01102012Dick Deane
David Curnel
Bill Ecret
MOSES LAKE CITY COUNCIL
Jon Lane
Mayor
Joseph K. Gavinski
City Manager
Jason Avila
Karen Liebrecht
Brent Reese
January 10, 2012 AGENDA
Sophia Guerrero, Executive Secretary
Civic Center -Council Chambers
7:00 p.m.
1. Roll Call
2. Pledge of Allegiance
3. Election of Mayor and Deputy Mayor
4. IDENTIFICATION OF CITIZENS WANTING TO DISCUSS AGENDA ITEMS
IDENTIFICATION OF CITIZENS WANTING TO DISCUSS NON-AGENDA ITEMS
5. PRESENTATIONS AND AWARDS -None
6. CONSENT AGENDA
A. Approval of Minutes -December 22, 2011
B. Resolution -Accept Alley and Utility Improvements -Northland Cable
7. COMMISSION APPOINTMENTS -None
8. CONSIDERATION OF BIDS AND QUOTES
A. VHF Narrowband Radio Equipment
9. PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS
A. Communication -Fence Regulations -522 S. Glenmore -Koehn
10. ORDINANCES AND RESOLUTIONS
A. Ordinance -Amend MLMC Chapter 13.08 Water & Sewer Connections -1" Reading
11. REQUEST TO CALL FOR BIDS
A. Division Street Lift Station Improvements -2012
B. Water Main Project -2012
12. REFERRALS FROM COMMISSIONS -None
13. OTHER ITEMS FOR COUNCIL CONSIDERATION
A. Authorization to Execute Agrmnts -Ambulance Billing Services -EF Recovery, LLC (tabled)
B. Authorization to Accept Proposals for Civic Center Coffee Shop Operation
C. Request to Appoint Council Member to Grant Transit Authority Board of Directors
14. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS
15. COUNCIL QUESTIONS AND COMMENTS
16. CITY MANAGER REPORTS AND COMMENTS
A. Ambulance Remount
Finance Municipal Services Police Chief Parks & Recreation Fire Chief Community Development City Attorney
Ronald Cone Gary Harer Dean Mitchell Spencer Grigg Tom Taylor Gilbert Alvarado Katherine L.
Kenison
MOSES LAKE CITY COUNCIL
December 22, 2011
DRAFT
Council Present: Jon Lane, Dick Deane, Karen Liebrecht, David Curnel, Bill Ecret, Richard Pearce,
and Brent Reese
The meeting was called to order at 5 p.m. by Mayor Lane.
PLEDGE OF ALLEGIANCE: Mr. Pearce led the Council in the pledge of allegiance.
PRESENTATIONS AND AWARDS -None
CONSENT AGENDA
Minutes: The minutes of the December 13, 2011 meeting were presented for approval.
Approval of Claims, Prepaid Claims, Checks. and Payroll: Vouchers audited and certified by the
Finance Director as required by RCW 42.24.080, and those expense reimbursement claims,
certified as required by RCW 42.24.090, have been recorded on a listing which has been made
available to the Council for approval and is retained for public inspection at city hall. As of
December 22,2011 the Council does approve for payment claims in the amount $76,751.19;
prepaid claims in the amount of $24,057.73; and claim checks in the amount of $3,018,479.84;
Action Taken: Mr. Ecret rnoved that the Consent Agenda be approved, seconded by Mr. Reese,
and passed unanimously. .
COMMISSION APPOINTMENTS
PLANNING COMMISSION
Mayor Lane requested confirmation of the re-appointment of Charles Hepburn to the Planning
Commission.
Action Taken: Mr. Pearce moved that the re-appointment of Charles Hepburn to the Planning
Commission be confirmed, seconded by Mr. Deane, and passed unanimously.
CONSIDERATION OF BIDS AND QUOTES: None
PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS -None
ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND 2011 BUDGET -2ND READING
An ordinance was presented which amends the 2011 budget.
The ordinance amending the 2011 budget for the City of Moses Lake, Washington was read by title
only.
Action Taken: Mrs. Liebrecht moved that the second reading of the ordinance be adopted,
seconded by Mr. Reese, and passed unanimously.
CITY COUNCIL MINUTES: 2 December 22, 2011
ORDINANCE -AMEND 2011 BUDGET -SINGLE READING
An ordinance was presented which amends the 2011 budget.
The ordinance amending the 2011 budget for the City of Moses Lake, Washington was read by title
only.
Action Taken: Mr. Reese moved that an emergency be declared and the ordinance be adopted on
a single reading, seconded by Mrs. Liebrecht, and passed unanimously.
ORDINANCE -FRANCHISE -U. S. SPRINT -2ND READING
An ordinance was presented which grants a franchise to U. S. Sprint Communications Co. to
operate and maintain a cable system in the City of Moses Lake.
The ordinance granting to US Sprint Communications Company, a New York General Partnership,
its successors or assigns, a franchise to own, operate, and maintain a buried communications
system and maintain that portion of right-of-way to city standards above and around the
communications system was read by title only.
Action Taken: Mr. Ecret moved that the second reading of the ordinance be adopted, seconded
by Dr. Curnel, and passed unanimously.
ORDINANCE -GARBAGE COLLECTION -2ND READING
An ordinance was presented which reduces the rate for a 4 yard dumpster one time a week to
encourage customers to use this service rather than a 2 yard dumpster four times a week.
The ordinance establishing charges for garbage collection was read by title only.
Action Taken: Mr. Deane moved that the second reading of the ordinance be adopted, seconded
by Dr. Curnel, and passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
AMBULANCE BILLING CONTRACT
Authorization was requested for the City Manager to sign a Business Association Agreement and
an EMS Billing Services Agreement with EF Recovery, LLC for ambulance billing services.
There was some discussion by the Council and it was pointed out the EF Recovery is from Gig
Harbor and there were no bid amounts provided.
Joseph K. Gavinski, City Manager, stated that it is a professional services agreement, not a bid,
and the actual costs were similar for all three companies, so cost was not the deciding factor.
Ron Cone, Finance Director, stated that it was felt by staff that the best option for the City was EF
Recovery based on a number of considerations.
Corbin Moberg, Omni Staffing Services, Inc., 704 W. Third, stated that they have been in business
CITY COUNCIL MINUTES: 3 December 22, 2011
in Moses Lake since 1998. The services include providing medical staff throughout the region and
ambulance billing. He mentioned that they are familiar with the ambulance billing system being
used by the City. He enumerated the requirements and their ability to meet those requirements.
There was considerable discussion by the Council and staff was requested to review the matter.
Action Taken: Mrs. Liebrecht moved that the matter be tabled, seconded by Mr. Pearce, and
passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
PRESENTATION -PEARCE
Mayor Lane presented a plaque to Richard Pearce for his 20 years of service on the Council.
CITY MANAGER REPORTS AND COMMENTS
REIMBURSEMENTS 2011
Joseph K. Gavinski, City Manager, provided the increase in the water, sewer, storm water, and
street reimbursements. These amounts are increased each year by the January to January CPI.
CIVIC CENTER AGREEMENTS
Joseph K. Gavinski, City Manager, provided a rough draft of the Facilities Request and Agreement
and the Civic Center Use Policy for the Civic Center building.
OATH OF OFFICE
Ron Cone, Finance Director, administered the oath of office tothe new Council members -Jason
Avila, Jon Lane, and Dick Deane.
The regular meeting was adjourned at 5:50 p.m.
ATTEST Jon Lane, Mayor
Ronald R. Cone, Finance Director
January 3,d, 2012
TO: City Manager
For City Council Consideration
FROM: Municipal Services Director
SUBJECT: ACCEPT ALLEY AND UTILITY IMPROVEMENTS
NORTHLAND CABLE -254 NORTH FIG STREET
The attached resolution is presented to the City Council for acceptance of alley and utility
improvements, lying in dedicated right-of-way or easements. These improvements have been
constructed in accordance with the City of Moses Lake's Street and Utility Standards.
The attached resolution and site plan is attached for council consideration.
h:fill1Y rub""): ~
Gary G. H:l/PLS
Municipal Services Director
GH:tv
encl.
cc: AMSD/City Engineer
Development Engineer -Russell Brown
RESOLUTION NO. 3.271
A RESOLUTION ACCEPTING ALLEY AND UTILITY IMPROVEMENTS FOR
MUNICIPAL USE NORTHLAND CABLE -254 NORTH FIG STREET
Recitals:
I. Alley and Utility improvements, lying in dedicated right-of-way or easements, are in
place and connected to the City of Moses Lake's street and utility systems located at 254
Fig Street.
2. Said alley and utility improvements have been installed in accordance with the City of
Moses Lake's Community Standards, such facilities being completed in December 2011.
3. RCW 35.91.030 indicates that public street and utility facilities, which are developer
installed should be accepted by the City of Moses Lake upon completion if the facilities
are built to city standards.
Resolved:
1. The City Council of the City of Moses Lake accepts the alley and utility improvements
as facilities ofthe City of Moses Lake and as such will charge for use of facilities as
authorized by ordinance.
2. After January 10th , 2014, all further maintenance and operation cost of said street and
utility improvements, shall be borne by the City of Moses Lake, as provided by city
ordinance.
ACCEPTED by the City Council on January 10th, 2012.
Jon Lane, Mayor
ATTEST:
Ronald R. Cone, Finance Director
MEMORANDUM
TO:
FROM:
CITY OF MOSES LAKE
DEVELOPMENT ENGINEERING DIVISION
December 21,2011
Municipal Services Director
Development Engineer, Russell 1. Brown9-v7
RE: NORTHLAND CABLE -254 NORTH FIG STREET
ALLEY IMPROVEMENTS
ACCEPTANCE BY THE CITY COUNCIL
. .
The alley improvements reconstructed in conjunction with the new Northland Cable office at 254
North Fig Street are complete and may be presented to City Council for acceptance.
F or reference the improvements consisted of reconstructing the curb cut on Third Avenue that
provides access to the alley, constructing new storm drain infrastructure within the alley, paving,
and striping the alley.
The Northland office is a very nice commercial business addition to this area.
A site plan is attached.
If you have any questions or require any additional information please contact me at your earliest
convemence.
cc: Building Official
Public Works Superintendent
Street Supervisor
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PARCEL:
OWNER:
ADDRESS:
NOTES: ,\,',-II!
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ADDRESS AND
ZONING MAP
2011
STREET STREET NAMEI
c:=J LOTS
fZZI NEW PARCELS
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PENNST
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. . . COUNTY
W. . E INFO UPDATED
.. MAY 20, 2011
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100 200
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MOSES l.AKE
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Lo>lOrdin'Irlce: 2607
January 4, 2012
TO: City Manager
For City Council Consideration
FROM: Municipal Services Director
SUBJECT: Consideration of Bids
VHF Narrowband Radio Equipment
Staff opened bids on December 15 for the VHF Narrowband Radio Equipment. The bids
included 30 vehicle radios, 21 handheld radios, and 3 office base stations.
