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11272012Part1Brent Reese Jason Avila Jon Lane MOSES LAKE CITY COUNCIL Bill Ecret Mayor HOSES LAKE Joseph K. Gavinski City Manager David Curnel Karen Liebrecht Dick Deane November 27, 2012 AGENDA Sophia Guerrero, Executive Secretary Civic Center -Council Chambers 7:00 p.m. 1. Roll Call 2. Pledge of Allegiance 3. IDENTIFICATION OF CITIZENS WANTING TO DISCUSS AGENDA ITEMS IDENTIFICATION OF CITIZENS WANTING TO DISCUSS NON-AGENDA ITEMS 4. PRESENTATIONS AND AWARDS -None 5. CONSENT AGENDA A. Approval of Minutes -November 13,2012 B. Approval of Bills and Checks Issued C. Accept Work -Wastewater Telemetry Project -2012 6. COMMISSION APPOINTMENTS -None 7. CONSIDERATION OF BIDS AND QUOTES -None 8. PETITIONS, COMMUNICATIONS, OR PUBLIC HEARINGS A. Communications -Moses Lake Public Library -ML Public Library Foundation B. Public Hearing -2012 Comprehensive Plan Amendments 9. ORDINANCES AND RESOLUTIONS A. Ordinance -2013 Budget -2'" Rcading B. Ordinance -Amend Ordinance No. 2662 -Single Reading C. Ordinance -Authorizing Issuance and Sale of Limited Tax and General Obligation Bonds -Single Reading D. Ordinance -Amend 2012 Budget -1" Reading E. Resolution -Accept Donation of Thirty (30) Blue and Green Spruce Trees -Superior Building Manufacturing -Willi Schulz F. Resolution -Accept Donation of Trees and Shrubs -Home Depot 10. REQUEST TO CALL FOR BIDS -None 11. REFERRALS FROM COMMISSIONS -None 12. OTHER ITEMS FOR COUNCIL CONSIDERATION A. Request Deviation -Driveway Width -Ernie's Truck Stop B. Library Accessible Restrooms 13. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS 14. COUNCIL QUESTIONS AND COMMENTS IS. CITY MANAGER REPORTS AND COMMENTS -None Executive Session -Litigation Finance Municipal Services Police Chief Parks & Recreation Fire Chief Community Development City Attorney w. Robert Gary Harer Dean Mitchell Spencer Grigg Tom Taylor Gilbert Alvarado Katherine L. Taylor Kenison MOSES LAKE CITY COUNCIL November 13,2012 DRAFT Council Present: Bill Ecret, Dick Deane, Brent Reese, Jason Avila, David Curnel, Jon Lane, and Karen Liebrecht The meeting was called to order at 7 p.m . by Mayor Ecret. PLEDGE OF ALLEGIANCE: Captain Sands led the Council in the pledge of allegiance. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Minutes: The minutes of the October 23 meeting were presented for approval. Approval of Claims, Prepaid Claims, Checks, and Payroll: Vouchers audited and certified by the Finance Director as required by RCW 42 .24.080, and those expense reimbursement claims, certified as required by RCW 42.24 .090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at the Civic Center. As of November 13, 2012 the Council does approve for payment claims in the amount of $1 ,353,314.01; prepaid claims in the amounts of $1 0,879.72, $80,312.03, and $105,495.61 ; claim checks in the amount of $883,849.66; and payroll in the amounts of $322,599.12, $5,294.04, and $319,415.53. Accept Work -Stratford Road Crosswalk Project: Neppel Electric and Controls, LLC has completed work on the 2012 Stratford Road Crosswalk project. The work should be accepted and the 60 day lien period entered into. Accept Work -Division Street Lift Station Project: William Charles West has completed work on the 2012 Division Street Lift Station Project. The work should be accepted and the 60 day lien period entered into. Accept Work -Central Operations Facility Improvement Project: Selland Construction, Inc. has completed work on the 2011 COF Improvement Project. The work should be accepted and the 60 day lien period entered into. Blackstone Preliminary Major Plat and Findings of Fact: Blackstone OTR LLC has submitted an application for a one-lot plat of 27.34 acres at 8037 Randolph Road. The site is zoned Heavy Industrial, which corresponds with the Comprehensive Plan Land Use Designation of Industrial. A deferral was requested for street improvements. The Planning Commission recommended that the preliminary plat be approved with conditions. The Findings of Fact were presented for approval. Rathbone Preliminary Major Plat and Findings of Fact: Rathbone Sales, Inc. submitted a preliminary plat of7.48 acres at 3860 E. Broadway. There is an existing agricultural and equipment sales facility on site. The site is zoned Heavy Industrial, which corresponds with the Comprehensive Plan Land Use Designation of Industrial. Deferrals were requested for sidewalk improvements, connection to water and sewer, and moving the existing driveway location to meet Community Standards. A deviation was requested for lot configuration. The Planning Commission recommended that the preliminary plat be approved with conditions . The Findings of Fact were presented for approval. CITY COUNCIL MINUTES: 2 November 13, 2012 Blue Heron Park Final Major Plat and Findings of Fact: The City of Moses Lake has submitted a final plat fo r a one-lot plat of 76.5 acres at 111 Westshore Drive , the existing Blue Heron Park and the undeveloped City-owned property to the north. The site is zoned Public and the Comprehensive Plan Land Use Designation is Parks/Open Space. There have been no significant changes from the preliminary plat. The Planning Commission recommended that the final plat be approved with conditions. The Findings of Fact were presented for approval. Action Taken: Mr. Reese moved that the Consent Agenda be approved, seconded by Mr. Lane, and passed unanimously. COMMISSION APPOINTMENTS PARKS AND RECREATION COMMISSION Mayor Ecret requested confirmation of the appointment of David Enquist to the Parks and Recreation Commission. Action Taken: Dr. Curnel moved that the appointment be confirmed, seconded by Mr. Avila, and passed unanimously. CONSIDERATION OF BIDS AND QUOTES -None PETITIONS, COMMUNICATIONS. OR PUBLIC HEARINGS ORDINANCE -2013 BUDGET -1ST READING/PUBLIC HEARING An ordinance was presented which establishes the budget for 2013. The ordinance adopting the budget for the City of Moses Lake, Washington for the year of 2013 was read by title only. The public hearing was opened. There were no comments. Action Taken: Dr. Curnel moved that the public hearing be closed , seconded by Mr. Avila , and passed unanimously. A letter was read from the North Central Regional Library concerning the need to make the restrooms in the library handicapped accessible and the need for painting the outside of the building. Joseph K. Gavinski, City Manager, stated that staff has investigated the remodeling of the building but those improvements were put on hold because of the possibility of major changes to the bu ilding. He mentioned that staff has considered remodeling the restrooms in the staff area into a unisex restroom for the public. The access would be through the staff work area. The building is scheduled to be painted in 2013. There was considerable discussion about past proposed improvements to the library. Action Taken: Mr. Deane moved that the first reading of the ordinance be adopted, seconded by Mr. Avila, and passed unanimously. CITY COUNCIL MINUTES: 3 November 13,2012 ORDINANCES AND RESOLUTIONS ORDINANCES -TAXATION -2 ND READINGS Ordinances were presented which fix the estimated amount to be received by the City from property taxes and sets the tax levy rate . The ordinance fixing the amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake, Washington for 2013 was read by title only. Action Taken: Mr. Deane moved that the second reading of the ordinance be adopted, seconded by Mr. Lane, and passed unanimously. The ordinance fixing the estimated amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake, Washington for 2013 was read by title only. Action Taken: Mrs. Liebrecht moved that the second reading of the ordinance be adopted, seconded by Dr. Curnel, and passed unanimously. RESOLUTION -ACCEPT DONATION -2012 CONCERT SERIES A resolution was presented which accepts the donations from various businesses and organizations for the 2012 Centennial Theater Summer Concert Series and Movies in the Parks Program. The resolution accepting contributions for the City of Moses Lake Centennial Theater Summer Concert Series and Movies in the Parks Program was read by title only. Action Taken: Mr. Avila moved that the resolution be adopted, seconded by Mr. Reese, and passed unanimously. RESOLUTION -ACCEPT DONATION -EKA CHEMICALS A resolution was presented which accepts the donation of three self-contained breathing apparatus face pieces and four pack frames for the Fire Department valued at $3,000. The resolution accepting a donation of self-contained breathing apparatus face pieces and pack frames from Eka Chemical was read by title only. Action Taken: Mr. Lane moved that the resolution be adopted, seconded by Mr. Avila, and passed unanimously. RESOLUTION -ACCEPT DONATION -PHILLIPS A resolution was presented which accepts the donation of flooring and cabinet doors valued at $2,300 from Todd Phillips . These items will be repurposed and utilized in the construction of displays at the Moses Lake Museum and Art Center. The resolution accepting a donation of bamboo flooring and maple cabinet doors valued at $2,300 from Todd Phillips was read by title only. Action Taken: Mr. Reese moved that the resolution be adopted, seconded by Mr. Avila, and passed unanimously. CITY COUNCIL MINUTES: 4 November 13, 2012 RESOLUTION -ACCEPT PARC GRANT FUNDS A resolution was presented which accepts a $15,000 grant from the Grant County Prevention and Recovery Center (PARC). The funds will be used to provide training from the Washington State Liquor Control Board for police officers who will work with PARC on enforcement strategies such as compliance checks, party intervention patrols, and source investigations. The resolution accepting a grant from the Grant County Prevention and Recovery Center was read by title only. Action Ta ken: Dr. Curnel moved that the resolution be adopted, seconded by Mr. Avila, and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION POWER POINTE #2 AND #3 PRELIMINARY PLATS -REQUEST FOR EXTENSION Gary Mann, on behalf of the owners, has requested the extension of preliminary plat approval for the Power Pointe 2 and Power Pointe 3 Plats. These preliminary plats were approved December 13, 2005 and that approval will expire December 13, 2012. Gilbert Alvarado, Community Development Director, stated that the property has been recently purchased and the new owner is requesting the extension of the plat approvals. He pointed out that only one extension is allow and if no action is taken on the plats, they will become null and void on December 2013. Action Taken: Dr. Curnel moved that the request be granted , seconded by Mrs. Liebrecht, and passed unanimously. SIGN PLACEMENT STANDARDS Several changes were proposed to the Sign Placement Standards that would require political signs on city-owned property be limited to 30 days prior to the primary and general elections and that they be removed within 5 days after those elections. Spencer Grigg, Parks and Recreation Director, stated that signs on City property interfere with the staff's ability to provide maintenance on the sites such as weed control and mowing. There was some discussion by the Council. Action Taken: Mrs. Liebrecht moved that the changes to the sign placement standards be approved, seconded by Dr. Curnel, and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY COUNCIL MINUTES: 5 November 13, 2012 CITY MANAGER REPORTS AND COMMENTS WCIA 2012 ANNUAL REVIEW AND AUDIT Joseph K. Gavinski, City Manager, provided the report of the annual review and audit conducted by the Washington Cities Insurance Authority. 