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07232013Brent Reese Jason Avila Jon Lane MOSES LAKE CITY COUNCIL BiU Ecret Mayor HOSES LAKE Joseph K. Gavinski City Manager David Curnel Karen Liebrecht Dick Deane July 23, 2013 AGENDA Sophia Guerrero, Executive Secretary Civic Center -Council Chambers 7:00 p.m. 1. ROLLCALL 2. PLEDGE OF ALLEGIANCE 3. IDENTIFICATION OF CITIZENS WANTING TO DISCUSS AGENDA ITEMS IDENTIFICATION OF CITIZENS WANTING TO DISCUSS NON-AGENDA ITEMS 4. PRESENTATIONS AND AWARDS -None 5. CONSENT AGENDA A. Approval of Minutes -July 9, 2013 B. Approval of Bills and Checks Issued C. Resolution -Boundary Line Adjustment -Patton Lift Station -Bruns 6. COMMISSION APPOINTMENTS A. Tourism Commission -Reappointment Request -Teals 7. CONSIDERATION OF BIDS AND QUOTES -None 8. PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS A. Request Outside Vendors & Banner at Larson Playfield -ML Bahe Rutb League 9. ORDINANCES AND RESOLUTIONS A. Ordinance -Commence Carlile Annexation -1 ~ Reading B. Ordinance -Amend MLMC Chapter 16.02.040 Unplatted Areas -1" Reading 10. REQUEST TO CALL FOR BIDS -None 11. REFERRALS FROM COMMISSIONS -None 12. OTHER ITEMS FOR COUNCIL CONSIDERATION A. Request to Connect to City Utilities -GC Parcel # 171039000 -Sonico B. Request to Connect to City Utilities -GC Parcel # 141764000 -2147 Westshore Dr 13. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS 14. COUNCIL QUESTIONS AND COMMENTS 15. CITY MANAGER REPORTS AND COMMENTS A. State Auditors Office Exit Conference B. Staff Reports 1. Investment Report Finance Municipal Police Chief Parks & Recreation Fire Chief Community W. Robert Services Dave Ruffin Spencer Grigg Tom Taylor Development Taylor Gary Harer Gilbert Alvarado City Attorney Katherine L. Kenison MOSES LAKE CITY COUNCIL July 9, 2013 Council Present: Bill Ecret, Dick Deane, Jon Lane, and Karen Liebrecht, David Curnel, and Brent Reese Absent: Jason Avila The meeting was called to order at 7 p.m. by Mayor Ecret. PLEDGE OF ALLEGIANCE: Mayor Ecret led the Council in the pledge of allegiance. PRESENTATION AND AWARDS -None CONSENT AGENDA Minutes: The minutes of the June 25 meeting were presented for approval. Approval of Claims, Prepaid Claims, Checks, and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims, certified as required by RCW 42 .24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of July 9,2013 the Council does approve for payment claims in the amount of $842,504.23; prepaid claims in the amounts of $42,153.46, $44,284.00, and $2 ,939.12; claim checks in the amount of $1,421 ,389.90; and payroll in the amounts of $362,376.64, $4,582.34, and $369,246.42. Accept work -Tree Replacement Project -2013: Matia Contractors, Inc. has completed work for the 2013 Tree Replacement Project. The work should be accepted and the 60-day lien period entered into. Action Taken: Mr. Reese moved that the Consent Agenda be approved, seconded by Mr. Lane, and passed unanimously. COMMISSION APPOINTMENTS LODGING TAX ADVISORY COMMISSION Mayor Ecret requested confirmation of the appointment of Laura Suesserman from Comfort Suites to the Lodging Tax Advisory Commission. Action Taken: Mrs. Liebrecht moved that the appointment be confirmed, seconded by Dr. Curnel, passed unanimously. CONSIDERATION OF BIDS AND QUOTES -None PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS RESOLUTION -SIX YEAR STREET PLAN -PUBLIC HEARING A resolution was presented which adopts the amended Six Year Transportation Improvement Program. The resolution to amend Resolution 2695 Transportation Improvement Program for 2014-2019 was read by title only. The public hearing was opened. There were no comments. CITY COUNCIL MINUTES 2 July 9, 2013 Action Taken: Mr. Deane moved that the public hearing be closed, seconded by Mr. Lane, and passed unanimously. Action Taken: Mr. Deane moved that the resolution be adopted, seconded by Mrs. Liebrecht, and passed unanimously. REQUEST TO USE CITY PROPERTY -TSUNAMI SUSHI Dwane Lind, Tsunami Sushi, requested permission to close Third Avenue between Division and Ash on July 19,2013 from 7 p.m. to 12:30 a.m.to accommodate their annual Elvis night for the entertainment of their patrons. Mr. Lind stated that the performance will be the same as the previous years. Action Taken: Mr. Lane moved that the request be granted, seconded by Mr. Reese, and passed unanimously. ANNEXATION -CARLILE DEVELOPMENT Carlile Development submitted a Notice of Intent to Annex and a Petition for Annexation for 26 .23 acres of property designated as Tax #7351 and located west of Randolph Road , north of Graham Road NE , and south of Tyndall Road NE. Joseph K. Gavinski, City Manager, stated that this property is adjacent to the City's limits and the owner requires water service and is willing to annex the property. He suggested that to expedite the annexation the Notice be receipted and accepted and the Petition be accepted. Shane Carlile , stated that the intent is to construct warehouses and develop a small industrial park. There is an existing warehouse that was permitted under the county regulations but water is needed to supply the required restroom facilities and in order to receive city services, the property will have to be annexed. Action Taken : Mr. Lane moved that the Notice be receipted and accepted and the Petition be accepted, seconded by Dr. Curnel, and passed unanimously. DOG PARK The Friends of the Moses Lake Dog Park discussed the issue of a dog park with the Parks and Recreation Commission which recommended that the City Council support the concept of a dog park on city-owned property on Central Drive. Greg Becken, Friends of the Moses Lake Dog Park, stated that due to the concerns of the Council about the original site, the location of the dog park is being proposed at the intersection of Paxson and Murphey. This is a 10 acre parcel owned by the City but only 2 acres would be needed for the dog park to start with. He gave a presentation on the layout, amenities and time line for completion. He mentioned that they are requested the endorsement of the Council for the use of this property for a dog park. There was some discussion by the Council on access and infrastructure improvements. Action Taken: Mr. Reese moved that the concept of the dog park and location be approved, seconded by Dr. Curnel , and passed unanimously. CITY COUNCIL MINUTES: 3 July 9,2013 ORDINANCES AND RESOLUTIONS RESOLUTION -ACCEPT DONATION -COLUMBIA BASIN WALLEYE CLUB A resolution was presented which accepts $2 ,500 from the Columbia Basin Walleye Club. The funds are to be used for the purchase of three vinyl benches, sign age, and landscaping to beautify the shoreline area by the Blue Heron park fishing pier The resolution accepting a cash donation of $2 ,500 from Gary Main of the Columbia Basin Walleye Club was read by title only. Action Taken: Dr. Curnel moved that the resolution be adopted, seconded by Mr. Deane, and passed unanimously. RESOLUTION -BUILD ON UNPLATTED PROPERTY -CRAB CREEK HOMESTEAD A resolution was presented which allows Crab Creek Homestead to build on unplatted property with the stipulation that the property be platted within one year. The resolution allowing Moses Lake Industries to build on unplatted property was read by title only. Gilbert Alvarado, Community Development Director, explained that the property is located behind Walmart adjacent to the lake and access would be provided through an easement through the Walmart property. Rick Penhallurick, representing Crab Creek Homestead, stated that they would prefer not to be required to plat since city services do not need to be extended beyond the Walmart property. There are agreements in place to access the existing fire hydrants and other utilities if needed in the future. The plan is to use solar energy for power purposes. There was considerable discussion by the Council. Katherine Kenison, City Attorney, pointed out that the Council has the authority to grant permission to build on unplatted property without restriction or to require that the property be platted within one year but if the permission is granted to build on unplatted property without the requirement to plat, the property owner is not restricted to the use originally proposed but can develop any use allowed in the zone . She also pointed out that the permission to build on unplatted property would run with the land and platting could not be required in the future no matter what is proposed to be built on the property. Staff was requested to bring back an amendment to the ordinance that would give Council the authority to place limitations on the building on unplatted property. Action Taken: Mr. Reese moved that the resolution be tabled, seconded by Mr. Deane, and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None CITY COUNCIL MINUTES: 4 July 9, 2013 OTHER ITEMS FOR COUNCIL CONSIDERATION REQUEST FOR CITY SERVICES -STEINMETZ Lonnie Steinmetz requested permission to connect his property at 2760 Westshore to the City's water and sewer system . The lot is within one half mile of the City limits but the Council may wish to determine that it is impractical for the property owner to annex because of the intervening properties that are not within the City's limits. Action Taken: Mr. Lane moved that the request be granted with the stipulation that an Extra Territorial Utility Agreement be required since it is impractical to annex the property at this time, seconded by Mr. Reese, and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS 2014 BUDGET ISSUES Jody Truman explained that she is aware of the budget issues of the City and that the closure of the museum and the ice rink have only been mentioned as possibilities but wanted the Council to be aware of the impact such closures would have on the citizens. She mentioned that there are about 85 families who participate in hockey and so the closure of the ice rink would affect between 300 and 500 people. Also the closure of the museum and art center would be detrimental to children as it offers many different types of activities not otherwise available. She stated that she wished the Council