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12222015 Part 2December 16, 2015 TO: City Manager for Council Consideration FROM: Finance Director SUBJECT: Ordinance -Amend 2015 Budget -2nd Reading Attached is an ordinance which amends the 2015 Budget. The ordinance is presented for Council consideration . This is the second reading of the ordinance. Respectfully submitted ~~ Finance Director WRT:jt ORDINANCE NO. ;< 7 q I AN ORDINANCE AMENDING THE 2015 BUDGET FOR THE CITY OF MOSES LAKE, WASHINGTON THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: SECTION 1. GENERAL FUND 000: Revenue: Deductions: 1. $ 108,000 to REET 1 and 2 Expenditures: Deductions: Miscellaneous Services: 1. $ 110, 700 to Ending Fund Balance Additions: 1. Miscellaneous Services $ 2, 700 to Transfers Out Expenditure Budget $ 22,368,900 Additions $ 2,700 SECTION 2. TOURISM ACTIVITIES FUND 102: Expenditures: Additions: 1. $ 9,700 to Transfers Out Deductions: 1. $ 9,700 to Ending Fund Balance Expenditure Budget $ 472,800 Additions $ 9,700 Deductions $ 110,700 Deductions $ 9,700 Amended Budget $ 22,260,900 Amended Budget $ 472,800 SECTION 3. STREET FUND 116: Revenue: Deductions: 1. $ 40,000 to State Entitlements and MVET Expenditures: Additions: I. $ 8,300 to Transfers Out Deductions: 1. $ 48,300 to Ending Fund Balance Expenditure Budget $ 2,231 ,700 Additions $ 8,300 Deductions $ 48,300 SECTION 4. STREET REPAIR AND RECONSTRUCTION FUND 119: Revenue: Additions: I. $ 334,100 to REET 1 and 2 Expenditures: Additions: 1. $ 334, 100 to Ending Fund Balance Expenditure Budget $ 1,185,400 Additions $ 334,100 SECTION 5. 2015 REFUNDING GO BONDS 286: Deductions $ Amended Budget $ 2,191,700 Amended Budget $ 1,5 19,500 This is an unbudgeted debt service fund and is included as an estimation for reference only. Revenue: Additions: I. $ 3,062,300 to Proceeds from Refunding 2. $ 85 ,700 to Transfers In Expenditures: Additions: 1. $ 3 ,900 to Ending Fund Balance 2. $ 20,700 to Debt Issue Costs 3. $ 65,000 to Interest on GO Debt 4. $ 3,058,400 to Deposit with Bond Escrow Expenditure Budget $ 0 Additions $ 3,148,000 SECTION 6. WATER/SEWER FUND 410: Expenditures: Additions: Water Billing 1. $ 2, 100 to Transfers Out Sewer Billing 1. $ 2, 100 to Transfers Out Deductions 1. $ 4,200 to Ending Fund Balance Expenditure Budget $ 11 ,713,300 Additions $ 4,200 SECTION 7. WATER RIGHTS 471: Expenditures: Additions: 1. $ 400 to Miscellaneous Deductions: 1. $ 400 to Ending Fund Balance Expenditure Budget $ ,1,338,300 Additions $ 400 Deductions $0 Deductions $ 4,200 Deductions $ 400 Amended Budget $ 3,148,000 Amended Budget $ 11,713,300 Amended Budget $ 1,338,300 SECTION 8. WATER/SEWER LEASE 483: Expenditures: Additions: 1. $ 3,300 to Ending Fund Balance. Correction of ordinance 2789 Expenditure Budget $ 13,000 Additions $ 3,300 SECTION 9. WATER/SEWER LEASE 485: Expenditures: Deductions: Deductions $ 1. $ 3,300 to Ending Fund Balance. Correction of ordinance 2789 Expenditure Budget $ 680,700 Additions $ Deductions $ 3,300 SECTION 10. 2015 GO BOND REDEMPTION 487: Amended Budget $ 16,300 Amended Budget $ 677,400 This is an unbudgeted debt service account and is included as an estimation for reference only. Revenue: Additions: 1. $ 17,200 to Transfers In 2. $ 800 to Proceeds from Refunding Expenditures: Additions: 1. $ 2. $ 3 $ 800 to Ending Fund Balance 13 ,000 to Interest on GO Debt 4,200 to Debt Issue costs Expenditure Budget $ 0 Additions $ 18,000 Deductions $ Amended Budget $ 18,000 SECTION 11. SANITATION FUND 490: Expenditures: Additions: 1. $ 2. $ 3. $ 2,000 to Interest on Interfund Debt 66,000 to Interfund Dbt/St Repayment 33,000 to Operating Supplies 4. $ 5. $ 134,000 to Landfill dumping Fees 440,000 to Garbage Contract 6. $ 36,000 to Taxes and Assessments Deductions: 1. $ 43,000 to Salaries 2. $ 15,000 to Medical 3. $ 653,000 to Ending Fund Balance Expenditure Budget $ 2,985,600 Additions $ 711 ,000 SECTION 12. AIRPORT FUND 495: Expenditures: Additions: 1. $ 1,500 to Minor Equipment Deductions: 1. $1,500 to End Fund Balance Expenditure Budget $ 100,600 Additions $ 1,500 Deductions $ 711 ,000 Deductions $ 1,500 SECTION 13. UNEMPLOYMENT COMPENSATION FUND 501: Expenditures: Additions: 1. $ 23,000 to Miscellaneous Claims Deductions: 1. $ 23,000 to Ending Fund Balance Expenditure Budget $ 172,900 Additions $ 23,000 Deductions $ 23,000 Amended Budget $ 2,985,600 Amended Budget $ 100,600 Amended Budget $ 172,900 SECTION 14. All Ending Fund Balances which are included in the preceding budgets which require appropriation by the City Council are appropriated to specific expenditure categories by the City Council as set forth in this ordinance. As Ending Fund Balances are appropriated for expenditures they are shown as both additions and deductions to the respective budgets. However, in this ordinance they may be shown as a net change to the Ending Fund Balance. SECTION 15. This ordinance shall take effect and be in force five (5) days after its passage and publication as provided by law. Adopted by the City Council and signed by its Mayor on December 22, 2015. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kennison, City Attorney December 18, 2015 TO: City Manager for Council Consideration FROM: Finance Director SUBJECT: Ordinance -Amend 2015 Budget -Single Reading Attached is an ordinance which amends the 2015 Budget. The ordinance is present for Council consideration. The Council should declare an emergency and adopt this ordinance on a single reading. Finance Director ORDINANCE NO. ~ '7 q h AN ORDINANCE AMENDrNG THE 2015 BUDGET FOR THE CITY OF MOSES LAKE, WASHINGTON THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDArN AS FOLLOWS: SECTION 1. GENERAL FUND 000: Revenue: Additions: 1. $ 45,000 to investment interest 2. $ 135,000 to Plan Check Services 3. $ 94,000 to Utility tax 4. $ 107,000 to Criminal justice funding 5. $ 465,000 to Sales tax 6. $. 236,900 to Excise tax 7. $ 70,000 to engineering services 8. $ 104,100 to fire protection Deductions: I. $ 373,000 to Real/Personal Prop tax 2. $ 77 ,400 to Parks programs 3. $ I 5,000 to Gambling tax Expenditures: Additions: Executive: I. $ 97,000 to professional Services Finance: 1. $ 34,000 to professional Services Community Development: 1. $ 17,000 to professional services 2. $ 31,000 to reimburseable wages Legal/Judicial: 1. $ 71,500 to professional services Miscellaneous Services: I. $ 987,700 to End Fund Balance Fire 1. $ 368,400 to Wages and benefits Deductions: Finance 1. $ 84,000 to wages Miscellaneous Services: I. $ 300,000 to Transfers out 2. $ 49,500 to Health District & professional services Engineering: 1 . $ 54,500 to wages and Benefits Parks & Recreation: 1. $ 327,000 to wages and benefits Expenditure Budget $ 22,260,900 Additions $ 1,606,600 Deductions $ 815,000 Amended Budget $ 23,052,500 SECTION 2. TOURISM ACTIVITIES FUND 102: Revenue: Additions: I. $ 94,000 to Hotel/motel tax Expenditures: Additions: 1. $ 1,000 to travel 2. $ 93,000 to fund balance Expenditure Budget $ 472,800 Additions $ 94,000 SECTION 3. GRANTS AND DONA TIO NS FUND 103: Revenue: Additions: I. $ 43,000 to police contribution 2. $ 11 ,600 to donations 3. $ 116,000 to Criminal Justice funding Deductions: 1. $ 18,000 to Fed D.O.T. Expenditures: Additions: 1. $ 193,600 to Fund Balance 2. $ 37,000 to Minor Equip Deductions: I. $ 78,000 to Small Equip Expenditure Budget $ 324,400 Additions $ 230,600 Deductions $ Deductions $ 78,000 SECTION 4. STREET REPAIR AND RECONSTRUCTION FUND 119: Revenue: I. $ 64,000 to Entitlements & Special Assessments Deductions: I. $ 190,000 to Sate Grants 2. $ 187,900 to Excise tax Expenditures: Additions: l. $ 400,000 to Sidewalks and Pavers 2. $ l 04,000 to Fund Balance Deductions: I. $ 630,000 to Street Construction 2. $ 187 ,900 to Fund Balance Expenditure Budget $ 1,519,500 Additions $ 504,000 Deductions $ 817,900 Amended Budget $ 566,800 Amended Budget $ 477,000 Amended Budget $ 1,205,600 SECTION 5. WATER/SEWER FUND 410: Revenue: Additions: I. $ 225,000 to Sewer sales 2. $ 523,000 to Water sales 3. $ 127,000 to misc sales Deductions: I. $ 566,200 to Interfund Loan Expenditures: Additions: Water I. $ 207 ,000 to Electricity expense Sewer 1. $ 41, 100 to reimburseable labor 2. $ Water Billing I. $ 300,000 to Interfund Loan issued 2. $ 18,900 to Fund Balance Sewer Billing 1. $ 42.300 to wages Deductions: Water I. $ 32,600 to wages 2. $ 59,300 to machinery and equipment Sewer I. $ 198,900 to repairs Water Billing I. $ 9,700 to wages Expenditure Budget $ 11,713,300 Additions $ 609,300 SECTION 6. WATER RIGHTS 471: Revenue: Additions: I. $ 45,000 to development contributions Expenditures: Additions: I. $ 45,000 to Fund Balance Expenditure Budget Additions $ 1,338,300 $ 45,000 Deductions $ 300,500 Deductions $ SECTION 7. WATER/SEWER CONSTRUCTION ACCOUNT 477: Expenditures: Additions: I . $ 1,600,000 to Fund Balance Deductions: I. $ 1,000,000 to CIP-Water projects 2. $ 600,000 to CIP-Sewer projects Amended Budget $ 12,022, 100 Amended Budget $ 1,383,300 Expenditure Budget $ 5,643,800 Additions $ 1,600,000 SECTION 8. SANITATION FUND 490: Revenue: Additions: 1. $ 365,000 to Solid Waste Services 2. $ 300,000 to Inerfund Loan Expenditures: Additions: I. $ 680,000 to Fund Balance Deductions: I. $ I 5,000 to Customer refunds Expenditure Budget $ 2,985 ,600 Additions $ 680,000 SECTION 9. STORM WATER FUND 493: Expenditures: Additions I. $ 30,000 to buildings 2. $ 33,000 to machinery Deductions: I. $ 45,500 to minor equipment and repairs 2. $ 17,500 to reimburseable labor Expenditure Budget $ 1,123,600 Additions $ 63,000 SECTION 10. AIRPORT FUND 495: Expenditures: Additions: I . $ 3, 700 to Insurance and repairs Deductions: 1. $ 3,700 to Fund Balance Expenditure Budget $ 100,600 Additions $ 3,700 SECTION 11. SELF-INSURANCE FUND 503: Revenue: Additions: I. $ 59,000 to insurance recoveries Expenditures: Additions: I. $ 12 7, 000 to fund balance Deductions $ 1,600,000 Deductions $ 15,000 Deductions $ 63,000 Deductions $ 3,700 Amended Budget $ 5,643,800 Amended Budget $ 3,650,600 Amended Budget $ 1,123,600 Amended Budget $ 100,600 Deductions: 1. $ 68,000 to Insurance premiums and judgements Expenditure Budget $ 1,124,700 Additions $ 127,000 SECTION 12 CENTRAL SERVICES FUND 517: Expenditures: Additions: 1. $ 32,000 To supplies and professional services 2. $ 56,000 to Fund Balance Deductions: 1. $ 31 ,000 to Machinery/equipment 2. $ 57,000 to repairs and minor equiip Expenditure Budget Additions $ 628,200 $ 88 ,000 SECTION 13. EQUIPMENT RENTAL FUND 519: Revenue: Additions: 1. $ 63, 700 to capital lease proceeds Expenditures: Additions: I. $ 139,200 to Fund Balance 2. $ 142,200 to capital lease and repairs Deductions: I. $ 21 7,700 to gas/propane & supplies Expenditure Budget Additions $ 1,595,200 $ 281 ,400 SECTION 14. BUILDING MAINTENANCE FUND 528: Expenditures: Additions: I. $ 589,000 to fund balance 2. $ 77,200 to Buildings Deductions: I. $ 634,200 interfund loan repayment 2. $ 32,000 to repairs and maintenace Expenditure Budget $ 2,3 17,700 Additions $ 666,200 Deductions $ 68,000 Deductions $ 88,000 Deductions $ 217,700 Deductions $ 666,200 Amended Budget $ 1,183,700 Amended Budget $ 628,200 Amended Budget $ 1,658,900 Amended Budget $ 2,31 7,700 SECTION 15. FIREMANS PENSION 611: Expenditures: Additions: 1. $ 62,000 to Fund Balance Deductions: 1. $ 33,000 to medical insurance 2. $ 29,000 to other post employment benefits Expenditure Budget $ 205,000 Additions $ 62,000 Deductions $ 62,000 Amended Budget $ 205,000 SECTION 16. All Ending Fund Balances which are included in the preceding budgets which require appropriation by the City Council are appropriated to specific expenditure categories by the City Council as set forth in this ordinance. As Ending Fund Balances are appropriated for expenditures they are shown as both additions and deductions to the respective budgets. However, in this ordinance they may be shown as a net change to the Ending Fund Balance. SECTION 17. The City Council declares this is a public emergency ordinance necessary for the protection of public health, safety, property, or peace and has passed this ordinance on a single reading with a majority plus one of the whole membership of the Council voting in favor of passage with the ordinance taking effect immediately upon passage. Adopted by the City Council and signed by its Mayor on December 22, 2015. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney December 17, 2015 TO: City Manager for Council Consideration FROM: Finance Director SUBJECT: Ordinance -Adopt 2016 Budget -Single Reading Attached is an ordinance which adopts the 2016 Budget. The ordinance is presented for Council consideration. The Council should declare an emergency and adopt this ordinance on a single reading. ;~~ed W.RobertT~ Finance Director WRT:jt ORDINANCE NO. ~ 1q 3 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF MOSES LAKE, WASHINGTON FOR THE YEAR OF 2016 THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The total amounts of said budget for the year 2016 are as follows: 000 102 103 114 116 119 314 315 410 471 477 490 493 495 498 501 503 517 519 528 611 GENERAL FUND TOURISM ACTIVITIES GRANTS AND DONATIONS PATHS & TRAILS STREET FUND STREET REPAIR AND RECONSTRUCTION FUND PARK AND RECREATION IMPROVEMENT FUND PARK MITIGATION CAPITAL PROJ FUND WATER/SEWER FUND (M & 0) WATER RIGHTS WATER/SEWER CONSTRUCTION FUND SANITATION FUND STORMWATER AIRPORT AMBULANCE FUND UNEMPLOYMENT COMPENSATION INSURANCE FUND SELF INSURANCE FUND CENTRAL SERVICES FUND EQUIPMENT RENTAL FUND BUILDING FUND, (M & 0 ) FIREMEN'S PENSION FUND TOTAL $ 21,711,100 668,100 488,100 90,500 2,012,900 724,600 0 0 13, 172,500 1,383,500 5,684,400 3,594,600 1,020,500 104,800 2,686,000 113,000 1,178 500 718,600 1,584,900 3,061 ,100 242,300 $ 61 .345.700 Section 2. The 2016 Budget includes$ 8, 712,300 of operating "transfers-out" which are also budgeted at their point of expenditure or are transferred to non-budgeted debt service accounts. The 2016 Budget provides for internal service fund service expenditures of $6,656, 100 . These funds provide services for the other funds and are supported by rates included in other budgets, as well as being budgeted as internal service funds. Ending fund balances in operating funds excluding internal service, debt service, and fiduciary funds total 2,903,500 and require further appropriation by the City Council before they can be expended. Section 3. The 2016 Comprehensive Budget for the city as a whole is $46,806,740 which includes an estimated $3,679,200 for debt service expense, continuing capital projects, assessment funds and other non- budgeted items. These items are an estimation only and can be changed as necessary without further budget appropriation, unless the total expenditures of a carryover project exceeds the original appropriation. The 2016 Operating Budget including all carry over projects, estimations for debt service and debt service fund balances is $66,523,600 . Section 4. The above as an expenditure budget represents estimated expenditures and projected ending fund balances. As a revenue budget they include esti mated receipts and estimated beginning fund balances. Expenditure and Revenue Budgets are equal or are in balance in all funds. Section 5. Internal service fund rates have been computed for 2016 as directed by the City Manager. The rates by fund and department are spread in the various budgets in the preliminary budget document. The internal service fund rates are hereby confirmed and approved by this ordinance. Section 6. The budget for the 2016 fiscal year is adopted by reference. Section 7. The City Council declares this is a public emergency ordinance necessary for the protection of public health, safety, property, or peace and has passed this ordinance on a single reading with a majority plus one of the whole membership of the Council voting in favor of passage with the ordinance taking effect immediately upon passage. Adopted by the City Council and signed by its Mayor on December 22, 2015. ATTEST: Dick Deane, Mayor W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney December 21, 2015 TO: City Manager for Council Consideration FROM: Finance Director SUBJECT: Ordinances -Taxes -Single Readings Attached are proposed ordinances which fix the estimated amount to be received by the City of Moses Lake from property taxes in 2016 and establishing the substantial need. Separate ordinances are required by RCW 84.55.120 and other state statutes. The previously adopted ordinances are repealed . The proposed ordinances are presented to you for consideration. The Council should declare an emergency and adopt the ordinances on a single reading. The ordinances must be considered separately. (;l~ Finance Director WRT:jt ORDINANCE NO. J. (Cl~ A ORDINANCE REPEALING ORDINANCES 2786 AND 2787 AND LEVYING THE ANNUAL PROPERTY TAX TO PROVIDE REVENUE FOR THE CITY OF MOSES LAKE, WASHINGTON, FOR THE FISCAL YEAR ENDING DECEMBER 31, 2016 Section 1. The City has the need and the authority to levy property taxes to meet its financial requirements. Section 2. The City Council of the City of Moses Lake has met and considered its budget for the calendar year 2016. Section 3. The City's actual levy amount from the previous year was $6, 133,579. Section 4. The City has banked levy capacity of $0. Section 5. The population of the City is more than 10,000 NOW THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE AS FOLLOWS: Section 1. The City of Moses Lake resolves that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2016 tax year. Section 2. The dollar amount of the increase over the actual levy amount from the previous year shall be $15,395 which is a percentage increase of 0.251 percent from the previous year. The increase is exclusive of the additional revenues resulting from new construction, improvements to property, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. The City Council declares this is a public emergency ordinance necessary for the protection of public health, safety, property, or peace and has passed this ordinance on a single read ing with a majority plus one of the whole membership of the Council voting in favor of passage with the ordinance taking effect immediately upon passage. Adopted by the City Council on December 22, 2015. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney ORDINANCE NO. a rygs- A ORDINANCE PROVIDING FOR SUBSTANTIAL NEED TO INCREASE THE REGULAR PROPERTY TAX LIMIT FACTOR ABOVE THE RATE OF INFLATION PURSUANT TO RCW 84.55.0101 Section 1. The City Council of the City of Moses Lake, Washington, has determined that the level of service, public safety, and providing for government project, the City Council finds that there is a need to increase the regular property tax limit factor above the rate of inflation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE AS FOLLOWS: Section 1. That the limit factor for the tax year 2016 shall be one percent (1 %), which is a .0749% increase above the rate of inflation. Section 2. The City Council declares this is a public emergency ordinance necessary for the protection of public health, safety, property, or peace and has passed this ordinance on a single reading with a majority plus one of the whole membership of the Council voting in favor of passage with the ordinance taking effect immediately upon passage. Adopted by the City Council on December 22 , 2015. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney December 7, 2015 TO : City Manager for Council Consideration FROM: Finance Director SUBJECT: Resolution -Checks The attached resolution designates those ind ividuals authorized to sign checks on behalf of the City of Moses Lake. The resolution is presented for Council consideration. Respectful ~ r Finance Director WRT:jt RECITALS: RESOLUTION NO. 35'1/ A RESOLUTION NAMING THOSE EMPLOYEES AUTHORIZED TO SIGN CHECKS ON BEHALF OF THE CITY OF MOSES LAKE 1. For the continued efficient administration of the finances of the City of Moses Lake, it is necessary to designate individuals who are authorized to sign checks on behalf of the City of Moses Lake. RESOLVED: 1. Funds on deposit with the Moses Lake Branch of Umpqua Bank may be withdrawn on checks given or signed on behalf of the City of Moses Lake by any two of the following six individuals: John M. Williams, City Manager W. Robert Taylor, Finance Director Jessica Cole, Utility Account Technician Richard Bisnett, Human Resources Director Marsha Newton, Senior Accounting Clerk Char Garza, Senior Accounting Clerk 2. Said authority shall continue in force until notice in writing of its revocation shall have been given to and received by said bank. Adopted by the City Council on December 22, 2015. Dick Deane, Mayor ATTEST: W . Robert Taylor, Finance Director December 14, 2015 TO: City Manager for Council Consideration FROM; Finance Director SUBJECT: Resolution -Inter-fund Loan Attached is a resolution which provides for an inter-fund loan from the Water/Sewer Fund 410 to the Sanitation Fund 490. The resolution is presented for Council consideration. ~e:&submitted. W. Robert Tayl Finance Director RECITALS: RESOLUTION NO. 3 51 S- A RESOLUTION AUTHORIZING AN INTER-FUND LOAN TO THE SANITATION FUND 490 FROM THE WATER/SEWER FUND 410 1. The Sanitation Fund 490 will receive service fee revenues at a later date. 2. The present cash balance is not sufficient to meet the present and projected needs of the fund. RESOLVED: 1. The Water/Sewer Fund 41 O shall loan $300,000 to the Sanitation Fund 490 with interest at 1 %. 2. The loan shall be repaid to the Water/Sewer Fund 410 per the following schedule: Date Payment Interest Principal Balance 300,000.00 12/22/16 78 ,000.00 3,000.00 75,000.00 225,000.00 12/22/17 77 ,250.00 2,250.00 75,000.00 150,000.00 12/22/18 151,500.00 1,500.00 150,000.00 -0- Total 306,750.00 6,750.00 300,000.00 Adopted by the City Council on December 22, 2015. Dick Deane Mayor ATTEST: W. Robert Taylor, Finance Director December 16, 2015 TO: City Manager for Council Consideration FROM; Finance Director SUBJECT: Resolution -Inter-fund Loan Attached is a resolution which provides for an inter-fund loan from the Water/Sewer Fund 410 to the Ambulance Fund 498. The resolution is presented for Council consideration. Respectfully submitted. '[;tl~- w. Rt:e::;ay-:!s Finance Director RECITALS: RESOLUTION NO . 3S1L1 A RESOLUTION AUTHORIZING AN INTER-FUND LOAN TO THE AMBULANCE FUND 498 FROM THE WATER/SEWER FUND 410 1. The Ambulance Fund 498 will receive service fee revenues at a later date. 2. The present cash balance is not sufficient to meet the present and projected needs of the fund. RESOLVED: 1. The Water/Sewer Fund 410 shall loan $100,000 to the Ambulance Fund 498 with interest at 1 %. 