Loading...
3993 Bilingual Pay Incentive PolicyRESOLUTION 3993 A RESOLUTION OF THE CITY COUNCIL OF THE CITY MOSES LAKE, WASHINGTON, ADOPTING BILINGUAL PAY INCENTIVE POLICY WHEREAS, the City of Moses Lake is committed to providing the highest levels of service to the community and recognizes the value of employees who can communicate with customers in languages other than English; and WHEREAS, the adoption of a Bilingual Pay Incentive Policy would compensate full-time and part-time non-bargaining unit employees meeting the policy’s eligibility requirements for their bi-lingual skills. NOW, THEREFORE, BE IT RESOLVED by the City Council of Moses Lake: The City Council adopts this resolution for the Bilingual Pay Incentive Policy. ADOPTED by the City Council of the City of Moses Lake on this 12th day of November, 2024. Dustin Swartz, Mayor ATTEST: Debbie Burke, City Clerk Document Ref: BC5SU-FA7TV-VMUH8-F9PSM Page 1 of 3 Bilingual Pay Incentive Policy P a g e | 2 BILINGUAL PAY INCENTIVE POLICY I.INTRODUCTION The City of Moses Lake is committed to providing the highest levels of service to the community and recognizes the value of employees who can communicate with customers in languages other than English. This policy applies to regular full-time and part-time non-bargaining unit employees. Regular part-time employees may be eligible for a pro-rated benefit. Employees occupying temporary positions are not eligible for bilingual incentive pay. Represented employees will be guided by the applicable collective bargaining agreement. II. EMPLOYEE ELIGIBILITY Budgetary restraints may limit a department’s ability to authorize all requests for bilingual incentive pay. Therefore, the city retains the right to test and incentivize employees based on the needs of the organization. Other eligibility requirements include: A.Employees must hold a public facing position and regularly use a second language in the performance of their essential job functions. B.Employees who use their bilingual skills on an incidental or occasional basis or for work done outside of the employee’s essential duties are not eligible for this benefit. C.Employees must pass language proficiency testing as selected and scheduled by Human Resources. D.Employees who fail language proficiency testing may retest after twelve (12) months. E.If an employee moves to a position that does not benefit from language services, they will no longer be eligible to receive bilingual incentive pay. III. REQUESTING PROCEDURE FOR BILINGUAL DESIGNAGTION FOR THE POSITION: A. Departments shall request a bilingual designation by providing written Document Ref: BC5SU-FA7TV-VMUH8-F9PSM Page 2 of 3 Bilingual Pay Incentive Policy P a g e | 3 justification to Human Resources. The justification should describe the need and the nature and frequency of bilingual duties. B. Human Resources may designate occupied positions as bilingual, even if the incumbent does not have bilingual skills. C. Applicants or incumbents for a bilingual designated position must pass a bilingual proficiency test to be eligible for bilingual incentive pay. Human Resources will schedule the employee for testing. D. Departments may request a bilingual designation to be removed from a position by providing written justification of requested change. E. Once an employee passes their proficiency testing and becomes eligible for bilingual incentive pay, their supervisor will work with Human Resources to submit a PAF. Upon PAF approval, the employee will begin receiving bilingual incentive pay effective the first day of the following pay period. IV. EMPLOYEE RESPONSIBILITIES A. Employees receiving bilingual incentive pay are expected to primarily provide language services that are included in their essential functions or assist with other interpretations provided this does not interfere with their daily work. Employees should not be providing services that are out of the scope of their position or experience. B. Employees receiving bilingual incentive pay who are not certified to provide written translation services must not translate documents for their department or others. C. Employees who have not qualified for bilingual incentive pay should not be providing interpretations and should instead use the city’s approved language line. D. Employees receiving bilingual incentive pay are not required or expected to provide language services outside of their normal working hours. V. BILINGUAL INCENTIVE PAY Employees who are appointed to serve in bi-lingual interpreter status will receive seventy-five dollars ($75.00) per month. Document Ref: BC5SU-FA7TV-VMUH8-F9PSM Page 3 of 3 Signature Certificate Reference number: BC5SU-FA7TV-VMUH8-F9PSM Document completed by all parties on: 15 Nov 2024 19:51:07 UTC Page 1 of 1 Signer Timestamp Signature Mayor Dustin Swartz Email: dswartz@cityofml.com Recipient Verification: Sent:14 Nov 2024 22:42:19 UTC Viewed:15 Nov 2024 15:08:16 UTC Signed:15 Nov 2024 15:08:42 UTC ✔Email verified 15 Nov 2024 15:08:16 UTC IP address: 74.82.240.250 Location: Moses Lake, United States Debbie Burke Email: dburke@cityofml.com Recipient Verification: Sent:14 Nov 2024 22:42:19 UTC Viewed:15 Nov 2024 19:50:54 UTC Signed:15 Nov 2024 19:51:07 UTC ✔Email verified 15 Nov 2024 19:50:54 UTC IP address: 63.135.54.162 Location: Moses Lake, United States Signed with PandaDoc PandaDoc is a document workflow and certified eSignature solution trusted by 50,000+ companies worldwide.