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02112014Todd Voth Jason Avila Jon Lane MOSES LAKE CITY COUNCIL Dick Deane Mayor MOSES LAKE Joseph K. Gavinski City Manager David Curnel Karen Liebrecht Bill Ecret February 11, 2014 AGENDA Sophia Guerrero, Executive Secretary Civic Center -Council Chambers 7:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. IDENTIFICATION OF CITIZENS WANTING TO DISCUSS AGENDA ITEMS IDENTIFICATION OF CITIZENS WANTING TO DISCUSS NON-AGENDA ITEMS 4. PRESENTATIONS AND AWARDS A. Citizen Recognition -Moses Lake Police Department -Stevens & Bonwell 5. . CONSENT AGENDA A. Approval of Minutes -January 28, 2014 B. Approval of Bills and Checks Issued C. Resolution -Set Public Hearing -Alley Vacation 6. COMMISSION APPOINTMENTS -None 7. CONSIDERATION OF BIDS AND QUOTES -None 8. PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS A. Public Hearing -Ordinance -Extending Moratorium on the Establishment of Medi- cal Marijuana Collective Gardens -rd Reading 9. ORDINANCES AND RESOLUTIONS A. Ordinance -Amend MLMC 8.08 -Garbage Collection -2nd Reading B. Ordinance -Amend MLMC 8.52 -Residential Vehicle Storage -2nd Reading C. Ordinance -Amend MLMC 12.40 -Street Construction or Improvement Reimbursement Charges -2°d Reading D. Ordinance -Amend MLMC 12.12 -Sidewalk Construction -1st Reading E. Resolution -Lease Purchase Agreement F. Resolution -Investing in the State Local Government Investment Pool Finance Municipal Police Chief Parks & Recreation Fire Chief Community City Attorney W. Robert Services Dave Ruffin Spencer Grigg Tom Taylor Development Katherine L. Taylor Gary Harer Gilbert Alvarado Kenison Page 2 -Moses Lake City Council meeting, February 11, 2014 10. REQUEST TO CALL FOR BIDS -None 11. REFERRALS FROM COMMISSIONS -None 12. OTHER ITEMS FOR COUNCIL CONSIDERATION A. Requesting Approval to use Lodging Tax Guidelines, Application, and Worksheet 13. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS 14. COUNCIL QUESTIONS AND COMMENTS 15. CITY MANAGER REPORTS AND COMMENTS A. Staff Reports 1. Ambulance Cash Report 2. Building Activity Report 3. Sales Tax I Transient Rental Income Report Finance Municipal Police Chief Parks & Recreation Fire Chief Community City Attorney W. Robert Services Dave Ruffin Spencer Grigg Tom Taylor Development Katherine L. Taylor Gary Harer Gilbert Alvarado Kenison February 1, 2014 Letter of Recognition Cleo Stevens 321 S. Balsam St. _.,__ .... ._._lllllllllllllllM P.O. Box 1579 Moses Lake, WA 98837-0244 CITY OF MOSES LAKE Phone: (509) 766-9214 The Moses Lake Police Department would like to recognize Cleo Stevens for her outstanding effort and contribution to the 2014 "Point in Time" homeless event. The point in time count was recently conducted throughout Grant County as part of a nationwide effort to count the homeless. This year, Cleo helped organize an event at Our Lady of Fatima Church in Moses Lake. The event which ran concurrently with the point in time count brought many community volunteers and services together in an effort to assist the homeless. Cleo's compassion and selflessness were important factors which contributed to the event's overall success. Cleo's exceptional effort was an inspiration to everyone and a reminder of the importance of serving others. Cleo is a perfect example of what volunteerism should represent and it was my privilege to work with her during this event. Please join me in recognizing this special person in our community. Respectfully submitted; DwJL.~'1\V Chef ~ ses Lake Police Department City Manager 766·9201 · Ci!")e Attorney 766·9203 • Communi!")e· Development 766·9235 • Finance Department 766·9249 • Fax 766·9392 Fire Department 765·2204 · Municipal Service 766·9217 · Municipal Court 766·9201 • Parks & Recreation 766·9240 • Police Department 766·9230 February 1, 2014 Letter of Recognition Steffanie Bonwell 321 S. Balsam St . .. ~111111111111111111_...__.~ P.O. Box 15 79 Moses Lake, WA 98837-0244 CITY OF MOSES LAKE Phone: (509) 766-9214 The Moses Lake Police Department would like to recognize Steffanie Bonwell for her outstanding effort and contribution to the 2014 "Point in Time" homeless count. The count was recently conducted throughout Grant County as part of a nationwide effort to count the homeless. Through Steffanie's leadership, the homeless task force was also able to hold an event in Moses Lake in conjunction with the count; which offered many services to those people in need. During this last year, Steffanie provided inspiration and vision to the task force in preparation for the event. Steffanie is very passionate in her efforts to assist the homeless and she is driven by a desire to not only serve others, but to make a difference in their lives. It has been an honor to work with Steffanie on such and important and worthwhile cause. Please join me in recognizing Steffanie for her commitment and her ability to bring people and services together in an effort to assist the homeless. C3hi Moses Lake Police Department . City Manager 766-9201 • City Attorney 766-9203 • Communitr De,elopment 766-9235 . Finance Department 766-9249 • Fax 766-9392 Fife Department 765-2204 · Municipal Service 766·9217 · Municipal Court 766-9201 • Parks & Recreation 766-9240 • Pollce Department 766-9230 MOSES LAKE CITY COUNCIL January 28, 2014 DRAFT Council Present: Bill Ecret, Dick Deane, Karen Liebrecht, Jason Avila, David Curnel, and Todd Voth Absent: Jon Lane The meeting was called to order at 7 p.m. by Mayor Deane. PLEDGE OF ALLEGIANCE: Margaret Schiffner, Women's Club of Moses Lake, led the Council in the pledge of allegiance. PRESENTATION AND AWARDS PROCLAMATION The proclamation declaring January 29 , 2014 as General Federation Women's Club of Moses Lake Centennial Day was read in its entirety. AWARD The City of Moses Lake Community Development Department was awarded the 2013 Washington Association of Building Official Outstanding Educational Achievement Award. The award was presented to Kevin Myer, Building Official, and Rob Trumbull, Building Inspector. CONSENT AGENDA Minutes: The minutes of the January 14 meeting were presented for approval. Approval of Claims. Prepaid Claims, Checks, and Payroll: Vouchers audited and certified by the Finance Director as requ ired by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of January 28, 2014 the Council does approve for payment claims in the amount of $1,022,310.50; prepaid claims in the amounts of $8,355.31 and $84,201 .30; claim checks in the amount of $708,662.64; and payroll in the amount of $322,439.47. Resolution -Accept Easement -Bruce: A resolution was presented which accepts an access easement from Bruce Properties LLC and Randy Bruce for Lot 2 and 3 of Moore Plat #2 located on Stratford Road. Action Taken: Dr. Curnel moved that the Consent Agenda be approved , seconded by Mr. Avila, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES -None PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS TOURISM BROCHURES The Chamber of Commerce requested the City provide funds for the printing of between 5,000 and 6,000 visitor brochures which would be provided to visitors to Moses Lake and to other cities for display. The cost of printing the brochures should be covered by the lodging tax money that is received by the City. The Chamber suggested that this brochure be incorporated into the City's contract with Burke Marketing. Spencer Grigg, Parks and Recreation Director, stated that the city used to produce its own visitor guide but about 11 years ago it was discontinued due to budget considerations. Debbie Doran-Martinez, Chamber of Commerce, stated that on various other publications some aspects of the city are shown, such as the Surf n' Slide Water Park, but she felt that an official city guide would be beneficial for visitor information. CITY COUNCIL MINUTES: 2 January 28, 2014 There was considerable discussion. Action Taken: Mr. Ecret moved that staff work into the existing contract with Burke Marketing for the printing of a brochure to be distributed by the Chamber of Commerce, seconded by Mr. Voth, and passed unanimously .. ORDINANCES AND RESOLUTIONS ORDINANCE -EXTEND MORATORIUM ON MEDICAL MARIJUANA GARDENS -1sr READING An ordinance was presented which extends the moratorium on the establishment of "collective gardens" for the medical use of marijuana. The ordinance of the City of Moses Lake extending a moratorium on the establishment of medical marijuana collective gardens, defining "medical marijuana collective gardens", providing for a public hearing establishing an effective date, and providing that the moratorium, unless extended, will sunset within six (6) months of the date of adoption was read by title only. Joseph K. Gavinski, City Manager, pointed out that the extension of the moratorium continues the City's wait and see position on the medical marijuana issue. He mentioned that the legislature is considering measures that may eliminate the collective gardens and incorporate them into the recreational marijuana regulations. Action Taken: Mr. Voth moved that the first reading of the ordinance be adopted and a public hearing be set for February 11 , seconded by Mr. Avila, and passed unanimously. ORDINANCE -AMEND GARBAGE COLLECTION -1 sr READING An ordinance was presented which amends the garbage regulations to provide for a franchise to haulers who hold a state Certificate of Public Convenience and Necessity in areas annexed by the City and providing that garbage, recycling, and yard waste containers in residential areas are not intended for commercial purposes. The ordinance amending Chapter 8.08 of the Moses Lake Municipal Code entitled "Garbage Collection" was read by title only. Joseph K. Gavinski, City Manager, mentioned that, by state law, garbage collectors are entitled to continue collecting garbage within areas that have been annexed into a city. The reason for the provision concerning the containers in residential areas is due to the fact that some landscaping business owners are using the residential containers to get rid of the yard waste from their businesses. Using the yard waste containers to recycle the yard waste generated by the business is not really the issue, it is the clutter that exists with the number of containers that are used. Action Taken: Mr. Ecret moved that the first reading of the ordinance be adopted, seconded by Mrs. Liebrecht, and passed unanimously. ORDINANCE -AMEND RESIDENTIAL VEHICLE STORAGE -1sr READING An ordinance was presented which amends the residential vehicle storage by changing the enforcement procedure. The ordinance amending Chapter 8.52 of the Moses Lake Municipal Code entitled "Residential Vehicle Storage" was read by title only. Joseph K. Gavinski, City Manager, stated that the process currently in use for violations of the residential vehicle storage is time consuming and cumbersome and staff is recommending that it be changed so that an infraction notice is issued instead of a Notice to Violation and Order to Correct. He mentioned that the City received a letter from Nickolas Mount objecting to the change in the ordinance. Katherine Kenison, City Attorney, explained the difference between illegally stored or parked vehicles and junk vehicles and mentioned the City experiences difficulty in obtaining compliance for the illegally stored or parked vehicles since once the owner receives the Notice to Correct the vehicle is removed and in a short period of CITY COUNCIL MINUTES: 3 January 28, 2014 time is once again parked illegally, requiring the City to start the enforcement process again. With the change to the ordinance, the owners with vehicles that are illegally stored or parked would receive the infraction notice. Council felt that property owners should be contacted about the illegally parked vehicles prior to the issuance of an infraction. Gilbert Alvarado, Community Development Director, stated that it is the policy of the department to contact the property owner of an illegally parked vehicle and inform them of the law and request that the vehicle be legally parked or stored. Staff will return to the location to determine if the vehicles have been moved and if not, a citation would be issued. There was some discussion by the Council and it was the consensus to amend the ordinance to provide for a warning prior to the issuance of an infraction. Action Taken: Mrs. Liebrecht moved that the ord inance be amended to provide for a warning prior to the issuance of an infraction, seconded by Mr. Avila, and passed unanimously. ORDINANCE -AMEND STREET CONSTRUCTION OR IMPROVEMENT REIMBURSEMENT CHARGES - 1sr READING An ordinance was presented which provides for the street improvement charges to Wapato Drive. The ordinance amending Chapter 12.40 of the Moses Lake Municipal Code entitled "Street Construction or Improvement Reimbursement Charges" was read by title only. There was some discussion by the Council. Action Taken; Mr. Avila moved that the first reading of the ordinance be adopted, seconded by Mr. Voth, and passed unanimously. RESOLUTION -NUISANCE ABATEMENT COSTS -8692 CHARLES -WEBER A resolution was presented which authorizes staff to collect the funds expended for the nuisance abatement at 8692 Charles. The property is owned by James Weber. The resolution establishing the billing to be imposed against James Weber, as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Dr. Curnel moved that the resolution be adopted, seconded by Mr. Avila, and passed unanimously. RESOLUTION -NUISANCE ABATEMENT COSTS -2225 CLAREMONT -REYES A resolution was presented which authorizes staff to collect the funds expended for the nuisance abatement at 2225 S. Claremont Court. The property is owned by Enriqueta Reyes. The resolution establishing the billing to be imposed against Enriqueta G. Reyes, as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Dr. Curnel moved that the resolution be adopted, seconded by Mr. Avila, and passed unanimously. RESOLUTION -NUISANCE ABATEMENT COSTS -2003 BEAUMONT -MARKOVA LIVING TRUST A resolution was presented which authorizes staff to collect the funds expended for the nuisance abatement at 2003 Beaumont. The property is owned by the Markova Living Trust. CITY COUNCIL MINUTES: 4 January 28, 2014 The resolution establishing the billing to be imposed against Markova Living Trust, as the owner of certain real property upon which the City caused abatement of a nuisance to be performed after a failure of the property owner to abate the same was read by title only. Action Taken: Mr. Voth moved that the resolution be adopted, seconded by Mr. Avila, and passed unanimously. RESOLUTION -LEASE/PURCHASE AGREEMENT A resolution was presented which accepts the Lease/Purchase Agreement from SunTrust Equipment Finance and Leasing Corporation and authorizes the City Manager to sign the necessary documents. The resolution authorizing the execution and delivery of a Maser Equipment Lease/Purchase Agreement, and related instruments, and determining other matters in connection therewith was read by title only. Action Taken: Mr. Avila moved that the resolution be adopted, seconded by Mrs. Liebrecht, and passed unanimously. RESOLUTION -HAZARD MITIGATION PLAN A resolution was presented which adopts the 2013 Grant County Hazard Mitigation Plan, which is part of a multi-jurisdictional planning effort adopting the measures of the Federal Disaster Mitigation Act of 2000. By adopting the resolution the City would be eligible for federal disaster funding. The resolution adopting the Grant County Hazard Mitigation Plan update for 2013-2018 as approved by the Federal Emergency Management Agency (FEMA) was read by title only. Action Taken; Dr. Curnel moved that the resolution be adopted, seconded by Mrs. Liebrecht, and passed unanimously. REQUEST TO CALL FOR BIDS CRACK SEAL PROJECT Staff requested authorization to call for bids for the 2014 Crack Seal project. The project includes sealing approximately 500,000' of cracks in streets, alleys, bike paths, and parking lots throughout the City. Action Taken: Mrs. Liebrecht moved that staff be authorized to call for bids, seconded by Dr. Curnel, and passed unanimously. