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201RESOLUTION NO.201 A RESOLUTION OF THE CITY OF MOSES LAKE ESTABLISHING A BASIC COMPENSATION PLAN FOR CERTAIN CLASSES OF EMPLOYMENT IN THE MUNICIPAL SERVICE OF THE CITY OF MOSES LAKE AND ESTABLISHING REGULATIONS FOR THE PLACEMENT OF PRESENT EMPLOYEES WITHIN THE WAGE AND SALARY SCHEDULES PROVIDED:PRO VIDING FOR HOLIDAYS,VACATIONS,SICK LEAVE AND MISCELLANEOUS PROVISIONS, AND REPEALING RESOLUTION 124. WHEREAS*there is a need within the municipal service of the City of Moses Lake for a comprehensive wage and salary plan establishing sched ules and rates of compensation to be paid to officers and employees of the city,other than elected officers; and WHEREAS, such wage and salary plan should provide for recognition of efficient,faithful and meritorious service to the City; and WHEREAS, the establishment of the principles of equal pay for equal work and compensation incentives for continued improvement of service by city employees should result in more efficient and more economical municipal government: NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE AS FOLLOWS: SECTION 1.BASIC COMPENSATION PLAN.There is hereby established a basic compensation plan for all officers and employees of the City of Moses Lake who are now employed or will in the future be employed in any of the classifications of employment listed in Section 2 of this resolution,except that the salary of the City Administrator shall be set by the City Council in budget review and shall not be included as a part of this plan. Each annual budget as finally adopted by the City Council shall be the final determining factor for the payment of said compensation during the year to which said budget is applicable, and the individual salaries and wages specifically provided for each position applied in conformance with this resolution shall be paid to each officer and employee of the City during said year. SECTION 2.CLASSIFICATION OF SCHEDULES CLASSIFICATION TITLE SCHEDULE NUMBER Airport Manager 34 Police Judge 34 City Attorney 24 Museum Curator 24 BUILDING ENGINEERING Building Superintendent 56 Asst.Building Superintendent 51 Director of Public Works 62 City Engineer 59 Asst.City Engineer 56 Associate Engineer 54 Engineer's Aid III 51 Engineer's Aid II 50 Engineer's Aid I 49 Secretary I.42 -1- FIRE LIBRARY NATURAL GAS OFFICE PARKS POLICE PUBLIC WORKS RESOLUTION NO.201 CLASSIFICATION TITLE SCHEDULE NUMBER Chief 55 Captain 51 Lieutenant 50 Fireman 48 Fireman Volunteer $1.00 per hour Librarian 52 Clerk III 44 Clerk II 41 Clerk I.39 Pages $1.00 per hour' Natural Gas Salesman 53 Natural Gas Plant Supervisor 51 Natural Gas Installer II 50 Natural Gas Installer I.49 Comptroller 56 City Clerk 46 City Treasurer 46 Bookeeping Mach.Operator II 45 Bookeeping Mach.Operator I 42 Billing Machine Operator 42 Secretary V.48 Secretary IV 47 Secretary III 46 Secretary II 44 Secretary I 42 Cashier-Clerk Receptionist 42 Cashier Clerk 41 Billing Clerk 41 Steno-Clerk 40 Typist Clerk 39 Junior Clerk 38 Park and Recreation Supt.55 Recreation Director 51 Park Foreman 51 Park Maint.Man II 49 Park Maint.Man I 48 Chief 56 Lieutenant 53 Sergeant 52 Patrolman 49 Secretary III 46 Janitor and Poundmaster 47 Matron 4 Water-sewer-Street Supt.56 Maint.Foreman 51 Sewer Plant Operator 49 Maint.Man III 50 Maint.Man II.49 Maint.Man I 48 -2- SHOP D U RESOLUTION NO.201 CLASSIFICATION TITLE Equipment Rental Supervisor SCHEDULE NUMBER 52 SECTION 3.SALARY AND WAGE SCHEDULES.The following salary and wage schedules shall constitute the basic compeneation plan consisting of five (5)steps or rates of pay in each schedule;Provided,further, that each such increase or increases shall be based upon the specific recommendation of the department head and all within range adjustments are subject to the availability of funds.The respective schedules shall be identified by number and the steps by the letter "A"to "E", inclusive.The columnar headings at the top of each column shall establish the purpose of each step,except that the establishment of the salary and wage rates for persons now employed by the City of Moses Lake shall be provided in Section 13 hereof. SALARY AND WAGE SCHEDULES Columns A, B AND C NORMAL 1 YR.INCREMENTS SCHEDULE NUMBER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 126 132 138 144 151 158 165 173 181 190 199 -3- B 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 126 132 138 144 151 158 165 173 181 190 199 208 COLUMNS D AND E CONTINGENT ON MERIT SALARY INCREMENTS 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 126 132 138 144 151 158 165 173 181 190 199 208 218 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 80 85 85 90 90 95 95 100 100 105 105 110 110 115 115 120 120 126 126 132 132 138 138 144 144 151 151 158 158 165 165 173 173 181 181 190 190 199 199 208 208 218 218 228 228 