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Final 2024 1112 Council Agenda PacketCOML Council Packet 11-12-24, Page 1 of 138 4 V Moses Lake City Council Dustin Swartz, Mayor I Judy Madewell, Deputy Mayor I Don Myers, Council Member I Mark Fancher, Council Member Deanna Martinez, Council Member I David Skaug, Council Member I Victor Lombardi, Council Member Tuesday, November 12, 2024 Moses Lake Civic Center-401 S. Balsam or remote access* Study Session 6 p.m. -New Substance Abuse Rehab Facility Grant -Dr. Asif Khan, Northwest Integrated Health Regular Meeting Agenda Call to Order -6:30 p.m. Roll Call Pledge of Allegiance Approval of the Agenda Presentations Motion -Martin Luther King Event Save the Date (Coutts) pg 2025 Funding Requests: -Moses Lake Community Coalition - Megan Watson, Coordinator/Matt Paluch, Executive Chair -Moses Lake Senior Center -Mary Kile, President Citizen's Communications** Summary Reports: Mayor's Report Council Ad Hoc Homeless Committee Appointment Future Business City Manager's Report Point Camera~ Scan COML Council Packet 11-12-24, Page 2 of 138 November 12, 2024, City Council Meeting Page 2 Public Hearings #1 Property Tax Resolution 3992 pg xx Motion Presented by Madeline Prentice, Finance Director Summary: Council to hear from public, review and consider adoption #2 2025 Budget Ordinance -First Presentation pg xx Presented by Madeline Prentice, Finance Director Summary: Council to hear from public and continue hearing to Nov 26 #3 Right of Way Vacation Clements Ordinance 3060 pg xx Motion #4 Presented by Vivian Ramsey, Interim Community Development Director Summary: Council to hear from public, review and consider adoption Consent Agenda pg xx Motion All items listed below are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member requests specific items to be removed from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the Consent Agenda. a. Meeting Minutes October 22, 2024 b. Claims and Payroll c. Grant County Health District 2025 ILA d. Transportation Benefit District Annual Report e. Industrial Waste Discharge Permit No 21 Titan Data Center f. Extra Territorial Westshore Dr -Brotherton g. Accept Well 9, 17, 31, 33 and Dunes Rehabilitation Project GC2022-086 h. Accept Reservoir 6 Painting Project GC2023-097 i. Accept Ice Arena Chiller Project j. Accept Dano Park Futsal Court Project Old Business #5 Bilingual Stipend Policy Resolution 3993 pg xx Motion Presented by Shannon Springer, Human Resources Director Summary: Council to review and consider adoption New Business-None Scheduled Administrative Report Gallery, Exhibit, Fireworks (Coutts) pg Council Committee Reports Information Item Proposed Agenda Topics pg 5 12 14 57 119 129 136 COML Council Packet 11-12-24, Page 3 of 138 November 12, 2024, City Council Meeting Page 3 Adjournment Next Special Meeting is November 19 at 3:30 p.m. and next Regular Meeting will be November 26 at 6:30 p.m. NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509) 764-3703 or Deputy City Clerk at (509) 764-3713 at least 24 hours in advance of the meeting. * Remote Options: #1 MS Teams App or Online Join the meeting now Meeting ID: 265 726 935 274 Passcode: 2Mogbr Or #2 MS Teams by phone (audio only) +1 509-707-9401,,172358801# United States, Moses Lake Or #3 Y ouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams ** In person Citizen Comment or Public Hearing Comments form needs to be given to the Clerk prior to the start of each meeting. The 5-minute time per speaker may be reduced to allow a maximum period of 30- minutes for citizens who have signed up to speak. Click this link for remote speaker request forms which must be completed by 3 p.m . on the day of the meeting. To be heard remotely during the live meeting -select the Teams option 1 above. Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Mike Jackson, Interim City Manager 20122 Doug Coutts, Director Parks, Recreation, and Cultural Services 11/12/2024 Presentation MLK Day-Save the Date Presentation City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ No official action requested. Members of the MLK Committee will be on hand to provide a "Save the Date" invitation to City Council to attend the 2025 MLK day celebration on January 20, 2025. None Options and Results No action requested Staff will bring back options for recommended changes. No action requested COML Council Packet 11-12-24, Page 4 of 138 COML Council Packet 11-12-24, Page 5 of 138 COML Council Packet 11-12-24, Page 6 of 138 COML Council Packet 11-12-24, Page 7 of 138 COML Council Packet 11-12-24, Page 8 of 138 RESOLUTION NO. 3992 A RESOLUTION FIXING AND LEVYING THE AMOUNT OF AD VALOREM TAXES NECESSARY TO DISCHARGE THE EXPECTED EXPENSES AND OBLIGATIONS FOR THE 2025 BUDGET FOR THE CITY OF MOSES LAKE Whereas, RCW 84.52 requires the governing body of the City of Moses Lake to fix the estimated amount to be raised by taxation on assessed valuation on property within the City of Moses Lake; and, Whereas, the City of Moses Lake’s highest actual levy amount occurred in 2024 and was $10,745,369.26; and Whereas, the City is allowed by law to increase its tax levy by 1% over the highest levy amount it has ever received since 1985, which would establish a limit of $10,852,822.95; and Whereas, the City of Moses Lake’s actual levy amount from the previous year, 2024, was $9,372,175.69; and Whereas, the City intends to levy " banked capacity" of $422,000.00; and Whereas, the City of Moses Lake, has a population of more than 10,000; and Whereas, a Public Hearing was held, with notice duly provided, to consider the City’s current expense budget for the 2025 calendar year pursuant to RCW 84.55.120; and Whereas, the City Council of the City of Moses Lake, after hearing and duly considering all relevant evidence and testimony presented, has determined that the City of Moses Lake requires an increase in real property tax revenue from the previous year, resulting from the limit factor, and an increase of $422,000.00 of banked capacity from the previous year along with the addition of recent annexations, new construction and improvements to property and any increase in the value of state-assessed property and refunds made, in order to discharge the expected expenses and obligations of the City; now, therefore BE IT RESOLVED BY THE CITY OF MOSES LAKE CITY COUNCIL: Section 1. The following increases in the regular property tax levy, over the amount of the previous year’s levy, are hereby authorized to be cumulatively levied for collection in 2025: A. A discretionary increase of $107,454, attributable to the inflation factor which is a percentage increase of 1.0% over the highest amount levied for collection since 1985 which was $10,745,369 in 2024; plus B. An estimated increase of $277,208 for new construction and improvements to property; plus C. An increase authorized by state law for state-assessed property values; plus D. An estimated increase of $78,026 due to re-levying for any refunds and cancellations/ supplementals made in the previous year, plus E. An increase of $422,000 of banked capacity from previous years. The discretionary increase and the banked capacity increase will result in an overall increase of 5.649% and a resolution increase amount of $529,454 to be used for calculating page 2 of the levy limitations worksheet. COML Council Packet 11-12-24, Page 9 of 138 Section 2. There is hereby fixed to be raised by general property taxes upon real and personal property within the City of Moses Lake, for the year of 2025, the sum of $10,206,864 for general municipal purposes, including Firemen’s Relief and Pension. Section 3. The City Clerk is directed to transmit and file a certified copy of this resolution with the Board of Grant County Commissioners and the Grant County Assessor on or before November 30, 2024. Section 4. This resolution shall take effect January 1, 2025. ADOPTED BY THE CITY COUNCIL, and signed and approved this 12th day of November 2024. __________________________________________ Dustin Swartz, Mayor ATTEST: _________________________________ Debbie Burke, City Clerk COML Council Packet 11-12-24, Page 10 of 138 2024 Tax 2025 AssessedRate Levy Values AppliedDollars (Dollars in Thousands) (estimate) Prior Year (2024) = Base 3,662,196.13$ 2.55917$ 9,372,175.69$ Levy Limit-1.0% increase from 2024 levy -$10,745,369.26 107,453.69 Base-101%9,479,629 Valuation Change - New Construction 88,782.15 2.55917 227,208 State Assessed Value- (still unknown) Tax Limit Before Annexation 3,662,196.1 2.55917 9,706,838 Add for Annexation - - Limit for Subsequent Year 3,662,196.1 2.65055 9,706,838 Plus: Resolution increase 422,000 Refund Levy amount 78,026 Total Ordinance 2.78709 10,206,864$ Assessed Valuation 3,662,196.127$ 3.82500$ 14,007,900$ Less: Library Levy (Estimate 0.2646 969,066 Maximum 2024 Levy for Collection in 2025 (Estimate) 3.5604$ 13,038,835 Total Levy Calculation 10,206,864$ Less: Potential uncollectible levy (estimate) 290,000 Plus: REC tax levy - 2025 291,227$ Estimate to collect 10,208,091$ Budget Estimate 10,200,000$ Increase of $0.2279/1,000 of assessed value (8.91% increase, includes 1% limit, new construction, refund levy & banked capacity) I.e., a property with AV of $300,000 would see a $68.37 annual increase in property tax Banked capacity would be - $951,193.57 State of Washington Constitutional Limit City of Moses Lake Property Tax Limitation Calculation Budget Estimate COML Council Packet 11-12-24, Page 11 of 138 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Mike Jackson, Interim City Manager 20373 Madeline Prentice, Director Finance 11/12/2024 Public Hearing 2025 Budget - 1st Public Hearing City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Conduct the first Public Hearing for the 2025 budget. The budget provides for the financial planning, control, and evaluation of all funds. The City Manager and all Department Directors met to review budget proposals, and a proposed 2025 budget was presented to City Council at a budget workshop held on October 5,2024. At Council's direction, additional meetings were conducted following the first budget workshop on October 23rd and October 31st. Recommended changes from the budget workshops have been included in the preliminary budget. This is the first presentation of the 2025 Preliminary Budget. The budget requires two public hearings be held before adoption of the budget ordinance establishing the authorization and spending plan for the 2025 fiscal year for all City operations. Any further recommendations resulting from the first presentation of the budget from Council will be made and incorporated into the 2025 Preliminary Budget. A second public hearing is scheduled to be held on November 26, 2024. For the 2025 Preliminary Budget, all funds are balanced within available resources. Additional explanation and summaries of revenues and expenditures by fund are included in a separate 2025 Preliminary Budget document. A link to the 2025 Preliminary Budget is below: 2025 Preliminary Budget The total proposed 2025 preliminary budget is roughly $119.6 million with the General Fund operating budget amounting to $41.8 million. All funds are balanced within available resources (i.e., new revenues and reserves). COML Council Packet 11-12-24, Page 12 of 138 Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Options and Results Authorize staff to make recommended changes to preliminary budget. Provide staff with specific changes, which would need to be incorporated into the budget system to be brought back to Council for adoption at the November 26, 2024 meeting. The budget process could not continue and the City would not be in compliance with State law. 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WHEREAS, the City of Moses Lake has received a petition requesting the vacation of right of way of unimproved alleyway in conjunction with a boundary line adjustment-lot consolidation completed on 01/03/2023. WHEREAS, the City Council has adopted a resolution setting a public hearing to consider the petition, fixing the date and time as November 12, 2024, at 6:30 pm, in the Council Chambers. WHEREAS RCW 35.79.030 authorizes the city to vacate any street, or alley, or any part thereof, and that the city be compensated for full appraised value of public right-of-way that has been dedicated for more than twenty-five years. WHEREAS the alley/right-of-way was dedicated to the public in 1952 via the Lewis & Elliott Addition. THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The following described public right-of-way shall be vacated: That portion of the city alley/right of way described as vacant alley located directly to the south of the parent parcel (101315000), 20 ft by 140 ft. The north half of Alley abutting Lot 5 Lewis & Elliott Addition, and the South half of Alley abutting Lot 12 Lewis & Elliott Addition according to the plat recorded in volume 5 of plats at page 27. Containing 2,800 sf (20’ x 140’) Section 2. The City shall be compensated for the full appraisal price of the vacated property. The vacation shall not become effective until the required compensation is received by the City. Section 3. Severability. If any section of the ordinance is found to be unconstitutional or invalid as written or as applied to any particular person or circumstances, no other section of the ordinance shall be deemed to be invalid, but rather, should be deemed to have been enacted independently and without regard to the section affected. COML Council Packet 11-12-24, Page 53 of 138 Section 4. Effective Dave. This ordinance shall take effect and be in force five (5) days after its passage and publication of its summary as provided by law. ADOPTED by the City Council of the City of Moses Lake, Washington and signed by its Mayor on November 12, 2024. ________________________________________ Dustin Swartz, Mayor ATTEST: _________________________________________ Debbie Burke, City Clerk APPROVED AS TO FORM: _________________________________________ Katherine Kenison, City Attorney COML Council Packet 11-12-24, Page 54 of 138 COML Council Packet 11-12-24, Page 55 of 138 COML Council Packet 11-12-24, Page 56 of 138 MOSES LAKE CITY COUNCIL October 22, 2024 CALL TO ORDER The regular meeting of the Moses Lake City Council was called to order at 6:30 p.m. by Mayor Swartz in the Council Chambers of the Civic Center with audio remote access. Special notice for remote attendance and citizen comment were posted on the meeting agenda. ROLL CALL Present: Mayor Swartz; Deputy Mayor Madewell; Council Members Lombardi, Skaug, Fancher, Martinez, and Myers. PLEDGE OF ALLEGIANCE Resident Allen Heroux led the Flag Salute. AGENDA APPROVAL Action taken: Council Member Skaug moved to approve the Agenda as presented, second by Council Member Lombardi. The motion carried 7 – 0. PRESENTATION Faith Based Transitional Housing Joseph Moriarty and Caleb Altemeyer provided handouts at the meeting with details on the Jacobs Well Outreach programs called Helping Captives and Project Return Home. CITIZEN’S COMMUNICATION Homeless - Moses Lake residents Linda Bishop and Judy Ferguson expressed concerns of illegal activity taking place behind the movie theaters. Council and staff advised that the private