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION GROUP B WATER SYSTEM -TATUM Kevin Tatum requested approval for a Group B water system to serve property located adjacent to Harris Road and Road I NE and east of the railroad tracks. The property is within the City's unincorporated UGA, which is the City's water service area, but the City's water main would need to be extended approximately 2,500' to serve the property. Action Taken: Dr. Curnel moved that the request be granted, seconded by Mr. Avila, and passed unanimously. BURKE MARKETING/PROMOTIONS Authorization was requested for the City Manager to sign the agreements with Burke Marketing/Promotions for the 2014 summer concert series and the promotion of tourism in the City of Moses Lake. Joseph K. Gavinski, City Manager, stated that the cover letter is in error as the MAC holiday show is not covered by the agreements with Burke Marketing/Promotions. CITY COUNCIL MINUTES: 5 January 28, 2014 There was some discussion by the Council on what the City receives for this advertising and how to incorporate the cost of the brochure into the existing contracts with Burke Marketing. Action Taken: Mrs. Liebrecht moved that the contracts with Burke Marketing be amended to include the cost of 6,000 pamphlets for distribution by the Chamber of Commerce and the City Manager be authorized to sign the contracts, seconded by Dr. Curnel. There was some additional discussion. The motion passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS FIRE STATION USE POLICY Robert Carter, chairman of the Grant County Committee of Safety, felt that the City's policy for use of the Fire Station Multi-purpose Room is confusing and should be clarified. Cory Sharp, Grant County Committee of Safety, was also concerned about the City's new policy. Joseph K. Gavinski, City Manager, explained that the policy differentiates between non-profit organizations and for-profit organizations. Council suggested the Committee members meet with staff to discuss their concerns. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS QUARTERLY FINANCIAL REPORT The fourth quarter financial report has been posted on the City's website. GAMBLING TAX The City received $76,384.64 from gambling tax for the fourth quarter. INVESTMENT REPORT The City received $17,544.28 in investment income for December. MARIJUANA Joseph K. Gavinski, City Manager, stated that the Attorney General has issued an opinion that states that cities have the ability to prohibit or ban the sale of marijuana in their communities. He pointed out that this is just an opinion and does not have the force of law. The issue will probably end up in court. Katherine Kenison , City Attorney, stated that the city would be at risk for a law suit if it relied on the Attorney General's Opinion and prohibited the sale of marijuana. She mentioned that the collective gardens issue will be discussed by the legislature this year and it will probably be incorporated into the recreational marijuana regulations. The City should continue the moratorium on collective gardens until the issue is finalized by the legislature. The regular meeting was adjourned at 9.05 p.m. ATTEST Dick Deane, Mayor CITY COUNCIL MINUTES: 6 January 28, 2014 W. Robert Taylor, Finance Director DATE 2/07/14 TIME 08:50:37 C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 Expenditure Account PAGE 1 XAPPRVD NAME OF VENDOR Department VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 2M COMPANY INC 00004450 ACE HARDWARE 00006538 AMERICAN LINEN 00004927 C & J HYDRAULICS 00006917 CASCADE ANALYTICAL INC 00005014 CENTRAL WASHINGTON CONCRETE 00003603 CINTAS CORPORATION LOC 607 00000271 CSWW, INC dba BIG R STORES 00001701 0000068859 381. 26 ADAPTERS, GASKETS 0000068859 23.02 ADAPTERS, GASKETS ====================== TOTAL: 404. 28 0000068693 34.42 MISC SUPPLIES 0000068693 77 .17 MISC SUPPLIES 0000068858 6.45 THERMOMETER ====================== TOTAL: 118.04 0000068835 455.94 LINEN SERVICE ====================== TOTAL: 455.94 0000068844 0000068863 TOTAL: 0000068869 0000068869 10.75 PIPE FIT'I'ING 30.59 MISC SUPPLIES 41.34 331.00 SAMPLE TESTING 1,190.80 SAMPLE TESTING ====================== TOTAL: 1,521.80 0000068867 0000068867 TOTAL: 0000068868 0000068868 0000068868 291.90 DRAIN ROCK 399.22 DRAIN ROCK 691.12 32.37 SHOP TOWELS 32.37 SHOP TOWELS 291.12 SHOP TOWELS TOTAL: 355.86 0000068696 0000068696 397.69 MISC SUPPLIES 194.09 MISC SUPPLIES DATE 2/07/14 TIME 08:50:37 PAGE 2 XAPPRVD C I T Y 0 F M 0 S E S L A K E TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E T I N G 0 F 02/11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CSWW, INC dba BIG R STORES 00001701 0000068700 50.05 MISC SUPPLIES 0000068897 74 .42 MISC SUPPLIES 0000068897 876.10 MISC SUPPLIES 0000068897 3.85 MISC SUPPLIES 0000068897 21.57 MISC SUPPLIES 0000068897 84.07 MISC SUPPLIES 0000068897 75.52 MISC SUPPLIES 0000068897 36.68 MISC SUPPLIES 0000068897 8.61 MISC SUPPLIES ====================== TOTAL: 1,822.65 DATABAR 00007974 0000068853 1, 721.15 MAIL UTILITY BILLS 0000068853 1,360.88 MAIL UTILITY BILLS 0000068853 764.90 MAIL UTILITY BILLS 0000068853 252.10 MAIL UTILITY BILLS 0000068853 210.29 MAIL UTILITY BILLS ====================== TOTAL: 4,309.32 EVERGREEN IMPLEMENT INC 00005234 0000068871 156.82 OIL FILTERS ====================== TOTAL: 156.82 FERGUSON ENTERPRISES INC #3202 00005482 0000068902 1,614.01 VALVES FOR POOL PUMPS ====================== TOTAL : 1,614.01 H D FOWLER COMPANY 00003868 0000068877 4,125.64 HYDRANT EXT, ADAPTERS ====================== TOTAL: 4,125.64 LAKE AUTO PARTS 00001102 0000068882 11.16 MISC SUPPLIES 0000068834 128. 40 MISC SUPPLIES DATE 2/07/14 PAGE 3 TIME 08:50:37 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LAKE AUTO PARTS 00.001102 0000068882 939.70 MISC SUPPLIES ====================== TOTAL: 1,079 .26 NORCO ENTERPRISES INC 00006590 0000068889 66.51 MISC SUPPLIES 0000068889 50.65 MISC SUPPLIES 0000068889 367.34 MISC SUPPLIES ====================== TOTAL: 484.50 PENHALLURICKS EXPRESS BUILDING 00006579 0000068709 164.55 MISC SUPPLIES 0000068894 11.90 CEMENT, PLYWOOD 00000688 94 29 .40 CEMENT, PLYWOOD ====================== TOTAL: 205.85 PLATT ELECTRIC COMPANY 00001549 0000068895 184.90 MISC SUPPLIES 0000068895 192.68 MISC SUPPLIES 0000068895 51.18 MISC SUPPLIES 0000068895 56.57 MISC SUPPLIES 0000068895 19 .11 MISC SUPPLIES ====================== TOTAL: 504.44 RATHBONE SALES INC 00005021 00000 68896 25.85 ELEMENT ====================== TOTAL: 25.85 UNITED PARCEL SERVICE 00005456 0000068932 22 .60 SHIPPING CHARGES 0000068932 6.90 SHIPPING CHARGES TOTAL: 29.50 ============================= REPORT TOTAL: 17,946.22 DATE FRI, FEB 7, 2014, 8:50 AM TIME 08:50:38 C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G· 0 F 02/11/2014 TOTALS BY FUND FUND NO 000 116 410 490 493 498 519 528 GENERAL FUND STREET WATER/SEWER SANITATION FUND NAME STORM WATER AMBULANCE FUND EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P. 0. NO. AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 2,572.23 1,209.09 10,228.20 764.90 538.03 794.63 1, 811.42 27.72 17,946.22 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $17,946.22 THIS llST DAY OF FEBRUARY, 2014 * * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O . Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 0000068829 350.68 BUSINESS CARDS 0000068931 39.60 INSPECTION RECORDS 0000068845 219.76 ArrER SCHOOL TRACK FLYERS 0000068917 348.25 PRINTING 0000068942 23.38 BUSINESS CARDS 0000068942 23.38 BUSINESS CARDS 0000068942 23.38 BUSINESS CARDS ====================== TOTAL: 1,028.43 A M HARDWARE COMPANY INC 00007473 0000068856 153 .87 COMBO CORE ====================== TOTAL: 153.87 A T & T MOBILITY 00004826 0000068920 27.01 CELL PHONE SERVICE 0000068920 251.15 CELL PHONE SERVICE 0000068920 27.03 CELL PHONE SERVICE 0000068920 1,253 .77 CELL PHONE SERVICE 0000068920 149. 43 CELL PHONE SERVICE 0000068920 27.33 CELL PHONE SERVICE 0000068920 72. 52 CELL PHONE SERVICE 0000068920 74 .50 CELL PHONE SERVICE 0000068920 67.49 CELL PHONE SERVICE 0000068920 94. 50 CELL PHONE SERVICE 0000068920 83.64 CELL PHONE SERVICE 0000068920 66.01 CELL PHONE SERVICE ====================== TOTAL: 2,194 .38 ALASKA RESCUE LLC 00004259 0000068781 2, 733.00 REGIS/ICE RESCUE COURSE DATE 2/07/14 TIME 10:24:28 PAGE 2 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= AME RIGAS 00007048 ASSOC OF GOVT ACCOUNTANTS 00006143 ASSOC OF GRANT CO CITIES 00004953 BASIN LOCK & SECURITY 00003714 BASIN SEPTIC SERVICES 00000166 BOUND TREE MEDICAL LLC 00006022 BUD CLARY CHRYSLER DODGE JEEP 00005449 BUD CLARY FORD 00006454 BUD CLARY TOYOTA CHEVROLET 00000150 BUSINESS INTERIORS & EQUIPMENT 00003619 TOTAL: 2,733 .00 0000068857 58.23 PROPANE ====================== TOTAL: 58.23 0000068930 180.00 MEMBERSHIP DUES ====================== TOTAL: 180.00 0000068921 76.72 MEETING AND DINNER TOTAL: 76. 72 0000068817 107.90 TOTAL: 107.90 0000068695 0000068695 0000068695 0000068695 145.67 64.74 64.74 64.74 ====================== TOTAL: 339 .89 REPAIR OF SAFE SEPTIC SERVICES SEPTIC SERVICES SEPTIC SERVICES SEPTIC SERVICES 0000068913 1,716.51 AMBULANCE SUPPLIES ====================== TOTAL: 1, 716. 51 0000068861 112.76 RESET CHECK ENGINE LIGHT ====================== TOTAL: 112.76 0000068860 132. 06 MATS ====================== TOTAL: 132.06 0000068862 1,194.81 REPLACE ABS RELAY TOTAL: 1,194.81 0000068929 2,014.37 MAINT AGREEMENT/COPIERS TOTAL: 2,014.37 DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CAROL CROSS 00004253 CAROL HOHN 00006772 CASCADE FIRE CORPORATION 00003644 CENTRAL SAW WORKS INC 00005058 CENTRAL WASHINGTON ASPHALT 00003510 CENTURYLINK 00003599 00001502 00003599 00001502 0000068823 171.50 MAC CONSIGNMENT SALES TOTAL: 171.50 0000068878 175.00 BUILDING MAINTENANCE ====================== TOTAL: 175.00 0000068779 0000068779 133.74 UNIFORM SHIRT, NFPA COMPLIANCE 394.67 UNIFORM SHIRT, NFPA COMPLIANCE ====================== TOTAL: 528.41 0000068901 757 .46 ZAMBONI KNIVES ====================== TOTAL: 757.46 0000068866 7.70 CRUSHED CONCRETE ====================== TOTAL: 0000068848 0000068848 0000068848 0000068848 7.70 8.00 LONG DISTANCE TEL SERVICE 8.00 LONG DISTANCE TEL SERVICE 40 .00 LONG DISTANCE TEL SERVICE 40.00 LONG DISTANCE TEL SERVICE ====================== TOTAL: 0000068850 0000068851 96. 00 41.97 TELEPHONE SERVICE 149.84 TELEPHONE SERVICE ====================== TOTAL: 191.81 0000068848 0000068848 70 .00 LONG DISTANCE TEL SERVICE 20.50 LONG DISTANCE TEL SERVICE ====================== TOTAL: 90.50 0000068851 432.74 TELEPHONE SERVICE ====================== TOTAL: 432.74 DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURY LINK 00003599 00001502 00003599 00001502 00003599 00001502 00003599 00001502 00003599 0000068848 4.00 LONG DISTANCE TEL SERVICE ====================== TOTAL: 4.00 0000068851 171.50 TELEPHONE SERVICE ====================== TOTAL: 171.50 0000068848 10.00 LONG DISTANCE TEL SERVICE ====================== TOTAL: 10.00 0000068850 0000068851 259.42 TELEPHONE SERVICE 113.97 TELEPHONE SERVICE TOTAL: 373.39 0000068849 0000068849 0000068849 0000068849 133.56 WATER SHUT OFF NOTIFICATIONS 103.28 WATER SHUT OFF NOTIFICATIONS 55.80 WATER SHUT OFF NOTIFICATIONS 18.40 WATER SHUT OFF NOTIFICATIONS ====================== TOTAL: 311.04 0000068851 44.13 TELEPHONE SERVICE ====================== TOTAL: 44 .13 0000068849 23.34 WATER SHUT OFF NOTIFICATIONS ====================== TOTAL: 23.34 0000068850 41. 97 TELEPHONE SERVICE ====================== TOTAL: 41.97 0000068848 33.87 LONG DISTANCE TEL SERVICE TOTAL: 33.87 DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G L A K E T 0 B E A P P R 0 V E D 0 F 02/11/2014 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CENTURY LINK 00001502 00003599 00001502 CERILLIANT 00005099 CITY OF MOSES LAKE 00008201 00008106 00008102 00008106 CO ENERGY 00005576 COLUMBIA BASIN DAILY HERALD 00000210 CONCESSIONS SUPPLY 00006286 0000068850 TOTAL: 0000068848 0000068848 2,636.31 2,636.31 4.00 4.00 ====================== TOTAL: 8.00 0000068850 172.94 ====================== TOTAL: 0000068864 TOTAL: 0000068940 0000068940 172. 94 565.19 565.19 44.50 351.35 ====================== TOTAL: 0000068944 0000068936 395.85 1,694.70 26.42 ====================== TOTAL: l, 721.12 0000068812 250.00 ====================== TOTAL: 250.00 0000068944 104.45 ====================== TOTAL: 104.45 0000068865 58.24 TOTAL: 58.24 0000068909 55 .41 ====================== TOTAL: 55.41 0000068937 111. 