to be aware of the concerns of the citizens during budget considerations. Joseph K. Gavinski, City Manager, mentioned· that he had provided the Council with a list of potential ways to deal with the budget issues in the next two years. He stated that the City should be fine through 2013 but that 2014 ma y require some reduction in services and programs. COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS CENSUS The population estimates from the Office of Financial Management were provided and showed that the City's official population for 2013 is 21 ,250. WELL CITY PROGRAM Information was provided from the Association of Washington Cities on the Well City Awards program and it was pointed out that the City received a Well City Award for 2013. AMBULANCE REPORT The cash report on the ambulance operations for the month of June was provided. BUILDING ACTIVITY REPORT The June building activity report was provided. QUARTERLY FINANCIAL REPORT The second quarter financial report has been posted on the City's website. CITY COUNCIL MINUTES: 5 July 9, 2013 GAMBLING TAX The City received $84,058.73 from gambling tax for the second quarter. SALES TAXITRANSIENT RENTAL INCOME The City received $437 ,909.92 in sales tax and $38,830.04 in transient rental income in June. TREE INVENTORY Joseph K. Gavinski, City Manager, provided a newspaper article concerning the City of Spokane's inventory of their existing trees. The reason for the inventory was to determine whether additional trees would be beneficial to their storm water program and also placed a value on the trees on city property. The regular meeting was adjourned at 8:20 p.m. ATTEST Bill J. Ecret, Mayor W. Robert Taylor, Finance Director DATE 7/19/13 TIME 09:20:29 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ===================================================================================================================:=:= DATABAR 00007974 WATER POSTAGE 0000066920 16.56 MAIL UTILITY BILLS WATER/BILLING POSTAGE 0000066920 577.71 MAIL UTILITY BILLS SEWER/BILLING POSTAGE 0000066920 405.08 MAIL UTILITY BILLS SANITATION FUND POSTAGE 0000066920 237.50 MAIL UTILITY BILLS STORM WATER POSTAGE 0000066920 79.16 MAIL UTILITY BILLS AMBULANCE SERVICE POSTAGE 0000066920 101. 73 MAIL UTILITY BILLS =====:====:=:==:====== TOTAL : 1,417.74 STERLING SAVINGS BANK 00007077 LEGISLATIVE OPERATING SUPPLIES 0000066819 178.88 T & S/SUPPLIES EXECUTIVE TRAVEL & SUBSISTENCE /NON-ED 0000066819 167.47 T & S/SUPPLIES EXECUTIVE REGISTRATION & MEMBERSHIPS 0000066819 -75.00 T & S/SUPPLIES COMMUNITY DEVELOPMEN PRINTING & BINDING 0000066793 41. 50 PRINTING COMMUNITY DEVELOPMEN BOOKS /LESS $100.00 TOTAL VA 0000066795 84.97 MISC OPERATING SUPPLIES MISC. SERVICES OPERATING SUPPLIES 0000066795 129.92 MISC OPERATING SUPPLIES MISC. SERVICES SMALL EQUIPMENT , $1000 0000066809 483.32 WELLNESS XBOX 360 & EXRC DVD 'S MISC. SERVICES OPERATING SUPPLIES 0000066842 24.56 ENG, WELLNESS, BREAK ROOM MISC. SERVICES OPERATING SUPPLIES 0000066842 505.08 ENG, WELLNESS, BREAK ROOM ENGINEERING OPERATING SUPPLIES 0000066842 220.01 ENG, WELLNESS, BREAK ROOM ENGINEERING TRAVEL & SUBSISTENCE /NON-ED 0000066882 19.63 MISC SUPPLIES/T & S PARK RECREATION OFFICE SUPPLIES 0000066914 122.77 PR/LAUZIER/LARSON/LRC/SNS PARK RECREATION TRAVEL & SUBSISTENCE /NON-ED 0000066914 47.61 PR/LAUZIER/LARBON/LRC/SNS PARK RECREATION OPERATING SUPPLIES 0000066914 174.00 PR/LAUZIER/LARBON/LRC/SNS PARK RECREATION OPERATING SUPPLIES 0000066914 90.85 PR/LAUZIER/LARBON/LRC/SNS PARK RECREATION OPERATING SUPPLIES 0000066914 273.62 PR/LAUZIER/LARSON/LRC/SNS PARK RECREATION OPERATING SUPPLIES 0000066914 1,4 61.18 PR/LAUZIER/LARBON/LRC/SNS DATE 7!19!13 TIME 09:20:29 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07!23!2013 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ::===================================================================================================================== PARK RECREATION MUSEUM RESALE 0000066914 398.48 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION POSTAGE 0000066914 12.35 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION ADVERTISING 0000066914 20.00 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION OPERATING SUPPLIES 0000066914 118.68 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000066914 464.67 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION OPERATING SUPPLIES 0000066914 217.18 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION S&S CONCESSION RESALE 0000066914 219.58 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION S&S CONCESSION RESALE 0000066914 347.23 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION OPERATING SUPPLIES 0000066914 223.18 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000066914 73.95 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION LARSON RESALE 0000066914 210.84 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION LAUZIER PLAYFIELD RESALE 0000066914 40.61 PR!LAUZIER!LARSON!LRC!SNS PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000066914 67.21 PR!LAUZIER!LARSON!LRC!SNS POLICE POSTAGE 0000066898 170.41 MISCELLANEOUS POLICE OPERATING SUPPLIES 0000066898 327.60 MISCELLANEOUS POLICE TRAVEL & SUBSISTENCE !NON-ED 0000066898 39.65 MISCELLANEOUS FIRE OPERATING SUPPLIES 0000066795 115.52 MISC OPERATING SUPPLIES FIRE POSTAGE 0000066884 25.20 SUPPLIES, POSTAGE, T & S FIRE TRAVEL & SUBSISTENCE !NON-ED 0000066884 8.80 SUPPLIES, POSTAGE, T & S FIRE OPERATING SUPPLIES 0000066884 292.12 SUPPLIES, POSTAGE, T & S GRANTS AND DONATIONS MINOR EQUIPMENT < $5000 0000066898 140.14 MISCELLANEOUS GRANTS AND DONATIONS OPERATING SUPPLIES 0000066914 362.82 PR!LAUZIER!LARSON!LRC!SNS GRANTS AND DONATIONS OPERATING SUPPLIES 0000066914 792.20 PR!LAUZIER!LARSON!LRC!SNS WATER TRAVEL & SUBSISTENCE !NON-ED 0000066882 12.20 MISC SUPPLIES!T & S SEWER REPAIR AND MAINTENANCE SUPPL 0000066882 106.82 MISC SUPPLIES!T & S DATE 7/19/13 TIME 09:20:29 NAME OF VENDCR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 3 XAPPRVO VENDCR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= STERLING SAVINGS BANK 00007077 SEWER REGISTRATION & MEMBERSHIPS 0000066882 600.00 MISC SUPPLIES/T & S STORM WATER TRAVEL & SUBSISTENCE /NON-ED 0000066798 49.76 STORMWATER DEPT TRAVEL EXP AMBULANCE SERVICE OPERATING SUPPLIES 0000066884 139.28 SUPPLIES, POSTAGE, T & S CENTRAL SERVICES OPERATING SUPPLIES 0000066889 617.12 MISC SUPPLIES CENTRAL SERVICES COMPUTER SOFTWARE 0000066889 48.00 MISC SUPPLIES CENTRAL SERVICES PROFESSIONAL SERVICES 0000066889 69.99 MISC SUPPLIES EQUIP RENTAL-OPERATI GAS-PROPANE-FUEL 0000066898 79.36 MISCELLANEOUS BUILD MAlNT-OPERATIO OPERATING SUPPLIES 0000066882 59.87 MISC SUPPLIES/T & S ==================:=== TOTAL: 10,421. 79 ==================:=== REPORT TOTAL: 11,839.53 DATE 7/19/13 TIME 10:20:51 CITY OF MOSES TAB U L A T ION 0 F C L A I M S C 0 U N C I L M E E TIN G LA K E TO BE APPROVED o F 07/23/2013 TOTALS BY FUND FUND NO 000 103 410 490 493 498 517 519 528 FUND NAME GENERAL FUND GRANTS AND DONATIONS WATER/SEWER SANITATION FUND STORM WATER AMBULANCE SERVICE FUND CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECT AMOUNT TO BE PAID CORRECTED AMT AMOUNT 14,ee?26 2/SjB.32 n;:'U1) .~ 482.82 1,471.42 158.12 -H+.* 'JJ,C79.QC '1,,4'>, (,3 I, ~o,;5. II;> i\"I'i1 .~'J ~"'1. 50 I ... Q. q).. ;).'11.0 \ '1;5·1)\ 'l"\.':l19 ., "vb", II I q"q. 5;' ACTION TO BE TAKEN TOTAlS PAGE XAPPRVD ** * * * .. * * * * ...... * .. * * .. * .. * * * * * * * * * * * .. * .. * * * * ** * * CLAIMS APPROVAL * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * IN THE AMOUNT OF $~J,673.66 THIS 23RD DAY OF JULY, 2013 * \ 1 \ ... ~'\. 5 ) * * * COUNCIL MEMBER • * * * COUNCIL MEMBER COUNCIL MEMBER FINANCE DIRECTOR * * * * * * * * * *t .. * * * * .. * * * ...... * * * * .. * * * * * * * * * * * * * * * * * * * ** DATE 7/12/13 TIME 10:36:50 NAME OF VENDOR Department CIT Y 0 F M 0 S E S TAB U L A T ION 0 F C L A I M S C 0 U N C I L M E E TIN G L A K E T 0 B E A P PRO V E 0 o F 07/23/2013 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= DATABAR 00007974 WATER/BILLING POSTAGE 0000066832 887.64 MAIL UTILITY BILLS SEWER/BILLING POSTAGE 0000066832 622.40 MAIL UTILITY BILLS SAMITATION FUND POSTAGE 0000066832 364.91 MAIL UTILITY BILLS STORM WATER POSTAGE 0000066832 121. 64 MAIL UTILITY BILLS AMBULANCE SERVICE POSTAGE 0000066832 156 .30 MAIL UTILITY BILLS ====================== TOTAL: 2,152.89 HOME DEPOT CREDIT SERVICES 00007824 PARK RECREATION SMALL EQUIPMENT < $1000 0000066817 306.95 MISC SUPPLIES PARK RECREATION OPERATING SUPPLIES 0000066817 36.49 MISC SUPPLIES PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000066817 107.95 MISC SUPPLIES WATER OPERATING SUPPLIES 0000066817 49.27 MISC SUPPLIES WATER REPAIR AND MAINTENANCE SUPPL 0000066817 118.11 MISC SUPPLIES SEWER REPAIR AND MAINTENANCE SUPPL 0000066817 95.70 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066817 6.13 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066817 26.54 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066817 4.77 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066817 85.94 MISC SUPPLIES ====================== TOTAL: 837.85 LOWES 00003886 PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000066816 257.50 MISC SUPPLIES WATER REPAIR AND ' MAINTENANCE SUPPL 0000066816 29.70 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066816 7.53 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066816 35.86 MISC SUPPLIES ====================== TOTAL: 330.59 MOSES LAKE SOCCER TOTS 00007063 PARK RECREATION PROFESSIONAL SERVICES 0000066 803 372.00 SOCCER CAMP INSTRUCTION ====================== TOTAL: 372.00 NATL ALLIANCE FOR YOUTH SPORTS 00007279 DATE 7/12/13 TIME 10:36:50 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 UN C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 2 XAPPRVO VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase =============================================================:========================================================= PARK RECREATION PROFESSIONAL SERVICES 0000066814 180.00 NYSCA FEES -T -BALL TOTAL: 180.00 ====================== REPORT TOTAL: 3,873.33 DATE 7/12/13 TIME 10:36:52 CITY OF MOSES LAKE TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E TIN G 0 F 07/23/2013 TOTALS BY FUND FUND NO 000 410 490 493 498 528 GENERAL FUND WATER/SEWER SANITATION FUND STORM WATER FUND NAME AMEULANCE SERVICE FUND BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTEU BELOW VEND NO. P.O. NO. AMT LISTEU CORRECTEU AMT CORRECT AMOUNT TO BE PAID AMOUNT 1,260.89 1,802.82 364.91 121.64 156 .30 166.77 3,873.33 ACTION TO BE TAKEN TOTALS PAGE XAPPRVD it * * * * * * * * * * * * * * * * * * * * * * * * *. * * * * * * * * * * ** • • • C L A I M SAP PRO V A L • * * • WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE • • OR SERVICES SPECIFIEU HAVE BEEN RECEIVEU AND THAT ABOVE CLAIMS ARE APPROVEU, AS NOTEU, FOR PAYMENT • IN THE AMOUNT OF $3,873.33 THIS 23RD DAY OF JULY, 2013 • • • * * * • • COUNCIL MEMBER COUNCIL MEMBER * * • * • • COUNCIL MEMBER FINANCE DIRECTOR • ** * *. * * * * * * * * * * * * * * *. * * * * * * * * * * * * * * * * * *. DATE 7/19/13 PAGE 1 TIME 10:48:35 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= A & H PRINTERS 00000001 COMMUNITY DEVELOPMEN PRINTING & BINDING 0000066791 75.53 K MYRE BUS CARDS ====================== TOTAL : 75.53 ALEX BENKO 00000139 FIREMANS PENS ION DIRECT MEDICAL PAYMENTS 0000066887 44.40 PRESC CO-PAY TOTAL: 44.40 AMERICAN RED CROSS 00007792 PARK RECREATION PROFESSIONAL SERVICES 0000066796 843.00 SNS SWIM LESSON/ARC FEES =====================: TOTAL : 843.00 ARDEN SPECIALTIES 00005333 POLICE OPERATING SUPPLIES 0000066894 239.84 SUPPLIES TOTAL: 239.84 BANK OF NEW YORK -EFT 00006561 G.O.B. 2006 REDEMFTI PRINCIPAL G.O. BONDS 0000066908 86,666.65 DEBT SERVICE PYMT/2006 GO BOND G.O.B. 2006 REDEMPTI PRINCIPAL G.O. BONDS 0000066908 130,000.00 DEBT SERVICE PYMT/2006 GO BOND G.O.B. 2006 REDEMPTI INTER ON GO DEBT 0000066908 32,987.08 DEBT SERVICE PYMT/2006 GO BOND G.O.B. 2006 REDEMPTI INTER ON GO DEBT 0000066908 49,480.62 DEBT SERVICE PYMT/2006 GO BOND G.O.B. 2006 REDEMPTI PRINCIPAL G.O. BONDS 0000066908 43,333.35 DEBT SERVICE PYMT/2006 GO BOND G.O.B. 2006 REDEMPTI INTER ON GO DEBT 0000066908 16,493.55 DEBT SERVICE PYMT/2006 GO BOND ==================:=:= BASIN LOCK & SECURITY 00003714 PARK RECREATION OPERATING SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENAMCE SUPPL BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL BASIN REFRIGERATION & HEAT INC 00003512 TOTAL: 0000066807 0000066845 0000066845 TOTAL : BUILD MAINT-OPERATIO MACHINERY & EQUIPMENT NONLEA 0000066789 TOTAL: BATTERY SYSTEMS 00004673 SEWER REPAIR AND MAINTENANCE SUPPL 0000066848 SEWER REPAIR AND MAINTENANCE SUPPL 0000066848 EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL 0000066848 358,961.25 210.00 22.66 317.23 549.89 7,350.63 7,350.63 332.96 45.29 507 .50 MAC ALARM MONITORING DUP KEYS, REMODEL PLATES DUP KEYS, REMODEL PLATES WII'l'F HVAC REPLACEMENT BATTERIES BATTERIES BATTERIES DATE 7/19/13 TIME 10:48:35 PAGE 2 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase =======================================================================================================:=============== BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066848 40.72 BATTERIES BESSE MEDICAL SUPPLY AMBULANCE SERVICE AMBULANCE SERVICE BLUMENTHAL UNIFORM CO INC AMBULANCE SERVICE 00006688 OPERATING SUPPLIES SMALL EQUIPMENT < $1000 00000133 OPERATING SUPPLIES BUD CLARY CHRYSLER DODGE JEEP 00005449 EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP. (CONT BUD CLARY TOYOTA CHEVROLET 00000150 EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL BUREE MARKETING & PROMOTION TOURISM ACTIVITIES TOURISM ACTIVITIES TOURISM ACTIVITIES 00005798 OPERATING SUPPLIES PROFESSIONAL SERVICES ADVERTISING BUSINESS INTERIORS & EQUIPMENT 00003619 CENTRAL SERVICES REPAIR & MAINT. EQUIP. (CONT CALFO HARRIGAN LEYH & EAKES 00007 535 LEGAL/JUDICIAL PROFESSIONAL SERVICES CASCADE ANALYTICAL INC WATER 00005014 PROFESSIONAL SERVICES CASCADE NATURAL GAS CORP 00000203 PARK RECREATION UTILITY EXP / GAS PARK RECREATION UTILITY EXP / GAS FIRE UTILITY EXP / GAS ====================== TOTAL: 0000066821 0000066821 926.47 550.20 AMB SUPPLIES/BATTERY 666.21 AMB SUPPLIES/BATTERY ====================== TOTAL: 1,216 .4l 0000066822 450.92 UNIFORM SHIRT, BOOTS ====================== TOTAL: 450.92 0000066846 105.63 DIAGNOSE BRAKE PROBLEM ====================== 0000066847 TOTAL: 0000066843 0000066843 0000066843 105.63 104 .00 104.00 27,310.18 26,533.34 14,514.67 CABLE CONCERT SERIES/SNS/BLUEGRASS CONCERT SERIES/SNS/BLUEGRASS CONCERT SERIES/SNS/BLUEGRASS ====================== TOTAL: 68,358.19 0000066834 2,722.36 MAINT AGREE/COPIERS TOTAL: 2,722.36 0000066913 7,035.40 PROF SERV/SUPERFUND SITE TOTAL: 7,035.40 0000066851 303.00 SAMPLE TESTING ==:==:================ TOTAL: 0000066892 0000066892 0000066919 303.00 8,157.84 LRC/SNS GAS USAGE 10.60 LRC/SNS GAS USAGE 110.18 NATURAL GAS SERVICE DATE 7/19/13 TIME 10:48:35 PAGE 3 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= BUILD MAINT-OPERATIO UTILITY EXP / GAS CEDAR STREET CLEANERS POLICE FIRE CENTRAL MACHINERY SALES INC 00004655 OPERATING SUPPLIES REPAIR & MAINT. EQUIP. (CONT 00002779 STREET REPAIR AND MAINTENANCE SUPPL EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL CENTRAL MANDFACTURING INC WATER CENTRAL WASHINGTON CONCRETE PARK RECREATION WATER SEWER CHAMBER OF COMMERCE PARK RECREATION CHS INC EQUIP RENTAL-OPERATI CITY OF MOSES LAKE PARK RECREATION PARK RECREATION STORM WATER STORM WATER 00005478 OPERATING SUPPLIES 00003603 OPERATING SUPPLIES OPERATING SUPPLIES REPAIR & MAINT. OTHER 00002627 (CONTR CHAMBER OF COMMERCE / CONTRA 00000249 GAS-PROPANE-FUEL 00008102 OPERATING SUPPLIES OPERATING SUPPLIES STORM DRAINS STORM DRAINS 00008106 0000066919 19.15 NATURAL GAS SERVICE ====================== TUTAL: 0000066896 0000066826 8,297.77 568.90 UNIFORM MAINTENANCE 2.43 UNIFORM MAINT ====================== TOTAL: 0000066852 0000066852 0000066852 571.33 27.20 449.08 530.29 BROOMS BROOMS BROOMS ====================== TOTAL: 1,006.57 0000066856 411.10 ASPRALT/PATCHING TOTAL: 411.10 0000066885 322.73 MISC SUPPLIES 0000066853 188.56 TOP COURSE, CONCRETE 0000066853 805.04 TOP COURSE, CONCRETE ====================== TOTAL: 1,316.33 0000066804 2,410.98 PHONE/MAIL FULFILLMENT ====================== TOTAL: 2,410.98 0000066849 30,476.61 FUEL FOR EQUIP ====================== TOTAL: 0000066813 0000066883 0000065816 0000065816 30,476.61 74.13 BLDG PERMIT -BLUE HERON PARK 1,404.00 WATER METER AT ML WELCOME SIGN 5,051.25 3530 SAGE RD STRM RETROFI 13 1,683.75 3530 SAGE RD STRM RETROFI 13 ====================== TOTAL: 8,213.13 BUILD MAINT -OPERATIO MACHINERY & EQUIPMENT NONLEA 0000066790 386.88 RETAINAGE/BASIN REF/HVAC DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 4 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ==================:=:================================================================================================== ==========:=========== TOTAL: 386.88 00008201 LIBRARY DTILITY EXP / W-S-G 0000066918 303.04 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066917 1,018.82 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 1,143.38 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 2,095.91 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 8,364.82 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 000 0066918 1,396.18 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 1,422.42 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 271.31 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 418.12 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 2,470.91 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 169.08 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 466.42 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 301. 01 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 1,532.10 WATER SERVICE PARK RECREATION DTILITY EXP / W-S-G 0000066918 117.64 WATER SERVICE PARKS/STREET DTILITY EXP / W-S-G 0000066917 524.87 WATER SERVICE PARKS/STREET DTILITY EXP / W-S-G 0000066918 40 .01 WATER SERVICE PARKS/STREET DTILITY EXP / W-S-G 0000066918 424 . 94 WATER SERVICE PARKS/STREET DTILITY EXP / W-S -G 0000 066918 5,052.30 WATER SERVICE PARKS/STREET DTILITY EXP / W-S-G 0000066918 2,290.46 WATER SERVICE PARKS/STREET DTILITY EXP / W-S-G 0000066918 76.38 WATER SERVICE SEWER DTILITY EXP / W-S-G 0000066918 4,764.78 WATER SERVICE STORM WATER DTILITY EXP / W-S-G 0000066918 486.00 WATER SERVICE DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 C 0 U N C I L M E E TIN G 0 F B E A P PRO V E D 07/23/2013 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ============================================================================================================:========== CITY OF MOSES LAKE 00008201 AIRPORT UTILITY EXP / W-S-G 0000066918 476.83 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066917 219.11 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066918 272.27 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066918 873.82 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066918 369.93 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066918 328.05 WATBR SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066918 684.39 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S -G 0000066918 94.29 WATER SERVICE BUILD MAINT-OPERATIO UTILITY EXP / W-S-G 0000066918 119.09 WATER SERVICE ====================== TOTAL : 38,588.68 COLUMBIA BASIN DAILY HERALD 00000210 LEGISLATIVE ADVERTISING 0000066901 50.53 PUBLICATIONS PARK RECREATION ADVERTISING 0000066805 228.10 JUNE 2013 PROGRAM ADVERTISING PARK RECREATION ADVERTISING 0000066805 228.10 JUNE 2013 PROGRAM ADVERTISING ====================== TOTAL: 506.73 COLUMBIA BASIN MACHINE 00000211 EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP. (CONT 0000066854 1,282.64 2,201. 