property owners are cooperating for trespassing orders and clean-up will commence next week. Pickleball Budget Request – Moses Lake residents Richard Teals and Jaime Garza requested $20k be approved for the purchase of pickleball nets and resurfacing courts in 2025. The amount of $10k for the resurfacing was discussed at the PRCS Committee meeting on October 15. SUMMARY REPORTS MAYOR’S REPORT Native American Heritage Month Proclamation In accordance with RCW 28A.320.170 for tribal history recognition, Mayor Swartz proclaimed November 29 as Native American Heritage Day and November as Native American Heritage Month. Veteran’s Day Proclamation Mayor Swartz read a proclamation to declare and honor Veteran’s Day on November 11 and thanked Veterans in attendance for their service. CITY MANAGER’S REPORT COML Council Packet 11-12-24, Page 57 of 138 CITY COUNCIL MINUTES – October 22, 2024 pg. 2 Community Development New Hires Interim Community Development Director Vivian Ramsey provided a brief biography on recent hires William Mumma Building Inspector II and Building Inspector III Chris Horton. AWC Legislative Priorities State Legislatures will meet in Olympia from January 13 to April 27, 2025. Several Council were wondering about including only some of the items from the AWC Legislative Priorities in the Local Priorities as well as discussing regional priorities with the Association of Grant County Cities and Towns (AGCCT). Council requested staff issue a quick solicitation on Request for Proposals for state lobbying services. CONSENT AGENDA #1 a. City Council Meeting Minutes from May 28 to July 9, and October 8, 2024 b. Electronic Transfer: N/A Checks: 167334 - 167509 - $869,292.40 Payroll Checks: 10-11-2024 PR, #66504 - 66518 - $26,033.10 (9/27/24 PR checks should have only included up to #66503) Electronic Payments: 10-11-2024 Direct Deposit - $650,593.56 c. Ops Fire Sprinkler Emergency Repair Resolution 3991 d. Industrial Waste Discharge Permit No. 20 SGL Composites LLC Action taken: Council Member Fancher moved to approve the Consent Agenda as presented, second by Council Member Myers. The motion carried 7 – 0. OLD BUSINESS #2 Parks Exclusion and Identification Amendment Ordinance 3057 The proposed changes were first presented on October 8 to add a definition for Activity Trails, eliminate names of parks, add a ’3-day exclusion’ period, and change appeals to the Parks Director. City Attorney Anna Franz provided revised language to the Parks Exclusion section 12.36.080(B)(4). Action taken: Council Member Martinez moved to adopt Ordinance 3057 for revised park exclusion changes as amended, second by Deputy Mayor Madewell. The motion carried 7 – 0. #3 LKQ Development Agreement Ordinance 3058 This ordinance will repeal and replace ordinance 3049 adopted on August 27, the only change being an extension to the deadline to November 30, 2024. Action taken: Council Member Fancher moved to adopt Ordinance 3058 as presented, second by Council Member Lombardi. The motion carried 7 – 0. NEW BUSINESS #4 Lodging Tax Advisory Committee (LTAC) Application Approvals The LTAC members received presentations from the 2025 Applicants on October 3. They met the following week to review the available funding and finalize their recommendation of awards to Council for a total of $650,910. The committee will meet COML Council Packet 11-12-24, Page 58 of 138 CITY COUNCIL MINUTES – October 22, 2024 pg. 3 again in the spring to determine if there is value in renewing the Datafy Software. Action taken: Mayor Swartz moved to authorize the 2025 Lodging Tax Funds as presented, second by Council Member Skaug. The motion carried 7 – 0. #5 MLMC Water and Sewer Reimbursement Repeal Ordinance 3059 Staff presented an ordinance to remove items in the Code that have exceeded the 20- year statute of limitations for utility improvements in accordance with RCW 35.91.020. Action taken: Council Member Martinez moved to adopt Ordinance 3059 as presented, second by Council Member Lombardi. The motion carried 7 – 0. #6 Revised Sleep Center Management Contract Council approved the contract extension with HopeSource through September 2025 on July 23, 2024. Staff at HopeSource are requesting updated language for intake, reporting, ADA, and termination period. Council discussed concerns in the gap of coordinated social services and will provide staff with a list of criteria they would like to see reported. Action taken: Council Member Martinez moved to authorize the contract amendment as presented with an emphasis on accountability and reporting, second by Council Member Myers. The motion failed 5 – 2. Mayor Swartz, Deputy Mayor Madewell, Council Members Skaug, Fancher, and Lombardi were opposed. ADMINISTRATIVE REPORTS Monthly Update on Excess Water Usage Fee Finance Director Madeline Prentice advised that the number of accounts charged an excess usage in August dropped by 50 from the prior month, 33 residential and 17 irrigation customers. Staff are working on an advance notice packet for the installation of new smart meters. The Water Resource Committee will be presenting options to utilize the excess funding on November 19. COUNCIL COMMUNICATIONS AND REPORTS Council Members Myers and Martinez attended the Council’s Ad Hoc Homeless Committee where they talked about required ADA upgrades at the sleep center facility. They also suggested inviting HopeSource to a meeting to further discuss the requested contract amendments. Council Member Martinez shared that the Watershed Council is working with staff to get homes on Westshore Dr. off septic. She also voiced interest in seeking reappointment to Grant County Board of Health through the AGCCT recommendation. Council Member Fancher stated that the hot topic at the Public Works Committee meeting today was the new Grant County PUD property and interest in annexation. Council Member Lombardi provided an update on the Port of Moses Lake rail project. Mayor Swartz attended the Chamber of Commerce annual meeting last week, AGCCT will have a presentation from the Grant County Economic Development Council (EDC) next week, and the COML Council Packet 11-12-24, Page 59 of 138 CITY COUNCIL MINUTES – October 22, 2024 pg. 4 EDC is hosting the Grant County LEAD Summit on November 14th. ADJOURNMENT The regular meeting was adjourned at 9:20 p.m. ______________________________________ Dustin Swartz, Mayor ATTEST____________________________ Debbie Burke, City Clerk COML Council Packet 11-12-24, Page 60 of 138 COML Council Packet 11-12-24, Page 61 of 138 COML Council Packet 11-12-24, Page 62 of 138 TOTALS BY FUND: FUND NO FUND NAME Est. Fund Bal. 11/1/2024 AMOUNT Est. Fund Bal. 11/12/2024 001 GENERAL FUND 10,829,055 1,456,297.58 9,372,758 102 TOURISM 2,278,435 45,007.47 2,233,428 103 GRANTS AND DONATIONS 1,241,394 12,057.93 1,229,336 105 ARPA 3,043,150 - 3,043,150 110 HOMELESS SERVICES 601,358 66,259.74 535,098 111 OPIOID ABATEMENT 310,192 - 310,192 112 PUBLIC ARTS FUND 49,824 - 49,824 114 PATHS/TRAILS 99,659 - 99,659 116 STREET 1,030,878 96,180.00 934,698 119 STREET REPR/RECON 4,314,034 238,388.16 4,075,646 170 TRANSPORTATION BENEFIT DISTRICT 2,492,046 - 2,492,046 282 LOCAL BORROWING 984,872 - 984,872 286 REFUNDING GO BONDS 2015 184,980 - 184,980 314 PARK & RECREATION IMPROVEMENTS 506,401 317,123.05 189,278 315 PARK MITIGATION CAPITAL PROJECTS 21,837 - 21,837 316 COMMUNITY SERVICES CENTER - - - 320 FIRE MITIGATION FUND 879,676 - 879,676 322 WATER REMIDIATION 1,486,984 4,083.37 1,482,901 411 WATER 8,177,228 214,837.11 7,962,391 412 WASTEWATER 2,997,418 149,226.25 2,848,192 450 2011 BOND FUND 10,304 - 10,304 451 2011 BOND FUND - RESERVE - - - 452 2004 BOND FUND 5,792 - 5,792 453 2004 BOND FUND - RESERVE - - - 471 WATER RIGHTS 1,591,683 - 1,591,683 477 WATER SEWER CONSTRUCTION 4,737,274 18,211.06 4,719,063 485 PWTF WATER-WASTEWATER DEBT SVS 20,196 - 20,196 487 2015 GO BONDS REDEMPTION 9,534 - 9,534 490 SANITATION 2,948,513 50.00 2,948,463 493 STORM WATER 897,203 43,235.69 853,967 495 AIRPORT 54,217 110.18 54,106 498 AMBULANCE 1,568,791 150,796.18 1,417,995 501 UNEMPLOYMENT COMPENSATION INSURANCE 185,383 375.00 185,008 503 SELF-INSURANCE 365,877 - 365,877 517 CENTRAL SERVICES 1,047,883 68,150.11 979,732 519 EQUIPMENT RENTAL 2,830,336 233,580.13 2,596,756 528 BUILDING MAINTENANCE 2,638,969 87,485.96 2,551,483 611 FIRE PENSION 547,860 1,511.83 546,348 623 DEPOSIT 1,543,688 609,652.52 934,035 631 STATE 19,925 - 19,925 TOTAL 62,552,848$ 3,812,619.32$ 58,740,229$ City of Moses Lake Tabulation of Claims Paid-Summary by Fund Council Meeting Date- 11/12/2024 COML Council Packet 11-12-24, Page 63 of 138 Check Name Check Amount Check Date Invoice Description 410 Aflac 1,811.68 09/20/2024 Aflac Coverage 411 Aflac 1,811.68 10/15/2024 Aflac 2420 412 Assn Of Wash Cities 465,722.08 09/09/2024 Insurance Premiums 413 Assn Of Wash Cities 465,202.23 10/09/2024 Insurance Premiums 414 Dept Of Retirement Systems 139,404.72 08/14/2024 Retirement Contributions 415 Dept Of Retirement Systems 140,508.74 08/27/2024 2417 DRS Contributions 416 Dept Of Retirement Systems 140,040.72 09/09/2024 2418 DRS Retirement 417 Dept Of Retirement Systems 136,357.22 09/19/2024 2419 Payroll DRS 418 Dept Of Retirement Systems 131,370.03 10/07/2024 Retirement Contributions 419 FICA-Medicare 227,103.93 08/30/2024 2418 Payroll Taxes 420 FICA-Medicare 208,935.99 09/16/2024 2419 Payroll Taxes 421 FICA-Medicare 195,439.98 10/30/2024 2420 Payroll Taxes 422 FICA-Medicare 203,059.57 10/15/2024 Payroll Taxes 167510 2M Company Inc 5,014.07 10/18/2024 Irrigation Supplies 167511 A & H Printers Inc 64.02 10/18/2024 Business Cards-Leigh Ramsey 167512 AAA Readymix Inc 486.37 10/18/2024 Concrete Delivery 167513 Active Network LLC 21.48 10/18/2024 Cash Drawer Key 167514 Ag Supply Ace Hardware 42.25 10/18/2024 Misc. Parts/Supplies 167515 Amazon Capital Services, Inc.1,906.22 10/18/2024 Department Amazon Purchases 167516 Anatek Labs, Inc.1,475.00 10/18/2024 Sample Testing 167517 AT&T Mobility II, LLC 2,731.69 10/18/2024 First Responder Lines 167518 Badger Meters Inc 2,920.73 10/18/2024 September 2024 Meter Read Services 167519 Basin Propane LLC 39.83 10/18/2024 Propane @ Sleep Center Sept 2024 167520 Battery Systems Inc 163.07 10/18/2024 94R-75 Battery 167521 Bound Tree Medical LLC 156.55 10/18/2024 Medical Supplies 167522 Cascade Natural Gas Corp 6,835.78 10/18/2024 Natural Gas Utility 167523 Central Machinery Sales Inc 21.20 10/18/2024 Belt 167524 Central Manufacturing Inc 1,460.33 10/18/2024 Asphalt Patches 167525 Central Wash Asphalt Inc 44.62 10/18/2024 Gravel 167526 Coaxsher, Inc.245.95 10/18/2024 Uniform, Burns 167527 Columbia Basin Herald 500.00 10/18/2024 Advertising 167528 Columbia Basin Water Works Inc 9,308.90 10/18/2024 Large Meter Testing 2023-2026 167529 Commercial Tire Inc 989.67 10/18/2024 LT245/75R17 Tires 167530 Consolidated Disposal Service 66.96 10/18/2024 Medical Waste Disposal 167531 Copiers Northwest Inc 1,398.49 10/18/2024 Equipment Contract Fees 167532 Databar Inc 2,135.07 10/18/2024 Utility Billing Invoices 167533 Datafy, LLC 15,922.39 10/18/2024 Annual Datafy Analytics/Data Storage 167534 Direct Mail, Inc 553.80 10/18/2024 LRC Advertising 167535 Dobbs Peterbilt- Moses Lake 189.35 10/18/2024 Fuel-Water Seperator 167536 Eastside Asphalt Inc 82,400.33 10/18/2024 Dano Park Sport Court #GC2024-224 167537 Empire Well Drilling, LLC 168,754.68 10/18/2024 Larson Playfield Irrigation GC2023-180. 167538 ESO Solutions Inc 2,592.56 10/18/2024 Fire/EMS Reporting Software 167539 Evergreen StormH2O 11,079.05 10/18/2024 Stormwater Comp Plan & Rate Study 167540 Faber Industrial Supply 247.08 10/18/2024 Wire Brush/File Taper 167541 Fastenal Company 505.72 10/18/2024 Safety Gear/Supplies City of Moses Lake Checks Issued with Summary Description For November 12th, 2024 Council Meeting COML Council Packet 11-12-24, Page 64 of 138 Check Name Check Amount Check Date Invoice Description 167542 Galls LLC 233.73 10/18/2024 Uniform, Nigel 167543 Great Western Recreation 3,673.22 10/18/2024 Ahlers Park Bench & Supplies 167544 Hamberg Enterprises LLC 1,181.50 10/18/2024 Upholstery Service 167545 Hurst Construction 197,887.93 10/18/2024 Luta & Virginia Street Construction 167546 IAFF #1258/Disab Ins 2,337.00 10/18/2024 Fire Disability 167547 IAFF #1258/Disab Ins 2,392.79 10/18/2024 Sept Fire Disability 167548 IAFF Local 1258 6,670.00 10/18/2024 Fire Union Dues 167549 IAFF Local 1258 6,670.00 10/18/2024 2421 Fire Union Dues 167550 Ibs Inc 934.51 10/18/2024 Shop Supplies 167551 Idexx Distribution, Inc.278.15 10/18/2024 Vessels 167552 International Code Council 170.00 10/18/2024 Beach ICC 2025 Membership 167553 Itron Inc 403.33 10/18/2024 Endpoints Subscription 167554 J.J. Keller & Associates, Inc.1,188.08 10/18/2024 HR Software 10/20024-9/2025 167555 Jerrys Auto Supply 349.99 10/18/2024 Equipment Parts/Supplies 167556 Kassandra Wiggum 112.00 10/18/2024 Museum Consignment Sales 167557 Kbsn/Kdrm Radio 600.00 10/18/2024 Hydroplane Advertising 167558 Kelley Create 741.53 10/18/2024 Equipment Contract Fees 167559 Lad Irrigation Company Inc 133.91 10/18/2024 Japanese Garden Pump 167560 Lakeside Disposal, Inc 25.67 10/18/2024 Recycling @ Fire- Sept 24 167561 Moon Security Services Inc 250.03 10/18/2024 Security Services 167562 Moses Lake Cheer Boosters 1,277.46 10/18/2024 Cheer Camp '23 167563 Moses Lake Police Guild 585.00 10/18/2024 Police Guild Dues Sept 167564 Moses Lake Police Guild 585.00 10/18/2024 2421 Police Union Dues 167565 Moses Lake Steel Supply 35.44 10/18/2024 Coldroll 167566 Motion Industries, Inc 187.99 10/18/2024 Tubing/Loctite 167567 Nata Construction, Inc.32,655.08 10/18/2024 Bleachers - Ice Rink 167568 Norco Enterprises Inc 881.68 10/18/2024 Cylinder Rental 167569 North 40 Outfitters 9.53 10/18/2024 Shop Supplies 167570 North Central Laboratories 2,012.37 10/18/2024 Lab Supplies 167571 Northstar Chemical Inc 3,022.50 10/18/2024 Sodium Hypochlorite - Well #12 167572 Northwest Barricades & Signs, LLC 54.25 10/18/2024 Hard Hat Stickers/Vest 167573 NYS Child Support Prosessing Center 184.61 10/18/2024 2421 Gilmartin Child Support 167574 Oasis Auto Spa 1,548.80 10/18/2024 September 2024 Car Washes 167575 Office of Financial Recovery 530.00 10/18/2024 Torrey Garnishment 167576 Oreilly Auto Parts 119.34 10/18/2024 Ignition Switch 167577 Oxarc Inc 228.99 10/18/2024 Hearing Protection/Handwarmers 167578 Pasco Tire Factory, INC 299.58 10/18/2024 Flat Repair/O-Ring 167579 Perteet, Inc.29,249.80 10/18/2024 SR17/Yonezawa Blvd Intersection 167580 Platt Electric 36.68 10/18/2024 Japanese Gardens Supplies 167581 Pro Touch Car Wash & Auto Detail LLC 68.08 10/18/2024 Car Washes - September 2024 167582 Protect Youth Sports 902.25 10/18/2024 Background Checks 167583 Pud Of Grant County 93,833.44 10/18/2024 Electric Services 167584 Pumptech, LLC 4,200.59 10/18/2024 Pump Diagnose & Repair 167585 R&M Hansen, Inc 1,144.98 10/18/2024 Laundry Services @ Sleep Center Sept 167586 Redflex Traffic Systems Inc 17,547.75 10/18/2024 Redflex Sept24 167587 Rotschy Inc 8,826.58 10/18/2024 Lakemont Manhole Replacement 167588 Schindler Elevator Corp 401.45 10/18/2024 Elevator Maintenance 167589 Sea Western Inc 219.82 10/18/2024 Bunker Boots, Hecker 167590 Shirtbuilders Inc 2,319.50 10/18/2024 Staff Apparel COML Council Packet 11-12-24, Page 65 of 138 