27 TELEPHONE SERVICE LONG DISTANCE TEL SERVICE LONG DISTANCE TEL SERVICE TELEPHONE SERVICE MISC SUPPLIES WATER SERVICE WATER SERVICE RETAIN PE 10 POW SWR L/S 13 ENVIRNMTL CKLST SWR FRC 2014 STOCK OIL ADVERTISING LRC RESALE DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department CITY OF MOSES LAKE T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 Expenditure Account PAGE 6 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= CONSOLIDATED DISPOSAL SERVICE 00006284 D & L SUPPLY COMPANY INC 00006974 DB SECURE SHRED 00003144 DR LOU SOWERS 00001856 E F RECOVERY 00007244 EASTERN CASCADE DIST 00006909 EMPLOYMENT SECURITY DEPT 00002624 FABER INDUSTRIAL SUPPLY 00000501 TOTAL: 111.27 0000068927 0000068927 18.82 GARBAGE SERVICE/DISPOSAL LOADS 7,426.07 GARBAGE SERVICE/DISPOSAL LOADS ====================== TOTAL: 7,444.89 0000068870 381.30 METER COVERS ====================== TOTAL: 381.30 0000068941 5.51 RECORDS DESTRUCTION 0000068941 5.51 RECORDS DESTRUCTION 0000068941 13. 78 RECORDS DESTRUCTION 0000068941 13. 78 RECORDS DESTRUCTION 0000068941 5.51 RECORDS DESTRUCTION 0000068941 5.51 RECORDS DESTRUCTION 0000068941 5.51 RECORDS DESTRUCTION TOTAL: 55 .11 0000068907 1,350.00 PSYCHOLOGICALS ====================== TOTAL: 0000068782 0000068782 1, 350. 00 775.50 AMBULANCE BILLING 4,715.42 AMBULANCE BILLING ====================== TOTAL: 5,490.92 0000068906 51.75 DRINKING WATER ====================== TOTAL: 51.75 0000068839 10 ,740 .85 4TH QTR UI TAX ====================== TOTAL: 10,740.85 0000068703 263.22 MISC SUPPLIES DATE 2/07/14 TIME 10:24:28 L A K E PAGE 7 XAPPRVD C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FASTENAL COMPANY 00007372 FEDERAL EXPRESS 00004667 FERRELLGAS 00002207 FOOD SERVICES OF AMERICA 00007168 FULCRUM ENVRIONMENTAL CON INC 00007003 GRANT COUNTY HEALTH DISTRICT 00000614 GRANT COUNTY TREASURER 00000607 HARRIS COMPUTERS 00005872 0000068703 24 .06 0000068833 37.20 0000068873 64 .44 0000068873 1. 23 0000068873 22.54 0000068873 6.88 ====================== TOTAL: 0000068875 0000068875 0000068875 419.57 839.52 18.62 37.40 ====================== TOTAL : 895.54 0000068840 11.60 ====================== TOTAL: 0000068874 0000068874 TOTAL: 0000068899 11.60 3.24 140 .38 143.62 633.49 ====================== TOTAL: 633.49 0000068872 697.41 TOTAL: 697.41 0000068922 42,000.00 ====================== TOTAL: 42,000.00 0000068847 281. 68 TOTAL: 281.68 0000068841 264.94 MISC SUPPLIES HANDLE, TRUCK BRUSH MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES SHIPPING CHARGES PROPANE PROPANE LRC RESALE PROF SERVICES 2014 CONTRIBUTION 2% LIQUOR EXCISE TAX TAX FORMS DATE 2/07/14 PAGE 8 TIME 10 :24 :28 XAPPRVD NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= HI LINE INC 00006008 HOUGHTON MIFFLIN COMPANY 00005803 JERRY JOHNSON 00003736 JERRYS AUTO SUPPLY 00005835 JOSEPH K GAVINSKI 00002757 KATHERINE L KENISON 00006980 KONE INC 00006438 LAKE BOWL 00001109 LAKESIDE DISPOSAL 00004080 LAND SURVEYORS ASSOC OF WASH 00005713 LINDSAY/CULLIGAN 00005289 ====================== TOTAL: 264.94 0000068876 343.38 MISC SUPPLIES ====================== TOTAL: 343.38 0000068816 91.17 MAC RESALE TOTAL: 91.17 0000068824 77. 00 PLATES TOTAL: 77.00 0000068879 0000068879 2,373.75 CONCRETE SAW, SUPPLIES 24.59 CONCRETE SAW, SUPPLIES ====================== TOTAL: 2, 398. 34 0000068828 184.83 REIMB MILEAGE ====================== TOTAL: 184 .83 0000068914 5,952.00 PROF SERVICES ====================== TOTAL: 5,952.00 0000068880 0000068880 53.95 MAINT AGREEMENT/ELEVATORS 350.67 MAINT AGREEMENT/ELEVATORS ====================== TOTAL: 404.62 0000068831 36.69 NAME TAGS ====================== TOTAL: 36.69 000006893 3 181,443.40 CONTRACT PAYMENT TOTAL: 181,443.40 0000068825 650.00 CONFERENCE REGISTRATION TOTAL: 650.00 0000068818 19.08 PARKS & REC WATER DATE 2/07/14 TIME 10:24:28 LAKE PAGE 9 XAPPRVD CITY OF MOSES T A B U L A T I 0 N 0 F C L A I M S C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02 /11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LOCALTEL COMMUNICATIONS 00004374 LYNN PEAVEY COMPANY 00003799 MT M 00004 777 MEIER CONSTRUCTION 00006439 MID-AMERICAN RESEARCH CHEM 00005055 MOON SECURITY SERVICES INC 00006510 MOSES LAKE SOCCER TOTS 00007063 MOSES LAKE STEEL SUPPLY 00001268 MOSES LAKE TOWING 00006525 0000068818 0000068881 20.16 44.16 ====================== TOTAL: 83 .40 0000068842 3,019 .25 ====================== TOTAL: 3,019.25 0000068918 443.63 ====================== TOTAL: 443.63 0000068820 840. 92 ====================== TOTAL : 840.92 0000068885 485.55 ====================== TOTAL: 485.55 0000068884 405.09 ====================== TOTAL: 405.09 0000068908 41.50 TOTAL: 41. 50 0000068912 956 .00 ====================== TOTAL: 956.00 0000068706 196. 30 0000068706 223 . 49 0000068706 3.05 0000068706 194. 53 0000068886 21.73 ====================== TOTAL: 639.10 0000068911 102.51 ====================== TOTAL: 102.51 PARKS & REC WATER BOTTLED WATER INTERNET SERVICE SUPPLIES PLOTTER PAPER EXCAVATE WATER SERVICE MISC SUPPLIES MONTHLY MONITORING SOCCERTOTS INSTRUCTION MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES TOWING DATE 2/07/14 PAGE 10 TIME 10:24:28 XAPPRVD C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MS! MARTIAL ARTS ACADEMY 00007322 MULTI AGENCY COMM CENTER E911 00006695 NATL TACTICAL OFFICERS ASSN 00005585 NORTH CENTRAL WASHINGTON FENCE 00006902 NORTHLAND CABLE 00006282 NORTHWEST HOSE & FITTINGS 00001302 OREILLY AUTO PARTS 00004593 OXARC INC 00001412 PACIFIC NORTHWEST MECHANICAL 00005536 PARAMOUNT SUPPLY COMPANY 00006725 0000068815 0000068815 72.00 KICKBOXING INSTRUCTION 288.00 KICKBOXING INSTRUCTION TOTAL: 360 .00 0000068910 0000068836 0000068836 TOTAL: 0000068915 38,400.75 USER FEE 985.50 USER FEES/FEB 5,973.75 USER FEES/FEB 45,360.00 150.00 MEMBERSHIP TOTAL: 150 .00 0000068888 71.00 MISC SUPPLIES ====================== TOTAL: 71. 00 0000068821 86.45 LRC CABLE SERVICE ====================== TOTAL: 0000068887 0000068887 86.45 146.24 .35 TOTAL: 146.59 HOSE AND FITTINGS HOSE AND FITTINGS 0000068890 287.67 MISC REPAIR SUPPLIES ====================== TOTAL: 287.67 0000068707 0000068891 0000068891 18.94 MISC SUPPLIES 69.76 OVERALLS, GLOVES 322.85 OVERALLS, GLOVES ====================== TOTAL: 411. 55 0000068893 215.80 MODIFY NOZZLE ====================== TOTAL: 215.80 DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department C I T Y 0 F M 0 S E S T A B U L A T I 0 N 0 F C L A I M S COUNCIL MEETING L A K E T 0 B E A P P R 0 V E D 0 F 02/11/2014 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PETTY CASH REVOLVING FUND 00001540 PINNACLE PUBLIC FINANCE INC 00005179 PITNEY BOWES INC 00001508 PLANNED & ENGINEERED CONST 00005505 PNC EQUIPMENT FINANCE LLC 00007085 POW CONTRACTING 00005344 PROTECT YOUTH SPORTS 00004626 QUILL CORPORATION 00004811 0000068892 25.03 MISC SUPPLIES ====================== TOTAL: 0000068843 0000068843 TOTAL: 0000068925 0000068925 25.03 4.37 REIMB PETTY CASH 42.88 REIMB PETTY CASH 47.25 10,947.31 542.01 #37A LEASE PYMT/FEB #37A LEASE PYMT/FEB TOTAL: 11,489.32 0000068852 161. 83 ====================== TOTAL: 161.83 0000068943 0000068943 TOTAL: 0000068926 0000068926 0000068926 0000068926 34,876.92 2,149.58 37,026.50 114. 09 3.88 15,730.89 534. 41 ====================== TOTAL: 16,383.27 0000068935 543. 64 ====================== TOTAL: 543.64 POSTAGE MACHINE INK PE 4 SEWER LINING 2013 PE 4 SEWER LINING 2013 #36 LEASE PYMT/FEB #36 LEASE PYMT/FEB #36 LEASE PYMT/FEB #36 LEASE PYMT/FEB PE 10 SWR L/S 2013 0000068900 54.00 BACKGROUND CHECKS ====================== TOTAL: 0000068837 0000068837 0000068837 54. 00 62.21 MISC SUPPLIES 62.21 MISC SUPPLIES 62.22 MISC SUPPLIES DATE 2/07/14 TIME 10:24:28 LAKE PAGE 12 XAPPRVD C I T Y 0 F M 0 S E S TABULATION OF CLAIMS C 0 U N C I L M E E T I N G T 0 B E A P P R 0 V E D 0 F 02/11/2014 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= ROBIN HICKOK 00004990 SAMARITAN HEALTHCARE 00001836 SCHAEFFER MFG COMPANY 00003823 SHERWIN-WILLIAMS 00006229 SHIRTBUILDERS INC 00004 022 TATUM LAWN CARE 00005928 THE WESLEY GROUP 00004986 TIM RICH CONSULTING LLC 00003351 US BANCORP GOVT LEASING & FIN 000054 77 WA CITIES INSURANCE AUTHORITY 00005203 WASH FINANCE OFFICERS ASSOC 00002208 WEAVER EXTERMINATING SERVICE 00004290 ====================== TOTAL: 186.64 0000068938 369.99 ====================== TOTAL: 369.99 0000068780 35 .00 ====================== TOTAL: 35.00 0000068898 5,646.72 ====================== TOTAL: 5,646.72 0000068710 54. 52 ====================== TOTAL: 54.52 0000068822 292.45 ====================== TOTAL: 292.45 0000068846 830.83 ====================== TOTAL: 830.83 0000068830 675.00 ====================== TOTAL: 675.00 0000068903 820.58 ====================== TOTAL: 0000068928 0000068928 820 .58 108,700.34 6,648 .66 ====================== TOTAL: 115,349.00 0000068916 30.00 ====================== TOTAL: 30.00 0000068838 150.00 ====================== TOTAL: 150.00 TRADE SHOW REIMBURSEMENT HEALTHCARE PROVIDER CARDS ENGINE OIL MISC SUPPLIES MAT MUSCLE SHIRTS NOXIOUS WEED CLEAN UP LABOR RELATIONS CONSULT INSTALL, PROGRAM SOFTWARE #39 LEASE PYMT/2014 #39 LEASE PYMT/2014 FEES MEMBERSHIP DUES DATE 2/07/14 TIME 10:24:28 NAME OF VENDOR Department C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/2014 Expenditure Account PAGE 13 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 0000068905 69.06 RODENT CONTROL ====================== TOTAL: 69.06 WESTERN PETERBILT INC 00006802 0000068904 70. 77 FILTER ====================== TOTAL: 70.77 WILLIAM L MADDOX 00004486 0000068883 85.00 REIMB CDL CERT ====================== TOTAL: 85.00 WRIGHT BROTHERS INVESTMENTS 00007 013 0000068832 218.68 AMERIZORB THROW ====================== TOTAL: 218.68 Z ENGINEERS PLLC 00005614 0000068934 2,029.80 PROF SERV SWR LIFI' STN 2013 ====================== TOTAL: 2,029.80 ============================= REPORT TOTAL: 530, 781. 06 DATE FRI, FEB 7, 2014, 10:24 AM TIME 10:24:30 C I T Y 0 F M 0 S E S L A K E T A B U L A T I 0 N 0 F C L A I M S T 0 B E A P P R 0 V E D C 0 U N C I L M E E T I N G 0 F 02/11/201 4 TOTALS BY FUND FUND NO 000 102 103 116 275 410 477 490 493 495 498 501 517 519 528 GENERAL FUND TOURISM FUND NAME GRANTS AND DONATIONS STREET EQUIPMENT LEASES WATER/SEWER WATER SEWER CONSTRUCTION SANITATION STORM WATER AIRPORT AMBULANCE FUND UNEMPL COMP INS CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P. 0. NO . AMT LISTED CORRECTED AMT CORRECT AMOUNT TO BE PAID AMOUNT 105,668.35 369.99 20 .16 2,880.05 117. 97 6,072.14 39,421.48 189,016.38 2,399.86 219 .13 13 ,375.99 10,740.85 7,949.27 151,184.46 1,344 .98 530 I 781. 06 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C L A I M S A P P R 0 V A L * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON , DO HEREBY CERTIFY THAT THE MERCHANDISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $530, 781.06 THIS llST DAY OF FEBRUARY, 2014 * * * * * * * * COUNCIL MEMBER COUNCIL MEMBER * * * * * * * * COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * February 5, 2014 TO: City Manager for Council Consideration FROM: Community Development Director SUBJECT: Resolution -Set Public Hearing -Alley Vacation Fox Properties, LLC has requested the vacation of the alley adjacent to Lots 6 -11 , Lewis Elliott Addition #2. The resolution sets March 11 as the date for a public hearing to consider the vacation request. Respectfully submitted ~ Gilbert Alvarado Community Development Director GA:jt RESOLUTION NO. A RESOLUTION INITIATING THE PROCEDURE FOR VACATING RIGHT-OF-WAY DEDICATED FOR THE DEVELOPMENT OF AN ALLEY ADJACENT TO LOTS 6 -11, LEWIS ELLIOT ADDITION #2 RECITALS: 1. There exists right-of-way dedicated for an alley adjacent to Lots 6 -11 , Lewis Elliot Addition #2. 2. RCW 35.79 provides that a public street may be vacated upon resolution initiated and passed by the legislative authority of the jurisdiction where the street is situated and that such resolution shall fix a time when the petition will be heard and determined and which shall not be more than sixty days nor less than twenty days after the passage of such resolution. RESOLVED: 1. The vacation of the following described public right-of-way shall be initiated: That portion of dedicated alley in Lewis Elliot Addition No. 2, filed in Book 5 of Plats, at pages 27, records of Grant County, Washington, more particularly described as follows: Beginning at the most easterly corner of Lot 6 of said Lewis Elliot Addition No. 2; Thence S53°42'00"W along the southeasterly boundaries of Lot 6, 7 and 8 of said plat, 150.00 feet to the most southerly corner of said Lot 8; Thence S36°18'00"E along the southwesterly boundary of said plat, 20.00 feet; Thence N53 °42'00"E, 10.00 feet to the westerly most corner of Lot 9 of said plat; Thence continuing N53°42'00" E along the northwesterly boundaries of Lot 9, 10 and 11 of said plat, 140.00 feet to the most northerly corner of said Lot 11 ; Thence N36°18'00"W, 20.00 feet to the point of beginning. Parcel numbers 101316000, 101317000, 101318000, 101319000, 101320000, and 1001321000 2. A public hearing and the first reading of a vacation ordinance before the City Council shall be set for March 11 , 2014, and a second reading of a vacation ordinance shall be set for March 25, 2014. Adopted by the City Council on February 11, 2014. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director 6493 1157 Vacated Alley -Retained a Municipal and Public Utility Easement PARCELE 6816 2 1 3 ~: <:(• § Ul:o------1 s 6 CST -------------....... I ' ' I ' I 1( j I I ~B-S'.T-' -r 1 i 20 J <:ii ~ -.; ,, 1( 111 3 February 5, 2014 Honorable Mayor and Moses Lake City Council Dear Council Members CITY OF MOSES LAKE Attached is a proposed ordinance continuing the moratorium on the establishment of medical marijuana collective gardens. A public hearing has been scheduled. The Council should open the public hearing and take testimony on the continuation of the moratorium. The proposed ordinance is presented to the Council for consideration . This is the second reading of the ordinance. Respectfully sub~ed . I '/VVVU---- . Gavinski JKG:jt City Manager 764-3701 •City Attorney 764-3703 •Community Development 764-3750 •Finance 764-3717 •Fire 765-2204 Municipal Services 764-3783 • Municipal Court 764-370 l • Parks & Recreation 764-3805 • Police 764-3887 • Fax 764-3739 401 S Balsam St.