03 PUMP SEAL, FAN BEARINGS PUMP SEAL, FAN BEARINGS EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP. (CONT 0000066854 COLUMBIA BEARING BDI PARK RECREATION COMMERCIAL TIRE 00000274 REPAIR AND MAINTENANCE SUPPL 00005968 EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP. (CONT CONCESSIONS SUPPLY PARK RECREATION 00006286 S&S CONCESSION RESALE CONSOLIDATED DISPOSAL SERVICE 00006284 PARK RECREATION MISCELLANEOUS (NOT LISTED BE =================:=:== TOTAL: 3,483.67 0000066838 207.52 BALL BEARINGS/OIL SEALS TOTAL: 207.52 0000066850 254.97 NEW TIRES =====================: TOTAL: 254.97 0000066836 392.10 SNS RESALE TOTAL: 392.10 0000066837 238.36 DISPOSAL LOADS DATE 7/19/13 PAGE 6 TIME 10: 48: 35 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 NAME OF VENDOR Department VBNUOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= SEWER SANITATION FUND CONSOLIDATED ELECTRIC DIST WATER D & L FOUNDRY INC SEWER DAY WIRELESS SYSTEMS EQUIP RENTAL-OPERATI EQUIP RENTAL-OPERATI EQUIP RENTAL-OPERATI EQUIP RENTAL-OPERATI DENNIS DUKE POLICE DESERT GREEN TURF PARK RECREATION EASTERN CASCADE DIST POLICE EVERGREEN IMPLEMENT INC UTILITY EXP / W-S-G LANDFILL DUMPING FEES 00000819 OPERATING SUPPLIES 00006673 REPAIR AND MAINTENANCE SUPPL 00005517 LEASE PURCHASE DEFERRING TO LEASE PURCHASE DEFERRING TO LEASE PURCHASE DEFERRING TO LEASE PURCHASE DEFERRING TO 00000347 DIRECT MEDICAL PAYMENTS 00007180 OPERATING SUPPLIES 00006909 OPERATING SUPPLIES 00005234 EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL FABER INDUSTRIAL SUPPLY PARK RECREATION FASTENAL COMPANY WATER WATER 00000501 OPERATING SUPPLIES 00007372 OPERATING SUPPLIES SMALL EQUIPMENT < $1000 0000066837 0000066837 TOTAL: 0000066855 18.82 21,767.99 22,025.17 125.27 TOTAL: 125.27 0000066858 191. 46 DISPOSAL LOADS DISPOSAL LOADS FUSE/WELL CONTROLS SEWER COVERS ====================== TOTAL: 191. 46 0000066857 2,485.65 POLICE EQUIPMENT 0000066857 968.95 POLICE EQUIPMENT 0000066857 968.94 POLICE EQUIPMENT 0000066857 968.94 POLICE EQUIPMENT ====================== TOTAL: 5,392.48 0000066888 477.27 PRESC CO-PAY ====================== TOTAL: 477.27 0000066840 2,654.73 TURF ====================== TOTAL : 0000066895 TOTAL: 0000066860 TOTAL: 0000066612 TOTAL: 0000066861 0000066861 TOTAL: 2,654.73 79.00 79.00 402.80 402.80 31. 39 31. 39 407.66 208.05 615.71 DRINKING WATER OIL FILTERS MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES DATE 7/19/13 TIME 10:48:35 PAGE 7 XAPPRVD CIT Y 0 F M 0 S E S TAB U L A T ION 0 F C L A I M S C 0 U N C I L M E E TIN G L A K E T 0 B E A P PRO V E D o F 07 /23 /2013 NAME OF VENDeR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ================================================:====================================================================== FIRSTLINE SEEDS INC PARK RECREATION FOOD SERVICES OF AMERICA PARK RECREATION GARRY 0'l'IW.R WATER GRAINGER PARTS OPERATIONS 00007040 REPAIR AND MAINTENANCE SUPPL 00007168 LARSON REC COMPLEX RESAlE 00004434 MISCELLANEOUS (NOT LISTED BE 00002755 BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL GRANT CO SOLID WASTE DEPT 00000640 SANITATION FUND LANDFILL DUMPING FEES GRANT COUNTY TECHNOLOGY 00005535 POLICE PROFESSIONAl SERVICES HACH COMPANY 00000712 WATER OPERATING SUPPLIES HARRIS COMPUTERS 00005872 CENTRAl SERVICES PROFESSIONAl SERVICES INLAND PIPE & SUPPLY COMPANY 00003727 PARK RECREATION REPAIR AND MAINTENANCE SUPPL JERRYS AUTO SUPPLY 00005835 PARK RECREATION REPAIR AND MAINTENANCE SUPPL EQUIP RENTAl-OPERATI REPAIR AND MAINTENANCE SUPPL KEVIN HAKE POLICE KONlCA MINOLTA BUSINESS SOL CENTRAl SERVICES 00007191 OPERATING SUPPLIES 00007194 REPAIR & MAINT. EQUIP. (CONT 0000066802 647.40 SEED =====================: TOTAl: 647.40 0000066811 282.84 LRC RESAlE ====================== TOTAl: 282.84 0000066867 76.50 MIse DUMPING TOTAl: 76.50 0000066862 6l. 06 SPRAYERS, PAD HOLDER ====================== TOTAl: 6l. 06 0000066829 15,92l.18 LANDFILL DUMPING FEES ====================== TOTAl: 15,92l.18 0000066897 60.00 SERVICES ====================== TOTAl: 60.00 0000066863 843 .56 CHLORINE ====================== TOTAl: 843.56 0000066830 31,000.08 MAINT AGREEMENT ====================== TOTAl: 31,000.08 0000066607 9.79 MISC SUPPLIES ====================== TOTAl: 0000066587 0000066865 TOTAl: 0000066900 9.79 7.07 5l. 34 58.41 145.65 SPARK PLUG MISC SUPPLIES UNIFORMS ====================== TOTAl: 145.65 0000066902 312.45 MAINT AGREE/COPIER DATE 7/19/13 TIME 10:48:35 CIT Y 0 F M 0 S E S L A K E PAGE 8 XAPPRVD TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E 0 C 0 U N C I L M E E TIN G 0 F 07/23/2013 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase =========================================================================================================:============= LAW ENFORCEMENT EQUIP DIST POLICE 00005679 OPERATING SUPPLIES LOUDON ORTHO PHYSICAL THERAPY 00004343 PARK RECREATION MERCHANT SOLUTIONS -EPI COMMUNITY DBVELOPMEN ENGINEERING PARK RECREATION PARK RECREATION PARK RECREATION PARK RECREATION POLICE FIRE WATER/BILLING SEWER/BILLING SANITATION FUND STORM WATER AMBULANCE SERVICE MICROFLEX INC FINANCE MLHS BASEBALL BOOSTERS PARK RECREATION MOSES LAXE STEEL SUPPLY PARK RECREATION PROFESSIONAL SERVICES 00005882 BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES BANK CHARGES 00005896 MISCELLANEOUS (NOT LISTED BE 00006324 PROFESSIONAL SERVICES 00001268 OPERATING SUPPLIES =:===================: TOTAL: 312.45 0000066891 1,412.95 SUPPLIES ====================== TOTAL: 1,412.95 0000066800 396.00 AGILITY PROGRAM INSTRUCTION ====================== TOTAL: 396.00 0000066899 377.98 CREDIT CARD FEES 0000066899 249.47 CREDIT CARD FEES 0000066899 194.43 CREDIT CARD FEES 0000066899 1,174.48 CREDIT CARD FEES 0000066899 517.36 CREDIT CARD FEES 0000066899 49.75 CREDIT CARD FEES 0000066899 21. 36 CREDIT CARD FEES 0000066899 10.00 CREDIT CARD FEES 0000066899 10.56 CREDIT CARD FEES 0000066899 7.40 CREDIT CARD FEES 0000066899 4.34 CREDIT CARD FEES 0000066899 1.45 CREDIT CARD FEES 0000066899 l. 86 CREDIT CARD FEES ====================== TOTAL: 2,620.44 0000066831 42.41 TAX AUDIT PROGRAM ====================== TOTAL: 42.41 0000066812 2,784.00 BASEBALL CAMP INSTRUCTION ====================== TOTAL: 2,784.00 0000066606 89.99 MISC SUPPLIES DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 9 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PARK RECREATION PARK RECREATION WATER REPAIR AND MAINTENANCE SUPPL 0000066606 REPAIR AND MAINTENANCE SUPPL 0000066606 OPERATING SUPPLIES 0000066866 4.51 MISC SUPPLIES 26.80 MISC SUPPLIES 40.52 SAFETY GLASSES ====================== N WET C COURSES STORM WATER NORCO ENTERPRISES INC PARK RECREATION PARK RECREATION AMBULANCE SERVICE NORTHSTAR CHEMICAL INC PARK RECREATION OGDEN MURPHY WALLACE INC LEGAL/JUDICIAL OXARC INC PARK RECREATION PARK RECREATION STORM WATER PARKSON CORP SEWER PATRICIA LAW STREET REPR/RECON PAUL HARDER POLICE 00007674 REGISTRATION & MEMBERSHIPS 00006590 OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES 00006113 OPERATING SUPPLIES 00006121 PROFESSIONAL SERVICES 00001412 OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES 00006891 REPAIR AND MAINTENANCE SUPPL 00006618 STREET RECONSTRUCTION 00004396 OPERATING SUPPLIES PETTY CASH REVOLVING FUND 00001540 COMMUNITY DEVELOPMEN TRAVEL & SUBSISTENCE /NON-ED TOTAL: 161. 82 0000066815 425.00 REGISTRATION FEE ====================== TOTAL: 0000066797 0000066791 0000066820 TOTAL: 0000066839 TOTAL: 0000066912 TOTAL: 0000066605 0000066605 0000066868 TOTAL: 0000066869 TOTAL: 0000066904 TOTAL: 0000066893 TOTAL: 0000066828 425.00 10.03 SAFETY SUPPLIES/CYLINDER RENT 106.10 SAFETY SUPPLIES/CYLINDER RENT 369.18 MEDICAL OXYGEN 485.91 1,811 .90 HYDROCHLORIC ACID 1,811.90 819.19 PROF SERVICE/A T & T 819.19 390.51 MISC SUPPLIES 36.41 MISC SUPPLIES 12.41 DEERSKIN GLOVES 439.45 3,511. 01 BRUSHES, SUBASSY 3,511.01 900.00 CURB REIMB 1112 S JEFFERSON 900.00 45.70 SUPPLIES 45.10 15.12 REIMB PETTY CASH DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 C 0 U N C I L M E E T I N G 0 F B E A P PRO V E D 07/23/2013 Expenditure Account PAGE 10 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ===================================================:=::================================================================ PETTY CASH REVOLVING FUND 00001540 PARK RECREATION OPERATING SUPPLIES 0000066828 26.90 REIMB PETTY CASH EQUIP RENTAL-OPERATI MISCELLANEOUS (NOT LISTED BE 0000066828 19.00 REIMB PETTY CASH EQUIP RENTAL-OPERATI LEASE PURCHASE DEFERRING TO 0000066828 11.00 REIMB PETTY CASH ====================== TOTAL: 72.62 POS'IMASTER 00001510 WATER/BILLING RENTAL/LEASE OTHER EQUIPMENT 0000066827 504.00 POST OFFICE BOX RENT ====================== TOTAL: 504.00 PROGRESSIVE MEDICAL INTL 00006656 AMBULAMCE SERVICE OPERATING SUPPLIES 0000066825 1,333.49 AMBULAMCE SUPPLIES ====================== TOTAL: 1,333.49 POO OF GRANT COUNTY 00001501 LIBRARY UTILITY EXP / ELECTRICITY 0000066916 644.98 ELECTRIC SERVICE ENGINEERING UTILITY EXP / ELECTRICITY 0000066916 17 .60 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066906 1,381.10 ELEC SERVICE/ST LIGHTS PARK RECREATION UTILITY EXP / ELECTRICITY 0000066915 747.09 ELEC SERVICE/MONTLAKE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 3,565.25 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 501. 25 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 1,360.22 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 79.04 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 1,788.61 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 21. 21 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 550.72 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 191.76 ELECTRIC SERVICE PARK RECREATION UTILITY EXP / ELECTRICITY 0000066916 16.79 ELECTRIC SERVICE POLICE UTILITY EXP / ELECTRICITY 0000066916 60.99 ELECTRIC SERVICE POLICE UTILITY EXP / ELECTRICITY 0000066916 22.73 ELECTRIC SERVICE FIRE UTILITY EXP / ELECTRICITY 0000066916 728.88 ELECTRIC SERVICE DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E 0 C 0 U N C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= PARKS / STREET UTILITY EXP / ELECTRICITY 0000066916 149.23 ELECTRIC SERVICE STREET UTILITY EXP / ELECTRICITY 0000066916 36,011.65 ELECTRIC SERVICE WATER UTILITY EXP / ELECTRICITY 0000066916 34,168.88 ELECTRIC SERVICE SEWER UTILITY EXP / ELECTRICITY 0000066916 12,365.47 ELECTRIC SERVICE AIRPORT UTILITY EXP / ELECTRICITY 0000066916 91. 