TOTALS BY FUND FUND NO 000 103 116 410 490 493 498 517 519 FUND NAME GENERAL FUND GRANTS AND DONATIONS STREET WATER/SEWER SANITATION STORM WATER AMBULANCE FUND CENTRAL SERVICES EQUIPMENT RENTAL TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 1,116.21 21. 77 70.01 '45, 761.15 17,337.82 2,103.70 3,587 .26 4,272.42 825.85 75,096.19 ACTION TO BE TAKEN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CLAIMS APPROVAL * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $75,096.19 THIS 8TH DAY OF NOVEMBER, 2016 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * DATE 11/04/16 TIME 09:04:10 PAGE 1 XAPPRVD C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 11/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= A T & T MOBILITY 00004826 AG WEST DISTRIBUTING CO INC 00006842 BARBARA NICKERSON 00007028 BASIN LOCK & SECURITY 00003714 BASIN SEPTIC SERVICES 00000166 BATI'ERY SYSTEMS INC 00004673 BEE LINE FRAME AND AXLE INC 00000109 BOUND TREE MEDICAL LLC 00006022 BRANOM INSTRUMENT COMPANY 00004536 BUD CLARY FORD 00006454 BUSINESS INTERIORS & EQUIPMENT 00003619 0000079113 118.40 ====================== TOTAL: 118.40 0000079030 246.35 ====================== TOTAL: 0000079043 TOTAL: 0000079044 0000079044 0000079099 246.35 44.10 44.10 60.41 125.16 25.63 ====================== TOTAL: 211. 20 0000079049 242.78 ====================== TOTAL: 242.78 0000079097 13 .41 ====================== TOTAL: 13.41 0000079034 504.61 ====================== TOTAL: 504.61 0000079079 4,217.99 ====================== TOTAL: 4,217.99 0000078999 501. 74 ====================== TOTAL: 501. 74 0000079032 226.05 ====================== TOTAL: 0000079098 0000079107 226.05 25.89 3,337.12 CELL SERVICE/GPS MISC SUPPLIES MAC CONSIGNMENT SALES ALARM/LOCK SERVICE ALARM/LOCK SERVICE KEYS SEPTIC SERVICE BATI'ERY REPLACE FUEL PUMP MEDICAL SUPPLIES SERVICE CALL-FLOWMETERS TRANSMISSION FLUSH SUPPLIES MAINT AGREEMENTS/COPIERS DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 11/08/2016 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CAROL CROSS 00004253 CAROL HOHN 00006772 CASCADE NATURAL GAS CORP 00000203 CENTRAL MACHINERY SALES INC 00002779 CENTRAL MANUFACTURING INC 00005478 CENTURYLINK 00003599 00001502 00003599 00001502 ====================== TOTAL: 3,363.01 0000079039 59.50 ====================== TOTAL: 59.50 0000079128 175.00 ====================== TOTAL: 0000079054 0000079054 175.00 10.60 11.36 ====================== TOTAL: 0000079031 0000079031 21. 96 53.60 351.65 ====================== TOTAL: 405.25 0000079002 739.33 ====================== TOTAL: 0000079083 0000079083 0000079083 0000079083 739.33 10.00 8.00 50.00 50 .00 ====================== TOTAL: 0000079078 0000079084 118.00 48.18 162.78 ====================== TOTAL: 210. 96 0000'079083 90 .00 ====================== TOTAL: 90.00 0000079078 258.49 MAC CONSIGNMENT SALES BUILDING MAINTENANCE LRC GAS USAGE LRC GAS USAGE MISC SUPPLIES MISC SUPPLIES ASPHALT PATCH LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G LAKE T 0 B E A P P R 0 V E D 0 F 11/08/2016 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 ====================== TOTAL: 258.49 . 0000079083 25.00 ====================== TOTAL: 0000079084 0000079078 25.00 213 .33 147.24 ====================== TOTAL: 360.57 0000079083 4.00 ====================== TOTAL: 0000079084 0000079078 4.00 53.25 295.94 ====================== TOTAL: 349.19 0000079083 10.00 ====================== TOTAL: 10.00 0000079084 139.35 ====================== TOTAL: 0000079105 0000079105 0000079105 0000079105 TOTAL: 0000079084 0000079078 139.35 70 .00 70.00 62.00 62.00 264.00 50.29 48.18 ====================== TOTAL: 98.47 LONG DISTANCE TEL SERVICE TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE WATER SHlIT OFF NOTIFICATIONS WATER SHlIT OFF NOTIFICATIONS WATER SHlIT OFF NOTIFICATIONS WATER SHlIT OFF NOTIFICATIONS TELEPHONE SERVICE TELEPHONE SERVICE DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 11/08/2016 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURYLINK 00003599 00001 502 00003599 00001502 00003599 CITY OF MOSES LAKE 00008201 00008107 00008201 00008107 0000079105 72.00 ====================== TOTAL: 72. 00 0000079078 2,808.22 ====================== TOTAL: 0000079083 0000079083 2,808.22 42.04 4.00 ====================== TOTAL: 46.04 0000079078 197.29 ====================== TOTAL: 197.29 0000079083 4.00 ====================== TOTAL: 4.00 0000079125 2, 986 .11 0000079125 837.14 0000079125 5.60 0000079125 948.30 0000079125 496. 03 0000079125 1,423.96 0000079125 2,372.83 ====================== TOTAL: 9,069.97 0000079115 14,230.94 ====================== TOTAL: 14,230.94 0000079125 1,738.26 ====================== TOTAL: 1,738.26 0000079116 16,310. 71 WATER SHUT OFF NOTIFICATIONS TELEPHONE SERVICE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE LONG DISTANCE TEL SERVICE WATER SERVICE WATER SERVICE WATER SERVICE WATER SERVICE WATER SERVICE WATER SERVICE WATER SERVICE CLOSE FUND 275 WATER SERVICE CLOSE FUND 483 DATE 11/04/16 TIME 09:04:10 L A K E PAGE 5 XAPPRVD C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 11/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00008201 COLUMBIA BASIN MACHINE 00000211 COMFORT EXPERTS 00007009 CONFLUENCE HEALTH 00005069 CONNELL OIL 00006332 CONSOLIDATED DISPOSAL SERVICE 00006284 CONSOLIDATED ELECTRIC DIST 00000819 CROWN PAPER & JANITORIAL 00007120 ====================== TOTAL: 16,310.71 0000079125 162.30 ====================== TOTAL: 0000079004 0000079004 TOTAL: 0000079006 162.30 509.29 128. 79 638.08 431.60 ====================== TOTAL: 431.60 0000079109 375.15 TOTAL: 375.15 0000079035 75.32 ====================== TOTAL: 75 .32 0000079106 147.08 0000079106 25,371.00 0000079106 22,003.99 ====================== TOTAL: 47,522.07 0000079053 19.42 0000079053 11. 79 0000079075 382.32 0000079005 148.47 0000079005 47.26 0000079005 47.26 0000079075 233.00 ====================== TOTAL: 889.52 WATER SERVICE COATING & REPAIR VOLUI'E COATING & REPAIR VOLUI'E EXCAVATE WATER SERVICE HEP B VACCINE DIESEL EXHAUST FLUID TRANSFER STATION, LANDFILL TRANSFER STATION, LANDFILL TRANSFER STATION, LANDFILL MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 11/08/2016 Expenditure Account PAGE 6 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= D & L SUPPLY COMPANY INC 00006974 DAY WIRELESS SYSTEMS 00005517 DOUGLAS WRASPIR 00007964 EASTERN CASCADE DIST 00006909 ELIZABETH GRIMSRUD 00006152 EMPLOYMENT SECURITY DEPT 00005914 FABER INDUSTRIAL SUPPLY 00000501 FASTENAL COMPANY 00007372 0000079073 TOTAL: 0000079102 TOTAL: 0000079091 0000079070 0000079070 TOTAL: 0000078998 TOTAL: 0000079087 TOTAL: 0000079040 54.90 JANITORIAL SUPPLIES 54.90 1,892.00 VALVE BOX LIDS/TOPS/BOTTOMS 1,892.00 94 .13 REPAIRS 27 .01 SNOW PLOW RADIO/BATTERY PACK 1,167.48 SNOW PLOW RADIO/BATTERY PACK 1,288.62 102.00 CDL REIMBURSEMENT-WRASPIR 102.00 109.25 DRINKING WATER 109.25 95.20 MAC CONSIGNMENT SALES ====================== TOTAL: 95.20 0000079104 22.50 SERVICES TOTAL: 22.50 0000079008 52.91 MISC SUPPLIES ====================== TOTAL: 52.91 0000079009 36.94 MISC SUPPLIES 0000079009 58.67 MISC SUPPLIES 0000079009 708.40 MISC SUPPLIES 0000079009 506.13 MISC SUPPLIES 0000079009 365.77 MISC SUPPLIES 0000079009 14 7. 69 MISC SUPPLIES 0000079009 52.12 MISC SUPPLIES DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P. P R 0 V E D 0 F 11/08/2016 Expenditure Account PAGE 7 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FERRELLGAS 00002207 G C SYSTEMS INC 00003716 GALLS, LLC 00000133 GRAINGER PARTS OPERATIONS 00002755 GRANT COLUMBIA COUNCIL #614 00007660 GRANT COUNTY TECHNOLOGY 00005535 GRANT COUNTY TREASURER 00000607 HACH COMPANY 00000712 HEIMAN FIRE EQUIPMENT 00006634 HELENA CHEMICAL COMPANY 00006809 IBS INC 00004860 ====================== TOTAL: 1,875.72 0000079010 36.68 ====================== TOTAL: 0000079000 TOTAL: 0000079077 0000079077 TOTAL: 0000079011 36.68 173.14 173.14 770 .12 770.12 1,540.24 183. 39 ====================== TOTAL: 183.39 0000079100 580.00 ====================== TOTAL: 580.00 0000079092 60.00 ====================== TOTAL: 0000079111 TOTAL: . 0000079012 0000079012 60.00 540.76 540.76 827.86 1,780.93 ====================== TOTAL: 0000079066 0000079066 2,608.79 1,167.14 977.70 ====================== TOTAL: 2,144.84 0000079033 127.65 ====================== TOTAL: 127.65 DOCK CYLINDER 120V COIL FOR SOLENOID CONTROL UNIFORM SUPPLIES UNIFORM SUPPLIES MISC SUPPLIES MEMBERSHIP SERVICES 2% LIQUOR EXCISE TAX MISC SUPPLIES MISC SUPPLIES GLOVES & HELMETS GLOVES & HELMETS WEED SPRAY FOR RETENTION PoNDS DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEET ING LAKE T 0 B E A P P R 0 V E D 0 F 11 /08/2016 Expenditure Account PAGE 8 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ICMA RETIREMENT CORP 00006087 J P COOKE COMPANY 00002797 JERRYS AUTO SUPPLY 00005835 JONES TRAILER COMPANY 00004571 KAMAN FLUID POWER LLC 00001302 KONE INC 00006438 LAKE BOWL 00001109 LINDSAY/CULLIGAN 00005289 LOCALTEL COMMUNICATIONS 00004374 0000079014 0000079014 127'. 22 MISC SUPPLIES 176. 41 MISC SUPPLIES ====================== TOTAL: 303.63 0000079118 850.00 TRUST AGREEMENT ANNUAL FEE ====================== TOTAL: 850.00 0000079103 121.50 SUPPLIES TOTAL: 121.50 0000079055 3.67 6.14 0000079055 0000079015 0000079015 2.90 MISC SUPPLIES 625.99 MISC SUPPLIES ====================== TOTAL: 638.70 0000078211 9,984.52 CHASSIS MOUNT ANIMAL CI'RL BODY ====================== TOTAL: 9,984.52 0000079047 47.30 MISC SUPPLIES TOTAL: 0000079016 0000079016 TOTAL: 0000079045 TOTAL : 0000079056 0000079056 47.30 65.35 371.47 436.82 8.63 8.63 20. 91 7.33 ====================== TOTAL: 28.24 0000079123 909.00 ELEVATOR MAINTENANCE ELEVATOR MAINTENANCE NEW PR COMMISSIONER NAME PLATE PR/MAC WATER PR/MAC WATER INTERNET SERVICE DATE 11/04/16 TIME 09:04:10 C I T Y 0 F M 0 S E S L A K E PAGE 9 XAPPRVD TABULATION OF CLAIMS C 0 U N C I L M E E T I N G TO BE APPROV ED 0 F 11/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LYNN PEAVEY COMPANY 00003799 MOON SECURITY SERVICES INC 00006510 MOSES LAKE BOOSTER CLUB 00007304 MOSES LAKE STEEL SUPPLY 00001268 MULTI AGENCY COMM CENTER E911 00006695 NORTH CENTRAL LABORATORIES 00005653 NORTHSTAR CHEMICAL INC 00006113 OXARC INC 00001412 PROTECT YOUTH SPORTS 00004626 ====================== TOTAL: 909.00 0000079093 899 .62 TOTAL: 899.62 0000079095 51.50 ====================== TOTAL: 0000079052 TOTAL: 0000079057 0000079018 0000079018 51. 50 1,637.83 1,637.83 37 . 30 107.60 61. 22 ====================== TOTAL: 0000079096 0000079068 0000079068 206.12 41,197.94 1,014.20 8,613.54 ====================== TOTAL: 50,825.68 0000079036 2,184.38 TOTAL: 2,184.38 0000079101 2,505.20 ====================== TOTAL: 0000079021 0000079021 0000079021 0000079021 2,505.20 ' 13. 