• P.O. Box 1579 •Moses Lake, WA 98837-0224 • www.cityofml.com Recitals: ORDINANCE NO. AN ORDINANCE OF THE CITY OF MOSES LAKE EXTENDING A MORATORIUM ON THE ESTABLISHMENT OF MEDICAL MARIJUANA COLLECTIVE GARDENS, DEFINING "MEDICAL MARIJUANA COLLECTIVE GARDENS"; PROVIDING FOR A PUBLIC HEARING; ESTABLISHINGANEFFECTIVEDATE,ANDPROVIDINGTHATTHEMORATORIUM,UNLESS EXTENDED, WILL SUNSET WITHIN SIX (6) MONTHS OF THE DATE OF ADOPTION. 1. On September 27, 2011 , the City Council passed Ordinance No. 2630 imposing a moratorium on the licensing, establishment, maintenance or continuation of any medical marijuana collective garden; and 2. Ordinance No. 2630 defined the medical marijuana collective gardens that were subject to the moratorium and adopted findings and conclusions supporting the moratorium; and 3. On September 27, 2011 , the City Council conducted a public hearing to take public testimony on the imposition of the moratorium; and 4. Additional time is needed to allow the City to consider land use regulations to address medical marijuana collective gardens; and 5. RCW 35A.63.220 and RCW 36. 70A.390 allow the City to extend a moratorium for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal; and 6. Because the moratorium was set to expire on February 27, 2014, the City Council considered the issue of whether the moratorium should be extended for an additional six-month period during its regu lar Council meeting on January 28, 2014 and February 11, 2014; and; 7. The City Council desires to enter findings in support of extension of the moratori um ; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. The recitals set forth above are hereby incorporated as findings of fact. Section 2. The City Council further finds as follows: A. The possession or distribution of marijuana has been and continues to be a violation of state law pursuant to Chapter 69.50 RCW (Washington's uniform Controlled Substances Act), and federal law, through the Controlled Substances Act; except as allowed by 1-502; and B. In 1998, the voters of Washington State approved Initiative 692, now codified as Chapter 69.51A RCW, which created a limited defense to marijuana charges under state, not federal law, if the person charged cou ld demonstrate that he or she was a qualifying patient or designated provider as those terms are defined in Ch. 69.51A RCW; and C. In 2011 , the state legislature passed Engrossed Second Substitute Senate Bill (E2SSB) 5073 making significant amendments to the medical marijuana law in Washington; and D. The Governor signed the E2SSB 5073, but vetoed several portions expressing her reservations about provisions that involved state employees in activities that could be interpreted as in violation of federal laws; and E. E2SSB 5073 because effective on July 22, 2011 ; and ORDINANCE NO. PAGE2 February 11, 2014 F. E2SSB 5073 authorizes "collective gardens" where up to ten qualifying patients may join together to produce, grow and deliver up to 45 marijuana or cannabis plants for medical use; and G. Under E2SSB 5073 there is no limit to the number of medical marijuana collective gardens that may be located at any site nor restrictions as to where collective gardens may be located in relation to other uses; and H. Medical marijuana collective gardens are not currently addressed in the Moses Lake zoning code and under Section 1102 of E2SSB 5073 cities may adopt zoning requirements for collective gardens; and I. Unless the moratorium imposed by Ordinance No. 2630 is extended, medical marijuana collective gardens may be located within the City of Moses Lake while the City lacks the necessary tools to ensure the location is appropriate and that the potential secondary impacts of collective gardens are minimized and mitigated; and J. Initiative Measure No. 502, filed July 8, 2011 and on the ballot in November, 2012, proposed to legalize the production, possession, delivery, distribution and sale of marijuana subject to regulation by the State Liquor Control Board for both recreational and medicinal use; and K. Since Initiative 502 was passed by popular vote, the State will issue licenses to marijuana producers, processors and retailers for locations and operations within city limits, and the State Liquor Board having adopted rules associated with the regulation of licensed marijuana producers, processors and retailers within city limits; and L. The Washington State Legislature, during the 2014 general session, will take under consideration certain amendments to the law which may modify existing law regarding collective gardens. Therefore, the City cannot presently anticipate what action may be necessary to respond to the effects of In itiative 502. M. The City Council deems it to be in the public interest to extend the moratorium imposed by Ordinance No. 2630 pending consideration of land use regulations to address medical marijuana collective gardens and the passage of Initiative 502. Section 3. Pursuant to the provisions of RCW 35A.63.220 and RCW 37.70A.390, the moratorium enacted by Ordinance No. 2630 prohibiting the licensing, establishment, maintenance or continuation of any medical marijuana collective garden in the City of Moses Lake is extended for six months. A "medical marijuana collective garden" is an area or garden where qualifying patients engage in the production, processing, or transporting and delivery of marijuana for medical use as set forth in the E2SSB 5073 and subject to the limitations therein. Section 4 . Medical marijuana collective gardens as defined in Section 3 are hereby designated as prohibited uses in the City of Moses Lake. In accordance with the provisions of RCW 35A.82.020 and Moses Lake Municipal Code 5.04, no business license shall be issued to any person for a medical marijuana collective garden, which use is hereby defined to be a prohibited use under the ordinances of the City of Moses Lake. Section 5. The moratorium set forth in this Ordinance shall be in effect for a period of six months from the date this ordinance is passed and shall automatically expire on that date unless extended as provided in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated sooner by the Moses Lake City Council. Section 6. The City Manager is hereby authorized and directed to develop draft regulations regarding collective gardens. The regulations shall be referred to the Moses Lake Planning Commission for review and recommendation for inclusion in the Moses Lake Zoning Code. Section 7. If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances is not affected. ORDINANCE NO. PAGE3 Adopted by the City Council and signed by its Mayor on February 11, 2014 Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney February 11, 2014 February 5, 2014 Honorable Mayor and Moses Lake City Council Dear Council Members CI T Y OF MOSES LAKE Attached is a proposed ordinance amending Chapter 8.08 of the Moses Lake Municipal Code entitled "Garbage Collection". The main purpose of the amendment is to add provisions to the municipal code with regard to the grant of a franchise to haulers who hold a state Certificate of Public Convenience and Necessity in areas annexed by the City. The City is required to provide a franchise under state law and the proposed provisions provide guidance for the City and the certificate holders as to the existence of the franchise and the requirements of the City with regard to service in th e annexed areas. A second provision deals with garbage, recycling, and yard waste containers in residential areas indicating that those containers are not intended for commercial purposes. The proposed ordinance is presented to you for your consideration. This is the second reading of the ordinance. Respectfully submitted JKG:jt City Manager 764-3701 •City Attorney 764-3703 •Community Development 764-3750 •Finance 764-3717 •Fire 765-2204 Municipal Services 764-3783 • Municipal Court 764-3701 •Parks & Recreation 764-3805 • Police 764-3887 •Fax 764-3739 401 S Balsam St.• P.O. Box 1579 •Moses Lake, WA 98837-0224 • www.cityofml.com ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8.08 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "GARBAGE COLLECTION" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 8.08 of the Moses Lake Municipal Code entitled "Garbage Collection" is amended as follows: 8.08.025 Private Hauling Prohibited: Except where preempted by state law or pursuant to a written City contract or franchise as provided hereafter, no person may provide garbage. rubbish . refuse. solid waste. or other waste material collection or disposal services or residential recycling collection services. 8.08.057 Solid Waste Franchises: A. Persons holding a state Certificate of Public Convenience and Necessity within any areas annexed by the City and entitled to an exclusive municipal franchise following annexation under RCW 35A.14 are hereby granted an exclusive franchise as provided by law for a period of ten (10) years commencing at the effective date of annexation . .L The City may present a separate franchise document or contract for approval by any affected party, but failure of said party to sign or accept the same shall not delay the operation of this section. or the City may deem said failure to be a surrender or abandonment of all rights. 2. The terms of this section shall form the basis for any franchise or contract for the collection. removal. and disposal of garbage. rubbish. refuse. solid waste, or waste material. !t_ Any party collecting garbage, rubbish. refuse. solid waste. or waste material in the City of Moses Lake pursuant to this section shall be subject to the following further conditions: .L The franchise shall not exceed the scope of permission as to kind of service. territory, or any other permission relating to the collection, removal, and disposal of garbage rubbish. refuse. solid waste, or waste material granted by any state Certificate of Public Convenience and Necessity that has been cancelled by operation of the laws in effect prior to the time of annexation. £. Rates shall be fair and reasonable. Compliance with the State of Washington Utilities and Transportation Commission (WUTC) approved rates for similar services shall be presumed fair and reasonable, but rates in excess of such rates shall be presumed to be not fair and reasonable. All rates are subject to review and approval by the City's Finance Director. guided by standards applicable to WUTC certified haulers. ~ Service levels shall be adequate and sufficient to satisfy all customer needs. Service levels must be at least to the level currently provided within the City of Moses Lake. Such levels of service shall be presumed adequate and sufficient. Service not at such levels shall be presumed insufficient. All services are subject to review and approval by the City's Finance Director who shall consider WUTC policies and practices. ~ The hauler shall be solely and separately responsible for all activities and shall never represent that it is an employer or agent of the City of Moses Lake. a. The hauler must indemnify and hold the City harmless. its officers. agents. and employees from all loss or liability for the service provider's action in connection with the enjoyment of service privileges. !2.:. The party shall be required to furnish evidence of insurance including naming the City of Moses Lake as an additional insured on insurance levels the City may reasonably require. An endorsement to the insurance policy shall also be required showing that the City has been named as an additional insured. 8.08.060 Container Regulations: A. It shall be the duty of every person in possession, charge or in control of any dwelling, flat, roominghouse, apartment house, or eating place or in possession, charge, or control of any shop, place of business, or manufacturing establishment at all times, to keep or cause to be kept, portable containers, carts, or garbage cans of approved size, type, and construction , and to deposit or cause to be deposited the refuse therein. B. Refuse or garbage containers shall not be filled with liquid or semi-liquid wastes. Such containers, carts, and cans shall be kept in a sanitary condition with the outside thereof clean and free from accumulative grease and decomposing material. Putrescible waste shall be placed in sealed bags prior to being placed in a cart, container, or can. C. For residential service every cart on the day designated for collection, shall be placed within five feet (5') of the traveled right-of-way and at least five feet (5') from any obstruction with the front facing the street or alley. Where alley access is available, meaning that the alley has sufficient height and width clearances for the collector of refuse's equipment to negotiate the alley without interference, all containers shall be placed at the alley line. Where no alley access is available, all containers shall be placed at the curb line on the day designated for collection and on all other days shall be removed from street view. For commercial service, accounts shall have their containers placed on a solid surface in a location accessible to the collector of garbage and refuse without its having to move the container up grades. Safety and maneuverability of the collector of refuse's vehicles shall be prime considerations, but not the only considerations, in determining accessibility. The Utility Account Technician, after consulting with the property owner if required, shall be the determiner of accessibility after conferring with the collector of garbage and refuse. If there is a dispute between the Utility Account Technician · and the collector of garbage and refuse as to accessibility, the City Manager shall make the determination as to whether a location is accessible. The decision of the City Manager shall be final. Provided there is access to the container, the collector of garbage and refuse shall pick up all commercial accounts where the container is located whether the location is on private or publicly owned