Check Name Check Amount Check Date Invoice Description 167591 Signature Graphics Inc 4,530.71 10/18/2024 Fall/Winter '24 Brochures 167592 Silvie Valdez 409.50 10/18/2024 Rec Program 167593 Stoneway Electric Supply 1,436.93 10/18/2024 Misc. Parts 167594 Target Solutions Learning 99.99 10/18/2024 Computer Software Support 167595 Teleflex LLC 550.00 10/18/2024 Medical Supplies 167596 Traffic Safety Supply Company 806.31 10/18/2024 Custom Stencil 167597 Transunion Risk & Alternative 140.61 10/18/2024 Investigations Costs 167598 Trusteed Plans Service Corp 2,535.00 10/18/2024 2420 Police Disability 167599 United Rentals 726.77 10/18/2024 Equipment Rental 167600 United States Plastic Corp 207.31 10/18/2024 Misc. Parts 167601 UPS Store 2469 157.83 10/18/2024 Postage, Bunker Pants 167602 Usa Blue Book 1,875.29 10/18/2024 Tube Assemblies 167603 Util Undrgrnd Location Center 120.12 10/18/2024 September 2024 Locates 167604 WACOPS LDG 4,056.00 10/18/2024 WACOPS LDG Sept 167605 Wash Council Police & Sheriffs 985.00 10/18/2024 2419 WACOPS 167606 Wash Recreation & Park Assoc 2,520.00 10/18/2024 WRPA Renewal 167607 William Scotsman, Inc 956.98 10/18/2024 Trailer/Ramp Rental @ Sleep Center 167608 WSCCCE, AFSCME, AFL-CIO 2,755.93 10/18/2024 AFSCME Dues Sept 167609 Alex Morton 276.00 10/21/2024 Wastewater Cert Class 2024 167610 Dustin Roth 276.00 10/21/2024 Wastewater Cert Class 2024 167611 Monte Sutton 135.00 10/21/2024 ACCIS Conference 2024 167612 Scott Myers 103.00 10/21/2024 NW Pavement Conference 2024 167613 Steven Feeney 68.00 10/21/2024 Fire Conference 2024 167614 Omar Ramirez 9,706.20 10/22/2024 Replenish Buy Money 10.2024 167615 2M Company Inc 31.73 10/24/2024 Misc. Parts 167616 A & H Printers Inc 1,306.35 10/24/2024 Window Envelopes 167617 A-L Compressed Gases Inc 47.74 10/24/2024 CO2 Syphon Tube 167618 Affordable Auto Repair Inc 2,090.63 10/24/2024 Undercover Vehicle Maintenance 167619 Ag Supply Ace Hardware 50.84 10/24/2024 Shop Supplies 167620 Anatek Labs, Inc.3,370.00 10/24/2024 Sample Testing 167621 Anatek Labs, Inc. -Yakima 390.00 10/24/2024 Sample Testing 167622 Applied Industrial Systems, LLC 44,618.04 10/24/2024 Ice Rink Chiller Renovation Project 167623 Basin Propane LLC 41.13 10/24/2024 Propane @ Sleep Center 167624 Battery Systems Inc 470.13 10/24/2024 PC1400 Batteries 167625 Bud Clary Ford LLC 171,403.16 10/24/2024 2024 Ford F-600 4X4 Hook Truck 167626 Cascade Natural Gas Corp 264.33 10/24/2024 Natural Gas Utlities 167627 CBCustom Creations LLC 162.60 10/24/2024 Aluminum Tank Repair 167628 Coaxsher, Inc.944.44 10/24/2024 Uniform, Kelly 167629 Cobies Fine Dry Cleaning 232.18 10/24/2024 Dry Cleaning 167630 Columbia Basin Herald 778.88 10/24/2024 Hearing Notice Ad 167631 Confluence Health 2,180.00 10/24/2024 Preemployment Physical 167632 Consolidated Electrical Distributors Inc 228.54 10/24/2024 Chiller Parts 167633 Copiers Northwest Inc 277.44 10/24/2024 Equipment Contract Fees 167634 Databar Inc 1,633.42 10/24/2024 Utility Billing Invoices 167635 Dobbs Peterbilt- Moses Lake 11,581.99 10/24/2024 Equipment Parts/Supplies 167636 Dylan Co, LLC 703.88 10/24/2024 Ops Fire Sprinkler Emergency Repair 167637 Equifax / Talx UC Express Inc 375.00 10/24/2024 Unemployment Claims Management 167638 Faber Industrial Supply 705.42 10/24/2024 Marking Paint 167639 Ferguson Enterprises Inc #3007 396.96 10/24/2024 Supplies/Parts COML Council Packet 11-12-24, Page 66 of 138 Check Name Check Amount Check Date Invoice Description 167640 Ferrellgas 46.32 10/24/2024 Propane, Station 2 167641 Fishingmagician.com 1,400.00 10/24/2024 LTAC Advertising 167642 Grant County Econ Dev Council 43,500.00 10/24/2024 Membership/GC Trends 167643 Grant County Port District #10 15.00 10/24/2024 Badge Renewal Fee 167644 Gray & Osborne, Inc.9,316.59 10/24/2024 East Low Canal Water Quality Invest. 167645 Ground Works Three, LLC 5,041.67 10/24/2024 Rental @ Sleep Center November 24 167646 H D Fowler Company 6,755.18 10/24/2024 Meter Parts 167647 Haglund's Trophies, LLC 22.82 10/24/2024 Council Chambers Name Plate 167648 Harris Computers Inc 479.25 10/24/2024 Cloud 9 100 GB Application 167649 Home Depot Credit Services 574.14 10/24/2024 September Purchase Statement 2024 167650 Hopesource 56,184.35 10/24/2024 Homeless Professional Services 167651 Inland Pipe & Supply Company 2,263.58 10/24/2024 Cutter **Prompt Pay Discount** 167652 Instrument Techonology Corp 18,607.75 10/24/2024 Ground Penetrating Radar 167653 Jerrys Auto Supply 351.61 10/24/2024 Heavy Duty Saddle 167654 Katherine Kenison, PS 26,805.04 10/24/2024 City Atty Services September 24 167655 Kenworth Sales Company 57.76 10/24/2024 Steering Column 167656 King5.Com 2,500.00 10/24/2024 LTAC Advertising 167657 Lad Irrigation Company Inc 3,357.47 10/24/2024 Japanese Garden Pump 167658 Lance, Soll & Lunghard, LLP 8,588.00 10/24/2024 Bank Rec's Pro Services 167659 Life -Assist, Inc.1,298.42 10/24/2024 Medical Supplies 167660 Litesys Inc/Intelicom Inc 775.78 10/24/2024 Actuator 167661 MIRO-TV 1,610.00 10/24/2024 LTAC Advertising 167662 Morrison Mobile Veterinary Services 236.75 10/24/2024 K9 Vet Bill 167663 Moses Lake Steel Supply 67.60 10/24/2024 Lag Screws 167664 Norco Enterprises Inc 64.61 10/24/2024 Shop Supplies 167665 North 40 Outfitters 939.33 10/24/2024 Parts/Supplies 167666 North Central Laboratories 65.75 10/24/2024 QA/QC Standard 167667 Northstar Chemical Inc 4,572.50 10/24/2024 Sodium Hypochlorite 167668 Northwest Safety Clean 155.84 10/24/2024 NFPA Cleaning/Repairs 167669 Oreilly Auto Parts 250.01 10/24/2024 Control Arm Assemblies 167670 Oxarc Inc 828.26 10/24/2024 Hand Warmers @ Sleep Cneter 167671 Platt Electric 227.22 10/24/2024 Time Delay 167672 Public Safety Testing Inc 961.00 10/24/2024 Q3 Subscription Fees 167673 Pud Of Grant County 17,877.46 10/24/2024 Electric Services 167674 Qcl Inc 2,609.50 10/24/2024 Random Testing 167675 RH2 Engineering Inc.12,977.84 10/24/2024 Reservoir 10 Construction Final Design 167676 Rick Rodriquez 300.00 10/24/2024 DJ Services 167677 ScribSoft Holdings, Inc.3,000.00 10/24/2024 Subscription 167678 Sea Western Inc 146.38 10/24/2024 Facepiece Nameplates 167679 SHI International, Inc 11,857.69 10/24/2024 Sophos Switches 167680 Shirtbuilders Inc 894.19 10/24/2024 Caps/Beanies 167681 Sirennet.Com 586.17 10/24/2024 Siren Speaker/Bracket 167682 State Auditors Office 4,089.54 10/24/2024 Audit Professional Services 167683 Summit Law Group 115.50 10/24/2024 HR Pro Services 167684 Systems Design West, LLC 6,126.86 10/24/2024 EMS Billing- September 24 167685 Trilogy Medwaste West, LLC 45.50 10/24/2024 Medical Waste Disposal Services 167686 Tyler Technologies, Inc.51,595.58 10/24/2024 System Implementation 167687 United Rentals 1,113.39 10/24/2024 Ice Rink PA System 167688 Ups Freight 151.41 10/24/2024 Shipping & Service Fees COML Council Packet 11-12-24, Page 67 of 138 Check Name Check Amount Check Date Invoice Description 167689 Usa Blue Book 151.49 10/24/2024 Phosphate Solution 167690 VAG USA, LLC 730.13 10/24/2024 Misc. Parts 167691 Verizon Wireless 7,208.71 10/24/2024 Cellphone Service 167692 Vimly Benefit Solutions, Inc 1,499.71 10/24/2024 K. Fuhr Cobra October 167693 Weinstein Beverage Company 313.46 10/24/2024 Water 167694 William Scotsman, Inc 2,668.52 10/24/2024 Office Rental @ Sleep Center 167695 Brendon Sanchez 102.00 10/24/2024 CDL Endorsement Reimbursement 167696 Brian's Tasty Tacos LLC 85.00 10/24/2024 Business License Reimbursement 167697 Cherrianne Bickler 160.00 10/24/2024 SOULfusion Reimbursement 167698 Colleen Seto 24.06 10/24/2024 Purchase Reimbursement 167699 Colleen Seto 29.94 10/24/2024 Advertisement Reimbursement 167700 Gilberto Rangel 150.00 10/24/2024 CDL Physical Reimbursement 167701 Greg Nevarez 41.00 10/24/2024 Travel Meals Reimbursement 167702 Gregorio Alvarado 20.00 10/24/2024 Meal Reimbursement 167703 Heather Mason 0.51 10/24/2024 Overpayment Refund 167704 Jennifer Shelton 24.35 10/24/2024 Supply Purchase Reimbursement 167705 JVK Logistics 85.00 10/24/2024 Business License Reimbursement 167706 Pepe's Trucking 85.00 10/24/2024 Business License Reimbursement 167707 Savanah Barrientoz 200.00 10/24/2024 Rental Reimbursement 167708 Sharon Cornwell 50.00 10/24/2024 Patient Paid Balance in Full 167709 Theresa Bushey 25.00 10/24/2024 Overpayment on Account in Error 167710 Yeni Guijosa 84.00 10/24/2024 Soccer Coaching Payment 167711 Janelle Sword 905.46 10/31/2024 LEOFF Retiree Pension Oct. 2024 167712 Luther Stowers 606.37 10/31/2024 LEOFF Retiree Pension Oct. 2024 3,812,619.32$ COML Council Packet 11-12-24, Page 68 of 138 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Mayor and City Council 20245 Mike Jackson, Interim City Manager Administration 11/12/2024 Consent Agenda Grant County Health District ILA 2025 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 80,000.00$ 80,000.00$ 80,000.00$ Staff recommends Council move to authorize the Interim City Manager to execute the 2025 Interlocal Agreement as presented. GCHD Memo to City.pdf 501.76KB Attorney Memo.pdf 927.33KB 2025 ILA Moses Lake.pdf 157.98KB The City of Moses Lake and the Grant County Health District (GCHD) have had an Interlocal Agreement in place since 2005 in which the City provides financial contribution to the GCHD and in turn the GCHD provides public health services. The GCHD requested the City provide funding in the amount of $3.00 per capita, which equals $80,000.00 annually and an updated signed ILA with the City. The City budgeted the requested amount in the 2024 budget, and with council's approval, asks that the city manager be authorized to sign the updated ILA. The requested amount is in the proposed budget for 2025. Options and Results Staff will execute the interlocal agreement with the Grant County Health District. COML Council Packet 11-12-24, Page 69 of 138 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. The City will not support the Health District services for 2025. COML Council Packet 11-12-24, Page 70 of 138 1038 West Ivy, Suite 1 Moses Lake, WA 98837 Phone: 509-766-7960 z FAX: 509-766-6519 z granthealth.org KĐƚŽďĞƌϭϳ͕ϮϬϮϰ ĞĂƌDĂǇŽƌ^ǁĂƌƚǌ ĂŶĚ/ŶƚĞƌŝŵŝƚǇDĂŶĂŐĞƌ:ĂĐŬƐŽŶ ŝƚǇŽĨ DŽƐĞƐ>ĂŬĞ /ƚƌƵůǇŚŽƉĞƚŚŝƐůĞƚƚĞƌĨŝŶĚƐǇŽƵǁĞůů͘/ǁĂŶƚƚŽƐƚĂƌƚƚŚŝƐůĞƚƚĞƌďǇƚŚĂŶŬŝŶŐǇŽƵĨŽƌǇŽƵƌϮϬϮϰĨŝŶĂŶĐŝĂůĐŽŶƚƌŝďƵƚŝŽŶ ƚŽƚŚĞ'ƌĂŶƚŽƵŶƚǇ,ĞĂůƚŚŝƐƚƌŝĐƚ͘ƐǁĞƌĞĨůĞĐƚŽŶƚŚĞǁŽƌŬƚŚĂƚŚĂƐďĞĞŶĚŽŶĞŝŶƚŚĞƉĂƐƚǇĞĂƌĂŶĚƉƌĞƉĂƌĞĨŽƌ ƚŚĞĞǆĐŝƚĞŵĞŶƚĂŶĚŝŶǀĞŶƚŝďůĞĐŚĂůůĞŶŐĞƐŽĨϮϬϮϱ͕ǇŽƵƌĐŽŶƚŝŶƵĞĚĐŽŶƚƌŝďƵƚŝŽŶǁŝůůŚĞůƉƉƌŽǀŝĚĞƚŚĞŶĞĐĞƐƐĂƌǇ ƐƵƉƉŽƌƚĨŽƌŽƵƌƉƵďůŝĐŚĞĂůƚŚƚĞĂŵƚŽĂƐƐŝƐƚ'ƌĂŶƚŽƵŶƚǇƚŽƚŚĞďĞƐƚŽĨŽƵƌĂďŝůŝƚǇ͘ dŚĞŐĞŶĞƌŽƵƐĐŽŶƚƌŝďƵƚŝŽŶƐĨƌŽŵŽƵƌĐŝƚŝĞƐ͕ƚŽǁŶƐ͕ĂŶĚĐŽƵŶƚǇŝŶϮϬϮϰ ĂƐƐŝƐƚĞĚƚŚĞ,ĞĂůƚŚŝƐƚƌŝĐƚƚŽƌĞƐƉŽŶĚ ƋƵŝĐŬůǇĂŶĚĞĨĨŝĐŝĞŶƚůǇƚŽĞƐƐĞŶƚŝĂůƉƵďůŝĐŚĞĂůƚŚŵĂƚƚĞƌƐ͘ǇĐŽŶƚŝŶƵŝŶŐǇŽƵƌĐŽŶƚƌŝďƵƚŝŽŶĨŽƌϮϬϮϱ ǇŽƵĂƌĞĂĐƚŝǀĞůǇ ƐƵƉƉŽƌƚŝŶŐ',ΖƐĂďŝůŝƚǇƚŽŝĚĞŶƚŝĨǇĂŶĚƌĞƐƉŽŶĚƚŽƚŚĞƉƵďůŝĐŚĞĂůƚŚŶĞĞĚƐƚŚĂƚĂƌĞƐƉĞĐŝĨŝĐƚŽŽƵƌĐŽŵŵƵŶŝƚŝĞƐ͘ tŝƚŚƌŝƐŝŶŐĚĞŵĂŶĚƐĂŶĚĐŽƐƚƐĨŽƌŽƵƌƉƵďůŝĐŚĞĂůƚŚƐĞƌǀŝĐĞƐǁĞĂƌĞĂƐŬŝŶŐĨŽƌĂĐŽŶƚƌŝďƵƚŝŽŶŽĨΨϯƉĞƌƌĞƐŝĚĞŶƚ͘ /ŶĂĚĚŝƚŝŽŶƚŽƚŚŽƐĞƐĞƌǀŝĐĞƐƌĞƋƵŝƌĞĚƵŶĚĞƌƐƚĂƚĞůĂǁ͕'ƌĂŶƚŽƵŶƚǇ,ĞĂůƚŚŝƐƚƌŝĐƚƉƌŽǀŝĚĞƐĐŽŵŵƵŶŝĐĂďůĞ ĚŝƐĞĂƐĞͲƐƉĞĐŝĨŝĐƌĞƐƉŽŶƐĞ͕ůŽĐĂůĐŽĂůŝƚŝŽŶƉĂƌƚŝĐŝƉĂƚŝŽŶ͕ƐĐŚŽŽůͲďĂƐĞĚŚĞĂůƚŚƉƌĞƐĞŶƚĂƚŝŽŶƐ͕ƐŽůŝĚǁĂƐƚĞ ĐŽŶƐƵůƚĂƚŝŽŶƐ͕ŐƌĂŶƚǁƌŝƚŝŶŐĂƐƐŝƐƚĂŶĐĞ͕ƉĂƌƚŝĐŝƉĂƚĞŝŶĐŽŵŵƵŶŝƚǇŚĞĂůƚŚĨĂŝƌƐ͕ƉƌŽǀŝĚĞƚƌĂŝŶŝŶŐƐ͕ŐƌŽƵƉĨĂĐŝůŝƚĂƚŝŽŶ͕ ĂƐƐĞƐƐŵĞŶƚĂŶĚƐƵƌǀĞǇƐ͕ĂŶĚŚĞĂůƚŚǇĐŽŵŵƵŶŝƚǇƉƌŽũĞĐƚƐ͘zŽƵƌƐƵƉƉŽƌƚƚŚƌŽƵŐŚƚŚŝƐĂŐƌĞĞŵĞŶƚĂůůŽǁƐƵƐƚŽ ƉƌŽǀŝĚĞƚŚĞƐĞƌǀŝĐĞƐĂŶĚĞǆƉĞƌƚŝƐĞŶĞĞĚĞĚƚŽƉƌĞǀĞŶƚĚŝƐĞĂƐĞƐĂŶĚŝŶũƵƌŝĞƐĂŶĚŵĂŬĞǇŽƵƌĐŽŵŵƵŶŝƚǇƐĂĨĞƌĂŶĚ ŚĞĂůƚŚŝĞƌ͘ ϮϬϮϰ ŚĂƐďĞĞŶĂǇĞĂƌĨŝůůĞĚǁŝƚŚďŽƚŚĐŚĂůůĞŶŐĞƐĂŶĚĞǆĐŝƚĞŵĞŶƚ͘^ƚĂĨĨŚĂǀĞŚĂĚƚŚĞŽƉƉŽƌƚƵŶŝƚǇƚŽĞǆƉĂŶĚ ƉƌŽŐƌĂŵƐĂŶĚǁŽƌŬĚŝƌĞĐƚůǇǁŝƚŚ'ƌĂŶƚŽƵŶƚǇĐŽŵŵƵŶŝƚŝĞƐŝŶĂĐĂƉĂĐŝƚǇƚŚĂƚǁĂƐŶŽƚƉŽƐƐŝďůĞďĞĨŽƌĞĨŽƌŽƵƌůŽĐĂů ŚĞĂůƚŚĚŝƐƚƌŝĐƚ͊tĞŚĂǀĞĂĚĞĞƉĂƉƉƌĞĐŝĂƚŝŽŶĨŽƌƚŚĞĨŝŶĂŶĐŝĂůĐŚĂůůĞŶŐĞƐĨĂĐŝŶŐŽƵƌĐŝƚŝĞƐ͕ƚŽǁŶƐ͕ĂŶĚĐŽƵŶƚǇĂŶĚ ƐƚƌŽŶŐůǇĐŽŶƐŝĚĞƌƉƵďůŝĐŚĞĂůƚŚƚŽďĞĂƐŽƵŶĚŝŶǀĞƐƚŵĞŶƚĨŽƌǇŽƵƌĐŽŵŵƵŶŝƚǇ͘ /ĨǇŽƵĨŝŶĚƚŚĞĂĐĐŽŵƉĂŶǇŝŶŐ/ŶƚĞƌůŽĐĂůŐƌĞĞŵĞŶƚƐƵŝƚĂďůĞ͕ƉůĞĂƐĞƐŝŐŶƚǁŽĐŽƉŝĞƐĂŶĚƌĞƚƵƌŶƚŚĞŵƚŽ:ŽƐŝĞ ,ĞƌŶĂŶĚĞǌ͕ǆĞĐƵƚŝǀĞĚŵŝŶŝƐƚƌĂƚŝǀĞƐƐŝƐƚĂŶƚ ĂƚϭϬϯϴt/ǀǇǀĞŶƵĞ͕^ƵŝƚĞηϭ͕DŽƐĞƐ>ĂŬĞ͕tϵϴϴϯϳĂŶĚĂŶ ŝŶǀŽŝĐĞǁŝůůďĞƐĞŶƚƚŽǇŽƵĂĨƚĞƌƚŚĞĨŝƌƐƚŽĨƚŚĞǇĞĂƌ͘/ĨǇŽƵŶĞĞĚƚŽŵŽĚŝĨǇƚŚĞĂŵŽƵŶƚŽĨĨƵŶĚŝŶŐĐŽŵŵŝƚƚĞĚ͕ ƉůĞĂƐĞĚŽƐŽ͕ĂŶĚĂŶƵƉĚĂƚĞĚ/ŶƚĞƌůŽĐĂůŐƌĞĞŵĞŶƚǁŝůůďĞƐĞŶƚĂůŽŶŐǁŝƚŚƚŚĞŝŶǀŽŝĐĞ͘ tĞůŽŽŬĨŽƌǁĂƌĚƚŽƐĞƌǀŝŶŐǇŽƵŝŶƚŚŝƐũŽŝŶƚĞĨĨŽƌƚƚŽŬĞĞƉŽƵƌĐŝƚŝǌĞŶƐƐĂĨĞĂŶĚŚĞĂůƚŚǇ͘/ĨǇŽƵŚĂǀĞĂŶǇƋƵĞƐƚŝŽŶƐŽƌ ǁŽƵůĚůŝŬĞƚŽŵĞĞƚ͕ƉůĞĂƐĞĐŽŶƚĂĐƚŵĞĂƚƚĂĚŬŝŶƐŽŶΛŐƌĂŶƚŚĞĂůƚŚ͘ŽƌŐ ŽƌĂƚ;ϱϬϵͿϳϲϲͲϳϵϲϬĞǆƚ͘Ϯϰ͘ ^ŝŶĐĞƌĞůǇ͕ dŚĞƌĞƐĂĚŬŝŶƐŽŶ͕ĚŵŝŶŝƐƚƌĂƚŽƌ ',͛ƐŵŝƐƐŝŽŶŝƐƚŽĞǀĂůƵĂƚĞƚŚĞŚĞĂůƚŚŽĨ'ƌĂŶƚŽƵŶƚǇĂŶĚĂůŝŐŶŽƉƉŽƌƚƵŶŝƚŝĞƐĨŽƌŽƵƌ ĐŽŵŵƵŶŝƚŝĞƐƚŽƚŚƌŝǀĞĂŶĚďĞŚĞĂůƚŚǇ͘ COML Council Packet 11-12-24, Page 71 of 138 COML Council Packet 11-12-24, Page 72 of 138 COML Council Packet 11-12-24, Page 73 of 138 COML Council Packet 11-12-24, Page 74 of 138 ILA GCHD_2025 CITY OF MOSES LAKE PER CAPITA 1 of 4 INTERLOCAL AGREEMENT BETWEEN THE GRANT COUNTY HEALTH DISTRICT AND THE CITY OF MOSES LAKE PER CAPITA CONTRIBUTION FOR HEALTH DISTRICT SERVICES This Interlocal Agreement for Per Capita Contribution for Health District Services is entered into by and between the GRANT COUNTY HEALTH DISTRICT, a Washington Municipal Corporation (the District) and CITY OF MOSES LAKE a municipal corporation of the State of Washington (the City) – collectively (the Parties), for the purpose of providing for a per capita contribution by the City for Health District Services. RECITALS WHEREAS, This Agreement is made pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW; and WHEREAS, to promote the public health in Grant County, Washington, the Board of County Commissioners of Grant County, Washington, established a Health District on in 1967, embracing all of the territory within Grant County, Washington, and all cities and towns therein; and WHEREAS, in 1967 the Grant County Health District became a public health program with cities indicating a willingness to participate on the Grant County Board of Health; and WHEREAS, in 1993, counties assumed exclusive financial responsibility for public health relying on Motor Vehicle Excise Tax (MVET) revenues; and WHEREAS, in 2000, the Washington State Legislature repealed MVET and backfilled only 90% of lost public health funds; and WHEREAS, on January 1, 2005, 7 of 14 cities and towns agreed to voluntarily contribute $1.00 per capita to the Health District in return for public health services; and WHEREAS, prior to the COVID Pandemic, 12 of 13 cities and towns agreed to voluntarily contributed $1.00-$4.00 per capita to the Health District in return for public health services; and WHEREAS, in 2024 Grant County Board of County Commissioners contributed $171,910 and Grant County cities and towns voluntarily contributed $154,095 to the Health District in return for public health services; and WHEREAS, the Health District’s ability to perform its most essential functions have been severely compromised since the great recession; and WHEREAS, the Health District serves an essential public safety function whether ensuring safe food, schools, and septic systems, responding to disasters, or preventing and responding to disease outbreaks; and WHEREAS, threats to the public’s health in the form of foodborne illness such as E. coli and salmonella, communicable diseases such as pertussis, tuberculosis, measles, and Ebola and natural disasters such as response to annual wildfire smoke respect no municipal boundaries; and WHEREAS, public health is a shared responsibility and regional public health threats require regional responses and close partnerships with every city and town in Grant County; and WHEREAS, consistent with RCW 70.05, the Grant County Board of County Commissioners is responsible for establishing the Grant County Board of Health, with jurisdiction coextensive with the COML Council Packet 11-12-24, Page 75 of 138 ILA GCHD_2025 CITY OF MOSES LAKE PER CAPITA 2 of 4 boundaries of the county, to supervise all matters pertaining to the preservation of life and health of the people within its jurisdiction; and WHEREAS, an effective, regional public health response to the threats to public health in Grant County requires the cooperation, participation and support of Grant County and all of the cities and towns in Grant County; and WHEREAS, Grant County and the cities and towns therein seek to improve and sustain healthy years of life of their residents by engaging in an enhanced partnership with the Health District. This partnership will provide stable funding for public health priorities that would be established to meet the unique needs of each community. NOW, THEREFORE, in consideration of the agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the Health District agree as follows: 1. Purpose. A. The recitals set forth above are incorporated herein by this reference. B. The purpose of this Agreement is to establish and define the terms and conditions for the cooperative efforts to be undertaken by the City and the Health District to promote, facilitate, and undertake various programs and activities. 