The following two bids were received:
Vendor
Day Wireless Systems
Moses Lake
Spectrum Communications
Moses Lake
Make
Motorola
Kenwood
Total Bid With Tax
$17,418
$22,879
Staff recommends Council to award the VHF Narrowband Radio Equipment contract to Day
Wireless Systems in the amount of $17,418.
)::IY surum;: ~~
Gary Harer::ls
Municipal Services Director
January 3, 2012
To:
From:
Subject:
Municipal Services Director
For City Council Consideration
Public Works Superintendent
Bid Tabulation for VHF Narrowband Radio Equipment
Bid Number 519-2011-12
The FCC is requiring VHF two-way communication radios to transmit in narrowband operation. The
deadline is January 1, 2013.
Radios were inventoried for Public Works, Engineering, Parks and Recreation, and Community
Development. Thirty (30) mobile radios, twenty-one (21) portable radios, and three (3) base station
radios cannot operate in the VHF narrowband frequencies and must be replaced.
We advertised the VHF Narrowband Radio Equipment bid in the Columbia Basin Herald on December 1,.
2011.
Two (2) local radio dealers and one (1) in Chehalis, Washington requested bid specification documents. /
Bids were opened on December 15, 2011. We received two (2) bid proposals. Amounts have been
rounded to the nearest dollar for this bid tabulation.
Vendor
Day Wireless Systems
Moses Lake, Wa
Spectrum Communications
Moses Lake, Wa
Make
Motorola
Kenwood
Total Price with Tax
$17,418
$22,879 .
Staff's estimate was $31,000. The estimate was made in 2011 for budget purposes pridr to receiving all
the radio information from the various departments. Equipment Rental plans to install the radios
throughout the year. However, should the daily work load interfere, some of the residual funds may be
needed for outside help with the installation.
Staff recommends awarding Bid 519-2011-12 "VHF Narrowband Radio Equipment" to Day Wireless
Systems for the amount of $17,418 including tax.
cc Equipment Rental Supervisor
December 8, 2011
TO: City Manager for Council Consideration
FROM: Community Development Director
SUBJECT: Communication -Caleb Koehn
Attached is a letter from Caleb Koehn requesting time before the City Council to discus our
Code Enforcement Notice to Correct issued October 24, 2011. The Notice to Correct was
issued by Code Enforcement Officer Harden after investigating a citizen complaint
regarding fences and fence heights in the area. It was determined by Code Enforcement
that the fence at the Koehn residence, 522 S. Glenmoor, was not in compliance with
Zoning Code requirements. The fence was installed without benefit of a building permit
as well.
I have attached the Notice to Correct issued by Code Enforcement Officer Harden. Staff
is prepared to discus the Notice issued on October 24,2011 as well as the letter submitted
by Mr. Koehn.
Respectfully submitted
~
Gilbert Alvarado
Community Development Director
GA:jt
m ::: ~ '" M M
'" '" N ~ '" M M
o 100
Feet
~
200
0.3 0.6 -Miles
522 S GLEN MOOR DRIVE
NUISANCE ABATEMENT
CITY LIMITS
UGA BOUNDARY
STREET NAMES
LOTS
LAKE
522 GLENMOOR DR
HOSES lAKE
CITY OF MOSES LAKE
COMMUNITY DEVELOPMENT
PLANNING DIVISION
\
-,..... --
NOTICE TO CORRECT
UNSAFE OR UNLAWFUL
CONDITION
DATED:
ISSUED TO:
10/24/2011
Caleb & Chrissy Koehn
522 S Glenmoor
Moses Lake, WA 98837
LOCATION OF UNLAWFUL CONDITION: 522 S Glenmoor, Moses Lake, W A 98837
DESCRIPTION: Pennit needed for a fence
Moses Lake Municipal Code Section No.: 12.28.010A Fencing pennit
As owner,agent,lessee, other person occupying or having charge or control of the building, lot or premises at 522 S
Glenmoor, you are hereby notified thatthe undersigned, pursuant to Chapter 12.28.010A of the Moses Lake
Municipal Code, has determined that there exists upon or adjoining said premises the following conditions:
Pennit needed for a fence
This is contrary to the provisions of the Moses Lake Municipal Code Section number 12.28.010A
12.28.010A A fence pennit is required in accordance with Title 18 (Zoning Ordinance) of the Moses Lake
Municipal Code prior to construction of any fence.
You are notified to correct said condition to the satisfaction of the undersigned within 10 days of the date of this
notice. If you do not correct the condition within the specified time period, a notice and order to correct the
condition will be issued to you, which can result in a penalty being imposed.
CORRECTION REQUIRED:
Obtain a fence pennit for the fence
I would like to thank you in advance for your cooperating efforts. If you have questions or need clarification on
any of the above-mentioned items, please give me a call at 509-766-3746 or come see me at City Hall.
Sincerely,
Clair W Harden
Code Enforcement Officer I
charden@cityofinl.com
Contacted Kaleb Koehn on 11/14/11, he did not get the notice to correct and was advised to get a
permit for the fence he installed. He said he would get on and was given another ten days to do so.
11/17/11 Caleb wanted to contact City Council to see about a variance until the street comes
through, then he could change it. Told him to write a letter to Council and see what they can advise.
Advised him to have the letter in next Tuesday to get on the next council meeting.
January 4, 2012
TO:
FROM:
SUBJECT:
City Manager
For City Council Consideration
Municipal Services Director
Ordinance -Amend MLMC 13.08 -Water and Sewer Connections -
First Reading
Attached is an ordinance that amends Moses Lake Municipal Code 13.08, entitled "Water and
Sewer Connections". The City installed the sewer main within Kinder Road between Miller
Street and Stratford Road and then established a reimbursement in 1987. This amendment
deletes the reimbursement for the residential properties along this section of Kinder Road. The
intent is to treat these residents the same as the residents who were provided sewer service in last
year's Longview Sewer Construction Proj ect.
This ordinance is presented for Council consideration. This is the first reading of the ordinance.
"~;k~~
Gary Harer, PEIPLS
Municipal Services Director
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 13.08 OF THE MOSES LAKE MUNICIPAL CODE
ENTITLED "WATER AND SEWER CONNECTIONS"
THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON ORDAINS AS FOLLOWS:
Section 1. Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections" is
amended as follows:
13.08.168
A.
Sewer Connection Charges -Central Drive, Kinder Road, and Stratford Road: Sewer service
connection charges in Sections 10, 14, and 15, Township 19 North, Range 28 East
Willamette Meridian installed by the City of Moses Lake under the Stratford Road Sewer
Contract, shall be reimbursed by the property owner upon property subdivision or upon
request to connect to city sewer. The reimbursement shall be a portion of the regular permit
fee for sewer services as required by ordinance.
The square foot permit fee shall be deposited to the 477 fund and the remaining portion of
the permitfee shall be placed in the City of Moses Lake sewer revenue fund. The connection
charge shall be assessed against the following properties at a rate of $0.1168 per square
foot.
Section 15, Township 19 North, Range 28 East, Willamette Meridian:
Tax#41 08 -a portion ofTract 5, Park Orchard Tracts, Grant County, Washington, according
to the plat thereof filed December 7, 1914, described as follows: commencing at the
northeast corner of Tract 5, thence north 89° 19'30" west along the north line of Tract 5 a
distance of 260.01 feetto the true point of beginning; thence south 00°14'36" west a distance
of 11 0.00 feet; thence south 14 °28'47" east a distance of95.21 feet; thence south 00°56'08"
west a distance of 166.72 more or less to the northerly right of way line of Secondary State
Highway No. 11-G which point shall be known in the description as Point "A". Beginning
again at the true point of beginning and running north 89° 19'30" west a distance of 300.00
feet; thence south 00°14'36" west a distance of 238.72 feet more or less to the northerly right
of way line of Secondary State Highway 11-G; thence southeasterly along the northerly right
of way line of Secondary State Highway 11-G to Point "A" herein above referred to. Less the
following described parcel:
Beginning at the northeast corner of said Tract 5, Park Orchard Tracts; thence north
89°19'30" west along the north line of said Tract 5 a distance 560.01 feet; thence
south 00°14'36" west a distance of 1 00.00 feet to the true point of beginning; thence
south 89°19'30" east a distance of 30.00 feet; thence south 00°14'36" west a
distance of 1 0.00 feet; thence north 89° 19'30" west a distance of 30.00 feet; thence
north 00°14'36" east a distance of 10.00 feet to the true point of beginning.
Tax #10506 - a portion of Tract 5, Park Orchard Tracts, Grant County, Washington,
according to the plat thereof filed December 7, 1914, described as follows: commencing at
the northeast corner of Tract 5, thence north 89° 19'30" west along the north line of Tract 5
a distance of 260.D1 feet; thence south 00° 14'36" west a distance of 110.00 feet to the true
point of beginning; thence south 89° 19'30" east a distance of 120.00 feet; thence south
00°14'36" west a distance of 91.90 feet; thence north 89°19'30" west a distance of 95.80
feet; thence north 14°28'47" west a distance of 95.21 feet to the true point of beginning.
Tax #9406 - a portion ofTract 5, Park Orchard Tracts, Grant County, Washington, according
to the plat thereof filed December 7, 1914, described as follows: commencing at the
northeast corner of Tract 5, thence north 89° 19'30" west along the north line of Tract 5 a
distance of 260.01 feet; thence south 00°14'36" west a distance of 11 0.00 feet; thence south
89°19'30" east a distance of 120.00 feet; thence south 00°14'36" west a distance of 91.90
feet to the true point of beginning; thence south 00°14'36" west a distance of 206.17 feet
more or less to the northerly right of way line of Secondary State Highway No. 11-G; thence
northwesterly along the northerly right of way line of said highway north 6r25'31" west a
distance of 105.74 feet; thence north 00'56'08" east a distance of 166.72 feet; thence south
89'19'30" east a distance of 95.80 feet to the true point of beginning.