90 94 .23 49.28 30.28 ====================== TOTAL: 187.69 SUPPLIES MONTHLY MONITORING CHEER CAMP PROGRAM INSTRUCTION MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES USER FEE NOVEMBER USER FEES NOVEMBER USER FEES LAB SUPPLIES SODIUM HYPOCHLORITE MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DATE 11/04/16 TIME 09:04:10 NAME OF VENOOR Department CITY OF MOSES LAKE TABULATION OF CLAIMS M E E T I N G C 0 U N C I L T 0 B E A P P R 0 V E D 0 F 11/08/2016 Expenditure Account PAGE 10 XAPPRVD VENOOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PUBLIC SAFETY TESTING 00005085 PUMPTECH INC 00007639 QUILL CORPORATION 00004811 RICK WADSWORTH 00004620 SARA HOFER 00007237 SEA WESTERN INC 00001879 SHERWIN-WILLIAMS 00006229 SHIRTBUILDERS INC 00004022 0000079126 0000079080 0000079080 17.90 59.70 129.35 ====================== TOTAL: 0000079120 0000079120 206.95 400.00 350.00 ====================== TOTAL: 750.00 0000079023 1,389.75 ====================== TOTAL: 1,389.75 0000079110 48.52 0000079076 58.05 0000079076 1,589.26 0000079110 53. 96 0000079076 18.88 ====================== TOTAL: 1,768.67 0000078997 102.00 ====================== TOTAL: . 102. 00 0000079041 40.62 ====================== TOTAL: 40.62 0000079072 5,852.76 ====================== TOTAL: 5,852.76 0000079059 333.58 ====================== TOTAL: 0000079046 0000079065 333.58 892. 71 1,130.26 BACKGROUND CHECKS BACKGROUND CHECKS BACKGROUND CHECKS SUBSCR FEES SUBSCR FEES GRUNDFOS PUMP MODEL Q.13-6 BATTERIES, COFFEE MISC SUPPLIES MISC SUPPLIES BATTERIES, COFFEE MISC SUPPLIES CDL REIMBURSEMENT-WADSWORTH MAC CONSIGNMENT SALES BUNKER & MSA EQUIPMENT MISC SUPPLIES CHEER CAMP T-SHIRTS UNIFORM SWEATERS DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 11/08/2016 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SHIRTBUILDERS INC 00004022 SIGNS NOW 00007051 SIRENNET.COM 00007692 SPECIALTY WELDING INC 00006084 SPECTRUM COMMUNICATIONS 00002691 STATE AUDITORS OFFICE 00003249 SUE INKS, GARDEN GLASS DESIGNS 00004742 SUPPLYWORKS 00003053 T 0 ENGINEERS 00005176 THE TACTICAL TAILOR INC 00006108 THE WESLEY GROUP 00004986 0000079065 1,130.26 ====================== TOTAL: 0000079051 0000079024 0000079024 3,153.23 222.70 890.18 890.17 ====================== TOTAL: 2,003.05 0000078712 5,685.36 ====================== TOTAL: 5,685.36 0000079082 1,383.28 ====================== TOTAL: 0000079025 0000079025 1,383 .28 23 .20 1,553.88 ====================== TOTAL: 1,577.08 0000079117 21,190.38 ====================== TOTAL: 21,190.38 0000079042 99.75 ====================== TOTAL: . 99.75 0000079026 1,553.94 ====================== TOTAL: 1,553.94 0000079119 662.05 TOTAL : 662.05 0000079094 952. 96 ====================== TOTAL: 952. 96 0000079121 3,502 .08 UNIFORM SWEATERS PARKS VINYL SIGNAGE GRAPHICS FOR POLICE VEHICLES GRAPHICS FOR POLICE VEHICLES WARNING LIGHTS & EMERG EQUIP ROOF PANEL / LAUZIER GRANT TECH TIME/MINI UHF CONNECTOR TECH TIME/MINI UHF CONNECTOR GENERAL AUDIT CHARGES MAC CONSIGNMENT SALES MISC JANITORIAL SUPPLIES PROF SERV /AIRPORT NEGOTATION LABOR RELATIONS CONSULT DATE 11/04/16 TIME 09:04:10 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 11/08/2016 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000079121 2,127.08 LABOR RELATIONS CONSULT ====================== TOTAL: 5,629.16 TROPHIES BY LAKE BOWL 00005415 0000079122 15 .11 NAME TAG ====================== TOTAL : 15.11 ULINE 00005555 0000079090 920 .07 SUPPLIES TOTAL: 920. 07 UNIVAR USA INC 00006346 0000079029 6,604.13 CALCIUM HYPOCHLORITE ====================== TOTAL: 6,604.13 UTILITY SERVICES ASSOCIATES 00006615 0000079037 5,817.90 2016 LEAK DETECTION SURVEY ====================== TOTAL: 5,817 .90 VERIZON WIRELESS 00002107 0000079124 54.36 CELL PHONE SERVICE 0000079124 36 .35 CELL PHONE SERVICE 0000079124 59.51 CELL PHONE SERVICE 0000079124 13 .20 CELL PHONE SERVICE 0000079124 447.80 CELL PHONE SERVICE 0000079124 127.75 CELL PHONE SERVICE 0000079124 13 .20 CELL PHONE SERVICE 0000079124 38.84 CELL PHONE SERVICE 0000079124 19.44 CELL PHONE SERVICE 0000079124 58.24 CELL PHONE SERVICE 0000079124 19.40 CELL PHONE SERVICE ====================== TOTAL: 888.09 WA CITIES INSURANCE AUTHORITY 00006720 0000079108 3,690.00 INSURANCE DEDUCTIBLE ====================== TOTAL: 3,690.00 WA ST ASSN OF FIRE CHIEFS 00004713 0000079067 1,000.00 WFC 2017 MEMBERSHIP DATE 11/04/16 TIME 09:04:10 C I T Y 0 F M 0 S E S L A K E PAGE 13 XAPPRVD T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 11/08/2016 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= TOTAL: 1,000.00 WA ST CRIMINAL JUSTICE TRNG 00003831 0000079089 100.00 REGISTRATION ====================== TOTAL: 100.00 WEAVER EXTERMINATING SERVICE 00004290 0000079027 69.06 RODENT CONTROL-ROAD N ====================== TOTAL: 69.06 ============================= REPORT TOTAL: 266,344.06 DATE FRI, NOV 4, 2016, 9:04 AM TIME 09:04:11 C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 11/08/2016 TOTALS BY FUND FUND NO FUND NAME 000 GENERAL FUND 103 GRANTS AND DONATIONS 116 STREET 275 EQUIPMENT LEASES 410 WATER/SEWER 483 W/S LEASES 490 SANITATION 493 STORM WATER 495 AIRPORT 4 98 AMBULANCE FUND 503 SELF-INSURANCE 517 CENTRAL SERVICES 519 EQUIPMENT RENTAL 528 BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 97,449.24 2,343.57 5,230.80 14,230.94 30,327.11 16,310.71 47,436 .99 189.65 1,269.66 14,929.21 3,690.00 7,096.38 22, 751. 77 3,088.03 266,344.06 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE .~OUNT OF $266,344.06 THIS 8TH DAY OF NOVEMBER, 2016 * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * * * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Dev Dir I Deputy City Manager November 8, 2016 MOTION Ray Louise Preliminary Major Plat-Findings of Fact Legislative History: November 8, 2016 Motion Attached is the Ray Louise Preliminary Major Plat, Findings of Fact as recommended by the Planning Commission. The Planning Commission considered the Preliminary Plat at their September 29, 2016 regular meeting and approved the preliminary plat as presented with conditions. See attached. Background The proposed is a replat on an undeveloped subdivision recorded in 1945. Ten lots of the original plat will be replatted into 15 lots that will meet current standards. The property is being subdivided so that the street and utilities can be installed, houses can be built, and lots can be sold. Fiscal and Policy Implications. n/a Page 1of2 Options Option i Results --·--·-·-·-·-----·-·-·-·---·-·--·-··---·-·-·--·-·-··-----+-·-·---··-----------· ----·---·-- • Approve the Ray Louise Preliminary i The Ray Louise Major Plat can be proceed Major Plat as recommended by the i through the process in compliance with city Planning Commission. I regulations. lots can be sold and developed. • Take no action . Staff Recommendation -----·---·-----t -------·-·--·---·---- ! The site would continue as-is, platted but I undeveloped due to lack of street and utility i infrastructure i Staff would recommend that the City Council approve the Ray Louise Preliminary Major Plat Findings of Fact as recommended by the Planning Commission. Attachments A. Findings of Fact B. Map c. Aerial Legal Review The following documents are attached and subject to legal review: N/A Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON IN THE MATTER OF THE RAY LOUISE MAJOR PLAT AND DEVIATION REQUEST FINDINGS OF FACT, CONCLUSIONS, ANO DECISION 1. HEARING BEFORE THE PLANNING COMMISSION. 1.1 Date. A public hearing was held upon proper notice before the Commission on September 29, 2016. 1.2 Proponent. John Taylor is the proponent of this plat. 1.3 Purpose. The proponent has submitted an application to replat an undeveloped subdivision recorded in 1945. Ten lots of the original plat will be replatted into 15 lots that meet current standards. Atlantic Street will be constructed and end in a cul-de-sac bulb approximately 100' from the northwesterly property line, and the existing right-of-way for the remaining portion will be vacated through the platting action. A deviation to allow a dead-end street was requested. The site is 4.2 acres located west of Peninsula Drive, between Pacific Street and Harborview Street. The property is legally described as Vance-Emery Subdivision, Block 2, Lots 7, 8, 10, & 1~; and Block 3, Lots 1-6; Assessor Parcel #11-1442-000, 11-1443-000, 11-1445-000, 11-1446-000, 11-1448-000, 11-1449- 000, 11-1450-000, 11-1451-000, 11-1452-000, & 11-1453-000. The property is more fully described on the face of the plat. 1.4 Evidence. The Commission considered the following materials in reaching its decision: A. The plat application submitted 8-8-16. B. Staff report dated 9-20-16, and attachments. C. A Jetter from Ryan Murray, 523 S. Harborview Street, received 9-28-16. D. Testimony from An11e Henning, staff; and Larry Angell, Columbia NW Engineering, representing the proponent. 2. FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to it, the Commission makes the following findings of fact: 2.1 The proponent is one of the owners of the property legally described above located within City limits. 2.2 The site is currently vacant and located in the R-1 Single Family Residential Zone. Two lots from the original plat are owned by other parties and are not included in the current rep lat. 2.3 The site is essentially flat. No wetlands or environmentally sensitive areas have been Identified on the site. The Washington State Department of Archaeology and Historic Preservation has identified the site as having a high likelihood of archaeological resources. The MDNS requires an archaeological survey before site disturbance. · 2.4 In the original plat. the street was dedicated to the edge of the plat. Since that time, the abutting property has been developed with a manufactured home park, so the street can no longer extend through. Therefore, the proponent has requested a deviation to allow a dead-end street. The proposal also includes vacating the short portion of street that would no longer be needed. 2.5 MLMC 17.21 .020.C states that dead-end streets may be allowed where the proposed dead-end street will not adversely affect the traffic flow and circulation within the area. Atlantic Street is proposed to be a dead-end street. This street would seNe only 16 houses. 