property. D. Each container, cart, or can shall be kept clean inside and out so that no odor nuisance shall exist. It shall be the responsibility of the person using any container, cart, or can to keep them clean unless this responsibility is altered by contract between the city and the collector of garbage and refuse. In such a situation, the contract shall control. The area around the containers shall be kept in a neat and sanitary condition. The Utility Account Technician may place tags on garbage containers found to be in violation of this subsection and notify the property owner when the areas around the container are not being kept in a neat and sanitary condition. All tags and notifications shall be dated and signed by the Utility Account Techn ician. Two (2) or more violations of this provision of this section shall subject the person responsible to the penalties described in Chapter 1.08 of this code. E. Those containers or cans found to be defective or illegal (defective bottoms, crushed so that lids will not fit, fifty-five (55) gallon barrels, waste baskets, paper drums, etc.) or any other containers that are found to be illegal shall be subject to impounding and/or disposal. If a container received two (2) violations within a thirty (30) day period, the Utility Account Technician of the city may authorize its destruction or impoundment. The container or can shall be stored by the city not to exceed ten (10) days. If after ten (10) days the owner has not claimed and agreed to repair the illegal container or can, it will be disposed of by the city. The impoundment of an illegal container shall not relieve the owner from compliance with regulations in this chapter. F. No garbage or refuse cart, can, or container shall contain earth, rocks, or heavy refuse. Any cart, can or container requiring a person to lift it shall not exceed fifty (50) pounds in total weight of container and refuse. G. Customers must restrain vicious dogs beyond reach of the garbage containers, carts, or cans and prevent any interference with the pickup person on this account. H. Large, suitable containers for collection of garbage and refuse may, with the approval of the Utility Account Technician, be used in the business and commercial zones. Such containers shall be supplied by the collector of garbage and refuse if the collector of garbage and refuse is so required by his contract with the city, however, that does not preclude any person from owning their own container(s) if they so desire. I. Compactors for industrial and commercial users shall be designed to be compatible with local sanitation transportation equipment. The Utility Account Technician shall approve all compactors used for commercial or industrial uses. J . All carts, cans, containers, or compactors, shall comply with the Consumer Products Safety Commission laws and regulations. It shall be the responsibility of the account holder assigned any container, or compactor to load it so that it can be legally hauled on public highways by the contractor of garbage and refuse. Containers shall not be loaded heavier than five hundred (500) pounds gross per cubic yard of capacity and in no event more than two thousand (2,000) pounds. K. It shall be the duty of every person in possession, charge, or control of any dead animal or upon whose premises the same may be located, to forthwith cause the same to be removed and disposed of. L. No person shall place their garbage, rubbish, refuse, solid waste, or other waste material in the container or garbage can of another. M. Containers designated for residential use may not be used for any commercial purpose except as may be allowed by this chapter. t:L It shall be the responsibility of each account holder or customer to manage the carts under their custody and control. The repair or replacement of all carts damaged, destroyed, stolen, or lost as a result of the negligence of the account holder or customer shall be billed to the account holder or customer. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on February 11, 2014. Dick Deane, Mayor ATTEST: W . Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney February 5, 2014 Honorable Mayor and Moses Lake City Council Dear Council members CITY OF MOSES LAKE Attached is a proposed ordinance amending 8.52 of the Moses Lake Municipal Code entitled "Residential Vehicle Storage". This proposed amendment changes the enforcement methodology to require the payment of a fine with every violation of this chapter rather than using the Notice of Violation and Order to Correct or Cease Activity. The proposed ordinance is presented to you fo r your consideration . This is the second reading of the ordinance. 7 JKG:jt City Manager 764-3701 •City Attorney 764-3703 •Community Development 764-3750 •Finance 764-3717 •Fire 765-2204 Municipal Services 764-3783 •Municipal Court 764-3701 •Parks & Recreation 764-3805 • Police 764-3887 •Fax 764-3739 401 S Balsam St.• P.O. Box 1579 •Moses Lake, WA 98837-0224 • www.cityofml.com ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8.52 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "RESIDENTIAL VEHICLE STORAGE" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 8.52 of the Moses Lake Municipal Code entitled "RESIDENTIAL VEHICLE STORAGE" is amended as follows: 8.52.070 Enforcement: Violations of H~is chapter shall be enforced in the same manner as violations of Chapter 8.14 Any violation of the provisions of this ordinance shall be punishable as set forth below: A. First violation in any 12 month period Written Warning ~ Second violation in any 12 month period C. Third violation in any 12 month period C. Fourth and any subsequent violations in any 12 month period Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on February 11, 2014. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney February 5, 2014 TO: City Manager for Council Consideration FROM: Municipal Services Director SUBJECT: Ordinance -Amend 12.40 -Street Construction or Improvement Reimbursement Charges -2 nd Reading Attached is an ordinance that amends Chapter 12.40 of the Moses Lake Municipal Code entitled "Street Construction or Improvement Reimbursement Charges". This ordinance sets the reimbursement fee for street improvements for two properties along the east side of Wapato Drive. The ordinance is presented for Council consideration . This is the second reading of the ordinance. Respectfully submitted Ga~::l ~\\~ Municipal Services Director GGH:jt ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 12.40 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "STREET CONSTRUCTION OR IMPROVEMENT REIMBURSEMENT CHARGES" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 12.40 of the Moses Lake Municipal Code entitled "Street Construction or Improvement Reimbursement Charges" is amended as follows: 12.40.114 Street Improvement Charges -Wapato Drive (2013): Reimbursements are due for street improvements installed with City funds in the amount shown below for the following properties located east of Wapato Drive. north of Battery Road, and south of the Pelican Way 2 Major Plat. The reimbursement is due upon platting the property or upon further development, whichever comes first. A. Section 33, T19N, R28E. W.M. 1. GC Parcel No. 090367000 £. GC Parcel No. 090369000 $21 .239 $10, 120 The above reimbursement rate shall be adjusted upward commencing on June 1. 2015 by the change in the January to January All Urban Consumers, West Coast Cities CPI-index issued in January of 2015, and shall be so adjusted each June 1 thereafter using the same index. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on February 11, 2014. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney February 6, 2014 TO: FROM: SUBJECT: City Manager For City Council Consideration Municipal Services Director Ordinance -Amend MLMC 12.12 -Sidewalk Construction - First Reading Attached is an ordinance that amends Moses Lake Municipal Code 12.12, entitled "Sidewalk Construction". The would update the code to reflect the current policies regarding requirements in the paver district and planting areas, along with some grammar improvements. This ordinance is presented for Council consideration. This is the first reading of the ordinance. Respectfully Submitted, b.__ C,J-1 ~ \\ (1~\ Gary Harer, PE/PLS ' Municipal Services Director ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 12.12 OF THE MOSES LAKE MUNICIPAL CODE ENTITLED "SIDEWALK CONSTRUCTION" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Chapter 12.12 of the Moses Lake Municipal Code entitled "Sidewalk Construction" is amended as follows: 12.12.010 Sidewalk Requirements: A. Sidewalks shall be constructed whenever new curb is constructed . All municipal sidewalks shall be constructed of natural colored Portland cement concrete in accordance with the Community Street and Utility Standards, except that sidewalks in the Paver District shall be constructed of concrete brick pavers in accordance with plans approved dfawft by the Municipal Services Department. Municipal sidewalks in all residential zones shall be constructed adjacent to a minimum five foot (5') wide or greater planter area; however, in existing developed residential areas, reconstruction of sidewalks shall match existing sidewalk improvements. The landscaping in the planter areas shall be in accordance with Moses Lake Municipal Code 1875. covered by eigMy percent (80%) living plant material and maintained in good condition. The sidewalks within ffi the Paver District, the sidewalks shall be constructed for the full area between the back-of-curb and the right-of-way line. B. Sidewalks shall be constructed so as to avoid all physical obstructions. However, the Municipal Services Director may allow planters, trash receptacles cans, benches, utility poles, fire hydrants, tree wells, trees, traffic signal controllers, etc. to be installed in the sidewalk areas that are within the Paver District and commercial zones. In all cases, sidewalks shall be constructed to provide at least a minimum of five feet (5') of clearance from all obstructions. C. Owners in the Paver District may place items such as small tables, chairs, flower pots. and benches on the first three-foot (3') area of their abutting sidewalk as measured from the property line, but said sidewalks shall be nine feet (9') wide or greater and shall provide at least five feet (5') of clearance for clear passage. Advertisements. signs, and similar items are not permitted with this authorization. 12.1 2.015 Activity Trail Specifications: Activity trails shall be installed along routes as directed or approved by City Council. Activity trails shall be constructed in accordance with the pet plans that are approved by the Municipal Services Director. Construction shall be consistent with requirements of the Community Street and Utility Standards with the exception that activity trails in the Paver District shall be constructed with concrete brick pavers per Section 12.12.0 10 of the Moses Lake Municipal Code. 12.12.020 Curb Requirements: All curbs shall be constructed of natural colored Portland cement concrete and shall be constructed in accordance with the Community Street and Utility Standards; however, in existing developed areas, curb replacement ct:tfbs shall be constructed in accordance with existing curb improvements. 12.12.030 Rolled Curb Allowed: Rolled curb is not allowed on new streets. Rolled curb may only be installed to replace existing rolled curb. 12.12.060 Duty to Maintain and Service Sidewalks: A. The owner or occupier of property that abuts sidewalks or abuts dedicated city right-of-way or deeded city property adjacent to sidewalks shall bear the duty and expense of maintaining and servicing sidewalks in a good state of repair, free from obstructions, and in a clean condition. However, the city shall bear the duty and expense to repair sidewalks in the Paver District that are constructed with concrete brick pavers, and all sidewalks that were constructed of concrete brick pavers through city participation. For sidewalks to be in a good state of repair, the sidewalks shall not have any vertical differences of one inch (1 ")or greater; and they shall not have any contiguous areas of spalling greater than four (4) square feet. Exposed aggregate in existing sidewalks shall be considered spalling when the surface wear measures one- quarter inch (%") or greater in differential elevation. B. The city may participate in sidewalk repairs for sidewalks that are wider than six feet (6'). Such participation may be made for sidewalk repairs that are within the right-of-way and that are beyond the first six feet (6') of sidewalk nearest to the curb. Such participation is valid only if the city has provided written pre-approval for the sidewalk repairs. When the city agrees to participate with sidewalk repairs for over-width sidewalks, the owner will pay the contractor for the full repairs; and the city will make payment directly to the owner for pre-approved sidewalk repairs after the owner has provided a paid invoice from their contractor. C. Chapter12.20 of the Moses Lake Municipal Code provides requirements for sidewalk service requirements. 12.12.065 ObstFuctiefls Allowed ifl the PaveF DistFict: O·o'meFs ifl the PaveF DistFict may place items such as small tables, chaiFs, fleweF pets, afld beflches Ofl the fiFst thFee feet (3') aFea of theiF abuttiflg sidewalk as measuFed from tfie pmpeFty lifle, but said sidew·alks shall be flifle feet (9') wide OF gFeateF afld sfiall pFevide a miflimum of fi've feet (5') of cleaFaflce fOF eleaF passage. AdveFtisemeflts, sigfls, afld similaF items aFe Mt permitted with this autheFiz:atiefl. Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on February 25, 2014. Dick Deane, Mayor ATTEST: W. Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney CONCRETE BRICK PAVER AREA CENTRAL BUSINESS DISTRICT SEE MOSES LAKE MUNICPAL CODE CHAPTER 12. 