1355RECITALS:
RESOLUTION NO. 1355
A RESOLUTION PERMITTING THE USE OF CREDIT OR CHARGE CARDS
1.RCW 42.24.115 provides that the City of Moses Lake may provide for the
issuance of credit or charge cards to officers and employees for the sole
purpose of covering expenses incident to authorized travel.
2.It is in the best interest of the city to have credit or charge cards
issued to the officers and employees of the city for the sole purpose of
covering expenses incident to authorized travel as by having credit or
charge cards issued,the city will be better able to account for some
travel expenses,the city will reduce the use of its advance travel
revolving fund,the city will reduce its administrative expense,and the
city will retain the use of its money for a longer period of time.
RESOLVED:
1.Credit or charge cards may be issued to the city's officers and employees
for the sole purpose of covering expenses incident to authorized travel
according to rules set forth by the City Manager.
2.Upon billing,or no later than 10 days of the billing date,the officer
or employee using a credit or charge card shall submit a fully itemized
travel expense voucher.Any charges against the credit or charge card
not properly identified on the travel expense voucher,which are not al
lowed following the audit required under RCW 42.24.080,shall be paid by
the officer or employee by check,United States currency,or salary
deduction.
3.If,for any reason,disallowed charges are not repaid before the credit
or charge card billing date is due and payable,the city shall have a
prior lien against,and a right to withhold,any and all funds payable
and/or to become payable to the officer or employee up to the amount of
the disallowed charges and interest at the same rate as charged by the
organization which issued the credit or charge card.
4.Any officer or employee who has been issued a credit or charge card by
the city shall not use the card if any disallowed charges are outstanding
and shall surrender the card upon demand of the auditing officer.
Adopted by the City Council on August 25,1987.
ATTEST:
City Clerk