B. The front foot permit fee shall be deposited to the 477 fund and the remaining portion of the
permit fee shall be placed in the City of Moses Lake sewer revenue fund. The connection
charge shall be assessed against the following properties at a rate of $27.026 per front foot
of the property as it fronts on the sewer line:
1. Section 15, Township 19 North, Range 28 East Willametle Meridian:
Tax #3596 -that portions of Tracts 4, 5, and 6 of Park Orchard Tracts, as per plat
filed December7, 1914, records of Grant County, Washington, described as follows:
beginning atthe southeast corner otTract 4, thence north 89'08'55" west, along the
south line of Tract 4, a distance of 327.00 feet to the true point of beginning; thence
continuing north 89'08'55" west, along said south line, a distance of 803.40 feet to
the westerly line of Tract 4; thence north 8'49'36" east, along the westerly line of
Tract 4, and said westerly line extended, a distance of 1076.90 feet to the southerly
line of Secondary State Highway No. 11-G, as conveyed to the State of Washington,
by deed dated February 9,1954, filed March 26,1954 as File No. 219201; thence
south 67'25'31" east, along said southerly line, a distance of 837.66 feet; thence
south 22'34'29" west, along said highway, a distance of 100.00 feet; thence south
67'25'31" east, along said highway, a distance of 100.27 feet, to a point 140 feet
west of the east line of Tract 4, measured at right angles thereto; thence south
0'14'29" west, along a line drawn parallel to and 140 feet west of the east line of
Tract 4, a distance of 489.80 feet; thence north 89'45'31" west 187.00 feet; thence
south 0'14'01" west 134.67 feet to the true point of beginning; together with an
easementfor ingress and egress over that portion otTract 4 of Park Orchard Tracts
described as follows: beginning at the southeast corner of Tract 4, thence north
0'14'29" east, 138.16 feet, to the true point of beginning; thence continuing north
0'14'29" east 60.00 feet; thence north 89'45'31" west 140.00 feet; thence south
0'14'29" west 60.00 feet; thence south 89'45'31" east 140.00 feet to the true point
of beginning.
Tax #3683 - a portion of the northeast 1/4 of Section 15, Township 19 North, Range
28 EastWiliamette Meridian, described as follows: beginning atthe northeast corner
of Section 15, thence 1362.35 feet south 00'14'29" west along said section line;
thence 1160.40 feet north 89'08'55" west along the southerly line of Tract 4, Park
Orchards Tracts to the true point of beginning; thence 1076.90 feet north 08'49'36"
east to the southerly line of the state highway; thence 476.97 feet south 33'21'24"
west; thence 747.62 feet south 28' 1 0'09" west; thence 450.00 feet south 89'08'55"
east to the true point of beginning, containing 5.879 acres, more or less, subject to
easements and reservations of record.
Tax #4330 - those portions of Tract 5 and 6 of Park Orchard Tracts as per plat
recorded on page 36 of Acreage Plat Book, records of Grant County, Washington,
described as follows: beginning at the northeast corner of Tract 5; thence north
89' 19'18" west along the north line otTract 5, a distance of 560 feetto the true point
of beginning; thence south 0' 14'29" west, a distance of 245 feet, more or less, to a
point on the north boundary line of Secondary State Highway No. 11-G, this point
being hereby designated point "A", beginning again at the true point of beginning;
thence north 89'19'18" west, a distance of 278.99 feet; thence south 0'14'29" west
to the northerly boundary line of Secondary State Highway No. 11-G; thence
southeasterly along said right-of-way line a distance of320 feet, more or less, to said
point "AI!.
Taxi;!3810 a pareel of land in Traet 5 of Parll Orehareis Traets as reeordeei on Pa§e
36 of tl Ie Aerea§e Plat Booll, Grant Go~"ty, Wasl lin§ton Reeoreis, eieseribeei as
folloovs: be§innin§ at tl Ie northeast eorner 51 Traet 5; thenee north 89'19'18" "est
alon§ the north line ofTraet 5 a eiistanee of260.01 feetto the tF~e point ofile§innin§;
thenee so~th 0'14'29" .test 110.00 feet, thenee north 89'19'18" west 60.00 feet;
tAeRee RaFlA 0°14'29" east 110.00 fael; IAeliee saulA 89°19'18" easlalaR§ IAe RoFlA
liRe of Trael 5 a dislaRee of 60.00 faella II Ie IFue l"aiRI of be§iRRiR§.
Tax #3539 al"aFeel of laRd iR TFael5 of PaFI( OFeAaFds TFaels as FeeaFded OR Pa§e
30 of Ille AeFea§e Pial Baal(, OraRI Gaunty, 'NasAiR§leR ReeaFds, deseFibed as
fallaovs: be§iRRiR§ allAe RaFlAeasl eaFReF of Trael 5; IAeRee RaFlA 89° 19'18" wesl
alaR§ IAe neFlA liRe afTFael5 a dislaRee of 140.01 feello IAe IFue I"eil II of be§iRRiR§;
tAeRee soulA 0° 14'29" wesl11 0.00 fael; IlieRee RoFlA 89° 19'18" .. esl 00.00 feel;
IAeRee RaFlA 0°14'29" easl11 0.00 feel; IAeliee seulA 89° 19'18" easlaloR§ IAe RoFlA
line of Trael5 a disl~!ligee af GO.09 fael to tl Ie tFue l"aiRt of be§iRRiR§.
Tax#1890 -beginning at the northeast corner ofTract 5, Park Orchard Tracts as per
platthereoffiled December 17, 1914, records of Grant County, Washington; thence
a distance of 175.40 feet, south 00°14'29" west, along the east line of Tract 5;
thence a distance of 140.00 feet, north 89°45'31" west, thence a distance of 170.50
feet, north 00° 14'29" eastto the north boundary line ofTract 5; thence a distance of
140 feet, south 89°20'00" east, along the north line of Tract 5 to the point of
beginning.
Tax # 12200 - a portion ofTract 5, Park Orchard Tracts, Grant County, Washington,
according to the recorded plat thereof described as follows: commencing at the
northeasterly corner ofTract5 and running thence 175.40 feet south 00°14'29" west
to the point of beginning; thence running 140 feet north 89°45'31" west; thence
running south 155.57 feet south 00°14'29" west; thence running 40 feet south
89°45'31" east; thence running 50 feet north 00°14'29" east; thence running 100 feet
south 89°45'31" eas~ thence running 105.57 feet north 00°14'29" east to the point
of beginning.
Tax #1220G - a portion ofTract 5, Park Orchard Tracts, according to the plat thereof
recorded in Acreage Plats, page 36, records of Grant County, Washington, lying
northerly of the right-of-way of Secondary State Highway No. 11-G as conveyed to
the State of Washington by deed dated January 27, 1954, recorded March 26, 1954,
under Auditor's File No. 219203, described as follows: beginning at the northeast
corner of Tract 5 of Park Orchard Tracts, according to the plat thereof recorded in
Acreage Plats, page 36, records of Grant County, Washington; thence south
00°14'29" west a distance of 281.03 feet along the east line of Tract 5 to the true
point of beginning; thence north 89°45'31" west a distance of 1 00 feet; thence south
00°14'29" west a distance of 50 feet; thence north 89°45'31" west a distance of 40
feet; thence south 00°14'29" west a distance of76.98 feet, more or less to a point
on the northerly right-of-way line of State Highway No. 11-G, as conveyed to the
State of Washington by deed dated January 27,1954, recorded March 20,1954,
under Auditor's File No. 219203; thence south Or25'31" east along said right-of-way
line a distance of 87.70 feet to a point 75 feet northeasterly, when measured at right
angles from Highway Engineers Station 165+25; thence north Or34'29" east a
distance of 03.79 feet to an intersection with the east line of Tract 5; thence north
00° 14'29" east along the east line of Tract 5 to the true point of beginning.
2. Section 10, Township 19 North, Range 28 East Willamette Meridian
LaR§. ie .. Traets, Blael( 1, Lot 10
LOR§view TFaets, Bloel( 1, Lot 11
Tax #1899 a l"aFliel9 aHAe soutl,east 11-4 ef SeelieR 10, Te .. Rsl iiI" 19 NaFlA, RaR§e
28 East VVillaRget!e MeFidiaR, OFaRt GauRt~, WasI9iR§teR, deseFibecJ as fallows:
be§iRRiR§ at tAe sautAeast eameF of Seetiol9 10, tAeRee 389 faet .. esteFI)' alal9§ the
seutA bOURdaFj Iii Ie of SeeliaR 10 to ti,e tFue l"aiRt of be§iRRiR§; tl,e, lee eaRtiRuiR§
00 faet .... esleFI~ aloli§ said bauRcJaFj liRe; tAeRee 130 feet ROFlheFI~ OR aliRe l"aFaliel
,.itA tAe east bouRcJaFj liRe of Seetiali 10; II,eRee 00 feet easleFI~ ali a liRe l"aFaliel
"ill I II Ie south bOURdary liRe of SeelioR 19; II,eRee 130 fael saulAeFly 019 a liRe
l5aFaliel ,vilA IAe east baUl9daFj liRe of SeetiaR 10 to IAe I"oifll of be§iRfliR(j, exeel"l
Fi§hl of .. a~ feF eauRty Faads.
Tax ;\\1389 tliat ~eFlieA ef tlie se~tlieast 114 ef tlie se~tlieast 11-4 ef SeetieA 10,
TevoAslii~ 19 ~~eFlIi, RaAge28 EastWiliaffielte MeridiaA, OraAt Ge~Atf, WasliiA9teA,
deseribed as fellews: be9illAiA9 at tlie se~tlieast eemer ef SeetieA 10; tlieAee a
distaAee ef 320.00 feet, AeFlIi 89°20'00" west aleA9 tlge se~tli IiAe ef SeetieA 10;
IlieAee a dislaMee ef 30.00 feel, AeFlIi 00°28'20" easl, Ie tlge Ir~e ~eiAt ef be9iAAiA9;
II leAee eeAtiA~iA9 a dislaAee ef 1 00.00 feel MeFlI9 00°28'20" easl; tReAee a distaAee
ef60.00 feel, MeFlIi 89°20'00" wesl, ~arallelle llie se~tR liAe elllge se~llieast ~~aFler
ef SeetieA 10; IlieAee a dislllAee ef 100.00 feet se~119 00°28'20" ,(est; IlieAee a
dislaAee ef 60.00 leet, se~tli 89°20'00" east, ~arsllel te tlie se~11i IiAe te tlie
3e~IRea31 tl~aFler ef Seetiem 10 Ie llie tr~e peiAt ef be>)iAI,i,,>}.