12 ~ 12 CITY OF MOSES LAKE MUNICIPAL CODE CHAPTER 12.12 -SIDEWALK CONSTRUCTION DATE RElllSION BY CONCRETE BRICK PAVER AREA CENTRAL BUSINESS DISTRICT MUNICIPAL SERVICES DEPT_ -ENGINEERING Dlvl'SION DR'.Ni LG CITY OF MOSES LAKE Cltl<CX GH '°"' NONE ""' 03-04 '"""' __,., '•SHIH~lOU A-1 (8/05) February 4, 2014 TO: City Manager for Council Consideration FROM: Finance Director SUBJECT: Resolution -Lease Purchase Agreement Attached is a resolution which provides for the reimbursement of capital expenditures from the proceeds of the lease-purchase agreement. The resolution is presented for Council consideration . WRT:jt RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOSES LAKE DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE TAX-EXEMPT FINANCINGS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS RECITALS: 1. The City of Moses Lake (the Issuer) is a political subdivision organized and existing under the laws of the State of Washington. 2. The Issuer has paid, beginning no earlier than February 11 , 2014 and will pay, on and after the date hereof, certain expenditures (the Expenditures) in connection with the capital project (the Project), as more fully described in Appendix A attached thereto. 3. The City Council of the Issuer (the Board) has determined that the money previously advanced no more than 60 days prior to the date hereof and to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Issuer for the Expenditures from the proceeds of one or more issues of tax-exempt obligations (the Obligations). RESOLVED: 1. The Board hereby declares the Issuer's intent to reimburse the Issuer with the proceeds of the Obligations for the Expenditures with respect to the Project made on and after February 11, 2014, which date is no more than 60 days prior to the date hereof. The Issuer reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Obligations. 2. Each Expenditure (was and) will be (a) of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure) and (b) complies with all applicable Literary Fund regulations. 3. The maximum cost of the Project is expected to be $565,000.00. 4. The Issuer will make a reimbursement allocation , which is a written allocation by the Issuer that evidences the Issuer's use of proceeds of the Obligations to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three (3) years after the date on which the Expenditure is paid. The Division recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minim is amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. 5. The Lessee reasonably expects to reimburse the expenditures with proceeds of a lease. Adopted by the City Council on February 11, 2014. ATTEST: Dick Deane, Mayor W. Robert Taylor, Finance Director APPENDIX A Purchase capital items namely rolling stock under the 2014 lease/purchase program. February 5, 2014 TO: City Manager for Council Consideration FROM: Finance Director SUBJECT: Resolution -Investing in the State Local Government Investment Pool Attached is a resolution which reaffirms the authorization of the Finance Director to act on behalf of the City in contributing and withdrawing the City's monies in the Local Governments Investment Pool (LGIP) in a manner prescribed by law, rule and prospectus. Furthermore it confirms that the Director has read and understands the prospectus and realizes the risk and limitations of investing in the LGIP. Respectfully submitted f~!r Finance Director RESOLUTION NO. A RESOLUTION AUTHORIZING INVESTMENT OF CITY OF MOSES LAKE MONIES IN THELOCALGOVERNMENTINVESTMENTPOOL RECITALS: 1. Pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer. 2. From time to time it may be advantageous to the authorized governmental entity, the City of Moses Lake, the "governmental entity", to contribute funds available for investment in the LGIP. 3. The investment strategy for the LGIP is set forth in its policies and procedures. 4. Any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the City Council of the City of Moses Lake, the "governing body" or any designee of the governing body pursuant to this resolution. or a subsequent resolution. 5. The governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer. 6. The governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP. 7. The governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. RESOLVED: 1. The governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. 2. The governing body has approved the Local Government Investment Pool Transaction Authorization Form (Form) as completed by the Finance Director and incorporates said form into this resolution by reference and does hereby attest to its accuracy. 3. The governmental entity designates Finance Director, the "authorized individual" to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. 4. This delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual's instructions until such time as said notice has been provided. 5. The Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual's delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual 6. The governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. Adopted by the City Council on February 11 , 2014. ATTEST: Dick Deane, Mayor W. Robert Taylor, Finance Director February 5, 2014 Honorable Mayor and Moses Lake City Council Dear Council Members CI T Y OJI MOSES LAKE Provided is a draft set of General Guidelines for Lodging Tax Funding Support, a draft of a Lodging Tax Grant Application, and a draft of a Lodging Tax Expenditure Report. Currently the City is funding tourism promotion and the operations of special events and festivals without any written guidelines, application, or worksheet. City staff is proposing the City use the attached materials in its administration of the expenditure of lodging taxes. The City Council would set aside a sum of money in the City's budget to be used for tourism promotion and marketing and the support of the operations of events and festivals of non-profit groups. The City would then fund to that amount. The proposed guidelines, etc. are provided forthe City Council's review. If the City Council finds the materials acceptable, a motion endorsing their use would be appropriate. City Manager 764-3701 •City Attorney 764-3703 •Community Development 764-3750 •Finance 764-3717 •Fire 765-2204 Municipal Services 764-3783 •Municipal Court 764-3701 • Parks & Recreation 764-3805 • Police 764-3887 •Fax 764-3739 401 S Balsam St.• P.O. Box 1579 •Moses Lake, WA 98837-0224 • www.cityofml.com CITY OF MOSES LAKE WASHINGTON General Guidelines for Lodging Tax Funding Support Applicants As required by the Washington State Legislature, the City of Moses Lake established the Lodging Tax Advisory Committee (LTAC) to support tourism promotion projects within the community. The group's responsibilities include oversight over funding requests aimed at utilizing a portion of the hotel/motel tax revenues that the city receives. These funds are derived from lodging rentals in the area. The purpose of the program is to provide funding to eligible organizations or groups for the purpose of positively impacting tourism in the greater Moses Lake area. Funding of the program and specific awards are dependent on recommendations of the Moses Lake Lodging Tax Advisory Committee (L TAC) and final decision by the Moses Lake City Council. The City Council may allocate all, none, or a portion of the available funds. Moses Lake's Lodging Tax Advisory Committee (L TAC) is accepting proposals for tourism related services to be and paid for from Moses Lake's Lodging Tax Fund. By State law, the city's lodging tax revenue may only be used to promote tourism (such as tourism marketing and operations of special events and festivals designed to attract tourists) and for certain capital, operating and maintenance expenses for tourism facilities owned by the city or by qualified non-profit organizations. The Lodging Tax Advisory Committee (LTAC} shall make its recommendations to the Moses Lake City Council following the proposal deadline date as part of the city's annual budget process. Proposal Deadline: 1st Monday in March* -5:00 p.m. (received or postmarked) *2014 only. 2015 and beyond deadline will be the 1st Monday in December preceding the year your organization is requesting funding. Mailing Address: Moses Lake Lodging Tax Advisory Committee P.O. Box 1579 Moses Lake, WA 98837 Delivery Address: Moses Lake Lodging Tax Advisory Committee 411 S. Balsam Street Moses Lake, WA 98837 To Receive a Lodging Tax Application Packet: Download from the city's website ................. http://www.cityofml.com/documentcenter/view/xyz In Person ..................................................... .Visit Moses Lake Parks & Recreation, S. 411 Balsam St., Moses Lake, WA 98837 Questions ..................................................... Contact Kerri Smoot at Moses Lake Parks & Recreation Department (509) 764.3805 General Guidelines • Proposals are limited to tourism promotion and marketing and the marketing and operations of special events and festivals. • City of Moses Lake considers lodging tax funded proposals from governmental and non-profit organizations. • The city does not make any multi-year commitments with LTAC funds, however, service providers are not limited or prohibited from making repeat annual requests of the same nature or for projects that span more than one year. • Proposals must comply with federal, state, and county laws and requirements. NOTE: City of Moses Lake may not use public funds in any way that can be construed as a gift to an individual or organization. • Proposals must completely address the questions, and all requested supplemental information must be provided. To be considered, a fully completed and signed original application, plus FIVE (5) complete copies with requested supporting documents, must be received at the Moses Lake Parks & Recreation Department, 411 S. Balsam Street, P.O. Box 1579, Moses Lake, WA 98837, by 5:00 p.m., 1st Monday in March of any given year. Background Information The Lodging Tax is an existing excise (sales) tax authorized by State law in RCW 67.28, Public Stadium, Convention, Arts and Tourism Facilities. The City of Moses Lake has imposed an excise tax on charges for lodging by hotels, motels, and similar business enterprises, pursuant to Chapter 82.08 RCW. In Moses Lake, the total tax on lodging is 4% (this includes the original 2% from sales tax and the additional 2% special excise tax). Moses Lake's Lodging Tax Advisory Committee (L TAC} Per RCW 67.28.1817, the State requires that local governments collecting the lodging tax establish a Lodging Tax Advisory Committee consisting of at least five members: 2 Definitions • The Chair -an elected city council member • At least two members -persons involved in activities authorized to be funded by revenue received from the Hotel-Motel Tax • At least two members -representatives of businesses required to collect the tax LTAC Committee members are appointed by the Mayor. The Committee's role is advisory in nature, with the Committee's purpose being to advise the City Council on uses of the city's lodging tax when a change in use is proposed. The City Council makes the final decision about how to use the city's lodging tax receipts. • By state law, lodging tax funds may only be used for tourism promotion and the marketing and operations of special events and festivals and for the acquisition and/or operation, including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RON 67.28.080. "Acquisition" includes, but is not limited to, citing, acquisition, design, construction, refurbishing, expansion, repair, and improvement, including paying or securing the payment of all or any portion of general obligation bonds, leases, revenue bonds, or other obligations issued or incurred for such purposes. "Municipality" means any county, city or town of the State of Washington. "Operations" includes, but is not limited to, operation, management and marketing. "Tourism" means economic; activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, e.ducation, arts, heritage, or culture. "Tourism promotion" means activities and expenditures designed to increase . tourism, including but not limited to advertising, publicizing, or otherwise ·distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists. "Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor, and used to support tourism, performing arts, or to accommodate tourist activities. City of Moses Lake Policy Statement for Use of the Lodging Tax City of Moses Lake's Lodging Tax Fund will be the source of city funding for tourism promotion. The city does not make any multi-year commitments with lodging tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature. The county intends to maintain a reserve in the fund, and will assess on an annual basis how much of the fund to appropriate in a given year. The revenues received from the city's hotel/motel tax may be used for the following purposes only: 1. Tourism promotion and marketing and the marketing and operations of special 3 events and festivals 2. Operation of a tourism promotion agency 3. Capital and/or operating costs for city-owned tourism facilities or qualified non- profit organizations 4. Paying all or any part of the cost of tourism promotion 5. Acquiring tourism related facilities 6. Operating tourism related facilities 7. Funding of a multi-jurisdictional tourism related facility Eligible Grant Categories • General Tourism Promotion -This category provides funds to promote or publicize tourism promotion programs in the greater Moses Lake area. This could include, but is not limited to, such programs as producing a marketing brochure highlighting the city's unique tourist features; and the implementation of certain tourism elements of an Economic Development Plan. • Special Events/Festivals -This cat~gory will provide funds to projects that promote and operate existing and new special events/festivals. These special events/festivals, either existing or new, must be open to all and have a clear goal of attracting tourists to the community. Proposals for existing special events/festivals must demonstrate that requested funds are for expanded tourist related elements and not simply to replace existing funding. • Capital Projects -This category will provide funds to support city-owned or qualified non-profit organization owned capital projects related to tourism. Matching Fund Requirement While