27 ELECTRIC SERViCE BUILD MAINT-OPERATIO UTILITY EXP / ELECTRICITY 0000066916 1,706.29 ELECTRIC SERVICE BUILD MAINT-OPERATIO UTILITY EXP / ELECTRICITY 0000066916 620.30 ELECTRIC SERVICE BUILD MAINT-OPERATIO UTILITY EXP / ELECTRICITY 0000066916 1,233.14 ELECTRIC SERVICE BUILD MAINT-OPERATIO UTILITY EXP / ELECTRICITY 0000066916 823.24 ELECTRIC SERVICE ====================== TOTAL: 98,847.69 RAINBOW FLYING SERVICE 00003974 AIRPORT REPAIR & MAINT. OTBER (CONTR 0000066870 400.00 LAWN CARE SERVICE ====================== TOTAL: 400.00 RICK SERRA 00006490 GRANTS AND DONATIONS PROFESSIONAL SERVICES 0000066029 200.00 MAC PERFORMER PAY ====================== TOTAL: 200.00 ROYAL ORGANIC PRODUCTS 00007187 SANITATION FUND LANDFILL DUMPING FEES 0000066833 3,339.75 TIPPING FEES ====================== TOTAL: 3,339.75 SHERWIN-WILLIAMS 00006229 PARE RECREATION OPERATING SUPPLIES 0000066613 157.97 MISC SUPPLIES ====================== TOTAL: 157.97 SIGNS NOW 00007051 PARK RECREATION OPERATING SUPPLIES 0000066801 233.27 VINYL GRAPHICS ====================== TOTAL: 233.27 SIRENNET.COM 00007692 EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL 0000066871 410.48 BROADBAND BACKUP ====================== TOTAL: 410.48 SOLID WASTE SYSTEMS INC 00005276 EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL 0000066872 537.38 CYLINDER, HOSE INLET TOTAL: 537.38 STATE AUDITORS OFFICE 00003249 DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= FINANCE STEAMSCENES PARK RECREATION SUNTRUST EQUIPMENT LEASES EQUIPMENT LEASES W/S LEASES W/S LEASES EQUIP RENTAL-DEBT SR EQUIP RENTAL-DEBT SR SWANK MOTION PICTURES INC TOURISM ACTIVITIES T 0 ENGINEERS AIRPORT TELEDYNH ISCO INC SEWER THE GLOBE PEQUOT PRESS PARK RECREATION THE WATEREHED COMPANY PROFESSIONAL SERVICES 00004113 MUSEUM RESALE 00007361 PRINCIPAL CAPITAL LEASE INTEREST ON CAPITAL LEASES/I PRINCIPAL CAPITAL LEASE INTEREST ON CAPITAL LEASES/I PRINCIPAL CAPITAL LEASE INTEREST ON CAPITAL LEASES/I 00008015 PROFESSIONAL SERVICES 00005176 PROFESSIONAL SERVICES 00004340 REPAIR AND MAINTENANCE SUPPL 00004515 MUSEUM RESALE 00004050 GRANTS AND DONATIONS PROFESSIONAL SERVICES THE WIDE FORMAT COMPANY ENGINEERING 00006914 OPERATING SUPPLIES 00004968 0000066903 2,006.40 PROF SERV/AUDIT ====================== TOTAL: 2,006.40 00000669 10 35.88 MAC RESALE ====================== TOTAL: 35.88 0000066911 323.25 #35 LEASE PYMT/AUGUST 0000066911 4.66 #35 LEASE PYMT/AUGUST 0000066911 3,450.99 #35 LEASE PYMT/AUGUST 0000066911 102.50 #35 LEASE PYMT/AUGUST 0000066911 9,611.11 #35 LEASE PYMT/AUGUST 0000066911 85 .74 #35 LEASE PYMT/AUGUST TOTAL: 13,578.25 0000066844 638.78 MCCOSH MOVIE -RAIDERS TOTAL: 638.78 0000066877 500.00 CONSULTING SERVICES TOTAL: 500.00 0000066875 912.02 REPLACE REFRIG ASSY TOTAL: 912.02 0000066806 81.14 MAC RESALE ====================== TOTAL: 81.14 0000066792 6,637.50 CUMULATIVE EMP ANALY-PLANNING ====================== TOTAL: 6,637 .50 0000066788 756.27 OCE SUPPLIES ====================== TOTAL : 756 .27 THOMSON REUTERS -WEST LEGAL/JUDICIAL BOOKS /LESS $100.00 TOTAL VA 0000066818 931.18 LEGAL BOOKS DATE 7/19/13 PAGE 13 TIME 10: 48: 35 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 07/23/2013 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= TIM RICH CONSULTING LLC WATER SEWER TOM DENT AVIATION LLC AIRPORT TRI STATE OUTFITTERS WATER 00003351 REPAIR & MAINT. EQUIP. (CONT REPAIR & MAINT. EQUIP. (CONT 00004438 REPAIR AND MAINTENANCE SUPPL 00004916 REPAIR AND MAINTENANCE SUPPL UTIL UNDRGRND LOCATION CENTER 00004598 WATER SEWER STORM WATER VERIZON WIRELESS AMBULANCE SERVICE W C P SOLUTIONS MISCELLANEOUS (NOT LISTED BE MISCELLANEOUS (NOT LISTED BE MISCELLANEOUS (NOT LISTED BE 00002107 TELEPHONE 00006671 BUILD MAINT-OPERATIO OPERATING SUPPLIES WEINSTEIN BEVERAGE COMPANY 00005990 PARK RECREATION S&S CONCESSION RESALE PARK RECREATION LARSON RESALE PARK RECREATION LAUZIER PLAYFIELD RESALE PARK RECREATION OPERATING SUPPLIES XPRESS BILL PAY -EFT WATER/BILLING SEWER/BILLING SANITATION FUND 00006421 BANK CHARGES BANK CHARGES BANK CHARGES TOTAL: 0000066878 0000066878 9Jl.18 760.00 380.00 PROGRAMMING CHANGES PROGRAMMING CHANGES ====================== TOTAL: 1,140.00 0000066874 465.50 WEED CONTROL TOTAL: 465.50 0000066876 32.36 UMBRELLA/HYDRANT PAINTER ====================== TOTAL: 0000066879 0000066879 0000066879 TOTAL: 0000066905 TOTAL: 0000066881 32.36 57.54 57.54 57.54 172.62 204 . 64 204.64 UNDERGROUND LOCATES UNDERGROUND LOCATES UNDERGROUND LOCATES MONTHLY USAGE 262.95 SEALER, DETERGENT ====================== TOTAL: 262.95 0000066810 881. 95 LAUZIER/LARSON/SNS RESALE 0000066810 1,233.95 LAUZIER/LARSON/SNS RESALE 0000066810 853.45 LAUZIER/LARSON/SNS RESALE 0000066841 2,760.26 MAINTENANCE SUPPPLIES ====================== TOTAL: 0000066890 0000066890 0000066890 5,729.61 518.55 CREDIT CARD FEES 363.60 CREDIT CARD FEES 213.18 CREDIT CARD FEES DATE 7/19/13 TIME 10:48:35 NAME OF VENDOR Department CIT Y 0 F M 0 S E S TAB U L A T ION 0 F C L A I M S C 0 U N C I L M E E TIN G LA K E T 0 B E A P PRO V E D o F 07 /23 /2013 Expenditure Account PAGE 14 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ===========================================================================================:=========================== STORM WATER AMBULANCE SERVICE ZIGGYS i13 BANK CHARGES BANK CHARGES 00006567 BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000066890 0000066890 TOTAL: 0000066880 71. 06 91. 31 1,257.70 20.61 CREDIT CARD FEES CREDIT CARD FEES COUPLING, NOZZLES ====================== TOTAL: 20.61 REPORT TOTAL: 784,547.39 DATE 7/19/13 TIME 10:48:36 TOTALS BY FUND FUND NO 000 102 103 116 119 275 281 410 483 486 490 493 495 498 517 519 528 611 CITY OF MOSES LAKE TABULATION OF CLAIMS TO BE APPROVED C ° U N C I L ME E TIN G ° F 07/23/2013 FUND NAME GENERAL FUND TOURISM ACTIVITIES GRANTS AND DONATIONS STREET STREET REPR/RECON EQUIPMENT LEASES G,O,B, 2006 REDEMPTION WATER/SEWER W/S LEASES G,O,B, 2006 REDEMPTION SANITATION FUND STORM WATER AIRPORT AMBULANCE SERVICE FUND CENTRAL SERVICES EQUIPMENT RENTAL BUILD MAINTENANCE FIREMANS PENSION AMOUNT 151,9/3.15 1)7, "~13 91 13,675.96 ~,i94 .08 .1, QQO OQ 655 .82 aQQ,2€Q.7Q 1~4;QJ3 12 7,'0' "9 119,653.86 a;;l;19il .S8_ :bS,S76.~ .J.;M"f,26 7,336 .83 '~ '"i:91 j Qri' Hi ]l,H' P '60, ~1l"'.5~ io'il,c\qIQ ,G,1 1I,t;!~'l ' 5 0 , 4", '5<=111.0'1 G\()O'oO ':\'.)..'1 -'\\ :l.q'\'\~""'·'5 \u'l., '-\ II ' 5 '-l ),5f;,,<.t"l 5 <\1 'O~l<1 . ,\0 "', I ,,'"lit, 1.\ '-\ , 'l.,'l "d'i\' 'ilp 1111)). li 0 ':>,L.l,q. '-11 ." I-I, 0:' '-\, ~ q 5:l\L.j)~,O~ 15,~'l.5.~\ 41.{ . "II) TOTALS PAGE XAPPRVD DATE 7/19/13 TIME 10:48:36 TOTALS BY FUND FUND NO CITY OF MOSES LAKE TABULATION OF CLAIMS TO BE APPROVED C 0 U N C I L M E E TIN G 0 F 07/23/2013 FUND NAME AMOUNT TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD *t * * * * * '* * * * * * * * * '* * * * * * * * * * * * * * * * * * * * * * *t • • CLAIMS APPROVAL • WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE • OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT • IN THE AMOUNT OF $1,569,891.78 THIS 23RD DAY OF JULY, 2013 • q~,5~1 '~~ • • • COUNCIL MEMBER COUNCIL MEMEER • • • • COUNCIL MEMBER FINANCE DIRECTOR • • • • • • • • • • *t * * * '* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *t July 18,2013 TO: FROM: SUBJECT: City Manager F or City Council Consideration Municipal Services Director Resolution -Boundary Line Adjustment -Stephen F. And Linda K. Bruns -Patton Lift Station The attached resolution gives approval for a boundary line adjustment between the City owned property where the Patton Lift Station is located and the lot that Stephen F. and Linda K. Bruns own. This will facilitate the proposed improvements at the Patton Lift Station site. The resolution is for City Council consideration. ;::;s;:~~ Gary Harer, PEIPLS Municipal Services Director t,ESOLUTION NO. A RESOLUTION APPROVING A BOUNDARY LINE ADJUSTMENT FOR PROPERTY OWNED BY THE CITY AND PROPERTY OWNED BY STEPHEN F. AND LINDA K. BRUNS. RECITALS: I. Resolution 238 provides all grants of real estate, or any interest herein, to the City of Moses Lake, shall not be accepted and granted until a resolution has been duly passed by the City Council. 2. The City owns the parcel where the Patton Lift Station is located. The adjoining property is owned by Stephen F. and Linda K. Bruns. 3. The City will be improving the Patton Lift Station site. 4. It is advantageous for the City and Stephen F. and Linda K. Bruns to adjust the common property line. 5. Exchanging quit claim deeds and filing a boundary line adjustment survey are required to adjust the property line. 6. The two properties that are being exchanged have similar values. RESOLVED: 1. The City of Moses Lake, Washington, declares that it is advantageous for the City to adjust the common property line by exchanging quit claim deeds and filing a boundary line adjustment survey. 2. The quit claim deed from Stephen F. and Linda K. Bruns to the City for the following described property is accepted: That portion of a parcel named "Lift Station D" found in a Quit Claim Deed, recorded in Auditor's File Number 525222, said parcel also identified as "Lift Sta. D" on sheet 9 of the Larson Subdivision Plat, recorded in Book 1 0 of Plats, pages 71 through 80, and that portion Lot 2, Steve Bruns Replat, recorded in Book 26 of Plats, pages 63 and 64, records of Grant County, Washington, more particularly described as follows: Commencing at the Northeast corner of said Lot 2, marked by a 5/8 inch rebar; Thence S20000'34''E along the Easterly boundary of said Lot 2, a distance of 67.37 feet to the Point of Beginning; Thence continuing S20000'34''E, 27.11 feet; Thence S70008'37''W, 25.57 feet; Thence S30057'25''W, 21.51 feet; Thence S74°43'55"W, 26.33 feet; Thence N12°54'48"W, 44.11 feet; Thence N74°43'55"E, 63.28 feet to the Point of Beginning. Said tract of land contains 0.054 acres, more or less. TOGETHER WITH An Appurtant easement granted to the City of Moses Lake for municipal purposes in that portion of a parcel named "Lift Station D" found in a Quit Claim Deed, recorded in Auditor's File Number 525222, said parcel also identified as "Lift Sta. '0' " on sheet 9 of the Larson Subdivision Plat, recorded in Book 10 of Plats, pages 71 through 80, records of Grant County, Washington, more particularly described as foHows: Beginning at the Southeast corner of said parcel; Thence S74°43'55"W along the Southerly boundary of said parcel, 45.00 feet; Thence N 15°16'05"W along the Westerly boundary of said parcel, 9.30 feet; Thence N74°43'55"E, 24.52 feet; Thence N30057'25''E, 21.51 feet; Thence N70008'37''E, 4.97 feet to the Easterly boundary of said parcel; Thence S15°16'05"E along said Easterly parcel boundary, 24.58 feet to the Point of Beginning. Parcel Number 170145000 3. The quit claim deed from the City to Stephen F. and Linda K. Bruns for the following described property is granted: Lot 2, Steve Bruns Replat, recorded in Book 26 of plats, pages 63 and 64, and a parcel named "Lift Station D" found in a Quit Claim Deed, recorded in Auditor's File Number AFN 525222, said parcel also identified as "Lift Sta. D" on sheet 9 of the Larson Subdivision Plat, recorded in Book 10 of Plats, pages 71 through 80, records of Grant County, Washington. EXCEPT That portion of a parcel named "Lift Station D" found in a Quit Claim Deed, recorded in Auditor's File Number 525222, said parcel also identified as "Lift Sta. 'D'" on sheet 9 of the Larson Subdivision Plat, recorded in Book 1 0 of Plats, pages 71 through 80, and that portion Lot 2, Steve Bruns Replat, recorded in Book 26 of Plats, pages 63 and 64, records of Grant County, Washington, more particularly described as follows: Commencing at the Northeast corner of said Lot 2, marked by a 5/8 inch rebar; Thence S20·00'34"E along the Easterly boundary of said Lot 2, a distance of 67.37 feet to the Point of Beginning; Thence continuing S20·00'34"E, 27.11 feet; Thence S70008'37''W, 25.57 feet; Thence S30057'25''W, 21 .51 feet; Thence S74°43'55"W, 26 .33 feet; Thence N12°54'48"W, 44.11 feet; Thence N74°43'55"E, 63.28 feet to the Point of Beginning. SUBJECT TO An Appurtant Easement granted to the City of Moses lake for municipal purposes in that portion of a parcel named "Lift Station D" found in a Quit Claim Deed , recorded in Auditor's File Number 525222, said parcel also identified as "Lift Sta. D" on sheet 9 of the Larson Subdivision Plat, recorded in Book 1 0 of Plats, pages 71 through 80, records of Grant County, Washington, more particularly described as follows: Beginning at the Southeast corner of said parcel; Thence S74°43'55"W along the Southerly boundary of said parcel, 45.00 feet; Thence N15°16'05"W along the westerly boundary of said parcel, 9.30 feet; Thence N74°43'55"E, 24.52 feet; Thence N30057'25''E, 21.51 feet; Thence N70008'37''E, 4.97 feet to the Easterly boundary of said parcel; Thence S15°16'05"E along said Easterly parcel boundary, 24.58 feet to the Point of Beginning. Parcel Number 120956201 Adopted by the City Council on July 23'd, 2013. Bill J. Ecret, Mayor ATTEST: W. Robert Taylor, Finance Director 5/8RE9AR~ AND CAP LS 15160 RECORD OF SURVEY -BOUNDARY LINE ADJUSTMENT A BOUNDARY LINE ADJUSTMENT BE1WEEN LOT 2, STEVE BRUNS SHORT PLAT AND A TAX PARCEL, IN SECTION 4, TOWNSHIP 19 NORTH, RANGE 28 EAST, W.M., GRANTCOUNTI, WASHINGTON. ,/,//-----\\;~-'\--'" " \ \ \ > SlJRyEY NARRA]\If imE . BEoi.RI~ii-~'rn ~ ~OO· (SMO') 45,00' (4MO') , ~,\ " IJ\ \, <2; ,/ .. "'63.1-a~~_ ., " _,.,,:£1.,,;5. Property that the Bruns is deeding to the City. THE PURPOSE OF THIS SURVEY IS TO AOJUST THE BOUNDARIES BETWEEN 'UFT 5TA. 0" (AS SHOWN ON THE LARSON $UBDI\IlSION PLAn AND LOT 2. STEVE BRUNS BEPLAT. \ 11-iE OWNER ·UFT ST". 0" WISHES TO \ :i~TE TH~:~~~~~ p~?~~OT~NA~gN I \ BOULEVARD 'M1ILE THE OWNER Of LOT 2 REQUESTS THAT AN EXISTING SHED \ 5/8 I3EBAR---.....1.. \ \ REfAAIN IN Irs ORIGINAL LOCATION. \ ADJUSllNG THE BOUNDARIES OF THESE TWO PARCELS ACCOMPUSHES THE , "'" '~.J EASEMENT. "J-SEE DETAIL , , A SHEET ..... / SHED "'_, _________ ' - ADJUSTED BOUNDARY SCALE: '"=20' Property that the City is deeding to the Bruns. \ WiSHES OF 80TH PARTIES. \ \ GRAPmc SCALE ',' ':" 'I' \""~) I l.aah .:lO It. ., \ EXISTiNG .... '-, \ \ 20' ACCESS '&~ " ..0 :'i! EASEMENT~\ \ \ ~ \ 4'~ \,"> \ 0 .,,~: \ 'l,"i. " \7.-\ ",,'Q~~ /" -" \...,,)..,~ ! L. ,cP~~'); / \.0 ~ _~-~ '9.. ~ ~r \ ",\:;1,6' , o. -';4 -I I 0 Lar16 ~?-3> // o. _J...\;' f' \ LARSONSUBDNISION ,/' .... .---\, \":',' ~\ \ , I • \ " ~\ r.'!)1 \ / "', >~ " , iL"", ''6",'''>-1 ,/ \, .... -"1 \ ~\ ~ ~l \ / -),.'"' ';l' 0"" / -',"" _/\~\ ~\';~.IP, \ C----.::t "/' ,..... \ 12·0956·201 1017' , ..,0 'C> ~ -I \ 1 1 "----"v:///' ........ ~~\ ~~2 SHEDXx~;TING-8(iUNQ;;Y]~ \ \ 00' \::::;~ \ ..... (' , " \ \ I 'fI>.::::,3; 'Z \, \ \ STEVE BRUNSREPLAT " \ \ "-"\>\ \ \ (LOT 17, LARSON SUBDIVlSION) ~\ \ \ \ \ " \ \ • 201-~ I ..... ;,0-, ~ \ \ ;'6'\ ~ ---- " ))" \ ~ \ o'!it!i9.i 2021 CD 1/2" REBAR \ "'\ ___ \ , \ ~ \ \.~1",o'o' ItS AND CAP \ ~\ , ____ , \ " ,,\ '\<'\ \~ LS85B8 \'"" ..,0 \ . e, ," , "".____ \ \ '},'i \\ \ \, \ \ "(' . ~'. ~ , 1\ \ \ ').'i \ ," \ \ \ _-!",-' "" I 'J \ \ __ ---~\ 1/2" REBAR-y __ '\ \ \ Lar 1 __ --'--''1;,'\ AND CAP ,. \\ \ \ .--\ LS 8588 " \" \ \ ,ii) .---'-\ ' " \ \ • ').0' a' \ " \ " \ \ 9'o9''!J\ ~~ 20\'~ \,/ ~~ \'.'\ \ ~-" ~sG&9''''9''''S EXISTING 5' UTIUTY ,'74 , \ \ \ .... --...... _---S EASEMENT (TYPICAL) \ ,___ ,-'\ u> 'i}. \ .---.-------LOTH~ /\ --,,' \ o~ \ \.. __ .---LARSON SUBDIVlSION S71'OI'4B"W 1.83' '\ " • IS70·5B'59"W 1.66'~,' ".. \ \ \ = :, : \ (2) PROPERTY CORNER LOCATION AS SET BY Tl-iE ORIGINAL \ 1/2" REBAR ' \ SURVEYOR DOES NOT APPEAR TO BE IN mE LOCATION AND CAP \ \ ,/ SHOWN ON 111E STEVE BRUNS REPLAT. o o • o ( ) II illEIiI! fOUND 2 1/2" BRASS CAP MONUMENT, OR AS NOTED, IN CASE fOUND 5/B" REBAR, OR AS NOTED SET 5/8" REBAR &: CAP. PLS 46321 CALCULATED POINT ONLY LARSON SUBDIVISION PLAT RECORD DATA STEVE BRUNS REPLAT RECORD DATA =========AO.xJSTED PROPERTY BOUNDARY EXISTING PROPERTY UNE EXISTING RIGHT-Of-WAY UNE ----------------------EXISTING EASEMENT -------RIGHT-Of-WAY CENTERUNE .................... EXISTING SIDEWAlK &: CURB """"IIN."m"""""""'"'''''' EXISTlNG EOGE OF ASPHALT -----X-----X-EXlSTlNG fENCE SURVEY EQUIPMENT TOPCON GR-3 GPS/GLONASS TOPCON OS ROBOTIC TOTAL STATION TOPCON fC-2500 DATA COULCTOR MAP NOTES 1. SOLD-TYPE FONT DENOTES EXTERIOR PROPERTY BOUNDARY. 2. All DISTANCES SHOWN ARE GROUND DISTANCE, BEARING PATIJM BASIS Of BEARING: NAD 83/91, WSPC SOU11-I ZONE, US fEET . SITE CON\£RGENCE: 0'5"34.79804" ~TE COMBINED SCALE fACTOR: 1.00008345 SlJRVEYOR'S CERTIFICATE THIS MAP CORRECll. Y REPRESENTS A SVR\ItY MADE BY ME OR UNDER MY DIRECTION IN CONFORMANCE Wl11-l THE REQUIREMENTS Of THE SURVEY RECORDING ACT AT 11-IE REQUEST Of THE CITY OF MOSES LAKE IN MARCH, 20\3. WAYNE CARL OSTlER REGISTRATION NO, 46321 321 S. BALSAM ST. MOSES LAKE, WA 98837 AUDITOR'S CERJ]FICAIF fiLED fOR RECORD 11-IIS _ DAY Of ____ • __ AO ~, IN 800K_ AT PAGES _ THROUGH __ RECORDS Of GRANT COUNTY, AT '[HE REQUEST Of lHE CITY Of MOSES CAKE. DEPUTY COUNTY AUDITOR LS 8588 ', ____ -)' \ 012' PEDESTRIAN PAm EASEMENT ACROSS LOT 17, LARSON \ SUBDIVISION, AUDITOR'S FILE BOOK 515, PAGE 17 o EXISTING ACCESS EASEMENT TO BE VACATED BY SEPARATE GRANT COUNTY AUDITOR INDEX DATA S04,T19N,R2BE \, AO-$-);" RECORD OF SURVEY BOUNDARY LINEADJUSTMENr IIIINICI'J.I. SEIMCES D(P'T _[II~OMSIOH . CONVEYANCE. o:::::::::i£Qt] C1"I'Y OVVO!<Rl I IAIE I Sliur 10f2 --l , July 12,2013 TO: Council Members FROM: Mayor Bill Ecret WVU_SWb UNW¥ CITY O F HOSES LAKE RE: Reappointment to the Tourism Commission I have received a letter requesting a reappointment to the Tourism Commission from Ms . Brenda Teals. It is my intention to honor this request at the July 23'd , Council meeting. If you have any comments for or against this reappointment please contact me prior to Tuesday's meeting. I have included the letter for your review. BJE:sg cc: City Manager City Manager 764-3701 · City Attorney 764-3703 · Community Development 764-3750 · Finance 764-3717 · Fire 765-2204 Municipal Services 764-3783 · Municipal COUft 764-3701 · Parks & Recreation 764-3805 · Police 764-3887 · Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579 · Moses Lake, WA 98837-0244 · www.cityofml.com July 11,2013 Bill Ecret, Mayor City of Moses Lake P.O. Box 1579 Moses Lake, WA 98837 Dear Mayor Ecret: My term on the Tourism Commission expires on August 31 , 2013. I have enj oyed serving on the commission and providing advice to the City Manager and City Council on tourism related issues. Therefore, I am requesting reappointment to the Tourism Commission. I would like to thank the Council for their support of the Tourism Commission, and look forward to their continued support in achieving goals and creating greater tourism opportunities for Moses Lake. Respectfully Submitted, .-/ ~~J~ Brenda Teals Moses Lake Tourism Commission I 14 YEAR OLD BABE RUTH BASEBALL WORLD SERIES PO BOX 405, MOSES LAKE, WASHINGTON 98837 Moses Lake Babe Ruth League would like to request outside vendors for the 14 Year Old Babe Ruth World Series, August 17-24. I know M.L. Park & Rec have their own concessions at Larson Playfield but choices are limited . Also M.L.Babe Ruth receives no compensation from Park & Rec's food concession, even though M.L.Babe Ruth will bring in 1500 to 2000 people a day to this event. The vendors we have selected have different menus or selling items than what Park & Rec sells in their concession. We would like to utilize these vendors to try to cover any additional cost that may accure, since sponsorships as of right now are only covering our cost of this event up till now. As a non profit organization we do not want to cover any additonal cost after this event out of are own league funds. Are league funds are very limited and only cover year to year operating cost. Your cooperation will be greatly appreciated. Thank You Jody Haddican-Host president August 17th_24th, 2013. Larson Playfield. Moses Lake, Washington 14 YEAR OLD BABE RUTH BASEBALL WORLD SERIES PO BOX 405. MOSES LAKE. WASHINGTON 98837 Request for vendor use at Larson Playfield 1.Jojo's Java-UBI 602-363-003 2. Ground Zero Snow Cones-UBI 603-286-6046 3. Julie Waites Photography-UBI 605-512-433 4. Cornfusion (kettle corn/corn varieties) -UBI 5. Barbeque shack-Still looking for one with UBI Thanks for your time and cooperation Jody Haddican-President Moses Lake Babe Ruth August 17th_24 th. 2013 • Larson Playfield • Moses Lake, Washington 