Tax ;\\1624 a traet ef laAd iM tlie se~tl least 114 ef tlie se~tReast 1/4 ef SeetieA 10,
TewAsl tip 19 NeFlR, RaAge 28 EastWiliaffielte MeridiaA, OraAI Ge~Aty, WasliiA9teA,
deseribed as felle"s: be9iMAiA9 at tlie se~llieast eemer ef Seeliel I 10; tl,eAee
r~AAiA9 AeFlR 89°20'00" I<est, a distaAee ef260 feet; tlieAee r~AAiA9 MeFlh 00°28'20"
east a elistaAee ef30 feelle tRe Ir~e ~eiAt ef be9iAAiA9, tlieAee AeFlR 00°28'20" easl,
a elislaAee el1 00 leel; IlieAee MeFlI I 89°20'00' wesl, a elistaAee ef 60 feet; tlieAee
se~11i 00°28'20" west, a elistaAee ef 100 feet; tlieAee se~tli 89°20'00" east, a
distaAee ef 60 feet te llie Ir~e ~eiAt ef be>}iAAiA9.
Tax ;\\1625 iA llie se~tReasI11-4 efllie se~llleast 1/4 iA SeelieA 10, Te"Aslii~ 19,
RaA>}e 28, Easl Willal"elte MerieliaA, ffieFe paFlie~larl) eleseribeel as felle"s:
be9iAAiA9 altRe se~tlieast eemer ef SeetieA 10; tReAee MeFlR 89°20'00" ,(est a
distaAee ef 200 feet; tlieAee AeFlIi 00°28'20" east a elistaAee ef 30 feet te tlie tr~e
~eiAt ef be9iAAiA9; tlieMee AeFlR 00°28'20" east 100 feet; tlieAee IleFlR 89°20'00"
west a elislaAee ef 60 feet; IReAee se~tR 00°28'20" west a elislaAee ef 100 feet;
Ilgel lee se~tR 89°20'00' east a elistaAee ef 60 feet te tRe tr~e ~eiAt ef be9iAAiA>).
Tax ;\\1900 aMei ;\\1901 a peFlieA ef tlie setlilieast 114 ef SeetieA 10, Te"Asliip 19
NeFlI I, Ral'ge 28 East Willaffielte MerieliaA, Orsllt Ge~1 Ity, VVasliiA9teA, eleseribeel
as felle"s: be9iAAiA9 at tlie se~llieast eerAer ef SeetieA 10; tlieAee 80 feet "esterl)
aleA9 tlie se~tl' betlAeiary IiAe ef said seetieA te llie tr~e ~eiAt ef be9iAAiA>}; tlieAee
eel'tiA~iA9 120 feet "esterl) aleA9 saiel be~1 lelaF) liAe; IlieAee 130 feet MeFlllerl) Ie
a liAe ~arallel "itli tRe east be~1 IdaF) liMe ef Seetiel11 0; tlieAee 120 feet easterly eA
a liAe parallel witl I tl Ie se~tI I be~AelafJ liAe ef SeetieA 10; tl,eAee 130 feet se~tl lerl)
eA a lille parsllel "itR tRe east be~AdaF) IiAe ef saiel seetiell te tlie trtle ~eillt ef
be>}iAAiA9· .
Tax #1262 - a tract of land in the southeast 1/4, of the southeast 1/4, of the
southeast 1/4 of Section 10, Township 19 North, Range 28, East Willamette
Meridian, described by metes and bounds as follows: commencing at the southeast
corner of Section 10; thence northerly on the east line of Section 10 a distance of 30
feet to the westerly line of the county road; thence west parallel to the south line 30
feet along the east line of said section; thence northerly parallel with the east line of
said section a distance of 100 feet; thence westerly parallel with the south line of
Section 10 a distance of 50 feet; thence southerly parallel with the east line of
Section 10 a distance of 1 00 feet; thence on the north line of the county road running
along the south line of Section 10; thence easterly parallel with the south line a
distance of 50 feet to the true point of beginning.
3. Section 14, Township 19 North, Range 28 East Willamette Meridian,
Tax #6579 -that portion of the northwest 1/4 of Section 14, Township 19 North,
Range 28 East Willamette Meridian, Grant County, Washington, described as
follows: beginning at the northwest corner of Section 14; thence south 0°14'10"
west, along the west line of said section, 30 feet; thence south 89°47'50" east
parallel to the north line of said section, 30 feet to the true point of beginning; thence
south 89°47'50" east 397 feet; thence south 0°14'10" west 180 feet; thence north
89°47'50" west 127 feet; thence north 0 °14'1 0" east 30 feet; thence north 89 °47'50"
west 270 feet; thence north 0°14'10" east 150 feet to the true point of beginning.
Tax #7745, Parcel 1 -that portion of the northwest 1/4 of the northwest 1/4 of
Section 14, Township 19 North, Range 28 East Willamette Meridian, Grant County,
Washington, described as follows: beginning at the northwest corner of Section 14;
thence south along said section line, a distance of 180 feet to the true point of
beginning; thence east, a distance of 300 feet parallel to the north line of said
section; thence south, a distance of 200 feet parallel to the west line of said section;
thence west, a distance of 300 feet parallel to the north line of said section; thence
north, a distance of 200 feet along the west line of said section to the true point of
beginning.
Tax #7745, Parcel 2 -that portion of the northwest 1/4 of Section 14, Township 19
North, Range 28 EWM, Grant County, Washington, being and lying north of
Washington State Highway No. 17, formerly known as Highway 11-G and lying
southwesterly of the 100 foot wide railroad spur line right-of-way as described in
instrument recorded February 15, 1972, under Auditor's File No. 573624; except,
beginning althe northwest corner of Section 14; thence south along said section line,
180 feet to the true point of beginning; thence east, a distance of 300 feet, parallel
to the north line of said section; thence south, a distance of 200 feet parallel to the
west line of said section; thence west, a distance of 300 feet parallel to the north line
of said section; thence north, a distance of 200 feet, along the west line of said
section to the true point of beginning; except, beginning at the northwest corner of
Section 14; thence south 0°14'10" west along the west line of said section, a
distance of 30 feet; thence south 89°47'50" east, parallel to the north line of said
section, 30 feet to the true point of beginning; thence south 89°47'50" east, a
distance of 397 feet; thence south 0°14'10" west, a distance of 180 feet; thence
north 89°47'50" west, a distance of 127 feet; thence north 0°14'10" east, a distance
of 30 feet; thence north 89°47'50" west, a distance of 270 feet; thence north
0°14'10" east, a distance of 150 feet to the true point of beginning; except those
portions conveyed to the State of Washington by deeds recorded August 12,1954,
July 14, 1954, August 19, 1954, July 8, 1958, March 25, 1965, and March 25, 1965,
under Auditors' File Nos. 227531, 225670, 228100, 320800, 473390, and 473400.
Section 2. This ordinance shall take effect and be in force five (5) days after its passage and publication of
its summary as provided by law.
Adopted by the City Council and signed by its Mayor on
, Mayor
ATTEST:
Ronald R. Cone, Finance Director
APPROVED AS TO FORM:
Katherine L. Kenison, City Attorney
January 3, 2012
TO: City Manager
For Council Consideration
FROM: Municipal Services Director
RE: Request To Call For Bids
Division Street Lift Station Improvements -2012
Staff is nearing completion of the plans and specifications for the 2012 Division Street Lift
Station Improvement Project. This project includes new hardware in the wetwell, newabove-
ground electrical, new generator, bypass port, bypass chute, and a concrete pad for parking a
maintenance vehicle.
The estimated cost for this project is $275,000 for construction and engineering. Plans and
specifications are available at the Engineering office for review.
Staff requests authorization to advertise this contract for bids.
Respectfully Submitted, ~ ~~~
Gary Har:::lLs
Municipal Services Director
January 4,2012
TO:
FROM:
RE:
City Manager
For Council Consideration
Municipal Services Director
Request to Call for Bids
Water Main Project -2012
Staff is nearing completion of the plans and specifications for the 2012 Water Main Proj ect. This
project includes replacing 1,300 feet of 8-inch steel water main along Alder Street and 3,d
Avenue, installing 9,200 feet of l2-inch water along Randolph Drive, and installing 2,600 feet of
l2-inch water main along Beacon Road.
The estimated construction cost of this project is $750,000. Plans and specifications are
available at the Engineering office for review.
Staff is requesting authorization to advertise this contract for bids.
Respectfully submitted\ \
.~ ~ .~ ~0'A-0\
Gary G Harer, ~E, PLS \
Municipal Services Director
January 4,2012
TO:
FROM:
RE:
Municipal Services Director
For Council Consideration
City Engineer/Assistant Municipal Services Director
REQUEST TO CALL FOR BIDS
WATER MAIN PROJECT -2012
Staffis nearing completion on plans and specifications for the Water Main Project -2012. This
project includes replacing a 1,300 foot section of 8-inch steel water main along Alder Street and
3,d Avenue, installing 9,200 feet of 12-inch water along Randolph Drive, and installing 2,600 feet
of 12-inch water main along Beacon Road.
The 8-inch line will remove a 60-year old section of water main that has experienced a couple of
leaks in recent years. The 12-inch lines will loop the water system and provide better fire flows
and service reliability to the Longview and North Larson areas.
The estimated construction cost of this project is $750,000. Plans and specifications are
available at the Engineering office for review.
Staff is requesting authorization to advertise this contract for bids.
Respectfully submitted,
Shawn O'Brien, P.E.
City Engineer/Assistant Municipal Services Director
I
December 19, 2011
Honorable Mayor and
Moses Lake City Council
Dear Council Members
-&-
CITY OF
. HOSES LAKE
The City's Senior Accounting Clerk, who does the City's ambulance billing, is retiring soon.
With the retirement, City staff reviewed the option of contracting for ambulance billing
services rather than hiring a replacement Ambulance Billing Clerk.
City staff determined the City may be better off by contracting for the ambulance billing
services rather than hiring another clerk for two reasons:
1. It will be less expensive and
2. .The City will be provided some back up services which are not now available.
City staff received proposals from three companies and interviewed all three.
City staff recommends that the City enter into an agreement with EF Recovery, LLC to do
the City's ambulance billing.
Attached is a proposed Business Associate Agreement and EMS Billing Services
Agreement. If the City Council is agreeable, authorization is requested for the City
Manager to execute the agreements on behalf of the City of Moses Lake.
Respectfully submitted
JKG:jt
City Manager 766-9201 • City Attorney 766-9203 • Community Development 766--9235 • Finance 766-9249 • Fire 765-2204
Municipal Services 766-9217 • Municipal Court 766-9201 • Parks & Recreation 766·924() • Police 766-9230 • Fax 766-9392
401 S. Balsam St .• P.O. Box 1579 • Moses Lake, WA 98837-0244' Phone: (509) 766-9214 • www.ci.moses-Jake.wa.us
December 27,2011
Omni Staffing Services
Mr. Corbin Moberg
604 W. Third Ave.
Moses Lake, WA 98837
Dear Corbin,
CITY OF
HOSES LAKE
The City of Moses Lake is in the process of reevaluating information in order to make a selection for
ambulance billing services. To assist us with this process, we are requesting that you provide the
following information.