2.6 Lots in the plat range in size from 7,626 to 11 ,721 square feet, with only two lots less than 9,000 square feet. The lots are almost identical in width to the abutting lots that front on Harborview Street, but are deeper, so that the lots in the Ray Louise Major Plat are larger than those in the abutting Glenmoor Reach 1 Major Plat. 2.7 The site and the area to the south and east are zoned R-1, Single Family Residential. The area to the north and west are zoned R-2, Single and Two Family Residential. Surrounding land uses are existing houses to the north and south, a manufactured home park to the west, and vacant land to the east across Peninsula Drive that is being platted as the Poth JI Major Plat. Peninsula Drive is classified as a tertiary street. The new Atlantic Street will be classified as a residential street. All utilities are available to serve the site. 2.8 MLMC 18.57 establishes landscaping provisions to provide a smooth transition between adjacent properties, buffer different intensities of land uses, enhance the character and appearance of the city, soften the visual impact of paved surfaces, reduce the effects of light, noise, glare, exhaust fumes, heat, wind, erosion, and other adverse effects; and provide shade. MLMC 18.57.040 requires street frontage landscaping for one-and two- family subdivisions, consisting of a 5'-wide buffer of groundcover and a mix of trees along the street; and a 1 O' -wide buffer consisting of evergreen and deciduous trees and shrubs abutting the manufactured home park. The landscaping for each lot must be installed before a Certificate of Occupancy can be issued for that lot. 2.9 To offset the impacts on the park system created by this new development, MLMC 17.27 requires dedication of land for open space and parks, or a fee in lieu of dedication, or a combination of both. 2.10 The Development Engineer provided a list of comments and corrections that must be addressed before the final plat is submitted for review, and reimbursements that must be paid. · 2.11 The Municipal Services Director reviewed the projected traffic impacts for this project and concluded that the applicable level of service standard set in the Comprehensive Plan will not be lowered as a result of this development. Atlantic Street will be required to be constructed to Community Standards, including a 46' radius (to curb) cul-de-sac bulb. Lots must be accessed from Atlantic Street. 2.12 The Department of Archaeology & Historic Preservation (DAHP) and the Confederated Tribes of the Colville Reservation both commented on the need for an archaeological survey before site disturbance, due to the high probability for archaeological resources in the project area. This requirement was included in the MONS. 2.13 The City Stormwater Program Manager commented on soil conditions in the area and potential stormwater drainage issues. 2.14 The Bureau of Reclamation commented that the proposal does not involve any Columbia Basin Project facilities, so they have no comments on facilities. They also provided information on groundwater withdrawal. 2.15 The East Columbia Basin Irrigation District commented that the plat is outside ECBID boundaries and has no Project facilities. Therefore, they have no comment. 2.16 The Washington State Department of Ecology commented on erosion control, sediment control, and airborne dust. 2.17 The Grant County Assessor's office commented that it was unusual to have a plat exclude lots as this one does, but that it does not create an issue. 2.18 Washington State Department of Transportation commented that the developer should be made aware of the proposed tribal fueling station, since it was a concern of the residents of the area. 2.1 9 Ryan Murray, 523 S. Harborview Street, abutting property owner, submitted a letter opposed to the project due to declining property val~es ~nd requesting a row of evergreen trees. · · · · · 2 .. 20 A Mitigated Determination of Non~Significance (MONS) was issued on September 14, 2016, unde~ the ·state Environmental Policy Act Rules (WAC 197-11). There were 11 corc:!itions, related to archaeo)ogical survey, deleterlous materials spills, stormwater, sediment control, site stabilization, fill, street improvements. park mitigation, water rights, track out, and informing contractors of conditions. The conditions of the MONS automatically become conditions of the project approval. · 2.21 The Comprehensive Plan does not set a transportation level of ser\tice (LOS) for any specific streets in this area. When no LOS is set for specific streets. the LOS is set at 0. 2.22 Comprehensive Plan Land Use Policy 1.4 encourages infill developments that are scaled and designed·to fit their surroundings on properties suited to urban development. 2 .. 23 Residential Policy 4.3 Is that residential neighborhoods should provide. for appropriately- scaled schools. churches, home occupations, small-scale neighborhood commercial uses, parks, opens spaces, day care facilities, and other appropriate uses. 2.24 Residential Policy 4.4 is that the City shall assure that each neighborhood has safe and reasonable access to schools, shopping facilities, and recreational areas without mandatory dependence on the use of the automobile by providing pedestrian and bike paths and by allowing comer stores in suitable locations to serve everyday needs of the neighborhood. 2.25 Community Image and Design Policy 16.3 is for new developments to be designed to incorporate features to encourage alternative travel modes, such as transit, bi~ing, and walking. 2.26 Housing Goal 1 and Policies 1 1 and 1.4 provide for diversity in the type, density, and location of housing within the city in order to provide an adequate supply of safe and sanitary housing at price and rent levels appropriate to the varied financial capabilities of City residents. 2.27 Transportation Framework Goal 1 is for the City's transportation system to promote mobility for Moses Lake's citizens and workers by providing a range of transportation alternatives. The transportation system should emphasize facilities and services which support and encourage transit, ride sharing. bicycling, and walking as alternatives to the use of the automobile. 2.28 Transportation and Land Use Policy 4.1 is that new development and redevelopment shall encourage transit and be required to incorporate pedestrian supportive measures where appropriate, such as: A. Providing pedestrian spaces B. Providing adequate sidewalks, bikeways, pathways, and crosswalks C. Preserving the connectivity of the pedestrian, bicycle, and street system 2.29 Bicycle and Pedestrian Transportation Policy 9.3 is to provide for adequate roadway, pedestrian, and bicycling connections in newly developing and redeveloping areas of the city, promoting both internal access and linkages with the rest of the city. 2.30 Circulation System Management Goal 10 says that the City should develop and maintain a functional circulation system that serves the existing and future population, considers vehicle and pedestrian safety, traffic movement, and impacts to neighborhoods and adjacent property. Policy 10.1 is to develop and maintain a cost effective street system. that serves the existing and future population, minimizes traffic delays and impacts to neighborhoods, and minimizes the disruption of the natural environment. Policy 10 .3 is to assure the provision of street and walkways as land is developed by requiring property owners to install street improvements based on a minimum standard tor the street classification. 2.31 Capital Facilities-Parks and Recreation Goal 2 states that the City will provide an integrated system of parks, recreation facilities, trails, greenbelts, and open space as community assets, both in form and function. 2.32 Capital Facilities-Parks and Recreation Goal 8 is to develop a high quality system of multi-purpose park trails and corridors that access significant environmental features, public facilities, and developed local neighborhoods and business districts. 2.33 Capital Facilities-Parks and Recreation Policy 8.3 is to link residential neighborhoods to community facilities like Mccosh Park and Paul Lauzier Athletic Fields, among others. 3. CONCLUSIONS BY THE PLANNING COMMISSION. From the foregoing findings of fact, the Planning Commission makes the following conclusions: 3.1 The dec::ision of the Planning Commission must be supported by the evidence presented and must be consistent with the standards and criterja for review specified in state statutes ·and city ordinances. The standards and criteria for review of preliminary plat applications are found in Chapter 58.17 of the Rev.ist;ld Code of Washington (RC~). Title· 17 of the Moses Lake Municipal Code (MLMC). and Title 20 MLMC. 3.2 The requirements of MLMC 20.09.020 are met: 1. Comprehensive Plan/Municipal Code: The development ls consistent with Comprehensive Plan goals and policies on infill and housing by redeveloping land that can be served by public services and by providing more housing. This project includes a street to City standards, which is consistent with the goals and policies on transportation. With conditions for parks mitigation. it is consistent with Comprehensive Plan goals and policies on parks. With a deviation for a dead-end street, the development meets the requirements and intent of Titles 17 and 18 of the Municipal Code. 2. Adequate provisions for necessary improvements: With the improvement of Atlantic Street, the development makes adequate provisions for streets and other public ways, water supply, and sanitary wastes through the dedication and improvement of right-of-way. With conditions for park development, it makes adequate provision for parks and recreation facilities. 3. Impacts: Through the conditions of the MONS, an archaeological survey will be required before site disturbance. No other impacts have been identified under Chapters 14 through 19 that will not be mitigated through existing regulations and conditions. 4. Public health, safety, welfare, and interest: As conditioned, the development is beneficial to the public health, safety and welfare and is in the public interest because it promotes orderly and efficient division of undeveloped land in compliance with state Jaw and makes it suitable for residential development consistent with the intent of the R-1 Zone. 5. Transportation Level of Service: The development does not add enough traffic to lower the level of service of transportation facilities below the minimum standards established in the Comprehensive Plan. 6. Parks Level of Service: The development does not lower the level of service of neighborhood park facilities below the minimum standards established in the Comprehensive Plan because it will contribute its fair share to the cost of development of a neighborhood or mini park to serve the area. 7. Dedications: The street right-of-way proposed for dedication is a direct result of the development proposal, is needed to serve the development, and is the standard width required tor all residential streets. 