2. The loan shall be repaid to the Water/Sewer Fund 410 per the following schedule: Date Payment Interest Principal Balance 100,000.00 12/22/16 34,002.21 1,000.00 33,002.21 66,997.79 12/22/17 34,002.21 669.98 33,332 .23 33,665.56 12/22/18 34,002.22 336.66 33,665.56 -0- Total 102,006.64 2,006.64 100,000.00 Adopted by the City Council on December 22, 2015. Dick Deane Mayor ATTEST: W. Robert Taylor, Finance Director December 16, 2015 TO: City Manager for Council Consideration FROM: Community Development Director SUBJECT: Resolutions -Nuisance Abatement Costs Attached are resolutions which affirm the Council's prior authorization to staff to collect the funds expended for the nuisance abatements at 1061 Division, 826 Grand, in Farm Un it 224, Block 41 , and 2404 Lakeside. The resolutions are presented for Council consideration. The resolutions must be considered separately. Gilbert Alvarado Community Development Director GA:jt RESOLUTION NO. ?5~ A RESOLUTION ESTABLISHING THE BILLING TO BE IMPOSED AGAINST BONITA EVENS AS THE OWNER OF CERTAIN REAL PROPERTY UPON WHICH THE CITY CAUSED ABATEMENT OF A NUISANCE TO BE PERFORMED AFTER A FAILURE OF THE PROPERTY OWNER TO ABATE THE SAME. RECITALS: 1. Real Property Location and Ownership. The records of Grant County show that Bonita Evens is the owner of property within the city limits located at 1061 Division. The parcel number of this property is 101520000. Bonita Evens was provided notice of a hearing held before the City Council on September 22, 2015, to consider the allegations of the Code Enforcement Officer that a nuisance requiring abatement existed on property owned Bonita Evens. 2. On September 22, 2015 the City Council conducted a hearing to determine if a nuisance existed on the property at 1061 Division. At the conclusion of that hearing, the City Council adopted Resolution No. 3549 which provided a nuisance existed on the property at 1061 Division, that the owner had fifteen (15) days to abate such nuisance and if the nuisance was not abated within fifteen (15) days of adoption of that resolution, the City would cause the nuisance to be abated and the costs of that abatement to be charged against the property owner. 3. The nuisance identified in Resolution No. 3549 was not abated by the property owner within fifteen (15) days of the adoption of that resolution. On November 16, 2015 the City caused the nuisance identified to be abated through the use of contracted and/or City labor and equipment. RESOLVED: 1. The costs to the City to abate the nuisance identified in Resolution 3549 on the property at 1061 Division are set forth below. Those costs are derived from the attached documents which detail the costs incurred. 2. The costs to be recovered from Bonita Evens are: City labor and equipment costs Contracted labor and equipment (company) Total $0.00 $107.90 $107.90 3. This charge is certified by the City Council as due and owing the City. This charge shall be forwarded in writing to Bonita Evens for payment. If payment is not received within thirty (30) days of submittal, the same shall be submitted for collection with other unpaid billings of the City and collected or reduced to judgment on the rolls of Grant County Clerk. Adopted by the City Council on December 22, 2015. ATTEST: Dick Deane, Mayor W . Robert Taylor, Finance Director RESOLUTION NO. _?~ <? { A RESOLUTION ESTABLISHING THE BILLING TO BE IMPOSED AGAINST BRYAN STARRETT AS THE OWNER OF CERTAIN REAL PROPERTY UPON WHICH THE CITY CAUSED ABATEMENT OF A NUISANCE TO BE PERFORMED AFTER A FAILURE OF THE PROPERTY OWNER TO ABATE THE SAME. RECITALS: 1. Real Property Location and Ownership. The records of Grant County show that Bryan Starrett is the owner of property within the city limits located at 826 Grand. The parcel number of this property is 100919000. Bryan Starrett was provided notice of a hearing held before the City Council on September 22, 2015, to consider the allegations of the Code Enforcement Officer that a nuisance requiring abatement existed on property owned Bryan Starrett. 2. On September 22, 2015 the City Council conducted a hearing to determine if a nuisance existed on the property at 826 Grand. At the conclusion of that hearing, the City Council adopted Resolution No. 3550 which provided a nuisance existed on the property at 826 Grand, that the owner had fifteen (15) days to abate such nuisance and if the nu isance was not abated within fifteen ( 15) days of adoption of that resolution, the City would cause the nuisance to be abated and the costs of that abatement to be charged against the property owner. 3. The nuisance identified in Resolution No. 3550 was not abated by the property owner within fifteen (15) days of the adoption of that resolution. On November 16, 2015 the City caused the nuisance identified to be abated through the use of contracted and/or City labor and equipment. RESOLVED: 1. The costs to the City to abate the nuisance identified in Resolution 3550 on the property at 826 Grand are set forth below. Those costs are derived from the attached documents which detail the costs incurred. 2. The costs to be recovered from Bryan Starrett are: City labor and equipment costs Contracted labor and equipment (company) Total $0.00 $134.88 $134.88 3. This charge is certified by the City Council as due and owing the City. This charge shall be forwarded in writing to Bryan Starrett for payment. If payment is not received within thirty (30) days of submittal, the same shall be submitted for collection with other unpaid billings of the City and collected or reduced to judgment on the rolls of Grant County Clerk. Adopted by the City Council on December 22, 2015. ATTEST: Dick Deane, Mayor W . Robert Taylor, Finance Director RESOLUTION NO. 3S~ 2_ A RESOLUTION ESTABLISHING THE BILLING TO BE IMPOSED AGAINST COLUMBIA BASIN INVESTMENT GROUP AS THE OWNER OF CERTAIN REAL PROPERTY UPON WHICH THE CITY CAUSED ABATEMENT OF A NUISANCE TO BE PERFORMED AFTER A FAILURE OF THE PROPERTY OWNER TO ABATE THE SAME. RECITALS: 1. Real Property Location and Ownership. The records of Grant County show that Columbia Basin Investment Group is the owner of property within the city limits located in Farm Unit 224, Block 41. The parcel number of this property is 110077000. Columbia Basin Investment Group was provided notice of a hearing held before the City Council on October 13, 2015, to consider the allegations of the Code Enforcement Officer that a nuisance requiring abatement existed on property owned Columbia Basin Investment Group. 2. On October 13, 2015 the City Council conducted a hearing to determine if a nuisance existed on the property in Farm Unit 224, Block 41 . At the conclusion of that hearing, the City Council adopted Resolution No. 3559 which provided a nuisance existed on the property in Farm Unit 224, Block 41 , that the owner had fifteen (15) days to abate such nuisance and if the nuisance was not abated within fifteen (15) days of adoption of that resolution , the City would cause the nuisance to be abated and the costs of that abatement to be charged against the property owner. 3. The nuisance identified in Resolution No. 3559 was not abated by the property owner within fifteen (15) days of the adoption of that resolution. On November 16, 2015 the City caused the nuisance identified to be abated through the use of contracted and/or City labor and equipment. RESOLVED: 1. The costs to the City to abate the nuisance identified in Resolution 3559 on the property in Farm Unit 224, Block 41 are set forth below. Those costs are derived from the attached documents which detail the costs incurred. 2. The costs to be recovered from Columbia Basin Investment Group are: City labor and equipment costs Contracted labor and equipment (company) Total $0.00 $107.90 $107.90 3. This charge is certified by the City Council as due and owing the City. This charge shall be forwarded in writing to Columbia Basin Investment Group for payment. If payment is not received within thirty (30) days of submittal, the same shall be submitted for collection with other unpaid billings of the City and collected or reduced to judgment on the rolls of Grant County Clerk. Adopted by the City Council on December 22, 2015. ATTEST: Dick Deane, Mayor W. Robert Taylor, Finance Director CLitwi AWN C!lRE Tatum Lawn Care POBox155 Moses Lake, WA 98837 www.tatumlawncarewa.com City of Moses Lake Attn: P 0 Box 1579 Moses Lake WA 98837 Service Provided Clean up weeds at 1061 Division Clean up weeds at 826 Grand Clean up weeds at Kittleson Property P.O. No. Invoice# 56145 11116/2015 Hello All, The summer is passing very quickly. Fall will be sneaking in soon & then ol' man winter. That said, if you have a sprinkler systems, please let us know if we are winterizing for you this year. If you need fertilizing or leaf clean up give us a call. Enjoy the rest our your summer. Take care everyone, Jeanetta For your convience, we would like to offer emailing your invoices. If you have an email address, please, feel free to include it with your payment. Also, any address or phone number updates for you account will be appreciated. Thank you Due Upon Receipt RE: Total Plus Quantity Rate Tax Below (#, sq ft, lbs, gal) (per) Item totals 100.00 100.00 125.00 125.00 100.00 100.00 Balances 30 days past due are subject to 1.5% interest charge per month. Subtotal $325.00 Sales Tax (7 .9%) $25 .68 Thank you for allowing us to be of service. QJ±estions? Call 509-762-6771 Total $350.68 RESOLUTION NO. 3 5<63 A RESOLUTION ESTABLISHING THE BILLING TO BE IMPOSED AGAINST VONA M. GIBSON EST AS THE OWNER OF CERTAIN REAL PROPERTY UPON WHICH THE CITY CAUSED ABATEMENT OF A NUISANCE TO BE PERFORMED AFTER A FAILURE OF THE PROPERTY OWNER TO ABATE THE SAME. RECITALS: 1. Real Property Location and Ownership. The records of Grant County show that Vona M. Gibson Est is the owner of property within the city limits located at 2404 Lakeside. The parcel number of this property is 110890000. Vona M. Gibson, Est was provided notice of a hearing held before the City Council on November 10, 2015, to consider the allegations of the Code Enforcement Officer that a nuisance requiring abatement existed on property owned by Vona M. Gibson. 2. On November 10, 2015 the City Council conducted a hearing to determine if a nuisance existed on the property at 2404 Lakeside. At the conclusion of that hearing, the City Council adopted Resolution No. 3571 which provided a nuisance existed on the property at 2404 Lakeside, that the owner had fifteen (15) days to abate such nu isance and if the nuisance was not abated within fifteen (15) days of adoption of that resolution, the City would cause the nuisance to be abated and the costs of that abatement to be charged against the property owner. 3. The nuisance identified in Resolution No. 3571 was not abated by the property owner within fifteen (15) days of the adoption of that resolution. On December 3, 2015 the City caused the nuisance identified to be abated through the use of contracted and/or City labor and equipment. RESOLVED: 1. The costs to the City to abate the nuisance identified in Resolution 3571 on the property at 2404 Lakeside are set forth below. Those costs are derived from the attached documents which detail the costs incurred. 