matching funds are not required, the amount of additional funds, supplies, materials and staff time an organization brings to an event is a good measure of that organization's commitment to success. Applicant Eligibility The program is open to grant applications from any public and/or private entity with the demonstrated ability to accomplish the proposed project. This includes, but is not limited to, City of Moses Lake; non-profit arts, cultural, heritage, educational and community organizations; museums; historical societies; chambers of commerce; and other public or private business groups. Informal groups are eligible to apply under the umbrella of another eligible organization as a fiscal agent. Collaborative projects are encouraged. Eligibility of sponsors and projects are defined broadly to encourage wide participation and innovative proposals. Organizations may apply for and receive funding in subsequent years; however, continuity of funds is not guaranteed. Application Requirements The attached funding application addresses the following specific areas: • Eligibility: Each applicant will concisely define the service and or product to be provided and demonstrate how it will do so. The project must be in compliance with the State statutes and city guidelines established in this program. • Project Description and Scope of Work: The applicant will submit a scope of 4 work that describes the project in detail. • Promotion Plan: If applicable, the proposal will include a detailed description of the plan to advertise, publicize, and distribute information related to the project. • Time Line: The scope of work will include a timeline indicating when each element will be undertaken and completed. Projects are expected to be completed during the funding year, especially for funds that sponsor special events. It is within the Lodging Tax/Tourism Advisory Committee's discretion to revoke the funding if funds are not expended within the funding year without proper explanation. • Budget: The project budget will include both revenue and expense categories; all income (including in-kind) will be broken out by amount and source, and eligible expenses will be itemized. • Reimbursement: Payment must occur after the services have been performed. Selection Process A municipality may not provide advance payment to private organizations for tourism promotion. Projects must first incur costs and then request reimbursement with submittal of the final closeout report as stated in the contract guidelines. • After applications are submitted to the Lodging Tax Advisory Committee, they will be reviewed and evaluated by committee members and staff for completeness and eligibility. Applicants may be contacted to provide clarification, make corrections, or supply additional information. Applications that do not meet the guidelines will be disqualified and returned. Applicants will be notified of the date, time and place of this Committee meeting and may be requested to attend. • The Committee's funding recommendation will then be forwarded on to the Moses Lake City Council for final decision. Applicants will be notified following the City Council's decision for funding. Project Evaluation Criteria The following criteria will be utilized in evaluating all proposals. 1. Tourism Promotion: Does the project meet the basic state and city requirements for tourism promotion? Will it promote a positive image for the city? Will it attract visitors, build new audiences and encourage tourist expansion? Will it increase awareness of the city's amenities, history, facilities and natural environment? 2. Benefit to the City: How will this project benefit the people of Moses Lake? What are the projected direct and indirect dollar expenditures by visitors? What is the estimated number of visits and/or overnight stays generated? Who will attend the event? How many visitors will the event serve? 3. Innovation: Is this project unusual or unique? Does it move an existing program in a new direction? Does it reflect quality in content or programming? 4. Community Support: Does the project have broad-based county appeal or support? What is the evidence of need for this project in the county? 5 5. Evidence of Partnerships: What kind and degree of partnership does the project exhibit? Does it exhibit volunteer involvement or inter-jurisdictional, corporate, business and/or civic support? 6. Management Capability: How have you demonstrated an ability to successfully complete the project thorough effective business practices in the areas of finance, administration, marketing and production? What are the administrative credentials of paid or volunteer staff or individuals? 7. Previous and Replacement Funding: Do you have a history of successful use of grant and/or public funding? Is there a reliance on annual funding from the same sources? Does the project anticipate using city funds to replace existing funds? You may apply for and receive funding in subsequent years; however, continuity of funds is not guaranteed. 8. Evaluation: In the scope of work, did you provide a method of evaluating the proposed project upon completion? All recipients must make a concerted effort to determine the effectiveness of the project for which they receive funding. The final report requires an assessment on the number of visitors brought to the greater Moses Lake area, how much community support was shown for the project and how any project partnerships added to the effectiveness of the project. Therefore, a good project application will contain details as to how the project will be evaluated for success, i.e. what methodology will be used to determine the number of visitors and to assess community support. 9. Scale of Project: Is the project of a scale suitable for this funding program? Can the project be completed by the end of the year? 10. Application: Is the application clear, accurate, complete and neat? Awarded Projects Should: • Generate overnight stays in Moses Lake hotels, motels, bed & breakfasts and campgrounds (this will enhance regular sales tax as well as regenerate Hot~l/Motel tax revenues) • Encourage support of Moses Lake businesses, restaurants and attractions • Promote the county as a destination place. Recipients are to use the City of Moses Lake tourism logo if the award is for co-sponsored event. If the award is not a co-sponsored event the recipient should note on any advertising material that "Tourism support provided by City of Moses Lake's Lodging Tax Fund". • Attract positive coverage in local, regional and national media • Attract visitors, build new audiences and stimulate the development of other tourism opportunities • Promote the unique attributes of Moses Lake for tourists • Support regional tourism planning/promotion • Support long-lasting assets, capital facilities/amenities 6 • Increase awareness of the city's amenities, history, facilities and natural environment • Use seed money for innovative, new programs • Take an existing program in a new direction • Have broad-based community appeal or support • Reflect excellent quality in content or programming The Successful Applicant should: • Have a demonstrated history of successful use of grant and/or public funding • Have a demonstrated ability to successfully compl~te the proposed project through effective business practices in the areas of finance, administration, marketing and production • Have a demonstrated ability to successfully complete the proposed project through effective business practices in the areas of finance, administration, marketing and production • Document and measure the overall economic impact-estimate number of visitors and overnight stays; forecast direct ~md indirect dollar expenditures by visitors; forecast expected revenue to the project/event and expenditures associated with any public. service required • Provide a method for evaluating the proposed project upon completion, based upon the above requirements. • Seek multiple sources of support rather than rely on City of Moses Lake as a sole funding source • Work toward total self-sufficiency in funding Encourage volunteer involvement and inter-jurisdictional, corporate, business 'and/or civic partnerships Use the hotel/motel tax funds to leverage funds from other sources Disclaimer: The City of Moses Lake reserves the right, in its sole discretion, to fund or not fund any particular project or program for which an application is submitted. The determination of whether to fund a particular project or program will be based upon a number of factors, including, but not limited to, the ability of the program or project to promote tourism in the community, the relative merits of the project or program compared to the applications, and the overall availability of funding. The city is the sole judge of its obligation to fund any particular project or program regardless of its merits under these factors. 7 Date: Moses Lake Tourisin Lodging Tax Grant Application RCW 67.28.1817 ------------ Organization Name: ___________ ____,--=----~,-------- Address: ______________ ___:_:_:_-'-'----------'---- Contact Person(s ): __________ ----'---'-------'---------- What is your IRS Tax Classification, (i.e. 501(c)(3), etc.): _____ _ .. D I Have attached a copy of my organization's IRS documentation ' Requested Funding Support Amount: _____________ _ .· Eligibility: Please define the service and or product to be provided and demonstrate how it will do so . The project must be in compliance with the State statutes and city guidelines established in this program.: ___ _ (attach additional pages if necessary) 8 Project Description and Scope of Work: Please detail the total scope of work of your proposed project: __________________ _ (attach additional pages if necessary) Promotion Plan: Provide a detailed description of the plan to advertise, publicize, and distribute information related to the project: ______ _ (attach additional pages if necessary) Time Line: Provide a detailed timeline indicating when each element will be undertaken and completed. Projects are expected to be completed during the funding year:----------------------- (attach additional pages if necessary) 9 Budget: Please provide a detailed project budget, which includes both revenue, and expense categories; all income (including in-kind) will be broken out by amount and source, and eligible expenses will be itemized: (attach additional pages if necessary) Other Details: Please provide any additional information that may help the committee understand how your proposed project will benefit tourism efforts in Moses Lake: (attach additional pages if necessary) I have read and understand the "General Guidelines for Lodging Tax Grant Applicants" and certify that this project legally and lawfully qualifies for funding support utilizing lodging tax revenues from The City of Moses Lake. Printed Name Signature and Today's Date 10 Lodging Tax Expenditure Report Festivals, special events and tourism-related facilities owned by Local Jurisdictions or Non-Profit Organizations TEA R SHEETS AND/OR AFFIDAVITS FROM ADVERTISING MUST BE ATTACHED Official Report Form is due:----------- 1. Organization:---------------------------- 2. Event Name: ---------------------------~ 3. Event Date(s): ------------------------- 4. Total amount spent on the event/activity: _________________ _ 5. Total amount oflodging tax funds expended: _______________ _ 6. The number of participants who attended the event/activity in each of the following categories: • Staying overnight in paid accommodations away from their place of residence or business: ---------------------------~ • Staying overnight in unpaid accommodations (e.g. with friends and family) and traveling fifty miles or more one way from their place of residence or business: __ • Staying for the day only and traveling more than fifty miles or more one way from their place of residence or business: -------------------- • Attending but not included in one of the three categories above: _______ _ 7. Estimated total event or facility attendance: ------------------ 8. The estimated number of participants in any of the above categories that attended from out- of-state (includes other countries): ---------------------~ 9. A description of methods used to determine attendance and distinguish among the visitor categories at the event/activity: --~-------------------- 10. Any other information that demonstrates the impacts of the festivals, event or tourism- related facility owned by a non-profit organization or local jurisdiction (please describe): (attach additional pages if necessary) Submitted by: ------------------------------ Email and/or phone number:------------------------- Date: --------------------------------- KEEP A COPY OF THIS WORKSHEET FOR YOUR RECORDS Please submit a copy of this worksheet, all tear sheets, affidavits and accompanying billing statement/invoices to: Moses Lake Lodging Tax Advisory Committee P.O. Box 1579, Moses Lake, WA 98837 509.764.3808 11 February 3, 2014 TO: City Manager for Council Consideration FROM: Finance Director ~ SUBJECT: Ambulance Cash Report for January 2014 Please find the attached Cash Ambulance Report for the month ending January, 2014. Cc: Fire Chief AMBULANCE CASH OPERATION JAN Y-T-D REVENUE Collected on ALS/BLS/mileage $ 82,370.41 $ 82,370.41 Utility charge 81,391.66 81,391.66 State grant Reimbursement from police Reimbursement from fire 11,048.76 11,048.76 misc closure of debt service total cash received from operations $ 174,810.83 $ 174,810.83 EXPENDITURE labor $ 154,481.74 $ 154,481.74 benfits 45,583.23 45,583.23 supplies 3,270.14 3,270.14 services/repairs 22,146.74 22,146.74 transfers 33,850.00 33,850.00 capital purchases interest transfers (now part of services above) total expenditures $ 259,331.85 $ 259,331.85 Net income (loss) before G.F. contribution (84,521.02) (84,521.02) contribution from general fund 22,980.00 22,980.00 net income (loss) $ (61,541.02) $ (61,541.02) Cash position Sterling 190,966.45 US Bank 78,049.60 269,016.05 change in total cash (71,105.72) February 06, 2014 TO: City Manager for Council Consideration FROM: Community Development Director SUBJECT: January Building Activity Report Please see the attached building activity report for the month of January 2014. Also included is the building activity for the 2014 year to date. The following are highlights of the attached report: 1. 