239 RESOLUTION 201 37.208 218 228 239 250 38.218 228 239 250 262 39.228 239 250 262 275 40.239 250 262 275 288 41.250 262 275 288 302 42.262 275 288 302 317 43.275 288 302 317 332 44.288 302 317 332 348 45.302 317 332 348 365 46.317 332 348 365 383 47.332 348 365 383 402 48.348 365 383 402 422 49.365 383 402 422 443 50.383 402 422 443 465 51.402 422 443 465 488 52.422 443 465 488 512 53.443 465 488 512 537 54.465 488 512 537 563 55.488 512 537 563 591 56.512 537 563 591 620 57.537 563 591 620 651 58.563 591 620 651 683 59.591 620 651 683 717 60.620 651 683 717 752 61.651 683 717 752 789 62.683 717 752 789 828 63.717 752 789 828 869 64.752 789 828 869 912 65.789 828 869 912 957 66.828 869 912 957 1004 67.869 912 957 1004 1054 68.912 957 1004 1054 1106 69.957 1004 1054 1106 1161 70.1004 1054 1106 1161 1219 1.APPLICATION OF BASIC COMPENSATION PLAN.The hours ofSECTION4. work constituting fill time regular employment for employees of the City of Moses Lake shall be determined for each class of work and each department of general government by the head of such departments subject to the approval of the City Administrator; Provided, however, that the minimum work week for all classes of employment except fire service and police employees shall be forty (40)hours.The average minimum work week for fire service employees shall be fifty-six hours, except for Fire Chief and Inspection Division where the minimum working week shall be forty (40)hours.The average minimum work week for Police Department employees shall be forty-two (42)hours,except for Police Chief where the minimum working week shall be forty (40)hours; Provided,that a maximum of six (6)hours court time and call back time shall be considered a condition of employment and no overtime compensatio] will be made therefor. The compensation schedules and steps contained in Section 3 hereof are monthly compensation rates.Hourly pay rates for employees paid by the hour shall be computed and established by dividing the annual salary by the total number of hours worked per year.Fractional pay for termination of employment shall be computed as a ratio of days worked by number of working days in the month multiplied by the monthly salary. The hourly rates above provided for shall be computed upward to the next cent iShen.fractions of a cent are involved. -4- RESOLUTION NO.201 SECTION 5.BEGINNING RATES;A new employee of the City of Moses Lake shall be paid the rate shown as step "A" in the schedule allocated to the class of employment for which he or she has been hired,except that on the request of the department head, under whom the employee will serve,and with the authorization of the City Administrator,such new employee may be placed in step "B"or step "C"provided that such em ployee shall be assigned such salary step upon the commencement,and such assignment having once been made shall remain in effect until the said employee shall be entitled to advance to the next salary in accordance with the further provisions of this resolution. ,r*SECTION 6.SERVICE:The word "service"as used in this resolution shall be deemed to mean continuous,full-time service in the position in which the officer or employee is being considered for salary advancement,service in a higher position or service in a position allocated to the same salary schedule and having generally similar duties and requirements.A lapse of service of an officer or employee for a period of time longer than thirty (30)days by reason of resig nation or discharge shall serve to eliminate the accumulated length of service time of such officer or employee for the purpose of this resol ution, and any such officer or employee re-entering the service of the City of Moses Lake shall be considered as a new officer or employee, except that he or she may be re-employed within three (3)years and placed in the same salary step in the appropriate compensation schedule as he or she was at the time of the termination of employment. Section 7.ADVANCEMENTS WITHIN SCHEDULES.Except for the provisions pertaining to officers or employees in the employment of the City of Moses Lake on the effective date of this resolution as contained in Section 13 hereof,the following regulations shall govern salary ~advancements within schedules: (a)Normal Advancements:After the salary of an officer or employee has been first established and fixed under this plan,such officer or employee shall normally be advanced from step "A"to step "B"or from step "B"to step "C",whichever is the next higher step to that on which the officer or employee has been previously paid, effective the first day of the next pay period following the date of completion of one year of service,subject to the employee having shown satisfactory performance of responsibilities,and upon recommendation of the depart ment head and approval of the City Administrator. Where an experienced individual has been employed below Step "C",he may be advanced to step "B" or step "C" more rapidly than specified above upon the recommendation of the department head and approval of the City Administrator, subject to budgetary limitations as specified in Section 1. 