3.3 The required street frontage landscaping softens the impact of the paved surfaces, provides shade for pedestrians and structures, and enhances the right-of-way for pedestrian use. As the trees mature, the canopies will narrow the driver's perception of the road width, slowing traffic and improving safety. 3.4 The deviation to allow Atlantic Street as a dead-end street is justified since the next property to the west is already developed with a manufactured home park, leaving no place for the street to go. 3.5 The vacation of Atlantic Street from the end of the cul-de-sac bulb to the property line is appropriate since the street cannot be continued. 3.6 MLMC 18.57, Landscaping, requires a buffer between dissimilar uses, but does not require a buffer between similar uses such as two single family neighborhoods. The Planning Commission would need justification to require the developer to install landscaplng beyond what is required by the code. 3.7 Lots in this proposed development are larger than the lots to the south, since they are the same width but are deeper. All lots exceed the minimum standards for the R-1 Zone. 4. DECISION OF THE PLANNING COMMISSJON. On the basis of the foregoing findings of fact and conclusions, it is the decision of the Planning Commission of the City of Moses Lake that the request for a preliminary major plat as submitted on the property designated above be approved with the following conditions: 4.1 The comments of the Development Engineer shall be addressed before final plat submittal. 4.2. The deviation to allow Atlantic Street to be a dead-end street shall be granted. 4.3. All lots shall have access on Atlantic Street. Approved by the Planning Commission on October 13, 2016. ·- :J '. J_ > - ., I ' ' Ct\•} ' / / -, Ll'fj 'IJ-jJHc 9'tt1lr i-..--~· tnrrt:nJ 1 !l"Oo-:4-t ' <.____ I \ I v / l()U 0.-.. ' ---..... "· I ""' -<, .t-A ---..... ~·.J' LOf l ---..... ; <, ~ ..... ', '· I ' fl ''f"'-... '-, --.... /~0 f , .... , 11 . ""'---..... --.... ' ' ' IJ ....___ _.t...$ RAY LOUISE MAJOR PLAT SITE PLAN 4.-•. A REPIAT OF LOTS 7, 8, 10 & 11, BlOCK 2 AND LOTS 1-6, BlOCK 3, VA/IC£·£MERY SUBOMSION LYJNG Ill A PORTIO!l OF THE NORTH HAU' Of SECTION 3), TOWNSltlP 19 NORTii, AANGE 28 EAST, W.M., cm' Of MOSES W<E, GRANT COUNTY, WASHINGTON -----"!?Qf!!!i"'-"=""=!%1,,...tlfll(A~----- «"~~-·~·~ 0""""4 • C.-10\IM!N l;trlllf'Jtl'M.A.!IJ it ..... ,,.Mt ... ...... -c> .... ,."~ c "'°"'·"1"f"CJ4 -vnCTY,..JU! ....... "'fJ~NX11 ,_......_.. .. NC.,_..,.,,..,,.. ~M'f:t'Wf•\M --..-·--~ .... ,_ ...... ~~ --.. -~1N NJrW'.A'f\t.C1'1.~'\ '° .. ., .... ~. t,lli(J.Of'~•t\OtJIU"I!' c---U..~'l.•fJQ ~----..... '-.... , ,...,_, " ... ---..... ---..... ~-""'---.....---..... :t~~ . .... ~., .9< .. Wt• I I ' c, •• '-,. ''~ Lt)ff ., 6'l ..... .\1 ""' ',, <t:i, ,,.,.,.' .............. -......, ''l~, " -, , ·""'~ . ---..... 1-i ---....._ U . .1JJ I / "-; LC.'f.? ." '..... ~~.. '..... '-BLOCK I ....___ ~~ ' 1 , ~ ""'' ' -v,... " I '--"..,__ '-- / I (i).. '-..'I.,.. ---..... " ~ ...... '-~-'-... , '). 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Dt'liJICSTATS 90 To: From: Date: Proceeding Type: Subject: • First Presentation: • Public Hearing Required: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager W. Robert Taylor, Finance Director November 8, 2016 Public Hearing -Motion Ordinances -Property Tax Levy Legislative History: October 26, 2016 ~Yes D No November 8, 2016 Motion Council has an opportunity to consider the estimated amount to be received by the City from taxes on assessed valuations for property located within the City of Moses Lake. Background State law under RCW 84.52.020 and 84.52.070 require the governing board of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on the property within the City of Moses Lake. Property taxes are a substantial revenue source for the City. The City is allowed tp increase its levy by the lesser of one percent (1%) or the percentage increase in the implicit price deflater (IPD) index on its highest levy since 1985. The IPD for 2015-2016 is .953% which limits the city to an increase less than 1% unless a substantial need is requested to raise it to the maximum allowed. The legislative body is required by RCW35A.33.135 to adopt an ordinance establishing the amount to be raised by property taxes for the ensuing fiscal year. Page 1of2 Fiscal and Policy Implications Fixing the amount that can be raised by taxation assures the city that they will collect on assessed values greater than in 2016 and allows the City to collect the maximum allowed under state statute in supporting the general fund. Due to software issues the County is not able to give us the new construction figures at this time in determining the estimated property taxes to be received in 2017. City estimated new construction at $64 million. The original Property taxes were set at $6,797,813 for 2016. The City could receive a maximum of additional $102,229 for 2017 based on the 1% of the highest regular tax levy. These amounts are preliminary and does not reflect amounts from New Construction. The City has available a refund levy of $227,315.59. Options Option I Results __ _ • Adopt the recommended changes to Follow State requirements set by RCW to set the property tax ordinances tax levy amount for 2017 allowing for 1% increase • Take no action Staff Recommendation ---·-----·---Be in conflict with state statute thus limiting the city to prior year levy amount with no I increase Staff recommends Council to review, discuss and adopt the ordinances as presented. Attachments I A. I Ordinances Legal Review The following documents are attached arid subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • Ordinance Standard property tax ordinance to be reviewed prior to adoption Page 2 of 2 ORDINANCE NO. 2. ~ 2. 8- AN ORDINANCE FIXING THE AMOUNT TO BE RECEIVED FOR MUNICIPAL PURPOSES FROM TAXATIONS ON ASSESSED VALUATIONS ON PROPERTY WITH IN THE CITY OF MOSES LAKE, WASHINGTON FOR 2017 THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Preamble: A. RCW 84.52 requires the governing body of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on property within the City of Moses Lake B. The City of Moses Lake's highest actual levy amount occurred in 2011 and was $10,222,955. C. The City is allowed by law to increase its tax levy by 1 % over the highest levy amount it has ever received since 1985, which for the City of Moses Lake was $10,222,955 in 2011 . D. The City of Moses Lake's actual levy amount from the previous year, 2016, was $6,754,885, which was reduced from the anticipated levy in 2016, because of an appeal of a taxpayer's assessment before the Grant County Board of Equalization (BOE). The BOE's decision has been appealed to the State of Washington's Board of Tax Appeals. The reduction in levy amount will probably remain in place until a resolution of the appeal. E. The City of Moses Lake has a population of more than 10,000. F. Public hearings were held, with notice duly provided, to consider the city's current expense budget for the 2017 calendar year pursuant to RCW 84.55.120. G. The City Council of the City of Moses Lake, after hearing and duly considering all relevant evidence and testimony presented, determine that the City of Moses Lake requires an increase in property tax revenue from the previous year, in addition to that resulting from the addition of new construction and improvements to property, any increase in the value of state assessed utility property, and any increase due to the annexation of new territory and refunds made, in order to discharge the expected expenses and obligations of the city. Section 2: Regular Levy: The following taxes for general municipal purposes for the City of Moses Lake for the year 2016 be and the same are hereby levied upon all taxable property within the City of Moses Lake. An increase in the regular property tax levy of $3,527,371 , in addition to the increase resulting from the addition of new construction and improvements to property as authorized by RCW 84.55.010, and any increase in the value of state assessed utility property, is hereby authorized for the 2017 levy in the amount of $15,000,000 which is a percentage increase of 51 .88979% from the previous year, and any increase due to the annexation of new territory, new construction, and refunds made. Included in the levy increase is a 1 % percentage increase in the highest levy amount the City has received since 1985 which was $10,222, 955 in 2011, in the dollar amount of $102,230. Section 3: Refund Lew: The .City has available a refund levy of $227,315.59 . Section 4. This ordinance shall take effect and be in force five {5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on November 8, 2016. ATIEST: Todd Voth, Mayor W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney ORDINANCE NO. 2 <6 ~ 0 AN ORDINANCE PROVIDING FOR SUBSTANTIAL NEED TO INCREASE THE REGULAR PROPERTY TAX LIMIT FACTOR ABOVE THE RATE OF INFLATION PURSUANT TO RCW 84.55.010 THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Recitals: 1. The City Council of the City of Moses Lake, Washington, has determined that the level of service, public safety, and providing for government project, the City Council finds that there is a need to increase the regular property tax limit factor above the rate of inflation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE AS FOLLOWS: Section 1. That the limit factor for the tax year 2017 shall be one percent (1 %) , which is a .047% increase above the rate of inflation. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on November 8, 2016. Todd Voth, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney ( To: From: Date: Proceeding Type: Subject: • First Presentation: • Second Presentation: • Third Presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gilbert Alvarado, Community Dev Dir I Deputy City Manager November 8, 2016 Motion Shoreline Master Program Update -Conditional Approval Legislative History: I Ju1v 12, 2016 I September 13, 2016 1 November 8, 2016 Motion The Washington State Department of Ecology (DOE) gave notice to the City of Moses Lake on July 12, 2016 via letter of their intent to conditionally adopt the Moses Lake Shoreline Master Program (SMP). This letter detailed two options: 1) agree to the DOE changes as drafted or; 2) submit and alternate proposal. The City Council directed staff to notify the DOE of their intent to submit an alternate proposal. To date there has been no alternate proposal submitted to DOE. It was the Council's direction to meet with DOE staff prior to taking any further action. Since the July 12th City Council meeting, there have been two (2) meetings with DOE. The first meeting was with the Mayor, Councilmember Leonard and city staff to go over the recommendations of their conditional approval. The second meeting was with the Mayor and city staff to field test the draft language as proposed by DOE. At the October 25, 2016 regular City Council meeting, the City Council approved the Final SMP with conditions included by DOE. An Ordinance memorializing the Council's action will not be necessary based on further discussion with DOE and legal counsel. What will meet the statutory requirements is a letter to DOE detailing the language agreed upon between the City Council and DOE. This is also where we would insert our agreed understanding of the vested plats as well. Page 1of2 Background : The City of Moses Lake is obligated under State statute to adopt a SMP that is compliant with amended Shoreline Management Act. The City Council has reviewed the Draft SMP and made recommendation to DOE. The DOE did not fully accept the recommendations as presented and offered changes that they felt are compliant with the Shoreline Management Act. Fiscal and Policy Implications If the City Council is to consider an alternate SMP proposal as provided by the process of SMP adoption, the Council will need to consider an outside source for assistance. Staff is not in a position to address DO E's concerns given the complexity of the issues. Options Option I Results ---------·----------·-··------·---------·--·----·----'·------------·--·-·-·---··----·--·----·- • Accept the DOE proposed changes to ! Adoption of the SMP moves forward to DOE for -··--·-·-·--·----~:~.~o~~~-~ake 5.~P ----------tsignat:_an~:_°dification ---··-·-·-- • Provide DOE with alternate SMP I Continued SMP adoption and fiscal impacts to proposal for their review I the General Fund I Staff Recommendation The City Council has approved the Final SMP and should send the DOE a letter confirming the conditional approval. A draft letter for Council's consideration will be made available at the City Council meeting. Attachments I A. I DOE Letter Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel N/A Page 2 of 2 STA fE OF \VJ\SlllNGTON DEPARTfv\ENT OF ECOLOGY {'() Ro.' .rr.oo • OIJ!npi.t, \VA 911504·760{) • i60··1U7·60()0 71 1 for \ \~l>·hinfiilm1 Rd,W Sen ·ic1• • /'t·1.-rm~ 1~i1h rl 'PP£·r:l1 rli\t1hifit1 t.m c .11/ (Ji7lJJ1·6 I./ I June 7, 20 I 6 The l Ionorable Todd Voth City of Moses Lake 40 l South Dalsam Street PO Box 1579 :y{oses Lake, WA 98837 RECEIVED CO ~N:'IJNITY I r VU Of'lV··-:t·J"" Re: City of Moses Lake Comprehensive Shoreline Master Program Update - Conditional Approval, Ordinance Number 2732 Dear Mayor Voth: I would like to take this opporhmity to commend the City of yfoses Lake (City) for its efforls in developing the proposed comprehensive Shoreline Master Program (SMP) updace. The S\1P will provide a framework to guide development and habitat restoration along the City's shorelines. As we have already discussed with your staff and the city cow1cil, the Washington State Dcpanment of Ecology (Ecology) has identified specific changes necessary to make the proposal approvable. These changes, along with recommended changes and detailed rationale for each change are detailed in Attachment B. The findings and conclusions that support Ecology's decision are contained in Attachment A. Attachment C constitutes Ecology's response to public comments received duri11g the state comment period, as well as a discussion of outstanding issues from the City comment period. Pursuant to RCW 90.58.090 (2)(e), at this point, the City may: • Agree to the proposed changes (requirt.!d and/or rc.!commcnded changes), or • Subrrut an alternative proposal. Ecology will then review the altcmativc(s) subm1ttcJ for <.:onsisteocy w1th the purpose and intent of the changes originally developed by &ology and with the Shoreline Management Act. Final Ecology approval wm occur when the City and Ecology agree on language that meets statutory and Gujdeline requirements. 0 The Honorable Todd Voth June 7, 2016 Page 2 Please provide your w1itten n:sponse within 30 days to the Director's Office at the following address: WA State Departmem of Ecology Attention : Director's Office PO Bu>.. 47600 Olympia, WA 98504-6700 Ecology appreciates the clcdicated work that the City Council, City staff (Rob White), the Pla1ming Conunission and the corrnmmity have put into the .Shoreline Master Program updat~. We look forward to concluding the SMP update process m the near furure. If you have any quest.Jons or would like to wscuss the changes identified by Ecology, please contact our Regional Planner, Jeremy Sikes, at Jeremy.Sikcs@ecy.wa.gov/(509) 329-3426. Sincerely, Maia D Bellon Director Enclosun~s By Cenified Mail [7012 1010 0003 3028 4406] cc : Gil Alvarado, City of Moses Lak~ Sara Hunt, Ecology Jl:remy Sikes, Ecology To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAl<E CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Brett Bastian, Fire Chief November 8, 2016 Consideration Ambulance Cost of Service Study Legislative History: October 25, 2016 November 8, 2016 I Consideration Attached is a proposal from FCS Group outlining the Scope of Work and Task Plan for a cost of service study for the ambulance utility. Background Council has directed staff to look into a cost of service study for the ambulance utility. After examining the various approaches presented, staff is presenting the scope of work and task plan submitted by FCS Group for Council consideration. Fiscal and Policy Implications Costs associated with the cost of service study are outlined on page 4 of the attached document. Page 1of2 Options • Option ----· Direct staff to move forward contract preparation t Results with Staff would move forward establishing a contract to have the study completed. --··--~-·-.. -i-~"k~~~-;~f:io;;:------------.. -···-p:·ontractpreparatio~ will ~ot o~z~;.-:-··-····-··--- Staff Recommendation Authorize City Manager to seek a contract agreement with FCS Group to include Task 1-9 in the agreement. Also, direct staff to include any additional tasks {option 10-13} to the agreement. Attachments A. Cost of Service and Ambulance Rate Study, Scope of Work and Task Plan. FCS Group Legal Review The following documents are attached and subject to legal review: N/A Type of Document Title of Document Date Reviewed by Legal Counsel • Page 2 of 2 COST OF SERVICE AND AMBULANCE RATE STUDY CITY OF MOSES LAKE, WASHINGTON SCOPE OF WORK AND TASK PLAN Task 1 -Conduct Kick-off Meeting DRAFT The consultant team will conduct a project kick-off meeting with staff from the Finance and Fire Departments, who will serve as the primary contacts with FCS GROUP for assisting and providing information for the cost of service and rate study. The agenda for this meeting will include basic data collection, a discussion of project goals and parameters, formulation of the project schedule, and discussion of other coordination issues. A written data request will be provided to appropriate City staff members in advance of this meeting. After the initial kick-off meeting, we will also conduct interviews with various stakeholders and staff and will be on-site for tours and information gathering for about two days. Task 2 -Review and Analyze Fire Department and Ambulance Cost and Workload Data To determine the cost of service, we will collect and review information on the City's costs to provide its emergency medical services and ambulance services. The review will include the 2015 actual revenues and costs, the 2016 budgeted revenues and costs, and 2017 proposed budgeted revenues and costs. Specific 2013, 2014, 2015, and 2016 to date revenue data will be reviewed as well as call and response data for these same years. Because of our methodology for determining availability and demand costs, we will also need to know the total service time spent responding separately to fire/other and EMS incidents by unit, station, and jurisdiction. For all the data needs including the customer billing data, the City will provide the information in a format specified by FCS GROUP. In addition, the City will provide the data on the impacts that a third station will have on the fire and EMS responses for the City's other two stations. Task 3 -Develop a Cost of Service Framework After reviewing the City's fire department and ambulance costs, we will develop a cost of service framework consistent with the provision in RCW 35.21.766. We will first review the City's current framework and methodology and where applicable, we will identify any differences in methodologies and discuss them with the City staff. We will identify the costs associated with the basic infrastructure needed to respond to both fire and EMS calls for service and the operating costs associated with responding to fire and EMS calls for service. We will review the framework with the City staff and discuss differences in the methodologies and will also determine if the City has data to support the framework and allocation factors used to distribute the various costs. Task 4 -Determine the Cost of Service Based on the framework, we will develop a cost of service model that can be used to allocate all the costs, including administrative and facility costs, for each station between fire and EMS/ambulance services as well as between availability and demand cost categories. Availability costs include dispatch, labor, training, equipment, patient care supplies and maintenance of equipment. Demand costs include costs related to the frequency of calls, distances from hospitals, and other costs related to responding to a call. The example below shows how costs are allocated and what often happens when a study is done compared to the budget. •:!