2. The costs to be recovered from Vona M. Gibson Est are: City labor and equipment costs Contracted labor and equipment (company) Total $0.00 $161 .85 $161 .85 3. This charge is certified by the City Council as due and owing the City. This charge shall be forwarded in writing to Vona M. Gibson Est for payment. If payment is not received within thirty (30) days of submittal, the same shall be submitted for collection with other unpaid billings of the City and collected or reduced to judgment on the rolls of Grant County Clerk. Adopted by the City Council on December 22, 2015. ATTEST: Dick Deane, Mayor W . Robert Taylor, Finance Director TATUM Tatum Lawn Care r . ----1 LAWN P 0 Box 155 (~1!fl; Moses Lake, WA 9883 7 www. ta turn lawncarewa.com RECEIVED COMMUNITY DEVELOPMENT City of Moses Lake Attn: DEC 0 7 2015 P 0 Box 1579 Moses Lake WA 9~1ANNING AND BUILDING CITY OF MOSES LAKE P.O. No. Service Provided Mow down all weeds at 2404 Lakeside. Approved by Claire Harden. Invoice# 56837 12/3/2015 Hello All, The summer is passing very quickly. Fall will be sneaking in soon & then ol' man winter. That said, if you have a sprinkler systems, please let us know if we are winterizing for you this year. If you need fertilizing or leaf clean up give us a call. Enjoy the rest our your summer. Take care everyone, Jeanetta For your convience, we would like to offer emailing your invoices. If you have an email address, please, feel free to include it with your payment. Also, any address or phone number updates for you account will be appreciated. Thank you Due Upon Receipt RE: Quantity (#, sq ft, lbs, gal) 2404 Lakeside Dr Total Plus Rate (per) 150.00 Tax Below Item totals 150.00 Balances 30 days past due are subject to 1.5% interest charge per month. Subtotal $150.00 Sales Tax (7 .9%) $11.85 Thank you for allowing us to be of service. Qyestions? Call 509-762-6771 Total $161.85 December 17, 2015 TO: City Manager for Council Consideration FROM: Community Development Director SUBJECT: Chapter 9.12 -Hunting -Update Summary: At the October 27, 2015 City Council meeting, staff was directed to resolve the issue of hunting of farmed lands in consideration of the existing prohibitions under Chapter 9.12, Hunting. Background: Austin Sandman approached the City Council with concerns of damage by geese for seed that Mr. Sandman stated he. farms in Cascade Valley. The Council considered his concerns and after some discussion concluded as follows : "It was the consensus of the Council that the hunting of geese on this property be allowed by family members only." Staff has not resolved the issue as directed given the numerous complaints that have been received about the hunting on this site. After some discussion with Mr. Sandman and the actual property owner, Shane Palmer, it was clear that what the Council had authorized was not being implemented. The site is being actively hunted through hunting guide services for a fee and not "by family members only". Staff Recommendation: Staff recommends that the City Council consider their previous finding that the hunting of geese be allowed by family members only or that the provisions of Chapter 9.12, Hunting, be enforced. Resper;K-itted Gilbert Alvarado Community Development Director GA:jt December 14, 2015 John Williams City Manager Moses Lake, Wa 98837 John, On Friday, December 181h, 2015, our department will be having our annual "Shop with a Cop" program at Walmart. As you know, the "Shop with a Cop" program is an opportunity to have uniformed officers help underprivileged children and their families shop at Walmart; in an effort to make their Christmas a little brighter. Walmart has given us $2,500 dollars for the program through a grant that we apply for annually. This year, several of our officers will be involved in the program, as well as deputies from the Grant County Sheriff's Department. Respectfully submitted, David L. Ruffin Chief Moses Lake Police Department City of Moses Lake Project Update, December 2015 R Iv C d p . Name Address Description Date Completed All-Safe Self Storage 3825 S. Prichard Rd. Add one 55' x 176' storage building to an existing mini-storage facility 12/02/15 Ag West 950 E Broadway Ave Add a workshop/storage warehouse behind the existing building 12/01/15 Pro Touch Detail Shop 1028 W. Broadway Repair of fire damage plus adding shop space 11/24/15 Permits Under Review Name Address Notes Date permit applied for Ten Pin Brewing 1165 Stratford 2 Wall signs 12-9-15 Cacchiotti Orthodontics 961 E. Nelson 2 Wall signs 12-9-15 Team Up Real Estate 221 Balsam Tenant improvement for offices and meeting rooms. Building review letter sent 11-23-15 12-1-15. Solara Apartments 1300 block Nelson Rd 228 market rate apartments at South Campus. Plan review fees paid 9-15-15. 9-10-15 Traffic mitigation agreement needed before permits can be issued. 12-10-15: County close to approving plans for improvements to Nelson Road. Applicant will need to bond for improvements or have a development agreement in place before building permits can be issued. WinCo Foods Stratford/Central 58,285 grocery store. Environmental review only, no building permit yet. 9-3-1 5 Mitigated Determination of Non-Significance & binding site plan appealed 11 -13-(SEPA only) 15. Appeal hearing scheduled for Jan. 6 & 7. Fairfield Inn 2380 S. Maiers Road New 84-unit hotel. Review letters send 6-11-15 & 7-14-15. 6-4-15 10-21-15, 11-18-15, 12-10-15: No new information. Panda Express 1029 N. Stratford New stand-alone restaurant with drive-thru at Penn Plaza, near Starbucks, Blue 5-1-15 Palm, etc. Review letters sent 5-6 & 5-11. Environmental review issued 6-16-15. Revised plans submitted 7-8-15, still some issues from previous review. 8-18- 15: Developer working on traffic flow issues. 9-3-15: Building Division approved plans. 9-15-15: still working on traffic issues (driveway too close to Stratford, will cause traffic back-up onto Stratford. Applicant needs Wal-Mart's approval of traffic revisions, because Wal-Mart owns the private drive; or applicant needs to install measures on-site that would prevent left turns from the private drive into the first driveway.) 10/21 /15, 11 /18/15: No Changes ComTech Building 5855 Patton 30,000 SF building. Incomplete submittal. Building review letter sent 4-21 -15. 4-8-15 Still waiting for proponent to submit review fees, corrected plans, & Page 1 12-10-15 Name Address Notes - -Date permit applied for environmental review. 9-11 -15: Proponent's representative says this project is on hold. Chelsea Park NW corner of Valley & 180 market rate apartments in 12 buildings + leasing office. 1, 2, & 3 bedroom. 7 3-4-15 Apartments Grape buildings will have 12 units, 4 buildings will have 24 units. Future permits for Evergreen Housing swimming pool, carports, & retaining wall. Review letters sent 3-1 0, 3-20, & 3- Development LLC 23. New owner Sept. 2015. Requested extension of building permit. No changes 11/18/15 12/10/15 Proiects Under C Name Address Date Notes Last inspection or status permit issued ' National Frozen Foods 14406 NE Rd N 12-10-15 Enclose a covered area into an office Footings poured Pioneer Meadows 222 E. 9th Ave 12-9-15 55,300 CY of grading as site preparation for No inspections scheduled yet future apartments Laundromat 230 Elder 11-23-15 12-9-1 5. Drain/waste/vent Mattress Firm 933 Stratford 11/16/15 Interior remodel of former Blockbuster 11/24/15. Framing, water piping, location drain/waste/vent inspections Bill's Self Storage 1140 W. Broadway 11/06/15 2 new mini-storage buildings (2000 & 7950 11 /20/15 Foundation wall SF) (total of 6 buildings planned eventually). Samaritan Hospital 801 E. Wheeler 11/03/15 Surgery remodel. No inspections scheduled Offices 510 W. Broadway 10/29/15 Renovate building to new offices. 11 /1 2/15 Drywall/Firewall did not pass, no changes 12/10/15 Denny's 1590 E. Yonezawa 10/28/15 New restaurant at SR-17 & Yonezawa, near 12/8/15 Underground slab, Lowe's. exterior water line Pioneer Dental 1100 Pioneer 10/22/15 Pole sign 10/27/15 Footings REC 3322 Rd N NE 10/20/15 Placement of four trailers on site. Trailer #1 , 11 /20/15. Final inspection, did Trailer #2, Restroom and Lunchroom not pass Grant County Mall 601 S Pioneer 10/19/15 2270 SF addition behind Hastings 11 /25/15 Floor poured Commerce Park Building 4 8394 Doolittle 10/16/15 100,000 SF warehouse. 11/20/15 Footings inspection Page2 12-10-15 Name Address Date Notes Last inspection or status permit issued MACC 9-1-1 208 S Hamilton 9/28/15 New MACC 9-1-1 dispatch center No inspections scheduled Sleep Country 301 W. Broadway 9-25-15 Wall signs No inspections scheduled Data center 830 E. Broadway 8-31-15 Tenant improvement for a data center in an 11 /9/15 Final, did not pass existing building Americold 3245 N Road 8-20-15 Fire pump building and water line installation. 11 /25/15 Framing Ten Pin Brewing Co. 1145 N. Stratford Rd 8-17-15 New brewery building 12/8/15 Framing inspection Two Rivers Terminals 13583 Wheeler Rd 8-13-15 Adding a firewall in an existing building at a 12/7/15 Bond beam poured fertilizer manufacturer Inspire 1109 S. Juniper Dr. 8-6-15 Migrant Head Start/School adding 11/13/15 Exterior sewer lines classrooms and parking. No changes 12/10/15 Walker's Furniture & 117 W. Broadway 7-14-15 Permits for reroof, replacing 7 rooftop HVAC 11/19/15 Final, only need L&I Mattress 7-1-15 units, and wall signs final Pita Pit 324 W. Broadway 7-6-15 Remodeling former real estate office into 7-8-15. Underground plumbing restaurant. Same owners as Ephrata Pita Pit. 12/10/15 No changes Granco Federal Credit Union 401 E. Fifth 5-27-15 New credit union next to Rite Aid. Roof deck inspection 12/9/15 Drain/waste/vent 12/9/15 Michael's Bistro 221 W. Broadway 5-21-15 Addition to existing restaurant Boundary line adjustment recorded 12-3-15 Moses Lake Veterinary Clinic 3918 E. Broadway 11-20-14 1283 SF addition 3-23-15 final inspection. Some corrections needed. Short plat submitted 11 /04/15 REC Silicon Fluid Bed 3322 Rd N NE 11 -18-14 Adding 2 more reactors to increase 4-7-15 Slab inspection. Reactor addition production capacity 7-21-15: Work has stopped. Waiting for corrected plans from engineer for rest of building. 12/10/15 No chanaes Page 3 12-10-15 LEMARGIE KENISON FRANZ A ND WHIT AKER Attorneys At Law Richard A. Lemargie, PS Katherine L. Kenison Anna C. Franz, PS James A. Whitaker (1949-2011) MEMORANDUM To: MOSES LAKE CITY COUNCIL FROM: KATHERINE L. KENISON, CITY ATTORNEY DATE: DECEMBER 14, 2015 SUBJECT: ELECTION OF MA YORIDEPUTY MAYOR I 07 D Street NW P.O. Box 965 Ephrata, Washington 98823 509.754.2493 Fax 509.754.4022 RCW 35A.13.030 prescribes the process for the election of the mayor and deputy mayor in a code city. That statute provides that: 1. Elections shall be biennially (except that the mayor pro tern election may be biennially or periodically), and 2. At the first meeting of the new Council. A simple majority vote is required for the election of the mayor and deputy mayor. The Council has the discretionary authority to adopt any procedural rules governing the election of either position. Many cities have adopted rules for the election of officers, several examples of which are attached for your information. This Council has previously entertained discussion on the election process, most recently in 2013 and 2014. In April of 2013, Council adopted Resolution No. 3361 after a split vote. That Resolution contains conflicting language and needs to be repealed (it provides for the rotation of the mayor based on seni ority and also provides for election pursuant to the statute). In January, 2014, Council (by motion) adopted a different election process specifically limited to the 2014 election. In that process, nominations were taken by the Finance Director, written ballots were required if there was more than one nominee, and the results were read publicly. As indicated above, there are only two statutory mandates regarding the election process. Any additional process is at the Council's discretion. The Council may formally adopt procedural rules that must be followed until/unless modified by the Council or the Council may select a process for each election cycle. Previous discussions by this Council have varied, although it appears that there has been some consensus to establish a process in advance of the elections. If the Council wishes to adopt a formal