03)Merit Advancements:An officer or employee may be considered for advancement from step "C"to step "D",or from step "D" to step "E",upon completion of one year of service as provided in Section 3 hereof.The effective date of such merit increase,if granted,shall be the first day of the next pay period following the approval of the City Admin istrator.Advancements to either step "D"or to step "E" may be granted only for continued meritorious and efficient service above that performed by the average employee,and continued improvement by the officer or employee in the effective performance of the duties of his or her position. -5- RESOLUTION NO.201 A recommendation for merit advancement shall be made by the head of the department in which the officer or employee is employed by filing with the City Administrator a statement recommending the granting of the merit increase and supporting such recommendation with specific reasons therefor. If granted,the approval of the City Administrator shall be forwarded to the City Clerk for change of payroll status.A disapproval,together with the reasons,therefor,shall be returned to the department head. (c)Length of Service Required when ADVANCEMENT DENIED. When an officer or employee has not been approved for advancement to the next higher salary step, he or she may be reconsidered for such advancement after the completion of six (6)months of additional service.This reconsideration shall follow the same steps and shall be subject to the same actions as provided in the above paragraph of this section. SECTION 8. Cost of Living Adjustment:Compensation for each employee shall be based on the United States Bureau of Labor Statistics Consumers' Price Index, Seattle,Washington,as of May 15th of each year. The base index shall be 127.9 (which is the United States Bureau of Labor Statistics Consumers'Price Index,Wash.May,1959). The base salary and wage schedule may be adjusted each year when reviewing the budget in accordance with any increase or decrease in the consumers'price index,upon a majority vote of the City Council. SECTION 9.PROMOTIONAL SALARY ADVANCEMENT:When an officer or employee is promoted to a position in a higher classification,he or she shall be assigned to step "A" in the appropriate schedule for the higher classification:Provided,however,that if such officer or employee is already being paid at a rate equal to or higher than step "A",he or she shall be placed in the lowest step in the approp riate salary schedule as will grant an increase of one salary step. SECTION 10.REDUCTION IN SALARY STEPS Any officer or employee who is being paid on a salary step higher than step "C"may be reduced by one or more steps,but not lower than step "C" of the appropriate salary schedule,upon the recommendation of the head of the department in which he or she is employed and the approval of the City Administrator, Procedure for such reduction shall follow the same procedure as out lined for merit advancements in Section 7,and such employees may be considered for readvancements under the same provisions as contained in sub-section (c)of Section 7. SECTION 11.DEMOTION When an officer or employee is demoted to a position at a lower classification,his or her salary rate shall be fixed in the appropriate salary schedule for the lower classification in accordance with the following provisions: (a)The new salary rate shall be reduced by at least one step. (b)The new salary rate must be within the appropriate salary schedule. -6- RESOLUTION NO.201 (c)The new salary rate cannot be higher than the salary step to which the officer or employee would have been entitled had his service time in a higher classification been spent in the lower class. (d)If the salary rate recommended by the head of the department is lower than the maximum step permissible under sub-section (3)above,such recommendation shall be considered a reduction in in pay, in addition to the demotion, and shall be handled in accordance with the provisions for salary reductions. SECTION 12.REALLOCATION OF COMPENSATION SCHEDULES.Any officer or employee who is employed in a classification which is reallocated to a different pay schedule from that previously assigned, shall be retained in the same salary step in the new schedule as he or she has previously held in the prior schedule and shall retain credit for length of service in such step toward advancement in the next higher step. SECTION 13.ASSIGNMENT OF SALARY STEPS FOR PRESENT EMPLOYEES. (a)Any officer or employee who is receiving a salary or wage rate