> FCS GROUP COST OF SER VICE Al\D AMBUL,\NCE R,\ TE STUDY C ITY OF MOSES LAKE, WASHI NGTON DRAFT As part of the cost of service analysis we will do the following as identified by the City: + Allocate adm inistrative and facility costs to each station, + Allocate each station's costs between fire and EMS/ambulance services inc luding equipment operating, maintenance, and replacement costs, and + Classify and allocate EMS/ambulance costs between ava il ability and demand costs. Task 5 -Identify Potential Customer Classes and Cost Allocation Methods To develop the ambulance utility rates, customer classes and the use of the ambulance service must be determined. We will use the City's existing service and customer data that it already has for its ambulance utility. Potential allocation methods will be identified as we ll as alternative rate structures. In analyzing customer classes, allocation methods, and rate structures, we will id~ntify any potential issues that might affect the number of billing units or customer classifications. Task 6 -Calculate Availability and Demand Rates for Each Customer Class Once customer classes, allocation methods, and rate structures have been identified, the City's revenue requirements for the availability and demand services will be calculated for the potential customer classes. After identifying the costs associated with these services, rates consistent with RCW 35.21 .766 will be developed. The rates will be based on the full cost of service, but the City should add ress whether a General Fund subsidy should continue or whether rates should recover th e fu I I cost of service after subrracting fees and other miscellaneous revenues. If services are provided outside of the City, we will also discuss with the City staff how they want to address any subsidy for incidents outside the Cit y lim its. Based on the City's policy choice, we will then calculate alternative rates. If costs are not anticipated to change (i.e. no additional staff will be hired) in the near future, rates can be adjusted by the percentage change in the budgets related specifically to EMS and am bu lance services. Task 7 -Develop a Five Year Forecast Once the initial rates have been established for the base year suc h as 20 15 or 20 16, and if the City plans lo make station changes such as adding a third station or EMS staffing and/or medic unit changes, a five year forecast will be developed to identify the ambulance rate impacts. We wil l forecast revenues and costs over the next five years to determine the necessary rate increases needed to support any changes in the future. Jf changes are anticipated, we will need the Fire Department to ·:!> FCS GROUP 2 COST OF SERVICE AND AMBULANCE RATE STUDY CITY OF MOSES LAKE, WASHINGTON DRAFr analyze and forecast EMS incidents and any impacts that additional staffing or added units might have on the fire and EMS workload of the existing units. If a new unit takes incidents away from the existing units, additional transport revenues might not occur, but existing units might be more available to respond sooner to multiple EMS calls. Once the preliminary rates and forecast are completed, we will review the results with the City staff. If Optional Tasks 11 and 12 are included we might incorporate different scenarios showing how such changes will impact ambulance utility rates. Task 8 -Prepare a Report To document the assumptions, methodology, analysis, and alternatives for establishing customer classes and rates, FCS GROUP-will prepare a draft report. We will review the report with the City staff to gather comments and will make changes, as appropriate, before issuing a final report. We will provide five copies of a bound final report and an electronic version of the report. Task 9 -Make City Council Presentation FCS GROUP will prepare and make one presentation for the City that could include City staff, a City Council Committee, and/or the full City Council. Optional Task 10 -Evaluate Response Time Based on Council Adopted Performance Standards We will review the City Council adopted performance standards and evaluate how well the Department met the standards. Depending on the data available, we will show the Department's actual performance compared to the adopted performance standards and will identify areas where improvements might be needed. Optional Task 11 -Evaluate the Effectiveness of the Medical Services Officer Position Based on a review of the data, we will evaluate whether a full or part time medical services officer position is justified. We will also consider whether there are cost effective alternatives such as a nurse or the potential for regional sharing. We will also identify standards to meet Quality Assurance Requirements, whether they are being followed, and what a Medical Director's involvement and cost might be. · Optional Task 12 -Evaluate the Effectiveness of Utilizing an EMS First Response System instead of a Front Line Fire Fighting Apparatus Response We will review and evaluate the effectiveness of the dispatch protocol. (Particularly to minimize the use of ALS resources to respond to BLS response) and will evaluate how well BLS and ALS responses are identified and dispatched by communications. In addition, we will evaluate the appropriateness of using a two-person Patrol System vs use of a First Response Apparatus system to medical calls. (i.e. cross staffed or fully staffed two-person squad for BLS demand). Optional Task 13 -Analyze the Third Fire Station Impacts As part of the base cost of service analysis, we are relying on the City to provide the necessary data about the impacts of the third station on the other two stations. If the City wants more of an •::> FCS GROUP 3 COST OF SERVICE AND AMBULANCE RATE STUDY C rTY OF MOSES LAKE, WASllINGTON DRAFT independent analysis of the third fire station, we will conduct additional work using GIS information and data, analyzing each unit's incidents and responses, and analyzing additional cost factors. We will evaluate the number of responses by type and by area as well as analyze the impacts on concurrent calls for service. It appears that the City has already used GIS to analyze its incidents, we have, however, included time for some GIS support if necessary for this optional task. Project Budget The following arc the project hours and budget for the cost of service and EMS operational analyses. The first 9 tasks involve the scope of work and analyses needed for the ambulance utility cost of service and rate study. For those nine tasks, it is assumed that the City will provide the information concerning the impacts of a third station on incident responses and will provide the forccasted incidents for th e five year fo recast. Tasks 10-13 are related more to the operational analyses th at Mr. Montencro will be working on if the City decides to include those tasks in the study. In addition, Mr. Montcnero's rate includes a 10% markup . ;_ ·'t-t.l:~t~· ."' ..... ":'.~t· ~ . '. ~ ~n ··.~ ,;~~'' ~ • • • \ ';~. ' ' • ( • ' .Tasks'c.f.J:,'._·.~! ~ :"1.'!'.~· ~·:· · .: .· ~ · .- Er.ect.e Hooey ill19 Rates Task 1 -Conduct Kick-off Mee6ng Task 7.-R~ew and Analyre Fire Department and A'Tlbulance Costs and Workload Data Task 3-Oe1elop a Cost of Ser.ice Framework Task 4 -Determine the Cost of Ser¥ce Task !i • lden6f)'Poteotial Customer Classes and Cost Pilocabon MeUtods Task 6-Calculate Availab1hry and Demand Rates for Each Customer Class Task 7 -Dewlopa Five Year Forecasl Task 8 • Prepare a Report Task 9-Make City Councll Presentation Trawl Op bona! Task 10-E..aluate Response Time Based on Council hf opted Performance Standards Optional Task 11 -E\0luate the ElfocU1eness of the Medical Ser\ices Ol!icer Position Opbonal T asli 12-E1eluate Iha Effuctiwness of Utilizing an EMS Flrat Response Sy.;tem instead of a Front lino Ftro Fighting ~paralus Response Opoonal Task 13-Analyre the Third Fire Staton Impacts T ra-.el Total ProJoct Budget With OpUonalTask · · ·:!> FCS GROUP Consultant Hours · · --...... 1111 $235 Sl25 $125 $110 SBO 8 4 4 16 2 2 2 8 8 8 24 8 48 8 8 12 24 8 2 60 60 10 29 12 65 10 10 14 34 9 64 72 $2,040 $4,020 $1,940 $9,840 $1 ,470 $1,470 $1.970 SS,040 $1,960 $1,200 $2,910 $7,540 $8,640 4 John Montenero, Senior Fire Services Consultant Chief Montenero has 50 years of fire service experience, including 18 years as a chief fire officer in California for the cities of Santa Monica, Corte Madera, Monterey, Glendale. After retiring he served as interim fire chief for the cities of Hollister, Redwood City, Monterey, and San Rafael, CA. Throughout his career, Chief Montenero has gained significant experience in the design and deployment of emergency services for fir~. rescue, hazardous materials, medical and open space risks. This includes: the management of logistics, labor relations, personnel management, negotiation, productivity, team function, conflict resolution, employee sensitivity to public policy issues, policy development, major emergency planning and highly effective communication. He has participated in town ~all meetings, held public surveys, and headed public focus and labor groups to identify issues or concerns with services provided. He is experienced with wildlancl/urban interface fire mitigation and loss reduction, including communicating with residents and understanding the impact of weather. This experience has provided him the expertise to analyze emergency response systems and how to effectively manage them, including, the type of services delivered and the design of the organization to deliver them. He has demonstrated the ability to lead groups and seek out concerns, resolve issues and gain advice. Of great importance is his cost/benefit perspective and significant insight in regards to the quality and impact of leadership and the human relations status of an organization. This experience has given him an acute eye for an effective balance between loss management and emergency response. Chief Montenero has contributed to many TriData Inc. fire department studies, including: Alameda County, Oceanside, San Carlos, Palo Alto, Riverside County, San Pasqual Tribal Reservation and the Coastside Fire Protection District, CA.; Tacoma, WA; Detroit, MI; Seattle, WA; Juneau AK. He has also provided advise to fire departments in regards to confidential problem solving. BA. in Public Administration, St. Mary's College, Moraga, CA B.S. in Fire Science, College of San Mateo, CA To: From: Date: Proceeding Type: Subject: • First Presentation: • Second presentation: • Action: Staff Report Summary CITY OF MOSES LAKE CITY OF MOSES LAKE STAFF REPORT John Williams, City Manager Gary Harer, Municipal Services Director November 8, 2016 MOTION Appeal -Connect to City Sewer System -730 Grape Drive Legislative History: I November 8, 2016 I Motion April Aynes, 730 Grape Drive, is appealing Moses Lake Municipal Code (MLMC} 13.05.150(B) that requires existing buildings to connect to the City's sewer system as such time as the septic system fails. Background The