procedure to use every time and/or for this next election, it may do so. A formal procedure should be adopted as a Council Rule or ordinance, while a one-time process should be by motion. Based upon the examples attached, there are several variations that this Council might wish to consider including the following: a. Requirement that nominees have served a minimum number of years on the Council in order to be eligible for nomination b. Number of nominations permitted to each Council Member c. Whether voting shall be by written ballot, voice vote, or show of hands d. Procedural provisions in the event of a tie and/or the failure of the Council to agree (e.g. continued voting process vs. coin toss) e. Who conducts the elections (e.g. finance director vs. current mayor) f. Process for calling for nominations g. Whether any opportunity/requirement will be provided for each nominee to speak h. Process to fill a vacancy in the event of a resignation or other vacancy Attachments: 1. RCW's 35A.13.030 and 35A.13.035 2. Legislative history from 2013 and 2014, including Resolution No. 3361 3. City of Sammamish 4. City of Des Moines 5. City of Ridgefield 6. City of Centralia 7. City of Sequim 8. City of Bothell 9. City of Woodinville 10. City of Burien Page 2of2 RCW 35A.13.030: Mayor-Election-Chair to be mayor-Duties. http://app. leg. w a.gov/RCW/ default. aspx?ci te=3 5A. l 3 .030 I of l RCW 35A.13.030 Mayor-Election-Chair to be mayor-Duties. Biennially at the first meeting of the new council the members thereof shall choose a chair from among their number unless the chair is elected pursuant to RCW 35A.13.033. The chair of the council shall have the title of mayor and shall preside at meetings of the council. In addition to the powers conferred upon him or her as mayor, he or she shall continue to have all the rights, privileges, and immunities of a member of the council. The mayor shall be recognized as the head of the city for ceremonial purposes and by the governor for purposes of military law. He or she shall have no regular administrative duties, but in time of public danger or emergency, if so authorized by ordinance, shall take command of the police, maintain law, and enforce order. (2009 c 549 § 3018; 19751st ex.s. c 155 § 2; 1967 ex.s. c 119 § 35A.13.030.] 12/14/20 15 11:45 AM RCW 35A.13.035: Ma) or pro tempore or deputy mayor. http://app.leg.wa.gov/RCW/defauJt.aspx?cite-35A. J J .035 I of I RCW 35A.13.035 Mayor pro tempore or deputy mayor. Biennially at the first meeting of a new council, or periodically, the members thereof, by majority vote, may designate one of their number as mayor pro tempore or deputy mayor for such period as the council may specify, to serve in the absence or temporary disability of the mayor; or, in lieu thereof, the council may, as the need may arise, appoint any qualified person to serve as mayor pro tempore in the absence or temporary disability of the mayor In the event of the extended excused absence or disability of a councilmember, the remaining members by majority vote may appoint a councilmember pro tempore to serve during the absence or disability. [2009 c 549 § 3020; 1969 ex.s. c 81 § 1 ] NOTES: Effective date-1969 ex.s. c 81 : "This 1969 amendatory act shall take effect July 1, 1969." [1969 ex.s. c 81 § 7.] 12/14/2015 11 :46 AM RESOLUTION -ELECTIQN OF MAYOR/DEPUTY MAYOR A resolution was presented which establishes the procedure for the election of the Mayor and Deputy Mayor. The resolution establishing the procedure to choose a Mayor and Deputy Mayor was read by title only. Joseph K. Gavinski, City Manager, mentioned that there are no other cities that have adopted procedures for the election of the Mayor and Deputy Mayor. He reminded the Council that even if this resolution is passed, an election still must be held for Mayor and Deputy Mayor. There was some discussion and it was felt that it needs to be studied further and some additional issues addressed. Action Taken: Mr. Reese moved that the resolution be tabled. seconded by Dr. Curnel, and passed with Mr. Reese, Mr. Avila, Mr. Deane. Dr. Curnel. and Mayor Ecret 1n favor. Mr Lane opposed. and Mrs. Liebrecht abstained. I '){X; TO COUNCIL MAR. 12, 201 3 March 6, 2013 Honorable Mayor and Moses Lake City Council Dear Council Members C I 1 T C t MOSES LAKE Attached 1s a proposed resolution establishing a procedure to choose a Mayor and Deputy Mayor. Th is procedure is essentially as was presented to the City Council at the last City Council/staff retreat. The resolution is consistent with the direction I have been given by some members of the Moses Lake City Council. The proposed resolution is presented to you for your consideration. JKG·jt Lil) .\l.111.l~1..r ';L f · . ..;,ttl1 Lu~. \tto::1c: · ,\~ ·n, l , 1,iiu• ,,. > .·,·,.1._1,11 -, •, I I • :\ lh. -.. : '; I: '. '"\ !1 .\(\1 It• t'·: 't 1\l • ·• t .. I\ • •• ·.1 '•,I 'I t , I ... . ' ... ,·, . • ' : , •• : t\ •. ' .. • , i u u RESOLUTION NO. A RESOLUTION ESTABLISHING THE PROCEDURE TO CHOOSE A MAYOR AND DEPUTY MAYOR RECITALS: 1. The Moses Lake City Council has determined it is in the best interests of the City to rotate the position of Mayor and Deputy Mayor among sitting Council members. 2. The City of Moses Lake, as an optional code city, is governed by RCW 35A 13. 3. RCW 35A.13.030 states as follows: "Biennially at the first meeting of the new council the members thereof shall choose a chair from among their number unless the chair is elected pursuant to RCW 35A.13.033. The chair of the Council shall have the title of Mayor and shall preside at meetings of the Council." 4. RCW 35A.13.035 states as follows: "Biennially at the first meeting of a new council, or periodically, the members thereof, by majority vote, may designate one of their number as mayor pro tempore or deputy mayor for such period as the council may specify, to serve in the absence or temporary disability of the mayor; ... " 5. Moses Lake Municipal Code 2.08.025 states as follows: "Election of Mayor and Deputy Mayor: Biennially, at the first meeting of the new City Council, in odd numbered years, the City Council members shall choose a chairman and vice-chairman of the City Council from among their number. The chairman shall have the title of Mayor and the vice-chairman shall have the title of Deputy Mayor." RESOLVED: 1. The position of Mayor and Deputy Mayor in the City of Moses Lake will rotate every two years, after municipal elections held pursuant to state law in odd numbered years, among the sitting Council members according to seniority and among those City Council members not already having served as Mayor or Deputy Mayor. Seniority means years serving on the Moses Lake City Council. 2. If the most senior City Council member, not already having served as Mayor, declines the position, the next most senior City Council member shall be next in line to serve as Mayor. 3. lf the most senior City Council member, not already having served as Deputy Mayor, declines the position, the next most senior City Council member shall be next in line to serve as Deputy Mayor. 4. The Mayor and Deputy Mayor will be elected by the City Council pursuant to RCW 35A.13.030 and RCW 35A.13.035. Adopted by the City Council on ATTEST: Bill J. Ecret, Mayor W. Robert Taylor, Finance Director RESOLUTION -ELECTION OF MAYOR/DEPUTY MAYOR A resolution was presented which establishes the procedure for the election of the Mayor and Deputy Mayor. The resolution establishing the procedure to choose a Mayor and Deputy Mayor was read by titie only. Action: Dr. Curnel moved that the resolution be removed from the table, seconded by Mrs. Liebrecht, and passed unanimously. There was some d1scuss1on on how the procedures for electing the Mayor and Deputy Mayor would affect the Council. Action Taken· Mrs. Liebrecht moved that the resolution be adopted, seconded by Dr. Curnel, and passed with Mr. Avila, Mr. Deane, Dr. Curnel, and Mrs. Liebrecht in favor, and Mayor Ecret, Mr. Lane, and Mr. Reese opposed. I(", 'r TO COUNCIL APRIL 9, 2013 March 28, 2013 Honorable Mayor and Moses Lake City Council Dear Council Members C I T Y 0 I MOSES LAKE At the March 12 City Council meeting, the Council had before it a resolution establishing the procedure to choose a Mayor and Deputy Mayor. The resolution was brought to the City Council at the request of several City Council members. At the March 12 City Council meeting, consideration of the resolution was tabled. The resolution 1s again brought to the City Council for consideration. If the City Council wishes to consider the resolution , a motion should be made to remove the resolution from the table. If the City Council does not wish to take any action, no motion is necessary and the resolution will remain tabled until a majority of the City Council wishes it removed from the table. JKG:jt . , i •l.1. ,, ' l" i ' 1' -• \hm1cr1l ~,_,,h · :'tl 1 ~;~~ \J,1 11~.p.:1,·1·u1i ,,: \··1' p,1;-1,, ih \.··~,i:iu.i . •l ,!ht ~',\\\\-.~.lt~·,.tn:t 1·ln 0 0 0 u u RESOLUTION NO. 3361 A RESOLUTION ESTABLISHING THE PROCEDURE TO CHOOSE A MAYOR AND DEPUTY MAYOR RECITALS: 1. The Moses Lake City Council has determined it is in the best interests of the City to rotate the position of Mayor and Deputy Mayor among sitting Council members. 2. The City of Moses Lake, as an optional code city, is governed by RCW 35A. 13. 3. RCW 35A.13.030 states as follows: "Biennially at the first meeting of the new council the members thereof shall choose a chair from among their number unless the chair is elected pursuant to RCW 35A. 13.033. The chair of the Council shall have the title of Mayor and shall preside at meetings of the Council." 4. RCW 35A.13.035 states as follows: "Biennially at the first meeting of a new council, or periodically, the members thereof, by majority vote, may designate one of their number as mayor pro tempore or deputy mayor for such period as the council may specify, to serve in the absence or temporary disability of the mayor; ... " . . 5. Moses Lake Municipal Code 2.08.025 states as follows: "Election of Mayor and Deputy Mayor: Biennially, at the first meeting of the new City Council, in even numbered years, the City Council members shall choose a chairman and vice~chairman of the City Council from among their number. The chairman shall have the title of Mayor and the vice-chairman shall have the title of Deputy Mayor. n RESOLVED: 1. The position of Mayor and Deputy Mayor in the City of Moses Lake will rotate every two years, after municipal elections held pursuant to state law in odd numbered years, among the sitting Council members according to seniority and among those City Council members not already having served as Mayor or Deputy Mayor. Seniority means years serving on the Moses Lake City Council. 2. If the most senior City Council member, not already having served as Mayor, declines the position, the next most senior City Council member shall be next in line to serve as Mayor. 3. If the most senior City Council member, not already having served as Deputy Mayor, declines the position, the next most senior City Council member shall be next in line to serve as Deputy Mayor. 