2. Term. The term of this Agreement shall be from January 1, 2025, to December 31, 2025. The term may be extended by mutual written agreement of the parties. 3. Scope of Services. A. Responsibilities of the City. The City shall contribute $3.00 annually to the Health District commencing January 1, 2025. Payments may be made in one lump sum annually, preferably on or before June 30 of each year. B. Responsibilities of the Health District. An invoice will be sent to the city after the first of the year. The Health District shall provide basic essential public health services and functions such as ensuring safe food, inspecting septic systems, responding to disasters, or preventing and responding to disease outbreaks. The Health District will partner with the City to coordinate childhood injury prevention, substance use related training, and community outreach events. The Health District will provide reports to the city identifying services provided to City residents and businesses. Additional specific services provided by the Health District to the City may be developed jointly by the parties. 4. Legal Requirements. Both parties shall comply with all applicable federal, state, and local laws in performing this Agreement. 5. Public disclosure laws. The City and the District each acknowledge, agree, and understand that the other party is a public agency subject to certain disclosure laws, including, but not limited to Washington’s Public COML Council Packet 11-12-24, Page 76 of 138 ILA GCHD_2025 CITY OF MOSES LAKE PER CAPITA 3 of 4 Records Act, chapter 42.56 RCW. Each party understands that records related to this Agreement and the District’s performance of services under this Agreement may be subject to disclosure pursuant to the Public Records Act or other similar law. 6. Insurance. Each party shall maintain its own insurance and/or self-insurance for its liabilities from damage to property and /or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance and/or self-insurance shall not limit the liability of the indemnifying part to the indemnified party(s). Each party shall provide the other with a certificate of insurance or letter of self-insurance upon request. 7. Indemnification. The District shall protect, save harmless, indemnify and defend the City its elected officials, officers, employees and agents, from and against any loss or claim for damages of any nature whatsoever, including claims by third parties or District employees against which it would otherwise be immune under Title 51 RCW or other law, arising out of any act or omission of the District in performance of this Agreement, its elected or appointed officials, officers, employees or agents, except to the extent the loss or claim is attributable to the negligence or willful misconduct of the City, its elected officials, officers, employees or agents. The City shall protect, save harmless, indemnify and defend the District, its elected and appointed officials, officers, employees and agents from and against any loss or claim for damages of any nature whatsoever, including claims by third parties or City employees against which it would otherwise be immune under Title 51 RCW or other law, arising out of any act or omission of the City in performance of this Agreement, its elected or appointed officials, officers, employees or agents, except to the extent the loss or claim is attributable to the negligence or willful misconduct of the District, its elected or appointed officials, officers, employees or agents. 8. Notices. Any notice/payment to be given to the District under this Agreement shall be either mailed or personally delivered to: Grant County Health District 1038 W Ivy Ave. Suite 1 Moses Lake, WA 98837 Any notice/invoice to the City shall be mailed or hand delivered to: City of Moses Lake PO BOX 1579 MOSES LAKE WA 98837 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mail with proper postage and address. 9. Venue. The laws of the State of Washington shall apply to the construction and enforcement of this Agreement. Any action at law, suit in equity, or judicial proceedings for the enforcement of this agreement or any provision hereto shall be in the Superior Court of Grant County, Ephrata, Washington. 10. Disputes. The parties agree that, following reasonable attempts at negotiation and compromise, any unresolved dispute arising under this Agreement may be resolved by a mutually agreed-upon alternative dispute resolution of arbitration or mediation. COML Council Packet 11-12-24, Page 77 of 138 ILA GCHD_2025 CITY OF MOSES LAKE PER CAPITA 4 of 4 11. No third-party beneficiaries; no joint venture. This Agreement is for the sole benefit of the City and District and shall not confer third-party beneficiary status on any non-party to this Agreement. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties. Health District employees who provide services under this Agreement shall at all times be acting in their official capacities as employees of Grant County Health District. 12. Entire Agreement. This Agreement constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes any and all prior oral or written agreements between the parties regarding the subject matter contained herein. This Agreement may not be modified or amended in any manner except by written agreement executed by both parties. Both parties recognize that time is of the essence in the performance and the provisions of this Agreement. 13. Severability. A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be affected, and the parties’ rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. B. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict and shall be deemed modified to conform to such statutory provision. 14. Filing. As provided by RCW 39.34.040, this Agreement shall be filed with the Grant County Auditor, or, alternatively, posted on the website of each party. 15. Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. 16. Effective Date. January 1, 2025 MOSES LAKE Grant County Health District Dustin Swartz, Mayor Theresa Adkinson, Administrator ATTEST: ATTEST: City Clerk Clerk of the Board of Health Approved as to Form: Approved as to Form: City Attorney Health District Attorney COML Council Packet 11-12-24, Page 78 of 138 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Mike Jackson, Interim City Manager 20096 Brian Baltzell, Public Works Director Public Works 11/12/2024 Consent Agenda Transportation Benefit District Annual Report City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council motion to accept the Transportation Benefit District annual report as presented. 2024-10-18_2023TBDAnnualReportCombined.pdf 1.09MB The Transportation Benefit District (TBD) enabling legislation in Washington State law has a requirement for an annual report to the public indicating the status of the revenues and expenditures for the TBD (RCW 36.73.160(2)). The attached report details the revenues and expenditures of the TBD and streets repair and reconstruction fund (fund 119) from 2019 to 2023. TBD dollars are budgeted as part of the 119 Streets Repair and Reconstruction funds during the annual budget process and through budget amendments during the fiscal year. This report summarizes actual project costs over the stated period. Options and Results Staff will post the report on the City of Moses Lake website. Staff will bring back options for recommended changes. The City will be out of compliance with the RCW mandated annual report.COML Council Packet 11-12-24, Page 79 of 138 City of Moses Lake Transportation Benefit District Report NOTICE IS HEREBY GIVEN that the City Council is issuing the Moses Lake Transportation Benefit District 2023 Annual Report to the Moses Lake residents. The Moses Lake Transportation Benefit District (MLTBD) was created on December 27, 2016, in accordance with RCW 35.21.225. The creation of the MLTBD established the boundaries as the entire City of Moses Lake as it currently exists or any adjustment to the boundaries in the future. In November 2017, the citizens of Moses Lake approved a ballot measure authorizing the MLTBD to collect two tenths of one percent sales tax for a period of 10 years. In December 2023, the council passed Ordinance 3041 imposing an additional one tenth of one percent sales tax collection for the TBD. As of April 1, 2024, the City has been collecting the full 0.30% sales tax as allowed by the RCW. Revenues from this tax are to be dedicated for the purposes of ongoing transportation improvements that preserve, maintain and as appropriate, construct or reconstruct the transportation infrastructure of the City of Moses Lake. The MLTBD is governed by the City of Moses Lake Council. The MLTBD began receiving sales tax receipts in April 2018. 2019-2023 Report 2019-2023 Financial Summary of the MLTBD activity (as of 10/11/2024) in Fund 170: Source: DataNow and Innoprise Financial Reports, Finance Department Because the Street Capital program is paid out of a separate fund (Fund 119), the total activity of that fund is attached to demonstrate the street projects accomplished. 2019 2020 2021 2022 2023 TBD Fund Activity Revenues Car Tab Fees 99.00 - - - Sales Tax 1,684,284.73 1,788,974.29 2,089,523.36 2,522,574.48 2,631,232.30 Interest Earnings 7,277.00 2,315.00 1,613.00 - Total Revenues 1,691,660.73$ 1,791,289.29$ 2,091,136.36$ 2,522,574.48$ 2,631,232.30$ Transferred to Street Capital Fund 1,650,000.00 1,650,000.00 1,850,000.04 2,154,000.00 2,175,000.00 Balance in TBD Fund 556,766.90$ 698,056.19$ 939,192.51$ 1,307,766.99$ 1,763,999.29$ COML Council Packet 11-12-24, Page 80 of 138 2019 2020 2021 2022 2023 TBD Fund Activity Revenues Car Tab Fees 99.00 - - - Sales Tax 1,684,284.73 1,788,974.29 2,089,523.36 2,522,574.48 2,631,232.30 Interest Earnings 7,277.00 2,315.00 1,613.00 - Total Revenues 1,691,660.73$ 1,791,289.29$ 2,091,136.36$ 2,522,574.48$ 2,631,232.30$ Transferred to Street Capital Fund 1,650,000.00 1,650,000.00 1,850,000.04 2,154,000.00 2,175,000.00 Balance in TBD Fund 556,766.90$ 698,056.19$ 939,192.51$ 1,307,766.99$ 1,763,999.29$ Street Capital Fund Activity Street Projects in Street Capital Fund Crack Seal, Seal Coat & Overlay 562,960.95$ 803,589.17$ 143,977.22$ 869,279.24$ -$ Sidewalk & Ramp repair 12,400.79 172,764.91 3,917.07 Pedestrian Buttons installed 1,397.35 ADA Ramp & Stormwater (curbs)398,234.30 Grand Drive 6,949.02 Stratford Road Project 146,665.54 1,340,189.24 Lakeshore Drive Reconstruction 1,333,418.66 75,416.07 Peterson Place Reconstruction 95,101.50 500.00 Alder Street Bridge 517.87 257.53 Tree Replacement 1,853.99 Long & Kinde - Longview/Kinder Reconstruction 104,027.03 55,356.61 1,657,670.50 919,799.96 GC2022-066 - Valley Road Reconstruction 3,010,359.88 52,156.10 GC2022-081 - SR17/Yonezawa Intersection Improvements 36,042.32 GC2023-102 - Luta & Virginia Reconstruction 3,500.44 GC2023-183 - Maple Drive Emergency Repair 92,387.37 Traffic/Pedestrian Maintenance 488,473.07 596,149.64 Roadway Transportation Improve 261,921.74 619,562.31 Roadway Other Infrastructure Improvements 411,645.28 Roadway Preservation 153,730.30 Miscellaneous 1,037.76 1,563.36 100.00 Total Expenditures 2,560,537.73$ 2,496,743.95$ 1,365,290.99$ 6,754,584.93$ 1,257,716.49$ Street Capital Fund Revenues Real Estate Excise Tax 913,533.50$ 870,636.44$ 1,794,973.62$ 1,336,422.05$ 1,114,856.40$ Fed Ind Dept of Transportation Grant 9,786.38 Fed Ind Dept of Homeland Security 185,312.38 State Grants (Lakeshore Drive) 1,130,000.00 State Shared Revenue 32,754.21 33,016.22 170,933.11 138,928.82 150,404.12 Special Assessments/ Mitigation Fees 273,700.67 41,764.14 99,502.60 149,827.99 Transfer from General Fund - - Transfer from TBD 1,650,000.00 1,650,000.00 1,850,000.04 2,154,000.00 2,175,000.00 Contributions General Gov-MLSD 50,000.00 Interest/other Misc 23,162.05 7,963.89 15,835.30 1,146.16 286,857.52 Total Street Capital Fund Revenues 4,023,150.43$ 2,603,380.69$ 3,931,244.67$ 3,830,325.02$ 3,922,216.80$ Street Capital Fund Beginning Balance 544,104.19 2,006,716.89 2,113,353.63 4,679,307.31 1,755,047.40 Street Capital Fund Ending Balance 2,006,716.89$ 2,113,353.63$ 4,679,307.31$ 1,755,047.40$ 4,419,547.71$ Source: DataNow and Innoprise Financial Reports, Finance Department Note: All Street Capital expenditures are eligible to be funded from the TBD. Major projects identified as TBD fund candidates include: Pavement Preservation Program (crack/seal and seal/coat), Hamilton Commercial Roadway Improvements, and the Gravel Road Paving Program (Luta & Virginia Streets). COML Council Packet 11-12-24, Page 81 of 138 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Provide Amended Direction: No Action Taken: Mike Jackson, Interim City Manager 20160 Brian Baltzell, Public Works Director Public Works 11/12/2024 Consent Agenda Industrial Waste Discharge Permit No. 21 Titan Data Center City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council motion to authorize the Interim City Manager to execute the permit. Titan WWDP No. 21.pdf 234.67KB Titan Data Center/RS Titan-Alameda LLC is a significant user and is required to have an industrial waste discharge permit from Department of Ecology (DOE) and the City of Moses Lake. Attached is a copy of proposed Industrial Waste Discharge Permit No. 21 for Titan Data Center/RS Titan-Alameda LLC. This permit will allow Titan Data Center/RS Titan-Alameda LLC to continue to discharge to the City's Publicly Owned Treatment Work (POTW) for an additional five (5) years prior to renewal. None Options and Results The industry will continue to discharge their wastewater to the City's POTW. Staff will bring back options for recommended changes. The industry will have to pursue other options for their wastewater. COML Council Packet 11-12-24, Page 82 of 138 Titan Data Center/RS Titan-Alameda LLC Industrial Waste Discharge Permit No. 21 Page 1 of 6 CITY OF MOSES LAKE INDUSTRIAL WASTE DISCHARGE PERMIT NO. 21 (ST0008105) Titan Data Center/RS Titan-Alameda LLC 4949 Randolph Road Moses Lake, Washington 98837 Effective Date: Expiration Date: INTRODUCTION This wastewater discharge permit is hereby granted by the City of Moses Lake, Washington, referred to as the City, to Titan Data Center/RS Titan-Alameda LLC referred to as the Permittee. This permit is issued in conjunction with the Washington State Department of Ecology Permit No. ST0008105. This permit authorizes Permittee to discharge wastewater from the permittee’s Industrial Facility into the City’s POTW in accordance with the conditions contained within this permit. The permit becomes effective as of the date signed by the City. GENERAL CONDITIONS 1. All discharges and activities authorized herein shall be consistent with the terms and conditions of this permit. The discharge of any pollutant not authorized by this permit shall constitute a violation of the terms and conditions of this permit. Whenever the Permittee refuses to take corrective action or continues a violation, the imposition of civil penalties or termination of this permit may result, or both. Termination of this permit may require disposal of the wastewater in some manner other than into the private sewer or to the City’s POTW, at the expense of the Permittee. 