1. Name and description of the software used for Electronic Patient Care Report (EPCR) and
ambulance billing.
2. Is the EPCR user software or a web based design?
3. Can EMS providers use a tablet type device in the field with your system? If so, explain.
4. Number of employees who perform only ambulance billing, their experience in ambulance
billing and any related credentials.
S. Can reports such as revenue, expenditures and deposits be accessed via the internet by City
personnel?
6. Are the costs previously provided for ambulance billing locked in for a certain period oftime?
7. Experience in other types of cost recovery such as motor vehicle spills, structure fires,
extrication, etc. Please explain your capabilities.
8. Please provide references from at least two (2) city owned ambulance services and four (4)
other type of ambulance services that your company provides ambulance billing to.
9. Please provide the City with an audited financial report covering the past three (3) years.
We are requesting that this information be provided in writing no later than Jan uary 4, 2012. If you
have any questions, please contact either me at (509) 764-3582.
Regards,
~,-L_
Tom Taylor!
Fire Chief
City Manager 766-9201. City Attorney 766-9203· Community Development 766-9235 -Finance 766-9249 -Fire 765-2204
Municipal Services 766-9217 _ Municipal Court 766-9201· Parks & Recreation 766-9240 -Police 766-9230 -Fax 766-9392
321 S. Balsam St. -P.O. Drawer 1579 -Moses Lake. WA 98837-0244 -Phone: (509) 766-9214 -www.cLmoses-lake.wa.us
December 27, 2011
EF Recovery
Mr. Ed Grubbs
P.O. Box 2029
Gig Harbor, WA 98335
Dear Ed,
CITY OF
HOSES LAKE
The City of Moses Lake is in the process of reevaluating information in order to make a selection for
ambulance billing services. To assist us with this process, we are requesting that you provide the
following information.
1. Name and description of the software used for Electronic Patient Care Report (EPCR) and
ambulance billing.
2. Is the EPCR user software or a web based design?
3. Can EMS providers use a tablet type device in the field with your system? If so, explain.
4. Number of employees who perform only ambulance billing, their experience in ambulancEC
billing and any related credentials.
5. Can reports such as revenue, expenditures and deposits be accessed via the internet by City
personnel?
6. Are the costs previously provided for ambulance billing locked in for a certain period of time?
7. Experience in other types of cost recovery such as motor vehicle spills, structure fires,
extrication, etc. Please explain your capabilities.
8. Please provide references from at least two (2) city owned ambulance services and four (4)
other type of ambulance services that your company provides ambulance billing to.
9. Please provide the City with an audited financial report covering the past three (3) years.
We are requesting that this information be provided in writing no later than January 4, 2012. If you
have any questions, please contact either me at(509) 764-3582.
Regards,
""TrtT~' L.._
Tom Taylor 7
Fire Chief
City Manager 766·9201· City Attorney 766-9203· Community Development 766·9235· Finance 766·9249· Fire 765·2204
Municipal Services 766-9217· Municipal Court 766-9201· Parks & Recreation 766·9240· Police 766-9230· Fax 766-9392
321 S. Balsam St.· P.O. Drawer 1579· Moses Lake, WA 98837-0244 -Phone: (509) 766-9214 . www.ci.moses-lake.wa.us
EMS BILLING SERVICES AGREEMENT
TIDS AGREEMENT, dated as of December 5" 2011 is between City of Moses Lake (the
"City"), whose address is 401 South Balsam Street Moses Lake, WA 98837 and E & F Recovery, LLC
dba EF Recovery, a Washington limited liability company ("The Contractor"), Whose address is 9014
Peacock Hill Ave Ste 200 Gig Harbor, WA 98332.
IN CONSIDERATION of the mutual covenants and promises contained herein, the parties agree
as follows:
1. SERVICES. The City retains The Contractor as its billing contractor to handle
the billings for the costs and charges of Ambulance/Emergency Medical services
performed by The City. The Contractor shall bill the recipient of such services or any
responsible party, including insurers, in accordance with the terms of this Agreement. A
description of the services provided by The Contractor is set forth in the attached Exhibit
"A," which is incorporated by this reference. No change to the scope of services shall be
effective unless agreed to by the parties in writing.
2. COMPENSATION TO THE CONTRACTOR. The City shall pay The
Contractor, on a monthly basis, a fee for :rhe Contractor's services as set forth in the
attached Exhibit "A." No change to the terms of compensation shan be effective unless
agreed to by the parties in writing.
3. TERMS OF PAYMENT. Within 10 days after the end of each month the
Contractor shan send a statement setting forth in reasonable detail the total amount billed
and collected from all responsible parties. The Contractor will deposit all collected EMS
funds into an agreed upon bank account established and maintained by The City.
Contractor shall not be responsible for the payment ·of any billings that a responsible
party/entity denies or refuses to pay. The City's obligations hereunder are absolute and
unconditional and not subject to set-off, delay, counterclaim, or termination of
performance. The City shall notify the Contractor of any disputed billings within
fourteen (14) days of receipt, but such dispute shall not serve as a basis for the
witllholding of any sums due under this Agreement.
4. TERM OF AGREEMENT. The term of this Agreement shall commence on the
date set forth above and shall continue until the first anniversary of such date (the
"Tenn"). Thereafter, the Tenn shall be automatically renewed for succeeding tenns of
one year each, unless it is sooner terminated for cause pursuant to Section 7 of this
Agreement. Either party may elect to not renew this Agreement by informing the other,
in writing, of its intent not to renew; PROVIDED, HOWEVER, that such notice shall be
delivered in accordance with this Agreement no later than one hundred and twenty (120)
days prior to the anniversary date of the Agreement. While this Agreement is in effect,
The City shall not retain any individual or entity other than The Contractor to perform the
Services.
EFRecovery
EMS Billing Agreement
Page 2 of5
5. INDEPENDENT CONTRACTOR. The Contractor is and shall at all times remain an
independent contractor of The City. The Contractor shall retain full control over the
employment, direction, compensation and discharge of all persons employed by or
assisting in the perfonnance of service by Contractor. The Contractor shall be fully
responsible for all matters relating to payment of employees, including compliance with
Social Security, withholding tax and all other laws and regulations governing such
matters. The Contractor shall be responsible for its own acts and those of its agents and
employees during the tenn of this Agreement. The Contractor shall not incur or have the
power to incur any debt, obligation or liability for or on behalf of The City, or bind The
City in any manner, except as to matters specifically delegated in writing by The City.
The City shall have no claim to the software, computer programs, other technology
and! Or work product developed!used by The Contractor in its perfoTInance of this
Agreement. It is understood and agreed that The Contractor may use its proprietary
software programs in providing the services set forth ill this Agreement. The City agrees
that it shall not acquire any proprietary rights to such programs by virtue of this
Agreement.
6. DATA & REPORTING. The City will make available to The Contractor, for use
in performance of services under this Agreement, all available reports, studies or any
other materials in its possession that The City deems of use to The Contractor. All
materials furnished by the City will not be disclosed to any party, other than as required
under the scope of the Agreement, without the City's prior written approval. The
Contractor shall provide the City with status reports as set forth in Exhibit "A" and other
reports as mutually agreed.
7. DEFAULT. If either party breaches any material teTIn of this Agreement, the
non-breaching party may t=inate this Agreement upon 30 days prior written notice to
the breaching party of the intent to t=inate; PROVIDED, HOWEVER, that such notice
shall describe the claimed breach in reasonable detail and afford the breaching party an
opportunity to cure the default prior to the expiration of such 30 day period. In addition
to such tennination right, the non-breaching party shall have all rights and remedies
available for such breach under applicable law/equity. If this Agreement is terminated,
the City shall continue to make monthly payments to The Contractor under Section 2 for
the Services performed by The Contractor prior to the date of termination until no further
amounts are collected from responsible parties relating to such Services.
8. NOTICES. Any notice under this Agreement must be in writing and shall be
given by (i) personal service, (ii) delivery by a reputable document delivery service that
provides a receipt showing date and time of delivery, or (iii) mailing in the United States
Mail, certified mail, postage prepaid, retru11 receipt requested. All notices shall be
addressed to the address of the party set forth above, or at such other address as that party
may later designate by notice in accordance with this Section and shall be effective upon
delivery or on the third business day following deposit with the United States Mail.
Notices shall be delivered to the following addresses:
The City:
401 South Balsam Street
Moses Lake, WA 98837
The Contractor:
9014 Peacock Hill Ste 200
Gig Harbor, W A 98332
EFRecovery
EMS Billing Agreement
Page 3 of5
9. FORCE MAJEURE. Except for the obligation to pay for the Services, neither'
party shall be liable for delays in its performance, or failures to perfonn, hereunder due to
strikes, riots, war, fIre, acts of God, labor disputes, delays caused by the other party,
weather, inability to secure labor or materials, revocation, suspension, denial or
modifications of any necessary pennit, license or approval or other matters beyond the
reasonable control of the affected party as long as such party is taking steps to resume
performance.
10. COMPLIANCE WITH LAWS. The palnes agree to comply with the Health
Insurance Portability and Accountability Act of 1996 ("HIPPA") in the pelfonnance of
this Agreement. The Contractor agrees that it shall use only lawful means to effect
collections and will comply with all provisions of any applicable federal and state statutes
in connection with its services.
11. INDEMNIFICATION. The parties to this Agreement agree to indemnify each
other and hold the other harmless from and against all damage, cost, loss and expense,
including reasonable attorney's fees, directly resulting from claims of third parties
concerning the acts/omissions of The City or The Contractor arising out of this
Agreement.
12. MISCELLANEOUS.
12.1 Assignment of Agreement. Except to a parent, subsidiary, or
affiliate which has the full ability and resources to perform this Agreement, The
Contractor shall not sell, transfer, assign or otherwise dispose of this Agreement
or any part thereof or work provided therein, or of its right, title or interest
therein, unless otherwise provided in the Agreement, without express prior
consent by the City. In the event of any such assignment, The Contractor shall
provide City with at least 30 days prior written notice of such assignment,
including detailed verification of the assignee's ability to perform under the
Agreement.
12.2 Entire Agreement. This Agreement, along with the Exhibits
attached and incorporated in this Agreement, conslitntes the final, complete, and
exclusive understanding between the parties, and replaces and supersedes all
previous oral or written agreements, understandings, or arrangements between
the parties with respect to the subject matter of this Agreement. This Agreement
may not be modified or amended except in a writing signed by an authorized
representative of each party to this Agreement.
12.3 Governing Law and Jurisdiction. This Agreement shall be
governed by and construed in accordance with the laws of the State of
Washington as applied to agreements made between residents of Washington.