2013 COUNCIL/STAFF RETREAT Joseph K. Gavinski, City Manager, suggested either February 22 and 23 or March 1 and 2 for the 2013 Council/staff retreat. DECEMBER COUNCIL MEETING Joseph K. Gavinski, City Manager, pointed out that the Council's second meeting in December is scheduled for Christmas Day and suggested that the meeting be rescheduled to December 27. It was the consensus of the Council that the meeting be changed to December 27. BUILDING ACTIVITY REPORT The October 2012 Building Activity Report was presented. INVESTMENT REPORT The City received $14,788.43 in investment income for October 2012. SALES TAX/TRANSIENT RENTAL INCOME The City received $455,185.85 in sales tax and $57,117.62 in transient rental income in October 2012. The regular meeting was recessed at 8 p.m. and the Council met in a 20 minute executive session to discuss labor relations. The executive session was adjourned 8:20 p.m. and the regular meeting was reconvened. WAGES INCREASES FOR 2013 Joseph K. Gavinski, City Manager, reported that the Police Department Guild members will receive a 2% wage increase according to contract and that the Fire Department union members will receive a 2.5% wage increase according to their contract. Action Taken: Mr. Deane moved that the City of Moses Lake Association Members and exempt staff, including the City Manager, receive a 2% wage increase, seconded by Mr. Avila, and passed unanimously. The regular meeting was adjourned at 8:25 p.m. ATTEST Bill J. Ecret, Mayor W . Robert Taylor, Finance Director DATE 11/21/12 TIME 08:12:27 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= DATABAR 00007974 WATER/BILLING POSTAGE 0000064419 495.39 MAIL UTILITY BILLS SEWER/BILLING POSTAGE 0000064419 391. 70 MAIL UTILITY BILLS SANITATION FUND POSTAGE 0000064419 220.16 MAIL UTILITY BILLS STORM WATER POSTAGE 0000064419 72.55 MAIL UTILITY BILLS AMBULANCE SERVICE POSTAGE 0000064419 60.53 MAIL UTILITY BILLS ====================== TOTAL: 1,240.33 STERLING SAVINGS BANK 00007077 LEGISLATIVE OPERATING SUPPLIES 0000064423 87.30 SUPPLIES/T & S LEGISLATIVE REGISTRATION & MEMBERSHIPS 0000064423 45.00 SUPPLIES/T & S FINANCE TRAVEL & SUBSISTENCE /NON-ED 0000064334 85.73 MISC SUPPLIES/T & S COMMUNITY DEVELOPMEN OPERATING SUPPLIES 0000064324 21.26 OFFICE SUPPLIES COMMUNITY DEVELOPMEN OPERATING SUPPLIES 0000064325 347.19 OFFICE SUPPLIES/BOOTS-TRUMBULL LEGAL/JUDICIAL TRAVEL & SUBSISTENCE /NON-ED 0000064423 344.34 SUPPLIES/T & S MISC. SERVICES OPERATING SUPPLIES 0000064334 65.46 MISC SUPPLIES/T & S MISC. SERVICES OPERATING SUPPLIES 0000064472 620.28 SUPPLIES, TRAVEL EXPENSE MISC. SERVICES TRAVEL & SUBSISTENCE /NON-ED 0000064472 270.04 SUPPLIES, TRAVEL EXPENSE ENGINEERING TRAVEL & SUBSISTENCE /NON-ED 0000064332 16 .62 MISC SUPPLIES/T & S ENGINEERING OPERATING SUPPLIES 0000064472 233.68 SUPPLIES, TRAVEL EXPENSE ENGINEERING SMALL EQUIPMENT < $1000 0000064472 58.19 SUPPLIES, TRAVEL EXPENSE ENGINEERING TRAVEL & SUBSISTENCE /NON-ED 0000064472 1,257.24 SUPPLIES , TRAVEL EXPENSE PARK RECREATION OFFICE SUPPLIES 0000064326 301. 99 PARK RECREATION OPERATING SUPPLIES 0000064326 59.08 PARK RECREATION OPERATING SUPPLIES 0000064326 29.04 PARK RECREATION OPERATING SUPPLIES 0000064326 119.38 PARK RECREATION PROFESSIONAL SERVICES 0000064326 14 0.00 DATE 11/21/12 TIME 08:12:27 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 2 XAPPRVD VENOOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= STERLING SAVINGS BANK 00007077 PARK RECREATION OPERATING SUPPLIES 0000064326 1,309.27 PARK RECREATION OPERATING SUPPLIES 0000064326 132.35 PARK RECREATION MUSEUM RESALE 0000064326 601. 04 PARK RECREATION POSTAGE 0000064326 52.29 PARK RECREATION PRINTING & BINDING 0000064326 581.40 PARK RECREATION OPERATING SUPPLIES 0000064326 107.89 PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000064326 515.10 PARK RECREATION REPAIR & MAINT. EQUIP. (CONT 0000064326 1,033.14 PARK RECREATION OPERATING SUPPLIES 0000064326 495.26 POLICE OPERATING SUPPLIES 0000064401 556.68 MISCELLANEOUS POLICE POSTAGE 0000064401 209.06 MISCELLANEOUS POLICE SMALL EQUIPMENT < $1000 0000064401 130.00 MISCELLANEOUS POLICE TRAVEL & SUBSISTENCE /NON-ED 0000064401 385.87 MISCELLANEOUS FIRE OPERATING SUPPLIES 0000064332 39.80 MISC SUPPLIES/T & S FIRE OPERATING SUPPLIES 000006433 3 148.93 MISC SUPPLIES GRANTS AND DONATIONS OPERATING SUPPLIES 0000064326 160.35 GRANTS AND DONATIONS OPERATING SUPPLIES 0000064326 1,549.36 GRANTS AND DONATIONS MINOR EQUIPMENT < $5000 0000064401 278.75 MISCELLANEOUS GRANTS AND DONATIONS REGISTRATION & MEMBERSHIPS 0000064401 760.50 MISCELLANEOUS STREET TRAVEL & SUBSISTENCE /NON-ED 0000064332 170.12 MISC SUPPLIES/T & S WATER TRAVEL & SUBSISTENCE /NON-ED 0000064332 14.96 MISC SUPPLIES /T & S SEWER OPERATING SUPPLIES 0000064332 973.60 MISC SUPPLIES/T & S WATER/BILLING POSTAGE 0000064334 9.76 MISC SUPPLIES/T & S STORM WATER TRAVEL & SUBSISTENCE /NON-ED 0000064332 170.13 MISC SUPPLIES/T & S DATE 11/21/12 TIME 08:12 :27 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 3 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= STERLING SAVINGS BANK 00007077 STORM WATER OPERATING SUPPLIES AIRPORT TRAVEL & SUBSISTENCE /NON-ED AMBULANCE SERVICE OPERATING SUPPLIES AMBULANCE SERVICE SMALL EQUIPMENT < $1000 AMBULANCE SERVICE PROFESSIONAL SERVICES CENTRAL SERVICES OPERATING SUPPLIES CENTRAL SERVICES MINOR EQUIPMENT < $5000 CENTRAL SERVICES SMALL EQUIPMENT < $1000 CENTRAL SERVICES PROFESSIONAL SERVICES EQUIP RENTAL-OPERATI GAS-PROPANE-FUEL EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL EQUIP RENTAL-OPERATI GAS-PROPANE-FUEL BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL UNITED PARCEL SERVICE 00005456 MISC . SERVICES POSTAGE EQUIP RENTAL-OPERATI POSTAGE 0000064472 23.72 SUPPLIES, TRAVEL EKPENSE 0000064423 111. 30 SUPPLIES/T & S 0000064333 24.19 MISC SUPPLIES 0000064333 190.50 MISC SUPPLIES 0000064334 523.00 MISC SUPPLIES/T & S 0000064334 33.12 MISC SUPPLIES/T & S 0000064334 2,308.04 MISC SUPPLIES/T & S 0000064334 281.16 MISC SUPPLIES/T & S 0000064334 7,154 .44 MISC SUPPLIES/T & S 0000064323 114.15 FUEL 0000064332 1,066.41 MISC SUPPLIES/T & S 0000064472 100.61 SUPPLIES, TRAVEL EXPENSE 0000064332 199.06 MISC SUPPLIES/T & S ====================== TOTAL: 0000064418 0000064418 TOTAL: 26,617.13 40.00 10.34 50.34 SHIPPING CHARGES SHIPPING CHARGES ====================== REPORT TOTAL: 27,907.80 DATE 11/21/12 TOTALS PAGE TIME 08:12:29 XAPPRVD CITY OF MOSES LAKE TABULATI O N OF CLAIMS TO BE APPROVED COUNCIL MEETING O F TOTALS BY FUND FUND NO FUND NAME 000 GENERAL FUND 103 GRANTS AND DONATIONS 116 STREET 410 WATER/SEWER 490 SANITATION FUND 493 STORM WATER 495 AIRPORT 498 AMBULANCE SERVICE FUND 517 CENTRAL SERVICES 519 EQUIPMENT RENTAL 528 BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW 11/27/2012 AMOUNT 10,439.90 2,748.96 170 .12 1,885 .41 220.16 266.40 111.30 798.22 9,776 .76 1,291.51 199.06 27,907.80 VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID *t"''''''''''''' * ...... * * * ... * ...... * * * ... * ... * ............... * * *" ...... * * * ... it • • CLAIMS APPROVAL • • • • WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE • • OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT • IN THE AMOUNT OF $27,907.80 THIS 27TH DAY OF NOVEMBER, 2012 • • • COUNCIL MEMEER • • • • COUNCIL MEMBER COUNCIL MEMEER FINANCE DIRECTOR • • • • • • • • • *t * * * * * * * * * * * * * * * * * * * * ...... * * * ... * * * * * * * * * * *t DATE 11/15/12 TIME 10:44:09 NAME OF VENDOR Depa,tment CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E 0 C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditu,e Account PAGE 1 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= DATABAR 00007974 WATER/BILLING POSTAGE 0000064336 790.07 MAIL UTILITY BILLS SEWER/BILLING POSTAGE 0000064336 624.70 MAIL UTILITY BILLS SANITATION FUND POSTAGE 0000064336 351.12 MAIL UTILITY BILLS STORM WATER POSTAGE 0000064336 115.72 MAIL UTILITY BILLS AMBULANCE SERVICE POSTAGE 0000064336 96.53 MAIL UTILITY BILLS ====================== TOTAL: 1,978.14 HOME DEPOT CREDIT SERVICES 00007824 ENGINEERING SMALL EQUIPMENT < $1000 0000064330 613.02 MISC SUPPLIES PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000064330 69.76 MISC SUPPLIES PARK RECREATION OPERATING SUPPLIES 0000064330 187.23 MISC SUPPLIES PARK RECREATION OPERATING SUPPLIES 0000064330 92.57 MISC SUPPLIES PARK RECREATION REPAIR AND MAINTENANCE SUPPL 0000064330 27.57 MISC SUPPLIES PARKS / STREET IMPROVE/ OTHER THAN BUILDING 0000064330 30.92 MISC SUPPLIES WATER OPERATING SUPPLIES 0000064330 164.98 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064330 22 .55 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064330 100.03 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064330 55.26 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064330 38.32 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064330 132.20 MISC SUPPLIES ====================== TOTAL: 1,534.41 LOWES 00003886 ENGINEERING SMALL EQUIPMENT < $1000 0000064331 261. 78 MISC SUPPLIES PARK RECREATION OPERATING SUPPLIES 0000064331 89.23 MISC SUPPLIES PARK RECREATI ON OPERATING SUPPLIES 0000064331 37.74 MISC SUPPLIES WATER REPAIR AND MAINTENANCE SUPPL 000006 4331 10.19 MISC SUPPLIES BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064331 33.45 MISC SUPPLIES DATE 11/15/12 TIME 10:44:09 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= LOWES 00003886 BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064331 105.29 MISC SUPPLIES ====================== TOTAL: 537.68 SIGNS NOW 00007051 EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP. (CONT 0000064337 807.11 GRAPHICS FOR POLICE CARS EQUIP RENTAL-OPERATI LEASE PURCRASE DEFERRING TO 0000064337 807.09 GRAPHICS FOR POLICE CARS EQUIP RENTAL-OPERATI LEASE PURCRASE DEFERRING TO 0000064337 807.09 GRAPHICS FOR POLICE CARS EQUIP RENTAL-OPERATI LEASE PURCRASE DEFERRING TO 0000064337 807.09 GRAPHICS FOR POLICE CARS EQUIP RENTAL-OPERATI LEASE PURCRASE DEFERRING TO 0000064337 807.09 GRAPHICS FOR POLICE CARS EQUIP RENTAL-OPERATI LEASE PURCRASE DEFERRING TO 0000064337 807.09 GRAPHICS FOR POLICE CARS TOTAL: 4,842.56 ====================== REPORT TOTAL: 8,892.79 DATE 11/15/12 TIME 10:44:11 CITY OF MOSES TABULATION OF CLAIMS LA K E TO BE APPROVED TOTALS BY FUND FUND NO FUND NAME 000 GENERAL FUND 116 STREET 410 WATER/SEWER 490 SANITATION FUND 493 STORM WATER 498 AMBULANCE SERVICE FUND 519 EQUIPMENT RENTAL 528 BUILD MAINTENANCE TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW COUNCIL MEETING OF 11/27/2012 AMOUNT 1,378.90 30 .92 1,589.94 351.12 ll5.72 96 .53 4,842.56 487.10 8,892.79 VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD **;,. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** , , , C L A I M SAP PRO V A L , , , WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANDISE ' , OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT ' , IN THE AMOUNT OF $8,892.79 THIS 27TH DAY OF NOVEMBER, 2012 ' , , , , , , , COUNCIL MEMBER , , , , COUNCIL MEMBER COUNCIL MEMBER FINANCE DIRECTOR , , , , , ** * * * * * * * * '* * * * * * '* '* * * * * * * * * * * '* * * * * * * * * * *t DATE 11/21/12 TIME 09:16:58 PAGE 1 XAPPRVD CIT Y 0 F M 0 S E S TAB U L A T ION 0 F C L A I M S LA K E T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= AMERISTAY INN & SUITES PARK RECREATION ARROW HOCKEY AND SPORT CORP PARK RECREATION PARK RECREATION 00004371 PROFESSIONAL SERVICES 00006852 OPERATING SUPPLIES OPERATING SUPPLIES BANK OF NEW YORK -EFT 00006561 BUILD MAINT-DEBT SR PRINCIPAL G.O. BONDS BUILD MAINT -DEBT SR INTEREST ON GO DEBT BASIN LOCK & SECURITY 00003714 BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL BASIN SEPTIC SERVICES PARK RECREATION PARK RECREATION PARK RECREATION BATTERY SYSTEMS AMBULANCE SERVICE EQUIP RENTAL-OPERATI BESSE MEDICAL SUPPLY AMBULANCE SERVICE 00000166 REPAIR & MAINT. OTHER (CONTR REPAIR & MAINT. OTHER (CONTR REPAIR & MAINT. OTHER (CONTR 00004673 OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL 00006688 OPERATING SUPPLIES BIG SKY FIRE/AFFIRMED MEDICAL 00006233 STREET OPERATING SUPPLIES WATER BLUE LINE TRAINING LLC POLICE OPERATING SUPPLIES 00007468 REGISTRATION & MEMBERSHIPS 0000064319 TOTAL: 0000064327 0000064327 TOTAL: 0000064435 0000064435 TOTAL: 0000064340 172.54 172 .54 102.90 336.70 439.60 545,000.00 68,956.25 613,956.25 12.89 MAC PRESENTER LODGING ICE RINK SUPPLIES ICE RINK SUPPLIES DEBT SERV PYMT/2010 GO BOND DEBT SERV PYMT/2010 GO BOND LATCH GUARD ====================== TOTAL: 12 .89 0000064372 291. 34 SEPTIC SERVICES 0000064372 48.56 SEPTIC SERVICES 0000064372 129.48 SEPTIC SERVICES ====================== TOTAL: 469.38 0000064426 71.47 BATTERIES 0000064342 856.41 BATTERIES ====================== TOTAL : 927.88 0000064425 623.98 AMBULANCE SUPPLIES ====================== TOTAL: 0000064343 0000064343 TOTAL: 0000064396 623.98 46 .66 118.69 165 .35 198.00 FIRST AID SUPPLIES FIRST AID SUPPLIES REGISTRATION ====================== TOTAL: 198 .00 DATE 11/21/12 TIME 09:16:58 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 2 XAPPRVD VENDOR NO Object Description P,O, Number P,O, Amount Purpose of Purchase ======================================================================================================================= BLUMENTHAL UNIFORM CO INC POLICE 00000133 OPERATING SUPPLIES BRENTS AUTOMATIC TRANS SERVICE 00006783 EQUIP RENTAL-OPERATI REPAIR & MAINT, EQUIP, (CONT BRIAN OWENS 00007730 0000064404 1,577,76 UNIFORMS ====================== TOTAL: 1,577.76 0000064240 284.32 REPLACE FUEL PUMP ====================== TOTAL: 284.32 MISC. SERVICES TRAVEL & SUBSISTENCE /NON-ED 0000064473 83.41 TRAVEL EXPENSE BSN SPORTS PARK RECREATION BURKE MARKETING & PROMOTION TOURISM ACTIVITIES TOURISM ACTIVITIES TOURISM ACTIVITIES 00006942 OPERATING SUPPLIES 00005798 OPERATING SUPPLIES PROFESSIONAL SERVICES AOVERTISING BUSINESS INTERIORS & EQUIPMENT 00003619 EXECUTIVE OPERATING SUPPLIES CALIFORNIA CONTRACTORS SUPPLY 00006014 WATER CASCAOE ANALYTICAL INC WATER SEWER REPAIR AND MAINTENANCE SUPPL 00005014 PROFESSIONAL SERVICES PROFESSIONAL SERVICES CASCAOE NATUHAL GAS CORP 00000203 PARK RECREATION UTILITY EXPENSE / GAS PARK RECREATION UTILITY EXPENSE / GAS FIRE UTILITY EXPENSE / GAS BUILD MAINT-OPERATIO UTILITY EXPENSE / GAS ====================== TOTAL: 0000064317 TOTAL: 0000064360 0000064360 0000064360 TOTAL: 0000064431 TOTAL: 0000064346 TOTAL: 0000064352 0000064352 83,41 1,159,80 1,159,80 875,00 8,223,60 2,886.00 11,984.60 228.70 228.70 119.90 119.90 539.00 914.34 MISC SUPPLIES RETAINER/HOLIDAY SHOW RETAINER/HOLIDAY SHOW RETAINER/HOLIDAY SHOW FILE FOLDERS BLAOE TO CUT CONCRETE SAMPLE TESTING SAMPLE TESTING ====================== TUTAL: 0000064328 0000064328 0000064449 0000064449 1,453.34 42.84 231. 50 415.05 351.11 LRC GAS USAGE LRC GAS USAGE NAT GAS SERVICE NAT GAS SERVICE ====================== TOTAL: 1,040,50 DATE 11/21/12 TIME 09:16:58 PAGE 3 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T ° B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 NAME OF VENDOR Department VENDOR NO Object Description Expenditure Account P,O, Number P,O, Amount Purpose of Purchase =======================================================================~=============================================== CEDAR STREET CLEANERS 00004655 POLICE OPERATING SUPPLIES FIRE REPAIR & MAINT, EQUIP, (CONT CENTRAL MACHINERY SALES INC 00002779 PARK RECREATION REPAIR & MAINT , EQUIP, (CONT PARKS/STREET REPAIR & MAINT, EQUIP, (CONT WATER OPERATING SUPPLIES CENTRAL WASHINGTON CONCRETE 00003603 PARKS / STREET REPAIR AND MAINTENANCE SUPPL CHASE PAYMENTECH-EFT WATER/BILLING SEWER/BILLING SANITATION FUND CITY OF MOSES LAKE MISC. SERVICES 1998 REFUNDING GOB 00004046 BANK CHARGES BANK CHARGES BANK CHARGES 00008107 TO 2?? GOB FUNDS OS TRANS TO 006 MISC SERVICES 00008201 PARK RECREATION UTILITY EXPENSE / W-S-G SEWER UTILITY EXPENSE / W-S -G BUILD MAINT-OPERATIO UTILITY EXPENSE / W-S-G COLU!1BIA BASIN DAILY HERALD EXECUTIVE TOURISM ACTIVITIES COLUMBIA BEARING SALES SEWER 00000210 REGISTRATION & MEMBERSHIPS ADVERTISING 00000274 REPAIR AND MAINTENANCE SUPPL 0000064400 631.19 UNIFORMS 0000063971 5,40 UNIFORM MAINT ====================== TOTAL: 636,59 0000064312 269 ,75 AIR COMPRESSOR RENTAL 0000064312 269,75 AIR COMPRESSOR RENTAL 0000064347 30,21 FORM TUBE TOTAL: 569,71 0000064049 164,01 MISC SUPPLIES ====================== TOTAL: 164,01 0000064442 725.74 CREDIT CARD FEES 0000064442 725.74 CREDIT CARD FEES 0000064442 725.72 CREDIT CARD FEES ====================== TOTAL: 0000064451 0000064452 2,177.20 324.54 275.70 TRANS CASH/006 TO 285 TRANS FROM 284 TO 006 ====================== TOTAL: 0000064456 000 0064456 0000064456 600.24 492,67 1,296 ,91 195.69 WATER SERVICE WATER SERVICE WATER SERVICE ====================== TOTAL: 0000064422 0000064335 1,985.27 143.65 SUSSCR RENEWAL 690.34 ADVERTISING -CB ALLIED ARTS ====================== TOTAL: 833.99 0000064348 848,31 V-BELTS DATE 11/21/12 TIME 09:16:5B CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 4 XAPPRVD NAME OF VENDOR Department VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= COLUMBIA BEARING SALES 00000274 BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL COLUMBIA GLASS LLC 00005B67 BUILD MAINT-OPERATIO REPAIR & MAINT. BUILDING (CO COMMERCIAL TIRE 0000596B EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL CONCESSIONS SUPPLY PARK RECREATION CONSOLIDATED ELECTRIC DIST PARK RECREATION STREET WATER SEWER SEWER SEWER BUILD flAINT-OPERATIO CONSULT POLICE CROWN PAPER & JANITORIAL 000062B6 OPERATING SUPPLIES 00000B19 REPAIR AND MAINTENANCE SUPPL REPAIR AND MAINTENANCE SUPPL OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL OPERATING SUPPLIES 00006353 PROFESSIONAL SERVICES 00007120 000006 434B 6.3B V-BELTS TOTAL: B54.69 0000064345 290.94 TINTED GLASS ====================== TOTAL: 290.94 0000064350 1,707.B4 WHEELS, CABLE ====================== TOTAL: 1,707.B4 000006443B 75.53 SLUSH PUPPIE WINTERIZATION TOTAL: 75 .53 0000064062 76.63 MISC SUPPLIES 0000064351 4B.02 MISC SUPPLIES 0000064351 196.26 MISC SUPPLIES 0000064351 112.54 MISC SUPPLIES 0000064351 B.74 MISC SUPPLIES 0000064351 42.46 rusc SUPPLIES 0000064351 33 .77 MISC SUPPLIES ====================== TOTAL: 51B.42 0000064392 900.00 POLYGRAPHS ====================== TOTAL: 900.00 BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL 0000064349 4B6.63 CLEANER, FILTERS DENNIS DUKE POLICE DEPT OF ECOLOGY SEWER 00000347 DIRECT MEDICAL PAYMENTS 00003221 REGISTRATION & MENBERSHIPS ====================== TOTAL: 4B6.63 0000064455 255.00 MEDICAL NOT COY BY INS TOTAL: 255.00 0000064344 1BO.00 WASTEWATER OPER CERT ====================== TOTAL: 1BO.00 DATE 11/21/12 TIME 09:16:5B NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 5 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= DON GARRISON FIREMANS PENSION DR LOU SOWERS POLICE EASTERN CASCADE DIST POLICE EVERGREEN IMPLEMENT INC EQUIP RENTAL-OPERATI EQUIP RENTAL-OPERATI FABER INDUSTRIAL SUPPLY PARK RECREATION STREET STORM WATER FASTENAL COMPANY PARK RECREATION STREET WATER BUILD MAINT-OPERATIO BUILD MAINT-OPERATIO FERRELLGAS SEWER FOOD SERVICES OF AMERICA PARK RECREATION GRAINGER PARTS OPERATIONS SEWER 0000276B DIRECT MEDICAL PAYMENTS 00001B56 PROFESSIONAL SERVICES 00006909 OPERATING SUPPLIES 00005234 REPAIR AND MAINTENANCE SUPPL REPAIR & MAINT. EQUIP . ICONT 00000501 OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL SMALL EQUIPMENT < $1000 00007372 OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL REPAIR AND MAINTENANCE SUPPL 00002207 GAS-PROPANE-FUEL 0000716B LARSON REC COMPLEX RESALE 00002755 OPERATING SUPPLIES 0000064453 3,600.00 MEDICAL NOT COV BY INS ====================== TOTAL: 3,600.00 0000064390 450.00 PSYCHOLOGICAL ====================== TOTAL: 450.00 00000643B7 60.50 DRINKING WATER ====================== TOTAL: 60.50 0000064353 420.21 MSIC SUPPLIES, REPAIRS 0000064353 B43.92 MSIC SUPPLIES, REPAIRS ====================== TOTAL: 1,264.13 00000633BB 102.91 MISC SUPPLIES 0000064356 129.63 SIGN MATERIAL, SNAKE EXT 0000064356 107.20 SIGN MATERIAL, SNAKE EXT ====================== TOTAL: 339.74 0000064052 61. Bl MISC SUPPLIES 0000064355 16.91 MISC SUPPLIES 0000064355 211.93 MISC SUPPLIES 0000064355 352.69 MISC SUPPLIES 0000064355 55.02 MISC SUPPLIES ====================== TOTAL: 69B.36 0000064354 22.71 PROPANE TOTAL: 22.71 0000064320 1,064.95 LRC RESALE TOTAL: 1,064.95 0000064357 223.12 MISC SUPPLIES DATE 11/21/12 TIME 09 :16:58 CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M B BTl N G 0 F 11/27/2012 Expenditure Account PAGE 6 XAPPRVD NAME OF VENDOR Department VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase =========:============================================================================================================= GRAINGBR PARTS OPERATIONS SEWER SEWER BUILD MAINT-OPERATIO BUILD MAINT-OPERATIO BUILD MAINT-OPERATIO BUILD MAINT-OPERATIO GRCC/BAT PARK RECREATION HANSEN SUPPLY COMPANY WATER HARRYS RADIATOR SERVICE INC 00002755 REPAIR AND MAINTENANCE SUPPL REPAIR AND MAINTENANCE SUPPL OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL 00002869 REGISTRATION & MEMBERSHIPS 00007461 OPERATING SUPPLIES 00000709 BUILD MAINT-OPERATIO REPAIR & MAINT. BUILDING (CO IBS INC 00004860 0000064357 942.78 MISC SUPPLIES 0000064357 177.17 MISC SUPPLIES 0000064357 475.05 MISC SUPPLIES 0000064357 91.24 MISC SUPPLIES 0000064357 37.55 MISC SUPPLIES 0000064357 97 .77 MISC SUPPLIES TOTAL: 2,044.68 0000064329 42 .00 BACKFLOW CERTIFICATION/GARRET! TOTAL: 42.00 0000064358 310.32 MARKING TAPE ====================== TOTAL: 310.32 0000064359 242.78 RESET GENERATOR HEADER ====================:= TOTAL: 242.78 EQUIP RENTAL-OPERATI REPAIR AND MAINTENANCE SUPPL 0000064369 533.32 MISC SUPPLIES IMSA STREET IRRIGATORS INC STORM WATER J P COOKE COMPANY POLICE JERRYS AUTO SUPPLY 00006190 REGISTRATION & MEMBERSHIPS 00003840 REPAIR AND MAINTENANCE SUPPL 00002797 OPERATING SUPPLIES 00005835 STREET REPAIR AND MAINTENANCE SUPPL BUILD MAINT-OPERATIO REPAIR AND MAINTENANCE SUPPL ====================== TOTAL: 0000064362 TOTAL: 0000064361 TOTAL: 0000064399 TOTAL: 0000064363 0000064363 TOTAL: 5lJ.32 160.00 ANNUAL DUES 160.00 14.95 BRASS VALVES 14.95 152.00 SUPPLIES 152.00 20.35 MISC SUPPLIES 13.01 MISC SUPPLIES 33.36 DATE ll/21/12 TIME 09:16:58 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F ll/27 /2012 Expenditure Account PAGE 7 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= KWIQ RADIO C/O COL RIVER MEDIA 00005659 TOURISM ACTIVITIES ADVERTISING 0000064339 1,000.00 ADVERTISING-ML BUSINESS ASSN ====================== TOTAL: 1,000.00 LAD IRRIGATION COMPANY INC OOOOllOl PARK RECREATION REPAIR & MAINT. OTHER (CONTR 0000064305 215.80 MISC SUPPLIES WATER OPERATING SUPPLIES 0000064364 105.68 STEEL PIPE ====================== TOTAL: 321.48 LAKESIDE DISPOSAL 00004080 SANITATION FUND GARBAGE CONTRACT 0000064257 181,514.04 CONTRACT PAYMENT ====================== TOTAL: 181,514.04 LOCALTEL COMMUNICATIONS 00004374 CENTRAL SERVICES PROFESSIONAL SERVICES 0000064018 1,661.90 INTERNET SERVICE ====================== TOTAL: 1,661.90 LONGLEAF SERVICES INC 00006718 PARK RECREATION MUSEUM RESALE 0000064458 34.45 MAC RESALE ====================== TOTAL: 34.45 MERCHANT SOLUTIONS -EFT 00005882 COMMUMITY DEVELOPMEN BANK CHARGES 0000064437 308.44 CREDIT CARD FEES ENGINEERING BANK CHARGES 0000064437 417 .66 CREDIT CARD FEES PARK RECREATION BANK CHARGES 0000064437 38.69 CREDIT CARD FEES PARK RECREATION BANK CHARGES 0000064437 10.00 CREDIT CARD FEES PARK RECREATION BANK CHARGES 0000064437 78.70 CREDIT CARD FEES PARK RECREATION BANK CHARGES 0000064437 21.75 CREDIT CARD FEES POLICE BANK CHARGES 0000064437 18.62 CREDIT CARD FEES FIRE BANK CHARGES 0000064437 23.65 CREDIT CARD FEES WATER/BILLING BANK CHARGES 0000064437 15.68 CREDIT CARD FEES SEWER/BILLING BANK CHARGES 0000064437 15.69 CREDIT CARD FEES SANITATION FUND BANK CHARGES 0000064437 15.68 CREDIT CARD FEES ====================== TOTAL: 964.56 MOSES LAKE STEEL SUPPLY 00001268 ENGINEERING SMALL EQUIPMENT < $1000 0000064316 11.65 ENG SUPPLIES DATE 11/21/12 TIME 09:16:58 CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 8 XAPPRVD NAME OF VENDOR Department VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= MOSES LAKE STEEL SUPPLY PARK RECREATION STREET WATER SEWER EQUIP RENTAL-OPERATI MOUNTAIN PRESS PARK RECREATION 00001268 OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL OPERATING SUPPLIES REPAIR AND MAINTENANCE SUPPL REPAIR & MAlNT. EQUIP. (CONT 00007189 MUSEUM RESALE NANCY CORTEZ/PETTY CASH FUND 00004997 STREET REGISTRATION & MEMBERSHIPS EQUIP RENTAL-OPERATI OPERATING SUPPLIES EQUIP RENTAL-OPERATI TRAVEL & SUBSISTENCE /NON-ED EQUIP RENTAL-OPERATI LEASE PURCHASE DEFERRING TO NORTH CENTRAL WASHINGTON FENCE 00006902 WATER REPAIR AND MAINTENANCE SUPPL NORTHERN ENERGY 00005570 EQUIP RENTAL-OPERATI GAS -PROPANE-FUEL NORTHWEST HOSE & FITTINGS STORM WATER OGDEN MURPHY WALLACE INC LEGAL/JUDICIAL OXARC INC SEWER PARAMOUNT CAFE & CATERING 00001302 REPAIR AND MAINTENANCE SUPPL 00006727 PROFESSIONAL SERVICES 00001412 OPERATING SUPPLIES 00004939 GRANTS AND DONATIONS TRAVEL & SUBSISTENCE /NON-ED 0000064460 46.56 MISC SUPPLIES 0000064365 54.71 MISC SUPPLIES 0000064365 733 .49 MISC SUPPLIES 0000064365 17 .5 0 MISC SUPPLIES 0000064365 8.09 MISC SUPPLIES ====================== TOTAL: 872.00 0000064459 59.40 MAC RESALE ====================== TOTAL: 59.40 0000064371 10.00 REIMB PETTY CASH 0000064371 12.00 REIMB PETTY CASH 0000064371 11.51 REIMB PETTY CASH 0000064371 25.75 REIMB PETTY CASH ====================== TOTAL: 59.26 0000064374 85.89 ALUM TIES/FENCE REPAIR ====================== TOTAL: 85 .89 0000064370 11.60 PROPANE ====================== TOTAL: 11.60 0000064373 3.50 STEEL ====================== TOTAL: 3.50 0000064432 723.50 PROF SERVICE/AT & T REFUND TOTAL: 723.50 0000064368 22.55 ORANGE SWEATSHIRT ====================== TOTAL: 22.55 0000064395 426.03 MEALS DATE 11/21/12 TIME 09 :16:58 NAME OF VENDOR Department PHILIPS MEDICAL SYSTEMS AMBULANCE SERVICE PITNEY BOWES INC CENTRAL SERVICES POLHAMUS HEATING & AIR SEWER POW CONTRACTING WATER SEWER CONSTRUC PROGRESSIVE MEDICAL INTL AMBULANCE SERVICE QUILL CORPORATION FINANCE COMMUNITY DEVELOPMEN POLICE WATER/BILLING RAINBOW FLYING SERVICE AIRPORT REDFLEX TRAFFIC SYSTEMS POLICE SAMARITAN HEAL THCARE AMBULANCE SERVICE PAGE 9 XAPPRVD CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 VENDOR NO Object Description Expenditure Account 00004166 REPAIR & MAINT . EQUIP. (CONT 00001508 OPERATING SUPPLIES 00006537 REPAIR & MAINT. EQUIP. (CONT 00005344 CIP·WATER PROJECTS 00006656 OPERATING SUPPLIES 00004811 OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLI ES OPERATING SUPPLIES 00003974 P.O. Number P.O. Amount Purpose of Purchase ====================== TOTAL: 426.03 0000064427 414.00 ALS MONITOR ====================== TOTAL: 414.00 0000064446 129.45 POSTAGE MACH INK TOTAL: 129.45 0000064376 1,831.07 INSTALL HEAT PUMP ====================== TOTAL: 1,831.07 0000064417 5,395.00 FINAL PE WELL 11&24 PMPHSE 11 ====================== TOTAL: 5,395.00 0000064424 1,048.42 AMBULANCE SUPPLIES ====================== TOTAL: 1,048.42 0000064434 51. 77 MISC SUPPLIES 0000064322 236.17 CALENDARS 2013 0000064388 114.30 SUPPLIES 0000064434 40.49 MISC SUPPLIES ====================== TOTAL: 482.73 REPAIR & MAINT. OTHER (CONTR 0000064377 300.00 LAWN CARE CONTRACT 00004837 PROFESSIONAL SERVICES 00001836 OPERATING SUPPLIES ====================== TOTAL: 300.00 0000064444 27,024.77 PROF SERV/RED LIGHT TICKETS ====================== TOTAL: 27,024.77 0000064429 68.07 AMBULANCE SUPPLIES ====================== TOTAL: 68.07 SAN DIEGO POLICE EQUIPMENT 00007332 GRANTS AND DONATIONS MINOR EQUIPMENT < $5000 000006 4397 406.58 AMMUNITION ====================== TOTAL: 406.58 DATE 11/21/12 TIME 09 :16:58 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 10 XAPPRVD VENDOR NO Object Description P.O. Number P.O. Amount Purpose of Purchase ======================================================================================================================= 00002995 SEATTLE PUMP COMPANY INC SEWER REPAIR AND MAINTENANCE SUPPL 0000064378 2,060.48 JET NOZZLE ====================== TOTAL: 2,060.48 00005589 SHELLY MCCUISTION FIRE TRAVEL & SUBSISTENCE /NON-ED 0000064428 20.16 REIMB MILEAGE SHIRTBUILDERS INC PARK RECREATION SOL8 PERFORMANCE POLICE SPECTRUM COMMUNICATIONS 00004022 OPERATING SUPPLIES 00004568 OPERATING SUPPLIES 0000269l EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP. (CONT SUNTRUST 00007361 EQUIPMENT LEASES PRINCIPAL CAPITAL LEASE EQUIPMENT LEASES INTEREST ON CAPITAL LEASES/I W/S LEASES PRINCIPAL CAPITAL LEASE W/S LEASES INTEREST ON CAPITAL LEASES/I EQUIP RENTAL-DEBT SR PRINCIPAL CAPITAL LEASE EQUIP RENTAL-DEBT SR INTEREST ON CAPITAL LEASES/I TAP-RACK TACTICAL LLC 00006176 GRANTS AND DONATIONS REGISTRATION & MEMBERSHIPS TATUM LAWN CARE WATER TIFFANY QUILTER MISC. SERVICES 00005928 REPAIR & MAINT. OTHER (CONTR 00005267 PROFESSIONAL SERVICES UTIL UNDRGRND LOCATION CENTER 00004598 STREET MISCELLANEOUS (NOT LISTED BE ====================== TOTAL: 20.16 0000064315 312.65 ADULT SPORTS SHIRTS ====================== TOTAL: 312.65 0000064398 194.22 UNIPORMS ====================== TOTAL: 194.22 0000064379 3,092.25 REPAIR RADIOS =================:===: TOTAL: 3,092.25 000006393 3 317.l4 #35 LEASE PYMT/DEC 0000063933 10.77 #35 LEASE PYMT/DEC 0000063933 3,394.83 #35 LEASE PYMT/DEC 0000063933 158.66 #35 LEASE PYMT/DEC 0000063933 9,420.45 #35 LEASE PYMT/DEC 0000063933 276.40 #35 LEASE PYMT/DEC ===========:========== TOTAL: 13,578.25 0000064394 700.00 REGISTRATION ====================== TOTAL: 700.00 000006 4380 377.65 EXCAVATE WATER METER ====================== TOTAL: 377.65 000006 4433 160.00 WELLNESS EXERCISE WRKSHOP ====================:= TOTAL: 160.00 0000064381 60.48 UTILITY LOCATES DATE 11/21/12 TIME 09:16:58 NAME OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 11 XAPPRVD VENDOR NO Object Description P,O, Number P,O, Amount Purpose of Purchase ========:=====================================:=:====================================================================== UTIL UNDRGRND LOCATION CENTER 00004598 WATER SEWER MISCELLANEOUS (NOT LISTED BE 0000064381 60,48 UTILITY LOCATES MISCELLANEOUS (NOT LISTED BE 0000064381 60,48 UTILITY LOCATES UV DOCTOR LAMPS LLC SEWER VERIZON WIRELESS AMBULANCE SERVICE 00006326 OPERATING SUPPLIES 00002107 TELEPHONE 00005609 ====================== TOTAL: 181.44 0000064383 420,81 LAMP DISPOSAL BOX TOTAL: 420 ,81 0000064447 242,88 MNTHLY ACCESS CHARGES ====================== TOTAL: 242,88 W ROBERT TAYLOR FINANCE TRAVEL & SUBSISTENCE /NON-ED 0000064436 119,29 REIMB MILEAGE/EXPENSES WASHINGTON AUTO CARRIAGE 00007724 EQUIP RENTAL-OPERATI LEASE PURCHASE DEFERRING TO WEAVER EXTERMINATING SERVICE WATER WENATCHEE VALLEY COLLEGE POLICE WENATCHEE VALLEY MEDICAL CTR 00004290 PROFESSIONAL SERVICES 00007670 REGISTRATION & MEMBERSHIPS 00005069 STREET PROFESSIONAL SERVICES SEWER PROFESSIONAL SERVICES EQUIP RENTAL-OPERATI PROFESSIONAL SERVICES 00004968 ====================== TOTAL: 119,29 0000063577 14,946,25 WAUSAU SERIES SNOW PLOW ====================== TOTAL: 0000064384 TOTAL: 0000064389 TOTAL: 0000064430 0000064430 0000064430 14,946,25 69,06 69.06 2,000.00 2,000.00 80.00 80.00 80.00 RODENT CONTROL REGISTRATION DOT PHYSICALS DOT PHYSICALS DOT PHYSICALS ====================== TOTAL: 240.00 WEST PAYMENT CENTER LEGAL/JUDICIAL BOOKS /LESS $100.00 TOTAL VA 0000064466 931.18 LEGAL BOOKS TOTAL: 931.18 WESTERN PETERBILT INC 00006802 EQUIP RENTAL-OPERATI REPAIR & MAINT. EQUIP, (CONT 0000064385 364. 03 REBUILD AIR DRYER WILLARD SELF POLICE 00005350 DIRECT MEDICAL PAYMENTS ====================== TOTAL: 364.03 0000064454 183.50 PRESC CO-PAY DATE 11/21/12 TIME 09:16:58 NANE OF VENDOR Department CIT Y 0 F M 0 S E S L A K E TAB U L A T ION 0 F C L A I M S T 0 B E A P PRO V E D C 0 U N C I L M E E TIN G 0 F 11/27/2012 Expenditure Account PAGE 12 XAPPRVD VENDOR NO Object Description P.O . Number P.O. Amount Purpose of Purchase ======================================================================================================================= XPRESS BILL PAY -EFT WATER/BILLING SEWER/BILLING SANITATION FUND 00006421 BANK CHARGES BANK CHARGES BANK CHARGES ====================== TOTAL: 0000064440 0000064440 0000064440 TOTAL: 183.50 376.83 376.82 376.83 1,130.48 CREDIT CARD FEES CREDIT CARD FEES CREDIT CARD FEES ====================== REPORT TOTAL: 924,352.89 DATE 11/21/12 TIME 09,17,01 TOTALS BY FUND FUND NO --------- 000 102 103 116 275 284 410 477 483 490 493 495 498 517 519 528 611 CITY OF MOSES LAKE TABULATION OF CLAIMS TO BE APPROVED COUNCIL MEETING OF 11/27/2012 FUND NAME AMOUNT ---------------------------------------------------- GENERAL FUND 43,523 .99 TOURISM ACTIVITIES 13,674 .94 GRANTS AND DONATIONS 1,532.61 STREET 1,060.52 EQUIPMENT LEASES 327.91 1998 REFUNDING GOB 275.70 WATER/SEWER 14,497 .52 WATER SEWER CONSTRUCTION 5,395 .00 W/S LEASES 3,553.49 SANITATION FUND 182,632.27 STORM WATER 125.65 AIRPORT 300.00 AMEULANCE SERVICE FUND 2,468 .82 CENTRAL SERVICES 1,791.35 EQUIPMENT RENTAL 32,894.35 BUILD MAINTENANCE 616,698.77 FIREMANS PENSION 3,600.00 TOTALS PAGE XAPPRVD DATE 11/21/12 TIME 09:17:01 CITY OF MOSES LAKE TABULATION OF CLAIMS TO BE APPROVED TOTALS BY FUND FUND NO FUND NAME TOTAL CHANGES TO BE MADE SHOULD BE LISTED BELOW COUNCIL MEETING OF 11/27/2012 AMOUNT 924,352 .89 VEND NO. P.O. NO. AMT LISTED CORRECTED AMT ACTION TO BE TAKEN CORRECT AMOUNT TO BE PAID TOTALS PAGE XAPPRVD ** * .. * * * * .. * * * * * * .. * .. * * * * * * * * * * .... * * * * * * .. * i* * * * CLAIMS APPROVAL * * * * WE, THE UNDERSIGNED COUNCILMEN OF THE CITY OF MOSES LAKE, WASHINGTON, DO HEREBY CERTIFY THAT THE MERCHANOISE * * OR SERVICES SPECIFIED HAVE BEEN RECEIVED AND THAT ABOVE CLAIMS ARE APPROVED, AS NOTED, FOR PAYMENT * * IN THE AMOUNT OF $924,352.89 THIS 27TH DAY OF NOVEMBER, 2012 * * * * * * COUNCIL MEMBER * * * * COUNCIL MEMBER COUNCIL MEMBER FINANCE DIRECTOR * * * * ** * * .. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** November 20, 2012 TO: City Manager For City Council Consideration FROM: Municipal Services Director SUBJECT: Accept Work Wastewater Telemetry Project -2012 Inland Northwest Electric has completed work for the Wastewater Telemetry Project -2012. That project included installing new radios, controllers, and interface units for 24 lift stations; upgrades to the remote telemetry units and radios for the Larson and Sand Dunes wastewater treatment plants; and supervisory control and data acquisition programing at the Central Operations Facility. The contract was awarded in the amount of $186,799. The final contract amount for the work is $198,447. The additional cost is accounted to change orders for auxiliary parts that were required to be replaced for compatibility with the new controllers at a few lift stations. The contract work is physically complete and ready for acceptance by City Council. Upon acceptance of the contract, we will enter into the 60-day lien period as required by Washington State Law. Respectfully Submitted, ~ :-~~ ~ Municipal Services Director November 16,2012 Moses Lake City Council Members, The Moses Lake Public Library Foundation will be coming before you at the November 27th council meeting to ask for your endorsement of its proposal to remodel and expand the public library building. Your support is vitally important as we begin the fund raising phase of the project. Major donors are unlikely to commit funds to a project that may not happen. With your help we can move this project a major step closer to fruition. The project has come a long way since the idea of addressing the problems with our public library was brought up in 2006. With ongoing input from the community and recommendations from the architectural firms that vied to develop the concept design, each with extensive experience in library deSign, the proposal morphed from the idea of an entirely new building to keeping this beloved and architecturally unique building in its current location and instead performing a major remodel and expansion. With the assistance of the City Council a significant amount of preparation has already occurred. The building has been evaluated (see MLPL Building Analysis -Mech-Electrical and Structural files). concept designs have been created (see MLPLF Basic Concept Design Drawing additional, image are available at www.mlpltorq ). and cost projections have been developed (see MLPLF Project Cost l -Memo, 2-Briej, 3- Full). While the estimated cost of the project was at first dismaying, the foundation is confident that, in typical Moses Lake fashion, ways can be found to lower the cost and bring in the funds needed to make it happen. This may mean modifying the design slightly or phasing the project, but the ultimate goal is the same, to provide Moses Lake and the surrounding community with a public library we can all be proud of and will serve current and future users well for many years to come. Shortly after the Foundation's meeting with Mayor Ecret in late October we began gathering signatures and so liciting letters of support from community members, organizations, and businesses interested in seeing this project more forward. (see MLPLF letter request) To date we have over 600 signatures and will provide the council with the complete list at the meeting on the 27th• Thank you for taking time to address this important aspect of life here in Moses Lake. I look forward to speaking with you. Yours, Tim Fuhrman President Moses Lake Public Library Foundation Moses Lake City Library Moses Lake, WA Mechanical and Electrical Systems Analysis of Existing Conditions MW mechanical and electrical engineers visited the Moses Lake City Library in February of 2010. The purpose of the visit was to assess the current condition of these systems and their suitability to adequately serve the facility in both the short and long term. This analysis also considered the planned future renovation and expansion of the Library. Mechanical Description of Existing Systems: The Moses Lake City Library is approximately 40-45 years old. The majority of the heating ventilating and air condiUoning (HVAC) and plumbing systems were installed at the time of the original construction. The average economic life of the type of mechanical systems installed in this building is in the range of 15-20 years. The HVAC systems consist of two small air handling units located within a basement mechanical room. Each of these units has a direct expansion cooling coil and an electric heaUng coil. The cooling coils are connected to remote air cooled condensing units located on the roof. These rooftop condensing units are not original having been replaced approximately 20 years ago. A third small air handling unit also located within the basement mechanical room is not operational leaving the rooms in the basement of the Library without any ventilation, heating or cooling. The remaining air handling units serve the open library areas on the main floor. Air to these areas is distributed via under floor ductwork that connects to perimeter sill and floor grilles. Controls consist of electric thermostats. Plumbing systems are of original vintage. Waste and vent piping appears to be of cast iron and copper. Domestic water is galvanized steel. Plumbing fixtures are enameled steel or cast iron. The center roof is drained via an internal roof drain. The flat roofs are drained by roof drains that run in outside walls and "daylight" near the ground (See Figure 1). Drainage from basement toilet rooms, cooling coil condensate, fire and domestic piping goes to a simplex sewage ejector (See Figure 2). The basement is fully fire sprinkled. The remaining building does not have fire sprinkling. 2009.008.01 MEP Narrative.doc 1 Moses Lake City Library Moses Lake, WA System Deficiencies Analysis of Existing Conditions The HVAC systems that currently serve the Library have exceeded their economic life. These systems are old, worn, outdated and require excessive maintenance. In addition, replacement parts are difficult to find , thermal zoning is poor and the systems are energy inefficient. Building plumbing systems are similar to the HVAC systems in having outlived their economic life. Fixtures are old and do not meet ADA requirements. Roof drain piping located within outside walls and daylight at the ground regularly freeze with corresponding water backup to the roof. Condition of plumbing is generally unknown although maintenance personnel indicated some problems with waste and vent piping. It should be noted that the possibility of asbestos may exist within the existing piping insulation. Maintenance personnel did not know if an asbestos survey had been previously completed. Maintenance personnel indicated the existing HVAC system "struggles" to maintain proper space conditions due to age, capacity, and a poor thermal building envelope. It was apparent that the airflow in the large open spaces was marginal. Recommendations: A major renovation and expansion program for the Moses Lake City Library should consider the following mechanical system approach: a. The majority of the existing building HVAC systems should be replaced . In addition, major modifications to the existing plumbing systems are required including roof drainage systems and plumbing fixture replacement due to age and ADA non compliance. b. Portions of the existing systems may be able to be reused such as piping, ductwork, and basement fire sprinkling. This will have to be considered on a case by case basis. c. The existing mechanical room has a good size and generous ceiling heights that make it a good candidate for reuse. A potential drawback is limited access due to 3 ft. doors. d. The development of a common HVAC approach for the entire facility. e. Sustainable designs that incorporate a high degree of energy efficiency including the consideration if variable flow refrigerant "heat pump" systems, appropriate air distribution to promote good air quality while respecting the acoustical demands of the library environment, high quality equipment with long service lives to reduce maintenance, and integrated design approaches to ensure all the building systems (both static and dynamic) are mutually supportive to the greatest extent possible. f. Selection of equipment and temperature control systems that are compatible with other recently constructed City facilities and applicable construction standards. g. New fire sprinkler systems throughout the renovation and expansion. h. Consolidation of common elements between the new and existing construction such as water and fire service, primary heating and cooling eqUipment, etc. In summation , the mechanical system design for the renovation and expansion of the Moses Lake City Library should incorporate a Single, common HVAC system that includes the replacement of an aged existing system that is beyond its economic life. In addition, new plumbing and fire protection systems are required for the entire facility. 2009.008.01 MEP Narrative.doc 2 Moses Lake City Library Moses Lake, WA Electrical Description of Existing Systems: Analysis of Existing Conditions Field investigation confirms that electrical distribution equipment installed with the original construction, approximately 40-45 years ago, remains in service. While generally in good condition, the average service life for this type of equipment would range from 25-30 years. Obsolescence and availability of spare parts should be considered in the evaluation of the serviceability of this equipment. UTIlization voltage is supplied by a Grant Co. PUD owned 225 KVA pad mount transformer (#T21439) at 208Y/120V (See Figure 3). Watt-hour demand meter (#37998) is mounted to side of the transformer enclosure. The maximum demand reading was recorded at 0.633 x 120 multiplier = 75.96 KW. Underground service entrance conductors (3 Sets 4#500) enter the building below the main switchboard located in the basement. The main service switchboard (Square D Job #S442409SE) is rated at 1000A with a 3P-1000A main circuit breaker. A 12-pole NOOB panel board is integrally-mounted in the switchboard enclosure ahead of the main circuit breaker for "emergency" loads. Distribution branch/feeder breakers are as follows: (4) 3P-200A, (1) spare (5) 3P-1 OOA (1) 3P-70A (3) 3P-40A (3) 3P-30A (3) 3P-15A Branch circuit panels (Square D NOOB type) are located in the both basement mechanical room as well as main floor work room (See Figure 4). A minimum number of flush floor boxes were anticipated in the original construction. Subsequent efforts to accommodate personal computers has revealed that limited space is available within branch circuit raceways particularly from Panel 'A-1', 'A-2', and 'A-3' to the stacks and central reference areas. 2009.008.01 MEP NarraUve .doc 3 Moses Lake City Library Moses Lake, WA Figure 4 -Branch Circuit Panels 'A-l, 'A-2', and 'A-3 ' Analysis of Existing Conditions Lighting fixtures and control remains largely unchanged since original construction. The primary fixture type is 2'x4' troffer style utilizing T12 fluorescent lamps. Other fixture types are utilized including track lighting in the basement Auditorium. Pendant mounted fixtures in the stacks and central reference areas have been retrofitted to T8 lamp technology. Lighting in the Book Mobile/Storage Garage is inferior. Exterior lighting consists of utilitarian wall pack fixtures. Absent an emergency generator there is minimal use of battery back-up for emergency power source for illumination of Means of Egress. Where provided, stand alone emergency lighting units with integral battery back-up has been utilized. No illumination has been provided where exits discharge from the building to the public right-of-way. Lighting controls for the main floor stacks and central reference area consist of (5) lighting contactors mounted in a recessed enclosure in located in the Work Area (See Figure 5). Line voltage switch legs control the operation of these contactors. All other areas are control by line voltage toggle switches. There does not appear to be any automatic lighting shut-off control or daylight switching capability. / Figure 5 -Lighting Contactors Telephony services enter the building through a 1-1/2" conduit terminating in a hinged cover cabinet located in the basement mechanical room. The original construction anticipated limited need for telephone wining. Only (8) 1" conduits extend from the telephone backboard to floor boxes and wall 2009.008.01 MEP Narrative.doc 4 Moses Lake City Library Moses Lake, WA Analysis of Existing Conditions phone locations throughout the building. In an effort to adapt to ever changing telecommunications needs, the Owner has installed exposed station cables. Fire alarm system is of the conventional zoned type and as such has limited capacity to accommodate expansion. System Deficiencies Main service switchboard may not have adequate spare capacity or physical space to accommodate additional loads and feeder devices associated with a major renovation and addition project. It was observed that piping systems pass directly above this switchboard in violation of NEC 110.26 (F). This code violation will require remedy or variance prior installation of a new service at this location. Branch circuit raceways to the stacks and central reference areas are inadequate to support power densities and quantity of personal computers found in a modern building environment. Similarly, telecommunication infrastructure is not adequate to support port densities required by the quantity of personal computers found in modern building environment. The lighting systems utilize inefficient and obsolete lamp technology which wastes energy and provides illumination with inferior color-rendition. The lighting control system does not provide automatic shutoff or adequate local control of daylight zones. The fire alarm system, being a conventional zoned type, likely has inadequate capacity to support code required initiating (heat and smoke detectors) and audible/Visual notification appliances (horns and strobe lights) and the associated power supplies. Recommendations: A major renovation and expansion program for the Moses Lake City Library should consider the following electrical system approach: a. Consideration should be given to replacing the existing electrical service and distribution equipment including service switchboard and branch circuit panels. Additional branch panels will be required to accommodate the proposed addition. To the extent pOSSible, existing equipment locations and feeders should be maintained. 2009.008.01 MEP Narrative.doc 5 Moses Lake City Library Moses Lake, WA Analysis of Existing Conditions b. An NEC 700 compliant emergency power system consisting of an emergency generator, transfer equipment and branch circuit panel should be installed for the supply of life safety systems loads. c. Replace as necessary snow-melting and de-icing cable systems. d. Lighting fixtures throughout the building should be replaced with fixtures utilizing energy efficient lamp and ballast technology as well as superior photometric control characteristics. e. The existing lighting control system should be replaced with a centralized low-voltage relay- based lighting control panel incorporating automatic shut-off and daylight harvesting capabilities. Occupancy sensor based lighting controls should be provided in smaller rooms where relay- based control is not appropriate. f. Telecommunications infrastructure should be replaced to provide adequate dedicated equipment space, wiring closets , horizontal workstation cabling pathways, and a structured cabling system with minimum CAT 6 performance. Additionally , infrastructure to support wireless access pOints in the stacks area are required. g. Replace the existing fire alarm system with an addressable type. Finally, the electrical system design for the renovation and expansion of the Moses Lake City Library should provide sufficient capacity to support anticipated and future loads, provide flexibility to adapt to ever changing modern building environment, and incorporate replacement of aged technologies including lighting and controls, structured cabling and fire alarm systems for the entire facility. 2009.008.01 MEP Narrative.doc 6 April 8, 2010 QUANTUM STRUCTURAL ASSESSMENT REPORT MOSES LAKE COMMUNITY LIBRARY 418 East Fifth Avenue Moses Lake, WA Quantum Job Number: 10029.01 Prepared for: MILLER HULL PARTNERSHIP 71 Columbia Street, Suite 600 Seattle, WA 98104 Prepared by: QUANTUM CONSULTING ENGINEERS 1511 Third Avenue, Suite 323 Seattle, WA 98101 TEL 206.957.3900 l. I nt/Oduction PURPOSE This report was authorized by The Miller-Hull Partnership for the City of Moses Lake Community Library. The purpose of this report is to provide a structural evaluation of the Library building located at 418 East 5~ Avenue, in Moses Lake, Washington. This evaluation was to identify structural deficiencies with respect to the potential additions to the Library. Where applicable, we recommend conceptual methods to improve these deficiencies. SCOPE OF WORK The work for this evaluation included the following tasks: • Visit the site to become familiar with the existing conditions of the structure, and note variations from available drawings. Our site visit was on February 22,2010. • Perform a structural analysis of the building based upon ASCE 31 evaluation. guidelines, entitled "Seismic Evaluation of Existing Buildings." Refer to Appendix 'B' for an explanation of the ASCE 31 evaluation methodology. • Provide a summary of our findings. • Provide gUidelines on addressing deficiencies with regard to the conceptual Library expansion . The opinions and recommendations presented in this report were developed with the care commonly used in the practice of this profession. No other warranties are included, either expressed or implied, as to the professional advice contained herein. 2 . Building Assessment & Recommendations This section of the report summarizes the methodology and results of the structural evaluation of the Moses lake Community library. The evaluation methodology includes a review of the available construction drawings, a site visit, and preliminary screening of structural features. Conceptual strengthening approaches for deficiencies identified in the building are presented. DESCRIPTION OF STRUCTURAL SYSTEM The library Building is unique structure, built circa 1965. It is a single story plus a partial basement, located on a flat site. In plan, the building is a cruciform shape comprising roughly 7,000 square feet plus the partial basement which encompasses about 3,000 square feet. The roof is composed of two structural systems: the building center's roof is reinforced concrete in the shape of a hyperbolic paraboloid, which is approximately square in plan view. The roof slab is 3-1/2" thick, spanning to reinforced concrete beams on all sides, supported by a center reinforced concrete cruciform column and corner steel wide flange columns. Beyond this high roof system are four low roof areas, forming a cruciform shape in plan view. These structures consist of metal deck supported by open web steel jOists, supported by 8" thick reinforced masonry walls. The building's lateral force-resisting system is composed of the concrete and metal deck diaphragms collecting and transferring load to the reinforced masonry walls . The foundation system is composed of conventional shallow spread and continuous reinforced concrete footings. The partial basement is composed of reinforced concrete retaining walls, with a concrete slab-on- grade floor and a 12" thick concrete slab floor above, forming a portion of the main level floor. , " . " .. . ' ", ! i ", ." . . ,". I i . "." ,~.~;<~.: ",: .;:\~j':.:.': :~ . ,.; Figure 1: Structural roof plan BUILDING EVALUATION The Moses Lake Library was evaluated using an ASCE-31 Tier 1 evaluation. This evaluation was conducted for a Life Safety performance level. The building location has been assigned as a "Moderate' seismicity region. The Tier 1 checklist was completed based on a site visit, a review of the structural drawings, and basic calculations. The Tier 1 checklist is provided in Appendix A. Deficiencies were identified and are summarized in the following paragraphs. The pseudo lateral force used in this evaluation was determined in accordance with ACSE-31 for a building type RM-l (reinforced masonry shear wall buildings with flexible diaphragms). The building was therefore analyzed in north-south and east-west directions to calculate diaphragm, connection, and wall forces based on the following formula. V = C S, W = (1.0) (0.43) W = 0.43 W Our site observations of the Library revealed that it has been well-maintained. There were no significant areas of structural distress observed. Additionally, based on the Tier 1 evaluation and calculations of the elements shown in the original construction drawings, the building meets the following ASCE-31 acceptance criteria for the Life Safety performance level: • The structure contains a complete load path for lateral loads. • The roof structure is anchored to the lateral-foree-resisting elements of the main structure. • The building geometry in both plan and vertical continuity is regular without significant discontinuities. • There are no visible signs of structural distress or deterioration of masonry and concrete elements. • The number of shear walls in each direction is greater than or equal to 2. • The shear stress in the concrete panels calculated using the quick check procedure is within allowable limits. • The masonry walls are reinforced with the minimum steel-to-concrete ratio percentage specified in the quick check list. • The masonry walls are doweled into the foundation. • Main building beams and girders are positively connected to the columns and supporting walls for both out-of-plane and in-plane lateral forces. • Gravity framing appears to be sufficient and appears to be in good condition. In 1997, this structure likely experienced design level roof snow loading, and apparently no damage was reported. Based on the original design drawings, however, we did find some structural items that would not meet current code and could lead to additional damage in a design-based earthquake. These structural deficiencies are itemized and discussed below. 1. The concrete beams and columns supporting the concrete roof have shear ties that do not meet the minimum steel requirement of current codes. This lack of concrete confinement can lead to additional damage to the beams in a design level earthquake. 2. The perimeter wall between the masonry walls on all four ends is composed of a series of steel tube posts with infill clerestory glass and lightweight steel insulated panels (see Figure 2). This assembly has minimal shear resistance capacity, but will attract seismic load due to the flexible roof diaphragm above. This will lead to a large amount of racking of these walls, leading to glass breakage. Figure 2: End walls RECOMMENDATIONS WITH RESPECT TO CONCEPTUAL BUILDING EXPANSION We are in receipt of a concept for expanding the Library (see Figure 3). , Figure 3-Concept for Library Expansion ,. " ( r (. \ "," " l~~~ , "'/" I, •. -' '/") ~ Structurally, we will want to use the expansion to address the building's deficiencies, listed above. Most notably, we will want to introduce lateral elements to the glass ends of the building with steel moment-resisting frames, or other elements. Regarding the insufficient lateral shear ties, we will consider using Fiberwrap to encase the beams and center column. This product is a very thin carbon fiber sheet product applied with an epoxy coating. It will not alter the dimensions of the elements, and is paintable. CONCLUSIONS Based on our structural assessment of the Moses Lake Library, we believe the building was designed to comply with, and in some areas, exceed the building code structural requirements in effect at the time of construclion. However, lesions learned from recent earthquakes have made current buildings codes more stringent, and as a result, the Library has important deficiencies when evaluated with current design standards. The lack of concrete shear confinement in the beams and center column, and low stiffness of the outer window walls will lead to potentially significant levels of structural and nonstructural damage in a design level earthquake event. The expansion project will allow an opportunity to address these deficiencies without materially impacting the current elements of the building that are to remain. -. APi" EN D' 'X A- QUANTUM CONSULTING ENGINEERS Building Name: ___ tY)="'""~"f"<,--"L.,=,,,, ........... -,,L,",,,c,21!;;:"''''o,,-,-,;,,,~"'1----------Date: --'~.L~-'-1'--"'1 ... 0"-____ _ Building Address: ____ 4ul""t$'--"t::.=--:.. --"$,--IL1",-"--,A-".,-,/~"'-Cif-Jt",11",,,, ... ~,,-, --,'-"=>U=+-I ",W,,-A-,-_ Page: _-'-_ of 2 Job Number: '0",<"7." I Job Name: __________ ___ By: ../I/..J Checked: __ _ ASCE 31 BASIC CHECKLIST RM1: REINFORCED MASONRY BEARING WALL BUILDINGS WITH FLEXIBLE DIAPHRAGMS c NC N/A Comments BUILDING SYSTEM 18I D D 4.3.1.1 LOAD PATH: The structure shall contain a minimum of one complete load path for life Safety and Immediate Occupancy for seIsmic force effects from any horizontal direction that selVes to transfer the inertial forces from the mass to the foundation. ~ D D 4.3.1.2 ADJACENT BUILDINGS: The clear distance between the building being evaluated and any adjacent building shall be greater than 4% of the height of the shorter building for Ufe Safety and Immediate Occupancy. D D 1)9 4.3.1.3 MEZZANINES: Interior mezzanine levels shall be braced independently from the main structure, or shall be anchored to the lateral-force-resrstlng elements of the main structure. D D ~ 4.3.2.1 WEAK STORY: The strength of the ratarar-foree-resisting system in any story shaH not be loss than 80% of the strength in an adjacent story above or below for Life-Safety and Immediate Occupancy. [J 0 12g 4.3.2.2 SOFT STORY; The stiffness of the Jateral·force-reslsting-system in any stol)' shall not be less than 70% of the lateral-farce-resisting system stiffness in an adjacent story above or below, or less than 80% of the average lalefal-force·reslstlng system stiffness of the three slories above or below for Life Safety and Immediate Occupancy. D D ~ 4.3.2.3 GEOMETRY: There shall be no changes in horizontal dimension of the lateral-foree·resisting system of more than 30% in a slory relative to adjacent stories for Ufe Safety and Immediate Occupancy, excluding one-story penthouses and mezzanines. 181 D 0 4.3.2.4 VERTICAL DISCONTINUITIES: All vertical elements in the fateral- force-resisting system shall be continuous to the foundation. D D ~ 4.3.2.5 MASS; There shall be no change In effective mass of more than 50% from one story to the next for Ufe Safety and Immediate Occupancy. Ught roofs , penthouses and mezzanines need not be consIdered. 0 D El 4.3.3.1 DETERIORATION OF WOOD: There shall be no signs of decay, shrinkage, splitting, fire damage, or sagging in any of the wood members and none of the metal connection hardware shall be deteriorated, broken, or loose. 181 D D 4.3.3.7 MASONRY UNITS; There shall be no visible deterioration of masonry units. ~ 0 D 4.3.3.8 MASONRY JOINTS: The mortar shall not be easily scraped away from the jOints by hend with a metel tool, and there shall be no areas of eroded mortar. ~ D 0 4.3.3.10 REINFORCED MASONRY WALL CRACKS: All existing diagonal cracks rn wall elements shall be less than tl8" for Ute Safety and 1116" for Imm\\diate Occupancy, shall not be concentrated in one location, and.;,$hall not form an X pattern. QUANTUM CONSULTING ENGINEERS Building Name: ______________________ _ Date: _________ _ Building Address: ______________________ _ Page: _-,,2_ of 2 Job Number: Job Name: By: Checked: __ _ ASCE 31 BASIC CHECKLIST RM1: REINFORCED MASONRY BEARING WALL c NC N/A ~ 0 0 )5j. 0 0 ;g) 0 0 (it! 0 0 0 0 r». 'Rl 0 0 'Ii/l 0 0 o 0 b<i BUILDINGS WITH FLEXIBLE DIAPHRAGMS LATERAL·FORCE·RESISTING SYSTEM 4.4.2.1.1 REDUNDANCY: The number of flnes of shear walls in each principal dIrection shall be greater than or equal to 2 for Life Safety and Immediate Occupancy. 4.4.2.4.1 SHEAR STRESS CHECK: The shear stress in the r.inforced masonry shear walls, calculated using the QuIck Check Procedure of Section 3.5.3.3, shall be less than 70 psi for life Safety and Immediate Occupancy. 4.4.2.4.2 REINFORCING STEEL: The tolal vertical and horizontal reinforcing steel ratio in reinforced masonry walls shall be greater than 0.002 for life Safety and Immediate Occupancy of the wall with the minimum of 0.0007 for LIfe Safety and Immediate Occupancy in either of the two directions; the spacing of reinforcing steel shall be less than 48" for Life Safety and Immediate Occupancy: and all vertical bars shall extend 10 lhe top of the walls. CONNECTIONS 4.6.1 .1 WALL ANCHORAGE: Exterior concrete or masonry walls, that are dependent on the diaphragm for lateral support, shall be anchored for out·of~plane forces at each diaphragm level with sleal anchors, reinforcing dowels, or straps that are developed into the diaphragm. Connections shall have adequate strength to resist the connection force calculated in the Quick Check Procedure of Section 3.5.3.7. 4.6.1.2 WOOD LEDGERS: The connection between the wall panels and the diaphragm shall not induce cross-grain bending or tension in the wood ledgers. 4.6.2.1 TRANSFER TO SHEAR WALLS: Diaphragms shall be connected for transfer of loads to the shear walls for Ufe Safety and the connections shall be able to develop the lesser of the shear strength of the walls or diaphragms for Immediate Occupancy. 4.6.3.5 FOUNDATION DOWELS: Wall reinforcement shall be doweled into the foundation for Ufe Safety and Ihe dowels shall be able to develop the lesser of the strength of the walls or the uplift capacity of the foundation for Immediate Occupancy. 4.6.4.1 GIRDER/COLUMN CONNECTION: There shall be a posilive connection utilizing plates, connection hardware, or straps between the girder and the column support. Comments APPENDIX B: ASCE-31 Seismic Evaluation Methodology This standard provides a process for seismic evaluation of existing buildings. It is intended to serve as a nationally applicable tool for design professionals, code officials, and building owners looking to seismically evaluate existing buildings. The evaluation procedure includes consideration of ground shaking. The design level seismic event in this document is based on a ground motion that has a 2% probability of being exceeded in 50 years, representing an earthquake with a 2,475-year return period. ASCE-31 presents a three-tier process for the seismic evaluation of existing buildings. Buildings are evaluated to either the Life Safety or Immediate Occupancy Performance Level. The initial tier begins with preliminary screening. The tiers increase in their level of detail and are engaged based on the findings of the previous tier. Only Tier one was evaluated for the Library. Tier 1 A Tier 1 evaluation is conducted for all buildings. This consists of screening and preliminary simplified analyses to identify potential vulnerabilities in the building based on performance of similar structures in past earthquakes. Existing structural drawings are reviewed and a site visit is conducted. Checklists of evaluation statements are completed to document the screening. The building is identified to be either compliant or noncompliant with the evaluation statements. Fundamental to the Tier 1 analysis of buildings is the grouping of buildings into sets that have similar behavioral characteristics. These groups were first defined in ATC-14 and have been used in most of the FEMA guideline documents since then. Because most structures are unique in some fashion, judgment must be used when selecting the building type, with the focus on the lateral-foree-resisting system and elements. The purpose of the Tier 1 checklists is to identify potential weak links in structures that have been observed in past earthquakes. Analyses performed as part of Tier 1 of the evaluation process are limited to Quick Checks. Quick Checks are used to calculate the stiffness and strength of certain building components to determine whether the building complies with certain evaluation criteria. Different cheCklists are provided for various generic structure types. The completed checklist for this bui Iding is included in Appendix A. APPENDIX B: ASCE-31 Seismic Evaluation Methodology This standard provides a process for seismic evaluation of existing buildings. It is intended to serve as a nationally applicable tool for design professionals, code officials, and building owners looking to seismically evaluate existing buildings. The evaluation procedure includes consideration of ground shaking. The design level seismic event in this document is based on a ground motion that has a 2% probability of being exceeded in 50 years, representing an earthquake with a 2,475-year return period. ASCE-31 presents a three-tier process for the seismic evaluation of existing buildings. Buildings are evaluated to either the Life Safety or Immediate Occupancy Performance Level. The initial tier begins with preliminary screening. The tiers increase in their level of detail and are engaged based on the findings of the previous tier. Only Tier one was evaluated for the Library. Tier 1 A Tier 1 evaluation is conducted for all buildings. This consists of screening and preliminary simplified analyses to identify potential vulnerabilities in the building based on performance of similar structures in past earthquakes. Existing structural drawings are reviewed and a site visit is conducted. Checklists of evaluation statements are completed to document the screening. The building is identified to be either compliant or noncompliant with the evaluation statements. Fundamental to the Tier 1 analysis of buildings is the grouping of buildings into sets that have similar behavioral characteristics. These groups were first defined in ATC-14 and have been used in most of the FEMA guideline documents since then . Because most structures are unique in some fashion, judgment must be used when selecting the building type, with the focus on the lateral-force-resisting system and elements. The purpose of the Tier 1 checklists is to identity potential weak links in structures that have been observed in past earthquakes. Analyses performed as part of Tier 1 of the evaluation process are limited to Quick Checks. Qu ick Checks are used to calculate the stiffness and strength of certain building components to determine whether the building complies with certain evaluation criteria. Different checklists are provided for various generic structure types. The completed checklist for this building is included in Appendix A. MEMO To: From: Date: Subject: Ruth Coates The Miller Hull Partnership Dave McGee Roen Associates August 26, 2010 Moses Lake Library Draft Pre-design Estimate R0EN ,lllaliIJTEB Following are notes and comments concerning the draft pre-design estimate: 1. Separate estimates were prepared for the existing building main floor remodel, building additions and sitework. Building square footages were adjusted to values provided by the designer. Estimate takeoff quantities were proportionally adjusted to fit the actual building square footage. 2. The estimate pricing assumes that the work will be competitively bid . 3. An estimating contingency of 15% has been used in the estimates, which is appropriate for the current conceptual level of design completion. 4. Since the project bid date is unknown, escalation has been excluded from the estimate. The construction market is currently excessively competitive, and it is unlikely that any appreciable price escalation will occur in the near future. In normal market conditions, an annual escalation rate of about 3% to 3.5% would be expected. 5. The estimate does not include "soft costs" such as design fees , permits, abatement, construction change order contingencies, and loose fixtures or furnishings. Sales tax has also not been included in the estimate. 6. It is likely that the existing building has materials that contain asbestos and consideration should be given to budgeting an amount for abatement work. 7. It has been assumed that the work will be designed to LEED silver standards. To cover related costs, a cost item has been included in the estimates equal to 3% of the project direct cost. 8. It has been assumed that the bookmobile garage depression will be in-filled with concrete structure to the main floor level. 9. An allowance is included in the remodel estimate for seismic upgrades to the existing building as described in the structural evaluation. 10. The existing exterior walls do not appear to be insulated. It has been assumed that the exterior CMU walls will be furred, insulated and sheetrocked. Page 1 of 2 R0EN , •• aC IiTE B 11. It has been assumed that re-roofing can be done over the existing roofing, thereby avoiding the removal of existing roofing materials, which may contain asbestos. 12. New bookshelves are not included in the estimate, since they are in the FF&E budget. 13. For both remodel and addition areas, it has been assumed (as instructed) that 40% of the ceiling will be suspended acoustical tile and 60% linear wood. 14. Motorized window blinds have been included at the west and south windows. 15. It has been assumed that standard foundations will be sufficient at the building additions. No amounts have been included in the estimates for underpinning or shoring. 16. In the sitework estimate, an allowance has been included for twenty-one additional parking spaces. Page 2 of 2 Moses Lake Library TOTAL PROJECT COST [ORAFl1 Owner: Project Name: Project Number: Location: Analysis Date: Analysis By: Firm Name: Contact Info: Moses Lake Library Foundation Moses Lake library MHP #0911 Moses Lake,WA 09/28/11 Ruth Baleiko The Miller/Hull Partnership 206-682-6837 GENERAL PROJECT INFORMATION Gross Square Feet (gsf) 30,000 (new + remodel) Summary CONSTRUCTION CONTRACTS FF&E CONTRACTS Site Development (Roen) Building Construction (Roen) Owner Construction Contingencies Sales Tax CONSULTANT & DIRECT OWNER SERVICES AlE Basic Design Services NE Extra Services Consultants & Tasks Direct Owner Services Design Services Contingency Escalation Factor Escalated MACC Escalated $1 gsf 5269,505 57,450,849 51 ,158,053 5701 ,394 $704,334 5172,120 $52,000 $92,845 GRAND TOTAL PROJECT COSTS Project Schedule Start Date Visioning Study 08/01 /10 Design (SD thru CD's + Permit) 10101 /11 Bid I AWard 02101113 Construction -Building Addition + Site 05/01 /13 Owner Move-In 05/01 /14 Construction Duration (months) MACC Escalation Factors Factors I Yr Based on project schedule timeline above For 2010 0.0% For 2011 2.5% For 2012 3.5% For 2013 3.5% Base Month 11/12/10 Thru 2010 0.0% Thru 2011 2.5% Thru 2012 3.5% Thru 2013 3.5% Mid -Pt Const. 11 /112013 0.0% September 2011 1.098 $7,720,354 $257 $9,579,802 $1,119,058 $1,021 ,299 $11,720,158 End Date 01 /01111 02/01/13 05/01/13 05/01/14 08/01/14 12 Escalation 1.000 1.000 1.025 1.061 1.098 1.098 Page 1 Moses Lake Library September 2011 CONSTRUCTtON CONTRACTS _~!!~_Q~.x~~gJ?!!I_«:!l_~ ______________________________________________________________________________________________________________________ _ Sitework (Roen estimate 08/26/2010) $245,450 Subtotal $245,450 Escalation Factor 1.098 Subtotal -Site Development $269,505 _~_l!!~~!~..9_9_~!!~~!~_~!!~.!! ________________________________________________________________ . __ . ________ .______ _=-=== ___ t:l..~Y'!_~~!~~~sj~_~L~S_~9_~~_P_~,_~t_s~~9_~!~?!~Q_1.QL ______________________________________________________________________ !1,~Z§,~!j_ REMODEL existing (using Roen per SF cost 08/26/2010) $1 ,91 0,428 Subtotal $6,785,802 Escalation Factor 1.098 Subtotal -Building Construction $7,450,849 Maximum Allowable Construction Cost (MACC) $7,720,354 _.9wner Construc_!~~':I_~ontingencie~ _______________________ . Management Reserve (@X%MACe)5_0%$386,018 'Change 6rderAliow-i@x% MACC) -----------------io.-O% ---------------------$772,035- Subtotal -Owner Construction Contingencies $1,158,053 ----7-.9% ----------------------------$-701,394 Subtotal-Sales Tax $701,394 TOTAL -CONSTRUCTION CONTRACTS $9,579,802 FF&E CONTRACTS :~-~~_~~~~~~~:~j:::~i~~~~-J-~-Ot~~~q-c-_--_-_--~::-. ______ . _____________ :::~=~:=::=:~~-__ -__ ===-$540~4~§~ Movable ~~!!!.~.Ut!!!."~~'__ca'!~~_~_"-o"k.::dc;ro"p'-'s:L) ______________ . _______________________________ $10,029 _ _ ~ystems Fu~!!itu_~~ _______________ . __ _ -------"1"6 stations + task------------------------------- ___ Works!ati£!'_~_0!!.~!affL_ _________________________________ seating _____________________ $50~00 !-_~~!_~!Y_§~!:!~L'!9... _____________ . _____________________ . _______________ . ______________________ _ __ ~et§!l~t1.e_'_"l~j"__ ________________________________________ . _______________________________ $!§Q~90 ____ E.~_P'!!!."_~ __ . ______________________________________________ . ____________________________________________ .:!.!_~_7.c?.92 _ __ C.~~!£r::r!.._e!e"'_"_~.tsj~!~I~y_~~itsc0'AC __ s_~~_~~_"L~.!c.L _____ . _____________________________________ 0 _________________ ~_!.o,oq2_ . ..--ind .P.~_"_eJ __ ~!il~_'!S_" _______ . _____________________________________________________________________________ $23,000 .:!2.£~~_~!?~L ______________ o ____ • __ o. __ o_oo __ ._o _________ .0 ______________________________________________ • _______________ 0_0 _______ _ ____ c.ornJ?-"_~~~/M~~it!'!:s _____________ . ______________ . ________________________ 2~lj!.~~g_2_"_§!,l!L _____________ .~_~6,400 __ ...f.'P.!~~.P.~!nte~ ______ . _______ ._o __ o_. ____ oo __________ ?_,.9.p.!"-~~J~~__".~_"~L~s!~t~~.~_i~~.22~L ____________________ 114,89.2. ___ f:._V e,,",Ji?~ent ~~r_~_'!IE£.'!!pose !3_oo~ _________ . _____________________________________________________________________________ ~_! 5,000_ Subtotal X% of all FF&E Contract Subtotals 7.9% TOTAL -FFE CONTRACTS $1,037,125 $81,933 $1,119,058 Page 2 Moses Lake Library September 2011 CONSULTANT & DIRECT OWNER SERVICES Al~J3aslEJ:.?'!!_~_~a!!_ Se.!.."l£~~ __________________________________ . _____ . __________ . ___ . ___________ .. (Assu~~~...e.r.9..:<_._.?.:..89°/~~_~E.~J~~9_~~ff...:.~Y.~_!E~!!!?~~~~~~_rlsl ________ . __ . _____________________________________ . _ _ Sche~~~£Q~l9_n 13% _". __ . __ ~91 ,5~~" _~!,!sign D~y.~J..<P.~~~.!.. ____ .. __ ._. ___________ "." ___ . __ . ________ ._ 20% ___ . ____________ • _________ J!_1_40~86~_ Construction Documents 36% $253,560 -·Bidding-·--·-·-·-··-··-----·------·····--·--·····---·---~-·-·-··--·--····-······-·$14:O87- -COnstruction Adniinisti--atTon-----· 27% ------------$19oJ70 cios.:oii-t ----.. ..----2% "$i4,087- Subtotal -AlE Basic Design Services $704,334 AlE Extra Services Consultants & Tasks --Acousticai"Corisultant-------------·------------------·-----------------------------------------$"8,000 ~UdiOViSUa-I-T~~E.q~i~~~.! D~~9!!]lnfra~~~~ti:i~e O~Y.L __ _=====~~~==:~==~==:===:=:~=~==-$-8,OOO_ Building Envelope Consultant $8,000 -CTviiOeSlgn ------$20,000 ~-Coordina!~ Shel~J:6g and Fui-n~-"--------__===____====::=~-_==~=_-------------$12,O00 Data I Telecom Des.ill.!'. (Infrastructu~~.9.!'!l'_) __ . _____ . __ ... ___ ... ___ ._. __ . ___ ._._. ___ $10,000 Document Milestone Reproduction $5,000 'E-nhancecj*"ConstruCt[,);) Administration (IncreasedArCh-FTE wI enhanced CA)------------·--------------$50:000- =:)fardw~-COriSLiitanC---·-------------------------.------.-----.----.--------.~~~=~=~==-$5.riOO Landscape Architect ______ . ______ . ________ ~_. _____________ . _____ . _____ .. _________ $10,000_ Lighting Des!ll!:C."-~'!..~'!.ltant .. _ .. _._. __ • __ . __ . __ • ______ .... _. __ ... __ ........... ___ ........ __ • ___ ._ .. _ .... _ ... ~.!Q.9.9.Q. _--'3~rd DE.'?~_t!lent Produc~~.@~£'l]]pleti<?.i!. of C~ __ . ______ . __________ ..!?,OOQ. Reimbursable Expenses (@ 3% of total AlE design fees) $21,120 Subtotal" AlE Extra Services Consultants & Tasks $172,120 Direct OWner Services _~,!!Iding Envelopi:fi6.~uitant (dur!!'9...9Ephase) . --.. ---.. --· .. ·-=:==:::::-=:::::==:==::::-.. -·~5,000 ._.~J!din.9J:..erm!!..~ez_~..t~~.owance, _~~~s to ~~9_1!!~~~~~~!'2..gl!tl. ______ . _______ " ________________ . $20,000 .~.£.r:nmissionin~d Training _________ __________________________ .$10,000_ . __ ".§_eotechnicallnvestigation (Design Report & Const Testing) _______________ ~2,000 Testing Required During Construction $5,000 Subtotal -Direct Owner Services $52,000 Design Services Contingency X% of all Consultant & Direct Owner Services 10.0% $92,845 Subtotal -Design Services Contingency $92,845 TOTAL· CONSULTANT & DIRECT OWNER SERVICES $1 ,021,299 GRAND TOTAL PROJECT COSTS $11,720,158 Page 3 FOUNDATION Dear Friend, The mission of the Moses Lake public Library foundation is to promote the use , development, and improvement of the Moses Lake Public Library's services, collections, and facilities. The foundation does so by providing advocacy, financial support, and leadership for library related issues and we need your help. Please read this brief message and consider the ways you and/ or your organization can work support this project. Bu ilt in 1964, the library has served the community well for many years, but it doesn't meet ADA requirements or the needs of modern technologies. The population living in and around Moses Lake, and the use of the library, has also grown significantly since 1964, but the library has not. Materials circulation alone has increased 87.7% during the past ten years . The result has been restroom and other areas of the facility that cannot be used by persons in wheelchairs or walkers , library programs must take place in the main part of the library which interrupts others' use, and collections have either not grown or have been eliminated due to the lack of space. It is time to do something about our public library. Since its inception in 2006, the foundation's primary focus has been to find a way address the inadequacies of the current library. The foundation contacted a number of architectural firms with significant experience in library design to develop a concept for a new location and facility. However, after hearing from the architects and receiving input from the community regarding the ideal location and unique design of the current facility the foundation chose to focus on the possibility of remodeling and expanding the current building instead . The facility was evaluated by an engineering team which determined that while the building is structurally sound, the electrical, plumbing , and ventilation systems are long overdue for replacement. With this knowledge in hand the architects completed the concept design and cost estimate. The design calls for a major remodel of the existing building and the addition of approximately 20,000 square feet to be located on underutilized space between the library and the Chamber of Commerce. The foundation is very pleased with the design. It addresses the need to meet ADA requirements so that, for example, users in wheelcha irs and with walkers can use the restrooms, new flexible space would be made available for library programs and events, study groups, Friends of the Library book sales, book clubs, etc., which would not interfere with others' use of the library, additional space would also allow for the expansion of the book and other collections, and the remodel and addition would bring the library's ability to meet the needs of the modern users. This new modern, flexible design will meet the needs of our community for many years. Throughout this process the foundation has worked to keep this project in the public eye through the development of a web site (www.mlplf.org) and facebook page, the recent Book a Night with the Library dance and wine tasting event, and hosting a booth at the Moses Lake Farmer's Market, as well as numerous articles which have appeared in the Columbia Basin Herald. The next step is to have the Moses Lake City Council endorse the project. The North Central Regional Library District is only contracted to provide staff and the collection. The City of Moses Lake actually owns the building . This will be a costly endeavor and the foundation is willing to help raise funds and apply for grants but without buy-in, commitment, and at least partial funding from the city this project will not happen. What You and/or Your Organization Can Do to Help The primary purpose of this message is to inform you that the foundation will be making a presentation to the City Council at its November 2ih meeting to ask for their endorsement of this project. First and foremost we would like to ask you to contact the city to express your support. You can send an email message from the city's website: www.cityofml.com Letters can be mailed to: 401 S. Balsam St. PO. Box 1579 Moses Lake , WA 98837 Phone (509) 764-3701 FAX (509) 764-3739 We would also welcome your attendance the night of the City Council (Nov. 27). They are held at 7pm in the Civic Center Council Chambers (401 S. Balsam St.). If you would like to find out more about the foundation and how you can help support our public library, financially or otherwise, please check out our web page (www.mlplf.org) or you can "like" us on facebook. Thank you for your support, Tim Fuhrman President Moses Lake Public Library Foundation Dr. Terry Leas President Bend COMMUNITY COL1..£GE November 5, 2012 City Council P.O. Box 1579 Moses Lake, WA 98837 7662 Chanute Street N.E. Moses Lake, WA 98837 509.793.2222 TDD 509.762.6335 FAX 509.762.6329 Office: 509.793.2001 terryl@bigbend.edu I am writing in support of the Moses Lake Public Library. Built in 1964, the library has served our cvmmilnity well for llcarly 50 years, but ii no longer meets patron3' AD/!~ requirements or the demands for modem technologies. The number of people living in and around Moses Lake and their use of the library have grown significantly since 1964, but the library has not. Materials circulation alone has increased 87.7% during the past ten years. This growth has resulted in restrooms and other areas of the facility that cannot be used by persons in wheelchairs or walkers; library programs that must take place in the main part of the library, which interrupts others' use, and collections that have either not grown or have been eliminated due to the lack of space. The time to do something about our public library is now. An engineering team evaluated the library and determined that while the building is structurally sound, the electrical, plumbing, and ventilation systems are long overdue for replacement. With this knowledge, the architects completed a concept design and cost estimate. The design calls for a major remodel of the existing building and the addition of approximately 20,000 square feet to be located on under-used space between the library and the Chamber of Co=erce. The design also addresses the need to meet ADA requirements so that users in wheelchairs and with walkers can use the restrooms; new flexible space would be available for library programs and events, study groups, Friends of the Library book sales, book clubs, etc., which would not interfere with others' use of the library; additional space would also allow for the expansion ofthe book and other collections; and the remodel and addition flexible design would enhance the library's ability to meet the needs of modem users for many years. The next step is for the Moses Lake City Council to endorse the project. The North Central Regional Library District is only contracted to provide staff and the collection; the City of Moses Lake actually owns the building. Whil e this project will be a costly endeavor, the Moses Lake Public Library Foundation is willing to help raise funds and apply for grants. The Moses Lake Public Library Foundation will make a presentation to the City Council at the November 27th meeting to ask for your endorsement of this project. I respectfully request your support of this worthy community project. Sincerely, Terrence Leas, Ph.D. President