14 YEAR OLD BABE RUTH BASEBALL WORLD SERIES PO BOX 405, MOSES LAKE, WASHINGTON 98837 Moses Lake Babe Ruth baseball request the sign or banner below to be put up behind Larson playfield fence, along West Broadway Ave. This sign will be outside of ballpark ( southwest side) to promote this great event. It will let parents, players & spectators know, there at the right place. Sign will be taken down within a week of final world series game. Larson fP{ayfie{tl Nome of tie 14 yr old Babe Ruth World Series .JIlugust 17-24, 2013 August 17th_24th, 2013 • Larson Playfield • Moses Lake, Washington July 16, 2013 Honorable Mayor and Moses Lake City Council Dear Council Members UlNUW CIT Y OF HOSES LAKE Attached is an ordinance for the annexation of approximately 26 .23 acres located west of Randolph Road , north of Graham Road NE, and south of Tyndall Road NE. This is the first reading of the ordinance. If the Council adopts the first reading of the ordinance, a public hearing should be scheduled for the second reading of the ordinance. Respectfully sub . d JKG:jt City Manager 764-3701 · City Attorney 764-3703 -Community Development 764-3750 · Finance 764-3717 · Fire 765-2204 Municipal Services 764-3783 · Municipal Court 764·3701 · Parks & Recreation 764-3805 · Police 764·3887 · Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579 · Moses Lake, WA 98837-0244 · www.cityofml.com ORDINANCE NO. AN ORDINANCE ANNEXING PROPERTY COMMONLY KNOWN AS THE CARLILE ANNEXATION TO THE CITY OF MOSES LAKE, WASHINGTON, AND INCORPORATING THE SAME WITHIN THE CORPORATE LIMITS OF THE CITY OF MOSES LAKE THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The following described real estate, as shown on the attached map marked Exhibit A which by this reference is incorporated within this ordinance, situated in Grant County is hereby annexed to and incorporated in the City of Moses Lake : TaX# 7351 -That portion of the west one half of Section 27, Township 20 North, Range 28 East W.M., Grant County, Washington, described as follows : Beginning at a point 7213.41 feet North and 1375.71 feet East of the Southeast corner of Section 33, said Township 20 North, Range 28 East W.M., (whose Washington State Grid South Zone Coordinates are Y=674,047.08 X=2,298,909.20 and referred to U.S.C. to G.S. Station "Spad"whose Washington State Grid South Zone Coordinates are Y=676,911.66 -X=2,288,625. 74) said point being on the Westerly right-of- way line of a county road known as Randolph Road, this point being the True Point of Beginning; Thence North 17"17'29" East along the Westerly right-of-way line of said Randolph Road, a distance of 804.19 feet to a point hereby designated "A"; Beginning again at the True Point of Beginning; Thence North 72°41 '35" West, a distance of 678.80 feet; Thence North 1 7"18'40" East, a distance of 130.18 feet; Thence North 72°41 '20" West, a distance of 208.71 feet; Thence South 1 7"18'40" West, a distance of 130.20 feet; Thence North 72°41 '35" West, a distance of 604.87 feet; Thence North 1 7"09'40" East, a distance of 401.39 feet; Thence North 72°41 '35" West, a distance of 30 feet; Thence North 1 7"15'55" East to a point which bears North 72°41 '35" West of Point "A"; Thence South 72°41 '35" East, a distance of 1515 feet, more or less, to the hereinbefore designated Point "A", less road. Parcel #171016000 Total Acreage -26.23 acres Section 2. All property within the territory annexed shall hereinafter be assessed and taxed at the same rate and on the same basis as other property within the city. Section 3. The area annexed will be zoned H-I , Heavy Industrial. Section 4. That a copy of th is ord inance shall be filed with the Board of County Commissioners of Grant County, Washington. Section 5. This ord inance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on August 13, 2013. ATTEST: Bill J. Ecret, Mayor W. Robert Taylor, Finance Director APPROVED AS TO FORM Katherine L. Kenison , City Attorney 9147 NE TYNDALL RD PARCEL# 171016000 CURRENT USE: MISC COMMERCIAL GRANT COUNTY ZONE: URBAN HEAVY INDUSTRIAL ROW [ i Lot Outlines .... -_.. UGA BOUNDARY I,_.~ o 1OQ100 400 600 800 1.000 1.200 C::J CITY LIMITS Feet Cl OC o ~ .... <J) OJ z :<: Cl NE·,..----<-ROAD·7 NE ~ ROAD 6 NE (tty ~. MOSES LAKE W"'$H I N~'DM COMMUNITY DEVELOPMENT PLANNING DIVISION Date: 711612013 eMS July 17, 2013 Honorable Mayor and Moses Lake City Council Dear Council Membeffi CITY OF MOSES LAKE As requested by the City Council , provided is an ordinance amending 16.02.040 of the Moses Lake Municipal Code entitled "Unplatted Areas". The amendment to the ordinance accomplishes two things. First of all, it declares that the permission to build on unplatted property, if given , is personal and does not attach to the land or property. Secondly, the amendment adds language which allows the City Council to condition the issuance of a building permit on unplatted property on the installation or completion of utility, street, sidewalk, or other improvements. The proposed ordinance is presented to you for your consideration. This is the first reading of the ord inance. Respectfully submitted ~ ,~--~ ose "in '~i ·t M nager JKG:jt City Manager 764-3701 · City Attorney 764-3703 · Community Development 764-3750 · Finance 764-3717 · Fire 765-2204 Municipal Services 764-3783 · Municipal Court 764-3701 · Parks & Recreation 764-3805 · Police 764-3887 · Fax 764-3739 401 S Balsam St.· P.O. Drawer 1579 · Moses Lake, WA 98837-0244 · www.cityofml.com ORDINANCE NO. AN ORDINANCE AMENDING SECTION 1602.040 OF THE MOSES LAKE MUNICIPAL CODE TITLED "UNPLATTED AREAS" THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS: Section 1. Section 1602.040 of the Moses Lake Municipal Code titled "Unplatted Areas" is amended as follows: 16.02.040 Unplatted Areas: All requests to 9uild on un~lalted ~ro~erty nnay ge a~~roved only alter resolution fronn the City Council; exce~t that No building permit or other development permit shall be issued for any lot, tract or parcel of land divided in violation of Chapter 58.17 RCW or the platting ordinances and regulations of the city. No building permit or other development permit shall be issued for any unplatted property not otherwise permitted to be issued a building permit unless the citv council finds that the public interest will not be adversely affected by the issuance of such a permit, The standards to determine if the public interest will be adversely affected includes but is not limited to consideration of the installation or existence of adequate sewer and water, conformance to lot size requirements, existence of street, sidewalk and curb improvements, access to the site, all as respects the proposed building site and the surrounding area. The council may condition the issuance of a building permit on unplatted land on the installation or completion of such utility, street and sidewalk improvements or other conditions as the council upon recommendation of staff shall deem appropriate. The council shall make the grant of the privilege to build on unplatted land specific as to the proposed building activity and personal to the applicant, and such privilege shall expire if a building permit is not obtained within thirty days of the adoption of the resolution provided for herein. The council shall only direct the issuance of such a permit by a resolution of the council. t Ihe following construction is exempt from City Council resolution: A Remodeling of an existing, conforming building. B. Construction of a temporary structure. C. Fences D. Signs Section 2. Th is ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. Adopted by the City Council and signed by its Mayor on July _,2013. Bill Ecret, Mayor ATTEST: Robert Taylor, Finance Director APPROVED AS TO FORM: Katherine L. Kenison, City Attorney July 18,2013 TO: FROM: SUBJECT: City Manager For City Council Consideration Municipal Services Director Request to Connect to City Utilities Grant County Parcel Number 171039000 William Ohlhausen, Technical Director for Sonico Inc., requests permission to connect to the City's water and sewer systems to serve a two story facility that is planned to be constructed on a 5.72 acre parcel located immediately southwest ofthe intersection of Patton Boulevard and Randolph Road. The city's water and systems have adequate capacity. This parcel is within one- half mile of the city limits, and within the City of Moses Lake's UGA. Soncio Inc. is aware of the requirement to annex into the City This request is presented for Council consideration. Respectfully Submitted, A"4A\\~ Gary Harer, PEIPLS Municipal Services Director Gary Harer Municipal Services Director 321 South Balsam St. Moses Lake, W A Mr. Harer, Sonico Inc. is in the process of constructing a new facility at the Southwest comer of Patten Blvd. and Randolph Road and we a~e requesting to be connected to the City of Moses Lake water and sewer systems. This is outside the co'iporate limits of the city. We see from Russ Brown's e-mail to Bill Ohlhausen on July 24l!! that a written request is required to present this matter before the Moses Lake City Council. Please consider this the written notice. . . The area is parcel # 171039000 as S!lOWn in the accompanying Record of Survey. The structure is to be located in the NOI;Wlwest co~r of the property. Currently a two story facility is planned with dimensions to 116140' X 300' and the length running North to South. The estimated water and sewage usage will be similar to that of our current locations at: 6990 26lh Ave. Bldg. 429 Moses Lake 6998 26l!! Ave. Bldg. 408 Moses Lake These locations are serviced by the City of Moses Lake as noted in the accompanying bills , and we expect the immediate combined needs to be similar in usage at the newly constructed facility. The 6990 location is offices and the 6998 is the MRO (Maintenance, Repair and Overhaul) facility. The irrigation and fire suppression needs will increase the water requirement. These have not yet been determined. For the initial design phase, the urgent request from our architect is where to expect the locations of the incoming water and outgoing sewer might be. If you could send me a general location where it may be expected it would be helpful to the architect. Our thanks to Russ Brown for the prints of the area and listing the steps necessary to begin the connection procedure. If you need any additional information, please call me. Thank you, 'VV~o-~~ William Ohlhausen Technical Coordinator Sonico, Inc. 509-762-5586 RECEIVED JUL 03 2013 MUNICIPAL SERVICES DEPT ENGINEERING • CITY OF MOSES LAKE TerraScan MapSifter -Grant County Washington -Print ~f\clo\p'" 10(;0 ,\ ~ptI R>\ Hr Parcels Parcel 171039000 Owner Perdue, W B & J B Address Page I of 1 http://grantwa.mapsifter.comiPrintiLandscape.aspx?key=ee5cc90cebc748158e 1 e6d55e5d5... 