4. The Mayor and Deputy Mayor will be elected by the City Council pursuant to RCW 35A.13.030 and RCW 35A. 13.035. Adopted by the City Council on April 9, 2013. ELECTION OF MAYOR/DEPUTY MAYOR A process for the election of Mayor and Deputy Mayor was presented for Council consideration. Action Taken: Mr. Voth moved that the process for election of Mayor and Deputy Mayor be adopted, seconded by Mrs Liebrecht. and passed with Mr. Lane opposed as he felt that a \Willen vote is an unnecessary step since the votes are made public. W. Robert Taylor, Finance Directo1, called for nominations for the pos1t1on of Mayor. Mr. Lane nominated Diel< Deane for Mayor. Dr Curnel nominated Bill Ecret for Mayor. Nominations were closed and ballots were distributed. Dick Deane was elected Mayor. W. Robert Taylor, Finance Director. called for nominations for the position of Deputy Mayor. Mr Voth nominated Karen Liebrecht for Deputy Mayor. Mr. Avila nominated Jon Lane for Deputy Mayor. Nominations were closed and ballots were distributed. Karen Liebrecht was elected DepL1ty Mayor. 1...f TO COUNCIL Jan. 14, 2014 January 10, 2014 Honorable Mayor and Moses lake City Council Dear Council Members C I r V 0 f MOSES LAKE At the first regular meeting of the year in which a new Council is seated, the first item of business is the election of one of the Council members as Mayor and another member as Deputy Mayor, each to serve a term of 2 years Provided is a process the Council may wish to use in electing a Mayor and Deputy Mayor in 2014. The process is as follows: A. Finance Director calls for nominations for the office of Mayor. 1. Each member of the City Council will be permitted to nominate one ( 1) person, and nominations will not require a second 2. A nominee who wishes to decline will so state at this time. B. Finance Director closes the nominations. C. Unless there 1s only one nominee, election will be by written ballot; if only one nominee, election will be conducted by voice vote. 1. Each ballot will contain the name of tl1e Council Member who cast it. 2. A ballot not containing the name of a Council member casting the ballot will not be considered. 0. Finance Director will publicly announce the results of the election by reading each ballot into the record, stating the name of each voting Council Member and the manner in which the Council Member voted . 1. The manner in which each voting mernber of the Council cast his or her ballot will be recorded in the minutes of the meeting . 2. To be elected, a nominee must receive a majority vote of the members present. E. Following election of the Mayor, there will be an election for Deputy Mayor. F. The Mayor-elect will conduct the election for Deputy Mayor in the same manner described for the election of Mayor. If the City Council wisries to use this election process in 2014, the Council should, by motion, adopt the process. This process would be good only for the 2014 election and would be further reviewed by the Council in the future, modified if wished by the Council and adopted as the election process for future elections. Respectfully submitted . ; ·,~ Joseph K Gavinski City Manager (l\\/'kl.-L~··r 71 . ..;.,7,.!·tit1 ,\l'11n n·,· :-.. ~.;;1 1 l·•u:11nn111it\D"1 t0:1,pm1·nt 71.>·i·'i:"iil Ji:i .. ll<• :-i.1-:;-;.r,1• :-11 ~."·u1 .\H}i),'t-?;1J/I ~<Cr\ itt"' ;-(, 1 · ) ;-~ ( \JUllh •p,tl l <>ll! I ;'(,..;. i; I' I • l'ilf I.,~ /{ f(<'I Tl',llt!Jll ;'(,., • l/'.()l • f'(,i!( l ;'(o l · ihX ~ J ,1'\ ;'11-l· l 7 ,') -±OJ S B,ds,\m ~t. · P.ll. Dr<1wer !,);'!) · J'.:foM·~ I .ike, 1.1''\ ~l88'.\l-P..'·t·! 11w1u·i1)ofml.wo1 CITY ()F SAMMAMISH WASHINGTON RESOLFflON NO. R2009-397 A RESOLl'TION OF TH E ClTY O'F SAJ\J'MAM[SH, W ASHJNGTON, MODffYING THE PlHJCEDUlU: FOR SELECl 10.'I OF TUE MAYOR \VHT Rf-AS. RC\.\ J 5A.l 3.030 proviJcs that b1\.·nn ially, at The lir-:t mc~ting 0 f the Ill!\\ ~<•um:il 111rn1hc1s, :1 dw1r sh.ill be .:..:kckd from amo ng the 111cml>er:.; and WHERFAS, th~ <.:hair ofthc City Council i::; <lt!sig.nat~d ~:;the Mn~or of the City: and WHUU-:AS, fo llowing incorporation, the first Cit) C'oum:il dl.!krmirn.:d that it \\.Ulllu b<: bendicial to select the M::iy<,r on :rn anm1JI hasi~ rc:1 tht:r thJn bi\.'nniall); anJ \\'TJEREAS, the Cit) celebrated its ll:nth mmivcrsa1") I.his y<.:ar and, during the yenrs since inc\lrpnrntio11, the City Council has c..::>t:ibli ~hcd various standards unJ procedures !Or conducti ng bu:.incs::.~ :rnd W£m RE/\S. th<.: Cit::r Council <.ksires to bring the pro<.:c.:~::; for ~ell..!ction of the.: Ma)or into cnnform11~ \\ ith S1utc Jaw. NOW, THEREFORE, TIIE CIT\" COUNCIL Of Tlrn ClT\' OF ~A \-fl\lA:\llSH, W.\~HJ'\(;TON, DO RESOLVE AS FOLLOWS: Cumml:!ncmg in January 2010. in accordance '"nh RCW 35/\.13 .030, the Mayur of' the Cit.> Council shall be selected upon a biennial ba ·is. PASSED HY THE CITY COUNCIL AT A SPECIAL MEETI:"1G THEREOF ON THI<: 15th D.\Y OF DECEMBER 2009. CITY OF S/\MMt\i'vllSH SECTION I COUNCIL MEETING -LOCATION RULE 1. All meetings of the City Council shall be held at the location specified in DMMC 4.04.010. (Ord. 329 §1, 1973). COUNCIL MEETING -TIME RULE 2. The regular meetings of the City Council shall be held at the times specified in DMMC 4.04.020. (Ord. 1039 §1, 1993). COUNCIL MEETINGS -OPEN TO THE PUBLIC RULE 3. All meetings of the City Council and of committees thereof shall be open to the public, except as provided for in RCW 42.30.110 or RCW 42.30.140. (Res. 525 §1, 1988). ELECTION OF OFFICERS RULE4. Procedures for electing officers are as follows: (a) Biennially, at the first meeting of the new Council, the members thereof shall choose a Presiding Officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the Office of Mayor, the members of the Council at their next regular meeting shall select a Mayor from their number for the unexpired term. Following the election of the Mayor, there shall be an election for Mayor Pro Tempore. The term of the Mayor Pro Tempore shall run concurrently with that of the Mayor. (b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nominations. Each member of the City Council shall be permitted to nominate one (1) person who has previously served on the Council for a minimum of two years, and nominations shall not require a second. A nominee who wishes to decline the nomination shall so state at this time. Nominations are then closed. The election for Mayor Pro Tempore shall be conducted by the newly-elected Mayor, and nominations shall be made in the manner previously described for the election of the Mayor. Candidates for Mayor Pro Tempore shall have previously served on the Council for a minimum of one year. The minimum experience condition for candidacy for Mayor or Mayor Pro Tempore may be waived by the vote of five councilmembers. (c) Except when there is only one nominee, election shall be by written ballot. Each ballot shall contain the name of the Councilmember who cast it. Each ballot shall include the name of all Councilmembers nominated (unless they have withdrawn). Voting shall continue until a nominee receives a majority of the votes. The City Clerk shall publicly announce the results of the election by reading each ballot into the record, stating the name of each voting Councilmember and the manner in which the Councilmember voted. Thereafter, the City Clerk shall record in the minutes of the meeting the manner in which each voting member of the Council cast his or her ballot. (d) In the event the Council is unable to agree on a Mayor by majority vote of l members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. The Acting Mayor shall be the Councilmember who just previously served as Mayor; or if such person is not a member of the Council, the Council member who just previously served as Mayor Pro Tempore; or if such person is not a member of the Council, the Councilmember with the highest seniority as determined by the City Attorney. Ties shall be resolved in a contest by chance. The office of Acting Mayor Pro Tempore shall be filled by the Councilmember who just previously served as Mayor Pro Tempore; or if such person is not a member of the Council, by the Councilrnember with the next highest seniority. The Acting Mayor and Acting Mayor Pro Tempore shall continue in office and exercise such authority as is described in Chapter 35A.13 RCW until the members of the Council agree on a Mayor, at which time the Office of Acting Mayor and Acting Mayor Pro Tempore shall cease and terminate. (Res. 525 § l, 1988, amended by Res. 594 §1, 1989, amended by Res. 672, 1991, amended by Res. 754 §1, 1994, amended by Res. 1140, 20 11 , amended by Res. 1189, 2012.) PRESIDING OFFICER RULE 5. The Mayor shall preside at meetings of the Council, and be recognized as the head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or executive duties. In case of the Mayor's absence or temporary disability the Mayor Pro Tempore shall act as Mayor during the continuance of the absence. When the Mayor Pro Tempore acts as Mayor by participating in preparation of a Council meeting agenda or study session worksheet, or by presiding at a meeting of the Council, the Mayor Pro Tempore shall have authority only to approve the Council meeting agenda or study session worksheet as to form without introducing or deleting items of business, and to preside at the meeting by following the approved agenda or study session worksheet as written. In case of the absence or temporary disability of the Mayor and the Mayor Pro Tempore, a Mayor Pro Tempore selected by members of the Council shall act as Mayor during the continuance of the absences or disabilities. The Mayor, or Mayor Pro Tempore, is referred to as "Presiding Officer" from time to time in these Rules of Procedure. (a) The Mayor and the Council have authority to introduce proclamations for a variety of purposes, as approved by the Council. No proclamation shall constitute official City actions unless approved or authorized by a majority of the City Council. (b) To promote a favorable image of the City and pursue resources that will benefit the community, the Mayor, or another Councilmember designated by the City Council, may take the lead in representing the Des Moines City Council to those from outside the community who are interested in joint ventures and efforts to bring economic development and investments to the City, including other local governments, regional organizations, and federal, state, and international government representatives. Neither the Mayor, nor a Councilmembcr, can commit the City without authorization of a majority of the City Council. (c) The Mayor, or another Councilmember designated by the City Council, is the spokesperson on actions taken by the Council. On behalf of the City Council, the Mayor or designated Councilmember may inform the public, media, and staff about issues affecting the community. (Res. 525 §1 , 1988, amended by Res. 961 §1, 2003, Res. 11 40, 201 1). 2 ARTICLE I -COUNCIL MEETINGS 1.01 Council Meeting -Time and Location. All regular meetings of the City Council shall be held at the times and locations specified by applicable ordinances and resolutions of the Council. 