Jurisdiction and venue shall be in Pierce County Superior Court for any claim
brought under this Agreement, and the parties hereby consent to the personal
jurisdiction of such court.
12.4 Severability. In case any provision of this Agreement is held to
be invalid, unenforceable, or illegal, that provision shall be severed from this
Agreement, and such invalidity, unenforceability, or illegality will not affect any
other provisions of this Agreement.
EFRecovery
EMS Billing Agreement
Page4of5
12.5 Waiver. The failure of either party to enforce any provisions of
this Agreement is not a waiver of the provisions or of the right of that party to
subsequently enforce that, or any other, provision of this Agreement.
12.6 Attorney Fees. In the event of any dispute between the parties
arising out of this Agreement, the prevailing party shall be entitled to recover its
attorney fees and costs.
12.7 Binding Effect. The signatories to this Agreement each
represent that each has the Authority to bind such party to the terms and
conditions set forth herein.
THIS AGREEMENT is executed as of the day and year first above written.
The City
The Contractor
by:
its'--__________ _
EFRecovery
EMS Billing Agreement
Page 5 of5
EXHIBIT A
DESCRIPTION OF THE AGENCY'S SERVICES, BILLING OPTIONS AND FEES
SERVICES
1. Provide billing and accounts receivable management services to the City.
2. Ensure that all required documentation and agreements with payors (e.g. Medicare, Medicaid,
Private Insurance, etc.) are med and maintained and that the CITY is kept apprised of important
changes to industry regulations.
3. Ensure know ledge of different industry insnrance plans and will ensure that every billable claim
is pursued.
4. Provide reasonably necessary training periodically, as requested by the City, to City's EMS
and/or paramedics personnel regarding the gathering of the necessary information and proper
completion ofPCR'sIMIR's. If travel is required to conduct training a separate bill will be sent to
Customer for travel expenses.
5. Provide a designated billing agent dedicated to City's account who will review all bills/claims
prior to submission to responsibility partie(s) and who will complete monthly reports, state
reports, answer questions regarding patient/payor concerns and will facilitate commuuications.
6. After review by a dedicated billing agent, provide prompt submission of Medicare, Medicaid,
insurance and other responsible partie(s) bills after receiving a completed patient record via
eMail, FAX, U.S. Mail and/or electronic format. Secondary insurance provider bills shall be
submitted after the primary insurance provider has paid.
7. Provide follow-up on rejected and inactive claims.
8. Utilize most up-to-date knowledge and information with regard to coding requirements and
standards, to ensure compliance with applicable Federal, State and local regulations.
9. Reconcile the number of transports processed with those received
FEES & CHARGES
1. $21.50 per PCR billed
2. $32.50 for all accounts turned over from your previous billing company
3. Aetnal postage for each bill sent via U.S. Mail.
BUSINESS ASSOCIATE AGREEMENT
This Business Associate Agreement (this "Agreement") is entered into by and between the City
of Moses Lake ("Covered Entity") and E & F Recovery, LLC, ("Business Associate") in order to comply
with 45 Code of Federal Regulations ("CFR") §164.502(e) and §164.504(e), governing Protected Health
Information ("PHI") and business associates under the Health Insurance Portability and Accountability
Act of 1996 (P.L. 104-191),42 U.S.C. Section 1320d, et. seq., and regulations promulgated thereunder, as
amended from time to time (statute and regulations collectively referred to as "HIP AN').
STATEMENT OF AGREEMENT
§ 1. Definitions. Tenns used, but not otherwise defined, in this Agreement shall have the
same meaning as those terms in HIP AA; prOvided that PHI shall refer only to protected health
information of Covered Entity unless otherwise stated.
§2. Compliance and Agents. Business Associate agrees that to the extent it has access to
PHI, Business Associate will fully comply with the requirements of this Agreement with respect to such
PHI. Business Associate will ensure that every agent, including a subcontractor, of Business Associate to
whom it provides PHI received from, or created or received by Business Associate on behalf of, Covered
Entity will comply with the same restrictions and conditions as set forth in this Agreement. If Covered
Entity is required by HIP AA to maintain a Notice of Privacy Practices, Covered Entity shall notify
Business Associate of any limitations in snch notice to the extent that such limitation may affect Bnsiness
Associate's use or disclosure of PHI.
§3. Use and Disclosure: Rights. Business Associate agrees that it shan not use or disclose
PHI except as permitted under this Agreement. Business Associate may use or disclose the PHI received
or created by it, (a) to perform its obligations' under this Agreement, (b) to perform functions, actlvities, or
services for, or on behalf of, Covered Entity as specified in the Services Agreement, or (c) to provide data
. aggregation functions to Covered Entity as permitted by HIP AA .. Further, Business Associate may use
the PHI received by it in its capacity as Business Associate, if necessary, to properly manage and
administer its business or to carry out its legal responsibilities. The Business Associate may disclose the
PHI received by it in its capacity as Business Associate to properly manage and administer its business or
to carry out its legal responsibilities if: (a) the disclosure is required by law, or (b) the Business Associate
obtains reasonable assurances from the person to whom the information is disclosed that it will be held
confidentially and used or further disclosed only as required by law or for the purpose for which it is
disclosed to the person and the person notifies Business Associate of any instances of which it is aware
that the confidentiality of the inforination has been breached. Covered Entity shall not request Business
Associate to use or disclose PHI in any manner that would not be permissible under HIP.AA if done by
Covered Entity.
§4. Safeguards. Business Associate agrees to develop, document, use, and keep current
appropriate procedural, physical, and electronic safeguards, sufficient to prevent any use or disclosure of
electrOnic pm other than as·permitted or required by this Agreement
§5. Minimum Necessarv. Business Associate will limit any use, disclosure, or request for
USe or disclosure to the minimum amount necessary to accomplish the intended purpose of the use,
disclosure, orrequest.
§6. Report of Improper Use or Disclosure. Business Associate shall report to Covered Entity
any information of which it becomes aware concerning any use Or disclosure of PHI that is not permitted
by this Agreement and any security incident of which it becomes aware. Business Associate agrees to
I i
mitigate, to the extent practicable, any hannful effect that is known to Business Associate of a use or
disclosure. of PHI by Business Associate in violation of this Agreement.
§7. Individual Access. In accordance with an individual's right to access to their own PHI in
a designated record set under 45 CFR § 164.524 and the individual's right to copy 01' amend such records
,rnder 45 CFR § 164.524 and § 164.526, Business Associate shall make available all PHI in a designated
record set to Covered Entity to enable the Covered Entity to provide access to the individual to whom that
information peliains 01' sllch individual's representative.
§ 8. Amendment of and Access to PHI. Business Associate shall make available for
amendment PI-II in a designated record set and shall incorporate any amendmel1ts to PHI in a desil,'nated
record set in accordance with 45 CPR § 164.526 and in accordance with any process mutually agreed to by
the palties.
§9. Accounting. Business Associate agrees to document such disclosures of PHI and
information related to such disclosures as would be required for Covered Entity to respond to an
individual's request for an accounting of disclosures of their PHI in accordaIlce with 45 CFR § 164.528.
Business Associate agrees to make available to Covered Entity the information needed to enable Covered
Entity to provide the individual with an accounting of disclosures as set forth in 45 CFR § 164.528.
§ 1 O. DHHS Access to Books, Records. aIld Othe.r Information. Business Associate shall make
available to the U.S. Department of Health and Human Services ("DHHS"), its intemal practices, books,
and records relating to the use and discIosul'e of PHI received from, or created or received by Business
Associate on behalf of, Covered Entity fol' plIl'poses of determining the Covered Entity's compJiaI1Ce with
HIPAA.
§ 11. Individual Authorizations; Restrictions. Covered Entity will notify Business Associate of
any limitation in its notice of privacy practices, any restriction to the use or disclosure of PHI that
Covered Entity has agreed to with all individual and of any changes in or revocation of an authorization or
other pe=ission by an individual, to the extent that snch limitation, restriction, change, or revocation may
affect Business Associate's use or disclos1ll'e ofPHL
§ 12. Compliance with ARM .. Covered Entity and Business Associate agree to comply with
the amendments to HIP AA included in the American Recovery and Reinvestment Act of 2009 ("ARRA")
(P.L. 111-5) as follows.
a. Business Associate will comply with the security requirements referenced in Section 13401 of
ARRA, including the requirements of 45 CPR Sections 164.308 (Administrative safegnards),
164.310 (Physical safeguards), 164.312 (Teclmical safeguards) and 164.316 (Policies and
procedures and documentation requirements).
b. Business Associate will, following the discovery of a breach of "ullseclll'ed protected health
information," as defined in ARRA Section 13402, notiJY Covered Entity of such breach within IS
days. The notice shall include the identification of each individual whose unsecured protected
health infonnation has been, or is reasonably believed by Business Associate to have been,
accessed, acquired, Or disclosed during such breach.
c. Business Associate may use and disclose PHI only if such use or disclosru-e, respectively, is in
compliance with each applicable requirement of 45 CFR Section 164.504( e) (Uses and
disclosures: Organizational requirements: Business associate contracts) and the privacy
requirements referenced in Section 13404 of ARM.
-2-
d. Business Associate shall provide an accounting of disclosures to individuals requesting an
accounting as required by Section 13405( c) of ARRA. This Section shall be effective as of the
date Section 13405(c) of ARRA applies to Covered Entity.
e. Business Associate will comply with any and all privacy and security regulations issued pursuant
to ARRA and applicable to Business Associate as and when those regulations are effective.
§13. Term. Tills Agreement shall take effect on the effective date of the EMS Billing
Services Agreement, and shall continue in effect unless and until either party terminates tills Agreement
or the EMS Billing Services Agreement.
§ 14. Breach; Termination; Mitigation. If Covered Entity knows of a pattern of activity or
practice of Business Associate that constitutes a material breach or violation of Business Associate's
obligations under tills Agreement, Covered Entity and Business Associate shall take any steps reasonably
necessary to cure such breach and make Business Associate comply, and, if such steps are unsuccessful,
Covered Entity may either (a) tenninate this Agreemellt, if feasible, or (b) if cure and teIDlination are not
feasible, discontinue disclosure of PHI to Business Associate and report the breach or violation to DHHS.
Business Associate shall take reasonable actions available to it to mitigate any detrimental effects of such
violation or failure to comply.
§ 15. Return of pm. Business Associate agrees that upon termination of this Agreement, and if
feasible, Business Associate shall (a) return or destroy all pm received from Covered Entity, or created or
received by Business Associate on behalf of Covered Entity, that Business Associate maintains in any
fonn or manner and retain no copies of such infonnation or, (b) if such return. or destruction is not
feasible, inlmediately notify Covered Entity of the reasons return or destruction are not feasible, and
extend indefinitely the protection of tills Agreement to such PHI and limit further uses and disclosures to
those purposes that make the return or destruction of the pm not feasible.