7/16/2013 July 18,2013 TO: City Manager For City Council Consideration FROM: Municipal Services Director SUBJECT: Request to Connect to City Utilities 2147 West shore Drive -Grant County Parcel Number 141764000 Darci Counsell, requests permission to connect to the City's water and sewer systems to serve a residential home located at 2147 Westshore Drive without annexing the property to the City. She purchased the property and filed the deed last week. The city's water and systems have adequate capacity. This parcel is within one-half mile of the city limits, and within the City of Moses Lake's UGA. According to Resolution No. 2513 Section 3.B., the City Council must determine that it is impractical for the property owner to annex this property before approving his request. If approved, the property owners will be required to sign an extraterritorial agreement. This request is presented for Council consideration. R~p"'<fully S"bmi~ ~~~ Municipal Services Director Dear Gary, Thank you for visiting with me on Friday and taking the time to explain the process of working with the City of Moses Lake to access water and sewer and to initiate a territorial agreement. I appreciate you explanation as it put my mind at ease. Per our discussion I am sending you this e-mail to request that our lot be able to access and use both City of Moses Lake water and sewer for residential purposes. The lot parcel number is 14-1764-000 and the physical address is 2147 Westshore Dr NE, Moses Lake, WA 98837. Please do contact me if you have any question or concerns about my request. I do hope to be considered for the agenda at the next Chamber of Commerce meeting on July 23,2013 at 7:00pm. Kind regards, Darci Counsell 2513 Westshore Dr NE Moses Lake, WA 98837 (509) 793-3636 dcounsell@nctv.com 1 TelTaScan MapSifter -Grant County Washington -Print Page 1 of 1 Parcel 14 1764000 Owner Updegra\e Tr Etal, Clara M Address 2 147 NE WESTSHORE DR h"n·//a,·"n'w" m"n.iftp.r.com/Print/T ,andscaoe.asox?kev=66a0724ca8734bcb8a991977c6ea... 711812013 / .. Q/ ~ .... j.. a ell "" 0 {; ~ Qf "3 r--:r - ~.I __ --.J () o .,..,'- " ", !II / -¥ " ... / e " .-; / .... / (' r I -t" 1 ~ 1 U : ~ 1 1 1 I 1 1 1 1 1 1 1 1 -I 1 1 1 1 1 1 --------- " 1 ... 1 1 1 I 1 1 ..... , , , ------------- I 1 1 1 \\, .. -~.~ I 1 1 1 : ----, ~I 1 1 1 1 1 1 1 1 1 '-------------------~~~~~ Washington State Auditor Troy Kelley Director of State and Local Audit Chuck Pfeil (360) 902-0366 Chuck. Pfeil @sao.wa.gov Deputy Director Sadie Armijo (360) 676-2165 Sadie.Armijo @sao.wa.gov Audit Manager Juan Esparza (509) 662-0440 Juan.Esparza @sao.wa.gov Audit Supervisor Jake Santistevan (509) 662-0440 Jake.Santistevan @sao.wa.gov www.sao.wa.gov Twitter: @WAStateAuditor Meeting Agenda City of Moses Lake Exit Conference July 19, 2013 The purpose of our exit conference is to share the results of our independent audit and to provide a forum for open discussion. We are pleased to review our draft report and discuss other topics as listed below with you. • Financial statement audit report and other required communications • Recommendations not included in our audit reports • Report publication • Audit cost analysis • Your next scheduled audit • Customer service survey Preliminary audit results and recommendations were shared in detail with City management and personnel as they were developed during the audit. We would like to thank staff for their cooperation and timely response to our requests during the audit. We take seriously our responsibility of serving citizens by promoting accountability, fiscal integrity and openness in state and local government. We believe it is critical to citizens and the mission of the City that we work together as partners in accountability to prevent problems and constructively resolve issues. As such, we encourage your comments and questions. Financial Statement Audit Report Our draft financial statement report includes our opinion on the financial statements. It also includes our report on internal control over financial reporting and on noncompliance and other matters as required by Government Auditing Standards. An unmodified opinion will be issued on the financial statements, which means that we believe they are presented fairly, in all material respects. In relation to our report, we would like to bring to your attention: • There were no uncorrected misstatements in the audited financial statements. • Material misstatements in the financial statements corrected by management during the audit are summarized in the attached letter. • No significant deficiencies or material weaknesses in internal control over financial reporting were identified. • No instances of noncompliance were identified that could have a direct and material effect on the determination of financial statement amounts. Recommendations not included in the Audit Reports Management Letter The management letter communicates issues not significant enough at this time to include as a finding in our report. It is referenced in the report. • Financial Statement preparation Concluding Comments Report Publication Audit reports are published on our website and distributed via e-mail in an electronic. pdf file. We also offer a subscription service that allows you to be notified by email when audit reports are released or posted to our website. You can sign up for this convenient service at: www.sao.wa.gov/EN/News/Subscriptions Page 12 Audit Cost Analysis 2010 2011 2012 Accountability & Accountability & Financial Financial Financial Statements Statements Statements (estimate) Audit Cost $ 34,040 $ 35 674 $ 22,000 City's Total Expenses $ 33,496,589 $ 38,874,838 $ 35,214,567 Cost as % of Expenses 0.10 % 0.09 % 0.06 % Your Next Scheduled Audit Your next audit is scheduled to be conducted in 2014 and will cover the following general areas: • Accountability for Public Resources (2012 and 2013) • Financial Statement (2013) The estimated cost for the next audit based on the current billing rate is $43,500 plus travel expenses. This preliminary estimate is provided as a budgeting tool and not a guarantee of final cost. If expenditures of federal awards are $500,000 or more in any fiscal year, notify our Office so we can schedule your audit to meet federal single audit requirements. Federal awards can include grants, loans. and non-cash assistance such as equipment and supplies. Customer Service Survey An invitation to complete a customer service survey will be emailed to Robert Taylor, Finance Director. Your feedback is important to our commitment to continually develop and improve our audit process. This document and any attachments are intended for the information and use of management and the governing body. However, this document is a matter of public record and its distribution is not limited. Page 13 Management Letter City of Moses Lake January 1, 2012 through December 31, 2012 Financial Statement preparation The City prepares its financial statements in accordance with generally accepted accounting principles (GAAP). Part of the City's internal control structure is a detailed review of financial statements, schedules, and notes to ensure proper presentation and accuracy. However, this review was not sufficient to identify certain deficiencies on the City's 2012 statements. During our audit, we found the Finance Division did not identify a significant understatement of the Ambulance Fund's allowance for uncollectible account. In prior years, ambulance department employees reported receivables to the Finance Division net of the amount estimated to be uncollectible. However, in 2012, the City hired a third-party billing company to manage the Ambulance billing process. Financial information provided by this billing company did not report receivables net of amounts determined to be uncollectible. When preparing the financial statements, the City did not perform an independent assessment of the Ambulance's allowance for uncollectible account to ensure that it properly reflected amounts where collection was doubtful. As a result, Ambulance fund revenues and accounts receivable were overstated by $615,000. We recommend the City establish procedures to ensure Ambulance Fund balances are reasonable reflections of the results of operations. This should involve reviewing collection and write-off trends to ensure that the financial statements only report revenues and receivables that are collectible. July 17, 2013 TO: City Manager FROM: Assistant Finance Director lD ~ SUBJECT: Investment Report Attached is the Investment Report for the month of June, 2013 . cc: Finance Director Investment Report June,2013 Investment Investment Amount Interest Purchase Maturity Interest With Type Rate Date Date Earned Investments Outstanding Total Outstanding: $0.00 Investment Maturities Grant County Invest Pool Invest Acct 9,397,474.63 06/01/13 06/30/13 16,774.14 Wa. State Invest Pool Invest Acct 6,936,553.08 06/01/13 06/30/13 688.02 Total Maturities: 16,334,027.71 Investment Purchases Grant County Invest Pool Invest Acct 9,414,248.77 07/01/13 07/31/13 Wa. State Invest Pool Invest Acct 6,748,724.55 07/01/13 07/31/13 Total Purchases: 16,162,973.32 Investment Totals Beginning Balance' 16,334,027.71 Total Maturities 16,334,027.71 Total Purchases 16,162,973.32 Endinq Balance' 16162973.32 I Monthly Interest Earned 17462.16 , Beginning Balance = Total Outstanding + Total Maturities 'Ending Balance = Beginning Balance -Total Maturities + Total Purchases