2. 3. 4. Building permits revenue generated for the month of January: Building permits revenue generated for the year to date: Building permits estimated valuation for the month of January: Building permits estimated valuation for the year to date: $36,016 $36,016 $1,619,839 $1 ,619,839 For the purpose of comparing January 2014 building activity numbers to January 2013 and January 2012 building activity numbers, the following 2013 and 2012 highlights are provided: 2013 5. 6. 7. 8. Building permits revenue generated for the month of January: Building permits revenue generated for the year to date: Building permits estimated valuation for the month of January: Building permits estimated valuation for the year to date: 2012 9. 10. 11. 12. Building permits revenue generated for the month of January: Building permits revenue generated for the year to date: Building permits estimated valuation for the month of January: Building permits estimated valuation for the year to date: $16,196 $16,196 $1 ,853,068 $1,853,068 $1,165 $1,165 $5,950 $5,950 February4, 2014 TO: Community Development Director ~ FROM: Planning and Building Technician~ SUBJECT: January Building Activity Report Attachc::d is the January 20 14 building permit statistics for your information. December 2013 and 20 l 2 is attached for comparison. Please call me at Extension #3756 with any questions. cc: City Manager Building Official Municipal Services Director County Assessor File *XBPRPTl C I T Y 0 F M 0 S E S L A K E PAGE: l B U I L D I N G D E P A R T M B N T RUN BY: kwoodworth ISSUED BUILDING PBRMIT STATISTICS DATE: TUE, FEB 4, 2014, 11:02 AM FROM: 01/01/2014 TO: 01/31/2014 =================================================================================================================================== DBSCRIPTION # OF PERMITS ISSUED 01/2014 # OF PERMITS ISSUBD YTD 01/31/2014 BSTIMATED VALUATION 01/2014 ESTIMATED VALUATION YTD 01/31/2014 =================================================================================================================================== A434 RESIDENTIAL ADD AND ALT 3 3 154,000 154,000 A437 NONRESIDENTIAL ADD AND 3 3 798,897 798,897 M329 STRUCTURES OTHER THAN B 5 5 18,555 18,555 M901 PLUMBING COMMERICAL 1 l 0 0 M902 PLUMBING RESIDENTIAL 3 3 0 0 R102 SINGLE-FAMILY A'l"I'ACHED 3 3 648,387 648,387 ==================================================================================================================c=:============== PERMIT TOTALS: 18 18 1,619,839 1,619,839 =================================================================================================================================== *XBPRPTl C I T Y 0 F M 0 S E S LAKE PAGE: 1 B U I L 0 I N G DEPARTMENT RUN BY: kwoodworth ISSUED BUILDING PERMIT STATISTICS DATE: FRI, FEB 1, 2013, 8:03 AM FROM: 01/01/2013 TO: 01/31/2013 DESCRIPTION # OF PERMITS # OF PERMITS ESTIMATED ESTIMATED ISSUED ISSUED YTD VALUATION VALUATION YTD 01/2013 01/31/2013 01/2013 01/31/2013 A437 NONRESIDENTIAL ADD AND 3 3 12,500 12,500 C323 HOSPITALS & INSTITUTION 1 1 442,000 442,000 M329 STRUCTURES OTHER THAN B 9 9 443,400 443,400 M802 MECHANICAL RESIDENTIAL 1 1 0 0 M901 PLUMBING COMMERICAL 1 1 0 0 M902 PLUMBING RESIDENTIAL 3 3 0 0 Rl02 SINGLE-FAMILY ATTACHED 3 3 475,421 475,421 R104 THREE & FOUR FAMILY BUI 1 1 479, 747 479, 747 PERMIT TOI'ALS: 22 22 1,853,068 1,853,068 ===--------=== --- *XBPRPTl C I T Y 0 F M 0 S E S L A K E PAGE: 1 BUILDING D E P A R T M E N T RUN BY: kwoodworth ISSUED BUILDING PERMIT STATISTICS DATE: WED, FEB 1, 2012, 8:58 AM FROM: 01/01/2012 TO: 01/31/2012 =================================================================================================================================== DESCRIPTION # OF PERMITS ISSUED 01/2012 # OF PERMITS ISSUED YTD 01/31/2012 ESTIMATED VALUATION 01/2012 ESTIMATED VALUATION YTD 01/31/2012 =================================================================================================================================== A437 M329 M801 M802 M902 NONRESIDENTIAL ADD AND STRUCTURES OTHER THAN B MECHANICAL COMMERCIAL MECHANICAL RESIDENTIAL PLUMBING RESIDENTIAL l 2 1 1 1 l 2 1 1 l 200 200 5,750 5, 750 0 0 0 0 0 0 =================================================================================================================================== PERMIT TOTALS: 6 6 5,950 5,950 =================================================================================================================================== *XBPMTH2 RUN BY: kwoodworth C I T Y 0 F M 0 S E S L A K E BUILDING DEPARTMENT MONTHLY BUILDING PERMIT APPLICATIONS FROM: 01/01/2014 TO: 01/31/2014 PAGE: l DATE: 02/04/2014 =================================================================================================================================== PERMIT PERMIT ESTIMATED REVIEW-FEES STATE-FEES PERMIT FEES APPLICATION NUMBER TYPE VALUATION CHARGED CHARGED CHARGED DATE ----------------------------------------------------------------------------------------------------------------------------------- 20140001 RlOl .00 .00 350.00 01/03/2014 20140002 A434 .00 4.50 so.so 01/07/2014 20140003 Rl02 209,403 150.00 4.50 1,865.25 01/08/2014 20140004 Rl02 305,340 1,400.00 4.50 2,467.85 01/08/2014 20140005 M902 .00 .00 41.00 01/09/2014 20140006 M329 4,500 .00 4.50 117 .75 01/15/2014 20140007 M329 750 .00 4.50 39.15 01/15/2014 20140008 A434 79,000 .00 4.50 853.25 01/15/2014 20140009 C326 1,699,840 5,310.66 4.50 8,225.25 01/15/2014 20140010 M329 150,000 1,079.16 4.50 1,660.25 01/15/2014 20140011 M901 .00 .00 27.00 01/15/2014 20140012 M902 .00 .00 27.00 01/16/2014 20140013 M801 .00 .00 244.00 01/16/2014 20140014 A437 3,000 58.33 4.50 89.75 01/16/2014 20140015 Rl04 473,959 2,011.52 8.50 3,587.15 01/28/2014 20140016 R103 257,089 l,225 .28 6.50 2,237 .55 01/28/2014 20140017 M329 11, 060 .00 4.50 215.75 01/23/2014 20140018 Rl04 351,250 1,567.44 8.50 2,903.95 01/28/2014 20140019 Rl02 131,246 150 .00 4.50 1,377.95 01/28/2014 20140020 A437 186,163 966.84 4.50 1,761.95 01/28/2014 20140021 Rl04 479, 747 150.00 10.50 3,788.75 01/29/2014 20140022 Rl02 216, 149 1,076.04 4.50 1,914.95 01/29/2014 20140023 M329 3,500 .00 4.50 103.75 01/13/2014 20140024 M329 1,500 .00 4. 50 60.50 01/29/2014 20140025 M902 .00 .00 27.00 01/30/2014 20140026 M329 800 .00 4.50 39.15 01/30/2014 20140027 M901 .00 .00 27.00 01/30/2014 20140028 RlOl .oo .oo 350 .00 01/31/2014 =================================================================================================================================== REPORT TOTALS : 4,564,296 15,145.27 106.00 34,453.40 =========;=========================~=============================================================================================== TOTAL PEES CHARGED: 49,704 .67 ******************************************* *XBPSTAT2 C I T Y 0 F M 0 S E S L A K E PAGE: 1 B U I L D I N G D E P A R T M B N T RUN BY:. kwoodworth APPLICATION STATUS DATE: 02/04/2014 FROM: 01/01/2014 TO: 01/31/2014 ==============================================;==================================================================================== PERMIT PERMIT SERVICE APPLICATION ISSUE NUMBER TYPE ADDRESS DATE DATE -----------------------------------------·-----------------------------------------------------------------------------------------20140001 RlOl 900 GRAPE DR 01/03/2014 I I 20140002 A434 1701 BURR AVE 01/07/2014 01/23/2014 20140003 Rl02 809 WILDER ST 01/08/2014 01/13/2014 20140004 Rl02 401 CRAWFORD LN 01/08/2014 01/13/2014 20140005 M902 801 SAGE BAY DR 01/09/2014 01/09/2014 20140006 M329 12268 FRONTAGE RD 01/15/2014 01/29/2014 20140007 M329 1105 JUNIPER DR 01/15/2014 I I 20140008 A434 1318 BUELL DR 01/15/2014 01/16/2014 20140009 C326 803 SHARON AVE 01/15/2014 I I 20140010 M329 10131 KINDER RD 01/15/2014 I I 2014 0011 M901 1055 BROADWAY AVE 01/15/2014 I I 20140012 M902 508 DIVISION ST 01/16/2014 01/16/2014 20140013 M801 7761 RANDOLPH RD N 01/16/2014 I I 20140014 A437 610 BROADWAY AVE 01/16/2014 I I 20140015 Rl04 931 TED YAO WY 01/28/2014 I I 20140016 R103 921 TED YAO WY 01/28/2014 I I 20140017 M329 210 THIRD AVE 01/23/2014 01/30/2014 20140018 Rl04 911 TED YAO WY 01/28/2014 I I 20140019 Rl02 1617 DYNASTY DR 01/28/2014 I I 20140020 A437 847 BROADWAY AVE 01/28/2014 I I 20140021 R104 1341 SHAKER PL 01/29/2014 I I 20140022 Rl02 1427 CENTURY ST 01/29/2014 I I 20140023 M329 847 BROADWAY AVE 01/13/2014 I I 20140024 M329 500 THIRD AVE 01/29/2014 I I 20140025 M902 113 7 OREGON ST 01/30/2014 01/30/2014 20140026 M329 505 PIONEER WAY 01/30/2014 I I 20140027 M901 84 7 BROADWAY AVE 01/30/2014 01/30/2014 20140028 RlOl 4000 LONGVIEW ST # 01/31/2014 I I Building Permit Fees 2014 Over YTD January February March April May June July August September October November December Bud got (Under) 000-004-32210-000-1000-0000-0C Build., Struct. & Equip. 26,096.35 26,096.35 240.000.00 -213,903.65 000-004-34583-000-1000-0000-0C Plan Checking Fees 9,920.48 9,920.48 75,000.00 -65.079.52 Total 36,016.83 36,016.83 315,000.00 -278,983.17 2013 Over YTD January February March April May June July August September October November December Budget (Under) 000-004-32210-000-1000-0000-0C Build., Struct. & Equip. 380.287.21 12.421.85 5.378.95 27.659.65 21,085.32 31,956.56 15,794.73 35,913.25 14,509.50 23,209.45 59,877.45 111,595.15 20,885.35 230.000.00 150,287.21 000-004-34583-000-1000-0000-0C Plan Checking Fees 102,146.63 3,774.24 2,593.90 4,757.01 7,081.98 4,353.01 14,338.40 5,038.31 8,730.59 6,879.73 30,986.10 7,797.63 5,815.73 75,000.00 27.146.63 Total 482,433,84 16,196,09 7,972.85 32,416.66 28,167.30 36,309.57 30, 133.13 40,951.56 23,240.09 30,089.18 90,863.55 119,392.78 26,701.08 305,000,00 177,433.84 2012 Over YTD January February March Apoil May June July August September October November December Budget (Under) 000-004-32210-000-1000-0000-0C Build., Struct. & Equip, 319,218.25 1,130.40 8,233.40 18,798.95 11,101.35 22, 155.50 23,465.15 24,658.90 70,791.95 32.467.18 65,593.64 29,309.75 11,512.08 275,000.00 44,218.25 000-004-34583-000-1000-0000-0C Plan Checking Fees 95,988.16 35.36 720.02 3,428.29 1.719.87 4,663.26 22,746.88 7,480.46 9,297.58 5,976.55 33,687.68 4,779.80 1,452.41 85,000.00 10,988.16 Total 415,206.41 1,165.76 8,953.42 22,227.24 12,821.22 26,818.76 46,212.03 32,139.36 80,089.53 38,443.73 99,281.32 34,089.55 12,964.49 360,000.00 55,206.41 2011 Over YTD January February March April May June July August September October November December Budget (Under) 000-004-32210-000-1000-0000-0C Build., Strucl. & Equip. 222,114.90 18,336.45 15,519.95 26,936.21 21,968.40 13,566.55 38,552.75 12,985.60 13,571.68 15,331.15 19,583.81 9,674.10 16,088.25 300,000.00 -77,885.10 000-004-34583-000-1000--0000-0C Plan Checking Fees 73,099.03 4,124.46 8,790.29 9,482.98 6,588.61 5,571.29 10,092.66 3,893.82 2,824.60 11,380.84 8,954.85 1,394.63 0.00 80,000.00 -6,900.97 Total 295,213.93 22,460.91 24,310.24 36,419.19 28,557.01 19, 137.84 48,645.41 16,879.42 16,396.28 26,711.99 28,538.66 11,068.73 16,088.25 380,000.~0 ~4,786.07 Files\Buitding Pennit Check 21612014 9:45 AM February 5, 2014 Honorable Mayor and Moses Lake City Council DearCouncilMembera CITY OF MOSES LAKE Attached is sales tax information for November 2013 sales which the City received on January 31, 2014. This report indicates the City received $430, 110.34. The $430, 110.34 in receipts for January compares with January 2013 receipts of $401,499.05. For the year, the 2014 receipts are approximately 7% higher than the 2013 receipts for the same period. Also provided is the transient rental income report for income the City received on January 31, 2013. This report indicates January 2014 income (for November sales) of $33,221 .58. This compares with $37,239.62 forthe same period in 2013. For the year, transient rental income receipts are approximately 11 % lower than the 2013 receipts for the same period. Respectfully submitted JKG:jt City Manager 764-3701 •City Attorney 764-3703 •Community Development 764-3750 •Finance 764-3717 •Fire 765-2204 Municipal Services 764-3783 •Municipal Court 764-3701 • Parks & Recreation 764-3805 •Police 764-3887 •Fax 764-3739 401 S Balsam St.• P.O. Box 1579 •Moses Lake, WA 98837-0224 • www.cityofml.com February 4 , 2014 TO : City Manager FROM: Assistant Finance Director ~ SUBJECT: Sales Tax Receipts Attached is the Sales Tax Receipts -Monthly Report for January, 2014. cc: Finance Director Parks & Recreation Director Sales Tax Receipts -Monthly Month Sales YTD Received Period 2010 2011 2012 2013 2014 Change Jan Nov 373,688.80 367,830.83 403,504.15 401 ,499.05 430, 110.34 7% Feb Dec 560,731.77 488,453.72 459,218.16 491,341 .62 Mar Jan 276,352.86 324,247.20 331 ,644.01 373,707.66 Apr Feb 330,932.86 368,305.65 350,818.56 364,137.97 May Mar 402,951.97 456,738.86 405,657.25 475,345.89 June Apr 384,565.04 439,396.45 399,414.06 437,909.92 July May 380,216.47 431 ,750.56 419,629.64 478,822.77 Aug June 456,372.87 453,961 .67 432,420.11 460,309.61 Sept July 407,935.17 411,796.14 407,813.31 457,908.37 Oct Aug 390,800.44 446,905.90 455,185.85 511,513.84 Nov Sept 438,011.36 411,689.43 422, 198.39 465,603.85 Dec Oct 394, 167.42 406,648.97 424, 167.87 441,278.01 Totals 4 796 727.03 5 007 725.38 4,911 671 .36 5,359,378.56 430110.34 February 4, 2014 TO: City Manager FROM: Assistant Finance Director ~ SUBJECT: Transient Rental Income Report Attached are the Transient Rental Income reports for January, 2014. cc: Finance Director Parks & Recreation Director TRANSIENT RENTAL INCOME -MONTHLY TOTAL RECEIVED MONTH SALES YTD RECEIVED PERIOD 2011 2012 2013 2014 Change JAN NOV 39,728.66 25,073.90 37,239.62 33221 .58 -11% FEB DEC 25, 155.98 26,277.18 19, 145.26 MAR JAN 30,274.86 28,091 .94 32,692.16 APRIL FEB 35,015.70 22,286.68 22,967.86 MAY MAR 31,217.30 25,787.06 36,755.64 JUNE APRIL 43, 150.52 35,334.86 38,830.04 JULY MAY 65,576.42 45,674.12 64,910.04 AUGUST JUNE 57,975.95 55,497.56 49,135.32 SEPT JULY 55,399.42 53,987.68 62,363.32 OCT AUGUST 62,457.58 57,117.62 68,846.76 NOV SEPT 48,256.58 46,866.78 57,668.74 DEC OCT 37,670.80 34,675.70 41 ,957.82 TOTALS 531 879.77 456 671 .08 532 512.58 33221 .58