1.02 Council Meetings -Open to the Public. All meetings of the City Council and of committees thereof shall be open to the public, except as provided for in RCW 42.30.110 or RCW 42.30.140. Councilmembers will notify appropriate staff of Councilmember's plans to attend any of the various outside public meetings hosted by other organizations or agencies, so that notice may be published concerning such attendance in order not to risk any real or perceived violation of the Open Public Meetings Act. 1.03 Election of Officers. Procedures for electing officers are as follows: (a) Biennially, at the first meeting of the new Council, the members thereof shall choose a presiding officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting shall select a Mayor from their number for the unexpired term. Following the election of the Mayor, there shall be an election for a Mayor Pro Tempore. The term of the Mayor Pro Tempore shall run concurrently with that of the Mayor. (RCW 35A.13.030) (b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nominations. Each member of the City Council shall be permitted to nominate one (1) person, and nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at that time. Nominations are then closed. The election for Mayor Pro Tempore shall be conducted by the Mayor, and nominations shall be made in the manner previously described for the election of the Mayor. (c) Except when there is only one (1) nominee, election shall be by written ballot. Each ballot shall contain the name of the Councilmember who cast it. The City Clerk shall publicly announce the results of the election. Thereafter, the City Clerk shall record the individual votes by councilmembers in the minutes of the meeting. (d) In the event the Council is unable to agree on a Mayor by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. Ties shall be resolved in a contest by chance. The Acting Mayor shall be the Councilmember wh o just previously served as Mayor Pro Tempore, or if such person is not a member of the Council, the Councilmember with the next highest seniority. The Acting Mayor and Acting Mayor Pro Tempore shall continue in office and exercise such authority as is described in RCW 35A.13 until the members of the Council agree on a Mayor, at which time the role of Acting Mayor and Acting Mayor Pro Tempore shall cease and terminate. 1.04 Presiding Officer. The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or executive duties. In case of the Mayor's absence or temporary disability, the Mayor Pro Tempore shall act as Mayor during the continuance of the Governance Coordination Manual City of Ridqefield, Washinqton service, including the hiring, firing. and work of city staff, with the exception of the City Manager. Except for the purpose of inquiry, the Council and its members will deal with the administrative service solely through the City Manager or designee, and neither the Council nor any committee or member of a committee shall give orders to any subordinate of the City Manager. 2.03 Swearing In of New CounciJors The City Clerk, or his/her designee, shall swear in councilors at the first regular meeting of the even-numbered calendar year, or at the first regular meeting when a councilor has been chosen to fill a vacant position. 2.04 Election of Mayor and Mayor Pro·Tem The Council shall on the first regular meeting of each even-numbered year, elect a Mayor and Mayor Pro-Tern. The election shall be held immediately after an Oath of Office is administered to all elected and re~elected Councilors. The City Clerk shall serve as Chair Pro·Tem for the first regular meeting of each even-numbered year and will call the meeting to order, preside over the roll cal l, flag salute, swearing in of Coundlors and election of Mayor and Mayor Pro-Tern. Following the election of Mayor and Mayor Pro-Tern, the new Mayor shall assume th e role of Chair. A. Nomination Process The City Clerk shall first call for nominations for the Office of Mayor. Councilors may not nominate more than one person for any given office until every member wishing to nominate a candidate has had an opportunity to do so. The City Clerk shall repeat the call for nominations until all nominations have been made. Nominees wishing to decline the nomination shall make their declination known immediately. When it appears no further nominations will be made, the City Clerk will call once more for further nominations; and, if there are none, they shall declare nominati ons closed. A motion to close nominations is not required. B. Election Process After nominations are closed, a vote is conducted for the Office of Mayor in the order nominations were made. Each nominated member will be granted up to three minutes to speak. The Chair Pro-Tern shall conduct a voice vote to determine the Councilor being elected to the Office of Mayor. Uncertainty in the voice vote shall result in a showing of hands vote . .......... ....................... , ........ -.. .. t···~··-... ,_,,, ................................. ~., ..................... _~······· .. ·"' ··················-······· ......................... _ .......... ,,.,, ................. ,_._,._,,, .......... _, ,jl"'f I •. t:_ /"','.-.. _.... .. -,f,... .. J;r n... ............. ~_.,,,.,.. .... When one nominee recei ves a ma1ority vote of those presen t, the Chair Pro-Tern will decla1e him/her elected. No votes will be taken on the ·remaining nominees. The Chair Pro-Tern shall announce the results of the election. A!! Counci lors present must vote. If none of the nominees receives a majority vote, the Chair Pro-Tern will call for nominations again and repeat the process until a single candidate receives a majority vote before the Office of Mayor Pro-Tern is opened for nominations. A tie vote results in a failed nomination. All Councilors present must vote. If after three rounds of voting, a Mayor is not elected, the previous Mayor Pro- Tem, or if that person is no longer a Councilor, the Councilor with the highest seniority, shall serve as Acting Mayor. The Acting Mayor shall continue in offi ce and exercise such authority as is described in RCW 35A.13.030 until the City Council agrees on a Mayor. Elections shall be held at each subsequent Regular Meeting, or a Special Meeting, until a Mayor is elected. T!1e Mayor Pro-Tern shall not be elected until a permanent Mayor is selected. After the election of the newly elected Mayor Pro-Tern, the Chair Pro·Tem shall relinquish the gavel to the newly elected Mayor. The Mayor shall preside over the remainder of lhat meeting. 2.ns Term of Office The positions of Mayor and Mayor Pro-Tern shall be elected every two years. Their terms shall run concurrently. 2.06 Removal from Position A vote of five members shall be required to approve a moti on to remove the Mayor or Mayor Pro~Tem from their position. Removal from the position of Mayor or Mayor Pro-Tern does not constitute a removal from the position of Councilor. 2.07 Quorum At all Council meetings, a majority of the Council (four members) shall constitute a quorum for the transaction of business. 2.08 Voting Voting, during all Council meetings, shall be conducted as follows: The Chair shall conduct a voice vote on all items unless otherwise requested by any Counciior. In the case of a tie vote on any motion, the motion shall be considered lost. ............. • ...................................................... ,, •·••• ·-······""'" • ............ .... •••.• ......... ..... • •• t~• ........ • ........................ . •· .-. -... -1 n n J ··--{\ CITY OF SEQUIM RESOLUTION NO. !l-2006--015 (a) PROPOSED DRAFfS shall contain the name of the group or individual originating or sponsoring the proposal prior to the first presentation to the City Council, where a vote is taken directing some action or fuither consideration. Proposed drafts may be initiated by the City Manager, citizens or by boards, commissions or other task groups. (b) COUNClL DRAI<TS shall be documents or proposals which have been presented in open session and voted on by the City Council when the resultant Council action was other than passage or a vote to cease further consideration. 3.7 Complaints and Suggestions to Council. When citizen complaints or suggestions are brought before the City Council not on an agenda, the Presiding Officer shall first determine whether the issue is legislative or administrative in nature and then: (a) If legislative, and a complaint about the letter or intent of legislative acts or suggestions for changes to such acts, and if the Council finds such complaint suggests a change to an ordinance or resolution of the City, the Presiding Officer may refer the matter to a committee, administration, or the Council-of-the-Whole for study and recommendation. (b) If administrative, and a complaint regarding administrative staff performance, execution of legislative policy or administrative policy within the authority of the City Manager, the Presiding Officer should then refer the complamt directly to the City Manager for review, if said complaint has not been so reviewed. The City Council may direct that the City Manager brief the Council when the City Manager's response is made. 3.8 Filling Council Vacancies . If a vacancy occurs on the City Council, the Council. will follow the procedures outlined in RCW 35A.13.020. In order to fill the vacancy with the most qualified person available until an election is held, the Council will publish a notice of the vacancy, the procedure, and distribute the application form for applying. The Council will draw up an application which contains relevant infonnation to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council's selection of the new Council member. 3.9 Election of Officers. Procedures for electing officers arc as follows: (a) Biennially, at the first meeting of the new Council, the members thereof shall choose a presiding officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and inununities of a member of the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting shall select a Mayor from their number for the unexpired tenn. Following the election of the Mayor, there shall be an election for Mayor Pro Tem. The tem1 of the Mayor Pro Tern shall run concurrently with that of the Mayor. (RCW 35A.13.030) 14 ClTY OF SEQUIM RESOLUTION NO. R-2!l!l6-0t5 (b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nominations. Each member of the City Council shall be pem1itted to nominate one (1) person, and nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at this time. Nominations are then closed. The election for Mayor Pro Tern shall be conducted by the Mayor elect, and nominations shall be made in the manner previously described for the election of the Mayor. (c) In the event the Council is unable to agree on a Mayor by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. Ties shall be resolved in a contest by chance. The office of Acting Mayor shall be filled by the Council member who just previously served as Mayor Pro Tern, or if such person is not a member of the Council, the Council member with tl1e next highest seniority. The Acting Mayor and Acting Mayor Pro Tern shall continue in office and exercise such authority as is described in RCW 35A. l 3 until the members of the Council agree on a Mayor, at which time the role of Acting Mayor and Acting Mayor Pro Tern shall cease and tenninate. End of Article 3-Administration/Housekeeping 15 Bothell City Council AGENDA BILL SUMMARY Meeting Date: January 7, 2014 Action Item: X Study Session Item: Special Presentation: Subject: Consider Election of Mayor and Deputy Mayor Budget Impact and Source of Funds: NIA AB #14-01 Contact Person/Department: Robert S. Stowe, City Manager, Executive Department EXECUTIVE SUMMARY: At the first regular meeting of the year in which a new Council is seated the first item of business following administering the Oath of Office to Council Members-elect is the election of the Mayor and Deputy Mayor, each to serve a term of two years. The election process is outlined in full in the Bothell City Council Protocol Manual, Section 2.05, Election of Officers, and recapped by step under the Council Process section of this agenda bill summary. COUNCIL PROCESS: New Business • City Clerk cal ls for nominations for the office of Mayor o Each member of the City Council will be permitted to nominate one (1) person, and nominations will not require a second o A nominee who wishes to decline will so state