equal to or higher on the date of adoption of this resolution than is specified under this plan,shall con tinue to receive said salary without further increase or cost-of-living adjustments until such time as his salary shall equal that specified under this plan. (b)Subject to the provisions of sub-section (a)of this section, each officer or employee of the City of Moses Lake as of the date of adoption of this resolution shall have his or her salary step established upon the appropriate step and with the appropriate salary schedule based upon a complete record of his or her employment in the service of the City of Moses Lake,and the assignment of such salary step shall be based upon all of the pertinent provisions of this resolution. However,when the computation of the total service time of an officer or employee subject to the provisions of this section establishes a shorter length of required service time for future salary adjustments than is provided in Section 3 hereof, such shorter service time requirement shall prevail. SECTION 14.OVERTIME OR COMPENSATORY TIME OFF,Reimbursement for overtime will not be made to administrative officials,department heads, or supervisory personnel.Reimbursement shall be made to other employees for approved emergency overtime when it becomes necessary for the employee to be kept on duty for a period of over two (2)hours over and beyond his regularly assigned tour of duty for the day,or when he shall be called back for a period in excess of two (2)hours. Attendance of police officers in court,or attendance by any employee at a council meeting or general committee meeting shall not be con strued as overtime. Reimbursement shall be made for approved emergency overtime with compensatory time off when possible;otherwise,pay shall be allowed at regular rates for approved emergency overtime. -7- u RESOLUTION NO.2 01 All overtime must be approved in advance by the City Administrator, except that emergency overtime may be authorized by a department head subject to subsequent approval by the City Administrator. SECTION 15.Holidays.Employees of the City of Moses Lake shall have the following holidays as vacation with pay;except that part- time,seasonal and limited term personnel shall not be entitled to holidays with pay: New Year's Day Thanksgiving Day Decoration Day Friday following Thanksgiving Day Independence Day Christmas Labor Day When one of the holidays listed above falls on Sunday the next day following will be observed as a holiday with pay. Employees who shall be required to work for the City on the above mentioned holidays, shall receive compensatory time for the hours they work on such holidays. SECTION 16.Vacation Time.Each permanent city employee who has been employed twelve (12)consecutive months or more shall be entitled to an annual vacation equivalent to their respective number of work days in two weeks except that fire fighters working a 56 hour week shall have their leave accumulative in hours and shall accumulate annual vacation with pay at the rate of 9-1/3 hours for each month of service,each year not to exceed 112 hours.Under circumstances requiring the computation of vacation for the fractional part of a year,said time shall be pro-rated for each month's work.Part-time workers,seasonal,limited term and emergency personnel shall not be entitled to vacation with pay. All employees shall accumulate annual vacation with pay at the rate of one (1)day for each month of service each year accumulative to a maximum of their respective number of work days in two weeks.After five years of service the vacation shall increase one (1)day each year to a maximum of the employee's respective number of work days in three weeks,except fire fighters working a 56 hour week,after five years of service,the vacation shall increase 9-1/3 hours each year to a maximum of 168 hours. The vacation leave shall be taken by the employee upon approval of the department head and the City Administrator at a time that will not interfere unreasonably with the operations of the department; Provided, that the department head must allow an employee to take vacation leave which would otherwise be invalidated by virtue of the accmulation beyond the maximum.An employee of his own election may not accumulate vacation leave in excess of his annual earned vacation. For the con venience of the city an employee's vacation time may be accumulated in excess of his annual earned vacation and up to a maximum of one additional week,subject,however,to the approval of the City Administrator. When an employee is transferred to another position,any unused vacation leave which may have accumulated to his credit shall continue to be available for his use. -8- \' RESOLUTION NO.201 SECTION 17.Sick Leave Sick leave with pay shall accrue at the rate of one (1)working day of leave for each