residence at 730 Grape Drive was built in the County around 1950 and prior to a sewer system being in the area. A City sewer main was installed along this section of Grape Drive in 1985, but the homes along the West side of Grape Drive were not required to connect at the time. Earlier this year Ms. Aynes began having problems with the septic system that serves her home and contacted the Grant County Health District about repairing it. The City was contacted to determine if sewer service was available. Since the City has a sewer line along Grape Drive, the Municipal Services Director sent a letter via certified mail on October 111h to inform the property owner that sewer was available. The letter stated that the property would be required to connect or the decision could be appealed within 10 days of receiving the notice. On October 20th the City received Ms. Aynes appeal. Page 1 of2 Ms. Aynes has provided quotes of $11,405 to install a new septic system and $44,671 for connecting to the City's sewer system. Even though septic systems contribute to the pollution of groundwater, City staff doesn't believe this septic system a public health or environmental problem. A system to serve this property has been designed, but an application has not been submitted to the Grant County Health District at this time. F~scal and Policy Implications Section 13.05.150 of the Moses Lake Municipal Code provides an appeal process in accordance with RCW 35A.21.390. Options Option ---·-·-··-··---··-··---·-· ···--···--·-·------·_R_e_s_ul~-----·····---- • Approve the appeal. • Deny the appeal. Staff Recommendation The property owner will apply with the Grant County Health District to install a new septic system. The property owner will be required to connect to the City's sewer system in accordance with MLMC 13.05.150 (B). Staff recommends approving the appeal in accordance with MLMC 13.05.150(B).1. Attachments A. City notice that was sent on October 11th, 2016 B. Appeal package submitted by April Aynes. Legal Review The following documents are attached and subject to legal review: Type of Document Title of Document Date Reviewed by Legal Counsel • None Page 2 of 2 October 11, 2016 April Aynes, 730 North Grape Drive, Moses Lake, WA 98837 CITY OF MOSES LAKE Re: Official Notice to Connect to the City Sewer System Dear Ms. Aynes: The septic system that serves your residence at 730 Grape Drive has failed, and your. residence is within 200 feet from a city sewer main. In accordance with Moses Lake Municipal Code 13.05.150 B, you are required to connect to the city sewer main within six months of receiving this notice. In accordance with Moses Lake Municipal Code 13.05.150 B.1., you can appeal the requirement to connect to the city sewer system for a single family residence within ten days of receiving this notice. A copy of the code is attached. Please carefully read the code and fully address each item. You may want to obtain the assista nee of your on-site designer. Upon receipt of you appeal, I will schedule your appeal for the next available City Council meeting and will send you a notice. Your failure to appear and prosecute the appeal shall constitute a waiver of the right to appeal the requirement to connect to the city sewer. Please contact me at 764-3777 if you have any questions or need additional information. Gary Harer, PE, PLS ~ ~a~~k~ City of Moses Lake City Manager 764-3701 ·City Attorney 764-3703 ·Community Development 764-3750 ·Finance 764-3717 ·Fire 765-2204 Municipal Services 764-3783 · Municipal Court 764-3701 ·Parks & Recreation 764-3805 ·Police 764-3887 ·Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579· Moses Lake, WA 98837-0244· www.cityofml.com CITY OF MOSES LAKE MUNICIPAL CODE CHAPTER 13.05 -WASTEWATER REGULATIONS 13.05.150 Requirement to Connect to the POTW: A New Buildings: Newly constructed buildings having human occupancy, as defined in the International Building Code, shall be connected to the POTW. B. Existing Buildings: The owner of an existing building having human occupancy, as defined the International Building Code, that is situated within two hundred feet (200') of the POTW, is required at the owner's expense to connect such building directly to the POTW within six (6) months after the date of official notice to do so. Provided that, the connection shall not be required if the cost of making the connection, including system development charges, exceeds ten thousand dollars ($10,000). The owner shall submit a detailed cost estimate to the Municipal Services Director for review. The determination of the cost of making the connection shall be made by the Municipal Services Director. Furthermore, if the owner is not required to make a connection because of cost, at such time as the septic system fails, either the tank or the drain field, the connection to the City's sewer syst~m shall be required and made. 1. In accordance with RCW 35A.21 .390, the owner of a single-family residence can appeal the requirement to connect to the POTW to the City Council within ten ( 10) days after notice of the Municipal Services Director's decision is mailed via certified mail to the owner. The appeal shall be in writing and shall be signed by the owner by declaration under penalty of perjury as to the truth of the matters stated in the appeal, pursuant to RCW 9A. 72. 085. The written appeal notice shall contain or be accompanied by the following information: a. Specific basis on which the owner contests the Municipal Services Director's decision. b. All documentation or other evidence supporting the owner's appeal, including any expert testimony. c. The current address of the owner. d. A brief statement of the relief sought and the reasons why the Municipal Services Director's decision should be reversed, modified or otherwise set aside. 2. The appeal hearing before the City Council shall be scheduled for the next available City Council meeting, and notice of the appeal hearing date shall be mailed via certified mail to the owner at the address listed in the notice of appeal. Failure of the owner to appear and prosecute the appeal shall constitute a waiver of the right to appeal granted under this section. The decision of the Cify Council shall be final. (Ord. 2810, 5/10/16; Ord. 2642, 2/14/12) 13.05.160 Wastewater Industrial User Survey: When requested by the City, owners of all commercial and industrial facilities that discharge or plan to discharge wastewater to the POTW shall complete a Wastewater Industrial User Survey on forms supplied by the City. The Wastewater Supervisor shall determine if the Industrial User Survey form is complete. (Ord. 2642, 2/14/12) 13.05.170 Permit Requirements: A A Street and Utility Construction Permit is required and shall be obtained before uncovering, connecting to, opening into, altering, or disturbing any municipal improvement. B. A waste discharge permit is required and shall be obtained from the City and the Department of Ecology before a significant industrial user discharges wastewater into the POTW. , C. A plumbing permit is required and shall be obtained before a build ing sewer is installed, except for building sewers that are installed outside of the City's corporate limits. (Ord. 2642, 2/14/12) 9 (5/16) , • 2/29/2016 RCW 35A.21.390: Failing septic systems-Connection to public sewer systems-Appeals process. RCW 35A.21.390 Failing septic systems-Connection to public sewer systems-Appeals process. (1) A city with an ordinance or resolution requiring, upon the failure of an on-site septic system, connection to a public sewer system must, in accordance with this section, provide an administrative appeals process to consider denials of permit applications to repair or replace the septic system. The administrative appeals process required by this section applies only to requests to repair or replace existing, failing on-site septic systems that: (a) Were made for a single-family residence by its owner or owners; (b) Were denied solely because of a law, regulation, or ordinance requiring connection to a public sewer system; and (c) Absent the applicable law, regulation, or ordinance requiring connection to a public sewer system upon which the denial was based, would be approved. (2) If the city has an administrative appeals process, the city may, subject to the requirements of this section, use that process. The administrative appeals process required by this section, however, must be presided over by the legislative body of the city or by an administrative hearings officer. (3) The administrative appeals process required by this section must, at a minimum, consider whether: (a) It is cost-prohibitive to require the property owner to connect to the public sewer system. In complying with this subsection (3)(a), the city must consider the estimated cost to repair or replace the on-site septic system compared to the estimated cost to connect to the public sewer system; (b) There are public health or environmental considerations related to allowing the property owner to repair or replace the on-site septic system. In complying with this subsection (3)(b ), the city must consider whether the repaired or replaced on-site septic system contributes to the pollution of surface waters or groundwater; (c) There are public sewer system performance or financing considerations related to allowing the property owner to repair or replace the on-site septic system; and (d) There are financial assistance programs or latecomer agreements offered by the city or state that may impact a decision of the property owner to repair or replace the on-site septic system. (4) If the city, following the appeals process required by this section, determines that the property owner must connect the residence to the public sewer system, the property owner may, in complying with the determination and subject to approval of appropriate permits, select and hire contractors at his or her own expense to perform the work necessary to connect the residence to the public sewer system. ' (5) Unless otherwise required by law, a city determination requiring the owner of a single-family residence with a failing on-site septic system to connect a residence to a public sewer system is not subject to appeal. (6) For purposes of this section, "city" means a "code city" as defined in RCW 35A.01 .035. [2015 c 297 § 2.] hltp:/fapp.leg.wa.gov/RCW /default.aspx?cite=35A.21.390 1/1 ---+-- + 220 s. Hamilton Rd • Moses Lake, WA 98837 509·760·3688 QUCY(6 -m~VQ!I(~ ~~--~·-:=.~~--:--·-· DATE: /0/20 /;{,? /,.----........,---M-1-. k-~,..,--R-rz-cK-. --;/ A_p_r1_1. f_A_y_e-,rs _______ ;M,__etu-1-_ l:Yl-l~n'--'-'·~'4£-, -~1-. s-ie_m __ -(),n-,-d·-. -------! 1 : '7"3o N. 0ru_po_ Dr ti c(rOJnf/~!d cn..srallci17on ~ Mose,s Loi-~ 1rlA 99637 I I I I I I i~ I CUST. ORDER NO. DATE SHIPPED SHIPPED VIA TERMS SALESMAN OT'f ORDERED B.0 Qf'f. SHIPPED DESCR I PTION -·---+-~-----+-------------- ~fl~ fuk ·Pump T0vn1< Pump/ 'P(JJ)~/ / R,oo1s ](Jsu-s Fitter Mi'~e-. ·-rcvrts 0Md /0r0Jle) 1HCluJ OfP R1r()p Oaf Ta nK mc,..,tneoJ HachLnJ?,,, .$ War F.0.B. UNll PR:('[ I I I I I I I I I I I I I I I I I I I I I I ---OUR ORDER NO. I ,..., _ _....,. ..... -~----I M~10l''>· :.1 ---·-,·-·-- /,/50 I I 1()() I ! JI I 0 0 : OU I 900 I :oo ' 5SJ;0(' L-I _,. I 90:00 I L/':)0~00 000:00 I I (t;{XJ:oo : I ! 3cx)!Ct) , I J,6oo ioo : I I 3 ·}?j):Q() -Quof (l ~futzJJ /o,s7o loo RECEIVED OCT 2 0 2016 MUNICIPAL SERVICES DEPI. ENGINEERING CITY OF MOSES LAKE 79%-riK I I I I I 935 :03 I I i . I i i I I I ' : I I : : I : : I I I ) '---------'---'----------------------·----~-----''--'-------~---_J_ ._, Central WA Excavating, Inc 220 S. Hamilton Rd. Moses Lake, WA 98837 Ph: 509.760.3688 Fax: 509.765.7384 To: Mike Peck Salesperson 1Jake Yager & Jared Cox t -• • Description 'Set-Up : Co~crete & Asp halt Cutt~g . --· -----Bedding Sand . -~. ·~· - 5/8 Gravel Shoring & Traffic Plates . . 1 Asphalt Repair . .. Concrete Repair Sod Repair . Machine & Labor Parts . Traff'ic..Control -J QUOTE APR1~ AYIU-fLS 130 /I/.' GR~f-c:.... o~ /Y).J.... wA 9~'f37 Date: September 30, 2016 Job C~nnect to City ~ewer on °!ape Dr. !Line Total :$ !$ '$ $ _$ _$ .$ ·$ -· ;$ '$ '$ Estimated Subtotal· $ Estimated Tax $ Estimated Total $ 2,500.00 1,800.00 ! 600.00 900.00 3,500.00 4,500.00 5,500.00 1,000.00 14,000.00 2,100.00 . 5,000.00 ·411400.00 3,270.60 _44,670.60 Call Jake if you have any questions 509.765.4002. Thank you. ·. ... . , Thank you for your business! 220 S Hamilton Rd, Moses Lake, WA 98837 Ph: 509r760_.3688 • RECEIVED OCT 2 0 2016 MUNICIPAL SERVICES DEPT. ENGINEERING CITY OF MOSES LAKE I ---------- GR AN T COUNTY SEPTIC ---·---~---------_,..__,.._,., ____ . _______ ~ .. ·--· ------------·-----·- DES I G N INVOIC E Date: October 4, 20 16 Name: April Ayers (Mike) Address: 730 N. Grape Dr Moses Lake.WA 98837 Project title: repair 2 bedroom Project description: Septic system design Invoice Number: Terms: Due upon receipt DESC RI PTIOt..; QUANT I T y Septic design I Tax U N IT PRI CE $ 700.00 Subtotal Total C O ST $ 700.00 $ 700.00 $ 0.00 $ 700.00 Grant County Septic Design is an LLC. If you need an 1-9 form for reporting purposes please email one to the address below. Please remit payment to the address below. Sincerely yours, Cobie Hansen RECEIVED OCT 2:0 2016 MUNICIPAL SERVICES DEPT. ENGINEERING CITY OF MOSES LAKE PO Box 1035, Mo ses Lake.WA 98837 T 509 760 3350 Cobie@me.com I l I l ! I I I I 1 I i I 1 l I ! I ' I j l l I ~ I "k 'PO N~\ iMSiktA ...... NG1.v Pl €;U':J ··oN ~-.t;?E_,~~. ~ No .,--cs,-i+cLe~-; 5011,-f/\l~v ~l ( /D Ne.cs: -11yne / .sD1t-S@., -1 r ••· +z~~-!\JP~ t ~;;s f-,-J. O 0 oO 0 0 +-tot<lS6 I S-8 I-~ ---I Q I r RECEIVE flt-eA-1rtl ef-1 r· U?;V&_ 'C. ,, / Pump Selection for a Pressurized System -Single Family Residence Project 11-0643-000, Peck/Ayres Parameters Discharge Assembly Size 1.25 Transport Length 15 Transport Pipe Class 40 Transport Line Size 1.25 Distributing Valve Model None Max Elevation Lift 5 Manifold Length 6 Manifold Pipe Class 40 Manifold Pipe Size 1.00 Number of Laterals per Cell 3 Lateral Length 25 Lateral Pipe Class 40 Lateral Pipe Size 1.00 Orifice Size 3/16 Orifice Spacing 2 Residual Head 2 Flow Meter None 'Add-on' Friction Losses 0 Calculations Minimum Flow Rate per Orifice 0.62 Number of Orifices per Zone 39 Total Flow Rate per Zone 24.5 Number of Laterals per Zone 3 % Flow Differential 1st/Last Orifice 7.3 Transport Velocity 5.3 Frictional Head Losses Loss through Discharge 4.2 Loss in Transport 1.1 Loss through Valve 0.0 Loss in Manifold 0.5 Loss in Laterals 0.4 Loss through Flowmeter 0.0 'Add-on' Friction Losses 0.0 Pipe Volumes Vo I of Transport Line 1.2 Vol of Manifold 0.3 Vol of Laterals per Zone 3.4 Total Volume 4.8 Minimum Pump Requirements Design Flow Rate Total Dynamic Head OnmcoS:vstems" lncOIJ)orate<l ('f..111P.t ,x ~,, tht \~k{JJws ~'\.:atr• 24.5 13.2 inches feet inches feet feet inches feet inches -;;-inches Cl) Cl) feet !::. feet :r:: inches c I- feet 'ti "' Cl) :r:: (,.) gpm ·e "' c >. gpm c (ii % -{:. fps feet feet feet feet feet feet feet gals gals gals gals gpm feet 35..---.-~--~....---.-~.....---.....--.-~....----.-,.--.....--.-~.......----.~~ / I J = ::::::_ ~~ = = :::::::t :=: L~ :::=:: =-.:::::::_ ----- :""' i I 251---+~-+-~+----1,........,,~,+--+~-+--,++~-+-~~-+~-+-~+---1 "'-I ·-·----·-·-·-·--·-··--·-· -------·-·· ·----·--·-·---·---~ ~-+--·-·-·---·------------·-·-·--· ---·-···· -···--··· ---····- I \ \ 15 I \ ,____,___----+-----<,___-+-_,_,_/__,_ \ ~ ~~~=-~ ~~~ =-t~~J~ :=: :::~=i:= 10 / i \ / 10 Pump Data PKP350 Effluent Pump 1/2HP, 115V 10 / \ ······-······ --·-·--·L·-····-·-· -·····-···->-···-··--·· ··-·····-·· ---·-·-·--[>,.____ ··--·····- i i ·--··---.l ·-··--·-·-· ·····-··--·---·--·--··---· .. i 20 30 40 50 60 70 Net Discharge (gpm) Legend System Curve: - Pump Curve: - Pump Optimal Range: - Operating Point: RECEIVED Design Point: Q OCT 2 0 2016 MUNICIPAL SERVICES DEPT ENGINEERING . CITY OF MOSES LAKE 6" 24" 10' wide 36" with 6" ASTM C-33 up each side see cross section Q4"port 36" 24" 27' long bed with end manifold-Use cross construction manifold start laterals 12" from end of the bed lateral is 25'. Drill 3/16" orifices at 6 o'clock every 2'. us . ~ e pipe lube on slip caps so th ~ can be opened ey 15-18" backfill threaded screw cap 1 1 /4" laterals Geotextile Filter Fabric 12" gravel. (9" under pipe & 3" over) \ 2" transport 2" manifold ~ (') ~ 12" ASTM sand I ~mQ oz~ ,,G)f-s:: z en o mm cn m ::o m::o$ cn-o Zm Turn laterals up at ends into 6" ports. Extend to within 6" of surface. The other observation port is 4". U~G> g; gasket slip caps. At bottom of ports, drill holes and slide 12" long rebar in cross pattern to keep anchored. ~ *BED ALL PIPE (TRANSPORT, OUTLET FROM BUILDING, ETC) WITH SAND OR SOIL THAT DOES NOT CONTAIN ROCKS GREATER THAT 1/4". BED 4" UNDER PIPE AND 6" OVER. 0 () -f ~ <::> ;-..:> = en :::u m 0 m -< m c Commonly in type 1 soil, a sand filter is installed under the drain field. It is a requirement to have an orifice every 6 sq ft. Mathematically, this works when you have laterals in a 9' bed with orifices drilled every 2'. The effluent has to be contained with 6" of sand on each side of the drain field. Please see cross section: Max drain field depth is 36" from finished grade. 14-16" Backfill 0 0 0 9' wide 10' wide san 1 er RECEIVED -OCT 2.0 2016 MUNICIPAL SERVICES DEPT. ENGINEERING . CITY OF MOSES LAKE geotextile fabric ~ 6" san 12" deep gravel and laterals with 6" protection of ASTM C-33 sand 6" up sides of bed 12" of ASTM C-33 sand Vertical separation minimum 60" 2 Bedroom Pressure Bed: 1,000 gal two-compartment septic tank. Pump old tank & remove. 1,000 gal one-compartment pump tank Stub out: Existing No more than 20" cover over tanks (existing) 3 Access risers Orenco 4" biotube filter with 1 /8" mesh, extend handle to within 6" of riser lid. 15' of 1.25" PVC Sch. 40 transport pipe. Slope's toward drain field. 3 laterals 25' long 1" diameter. (start laterals 6" from end of the bed.) 6' manifold-1" PVC Sch 40 Orenco Panel A 1 CT installed within line of sight of the pump chamber. Wiring needs to be done by a licensed electrician. 3 float tree: on/off, high liquid , and low level/ redundant off Set float to dose 80 gallons or 3 1 /2" tether pump: Orenco PKP350 effluent pump 1/2 HP 115 V. Pump may be substituted if meets curve. Install a pump disconnect within 24" of riser top. Set pump on a 6" stand with an 18" shroud (measured from the bottom of the tank) to keep the sediment from the pump. Attach the tree to this shroud. M-1 Tanks has this pre-made. Drain field: Dig a pit 1 O' X 27' X 42". Layer 12" of ASTM C-33 sand in the bottom. Install drain field (gravel) no deeper than 36" from existing grade. Install 9" of drain rock (3/4" to 2 1 /2" screened washed gravel) and another 3" over top of laterals. A 4" observation port needs to extend from the sand I soil interface to the fin ished grade. 90* sweep ends of laterals toward surface. Install 6" ports over the ends of laterals. See diagrams of ports plus lateral layout. Drill 3/16" orifices every 2' in the 6 o'clock position. Call the health department for an inspection. Leave the PVC fittings unglued in the drain field as the orifices need to be in the 12 o'clock position until after inspection. After inspection turn orifices to 6 o'clock and glue fittings. Install the 3" of drain rock over the top. Cover with filter fabric and then backfill. 2BR X 120 = 240 I 1.0 app rate= 240 sqft I 3'= 80 Linear feet. Maintain a 60" vertical separation **Remove large trees in the back yard. RECEIVED OC T 2.0 2016 MUNICIPAL SERVICES DEPT. ENGINEERING . CITY OF MOSES LAKE r l I F9'l'J I -I (\ ,J.'D bi-1€; vvt ,t-1 ~ 97.00-t: y\f(~ v>'~ (ll> ~ --ft' ,, of ti' D -----===~· f .i "T lP 8 Sample Hgl of 121'shown ~ other ris91 hgts. ava'.tabla M-1 Tanks lnc. I r -----:--------------------------------------------------1-----------------.. --: ~----- . ! I ~ I , I ~ : ~ I , "'18 ' 00 I , i , I . L. u l l-[ ----------------------------------_ ~:. ~ fil=..r.1-:::::::::_-::· I -------------------------cHl I I Ill! , __ r·--1 ·--------------,...., . 1 I ! ! ·1 ' ~ Iii I I ' i I u ~.:.:-: ~· 'Zl i _l Tank width -er Excavat;on width -64" I f----------216.00' 1250 longlh • 118" 1~00 length · 143"' axca·1etion length ] L, ~ 1--,,c:-lJJ I ~ ~ RECEIVED OCT 2 0 2016 MUNICIPAL SERVICES DEPT. ENGINEERING CITY OF MOSES LAKE .·---\. originally Number of listed size Chambers 670 1 1000 1 1250 1 1500 1 1000 2 1250 2 1500 2 670 1000 1250 1500 M·1 TANKS, INC. 13058 N Frontage rd E MOSES LAKE WA 98837 (509)766-2914, FAX 764-0905 inside dimensions 56" x 58" x 48" liquid depth 88" x 58" x 48" liquid depth 109" x 58" x 48" liquid depth. 134" x 58" x 48" liquid depth Same as above less divider wall Same as above less divider wall Same as above less divider wall outside tank dimensions L xW x H 65" x 67" x 64" 97" x 67" x 64" 118" x 67" x 64" 143" x 67" x 64" Page 1 Gal. oerin. 14 .. 1 22.1' 27.4 33.6 21.2 26.6 32.7 . 216107 TRUE Suggested volumn reference . 674.90 675 1060.57 1050 . 1313.66 1300 1614.96 1600 1018.39 1000 1274.49 1250 1570.97 1550 RE.CEIVED OCT 2 0 2016 MUNICIPAL SERVIC~S DEPT. ENGINEERING CITY OF MOSES l.AKE