at this time • City Clerk closes the nominations • Unless there is only one nominee, election will be by written ballot; if only one nominee, election will be conducted by voice vote o Each ballot will contain the name of the Council Member who cast it • City Clerk will publicly announce the results of the election by reading each ballot into the record, stating the name of each voting Council Member and the manner in which the Council Member voted o The manner in which each voting member of the Council cast his or her ballot will be recorded in th e minutes of the meeting o To be elected, a nominee must receive a majority vote of the members present o Ties will be decided by coin toss • Following election of the Mayor, there will be an electi on for Deputy Mayor • The Mayor-elect will conduct the election for Deputy Mayor in the same manner described for th e election of Mayor 1 /07 /14 Agenda Packet 5 of 53 Agenda Bill Summary Subject: Consider Election of Mayor and Deputy Mayor Meeting Date: January 7, 2014 HISTORY: • Upon seating of a new Council, election of a Mayor and Deputy Mayor is required by RCW 35A.13.030 and 35A.13.035 • Election procedures are provided in the Bothell City Council Protocol Manual, Section 2.05, Election of Officers RECOMMENDED ACTION: Conduct an election for Mayor and Deputy Mayor. ATTACHMENTS: 1. Excerpt from Bothell City Council Protocol Manual, Section 2.05, Election of Officers 2. RCW 35A.13.030 and 13.035 -) . ] L /' ( l~t I<--,. City Manager Approval: ___ ..,, _________ _ Page 2 of 2 Date: 12/26/13 1 /07 /14 Agenda Packet 6 of 53 Attachment 1 Excerpt of Bothell City Council Protocol Manual, Section 2.05 -Election of Officers 2.05 Election of Officers Procedures for electing officers are as follows: A. Biennial Election of Mayor and Deputy Mayor Biennially, at the first meeting of the new Council, the members thereof will choose a presiding officer from their number who will have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she will continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the Office of Mayor, the members of the Council at their next regular meeting will select a Mayor from their number for the unexpired term. Following the election of the Mayor, there will be an election for Deputy Mayor. The term of the Deputy Mayor will run concurrently with that of the Mayor. B. Nominations The City Clerk wil l conduct the election for Mayor. The City Clerk will call for nominations. Each member of the City Council will be permitted to nominate one (1) person, and nominations will not requ ire a second. A nominee who wishes to decline the nomination will so state at this time. Nom inations are then closed. The Mayor-elect wil I conduct the election for Deputy Mayor, and nominations will be made in the same manner described for the election of the Mayor. C. Casting Ballots Except when there is only one nominee, election will be by written ballot. Each ballot will contain the name of the Councilmember who cast it. The City Clerk will publicly announce the results of the election by reading each ballot into the record, stating the name of each voting Councilmember and the manner in which the Councilmember voted. Thereafter, the City Clerk will record in the minutes of the meeting the manner in which each voting member of the Council cast his or her ballot. To be elected, a nominee must receive a majority vote of the members present. D. Ties Ties decided by coin toss. E Resignation of Mayor or Deputy Mayor If the Mayor or Deputy Mayor resign, the City Council will appoint a new Mayor or Deputy Mayor, using the procedure outlined above. 1/07/14 Agenda Packet 7 of 53 To: From: Subject: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL 17301 133rd Avenue NE, Woodinville, WA 98072 www.cl.WOODINVll.L.J;:;.WA.US Honorable City Council Q J Richard A. Leahy, City Manager 1fC"' Election of Mayor and Deputy Mayor FINANCIAL ACTION SUMMARY Expenditure Required Amount BudQeted/Aooroved $0 $0 Date: 01/08/2008 ·- (Savlnos) Additional Reauired so ISSUE: Shall the City Council elect a Mayor and Deputy Mayor to serve during 2008 and 2009? RECOMMENDATION: To select a Mayor and Deputy Mayor. POUCY DECISION: Revised Code of Washington (RCW) 35A.13.030 and 35A.13,035, and Woodinville Municipal Code (WMC) 2.37.020 establish that the new City Council shall select a Mayor and Deputy Mayor at the first meeting of the new board m even-numbered years. DISCUSSION: Resolution No. 339, Section 3, establishes the process by which the Mayor and Deputy Mayor wit! be selected as follows: Section 3. Election of Offl~rs. The City Council shall use the fd.k>wing process to elect a Mayor and Deputy Mayor. 1. The City Clerk shall serve as lhe Chair for the nomination process for the position of Mayor, which posttion shall be elected first. The Chair 111111 repeat oach nomination until an nominations have been made When It appears thal no one else wishes to make any further nominations, the Chair will ask again for further nominations and if !hero are none, the Cha ir v.ill declare the nominations closed. A motion to close tne nominatrons is not necessary. 2. No Councllmember may nominate more lh3n one perscn tor a given office until every member wishing lo nominate a candidate has an opportunity to do so. 3. Nominations do not require a second. 4. After nominairons have been closed, voting for Mayor will lake place in the order nomrna!ions were made. Councilmembers will be asked for a voice vote and a raise of hands. As soon as one of the nominees receives a majority vote or lhe entire membership (four votes), then the Chair will declare lhat individual elected. No votes Will be taken on the remaining nominees. 5. II none of Iha nominees receives a majority vole of th~ entire membership, the Chair will call for nominations again and repeat the process until a single candidate receives a majority vote of lhe entire membership. A Mayor shall be elected before the Office of Deputy Mayor is opened for nominations. 6. A tie vote results in a failed nomination. 7. If there ts only one nominee for the position, the Chair will declare the nominee elected. 8. Once the Mayor has been elected, !he CHy Clerk will tum !he chair over to lhe Mayor and nomindtions and election of the Deputy Mayor shall proceed as described In steps 1 t1rough 7 above. RECOMMENDED ACTION: To select the Mayor and Deputy Mayor in accordance with the process contained in Resolution No. 339, Section 3. Attachment A: RCW 35A.13.030 and 35A.13,035 Attachment B: WMC 2.37.020 1 2 Election of Mayor and Deputy Mayor" January 8, 2008 RCW 35A.13.030 & RCW 35A.13.035 RCW 35A. 13. 030 Mayor -Election -Chairman to be mayor-Duties. Attachment A Biennially at the fir~! meeting of the new council the members thereof shall choose a chairman from among their number unless the chairman is elected pursuant to RCW 35A.13.033. The chairman of the council st-iall have the title of mayor and shall preside al meetmgs of the council. In addition to the powers conferred upon him as mayor, he shall continue to have ail the rights, privileges, and Immunities of a member of the council. The mayor shall be recognized as the head of the city for ceremonial purposes and by the governor for purposes of military law. He shall have no regular administrative duties, but in time of public danger or emergency, if so authorizsd by ordinance, shall take command ot the police, maintain law, and enforce order. {19751stex.s c 155§2; 1957exs ci19§ 35A 13.030.) RCW 35A.13.035 Mayor pro tempore or deputy mayor. Biennially at the first meeting of a new council. or p~riodically, the members thereof, by majority vote. may designate one of their number as mayor pro tempore or deputy mayor for such period as the council may specify, to serve in the absence or temporary disability of the mayor; or, in lieu thereof, the council may, as the need may arise, appoint any qualified person to serve as mayor pro tempore in the absence or temporary disability of the mayor. In the event of the extended excused alJsence or disability of a councilman, the remaining members by majority vote may appoint a councilman pro tempore lo serve during the absence or disability. (1969 C)C S. C 81 § 1.] Nol!?S: Effective data~ 1959 ex.s. c B 1; 'This 1969 llmendatory act shall !ake elfect Joly 1, 1969. • [1959 ex.s. c 81 § 7.J Election of Mayor and Deputy Mayor -January 8, 2008 WMC 2.37 .020 WOODINVILLE MUNICIPAL CODE 2.37.020 2.37.020 Organiz.atlon. Attachment B (1) Swearing in of New Councilrnembers. New Counc1lmernbers shall be sworn in by the City Clerk or other authorized official either. (a) Up to 10 days prior to the day they are scheduled to assume their office; or (b) At the first metlting of the Council in January. (2) Declaration of Interest. Council will informal!y discuss the interests of each member In serving as Mayor or Deputy Mayor at the first meeting after the general election has been certified. Councilmernbers and newly elected Councllmembers who would not be attending that meeting may submit their Intent in writing (3) Election of Officers. The Council shall elect a Mayor and Deputy Mayor for a term of two years and organize itself at the first Council meeting dunng even-numbered years. The term of Mayor arid Deputy Mayor shall run from the first meeting of the Councif held in January to the first meeting of lhe Council held in January two years fater. In the temporary absence of the Mayor, the Deputy Mayor shall perform the duties and responsibilities of the Mayor with regard to conduct of meetings and emergency business. ln the event the Mayor ls unable to serve the remainder of the term, a new Mayor shall be elected at the next regular meeting. In the event the Deputy Mayor is unable to serve the remainder of tt1e term, a new Deputy Mayor shall be elected at Ille next regular meeting. 3 Agenda Subject: Election of the Mayor Department: Attachments: City Manager Contact: Monica Lusk, City Clerk Telephone: (206) 248-5517 CITY OF BURIEN AGENDA BILL Meeting Date: January 9, 2012 Fund Source: NIA Activity Cost: NI A Amount Budgeted: NIA Unencumbered Budget Authority: NIA Adopted Work Plan Work P lan Item Description: Priority: Yes No x PURPOSEIREQUffiED ACTION: The purpose of this agenda item is to conduct the election of the Mayor. BACKGROUND (Include prior Council action & discussion): The City Clerk will conduct the election process for the new mayor. The Mayor's two-year tennis from January 2012 through December 2013 (RCW 35A. I 3 .030). The City Clerk will ask for nominations for Mayor from the Councilmembers of the newly seated Council: Councilmembers Bennett, Block, Clark, Edgar, Krakowiak, McGilton and Robison. Nominations do not require a second. The City Clerk will conduct a roll call vote on the nominations. Each Councilmember will cast their vote for one of the nominations. The Councilmember with the majority of votes will be elected Mayor. The newly-elected Mayor will then conduct the election process for the Deputy Mayor in the same manner as the Mayor. OPTIONS (Including fiscal impacts): NIA Administrative Recommendation: Conduct the election of the Mayor. Committee Recommendation: NIA Advisory Board Recommendation: NIA Suggested Motion: None required. Submitted by: Monica Lusk Administration City Manager Today's Date: January 3, 2012 I File Code: R:/CC/AgendaBill 20121010912cm-1 Election -Mayor ATI'E~::i'fl:\l I J'IffNTJCAIT I)' .-\pµn)\ l:!J l:I:> to form : 1 ikd wi th llic ( 'ity Clerk PasscJ by the City Council: R~~mlution No.: Dc~cmb~r 3. 2001) December l 5, 20(t9 R.2009-397