full calendar month of the employee's service,and any such leave accrued but unused in any year shall be accumulative for succeeding years to a maximum of sixty (60)working days,except that fire fighters working a 56 hour week shall have their leave accumulative in hours and shall accumulate sick leave at the rate of 9-1/3 hours for each month of service,each year not to exceed 560 hours.Employees who are granted a leave of absence with pay for any purpose shall continue to accrue sick leave at the regularly prescribed rate during such absence.Part-time workers,seasonal,limited term and emergency personnel shall not be entitled to sick leave with pay. Each regular employee,upon first beginning work for the City, shall have immediately available for his use 6 days sick leave as an "advance"upon sick leave earned in the first six months.If employment is terminated, and as a result of such initial "advance" the employee has taken sick leave beyond that earned,his terminating salary shall be adjusted accordingly. An employee eligible for sick leave with pay shall be granted such leave for the following reasons: (a)Personal illness or physical incapacity resulting from causes beyond employee's control. (b)Forced quarantine of the employee in accordance with community health requirements. (c)For severe illness or the death of the employee's spouse,father,mother,foster parent,brother, sister,child or foster child,a maximum of 5 days sick leave may be allowed. (d)Such leave shall not be used for pregnancy,prenatal care,nor complications immediately arising out of and as a direct result of such pregnancy. Sick leave shall be granted by the department head up to and inc luding the second day of consecutive absence.Each application which exceeds two (2)days shall be accompanied by certification of a doctor,if requested by the department head. Each department head shall make a report to the City Administrator at the end of each month of the sick leave used by all members of his or her department. Any failure to give notice or file a physician's certificate as required herein may be cause for denial of sick leave with pay for the period of absence. When an employee is transferred to another position any unused sick leave which may have accumulated to his credit shall continue to be available for his use. SECTION 18.GROUP HOSPITAL AND MEDICAL AID INSURANCE.Each full time permanent employee shall be a participant in the Group Hospital and Medical Aid Insurance Plan adopted by the City of Moses Lake with $5.00 per month contributed by the City to pay employee's participation.Any required amount in excess of $5.00 per month shall be at the employee's expense,as will any cost for the em ployee's dependents who may wish to participate in the plan. -9- RESOLUTION NO.201 SECTION 19.MILITARY LEAVE.Leave not to exceed fifteen (15) calendar days plus travel time in any period of twelve (12)con secutive months over and above annual vacation may be allowed any employee who is a member of the National Guard or Reserve Corps and shall not involve any loss of efficiency rating,privileges or pay. During the period of military leave,the employee shall receive from the City his normal pay. SECTION 20.CIVIL LEAVE.Any necessary leave may be allowed by the head of the department to permit any employee to serve as a member of the jury or to exercise his other civil duties.Each employee who is granted such leave and who for the performance of the civil duties involved received any compensation shall be paid by the City for the time he is absent only in the amount of excess of his regular salary over the compensation so received,exclusive of mileage. SECTION 21.UNAUTHORIZED LEAVE.A leave of absence from work taken upon the initiative of any City employee without proper authorization from the department head will be a basis for immediate dismissal when such leave is found to be unwarranted or detrimental to the municipal service. SECTION 22.AUTHORIZED LEAVE WITHOUT PAY.Leave of absence without pay may be granted upon recommendation of the Department head and approval of the City Administrator,due to temporary lack of work within the department,for prolonged illness,maternity,extended travel,or personal business,such as the settling of an estate. Leave of absence without pay shall not eliminate the accumulated length of service time of the employee for the purpose of this resolution.Such leave may not be used to protect an employee's leave with the city while he tries another job or undertakes a business venture. SECTION 23.TERMINATION OF EMPLOYMENT.Each employee whose service is terminated will be allowed pay for any vacation earned and not taken up to a maximum of his annual vacation;Provided,said employee has given at least two weeks'written notice of termination to his department head. If any employee shall tender