§ 16. Survival. All representations, covenants, and agreements in or under this Agreement or
any other documents executed in comlection with the transactions contemplated by this Agreement, shall
survive the execution, delivery, and perfonnance of tills Agreement and such other documents. The
respective rights and obligations of Business Associate under Section 14 of tills Agreement shall survive
teIDlination or expiration of this Agreement.
§17. Further Assurances; Conflicts .. Each party shall in good faith execute, acknowledge or
verify, and deliver any and all documents willch may from time to time be reasonably requested by the
other party to carry out the purpose and intent of too Agreement. The terms and conditions of this
Agreement will override and control any conflicting teun or condition of the Services Agreement. All
non-conflicting tenns and conditions of the Service Agreement shall remain in full force and effect. Any
ambiguity in this Agreement with respect to the Services Agreement shaU be resolved in a manner that
will permit Covered Entity to comply with HIP AA.
§18. Applicable Law. The parties acknowledge and agree that HIP AA may be amended and
additional guidance or regnlations implementing HIP AA may be issued after the date of the execution of
this Agreement and may affect the parties' obligations under this Agreement. The parties agree to take
such action as is necessary to amend this Agreement from time in order as is necessary for Covered Entity
to comply with HIP AA.
-3-
IN WITNESS WHEREOF, Business Associate and Covered Entity execute this Agreement on
the day and year first written below.
COVERED ENTITY
By ________________________ __
Print Name ___________ _
Its ______________ __
Address:
Its: Managing Member
Address: 9014 Peacock Hill Ave Ste.200
Gig Harbor, WA 98332
Date:
-4-
l... _ .•.•. __ ••.. ____ •. ________ . _. ___ .. ___ ._ .• ~_._---
MLMC 1MO.050 12..40.054 12AO.1l61l t2.40.1l10A 12.40.1110B 12.40.OS()A 12AU.08()B 12.40.080C 12.40.0800 12.40.08OE 12.40.1l80F 12..40.1011 12.411.11OA 12.40.110B 12.40.111 13.08.051 13.08.081
lnceplion year 1998 2007 1998 2002 2002 2003 2003 2003 2003 2000 2003 2007 2007 2007 200S 2006 2004
Unit FF lS SF FF FF lS LS LS lS lS LS FF LS lS lS lS FF
Adjust June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st . June 1st June 1st June 1st June 1st
Wapato Grape Lot 1 Tract 1 BatteI)' Kltlelson
D'-ArderSl Valley Yonezawa Clover Simmons Lot 1 Melva Melva Tax #6026 Road SR 17 SR 17 Ninth Ave. Alder Sl Rd./Road L
Year CPI (Slreet) (Street) Signa) Underground Underground S.P. RO.T.52 Add. #5 B.O.T.53 Add.#4 in B.O.T. (Slreel) (street) (street) (Street) (Water) {Water)
1995 3.30% $0.00 $0.00 $O.DO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $QOO $0.00 $0.00 $0.00 $0.00 $0.00 ·$0.00 . $0.00
1996 2.130% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
1997 2.40% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00
1998 1.20% $63.00 $0.00 $0.01445 $0.00 $0.00 $0.00 $O.DO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
1999 2.00% $63.76 $0.00 $0.014E!2 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2000 3.80% $65.03 $0.00 $0.01492 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2001 1.70% $67.50 $0.00 $0.01548 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2002 1.60% $6R.65 $0_00 $0.01575 $17.34 $4.08 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2003 1.90% $69.75 :j;U.OO. $0.01600 $17.52 $4.15 $10,2fXl.OO !JIG,100.00 $14,295.00 $10,665.00 $2,840.00 $5,835.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2004 3.00% $71.07 $0.00 $0.01630 $17.96 $4.22 $10,449.86 $6,215.90 $14,566.61 $10,867.64 $2,893.96 $5,945.87 $0.00 $0.00 $0.00 $0.00 $0.00 $30.11
2005 2.80% $73.21 $4,199.00 $0.01679 $18.49 $4.35 $10,763.34 $6,402.38 $15,003.60 $11,193.66 $2,980.78 $6,124.24 $0.00. $0.00 $0.00 $0.00 $0.00 $31.01
2006 2.70% $75.26 $4,316.57 $0.01726 $19.01 $4.47 $11,064.71 $6,581.64 $15,423.70 $11,507.09 $3,064.24 $6,295.72 $36.57 $0.00 $0.00 $0.00 $1,238.00 $31.88
2007 4.00% $77.29 $4.433.12 $0.01773 $19.52 $4.59 $11,363.46 $6.759.35 $15,840.14 $11,817.78 $3,146.98 $6,465,70 $37.56 $19,400.00 $79.207.00 $0.00 $1,271.43 $32.74 2008 -0.50% $80.38 $4,610.44 $0.01844 $20.30 $4.78 $11,818.00 $7,029.72 $16,473.75 $12,290.49 $3,272.85 $6,724.33 $39.06 $20,176.00 $82.375.28 $0.00 $1.322.28 $34.05 2009 ~ $79.98 $4,587.39 $0.01834 $20.20 $4.75 $11,758.91 $6,994.57 $16,391.38 $12,229.04 $3,256.49 $6,egO.71 $38.86 $20,075.12 $81,963.40 $11,527.00 $1,315.67 $33.88
2010 $81.66 $4.683.73 $0.01873 $20.63 $4.85 $12,005.85 $7,141.46 $16.735.6Cl $12,4B5.8S $3,324.88 $6.831.22 $39.68 $20,496.70 $83,684.64 $11,769.07 $1,343.30 $34.59
2011 $82.6:4. $4.739.93 $0.01895 $20.87 lP4.91 $12,149.92 $7,227.16 $16.936.43 $12,635.66 $3,364.77 $6,913.19 $40.16 $20,742.66 $64,688.85 $11,910.30 $1,359.42 $35.01
MLMC. 13.08.082 1:1.0&.063 13.06.66 13.06.069 13.08.093 13.0B.OfN U.OB.096A ]3.08.0968 13.08.U?6C t3.0B.096D 13.03.0961> 13.011.0%1:: 13.06.100 U.OB.I"A Il.OB.15~B 13.08.l5SC 13.08.l55D 13.06.1S6
Inceplion year 2004 2009 2007 2003 1999 2002 2003 2{)03 2003 2003 2003 2003 2007 2000 2000 2000 2000 2006
UnIt FF FF LS FF FF FF LS LS LS LS LS LS FF LS LS LS LS LS
Adjust June 1st June 1st Junl'l1st June 1st June 1st June ist June 1sl June 1st June 1st June 1s1 June 1st June 1st June 1st June 1st June 1st June 1st June 1st June 1st
Wanapum, Road N Road
lakeshore, Ulility UNelson Lot 1 . Tract 52 Lot 1 Tract 53 Tract 1 KV L:!rson Lot 2,
Broadway Project Malaga St Broadway Rd. Yonezawa Simmons 8.0.T. Melva#5 B.O.T. Melva # 4 Tax ftB026 Intertie Tax Hulbert Alder Sl
Year CPI (Waier) (Waler) (Water) (Water) (Water) (Waler) S.P. water (Water) (Water) (Water) (Waler) in B.O.T. (Water) #1338A Add!lion Tax#7989 Tax#3650 (Sewer)
1995 3.30% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ~O.OO $0.00 $0.00 $0.00 $0.00 $0.00 ~o.OO $0.00
1996 2.80% $0.00 $0.00 $0.00 $0.00 $0.00 ~O.oo $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
1997 2.40% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
198B 1.20% $0.00 $0.00 $0.00 $0.00 $18.04 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
1999 2.00% $0.00 $0.00 $0.00 $0.00 $18.26 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2000 3.80% $0.00 $0.00 $0.00 $0.00 $18.62 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,394.{)0 $2,071.00 $240.00 $1,676.00 $0.00
2001 1.70% $0.00 $0.00 $0.00 $0.00 $19.33 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,484.97 $2,149.70 $249.12 $1,739.69 $0.00
2002 1.60% $0.00 $0.00 $0.00 $0.00 $1Q.BB $77...43 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2.527.22 $2,186.24 $253.36 $1,769.26 $0.00
2003 1.90% $0.00 $0.00 $0.00 $27.40 $19.97 $22.79 $5,3QO.OO $2,345.00 $7,~45.00 $4,610.00 $3,040.00 $3,040.00 $0.00 $2,567.65 $2,221.22 $257..41 $1.797.57 $0.00
2004 3.00% $25.81 $0.00 $0.00 $27.92 $20.35 $23.22 $5,441.46 $2,389.56 $7,586.45 $4,897.59 $3,097.76 $3,097.76 $0.00 $2,616.44 $2,263.43 $262.30 $1,831.72 $0.00
2005 2.80% $26.58 $0.00 $0.00 $28.76 $20.96 $23.92 $5,604.70 $2,461.24 $7,814.05 $4,838.52 $3,190.69 $3,19(}.69 $0.00 $2,694.93 $2,331.33 $270.17 $1,886.68 $0.00
2006 2.70% $27.33 $0.00 $0.00 $29.56 $21.55 $24.59 $5,761.64 $2,530.16 $8,032.64 $4,974.00 $3,280.03 $3,260.03 $0.00 $2,770.39 $2.396.61 $277.73 $1,939.50 $1,466.00
2007 4.00% $28.07 $0.00 $2,540.00 $30.36 $22.13 $25.25 $5,917.20 $2,598.47 $8,249.73 $5,108.29 $3,368.59 $3,36&59 $23.46 $2,845.19 $2,461.31 $285.23 $1,991.87 $1,505.58
2008 -0.50% $29,19 $0.00 $2.641.60 $31.58 $23.02 $26.26 $6,153.89 $2,702.41 $8,579.72 $5,312.63 $3,503.34 $3,503.34 $24.40 $2,959.00 $2,559.77 $296.64 $2,071.54 $1,565.81
2009 2.10"k $29.04 $7,45 $2,628.39 $31.42 $22.90 $26.13 $6,123.12 $2,688.90 $8,536.82 $5,286.06 $3,485.82 $3,485.82 $24.28 $2,944.20 $2,546.97 $295.16 $2,061.19 $1,557.98
2010 1.20% $29,65 $7.61 ~2,683.59 $32.08 $23.38 $26.68 $6,251.70 $2,745.36 $8,716.09 $5,397.07 $3,559,02 $3,559.02 $24.79 $3,006.03 $2,600.45 $301.36 $2,104.47 $1,590 .. 69
2011 $30.01 $7.70 $2,715.79 $32.46 $23.66 $27.00 $6,326.72 $2,778.31 $8,820.69 $5,461.83 $3,601.73 $3.601.73 $25.08 $3,042.10 $2,631.66 $304.97 $2,129.73 $1,609.78
______ ..l ____ _
1VI0l:l~S
MLMC 13.08.1 S9 13.0B.17OA 13.08.170B 1'3.08.170C 13.08.1700 13.fl8.170E 13.08.171A 13.0B.171B 1a.0!}.113 13,08..174 PoInte ET.