2. Nothing in this permit shall be construed as excusing the Permittee from complying with any current federal, state, or local statutes, ordinances, or regulations. If the State’s Waste Discharge Permit requires more stringent limitations on discharge to the POTW, the State’s discharge permit shall take precedence; and, the requirements contained herein may be revised after written notice from the City. After written notice from the City is received, the Permittee has ten (10) business days to request a hearing before the City Council. The City will provide the Permittee an opportunity for a hearing before the City Council, if requested; and, depending on the magnitude of the changes, the Permittee, City, and DOE may negotiate a compliance schedule under which to make the changes necessary to come into compliance with the more stringent limits. 3. All facility changes that may result in a significant deviation in character of pollutants discharged to the POTW, from that herein specified, shall be reported to the City. Significant adverse deviations in character of pollutants shall be authorized by the City before discharge to the sewer system. No significant change shall be made until plans have been approved by the City, and a new or modified permit has been issued. No new connections, increased flows, or significant changes in wastewater characteristics are permitted that will cause violation of the effluent limitations specified herein. The diversion or bypass of any discharge from any pre-treatment facility utilized by the Permittee to maintain compliance with the terms of this permit is prohibited except where unavoidable to prevent loss of life or severe property damage. The procedure outlined in paragraph four (4) of these General conditions shall be followed in the event of such a diversion or bypass to the City’s POTW. COML Council Packet 11-12-24, Page 83 of 138 Titan Data Center/RS Titan-Alameda LLC Industrial Waste Discharge Permit No. 21 Page 2 of 6 GENERAL CONDITIONS (continued) 4. In the event the Permittee is unable to comply with any of the conditions of this permit because of a breakdown of equipment or facilities, due to actions on the part of the Permittee, the Permittee shall perform the following actions: a. Immediately stop, contain, and clean up the unauthorized discharge and correct the problem. b. Immediately notify the City so steps can be taken to prevent damage to the POTW. c. Submit a written report within fifteen (15) business days of occurrence, describing the breakdown, the actual quantity and quality of the resulting waste discharge, corrective action taken, and the steps taken to prevent a recurrence. d. Pay reasonable costs incurred by the City that are associated with a breakdown, accident, or other cause that can be demonstrated as attributable to such event. Any permit noncompliance constitutes a violation of chapter 13.05 of the Moses Lake Municipal Code and is grounds for enforcement action in accordance with that code. 5. Compliance with the above requirements does not relieve the Permittee from responsibility to maintain continuous compliance with the conditions of this permit, or the resulting liability for failure to comply. 6. The Permittee shall adequately maintain and efficiently operate all treatment or control facilities or systems installed or used by the Permittee to achieve compliance with the terms and conditions of this permit. 7. After written notice of one of the following, the Permittee has ten (10) business days from the date of the notice to request a hearing before the City Council. If the City Council determines a violation has occurred, the permit may be amended, suspended, or revoked in whole or in part. a. Violation of any terms or conditions of this permit. b. Obtaining this permit by misrepresentation or failure to fully disclose all relevant facts. c. A change in any condition that requires a permanent reduction or elimination of permanent discharge to the POTW. 8. The Permittee shall allow authorized representatives of the City to perform the following actions, at all reasonable times: a. Enter that portion of the premises by escort where an effluent source or disposal system is located or where records are required to be kept under the terms and conditions of this permit. b. Inspect monitoring equipment or monitoring methods required by this permit. c. Sample discharge of pollutants. d. Review test results and test methods. 9. This permit does not constitute authority for discharge into public waters of Washington State. Any such discharge by the Permittee shall be subject to applicable regulations administered by the Department of Ecology. 10. The costs incurred by the City in handling, treating, monitoring, and disposing of the Permittee's wastewater shall be borne by the Permittee in the rate structure. The City may set forth the various fees in a separate ordinance. 11. The Permittee shall make application for permit renewal at least 180 days prior to the expiration date of the permit. In the event that the City does not respond within the allotted 180 day period, the existing permit shall remain in force until the revised permit is issued. 12. The Permittee shall submit payment of fees associated with this permit as set forth in the fee schedule adopted by the City of Moses Lake. The City may revoke this permit if the permit fees are not paid. Effluent Limits COML Council Packet 11-12-24, Page 84 of 138 Titan Data Center/RS Titan-Alameda LLC Industrial Waste Discharge Permit No. 21 Page 3 of 6 During the period of this permit, the Permittee is authorized to discharge wastewater to the POTW subject to the specified flow, concentration, and monitoring requirements. Wastewater shall be monitored and discharged to the POTW and shall not exceed the maximum daily flow of 8,600 gallons per day. The effluent limitations for the discharge to the POTW are shown in Table 1: Effluent Limits Outfall 001 (Facility’s Sampling Manhole). Effluent characteristic limits not listed in this permit are set forth in Chapter 13.05, Wastewater Regulations, City of Moses Lake Municipal Code. In order to meet the effluent limitations, the Permittee shall provide facilities as specified herein. When required, pretreatment and storage facilities shall be designed and operated by the Permittee in a manner such that the wastewater discharge to the POTW complies with the effluent limits. During emergency conditions, or when the effluent does not meet the conditions of this permit, the Permittee shall divert the flow, collect the wastewater, and re-treat the effluent. If the permit effluent limitations cannot be achieved by the onsite treatment system, the effluent shall be collected and sent off site for disposal in accordance with applicable regulations. Beginning on the issuance date and lasting thru the expiration date of this permit, the Permittee is authorized to discharge wastewater to the City of Moses Lake POTW subject to the following limitations: Discharge Limits TABLE 1: Effluent Limits Outfall 001 (Facility Sampling Manhole) Parameter MLMC 13.05.070 Limits Maximum Daily a Flow NA 8,600 gallons per day BOD5 300 mg/l 22 lbs/day Fats, Oil & Grease (FOG) 100 mg/l 7 lbs/day Total Suspended Solids (TSS) 350 mg/l 25 lbs/day Parameter Minimum Maximum pH 6.0 11.0 Temperature NA 104°F Color NA 100 c.u. a. Maximum Daily effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day [lbs/day = (concentration mg/l ) x (flow gpd /1,000,000 ) x 8.34]. For color and pH, the daily discharge is the average measurement of the pollutant over the day. For temperature, no single measurement shall exceed 104°F. COML Council Packet 11-12-24, Page 85 of 138 Titan Data Center/RS Titan-Alameda LLC Industrial Waste Discharge Permit No. 21 Page 4 of 6 Monitoring Requirements The Permittee shall monitor the wastewater and production according to the following schedule in Table 2: Monitoring Requirements Final Wastewater Effluent Outfall #001 (POTW). Table 2: Monitoring Requirements Final Wastewater Effluent Outfall #001 (POTW) Parameter Units Sampling Frequency Sample Type Flow, (Maximum Daily) Gallons/day (GPD) Continuous a Metered BOD5 (Max. Daily) lbs/day e 1/quarter d Grab Sample b FOG (Max Daily) lbs/day e 1/quarter d Grab Sample b c TSS (Max Daily) lbs/day e 1/quarter d Grab Sample b pH (Minimum; Maximum) f Standard Units 2/month g Grab Sample b Temperature °F 2/month g Grab Sample b Color Color Units 1/quarter d Grab Sample b a Continuous means the uninterrupted except for brief length of time for calibration, power failure, or unanticipated equipment repair or maintenance. The Permittee shall sample at least six times when continuous monitoring is not possible. b Grab means an individual sample collected over fifteen (15) minute, or less period of time. c 24-hour Composite samples shall be comprised of a flow-proportional samples collected by an electronically controlled device. d 1/quarter means that samples shall be taken at least 1 time in each of the 4 quarters of the year. (Jan, Feb, March) (April, May, June) (July, Aug, Sept) (Oct, Nov, Dec) and can be taken to coincide with the State permit requirements. e Calculated effluent limit means the highest allowable daily discharge. The daily discharge means the discharge of a pollutant measured during a calendar day. For pollutants with limits expressed in units of mass, calculate the daily discharge as the total mass of the pollutant discharged over the day: [lbs/day = (concentration mg/l ) x (flow gpd /1,000,000 ) x 8.34]. This does not apply to pH. f The Permittee shall report the instantaneous maximum and minimum pH monthly. Do not average pH values. g 2/month means two for each and every month of the year that are not further than 20 consecutive days between two successive samples, and not closer than 10 consecutive days between successive samples. SURCHARGE SCHEDULE If Maximum Daily Effluent Limits for TSS, BOD5, or FOG from Table 1 are exceeded during the month, a surcharge will be added to that monthly billing statement, and the Permittee will provide a proposal for review by the City of Moses Lake Wastewater Manager to demonstrate how the effluent will be reduced to permitted levels. Failure to reduce the effluent to permitted levels will constitute a violation of this permit. Surcharge rates are shown in Table 3: Surcharge Schedule. Table 3: Surcharge Schedule c Parameter Base Rate a Base Rate X 1.5 b Base Rate x 2 b Base Rate x 4 b Base Rate x 6 b BOD5 22 pounds/day > 22 pounds/day > 45 pounds/day >67 pounds/day > 89 pounds/day FOG 7 pounds/day > 7 pounds/day > 15 pounds/day >22 pounds/day > 29 pounds/day TSS 25 pounds/day > 25 pounds/day > 51 pounds/day > 76 pounds/day > 101 pounds/day a Sewer rates are subject to change; but, the surcharge rates will remain unchanged for the duration of the Permit. b A surcharge will accrue when any one parameter has exceeded the limit, and the surcharge will be applied to the monthly statement at the highest rate calculated from Table 3. c The base rate is the rate for wastewater that is charge to commercial users, as adopted by City Council. The base rate may be obtained by contacting Utility Billing at 509-764-3719. The base rate is subject to change whenever the fee schedule is revised by the City Council. The monthly surcharge will be calculated using the monthly averages. COML Council Packet 11-12-24, Page 86 of 138 Titan Data Center/RS Titan-Alameda LLC Industrial Waste Discharge Permit No. 21 Page 5 of 6 Reporting and Record Requirements The Permittee shall monitor and report in accordance with the conditions set forth in this permit. Falsification of the information submitted to Ecology or to the City of Moses Lake is a violation of the terms and conditions of this permit. Monitoring Results required by this permit shall be submitted on or before the 15th day of the month following the sampling period. A copy of the Discharge Monitoring Report (DMR) in Ecology “Paris” format will be accepted so long as it is accompanied by the electronic signature form. A notification can be set up through the Ecology “Paris” site to automatically notify City of Moses Lake when the DMR is submitted. This is the preferred method to receive monitoring reports. If you choose to submit monitoring results, please email all reports to the following address wastewater@cityofml.com. Waste Preventative Practices Waste preventive practices shall be used to reduce or eliminate contaminant loading to the POTW. These practices may include, but are not limited to the following: a. The Permittee shall provide access to the monitoring and flow control station for authorized representatives of the City during normal business hours and in the event of an emergency. b. The pretreatment and storage systems shall be maintained continuously in satisfactory and effective condition by the Permittee, and shall be subject to periodic inspection by the City. c. The Permittee shall designate a representative whose responsibilities include the operation and maintenance of the pretreatment and storage facilities, monitoring and permit compliance, and all other aspects of the wastewater discharge. The representative shall be available to meet with the City on any matter related to the wastewater discharge to the POTW. d. The Permittee shall be held liable for all damages directly attributable to its wastewater discharge, exclusive of normal wear and tear. Permittee shall not be jointly and severally liable for the damage caused by any other party, but shall be liable for its pro-ratio share of all liability directly attributable to Permittee’s waste discharge. Liability for damages may include damages to the sewage collection system, pump stations, sewage treatment plant, and degradation of receiving water. e. The following requirements shall apply: In the event that hazardous petroleum or radioactive material reaches the POTW, contact 911 upon discovery. Then immediately notify the Public Works Division by phone or email. Reporting Permit Violations The Permittee shall take the following actions when either the City permit or the State permit conditions are violated: a. Immediately stop, contain, and cleanup unauthorized discharges; stop the noncompliance; and correct the cause of the problem. b. Contact the City of Moses Lake within 24-hours by phone or E-mail. If State permit conditions are violated, also follow the requirements of the State permit with regards to reporting violations. City Contact Information 1. Public Works Division (24-hour) 509-764-3951 2. After Hours Service (4:00 p.m. – 8:00 a.m.) 509-764-3951 3. Chris Campbell, Wastewater Division Manager 509-764-3965 or Wastewater@cityofml.com 4. Emergency Call 911 Permittee’s Contact Information The Permittee authorizes the following personnel to be contacted regarding this permit. 1. DMR Contact: Tyler Johnson 509-280-5997 or tyler@sfrdc.com 2. Facility Contract: (Site Manager) Tyler Johnson 509-280-5997 or tyler@sfrdc.com The Permittee shall notify the City whenever the contact(s) shown are revised. COML Council Packet 11-12-24, Page 87 of 138 Titan Data Center/RS Titan-Alameda LLC Industrial Waste Discharge Permit No. 21 Page 6 of 6 GLOSSARY City: The City of Moses Lake, a municipal corporation of the State of Washington, or its duly authorized agents or representatives. Composite Sample: A mixture of grab samples collected at the same sampling point at different times, formed either by continuous sampling or by mixing discrete samples. The sample may be time-composite (collected at constant time intervals) or flow-proportional (collected either as a constant volume at time intervals proportional to stream flow); or collected by increasing the volume of each aliquot as the flow increased while maintaining a constant time interval between the aliquots. Constituent: Any of the pollutants or potential pollutants found in the wastewater. Effluent Limits: Flow, concentration, pH, and mass loading limitations for wastewater discharged to the POTW by the Permittee. Monitoring: The program of flow and constituent determination outlined to ensure compliance with the effluent limitations and to define the flow and constituent levels in an expanded scope for the wastewater discharged to the POTW. Permittee: Titan Data Center/RS Titan-Alameda LLC POTW: The system of gravity sewers, force mains, pumps stations, and sewage treatment plants owned by the City of Moses Lake. Wastewater: Water discharged as a by-product of any of the various industrial processes. In witness whereof, the parties hereto have caused this permit to be executed in duplicate by their respectively authorized officers or representatives. CITY OF MOSES LAKE Public Works Department 321 S. Balsam Street P. O. Drawer 1579 Moses Lake, WA 98837 Date _______________ By: _____________________________________ City Manager Titan Data Center/RS Titan-Alameda LLC 4949 Randolph Road MOSES LAKE, WASHINGTON 98837 Date ________________ By: ____________________________________ Plant Manager COML Council Packet 11-12-24, Page 88 of 138 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Mike Jackson, Interim City Manager 20200 Brian Baltzell, Public Works Director Public Works 11/12/2024 Consent Agenda Brotherton Extraterritorial Agreement on Westshore Drive City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ Staff recommends City Council motion to authorize the Interim City Manager to sign an Extraterritorial Agreement for residential water and sewer services with the property owner of parcel 31-4291-000 on Westshore Dr. NE. Brotherton Extra Territorial Agreement.docx 37.03KB Formal Request to write form.msg 135.5KB Jerome Brotherton requests approval to connect to the City's water and sewer systems to serve a single-family residence. The property is located outside of the current City Limits and inside the UGA as defined in the most current Grant County Comprehensive Plan. The owner will be required to sign an Extraterritorial Agreement (ETA) to connect to City water and sewer. The ETA must be in place before a permit is issued for connecting to City services. The City currently has multiple ETA agreements in the immediate area. This property is within 500' of the lake shorelines and connection would support the reduction of septic system effluent making its way into the lake. The City will receive water and sewer service fees for the residence long term. Options and Results The Interim City Manager would be authorized to sign an ETA with the property owner. COML Council Packet 11-12-24, Page 89 of 138 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. The proponent would not connect to City utilities and pursue other options to provide water and sewer services to the property. COML Council Packet 11-12-24, Page 90 of 138 RECORD AND RETURN TO Construction Management Program City of Moses Lake P. O. Box 1579 Moses Lake, WA 98837 EXTRA TERRITORIAL UTILITY EXTENSION AGREEMENT Grantor: Jerome P Brotherton Sharon J Brotherton Grantee: The City of Moses Lake, WA Legal Desc. LOT 1 BROTHERTON SP NO. 2 34-24 Assessor’s Tax Parcel No. 31-429-1000 1. Parties: The parties to this Agreement are the City of Moses Lake, Washington (herein City), a municipal corporation of the State of Washington, located entirely within Grant County, Washington, and Jerome P Brotherton and Sharon J Brotherton (herein Property Owner). 2. Recitals: 2.1 The City is the owner of a municipal water and sewer system which operates within the City limits and adjacent to real property near Moses Lake, Washington. 2,2 Property Owner desires to receive water and sewer utility service from the City for use upon Developer's real property located more than one half mile from the corporate limits of the City and located within the City’s Urban Growth Area (UGA). 2.3 The City, pursuant to Resolution No. 3509, requires that all contiguous and non-contiguous real property which receives water and/or sewer utility services from the City be subject to an agreement which affects the use of the real property served by the City utilities, restricts expansion of City utility services beyond those contracted for, and creates a covenant running with the land. 2.4 Property Owner is fully aware of the restrictions imposed upon Property Owner and Property Owner's successor(s), heir(s), and assign(s) by City Resolutions No. 3509 and enters into this Agreement freely and voluntarily. 3. Agreement: It is agreed by and between the parties as follows: 3.1 The City will provide the water and/or sewer utility services listed below to Property Owner at the premises stated, pursuant to the terms of this Agreement. 3.2 The real property to be serviced is located within the City’s UGA and is described per Grant County Assessor records as: LOT 1 BROTHERTON SP NO.2 34-24 COML Council Packet 11-12-24, Page 91 of 138 3.3 This Agreement shall be filed for record in the Office of the Grant County Auditor and shall be in the nature of a covenant running with the premises. It is the intent of Property Owner to have this Agreement, so long as it is in force, to be considered, interpreted, and regarded as a covenant running with the land as to the premises. 3.4 All connections to the City water system and/or sewer system shall comply with the ordinances and rules of the City with respect to the appropriate utility. Any connection to the City’s water and/or sewer system is subject to payment for the utility service of a rate established by the City which shall be subject to adjustment from time to time by the Moses Lake City Council. The availability of the utility authorized by this Agreement is subject to the capacity of the City's water and/or sewer system. 3.5 The water delivered pursuant to this Agreement shall be the same as other water delivered within the City’s system. The City makes no warranty as to such water quantity or quality other than it shall be delivered in accordance with the regulations applicable to city water systems. 3.6 The water service provided by the City is for one service connection to serve a single family residence. 3.7 The sewer utility service provided by the City is for one service connection to serve a single family residence. 3.8 Property Owner agrees and covenants that all sewer and/or water utility system components to be built and attached to the City's utility system shall be built to City standards. The standards applied by the City may include requiring construction in excess of that minimally required to connect the premises to City utilities where such additional construction is consistent with a City plan of service within the area of the premises. 3.9 Property Owner agrees and covenants that the premises will not be used in any manner or for any purpose inconsistent with or contrary to the land use controls in place as those controls now exist or as they may be from time to time altered, amended, or re-adopted. The Property Owner acknowledges the premises are subject to development pursuant to regulations administered by Grant County. The Property Owner agrees the City may impose development conditions greater than those imposed by Grant County, but in no event greater than those imposed for similar development within the City’s limits, as a condition of receiving utility services under this Agreement. The premises currently are used in a manner consistent with the existing land use controls. 3.10 This Agreement is entered into by the City based on the utility uses identified above and the land uses identified by the Property Owner for the premises. Property Owner or the successor holder of the fee title to the premises shall be bound by this Agreement and be responsible to perform under this Agreement. No subsequent leasehold, joint venture, or other tenancy or use agreement shall relieve the Property Owner or the Property Owner’s successor in interest from performing under this Agreement. To continue this Agreement in effect and to continue a delivery of the identified utilities, any successor in interest shall execute an acknowledgment of this Agreement, Covenant, and Power of Attorney in a form approved by the City. 3.11 Property Owner shall execute contemporaneously with this Agreement the subjoined Power of Attorney and subjoined Covenant respecting the annexation of the premises by the City. This Power of Attorney is executed, as is this Agreement, by Property Owner with a full understanding that Property Owner may be waiving and transferring to the City a valuable right as a landowner as respects annexation by the City. Property Owner waives any objection to annexation by the City. Property Owner acknowledges Property Owner has relied COML Council Packet 11-12-24, Page 92 of 138 solely upon Property Owner's own legal counsel and fully understands the legal rights Property Owner is or may be surrendering to the City by the execution of this Agreement and the subjoined Covenant and Power of Attorney. 3.12 Property Owner understands the delivery of utility services to these premises so long as they remain outside the corporate limits of the city, is a discretionary act of the City and the execution of this Agreement and performance hereunder are not intended and shall not be considered as an indication by the City of the intention to become a general provider of utility service beyond the terms of this contract, to these premises or any other lands located outside the corporate limits of Moses Lake. 3.13 Property Owner acknowledges that so long as the premises remain outside the corporate limits of the City, any or all utility service provided under this Agreement by the City are, or may become subject to, surcharges and/or increased charges in addition to the charges to similar customers located within the corporate limits. 3.14 Property Owner agrees that payment of service charges, surcharge assessments, and/or additional charges required by City ordinances to be paid for the utility services mentioned above will in no way relieve the premises from Property Owner's share of any future Local Improvement District or Utility Local Improvement District payments which may be assessed to pay all or a portion of the expenses of installing main or mains, together with necessary valves, fire hydrants, pipe fittings and all other appurtenances which may be installed to serve a district which includes the premises. 3.15 Property Owner agrees that in the event of a sale, gift, transfer, segregation, assignment, or device of Property Owner's fee interest in the premises it will disclose the existence of this Agreement. 3.16 In the event of a breach of this Agreement by the Property Owner or any successor in interest, this Agreement, and all deliveries of utilities hereunder, shall be subject to termination thirty (30) days after notice to the Property Owner of the breach if the breach has not been cured. 3.17 In the event the premises is delivered City utilities pursuant to this Agreement and the premises become located outside the City’s UGA, this Agreement shall be deemed to have been terminated as provided for in the provisions dealing with the term of this Agreement. The period of termination shall begin upon the date the premises become located outside the City’s UGA unless the parties agree otherwise in writing. 3.18 The permission to obtain City utilities contained in this Agreement shall lapse and become null and void if the premises are not connected to the City’s utility system within two (2) years of the execution of this Agreement. Except there shall be no limitation for residential properties up to nine (9) lots from the date the commitment is given. 4. Term: This Agreement shall be in effect so long as Property Owner abides, observes, and performs this Agreement and the premises remains outside the corporate limits of the City of Moses Lake. This Agreement may be terminated by either party giving at least eighteen (18) months written notice of termination to the other unless a shorter notice is agreed to in writing. Upon annexation of these entire premises into the City of Moses Lake, this Agreement and the subjoined Covenant and Power of Attorney shall terminate and be of no further force or effect. COML Council Packet 11-12-24, Page 93 of 138 Dated: ____________________________________ Dated: _______________________________ By _______________________________________ By __________________________________ Jerome P Brotherton Sharon J Brotherton State of Washington County of Grant I certify that I know or have satisfactory evidence that Jerome P Brotherton signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ State of Washington County of Grant I certify that I know or have satisfactory evidence that Sharon J Brotherton signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ Dated: _______________________________ By __________________________________ Mike Jackson – Interim City Manager Approved by Council ________________ State of Washington County of Grant I certify that I know or have satisfactory evidence that Mike Jackson signed this instrument, on oath stated that they were authorized to execute the instrument and acknowledged it as the Interim City Manager of the City of Moses Lake to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ Approved by City Council: COML Council Packet 11-12-24, Page 94 of 138 COVENANT RUNNING WITH THE LAND 1. Basis: The foregoing Extra Territorial Utility Extension Agreement shall be deemed to be a covenant running with the land affecting the entire premises described above. Such Covenant shall be recorded with the Grant County Auditor and become a covenant of record. Such Covenant shall remain in full force and effect for the life of the Extra Territorial Utility Extension Agreement. Any attempt to cancel, restrict, or modify this Covenant independent of the Extra Territorial Utility Extension Agreement shall terminate said Agreement immediately unless such cancellation, modification, or restriction is agreed to by the Moses Lake City Council. This Covenant shall expire and be of no further force or effect upon the annexation of the entire premises described in the foregoing Extra Territorial Utility Extension Agreement into the City of Moses Lake. 2. Creation: Property Owner, as the owner in fee simple of the above-described premises, hereby creates a covenant running with the land to affect and include the entire described premises. That Covenant shall include all the terms, conditions, limitations, and obligations of the Extra Territorial Utility Extension Agreement above. Dated: ____________________________________ Dated: _______________________________ By _______________________________________ By ___________________________________ Jerome P Brotherton Sharon J Brotherton State of Washington County of Grant I certify that I know or have satisfactory evidence that Jerome P Brotherton, signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ State of Washington County of Grant I certify that I know or have satisfactory evidence that Sharon J Brotherton, signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ COML Council Packet 11-12-24, Page 95 of 138 POWER OF ATTORNEY 1. Appointment: Property Owner hereby makes, constitutes, and appoints the City of Moses Lake, Washington Property Owner's true and lawful attorney for Property Owner and in Property Owner's name, place, and stead for the purposes stated herein. 2. Independent Advice: Property Owner has executed this Power of Attorney for the purposes stated after having a full understanding of the implications of the execution of this instrument. This Power of Attorney is also executed after being fully advised by Property Owner’s own counsel as to the power being conveyed to the City of Moses Lake and with a full appreciation and waiver of any rights being abrogated. 3. Purpose: Property Owner appoints the City of Moses Lake as Property Owner's attorney for the purpose of executing any and all documents, petitions, requests, letters, or the like necessary or desirable in the process of the annexation of the premises described in the foregoing Extra Territorial Utility Extension Agreement into the corporate limits of the City of Moses Lake. 4. Termination: This Power of Attorney may be revoked by Property Owner only upon the termination of the forgoing Extra Territorial Utility Extension Agreement, or upon the consent of the City of Moses Lake's City Council. The continued validity, viability, and existence of this Power of Attorney is a prerequisite of continued utility service delivery to the premises under the terms of the Extra Territorial Utility Extension Agreement by the City of Moses Lake. Termination of this Power of Attorney by Property Owner shall immediately and automatically terminate the Extra Territorial Utility Extension Agreement between Property Owner and the City of Moses Lake. This Power of Attorney is deemed revoked automatically upon the annexation of the entire premises described in the foregoing Extra Territorial Utility Extension Agreement into the corporate limits of the City of Moses Lake. By _______________________________________ By ___________________________________ Jerome P Brotherton Date Sharon J Brotherton Date State of Washington County of Grant I certify that I know or have satisfactory evidence that Jerome P Brotherton, signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ State of Washington County of Grant I certify that I know or have satisfactory evidence that Jerome P Brotherton, signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated _____________________________________ __________________________________________ Notary Public My appointment expires _______________________ COML Council Packet 11-12-24, Page 96 of 138 Council Staff Report To:Agenda Item Number: From Department For Agenda of:Proceeding Type Subject Reviewed and Approved by: Expenditure Required:Amount Budgeted:Appropriation Required: Action Requested Packet Attachments (if any) Overview Fiscal and Policy Implications Approve, Authorize, or Adopt: Mike Jackson, Interim City Manager 20261 Brian Baltzell, Public Works Director Public Works 11/12/2024 Consent Agenda Accept Well 9, 17, 31, 33 and Dunes Rehabilitation Project GC2022-086 City Manager City Attorney Community Development Finance Fire Human Resources Parks, Rec, & Cultural Services Police Public Works Technology Services 0.00$0.00$0.00$ City staff recommends that the Council move to formally accept the Well 9, 17, 31, 33 and Dunes Rehabilitation Project. Final Pay Estimate.pdf 130.44KB Empire Well Drilling LLC has completed the Well Rehabilitation Project. City engineering and operations staff have identified six city wells that require maintenance and/or well rehabilitation work due to the declining deep aquifer water levels and, in some cases, equipment that is out of service. The benefits of completing this project will be to restore the reliability of the wells included in this project to a level of service that the city requires to meet its potable water supply needs in the near-term. This project is a high priority for the near-term water supply requirements of the city. However, this project is not a long-term solution for addressing the declining deep aquifers in the Columbia Basin region. Upon acceptance, the 60-day lien period for retainage release will begin, as required by Washington State Law. Options and Results Notification of Acceptance will be sent to the contractor. COML Council Packet 11-12-24, Page 97 of 138 Provide Amended Direction: No Action Taken: Staff will bring back options for recommended changes. The project will not be formally accepted at this time. COML Council Packet 11-12-24, Page 98 of 138 COML Council Packet 11-12-24, Page 99 of 138 COML Council Packet 11-12-24, Page 100 of 138 COML Council Packet 11-12-24, Page 101 of 138 COML Council Packet 11-12-24, Page 102 of 138 COML Council Packet 11-12-24, Page 103 of 138 COML Council Packet 11-12-24, Page 104 of 138 COML Council Packet 11-12-24, Page 105 of 138 To: Mike Jackson, Interim City Manager From Doug Coutts For Agenda of: 11/12/2024 Subject Ice Arena Chiller Project Acceptance Reviewed and Approved by: City Manager Community Development Fire Parks, Rec, & Cultural Services Public Works Expenditure Required: $ 0.00 Action Requested Amount Budgeted: $ 0.00 Agenda Item Number: 20317 Department Parks, Recreation, and Cultural Services Proceeding Type Consent Agenda City Attorney Finance Human Resources Police Technology Services Appropriation Required: $ 0.00 Staff recommends City Council motion to formally accept the Ice Arena Chiller Project. Packet Attachments (if any) Invoice # 1 9-6-24 #2024-323.pdf Invoice #2 10-21-24 #2024-383.pdf Overview The Moses Lake Ice Arena Chiller Project has been completed and is ready for acceptance. All aspects of the project have been inspected and are complete. Fiscal and Policy Implications Upon formal acceptance staff will file the Notice of Completion to Dept of Revenue, L&I and Employment Security. Once we have received releases from those agencies, we can then release retainage funds plus accrued interest to Applied Industrial Systems. Options and Results Approve, Authorize, or Adopt: Staff will file the Notice of Completion to Dept. of Revenue, L&I and Employment Security. Once we have received releases from those agencies, we can the release retainage funds plus accrued interest to Applied Industrial Systems. Provide Amended Direction: Staff will bring back options for recommended changes. No Action Taken: The project will not be formally accepted at this time. COML Council Packet 11-12-24, Page 106 of 138 COML Council Packet 11-12-24, Page 107 of 138 COML Council Packet 11-12-24, Page 108 of 138 COML Council Packet 11-12-24, Page 109 of 138 COML Council Packet 11-12-24, Page 110 of 138 COML Council Packet 11-12-24, Page 111 of 138 COML Council Packet 11-12-24, Page 112 of 138 COML Council Packet 11-12-24, Page 113 of 138 COML Council Packet 11-12-24, Page 114 of 138 COML Council Packet 11-12-24, Page 115 of 138 COML Council Packet 11-12-24, Page 116 of 138 COML Council Packet 11-12-24, Page 117 of 138 COML Council Packet 11-12-24, Page 118 of 138 COML Council Packet 11-12-24, Page 119 of 138 COML Council Packet 11-12-24, Page 120 of 138 COML Council Packet 11-12-24, Page 121 of 138 COML Council Packet 11-12-24, Page 122 of 138 BILINGUAL PAY INCENTIVE POLICY I. INTRODUCTION The City of Moses Lake is committed to providing the highest levels of service to the community and recognizes the value of employees who can communicate with customers in languages other than English. This policy applies to regular full-time and part-time non-bargaining unit employees. Regular part-time employees may be eligible for a pro-rated benefit. Employees occupying temporary positions are not eligible for bilingual incentive pay. Represented employees will be guided by the applicable collective bargaining agreement. II. EMPLOYEE ELIGIBILITY Budgetary restraints may limit a department’s ability to authorize all requests for bilingual incentive pay. Therefore, the city retains the right to test and incentivize employees based on the needs of the organization. Other eligibility requirements include: A. Employees must hold a public facing position and regularly use a second language in the performance of their essential job functions. B. Employees who use their bilingual skills on an incidental or occasional basis or for work done outside of the employee’s essential duties are not eligible for this benefit. C. Employees must pass language proficiency testing as selected and scheduled by Human Resources. D. Employees who fail language proficiency testing may retest after twelve (12) months. E. If an employee moves to a position that does not benefit from language services, they will no longer be eligible to receive bilingual incentive pay. COML Council Packet 11-12-24, Page 123 of 138 Bilingual Pay Incentive Policy Page | 2 III. REQUESTING PROCEDURE FOR BILINGUAL DESIGNAGTION FOR THE POSITION: A. Departments shall request a bilingual designation by providing written justification to Human Resources. The justification should describe the need and the nature and frequency of bilingual duties. B. Human Resources may designate occupied positions as bilingual, even if the incumbent does not have bilingual skills. C. Applicants or incumbents for a bilingual designated position must pass a bilingual proficiency test to be eligible for bilingual incentive pay. Human Resources will schedule the employee for testing. D. Departments may request a bilingual designation to be removed from a position by providing written justification of requested change. E. Once an employee passes their proficiency testing and becomes eligible for bilingual incentive pay, their supervisor will work with Human Resources to submit a PAF. Upon PAF approval, the employee will begin receiving bilingual incentive pay effective the first day of the following pay period. IV. EMPLOYEE RESPONSIBILITIES A. Employees receiving bilingual incentive pay are expected to primarily provide language services that are included in their essential functions or assist with other interpretations provided this does not interfere with their daily work. Employees should not be providing services that are out of the scope of their position or experience. B. Employees receiving bilingual incentive pay who are not certified to provide written translation services must not translate documents for their department or others. C. Employees who have not qualified for bilingual incentive pay should not be providing interpretations and should instead use the city’s approved language line. D. Employees receiving bilingual incentive pay are not required or expected to provide language services outside of their normal working hours. V. BILINGUAL INCENTIVE PAY Employees who are appointed to serve in bi-lingual interpreter status will receive seventy-five dollars ($75.00) per month. COML Council Packet 11-12-24, Page 124 of 138 Additional information for Council consideration of Bilingual Incentive Pay >ĖĲÍĲèôϙŕÍƅıôĲťϙŘôèĺŘîŜϙťĺϙťēôϙ[ÍĲČŪÍČôϙ[ĖĲôϙŜēĺſϙťĺťÍīϙŕÍƅıôĲťŜϙſôŘôϙщ͓͑͘ϟ͖͑ϙſēĖèēϙŘôƲôèťôîϙ 74 calls for a total of 511.4 minutes of usage in 2023. Spanish was the main language with Ukrainian used in 3 of the calls . The Utilities department was the main user of the line with Administration, Fire and Parks using less frequently. IĲϙ͑͏͓͑ϠϙŕÍƅıôĲťŜϙťēŘĺŪČēϙièťĺæôŘϙťĺťÍīôîϙщ͖͑͒ϟ͐͐ϙſēĖèēϙŘôƲôèťôîϙ͔͖ϙèÍīīŜϙċĺŘϙÍϙťĺťÍīϙĺċϙ͓͐͐ϟ͕ϙ minutes. Spanish was the min language with Ukrainian, Russian and Mandarin used in 4 calls. The Utilities department was the main user of the line with Administration, Fire, Public Works and Parks using it as well. ēôϙĖťƅϙĺċϙaĺŜôŜϙ[ÍħôϙŕÍŘťĖèĖŕÍťôîϙĖĲϙťēôϙ[ĖıĖťôîϙ(ĲČīĖŜēϙŘĺƱèĖôĲèƅϙϼ[(ϽϙŜťŪîƅϠϙťŘÍèħĖĲČϙ interactions with customers on the phone, e-ıÍĖīϠϙſôæŜĖťôϙÍĲîϙèĺŪĲťôŘϟϙϙ(ƯĺŘťŜϙſôŘôϙıÍîôϙťĺϙ contact Firm Foundations Community Consulting who initiated the study, but a response was not ŘôèôĖŽôîϙťĺϙĺæťÍĖĲϙŜťŪîƅϙƱĲîĖĲČŜϟϙϙFĺſôŽôŘϠϙťēôϙťĖīĖťĖôŜϙîôŕÍŘťıôĲťϙſÍŜϙÍæīôϙťĺϙŕŘĺŽĖîôϙťēôϙ ťŘÍèħĖĲČϙŜēôôťŜϙċĺŘϙťſĺϙŜťÍƯϙıôıæôŘŜϙſēĺϙŕÍŘťĖèĖŕÍťôî in January 2024. According to the Utility 2023 Month Total Users Minutes # of calls Languages 2/1/2023 40.99$ Utilities 71.9 10 Spanish 3/1/2023 17.34$ Utilities & Administration 30.4 8 Spanish 4/1/2023 11.18$ Utilities 19.6 5 Spanish 5/1/2023 60.14$ Utilities 105.5 13 Spanish 6/1/2023 36.03$ Utilities & Fire 63.2 8 Spanish 7/1/2023 14.37$ Utilities 25.2 4 Spanish 8/1/2023 6.39$ Utilities & Admin 11.2 4 Spanish 9/1/2023 68.68$ Utilities & Fire 115.7 12 Spanish + 3 Ukrainian 10/1/2023 22.85$ Utilities & PRCS 40.1 4 Spanish 11/1/2023 5.76$ Utilities & Admin.10.1 3 Spanish 12/1/2023 10.54$ Utilities 18.5 3 Spanish 294.27$ 511.4 74 2024 1/1/2024 18.54$ Utilities & Admin 31.3 5 Spanish +1 Ukrainian +1 Russian 2/1/2024 27.42$ Utilities, Fire, Public Works, PRCS 46.2 7 Spanish + 1 Ukrainian 3/1/2024 6.67$ Utilities, Admiistration, Public Works 11.7 4 Spanish 4/1/2024 17.44$ Utilities, Administration, PRCS 30.6 5 Spanish 5/1/2024 6.10$ Utilities 10.7 2 Spanish 6/1/2024 25.16$ Utilities, PRCS, Administration, Public Works 43.8 8 Spanish + 1 Mandarin 7/1/2024 21.61$ Utilities, PRCS 37.9 7 Spanish 8/1/2024 12.82$ Utilities, PRCS 22.5 3 Spanish 9/1/2024 29.13$ Utilities, Fire 51.1 6 Spanish 10/1/2024 72.22$ Utilities, Fire, Public Works 125.8 10 Spanish 11/1/2024 12/1/2024 237.11$ 411.6 57 Language Line Usage COML Council Packet 11-12-24, Page 125 of 138 Services Manager, January is typically a slower month. The timeframe for tracking did not include ťēôϙĖŘŘĖČÍťĖĺĲϙŜôÍŜĺĲϙſēôĲϙèŪŜťĺıôŘϙŜôŘŽĖèôϙÍèťĖŽĖťƅϙĖŜϙıĺŘôϙċŘôŗŪôĲťϟϙϙēôϙŜŪŘŽôƅϙÍŜħôîϙŜťÍƯϙťĺϙ track interactions and assess the language interaction based on the following: The tally sheets shown below ŘôƲôèťϙAŜŜĖŜťÍĲèôϙæƅϙŕēĺĲôϡϙϙ[ĺſϙ(ϙ͖͑͗ϙťĖıôŜϠϙaôîϙ[(Ϡϙ͕ϙťĖıôŜϙ ÍĲîϙFĖČēϙ[(ϙ͐͏ϙťĖıôŜ, and assistance by Counter: [ĺſϙ(ϙ͑͗͘ϙťĖıôŜϠϙaôîϙ[(ϙ͔͐ϙťĖıôŜϙÍĲîϙFĖČēϙ LEP 55 times. COML Council Packet 11-12-24, Page 126 of 138 The Utility Services Manager, Jessica Cole, provided insight on the bilingual need stating that one ĺƯĖèôϙŜťÍƯϙıôıæôŘϙin her department provides daily translation for utility and business licensing, both verbally and via e-ıÍĖīϟϙϙiĲôϙĺċϙťēôϙıôťôŘϙŘôÍîôŘŜϙťŘÍĲŜīÍťôŜϙĺŪťϙĖĲϙťēôϙƱôīîϙſēôĲϙıôťôŘϙ ŘôÍîĖĲČϠϙŕôŘċĺŘıĖĲČϙīôÍħϙĲĺťĖƱèÍťĖĺĲŜϠϙÍĲîϙîôīĖĲŗŪôĲťϙŜēŪťϙĺƯŜϟϙϙēôŘôϙĖŜϙÍīŜĺϙċĺīīĺſ-up with Spanish speaking customers via phone, and occasionally at the front counter. Written communication is typically via e-mail responding to licensing and utility billing questions, but also ĖĲèīŪîôŜϙċĺŘıŜϙÍĲîϙƲƅôŘŜϙťēÍťϙÍŘôϙîŘÍċťôîϙĖĲϙĺƯĖèôϟϙ Below is a point of view from one member of the Utility department regarding bilingual communications written on 10/31/24: I have been here just over a year, not a single day has gone by where my services were not needed. I am constantly assisting Spanish speaking customers at the counter, over the phone or via email. As the only Business License Technician for the Finance Division, I receive many inquiries on how to get a business started in Moses Lake. Most customers who inquire about a new business, are of Hispanic or Latino descent and have no idea where to COML Council Packet 11-12-24, Page 127 of 138 start. I try to provide detailed step by step information on how to navigate this very stressful process to all my customers. bow imagen those who are not Ʋuent in (nglish and the disparities these individuals face to become entrepreneurs. For some this may be their livelihood to provide for their families, so personally I feel compelled to provide guidance in a language they prefer and comprehend. Recently, there has been an increase in itinerant merchant or temporary vendors in this community, most are Spanish speaking only. (ither I or ode (nforcement go out to speak to these vendors to educate them on the process. Usually after these encounters they call me for additional guidance, and I will follow up with an email providing links to all resources available to help them. Unfortunately, I don’t see many of these applicants because they feel it is a lengthy process or because they do not have access to a computer. In these cases, I have oƯered to assist by meeting with them at Community Development and utilizing the public computer that is available there. Since I am also cross trained, I assist Utility Billing with all duties. I’ve had countless encounters with long time city customers who come in and just pay their bill. When those same customers Ʊnd out I speak Spanish they are eager to hear me speak in their native language, and then of course asked to break down their bill for them. I wish I could show you the excitement most customers express when I let them know I speak Spanish. Some returning customers will joke and say, “Hey you still work here!” Or “Thank goodness you’re still here.” Since I’ve moved to the back part of the oƯice, I hear customers come to the counter asking for me by my name or will ask for the “girl who speaks Spanish, please” and my colleagues know I am always happy to assist. I continuously educate customers about the services they are billed for; some customers will then request to make changes to their garbage cart because they were not aware of the options we oƯer. I also take a great time talking about the water conservation implementation and how they are being billed for the water consumption. Another reason why I spend so much time with (SL customers is due to the lack of bilingual materials we oƯer; we have slowly implemented more Spanish translated material, and I can assure you customers are excited to have these items. I am not just bilingual, but also biliterate, which has assisted my division in translating written disputes from customers. Most customers leave here with a better understanding of what services they pay month to month and knowing what type of changes they can implement to possibly lower their bill and are appreciative of the time I spent educating them on this matter. I personally feel like customer service experience has improved for our (SL customers because in the past when they called, they had to wait minutes to get a translating service on a 3-way call, sometimes for the simplest questions. I feel like me being able to take over a call or simply come to the counter has saved Utilities department so much time. I also noticed people are less aggressive or upset when they have a complaint and can express themselves in their native language because I can understand them and can answer their questions directly verses having to wait for a translator to explain their complaints. Being bilingual in my division is super important for the best customer service experience and being physically in oƯice to assist face to face is ultimately the best way to provide these services. Lily De La Torre Business License Technician COML Council Packet 11-12-24, Page 128 of 138 COML Council Packet 11-12-24, Page 129 of 138 COML Council Packet 11-12-24, Page 130 of 138 1 Doug Coutts From:Brent Pavlicek <brent@westerndisplay.com> Sent:Wednesday, September 18, 2024 3:04 PM To:Doug Coutts Subject:2025 Fireworks Caution! This message was sent from outside your organization. Allow sender | Block sender | Report Hello Doug- We are unable to move the show to July 4th. We do not have the Pyro team to accomplish this move in 2025 and have been turning down all requests for a July 4 show at this point. For 2025 do you envision the same location? If so, I know it was a ton of work for Bill and his crew with the floats. As we move forward with a plan for the 2025 fireworks display, let me know if you want to do the same location or find a land-based site? For 2025 I would suggest a budget of $28,750, a 4.5% increase over 2024, to cover the cost increases in insurance, and fireworks. This will maintain the quality, intensity, and length of the show. As soon as you have an approved budget, we can confirm the show in our system so we can provide a proposal and contract. This will reserve the product and begin to work on the logisƟcs of the show for 2025. Please let me know if you have any quesƟons. Thank you, Brent Pavlicek Co-President (503) 656-1999 Office (971) 806-4069 Cell westerndisplay.com COML Council Packet 11-12-24, Page 131 of 138 COML Council Packet 11-12-24, Page 132 of 138 Art After Hours from 4 - 6:30 p.m.: Button Tree Ornament Free Refreshments Live Music Opening Night Activities City of Moses Lake Museum & Art Center P.O. Box 1579 — 401 S. Balsam St. Moses Lake, WA 98837 Hours: M - F, 10 a.m. - 5 p.m. and Sat. 10 a.m. - 4 p.m. Admission is always FREE! 509-764-3830 | moseslakemuseum.com The Annual Members Exhibition honors the Museum's greatest treasure—our members! Showcasing a wide range of mediums, this show promises to offer something for everyone to appreciate. Don't miss the exciting new merchandise in the Museum Store! Our talented consignment artists have created one-of-a-kind handmade treasures perfect for your holiday shopping needs. Annual Members Exhibition Opening Reception: Friday, November 15, 2024 from 4 to 7 p.m. Showing: November 15 - December 27, 2024 COML Council Packet 11-12-24, Page 133 of 138 1 Doug Coutts From:Dollie Boyd Sent:Wednesday, November 6, 2024 12:33 PM To:Doug Coutts Subject:Gallery opening Attachments:2024 Members Exhibition Back.pdf; 2024 Members Exhibition Front.pdf Hello, Here’s the info on the next gallery opening and invitation attached – Join us Friday, November 15 from 4 - 7 p.m. as we celebrate the opening of the Annual Members Exhibition. Our final main gallery show of the year honors the Museum's greatest treasure—our members! Showcasing a wide range of mediums, this show promises to offer something for everyone to appreciate. The opening will feature catering from Paradise Bar and Grill, no host beer and wine sponsored by Columbia Basin Allied Arts, music by Jon White, and our popular Art After Hours activity, details below. In this season of gratitude, we are grateful for our community and love to celebrate the diverse talent to be found here. This gallery opening is our last big party of 2024, so come on out and help us celebrate another great year of art, history, and culture! Art After Hours: Button Tree Ornament Date: November 15, 2024 – Friday Time: 4 – 6:30 p.m. Location: Main Gallery Ages: Adults Cost: FREE! This cute, easy ornament will be a great addition to your holiday décor. Make one for yourself and one to give as a gift. Our Art After Hours program is our time to kick the kids out of the craft room and let you enjoy some time to yourself, an evening with friends, or even a date night. Thanks! Dollie Boyd (she/her) Museum Superintendent COML Council Packet 11-12-24, Page 134 of 138 2 City of Moses Lake Museum & Art Center 401 South Balsam St. – PO Box 1579 Moses Lake, WA 98837 (509) 764-3826 Sign up for our Museum’s email newsletter Parks, Recreation & Cultural Services | Moses Lake, WA - Official Website (cityofml.com) www.moseslakemuseum.com COML Council Packet 11-12-24, Page 135 of 138 Administrative planning document only. Today's Date: 11/7/2024 All items are tentative and subject to constant change. Nov 26 due dates: Attorney 11/12, Director 11/18, City Manager 11/20. Std PH Notices for Dec 10 are due Nov 20. Date/Time Proceeding Agenda Subject Action Director LF Status No. City of Moses Lake Agenda Topics - 2024 Thurs, Nov 14. 9 am - 6:30 pm GCEDC LEAD Summit at Grant County Fairgrounds Post Notice of Quorum if more than 3 Tue, Nov 19 3:30 PM 1 Water Conservation Success Measurements Report (WRC)Prentice ""Discuss Sunset of Water Conservation Ordinance (WRC)Prentice 5:30 PM 2 Lobbyist Presentation #1 of 2 Jackson 6:00 PM 3 Executive Session to discuss candidate qualifications Jackson Tue, Nov 26 Pres 6 PM Lobbyist Presentation #2 of 2 Jackson x Pres 6:30 PM HopeSource Services - Susan Grindle, CEO (Liz Murillo) ""Grant County Animal Outreach 2025 Funding Request Sands, plus finance info in advance to Jackson Mayor Board and Commission New Appointments (1PRCS, 1LTAC)Motion (recur) ""Board and Commiss. Reappointments (2PRCS,4LTAC,1LEOFF)Motion City Manager pg 3rd Quarter Financial Report Prentice (recur) ""COML Legislative Agenda 2025 Motion Public Hearing 2025 Budget Ordinance 3062 - Public Hearing Continued Motion Prentice (recur) Consent c Camping Suspension MLMC 9.18 Ordinance 3061 <motion>Sands ""Cyber Security Grant Awards <motion>Richmond ""MLSD ILA Parks Facility Use Amendment <motion>Coutts Old Business Trails Plan Adoption (placeholder fr Sept 10 Meeting)Motion Baltzell (Levi) New Business 2024 Budget Amendment Ordinance xxxx Motion Prentice (recur) ""2025 Fee Schedule Resolution xxxx Motion Prentice (recur) ""Accept 2021 State Auditor's Report Motion Prentice if present at Fin Cmte ""Water-Sewer Capital Facilities Plan Update 1st Pres Baltzell Dec 01 MLMA Admin Email list for those seeking reappoinment for terms exp Mar 31 Due Jan 1 (recur) Tue, Dec 10 Pres 5:30 pm Desert Point Development Update by Kevin Edwards and Ben Hawkins x Pres 6:30 pm pg Habitat for Humanity - Rebecca Mabius, Executive Director 15 min PPT ph 509-765-4030 emailed white paper 9-5 Mayor Appoint New or Reappoint Mosquito District Chris Blessing COML Council Packet 11-12-24, Page 136 of 138 Administrative planning document only. Today's Date: 11/7/2024 All items are tentative and subject to constant change. Nov 26 due dates: Attorney 11/12, Director 11/18, City Manager 11/20. Std PH Notices for Dec 10 are due Nov 20. Date/Time Proceeding Agenda Subject Action Director LF Status No. City of Moses Lake Agenda Topics - 2024 City Manager Public Hearing Consent Write-off Uncollectible Accounts Resolution xxxx <motion>Prentice (recur) Old Business Water-Sewer Capital Facilities Plan Update (2024: Prior to W/S Rate Study)Motion Baltzell (recur) New Business 2025 Community Street and Utility Standards Resolution xxxx Motion Baltzell (recur) Thurs, Dec 12 at 8 am Employee Breakfast Notice of Potential Quorum - 2024 Venue: Paradise Bar & Grill (recur) Tue, Jan 14 Mayor Appoint/Reappoint LEOFF Motion (recur) 6:30 PM ""pg Council Committee Assignment Review Jackson (recur) City Manager Martin Luther King Committee - Creative District Event Invite Jackson (recur) Consent City Legislative Meeting Calendar 20xx <motion>Jackson (recur) Old Business New Business Comprehensive Plan Amendment 1st Pres Ramsey Admin AWC Action Days February Jackson (recur) Future Items not assigned a meeting date. Column1 Column2 3 4 Column5 Column6 Column7 Column8 Study Session 6pm Park Fees on New Development (1-9-24, docket after Code is updated)Coutts Presentation Irrigation for Private Wells (purple pipe)9-18-24 related to new subdivisions and conflict with wellhead protection Spring '25 Presentation Mary Cunnington Recognition Proclamation Mayor Swartz and Former Mayor Liebrecht (Originally set for Sept, then moved to spring Oct 3-2024 Presentation TIF Development Agreement Update Jackson (fr 10-8 City Manager report) Presentation Yonezawa-SR-17 Roundabout Construction Funding - Design Engineer Levi Bisnett Jan 28 2025 Public Hearing Comprehensive Plan Amendment Ordinance xxxx Motion Ramsey Consent Amend STBG Grant for Yonezawa Round-a-bout <motion>Baltzell LR-LB Consent Ground Works Lease Renewal (expires Sept 30, 2025)<motion>Ramsey Consent Moses Point Development Agreement (reservoir) Ord xxxx <motion>City Manager COML Council Packet 11-12-24, Page 137 of 138 Administrative planning document only. Today's Date: 11/7/2024 All items are tentative and subject to constant change. Nov 26 due dates: Attorney 11/12, Director 11/18, City Manager 11/20. Std PH Notices for Dec 10 are due Nov 20. Date/Time Proceeding Agenda Subject Action Director LF Status No. City of Moses Lake Agenda Topics - 2024 Old Bus Airport Commission Duties Resolution xxxx Motion Baltzell New Bus/Old Bus Airport Operations Manual Update Discuss/MotionBaltzell New Bus Airport Property Owner Access Agreement (Through the Fence)Motion Baltzell New Bus/Old Bus Building Permit Recovery Fund Ordinance Discuss/MotionRamsey New Bus CBUA IAFF Motion Springer New Bus CBUA AFSCME Motion Springer New Bus Extra Territorial Agreement Policy Discussion Jackson New Bus Future Land Use Map Update (fr Study Session 6/11/24)Motion Ramsey (after Plan Comm) Feb 2025 New Bus/Old Bus Graffiti Regulations Update Ordinance Discuss/MotionRamsey New Bus Grant County and PoML Railroad Project Franchise ILA Motion unk New Bus New Cingular Lease Amendment Motion Baltzell COML Council Packet 11-12-24, Page 138 of 138