his resignation without adequate time of notification,he shall automatically forfeit his vacation pay. Upon termination of employment, any salary that is due,either for work or for accrued vacation,shall be paid at the next regular pay period of the City;Except,that if the employee is discharged at the option of the City he shall receive any monies due him within 24 hours from the time of his dismissal. SECTION 24.REGULATION OF OUTSIDE EMPLOYMENT.As a general rule the city does not favor its employees holding jobs with other employ ers and working for the city at the same time.If outside work con tributes to reduced effectiveness on the job,an employee will be given the alternative of terminating this work or his city's employ ment.Each employee is expected to see that his outside employment is covered by Workmen's Compensation.No sick leave with pay will be allowed for injuries incurred while working for other employers. No employee shall hold a job with an outside employer without first having secured written approval from his department head and from the City Administrator. -10- RESOLUTION NO.2 01 City employees may not carry on concurrently with their public service any private business or undertaking,attention to which affects the time or quality of their work,or which casts discredit upon, or creates embarrassment for the city government. SECTION 25.EMPLOYMENT OF RELATIVES.No person shall be eligible for employment if he is a relative of any elected official or depart ment head of the City of Moses Lake. No two persons from the same family shall be employed in any one department,and shall be employed in another department only upon writtenapproval of the City Adminis trator. SECTION 26.REGULATION OF POLITICAL ACTIVITIES.As a citizen an employee is entitled to political opinions,may vote as he pleases, and may attend any meetings he wishes. As a non-political public servant,however,he shall refrain from taking an active part in any partisan political campaign and from any other political activity that will interfere with his employment,or create any obligation incompatible with his employment. Contributions shall not be solicited from City Employees in cash or otherwise for any political party,or for the purpose of promoting or sponsoring legislation or any otherpolitical activity. No employee in city service shall continue in such position after filing as a candidate for nomination or election to any elective office in the City of Moses Lake,nor shall any officer or employee of the City hold any other public office,except in the National Guard,Organized Reserve or as a Notary Public. SECTION 27.REGULATION OF GIFTS.Employees are not permitted to receive any personal gifts,tips, or special monetary favors whatsoever. SECTION 28.CONTROL OF CONFERENCE OR TRAVEL EXPENSES.All expend itures reported must be necessary and reasonable and incurred in the conduct of the business of the City.All bills for reimbursement for expenditures made on business trips shall be itemized and paid as follows: (a)Transportation:Actual fare if by common carrier - 8C per mile if by private car outside of city limits- IOC per mile if by private car in city limits. (b)Hotel Rooms:Actual expenditure,but not greater than $8.00 per day. (c)Meals:Actual expenditure,but not greater than $5.00 per day. (d)Miscellaneous minor expenses:Actual expenditure. (e)Employees may,when properly authorized,be reimbursed for the cost of meals incurred within the City or at other normal areas of employment while they are con ferring,consulting,or otherwise meeting with non-city specialists,technicians,executives or others for pur poses generally associated with the routine official duties of such personnel. Reimbursements in excess of that allowed in Item (b)and (c)will be allowed if incurred as a part of a registration or enrollment fee in conjunction with convention or conference. -11- RESOLUTION NO.2 01 SECTION 29.UNIFORM ALLOWANCE.All regular employees of the Fire Department and of the Police Department in active service,excepting the Clerks and Matrons,shall be given a uniform allowance of $120.00 per year,payable semi-annually.The uniform allowance of the Fire Chief and of the Police Chief shall be $180.00 per year,payable semi' annually. SECTION 30.COMPULSORY RETIREMENT.Each employee is subject to compulsory retirement when he attains age 65.Retirement may be deferred one year at a time by majority action of the City Council and entering a finding upon the Council Minutes that the employee is physically fit and that his continued employment is desirable for proper operation of that department. This resolution shall become effective January 1,1960. PASSED by the City Council and APPROVED by its Mayor this 8th day of December,1959. >^^^_£&& City Clerk APPROVED AS TO FORM; City Attorney *-w*<&ac- c"y y /MAYOP. ATTEST: