2653-A_00001RESOLUTION NO.2653-A
A RESOLUTION SPECIFYING THE REASONS WHYMAINTENANCEOF ACURRENT INDEXOFALLPUBLICRECORDS,AS REQUIRED BY RCW 42.17.260 WOULD BE UNDULYBURDENSOME;AND DIRECTINGTHATALLINDEXESMAINTAINEDFOR INTERNALCITYUSE
BE MADEAVAILABLEFOR PUBLIC INSPECTION AND COPYlNG
RECITALS:
1.The Washington State Public Records Act (Chapter 42.17 RCW)requires all cities and other publicagenciestomaintainacurrentindexprovidingidentifyinginformationonthosemunicipalrecordswhichOaretobemadeavailableforpublicinspectionandcopying;unless maintenance of an index would beundulyburdensome.
2.The City of Moses Lake is a municipal corporation of the State ofWashington which provides generalmunicipalandutilityservicestoitsresidentsandothers.
3.The magnitude and diversity of the City departments,with an even greater number of
divisions/subdivisions,has resulted in thecreation and retention of many different computer systems,programs and information retainingsystems whichwould be extremely difficult,time-consumingand costlytoindexintoasinglecurrentindex.
4.The performance of the City's overall mission does not allow the addition to or the revision orreassignmentofcurrentdutiesofexistingpersonnelsothatacurrentindexcouldbedevelopedandmaintainedwithouttheadditionofstaff.
5.Neither current nor reasonably-anticipated future Cityrevenues are considered adequate to allow for theadditionofnewstaffmemberswhocouldbeassignedtodevelopandmaintainacurrentindex.
6.The Cityhas a longstanding andrecognizedpolicyofassisting people who request public information and
of providing records upon request,and does not plan todeviate from that policy.
RESOLVED:
1.After review ofstatutory requirements and careful consideration of resource limitations,itwould be undulyburdensomeandwouldinterferewithCityoperationsfortheCityofMosesLaketodevelopandmaintain
a current unified index of its public records.
2.Each Citydepartment shall make available tothe public for inspection and copying any existing indexes
maintained for City use.
Adopted by the CityCouncil on November 9,2004.
ATTEST:Ronald C.Covey,Mayo
FidÉaldR.Cone,Firiance Director
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