Inception year 2002 2003 2003 2003 2003 2003 2007 2007 2008 2009 1995
Unit FF LS LS LS lS lS FF ACRE lS FF
Adjust June 1st June 1st June is' June 1st June 1st June 1st June 1st June 1st June 1st June 1st
Oru:ludes
walerand
sewer per
lot 1 Tracl 52 Lot 1 Melva Tract 53 Operalions Operalions Malaga Sl Road N each meter.
Yonezawa Simmons B.D.T. Add. #5 B.O.T. Infraslruclur lnfraslruGtur Sewer Ut~ity unt~
YeaI' CPI (Sewer) S.P. (Sewer) (Sewer) (Sewer) (Sewer) Tax #6026. a (Sewer) e (Sewer) SelVjces (Sewer) annexation)
1995 3.30% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0_00 $0.00 $1.400.00
1996 2.80% $0.00 $0.00 $0.00 $0.00 $0.00 $O.DO .$0.00 $0.00 $0.00 $0.00 $1,446.20
1S97 2.40% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,486.69
1998 1.20% $0.00 $0,00 $0,00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,522.37
1999 2.00% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1.540.64
2000 3.80% $0.00 $0.00 $0.00 $CWO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,571,46
2001 1.70% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $1,631.17
2002 1.60% $23.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,658.90
2003 1.90% $23.49 $3,120.00 $300.00 $5,185.00 $2,065.00 $2,115.00 $0.00 $0.00 $0.00 $0.00 $1,685.44
2004 3.00% $23.94 . $3,790.88 $305.70 $5,283,52 $2,104.24 $2,155.19 $0.00 $0.00 $0.00 $0.00 $1,717.47
2005 2.80% $24.65 $3,904.40 $314.87 $5,442.02 $2,167.36 $2,219.84 $0.00 $0.00 $0.00 $0.00 $1,766.99
2006 2.70% $25.34 $4,013,72 $323.69 $5,594.40 $2,228.05 $2,282.00 $0.00 $0.00 $0.00 $0.00 $1,818.52
2007 4.00% $26.03 $4,122.09 $332.43 $5,745.45 $2,288.21 $2,343.61 $22.64 $310.00 $0.00 $0,00 $1,867.62
2008 -0.50% $27.07 $4,2136.98 $345.72 $5,975.26 $2,379.73 $2,437.35 $23.55 $322.40 $1,501.00 $0.00 $1.942.33
2009 2.10% $26.93 $4,265.54 $344.00 $5,945.39 $2,367.84 $2,425.17 $23.43 $320.79 $1,493.50 $3.72 $1,932.62
2010 1.20% $27.50 $4,355.12 $351.22 $6,070.24 $2,417.56 $2,476.10 $23.92 $327.62 $1,524.86 $3.80 $1,973.20
2011 $27.63 $4,407.38 $355.43 $6.143.06 $2.446.57 $2,505.81 $24.21 $331.45 $1.543.16-$3.134 $1.996.138
January 3, 2011
Honorable Mayor and
Moses Lake City Council
Dear Council Members
MOSES LAKE
Authorization is requested forthe City Managerto accept proposals for the operation of the
coffee shop in the Civic Center building.
G:jt
City Manager 766-9201 • City Attorney 766-9203 • Community Development 766-9235 • Finance 766-9249. Fire 765-2204
Municipal Services 766-9217· Municipal Court 766-9201· Parks & Recreation 766-9240 • Police 766-9230· Fax 766-9392
401 S. Balsam St .• PO. Box 1579 • Moses Lake, WA 98837-0244 • Phone: (509) 766-9214 • www.ci.moses-lake.wa.us
GRANT TRANSIT AUTHORITY
December 14,2011
City of Moses Lake
Attn: Mayor of City of Moses Lake
321 S. Balsam
Moses Lake, WA 98837
Subject: Grant Transit Authority Board of Directors
Dear Mayor: .
Grant Transit Authority respectfully requests the name of the council member who will be
serving on the Executive Board of Directors for the year 2012, and an alternate. If
Councilman Deane is going to continue serving on the GTA Board of Directors please indicate
that in your written response. Grant Transit Authority Executive Meetings are held on the
third Thursday of every month at 7:00 p.m. Grant Transit Authority Board Members are
eligible for compensation at the rate of $90.00 per meeting attended, plus mileage.
I look forward to your written response, I can be reached Monday -Friday in the
Administrative Office in Moses Lake at 765-0898 ext 102, my fax number is 398-9510.
Sincerely,
Brandy J. Heston
Transit Operations Supervisor/Clerk of the Board
cc: Greg Wright, Transit Manager
PO Box 510, Moses Lake, WA 98837 • 888.482.2877· www.gta-ride.com
January 3, 2011
Honorable Mayor and
Moses Lake City Council
Dear Council Members
CITY OF
MOSES LAKE
The City of Moses Lake budgeted to purchase an ambulance remount on Vehicle #379.
The ambulance box from Vehicle #379, a 2006 Ford E-450 cab and chassis, will be placed
on a 2012 cab and chassis and the ambulance will be rehabilitated to function like a new
ambulance.
The City budgeted $120,200 for the remount in 2012. Using the City's Waiver of
Competitive Bidding Requirements for Purchases Limited to a Single Source or Supply or
Involved Special Facilities or Market Conditions Purchasing Policy, the City staff received
a bid of $112,020 including tax and licensing fees from Hughes Fire Equipment.
Life Line Emergency Vehicles builtthe ambulance originally with the City purchasing itfrom
Hughes Fire Equipment. Life Line Emergency Vehicles supplied a life time warranty on the
ambulance box provided that all repairs are done by them or an authorized repair facility.
In order to retain the warranty, the City contacted Hughes Fire Equipment for a bid on the
remount since it is an authorized repair facility.
The City contracted to perform the remount. The remount will be paid for by money
budgeted in the Equipment Rental Budget, Fund 519, as approved in the 2012 Budget.
The City will pay $112,020 including tax and licensing fees for the remount.
The City used the Waiver of Competitive Bidding Requirements Policy because of a desire
to retain the warranty on the ambulance box which required Life Line Emergency Vehicles
or an authorized repair facility to perform work on the box.
Attached for the Council's and public's information are the documents relating to the
decision and the usage of the Wavier of Competitive Bidding Requirements Policy.
JKG:jt
City Manager 766~9201 • City Attorney 766-9203 • Community Development 766-9235 • Finance 766-9249 • Fire 765-2204
Municipal Services 766-9217 • Municipal Court 766-9201 • Parks & Recreation 766-9240. Police 766-9230 • Fax 766-9392
401 S. Balsam St .• P.O. Box 1579 • Moses Lake, WA 98837-0244 • Phone: (509) 766-9214 • www.ci.moses-Jake.wa.us
WAIVER OF COMPETITIVE BIDDING REQUIREMENTS
FOR PURCHASES LIMITED TO A SINGLE SOURCE OR SUPPLY
OR INVOLVES SPECIAL FACILITIES OR MARKET CONDITIONS
RCW 39.04.280 allows a municipality to waive the competitive bidding requirements for:
A. Purchases that are clearly and legitimately limited to a single source of supply.
B. Purchases involving special facilities or market conditions.
The following sets out the City of Moses Lake's policy with regard to these purchases.
A. The Moses Lake City Council wishes to utilize the authority set out in RCW
39.04.280 and desires to waive the bidding requirements for purchases that are
clearly and legitimately limited to a single source of supply and purchases which
involve special facilities or market conditions. -.
B. The City of Moses Lake department making the purchase shall prepare a written
request to make such a purchase and submit the request to the City Manager.
C. All purchases that are dearly and legitimately limited to a single sou~ce of supply'
and purchases involving special facilities or market conditions shall be approved
by the City Manager and authorized for purchase as evidenced in the City of
Moses Lake's adopted budget.
D. After being approved by the City Manager, the City of Moses Lake department
seeking to make the purchase shall contact a sufficient number of vendors,
preferably local vendors located within the corporate limits of the city, if there is
more than one vendor offering the item to be purchased, for comparison
purposes.
E. The City of Moses Lake department seeking to make the purchase, once the item
to be purchased has been selected, shall inform· the City Manager as to the item
selected arid obtairi the City Manager's concurrence of the purchase.
F. After the award of the contract, the factual basis for the exceptiori and the
contract shall be provided to the City Council, recorded in the minutes, and be
available and open to the public for inspection.
Adopted by the l2ity Council -6/26/01
December 20, 2011
TO:
FROM:
SUBJECT:
City Manager "
Municipal Services Director J~
Ambulance Remount -Waive Competitive Requirements
Purchase From Sole Source
Staff has received a proposal from Hughes Fire Equipment to remove the ambulance box on
ambulance #379, rehabilitate it to function like a new ambulance, and place it on a 2012 cab and
chassis. The total cost is $112,020, including tax and licensing fees. The proposal includes all
work required by the Fire Chief and the Equipment Rental Supervisor, except for the lettering on
the outside. Staff considers this proposal reasonable for the work being completed.
Staff is requesting authorization to execute a contract with Hughes Fire Equipment to complete
the work.
cc: Fire Chief
Public Works Superintendent
Equipment Rental Division Supervisor
I L -l-o -I)
oft
December 7, 2011
TO:
FROM:
SUBJECT:
City Manager \ \,\
Municipal Services Director)~
Ambulance Remount -Waive Competitive Requirements
Purchase From Single Source
The2012 budget includes $120,200 for an ambulance remount. The ambulance box from
ambulance #379, a 2006 Ford E-4S0 cab and chassis, will be placed on a 2012 cab and chassis
and the ambulance box will be rehabilitated to :limction like a new ambulance.
Life Line Emergency Vehicles built the original ambulance and the City pm-chased it from
Hughes Fire Equipment. Life Line Emergency Vehicles supplied a lifetime warranty on the
ambulance box provided that all repairs are done by themselves or a repair facility designated by· .
themselves.
Staff is requesting that the Ambulance Remount purchase be limited to Hughes Fire Equipment
so the work will be completed by Life Line Emergency Vehic1es in order for the lifetime
warranty to stay in effect.
cc: Fire Chief
Public Works Superintendent
Equipment Rental Division Supervisor
7